A WEB BASED APARTMENT MANAGEMENT SYSTEM

By

NOSA COURAGE

MATRIC NO: 150102110

A REPORT

BEING A PROJECT REPORT PRESENTED TO THE

DEPARTMENTT OF COMPUTER SCIENCE,

THE GATEWAY POLYTECHNIC SAAPADE

IN PARTIAL FULFILLMENT OF THE REQUIREMENT

FOR THE AWARD OF NATIONAL DIPLOMA (N.D) IN
COMPUTER SCIENCE

AUGUST , 2017
TABLE OF CONTENT

Title page

Abstract

Table of content

CHAPTER ONE

Introduction

1.1 Background of the study

1.2 Statement of problem

1.3 Purpose of the study

1.4 Significance of the study

1.5 Scope of the study

CHAPTER TWO

Review of Related Literature

2.1 Analysis of distribution

2.2 Types of distribution

2.3 Advantage and disadvantage of distribution

2.4 Factors affecting distribution.

CHAPTER THREE
Analysis of the System / Research Methodology

3.1 Failure of manual method of distribution in Nigeria

Breweries PLC.9th Mile Corner

3.2 Computerization as the Best Solution to Distribution

Product in N.B. PLC.

3.3 Sources of data

3.4 Primary data

3.5 Secondary data

3.6 Location of data

CHAPTER FOUR
Design and Implementation

4.1 File specification

4.2 Input specification

4.3 Output specification

4.4 Flow of information

4.5 Hardware requirement

4.6 Software requirement

4.7 Flow chart

4.7.1 System flowchart

4.7.2 Program flowchart

4.8 Users guide

CHAPTER FIVE

5.1 Recommendation

5.2 Conclusion

5.3 Problem / limitation of the study

 CHAPTER ONE

INTRODUCTION

1.1.0 GENERAL INTRODUCTION

It is safe to say that most activities such as apartment allocation carried out in most
cities in Nigeria are done manually. Therefore, there is a lot of strain on the
individuals running the apartment. An Apartment Management system is simply
software developed for managing most activities that take place in the apartment
with the help of apartment administrator.

The goal of this research work is to provide a solution to the problem of apartment
management, by designing a computerized system which is user-friendly and GUI-
oriented that will be compatible with the existing manual systems. The software to
be developed will solve the problem of apartment management; thus helping to
reduce problems associated with the manual apartment management system. The
project uses Spring Light apartment as Case Study.

1.2.0 INTRODUCTION

This chapter introduces the study and provides relevant information on the
background of the study. It begins with problem definition (statement of the
problem) which describes the major problems associated with manual apartment
management. This is followed by the research objective putting in a nutshell what
is to be achieved by the study. Subsequently, the Research Justification is
presented, which justifies the essence of the research. The Research Methodology
describes the procedures used in conducting the research. Scope and Limitation
discusses the area the research is limited to and also highlights the constraints
encountered during the course of this work. Finally, there is definition of terms and
chapter layout which defines peculiar terms related to the study alone and
summarizes the entire chapters respectively.
1.3.0 PROBLEM DEFINITION

Problems associated with hostel records when manually handled by theLandlord in

spring Light apartment include:

Records are manually written and stored in various registers.

Lots of human errors are encountered when records are hand-written.
The use of numerous registers for hostel allocation can be very cumbersome, hence
tracing records become tedious.
Difficulty in maintaining or updating the records, hence, retrieval of a certain
dataset from a bunch of registers is almost impossible.
Loss or damage of any of the registers leads to damage of lots of important files at
a time.
Lack of data security.

1.4.0 OBJECTIVE OF STUDY

The objective of this study is to develop an application that will ease the stress
associated with the existing manual system as earlier stated, while focusing on the
Spring Light apartment.

This study aims to achieve the following;

To create a database management system (DBMS) this allocates storage to student

data and also provides security for the stored data.
To provide quick and efficient means for gathering the student information along
with their rooms, fees, etc.
To find out the possible benefits that will be obtained from the new system.
At the completion of this work, this system will improve the management of
student hostels in the spring light apartment.
1.5.0 RESEARCH JUSTIFICATION

The proposed research can be justified by providing answers to the questions

below:

Does the research extend the understanding of the phenomenon being investigated?
Does it elaborate, extend or fill in gaps in present knowledge?
Finally, will it give the expected results result?
After putting these aforementioned questions into consideration, I believe that this
research is worth doing. Using Spring light as the existing system to be
investigated, in which the mode of operation is done manually, a certain level of
bias will be experienced. The new system to be developed is to manage the
allocation process.

1.6.0 RESEARCH METHODOLOGY

In order to realize the objectives of this research, it is important to apply the

appropriate strategy in achieving the set goals. The methodology employed in the
course of this study is to first outline the set of requirements to be met by the
proposed system, where information related to the research work will be derived
from the area of study (Spring Light apartment and tenant Affairs); then envisage
and implement the design of the system, using HTML and PHP for the design and
MySQL for building the database.

1.7.0 SCOPE AND LIMITATION OF STUDY

In terms of geographical coverage, spring light apartment, was studied.

This study suggests means of gathering information about the tenants and ways of
easily managing the apartment details, room details, records, easy way of room
allocation and room attendance. Subsequently, software will be written in the
implementation phase which will enable the program to run.

In addition to this, a number of things occurred which slowed down the process in
the research work. They include:

Time constraint for proper analysis, design and implementation of the Apartment
Management system.
Poor internet facilities and inaccessible websites.
Limited access to administrative information.
1.8.0 DEFINITION OF TERMS

Database Management System (DBMS): is software that enables you store,

modify, and extract information on a database.

Apartment Management System: is a computerized system for managing various

activities in the apartment.

MySQL:MYSQL is a relational database management system written in C and C+

+ that runs as a server providing multi user access to a number of databases.

PHP: Hypertext Preprocessor is a scripting language originally designed for

producing dynamic web pages.

Unified Modeling Language (UML): It is used to specify, visualize, modify,

construct, and document the artifacts of an object-oriented software-intensive
system under development.

1.9.0 CHAPTER LAYOUT

This study is presented in five chapters.

Chapter One: deals with the introduction, which provides preamble or background
to the study. It also introduces the study and provides relevant information on the
background to the study, problem definition, objectives of study, justification and
methodology of the research, definition of terms and chapter layout.

Chapter two: is a review of literature relevant to the research topic; introduction to

the chapter, overview of an apartment and brief history of apartment management
will be discussed. Also to be discussed are the type of apartment found in the cities
and rural and a quick look on several literature on this work before ending with my
proposed contribution.

Chapter three: presents system methodology which analyzes the current system,
indicating the shortcomings and finding possible solutions by designing and
developing a new system. System requirements and specifications are also
discussed.

Chapter four: focuses on system implementation which aims at ensuring that the
system works accurately and efficiently and also tested for possible errors before
making it available to the users.

Chapter five: provides a summary of the findings, drawing conclusions based on

the findings as well as the relevant recommendations

1.1.0 GENERAL INTRODUCTION

It is safe to say that most activities such as apartment allocation carried out in most
cities in Nigeria are done manually. Therefore, there is a lot of strain on the
individuals running the apartment. An Apartment Management system is simply
software developed for managing most activities that take place in the apartment
with the help of apartment administrator.
The goal of this research work is to provide a solution to the problem of apartment
management, by designing a computerized system which is user-friendly and GUI-
oriented that will be compatible with the existing manual systems. The software to
be developed will solve the problem of apartment management; thus helping to
reduce problems associated with the manual apartment management system. The
project uses Spring Light apartment as Case Study.

1.2.0 INTRODUCTION
This chapter introduces the study and provides relevant information on the
background of the study. It begins with problem definition (statement of the
problem) which describes the major problems associated with manual apartment
management. This is followed by the research objective putting in a nutshell what
is to be achieved by the study. Subsequently, the Research Justification is
presented, which justifies the essence of the research. The Research Methodology
describes the procedures used in conducting the research. Scope and Limitation
discusses the area the research is limited to and also highlights the constraints
encountered during the course of this work. Finally, there is definition of terms and
chapter layout which defines peculiar terms related to the study alone and
summarizes the entire chapters respectively.

1.3.0 PROBLEM DEFINITION

Problems associated with hostel records when manually handled by theLandlord in
spring Light apartment include:
 Records are manually written and stored in various registers.
Lots of human errors are encountered when records are hand-written.
The use of numerous registers for hostel allocation can be very cumbersome,
hence tracing records become tedious.
Difficulty in maintaining or updating the records, hence, retrieval of a
certain dataset from a bunch of registers is almost impossible.
Loss or damage of any of the registers leads to damage of lots of important
files at a time.
Lack of data security.

1.4.0 OBJECTIVE OF STUDY

The objective of this study is to develop an application that will ease the stress
associated with the existing manual system as earlier stated, while focusing on the
Spring Light apartment.
This study aims to achieve the following;
1. To create a database management system (DBMS) this allocates storage to
student data and also provides security for the stored data.
2. To provide quick and efficient means for gathering the student information
along with their rooms, fees, etc.
3. To find out the possible benefits that will be obtained from the new system.
4. At the completion of this work, this system will improve the management of
student hostels in the spring light apartment.
1.5.0 RESEARCH JUSTIFICATION
The proposed research can be justified by providing answers to the questions
below:
1. Does the research extend the understanding of the phenomenon being
investigated?
2. Does it elaborate, extend or fill in gaps in present knowledge?
3. Finally, will it give the expected results result?
After putting these aforementioned questions into consideration, I believe that this
research is worth doing. Using Spring light as the existing system to be
investigated, in which the mode of operation is done manually, a certain level of
bias will be experienced. The new system to be developed is to manage the
allocation process.

1.6.0 RESEARCH METHODOLOGY

In order to realize the objectives of this research, it is important to apply the
appropriate strategy in achieving the set goals. The methodology employed in the
course of this study is to first outline the set of requirements to be met by the
proposed system, where information related to the research work will be derived
from the area of study (Spring Light apartment and tenant Affairs); then envisage
and implement the design of the system, using HTML and PHP for the design and
MySQL for building the database.

1.7.0 SCOPE AND LIMITATION OF STUDY

In terms of geographical coverage, spring light apartment, was studied.
This study suggests means of gathering information about the tenants and ways of
easily managing the apartment details, room details, records, easy way of room
allocation and room attendance. Subsequently, software will be written in the
implementation phase which will enable the program to run.
In addition to this, a number of things occurred which slowed down the process in
the research work. They include:
1. Time constraint for proper analysis, design and implementation of the
Apartment Management system.
2. Poor internet facilities and inaccessible websites.
3. Limited access to administrative information.

1.8.0 DEFINITION OF TERMS

Database Management System (DBMS): is software that enables you store,
modify, and extract information on a database.
Apartment Management System: is a computerized system for managing various
activities in the apartment.
MySQL:MYSQL is a relational database management system written in C and C+
+ that runs as a server providing multi user access to a number of databases.
PHP: Hypertext Preprocessor is a scripting language originally designed for
producing dynamic web pages.
Unified Modeling Language (UML): It is used to specify, visualize, modify,
construct, and document the artifacts of an object-oriented software-intensive
system under development.

1.9.0 CHAPTER LAYOUT

This study is presented in five chapters.
Chapter One: deals with the introduction, which provides preamble or background
to the study. It also introduces the study and provides relevant information on the
background to the study, problem definition, objectives of study, justification and
methodology of the research, definition of terms and chapter layout.
Chapter two: is a review of literature relevant to the research topic; introduction to
the chapter, overview of an apartment and brief history of apartment management
will be discussed. Also to be discussed are the type of apartment found in the cities
and rural and a quick look on several literature on this work before ending with my
proposed contribution.
Chapter three: presents system methodology which analyzes the current system,
indicating the shortcomings and finding possible solutions by designing and
developing a new system. System requirements and specifications are also
discussed.
Chapter four: focuses on system implementation which aims at ensuring that the
system works accurately and efficiently and also tested for possible errors before
making it available to the users.
Chapter five: provides a summary of the findings, drawing conclusions based on
the findings as well as the relevant recommendations