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Mentors (Constitution and By-Laws)

The document outlines the constitution and by-laws of the MENTORS organization at Misamis University. It establishes the organization's name, purpose, mission, and policies. It defines membership qualifications and duties. It establishes an executive board including a President, Vice President, Secretary, Treasurer, and other positions. It outlines the duties and responsibilities of the executive board and general members. The organization aims to effectively manage student interests and develop loyalty and unity among members.

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Kiza Dampor-Guantero
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109 views6 pages

Mentors (Constitution and By-Laws)

The document outlines the constitution and by-laws of the MENTORS organization at Misamis University. It establishes the organization's name, purpose, mission, and policies. It defines membership qualifications and duties. It establishes an executive board including a President, Vice President, Secretary, Treasurer, and other positions. It outlines the duties and responsibilities of the executive board and general members. The organization aims to effectively manage student interests and develop loyalty and unity among members.

Uploaded by

Kiza Dampor-Guantero
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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MISAMIS UNIVERSITY

Oroquieta City
Sen. J. Ozamiz Sr. Street, Oroquieta City, 7207
Tel. No./Telefax No.: (088) 531-1153

CONSTITUTION AND BY-LAWS


(MENTORS)

Article I. NAME

Section 1: The name of the organization shall be MENTORS of Misamis University,


Oroquieta Unit.

Article II. PURPOSE

The MENTORS, serving the Misamis University, is committed to establish the


structure by which the organization can function in a smooth and orderly fashion. To
manage the structure that determines relationships between the different activities
and the members, and subdivides and assigns roles, responsibilities, and authority to
carry out different tasks.

Article III. MISSION

The mission of this organization is to form a more effective and functional


student organization, to help develop student interests, to foster the spirit of loyalty to
the university and spirit of unity among students. Working together in an enriched
environment, with the common goals of academic and future career successes, will
enhance members abilities to perform in the global environment.

Article IV.POLICIES

The organization shall be nonsectarian, nonpartisan, and nonprofit.

Article V. MEMBERSHIP

Section 1: The membership of MENTORS shall be composed of any Misamis


University, Oroquieta Unit undergraduate.

Section 2: MENTORS shall not discriminate on the basis of race, color, ethnicity,
national origin, age, gender, disability or handicap, religion, sexual
orientation, disabled students status, in any of its policies, procedures
and practices. This policy is not limited to membership and
organizational activities.
Section 3: Membership runs for the entire school year or until graduation
whichever comes first.

Article VI. DUES

Section 1: The elected officers shall establish annual dues to remain comparable to
other undergraduate education organizations fees.

Section 2: Dues are payable upon application for membership and renewable on the
first day of the third week right after the start of classes.

Section 3: A member is in good standing only when organization dues are paid.

Section 4: Any member who does not pay within two (2) weeks of renewal date shall
be removes from the organization roster.

Section 5: A person who has been removed from the organization roster for
nonpayment of dues may be reinstated upon payment of all delinquent
dues.

Article VII. DUTIES AND RESPONSIBILITIES OF MEMBERS

Section 1: To know and be concerned with all existing regulations, policies and
requirements concerning school duties, campus activities and discipline,
as defined in published school handbooks and bulletins.

Section 2: Every member must familiarize with and be guided by the constitution
and by-laws, regulations and policies of MENTORS.

Section 3: It is the duty and obligation of every member to attend meetings and to
participate in activities called for by the organization.

Section 4: It is the duty and obligation of every member to pay the membership
dues.

Article VIII. RIGHTS AND PRIVILEGES OF MEMBERS

Privileges and Responsibilities of Membership:

Voting: Each member is entitled one vote.

Privileged: Each member shall be entitled to all services of the organization.

Participation: Each member shall be entitled to participate in all organizational


events.

Responsibilities: Each member shall be entitled to attend meetings, pay with the
contribution and participate in any school activities in the school
campus.
Article IX. EXECUTIVE BOARD

Section 1: MENTORS shall have the following officers elected from the current
membership:

President
Vice-President
Secretary
Treasurer
Assistant Treasurer
Auditor
Public Information Officer (P.I.O)
Board of Directors (B.O.D)

Section 2: Only individuals who meet qualification shall be eligible to serve in the
Executive Board.

Section 3: Elected officers shall assume their duties immediately after the end of
the fiscal year under the previous administration and shall serve for one
year or until the successors are duly elected and qualified.

Article X. FINANCE

The treasurer and/or the president shall be responsible for preparing a budget
every organizational activity.

All distribution of funds shall be approved by the president, treasurer and


adviser.

Articles XI. FACULTY ADVISER

Section 1: The Executive Board shall recommend one Faculty Adviser to the
Department of Liberal Arts and Education for appointment.

Section 2: The Faculty Adviser must be and instructor from the Department of
Liberal Arts and Education.

Section 3: Additional faculty members may be asked to join the appointed Faculty
Adviser whenever the tasks involved make it feasible to have additional
faculty representation.

Article XII. QUALIFICATIONS

Section 1: Candidates for officers must be a bona fide member of the MENTORS
organization with good standing.

Section 2: He/She must be a full time student.


Section 3: He/She must have at least one (1) year residence in the Department of
Liberal Arts and Education immediately preceding the election.

Section 4: He/She must have good academic standing.

Section 5: He/She must be of good moral character.

Article XIII. DUTIES OF THE EXECUTIVE BOARD

Section 1: The President shall:

Act as the official representative of the organization.


Chair of the Executive Board
Serve as Ex-Officio member of all committees.
Exercise general supervision over the affairs of the organization.
Oversee all activities of the directors.
Preside at all official meetings and declare quorums.
Call special meetings when appropriate.
Jointly, with the Secretary, oversee all elections of the
organization.
Jointly, with the Faculty Adviser, establish organizations official
goals at the beginning of each semester and evaluate these
objectives at the close of each semester.
Send relevant communications to the general membership.
Oversee transitional meeting for incoming administration.
Perform all other duties normally expected of a President.

Section 2: The Vice-President shall:

Perform the duties and exercise the powers of the President in


his/her absence or disability.
Study reports of Committee Chairmen and submit his comments
to the Executive Board.
Exercise coordinating supervision over the MENTORS committees.
Advise on all questions of parliamentary practice upon request by
the President.
Do such other duties that may be prescribed by the President from
time to time.

Section 3: The Secretary shall:

Schedule and arrange all Executive Board and General Body


meetings.
Record the minutes of all meetings of the organization.
Read the minutes of all the meetings of the organization.
Jointly, with the President, oversee all elections of the
organization.
Handle and record all correspondence throughout the
organization.
Oversee archival process for all relevant materials for subsequent
administrations.
Perform all other duties normally expected of a Secretary.
Do such other duties that may be prescribed by the President from
time to time.

Section 4: The Treasurer shall:

Exercise care and custody of MENTORS funds, subject to


regulations imposed by the membership or the Misamis
University, Oroquieta Unit.
Receive and disburse funds in behalf of MENTORS provided such
disbursements are authorized and duly supported with receipts or
its equivalent.
Maintain the financial records of the organization.
Report the organizations duly audited current financial position to
the Executive Board at the executive meetings, or when requested
by the President.
Report the organizations duly audited current financial position
and official semester budget to the Faculty Adviser at the start and
close of each semester.
Collect dues from members.
Update list of organization members who have paid membership
dues.
Perform all other duties normally expected of a Treasurer.

Section 5: The Assistant Treasurer shall:

Have the powers and duties of the Treasurer in the latters


absence or incapacity.
Assist the Treasurer in the collection of dues.
Do such other duties the President or the Treasurer may prescribe
from time to time.

Section 6: The Auditor Shall

Audit the records of the Treasurer


Examine and verify reports or statements prepared by the
Treasurer before submission to the general body.
Perform such duties the President may prescribe from time to
time.

Section 7: The Public Information Officer (P.I.O) shall:

Monitor and update the MENTORS bulletin boards.


Organize MENTORS promotions, with the help of the Executive
Board, during the beginning of the school year.
Make notifications of upcoming events.
Advise MENTORS members of coming events throughout the year,
and promotion of these events throughout the year.
Perform all other duties normally expected of a P.I.O.

Section 8: The Board of Directors shall:

Prepare the venue for every scheduled meetings and gathering.


Engage in recruiting new members throughout the school year.
Establish and foster relationships with corporate leaders for the
purpose of coordinating corporate speakers and securing
corporate sponsorship of events.
Perform all other duties normally expected from a Board of
Director.

Article XIV. UNIVERSITY POLICY

This organization shall abide by all applicable policies instituted by the Misamis
University.

Article XV. AMENDMENTS

These bylaws may be amended by a vote of two-thirds of the members of the


organization present at any regular meeting or at a special meeting called for that
purpose. The membership shall be notified of adopted bylaw amendments by the most
feasible means.

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