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Instruction

This document provides instructions for using a spreadsheet application called WorkExpress-2010 to prepare work estimates, work orders, bills, and related documents. It outlines the key sheets and cells to populate at each stage: A) preparing the work estimate, B) sanctioning the estimate, C) inviting quotations, D) issuing work orders, E) executing agreements, F) estimating additional work, G) creating pole/consumer schedules, H) measuring bills, and I) providing location-wise work details. Caution is given not to use copy/paste functions or drag cells.

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Midhun Varghese
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47 views2 pages

Instruction

This document provides instructions for using a spreadsheet application called WorkExpress-2010 to prepare work estimates, work orders, bills, and related documents. It outlines the key sheets and cells to populate at each stage: A) preparing the work estimate, B) sanctioning the estimate, C) inviting quotations, D) issuing work orders, E) executing agreements, F) estimating additional work, G) creating pole/consumer schedules, H) measuring bills, and I) providing location-wise work details. Caution is given not to use copy/paste functions or drag cells.

Uploaded by

Midhun Varghese
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as ODS, PDF, TXT or read online on Scribd
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Page 1

WorkExpress-2010
Instructions
This is a simple spread sheet application to prepare Estimate, Work Order, PC Bill and allied documents.
Sheets
1 Wrk Data entry sheet
2 Ld Labour data with Key Nos & Material list
3 Est Work Estimate
4 We WE sanction proceedings
5 Qn Quotation/ Tender notice
6 Qtn Quotation form to be filled/ signed and submitted by contractor.
7 Wo Work Order
8 Ag Agreement
9 Sh Schedule to the agreement
10 Ex Estimate / supplementary schedule for additional/ extra work
11 Ps Pole/ Consumer wise schedule
12 Dw Details of work - location wise split up (optional)
13 1-to-8 PC Bill
14 An Audit note
Causion (1). Do not use Cut/Paste or Copy/Paste tool (2). Do not try to drag down the cells
Initialise Sheet - Wrk
1 R1 Name of Section
2 W1 Name of Sub. Division
3 AB1 Name of Division
4 AE1 Name of Circle
5 R6 Current Year
6 B165:B179 Address of contractors
7 AD6 % hike recommended for hill/ kayal area
Sheet - Ld
8 B330:D579 Material, unit, rate(optional)
Save "WorkExpress-2010" as Template file ( .ots)
Take copy of this file and use for various works - Keep one file for one contract work.
A) Preparation of Work Estimate
1 A2 Name & quantum of work
2 A4 AS No.
3 C4 AS - issued authority
4 F4 TS No.
5 H4 TS - issued authority
6 B7:B62 Key of Labour Data
7 C7:C62 Quantity
8 D7:D62 Km transported (where ever necessary)
9 AD7:AD62 % Hike allowed in hilly/kayal area
10 AE7:AE62 Remarks limited to 40 characters
11 K2 Estimate sanction Authority
12 AE2 Select 'Work Estimate' Print - 'Est'
B) Sanctioning Work Estimate
1 O2 Estimate sanction No.
2 Q2 Estimate sanction Financial year.
3 S2 Estimate sanction Date
4 V2 Ref letter No of AE/AEE
5 X2 Budget provision / Amount chargeable to
6 Z2 Amount chargeable to ----A/c head.
7 AB2 Collection particulars ( if cost of work remitted by party) Print - 'Est' & 'We'
C) Inviting Quotations
1 K3 Quotation inviting / work order issuing authority
2 O3 Quotation / Tender No.
3 Q3 Quotation Date.
4 T3 EMD in %
5 V3 Cost of Tender form
6 X3 Time limit for completing the work (in days)
7 Y3 Quotation / Tender Receiving date.
8 AB3 Quotation / Tender Receiving time.
9 K4 Special conditions if any. Print - 'Qn' & 'Qtn'
Page 2

D) Issue Work Order.


1 A5 Name & Address of Contractor
2 O4 Work Order No.
3 Q4 WO Financial year
4 S4 WO Date
5 V4 Time limit for executing the agreement (in days)
6 X4 Security Deposit (in %)
AB4 % quoted above/ below Est. rate (%)
AE2 Select 'Schedule of work' Print - 'Wo' &'Est'
E) Execute Agreement
1 K5 Agreement authority
2 O5 Agreement No.
3 Q5 Agreement Financial year.
4 S5 Agreement Date.
5 Z4 Rt.No of Security deposit
6 V5 Official date of commencement of work Print - 'Ag' & 'Sh'
F) Estimate Sanction for Extra item of work
1 B64:B73 Key of Labour Data
2 C64:C73 Quantity
3 D64:D73 Km transported (where ever necessary
4 AD64:AD73 % Hike allowed in hilly/kayal area
5 AE64:AE73 Remarks limited to 40 characters
AD5 % quoted above/ below Extra work (%)
Sheet 'Ex' Select (A1) 'Estimate..exta work' / 'Schedule to ..Agr.. extra work' Print - 'Ex'
G) Pole wise / Consumer wise Schedule
1 B75:B126 Key of Material
2 X75:EM126 Pole/Consumer wise material
3 B128:B152 Key of Material (Taken back)
4 C128:C152 Qty of Material (Taken back)
Enter more details in sheet 'Ps' A5:A104 Print 'Ps'
H) Measure PC-Work Bill
1 E7:E62 Quantity - actual work done
2 F7:F62 Km transported (where ever necessary
3 E64:E73 Quantity (Extra item work done)
4 F64:F73 Km transported (where ever necessary
5 Y5 MCS Nos.
6 AA5 MASA for the month
7 AD2 Bill No.
8 AD3 Bill Register No.
9 AD4 M Book No.
10 AE3 Actual date of commencement of work
11 AE4 Actual date of completion of work
12 AE5 Date of measurement
13 AF7:AF73 M Book page No. Print '1'.'8'

Observe the anomalies


Sheet 'Wrk' G6 & E74
Any cell - Red background indicates the serious error.
I) Split up details of work at various location
Sheet 'Dw'
1 B6:B90 Key (From sheet Wrk)
2 C6:C90 Qty
3 D6:D90 Km
4 H6:H90 Key of Material (From sheet Wrk)
5 K6:K90 Location / Collection particulars - Remarks

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