Job Display Actual Cost Line Items for Projects

Aid

Table of Contents

Overview............................................................................................................................... 2
1. What can the t-code do? ....................................................................................................... 3
2. How is the t-code used?......................................................................................................... 3
3. Define user-specific layout..................................................................................................... 7
4. Difference between CJI3 and Project Systems Analysis Area in BI ......................................... 9

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Job Display Actual Cost Line Items for Projects
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Overview
This Job Aid explains the usage of transaction code or T-code CJI3 to generate Projec t Line Item
Reports. The transaction is assigned to users with the following Umoja Enterprise Roles:

EMPLOY_TO_DISPOSE: PLANT_MAINTENANCE_APPROVER
EMPLOY_TO_DISPOSE: PLANT_MAINTENANCE_PLANNER
FINANCIAL_ACCOUNTING: APPROVER_(AP)
FINANCIAL_ACCOUNTING: APPROVER_(AR)
FINANCIAL_ACCOUNTING: APPROVER_(GL)
FINANCIAL_ACCOUNTING: ASSET_ACCOUNTING_SENIOR_USER
FINANCIAL_ACCOUNTING: ASSET_ACCOUNTING_USER
FINANCIAL_ACCOUNTING: CLOSING_USER
FINANCIAL_ACCOUNTING: SENIOR_USER_(GL/AP/AR/CO)
FINANCIAL_ACCOUNTING: USER_(AP)
FINANCIAL_ACCOUNTING: USER_(AR)
FINANCIAL_ACCOUNTING: USER_(GL)
FINANCIAL_MANAGEMENT: ACCOUNTING_OFFICE_USER
FINANCIAL_MANAGEMENT: BUDGET_APPROVER
FINANCIAL_MANAGEMENT: BUDGET_OFFICE_USER
FINANCIAL_MANAGEMENT: EARMARKED_FUNDS_DOCUMENTS_CERTIFIER
FINANCIAL_MANAGEMENT: FUNDS_COMMITMENT_APPROVER
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_ACCOUNT_APPROVER
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_ACCOUNT_CREATOR
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_ACCOUNT_USER
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_BUDGET_APPROVER_RELEASED
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_BUDGET_APPROVER_UNRELEASED
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_BUDGET_USER_RELEASED
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_BUDGET_USER_UNRELEASED
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_MASTER_DATA_MAINTAINER
FINANCIAL_MANAGEMENT: GRANTS_MANAGEMENT_SUPPORT_USER
FINANCIAL_MANAGEMENT: MASTER_DATA_MAINTAINER
FINANCIAL_MANAGEMENT: SUPPORT_USER
PROGRAMME_PROJECT: PROJECT_MANAGEMENT_APPROVER
PROGRAMME_PROJECT: PROJECT_MANAGEMENT_USER
REAL_ESTATE: FACILITIES_APPROVER
REAL_ESTATE: FACILITIES_PLANNER
REAL_ESTATE: LEASE_CONTRACT_APPROVER
REAL_ESTATE: LEASE_PROCESSOR
SERVICES_DELIVERY: DISPOSAL_PLANNER
SERVICES_DELIVERY: NOTIFICATION_APPROVER
SERVICES_DELIVERY: ORDER_RELEASER
SERVICES_DELIVERY: PLANNER
SOURCE_TO_ACQUIRE: REQUISITIONER
SOURCE_TO_ACQUIRE: REQUISITIONER_DIRECT_PROCUREMENT

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Job Display Actual Cost Line Items for Projects
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1. What can the t-code do?

The Project Line Item Report shows actual FI postings by Cost Element as well as cost settlements to FI
and/or CO. Please note, that CJI3 does not show any commitments or pre-commitments raised against
WBS elements.

The Project Line Item Report can be run ad-hoc to check and analyse project expenditures within a
defined time frame. Please note that a copy of this ECC report was reproduced as a Project Systems
Analysis Area in BI. For performance reasons, we recommend to go to BI for bigger analysis of project
expenses comprising multiple projects.

Based on the Project Line Item Report you can

track project expenses (e.g., good receipts, service entry sheets, payroll and travel)
validate moth-end settlements to AuCs or Cost Centers
validate full settlements from AuC to the final assets
confirm settlement reversals

2. How is the t-code used?

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Job Display Actual Cost Line Items for Projects
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Job Display Actual Cost Line Items for Projects
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Note
Pre-dfined layout /PJ_AUC includes below dimensions which are relevant to month-end cost settlement;
Business Transaction (=KOAO for all cost settlements to Cost Centers)
Originial Business Transaction (=KOAE for all cost settlements to AuCs)
Reversed (indicator =X for all lines due to settlement reversals)

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Job Display Actual Cost Line Items for Projects
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Note
Please note that the settlement lines will not show the settlement receiver, i.e. the Cost Center or AuC. To
run a report on settlement rules, please go to
KOSRLIST
KOSRLIST_PR (with Selection Variant)

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3. Define user-specific layout

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Job Display Actual Cost Line Items for Projects
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Note
! If the Default setting option is checked, the layout created will be defaulted every user

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Job Display Actual Cost Line Items for Projects
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4. Difference between CJI3 and Project Systems Analysis Area in BI

Please note that the Project Line Item report was reproduced in the Project Systems Analysis
Area in BI to facilitate a more comprehensive analysis of expenditures across projects. To this
end, the below fields from the Poject Builder have only become available in BI;

Thematic Assignment 1 (UN Assignments data tab)

Thematic Assignment 2 (UN Assignments data tab)
External Symbol (User Fields data tab)
External ProjID (User Fields data tab)
IMIS Org Unit (User Fields data tab)
IMIS Prog ID (User Fields data tab)

Revision History (Soft Copy only)

Date Version Prepared by Description
18 March 1 Laura Justus Initial Draft
2016

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