TVRBook Manuscript (Traffic Violators Record Book Research)

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
SAN PEDRO CAMPUS

Barangay United Bayanihan, San Pedro, Laguna
TVRBook (Traffic Violators Record Book):

Record Management System with Android
Mobile Application and Bluetooth Printer
for Public Order and Safety Office
(P.O.S.O.) of San Pedro City, Laguna
A Capstone Project
In Partial Fulfillment of the requirements for the subject,

Capstone Project, leading to such Degree of
Bachelor of Science in Information Technology
By:
Agustin, Jessica A.
Balatero, John Christine M.
Patiga, Jerome T.
Rafols, Victor S.
Advisor: Prof. Ronald E. Alayon
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APPROVAL SHEET
The Research / Capstone Project Study here to, entitled TVRBook (Traffic Violators
Record Book): Record Management System with Android Mobile Application and
Bluetooth Printer for Public Order and Safety Office (P.O.S.O.) of San Pedro City,
Laguna, prepared and submitted by Team Snoman (Jessica A. Agustin, John
Christine M. Balatero, Jerome T. Patiga, Victor S. Rafols) has been examined and is
recommended for approval and acceptance.
RECOMMENDED:
MR. RONALD ALAYON, MIT

Adviser
================================================================
APPROVED by the Committee on Oral Examination with a grade of PASSED.
MS. CHARISSE T. ADORAROR MRS. JOANNE F. ANTONIO

Member Member
================================================================
ACCEPTED and APPROVED in partial fulfillment of the requirements for the degree of
Bachelor of Science in Information Technology.
DR. ELMER G. DE JOSE
Director, PUP San Pedro
Date: _______________
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ACKNOWLEDGEMENT
First of all, we are grateful to God for the good health and well-being that were
necessary to complete this book.
We place on record, our sincere thank you to Professor Ronald E. Alayon, Adviser
of the Subject, for the continuous encouragement.
We place on record, our sincere thank you to Dr. Elmer G. De Jose, Director of the
Campus, for the continuous encouragement.
We are also grateful to Professor Kendrick O. Crucillo, IT professional. We are
extremely thankful and indebted to him for sharing expertise, sincere and valuable
guidance, and encouragement extended to us.
We take this opportunity to express gratitude to all of the Department faculty
members for their help and support. We also thank our parents for the unceasing
encouragement, support and attention.
We also place on record, our sense of gratitude to one and all, which directly and
indirectly, have lent their hand in this venture.
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ABSTRACT
The Traffic Violators Record Book (or TVRBook) is a web-based and mobile
application together with a Bluetooth printer that aims to provide a way for the institution
of Public Order and Safety Office (P.O.S.O) of San Pedro City, Laguna to manage the
records of the traffic violators. Through the help of the web-based application, the POSO
Department Head together with the Traffic Officer and Traffic Clerk can easily manage
the handling of the records of traffic violators that they process daily, monthly, and up to
yearly report. The mobile application, on the other hand, lets the Traffic Enforcer perform
the printing and sending of the violators data and provides the immediate data that the
Department Head, Traffic Clerk and Traffic Officer need for managing the records of the
violator. With the help of this system, the TVRBook, mishandling and duplication of the
violators record will be avoided and human errors will lessen.
Keywords: web-based, mobile, Bluetooth printer, traffic violators
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TABLE OF CONTENTS
Introduction ................................................................................................................. 1
I. Problem Domain ............................................................................................... 2

A. Background of the Study ................................................................................... 2
B. Statement of the Problems ................................................................................ 5
a. General Problem Statement ................................................................... 5
b. Specific Problem Statement ................................................................... 5
C. Objectives of the Study ..................................................................................... 6
a. General Objective................................................................................... 6
b. Specific Objectives ................................................................................. 6
D. Significance of the Project................................................................................. 7
E. Scope and Limitation ........................................................................................ 8
a. Scopes of the Project ............................................................................. 8
1. Mobile Application ..................................................................... 8
2. Web Application ........................................................................ 8
b. Limitations of the Project ........................................................................ 10
1. Mobile Application ..................................................................... 10
2. Web Application ........................................................................ 10
II. Review of Related Study .................................................................................. 11

A. Foreign Related Study ...................................................................................... 11
a. Master Vehicle Index .............................................................................. 11
b. PaperChase Record Management ......................................................... 13
B. Local Related Study.......................................................................................... 15
a. National Archives of the Philippines ....................................................... 15
b. Archives and Record Management Information System (ARMIS) .......... 17
III. Methodology ..................................................................................................... 19

A. Methodology ..................................................................................................... 19
B. Theoretical Framework ..................................................................................... 20
C. Technologies you plan to consider or use ......................................................... 21
D. Project Plan ...................................................................................................... 22
I. Concept ................................................................................................. 22
i. Description of the Design .......................................................... 22
ii. Process Model Context Diagram............................................ 22
iii. Data Model Data Flow Diagram ............................................. 22
1. Diagram 0 ...................................................................... 22
2. Child Diagram of Process 1.0 (TVRBook Mobile) ........... 23
3. Child Diagram of Process 1.0 (TVRBook Web) .............. 23
iv. Conceptual Model Entity Relationship Diagram ..................... 24
v. List of Modules.......................................................................... 25
1. TVRBook Mobile ............................................................ 25
a. Authentication Module .............................................. 25
b. Location Module........................................................ 26
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c. Traffic Enforcer Module ............................................. 27

d. Traffic Enforcers Module .......................................... 28
e. Issuing Traffic Citation Ticket Module........................ 29
f. Printing Traffic Citation Ticket Module ....................... 31
g. View Violators Module .............................................. 32
2. TVRBook Web-Based Portal .......................................... 33
a. Login Page................................................................ 33
b. Admin Homepage ..................................................... 33
c. Traffic Clerk Homepage ............................................ 42
d. Traffic Officer Homepage .......................................... 47
II. Methods ................................................................................................. 50
i. Design Studies.......................................................................... 50
ii. Production of Prototypes ........................................................... 50
iii. Try-outs of Prototypes with Users ............................................. 50
iv. Revision of Prototypes .............................................................. 50
v. Plan for User Testing and Project Assessment ......................... 51
vi. Plan for Collaboration ............................................................... 51
IV. Data Analysis and Interpretation ....................................................................... 52
V. Conclusion and Recommendation .................................................................... 58

A. Conclusion ........................................................................................................ 58
B. Recommendation ............................................................................................. 59
Curriculum Vitae .......................................................................................................... 60

Appendices ................................................................................................................. 65
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INTRODUCTION
The convergence of computer and communications technologies has profoundly
influenced our society today. It gives opportunities, even strengths, to the organizations
around to adapt through the fast growth of technology in our todays modern age.
Different types of system are created to help make the organizations processes become
easier. One of these types of system is record management system.
Record Management System is the professional practice of managing of records of
an institution through the use of technology to make the work process more effective and
efficient. In spite of this type of system existing, there are still institutions that dont use
intelligent system to manage records. One of which is the Public Order and Safety Office
(P.O.S.O.) of San Pedro City, Laguna. POSO manages a lot of records of traffic violators
every day from surrendering of traffic enforcers of the tickets they issued to the traffic
violators down to the management of these many records. POSOs clerk spends a lot of
time organizing and creating reports about them which led him to problems like
duplication of records and unmatched reports.
With the aim of designing and developing a record management system with an
android mobile application, the proponents together with the Public Order and Safety
Office (P.O.S.O.) of San Pedro City, Laguna proposed the Traffic Violators Record Book
(or TVRBook). TVRBook provides a way for the institution to manage the records of
traffic violators that are coming in their office daily, and its android mobile application that
will help solve the problem of duplication of records.
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I. PROBLEM DOMAIN
A. Background of the Study

[1]
Public Order and Safety Office started wayback 2009 by Municipality of San
Pedro, Laguna (when it was yet a municipal before) by Hon. Calixto R. Cataquiz. The
office was first headed by Mr. Julian Alvarez, who was then followed by the following
department heads in order: Mr. Erasto Sanchez, Colonel Matangay, and Colonel Brutas.
In 2015, POSO was headed by Engr. Lauren Hernandez, and due to the recent
rearrangement routine of the department heads of City of San Pedro, Ms. Evangeline S.
Allen is now the department head.

[2]
POSO has five units under it namely: Traffic Management Unit (TMU) headed by
P/Supt. Angelito D. Torres, Civil Service Unit (CSU) headed by Mr. Jason Vierneza,
Transportation Regulatory Unit (TRU) headed by Mr. Renato Driza, Closed Circuit
Television (CCTV) headed by Mr. Mark Anthony Arguelles and City Fire Auxiliary Unit
(CFAU) headed by Mr. Ronnel Heredio.
One of the said units, Traffic Management Unit (TMU), is responsible for
management of traffic in accordance to the rules they follow and these rules come with
people that violate them the traffic violators. These traffic violators are issued with
violation receipt (which has three identical copies: white receipt which is given to the
traffic violator, blue receipt which is the copy of POSO office and will be given by the
traffic enforcer after their working time, and the pink receipt which is the copy of traffic
enforcer) and their drivers license card or plate number will be confiscated by the traffic
enforcer.

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To be able to retrieve their drivers license card or plate number, the violator must
go to the POSO office and present their white receipt to the Traffic Officer in the office in
order to get the order of payment (for violation penalty) or order of release (for
impoundment penalty) in which the corresponding payment for their violations is
indicated.
The next step for the traffic violator is to present the order of payment or order of
release to the Treasury office of City of San Pedro, Laguna to pay the penalty, from
which theyll get their payment receipt.
Once paid, they will go back to the POSO office to present the payment receipt
from Treasury office and finally retrieve their drivers license card or plate number from
the office.
[3]
The white receipt, blue ticket, and photocopy of the payment receipt from
Treasury office will be kept in the POSO office and the data of the traffic violator from
these will be encoded by the Traffic Clerk manually in excel, in which sorting by
apprehending traffic enforcer, daily, and monthly of violators record and generation of
monthly summary report is done. Since the POSO office faces 40-110 traffic violators
record every day, generation of traffic violators record monthly summary report (which
ranges from 700-1100 records per month) takes 5 days for the Traffic Clerk to do. Also,
the process encounters problems like duplication of record which leads to inaccuracies
of records and unmatched reports.
These findings led the proponents to think and to propose an intelligent record
management system, TVRBook, that will help solve the problems faced by the
department on these many records, and in addition, an android mobile application

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together with the help of Bluetooth printer that will be used by the traffic enforcer to print
and send the record of a traffic violator to solve the problem of duplication of record.
References:
[1]
Engr. Lauren R. Hernandez, R.M.E. M.P.A. (personal communication, January
14, 2016)
[2]
Mr. Alriz John B. Duroca (personal communication, January 18, 2016)
[3]
Mr. Alriz John B. Duroca (personal communication, December 3, 2015)

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B. Statement of the Problems
a. General Problem Statement
The management of records of traffic violators of Public Order and Safety
Office (P.O.S.O.) that ranges from 700 to 1100 records per month costs too much
time and requires a lot of effort to do.
b. Specific Problem Statement
The general problem stated above can be narrowed down into following
specific problems. This project aims to solve the following problems:
The generation of monthly summary report of traffic violators takes 5
days for the POSOs clerk to finish.
Since some of the traffic violator pay their penalty before the traffic
enforcer surrenders their record to the POSO office, duplication of
records occurs which led to the inaccuracy of generated report.
Since the records of traffic violators are encoded into an excel file only,
records are vulnerable to editing by unauthorized persons.

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C. Objectives of the Study
a. General Objective
To develop and design a record management system with an android mobile
application that will help the Public Order and Safety Office in managing the 700-
1100 records of traffic violators per month.
b. Specific Objectives
With the general objective stated above, the proponents aim to achieve
specific goals which include the following:
To lessen the time it takes for POSOs clerk to finish and generate the
monthly summary report of traffic violators.
To avoid the duplication of record and inaccuracy of generated report by
means of the android mobile application that will send the record of traffic
violator to the system as soon as the violator is caught by the traffic
enforcer.
To develop a module that will prohibit the access of traffic violators
record from unauthorized person.

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D. Significance of the Project
The study has been made to resolve the above-mentioned problems that the Public
Order and Safety Office encounters using their current system. The proponents listed the
following benefits that the users will attain upon the implementation of the system.
1. Department Head of POSO
a. Unmatched reports complaints from Administrator Office and Accounting
Office will lessen.
2. POSO Traffic Clerk
a. The errors and mistakes in managing the records of traffic violators will
lessen.
b. Sorting and filtering of traffic violators by apprehending traffic enforcer will
be easy.
c. Generation time of monthly summary report will lessen as well.
3. POSO Traffic Officer
a. Printing of order of payment or order of release will be easy.
4. Administrator and Accounting Office
a. Less mistakes to see in the generated report submitted by the POSO
department.
5. Traffic Enforcer
a. Submitted records to the office will be more accurate and matched to the
system.

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E. Scope and Limitation
a. Scopes
1. Mobile Application
1.1. Login Module In this module, the traffic enforcer must enter their
username and password, initially set by the administrator, to use the
mobile application.
1.2. Profile Module This module shows the details of the currently logged in
traffic enforcer, where he/she can edit his/her password.
1.3. Traffic Citation Ticket Module This is the module where traffic enforcer
enters the details of the traffic violator and his/her violation. Also, this
module allows the traffic enforcer to print the ticket for the traffic violator.
1.4. View Violators Module Violators apprehended by the traffic enforcer for
the day are shown in this module. This module can also display whether
the violator has already paid the penalty or not (this status is sent by the
Traffic Officer to the POSO Office).
2. Web Based Application
2.1. Administrator Module The module that will be used by the administrator
of the system. This module has 3 sub-modules:
2.1.1. Manage Users Module The modules where administrator can
manage the users (Traffic Officer, Traffic Clerk, or Administrator)
of the web application of TVRBook.

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2.1.2. Manage Traffic Enforcers Module This is the module where
administrator can manage the accounts of the traffic enforcers,
which are the users of the mobile application.
2.1.3. TVR Analysis Module This is a module where administrator can
view a graphical representation (either bar graph or pie graph) of
the total apprehensions of traffic enforcers (where he/she can see
who among the traffic enforcers has caught the most number of
violators) and the total number of violators (where he/she can see
it on a daily, weekly, or monthly basis).
2.2. Traffic Officer Module The module where order of payment/release can
be printed by means of typing the TCT No. of the traffic violator. This is
also the module where sending of violators payment status is done.
2.3. Traffic Clerk Module This module has 3 sub-modules:
2.3.1. Traffic Violators Module The module where lists of violators is
displayed.
2.3.2. Traffic Enforcers Apprehensions Module The module where
traffic clerk can view the apprehensions made by each traffic
enforcers.
2.3.3. Reports Module The module where monthly summary of reports
is generated and displayed, which can be printed by the traffic
clerk.

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b. Limitations
The proposed system has the following limitations:
1. Mobile Application
The mobile application is developed only for Android platform.
Minimum Android version is Ice Cream Sandwich.
The proposed mobile application needs internet connection to send the
data of traffic violators to the POSO office.
The proposed mobile application is only made for Public Order and Safety
Office, and traffic enforcers authorized by the administrator are allowed to
use the mobile application.
2. Web Application
TVRBook is exclusive for office use only, especially created for the POSO
Office.

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II. REVIEW OF RELATED STUDY
A. Foreign Related Study
1. Master Vehicle Index
Figure 1: Master Vehicle Index

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The Master Vehicle Index provides a chronological view of all references to a
specific vehicle. This master reference list can then be used to branch out to different
portions of the CrimeStar system to view more specific details about the vehicle and how
it was referenced. It also provides a simple and convenient place to record registered or
legal owner information about vehicles. It automates all of the common record keeping
functions of a progressive law enforcement agency. The system tracks all department
activity from the time of the initial phone call or contact to final disposition and custody of
the offenders.
Comparison with the Project
The main purpose of Master Vehicle Index is the record for the illegal owner of the
vehicle and its detail about the vehicle. Same as the TVRBook, that is somehow same
as the concept of the Master Vehicle Index which is for the record of the offenders of
traffic at the public highway.

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2. PaperChase Records Management
Figure 2: PaperChase Records Management
PaperChase Records Management is barcode driven archive and records
management software for managing physical paper records including file tracking,
storage, retention and retrieval of original documents, files and archive boxes, and with
the PaperChase Imaging option, scanned documents may also be stored, retrieved and
displayed on screen. This system is designed to identify and track physical documents
such as client or customer files, patient records, planning applications, internal
documents, forms, drawings, working papers, incoming mail and archived material.

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The proponents goal for the TVRBook is also the same as the goal of the
PaperChase Record Management which provides storage, archiving, security
permissions, records management and file tracking functionality
and management using record retention schedules. That is suitable for managing
physical records and has a backup data as a soft copy to avoid the accidental loss of the
records.

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B. Local Related Study
1. National Archives of the Philippines
Figure 3: National Archives of the Philippines
The National Archives of the Philippines main responsibility is to preserve the
primary sources of information on Philippine history, the basic components of cultural
heritage and collective memory. These documentary sources are the embodiment of
community identities as well as testaments to shared national experiences.

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The National Archives of the Philippines is the home of about 60 million documents
from the centuries of Spanish rule in the Philippines, the American and Japanese
occupations, as well as the years of the Republic. It is also the final repository for the
voluminous notarized documents of the country. It enhances transparency, public
accountability and responsible governance, promote freedom of information, provide
access to official records, preserve and popularize Filipino cultural heritages, and
strengthen national identities, while building international understanding through the
effective implementation of programs on records management and archives
administration.
The National Archives of the Philippines plan, formulate and implement a records
management and archival administration program for the efficient creation, utilization,
maintenance, retention, preservation, conservation and the adoption of security
measures and vital records protection program for this website. Same with the
TVRBook, which also indicates the summary report done every month and year.

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2. Archives and Records Management Information System (ARMIS)
Figure 4: Archives and Record Management Information System (ARMIS)

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Archives and Record Management Information System (ARMIS) is a document
management, tracking, archiving and disposal system for government agencies.
Through the system, agencies are given an instance through their own agency site
where authorized users can search and retrieve their agencies documents and records
through the advanced search features of the system. The public can also have access to
public records for public viewing. The system has four key features: Document Tracking
System, Records Management System, Archives Management System, and Security
Management.
From the concept of ARMIS, the proponents have learned about their modules of
Records Management System, Archives Management System and Security
Management knowledge of these modules helped a lot in figuring out what the
proponents will do in this or that module. For example, in choosing what they did to their
Security Management Module, where the system is integrated with the Single Sign on
Interface, User defined and user group enabled security models, permission
management, temporary accounts and Report.

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III. METHODOLOGY
A. Methodology
The proponents made use of the agile method because the software fits the rapid
development of the system. The proponents also emphasized the collaboration of the
team decisions in addition to continuous planning, continuous testing and continuous
integration.
The Scrum Development process is highly concentrated at the sprint, which is
restricted to a specific duration. First, there will be a product backlog, an ordered list of
requirements that the team maintains and a prioritized list of high-level requirements. As
the sprint backlog occurs, the list of the work development team must address these
during the next sprint. That time period, sprint is already on process which the
development occurs on a set of backlog items that the scrum team has committed to
referred as a time-box.
Figure 5: Scrum Methodology

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B. Theoretical Framework
Figure 6: Theoretical Framework diagram
Records Continuum Theory was created in the 1990s by Frank Upward, a senior
lecturer in the Department of Librarianship that archives and records at Monash
University.
This theory describes as its continuity, the indiscernibility of its parts, and the way
its elements pass into each other. It best suits our system from the current records up to
the succeeding records. In this situation recordkeeping activities take place involving
both record management and archival management. Records are evidence of actions
and transactions, process-bound information, evidence of accountability and preserved
permanently.
This Record Continuum Theory has given the proponents an idea to simplify the
managing of records and at the same time to improve the current system of Public Order
and Safety Office and avoiding the risk of mishandled records.

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C. Technologies you plan to consider
Requirements Description
1. Software MySQL MySQL 5.1 or above
2. Software SQLyog SQLYog Ultimate v. 11
3. Software XAMPP XAMPP 1.7.3 or above
4. Software Sublime Text Sublime Text 3 or above
5. Software Android Studio Android Studio 1.4.1 or above
6. Software Java JDK 7 or above
Development Kit
7. Software Android SDK SDK Tools v.24.2 or above
Tools
8. Hardware Minimum and Minimum Requirements
Recommended
Specification Processor: Intel Core-2 Duo
RAM: 1 GB
System Type: 32-bit Operating System
Operating System: Windows 7
Screen Resolution: 1024 x 1768
Recommended Requirements
Processor: Intel Pentium Dual-core

RAM: 2 GB
System Type: 32-bit Operating System
Operating System: Windows 7
Screen Resolution: 1366 x 768

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D. Project Plan
I. Concept
i. Description of the Design
TVRBook is designed for the Public Order and Safety Office of San
Pedro City Hall to provide them a system for managing the record of
traffic violators.
ii. Process Model Context Diagram
iii. Data Model Data Flow Diagram
1. Diagram 0

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2. Child Diagram of Process 1.0 (TVRBook Mobile)
3. Child Diagram of Process 2.0 (TVRBook Web)

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iv. Conceptual Model Entity Relationship Diagram

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v. List of Modules
1. TVRBook Mobile
a. Authentication Module
Figure 1. Mobile App Interface: Traffic Enforcer Sign In

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b. Location Module
Figure 2. Mobile App Interface: Location of Enforcer

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c. Traffic Enforcer Module
Figure 3. Mobile App Interface: Traffic Enforcers Homepage

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d. Traffic Enforcers Module
Figure 4. Mobile App Interface: Traffic Enforcer Profile

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e. Issuing Traffic Citation Ticket Module
Figure 5. Mobile App Interface: Figure 6. Mobile App Interface:
Issue Traffic Citation Ticket Selecting Traffic Violation

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Figure 7. Mobile App Interface: Traffic Enforcers Signature
Figure 8. Mobile App Interface: Traffic Violators Signature

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f. Printing Traffic Citation Module
Figure 9.Mobile App Interface: Printing of Traffic Citation Ticket

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g. View Violators Module
Figure 10. Mobile App Interface: Traffic Violators Apprehended

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2. TVRBook Web-Based Portal
a. Login Page
Figure 1. Web App Interface: Login Page
b. Admin Module
Figure 2. Web App Interface: Administrator Module

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Figure 3. Web App Interface: Administrator - Profile Settings
Figure 4. Web App Interface: Administrator - TVRBook Users

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Figure 5. Web App Interface: Administrator - Add Administrator
Figure 6. Web App Interface: Administrator - Add Traffic Clerk

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Figure 7. Web App Interface: Administrator - Add Traffic Officer
Figure 8. Web App Interface: Administrator - Manage Traffic Enforcers

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Figure 9. Web App Interface: Administrator - Add Traffic Enforcer
Figure 10. Web App Interface: Administrator - Violation List

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Figure 11. Web App Interface: Administrator - Add Traffic Violation
Figure 12. Web App Interface: Administrator - Places of Violation

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Figure 13. Web App Interface: Administrator - Add Place of Violation
Figure 14. Web App Interface: Administrator - TVR Analysis

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Figure 15. Web App Interface: Administrator - Pie Graph of TVR Analysis
Figure 16. Web App Interface: Administrator - Bar Graph of TVR Analysis

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Figure 17. Web App Interface: Administrator - Audit Trail

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c. Traffic Clerk Module
Figure 18. Web App Interface: Traffic Clerk Module
Figure 20. Web App Interface: Traffic Clerk Traffic Violator List

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Figure 21. Web Application Interface: Traffic Clerk Add Traffic Violator
Figure 22. Web App Interface: Traffic Clerk Apprehensions of Traffic Enforcers

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Figure 23. Web App Interface: Traffic Clerk Generated Excel Apprehension Report
Figure 24. Web App Interface: Traffic Clerk Generated PDF Apprehension Report

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Figure 25. Web App Interface: Traffic Clerk Summary Reports of Traffic Violators
Figure 26. Web App Interface: Traffic Clerk Generated Excel Summary Report

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Figure 27. Web App Interface: Traffic Clerk Generated PDF Summary Report

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d. Traffic Officer Homepage
Figure 28. Web App Interface: Traffic Officer Module
Figure 29. Web App Interface: Traffic Officer Issue Order Slip/Order of Payment

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Figure 30. Web App Interface: Traffic Officer Order Slip/Order of Payment
Figure 31. Web App Interface: Traffic Officer Issue Order of Release

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Figure 32. Web App Interface: Traffic Officer Order of Release
Figure 33. Web App Interface: Traffic Officer List of Paid Violators

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II. Methods
i. Design Studies
The team has studied the color scheme to be used. Since the client
has a demand in the color to be used, consideration should be given to
whether the colors go well together. The team chose the shades of blue
just like the Facebook color to make it user-friendly.
ii. Production of Prototypes
The team accommodated the ideas of each individual. The team also
based on what the system does to come up with a good output design;
from the logo, color combination, navigation, function and especially the
name used, TVRBook. After interviews were conducted with the client
about the apprehension of the traffic violator, the team came up with how
the data will flow from one point to another.
iii. Try-outs of Prototypes with Users
Analyzing the process and flow of the system has been used for the
prototype testing to check all the features that the system provided.
Feedbacks and several questions have been considered to improve the
systems functionality and design.
iv. Revision of Prototypes
The first prototype created by the team was made in Photoshop and
the design was not that good enough. As the team underwent the
development phase, the team decided to use as the reference of Admin
LTE design to improve the interface of the web base application.

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v. Plan for User Testing and Project Assessment
To be able to give the client an efficient project and solution to their
problem, the team conducted research, interviews, and brainstorming, for
the team to determine all requirements and additional functions for the
project. All gathered information are evaluated and observed together with
some recommendation to further improve the system.
vi. Plan for collaboration
Name Position
Jessica A. Agustin Lead Document Analyst, Mobile

Designer, Tester
John Christine M. Balatero Document Analyst, Tester
Jerome T. Patiga Graphic Designer, Web Designer,

Tester
Victor S. Rafols Project Leader, Lead Web
Developer, Lead Mobile Developer

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IV. Data Analysis and Interpretation
In this chapter, the proponents focused on the data gathered, processed and
analyzed, and thus, creating concrete results as a basis for the systems performance.
There was a total of 47 respondents; composing of 1 Administrator, 1 Traffic
Officer, 2 Traffic Clerk and 43 Traffic Enforcers. Data were collected from the entry of
traffic violators records, and surveys are conducted. The proponents goal is to give
solution to the Public Order and Safety Office to achieve a certain level of ease and
comfort in terms of the record management of the traffic violators.
The proponents of this study made a survey to evaluate the performance of the
system. The survey evaluation consisted of four categories which are functionality,
usability, reliability and performance, with 5 being the highest and 1 being the lowest.

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I. FUNCTIONALITY
16
16 15
14
14 13 13 13
12 12 12
12 11
10 10
10 9 9 9
8
8
6
4
2 1 1
0 0
0
Functionality of Functionality of Graphical User Interface Relevance of Outputs
Buttons Drop-Down Menus (GUI) to Inputs
1 2 3 4 5
Figure 34. Results from the functionality category of TVRBook survey
In this category of evaluation, the proponents want to know how the system
provides proper and good functionality. This category is sub-divided into four:
functionality of buttons, functionality of drop-down menus, graphical user interface, and
relevance of outputs to inputs. Based on the result, many of the respondents rated the
functionality of both buttons and drop-down menus as 5 (31.91% for buttons and 34.04%
for drop-down menus), meaning the systems buttons and drop-down menus are working
and functioning well according to their purpose. On the other hand, the GUI was rated
mostly as 4 (29.78%) and 5 (27.66%), which means that the appearance of the system
is good and satisfying. The ratings 4 (27.66%) and 5 (25.53%) go with the relevance of
outputs to inputs, which also means that outputs the system generates and shows are
related and are really based on the user inputs.

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II. USABILITY
17
18 16 16
15
16 14
14 12 12 12
11
12 10
9 9 9
10 8
7
8
6
3 3
4 2 2
1
2
0
Working Interface Ease to operate Readability of tables Appropriateness of
Friendliness and navigate the colors and
background
1 2 3 4 5
Figure 35. Results from the Usability Category of TVRBook survey
In this category of evaluation, the proponents want to know how the system
provides a user friendly interface. This category is sub-divided into four: working
interface friendliness, easiness to operate and navigate, readability of tables and
appropriateness of the colors and background. Based on the results, many of the
respondents rated the working interface friendliness, ease to operate and navigate,
appropriateness of the colors and background as 5 (34.04% for working interface
friendliness, 31.91% for easiness to operate and navigate and 29.79 for appropriateness
of the colors and background), meaning that the system provides a good interface for
the users. On the hand, the readability of tables was rated mostly at 4 (36.17%), which
means that the texts are understandable and readable.

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III. RELIABILITY
17
18
15 15 15
16
13 13
14 12 12 12
11
12
9 9 9
10 8 8
8 6
6
4
1 1 1 1
2
0
Viewing of Priority of Accuracy of Tracking of
Records Tasks Time and Date Transactions
1 2 3 4 5
Figure 36. Results from the Reliability Category of TVRBook survey
In this category of evaluation, the proponents want to know how accurate the
information that the system provides for the users is. This category is sub-divided into
four: viewing of records, priority of tasks, accuracy of time and date and tracking of
transactions. Based on the result, many of the respondents rated the viewing of records
and accuracy of time and date as 5 (31.91% for viewing of records and 36.17% for
accuracy of time and date), meaning that the systems information are true and not just
random data. On the other hand, the priority of task was rated mostly as 4 (31.91%),
which means that the task of each user is well-concentrated based on what they are
actually doing in their fields. The tracking of transactions was mostly rated as 3
(31.91%), which also means that somehow some users are having a difficulty in
identifying how they track the transactions that they do.

SAN PEDRO CAMPUS
IV. PERFORMANCE
16
15
16 14 14
13 13 13 13 13
14
11 11
12
10 8
7
8 6 6 6
6
3
4 2 2 2
2
0
Responsiveness Update of Current Easiness on Generation of
of System and Upcoming Viewing System Reports
Information
1 2 3 4 5
Figure 37. Results from the Performance Category of TVRBook survey
In this category of evaluation, the proponents want to know the capability of the
system to function well based on its purpose for the users. This category is sub-divided
into four: responsiveness of system, update of current and upcoming information,
easiness on viewing and generation of system reports. Based on the results, many of
the respondents rated the update of current and upcoming information and easiness on
viewing as 4 (31.91% for update of current and upcoming information and 34.04% for
easiness on viewing), meaning the system provides an above average performance for
the users sake. On the other hand the responsiveness of the system got a tie result for
3, 4 and 5, which means that the system has the appropriate response for the users.
While the generation of system reports was rated mostly as 3 (29.79%), telling us that
the systems generation of report is on average performance.

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SUMMARY OF CLIENT REVIEWS
Performance 3.56383
Reliability 3.64894
Usability 3.64362
Functionality 3.65426
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5
Figure 38. Summary of Client Reviews of TVRBook
After computing and analyzing all the data gathered from the evaluation forms of
TVRBook, the outcome of the results with 5 being the highest and 1 being the lowest are
as follows: Performance having 3.56, Reliability having 3.64, Usability having 3.64, and
Functionality having 3.65. This result shows us that TVRBook has an overall rating of
above 3.50, which lies in the average level, and tells us that the system, although needs
improvement in some criteria, is really good, reliable, user-friendly, and functional, and is
indeed a well-serving record management system.

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V. Conclusion and Recommendation
A. Conclusion
Based on the observation, data and feedbacks coming from the user of web
application and especially the traffic enforcers which are the user of mobile application,
the concept and idea of the TVRBook: Traffic Violators Record Book is highly
appreciated.
Through the help of TVRBook, managing the records of the traffic violators will be
easy with the help of mobile application, because of the real data time transfer. This
project provides a solution to their problem which is: The duplication of the record and
inaccuracy of the generated report by means of the android mobile application, as soon
as the violator is caught by the traffic enforcer the system will validate all the incoming
records of violators. The confidentiality of the record is more secured compared to their
traditional process because it provides the filtering of the user through the authentication
module. Also, instead of having five days for the POSOs traffic clerk to finish and
generate the monthly summary report of traffic violators, this system will help the clerk to
lessen that five days into one day with the help of the mobile application.
As a general interpretation, the TVRBook: Traffic Violators Record Book served its
purpose of creating a way for the Public Order and Safety Office to achieve a certain
level of ease and comfort in terms of the record management of the traffic violators.
The proponents didnt just aim to develop a system, it emerged from the
opportunity to create a solution that will be convenient to the end user and increase the
productivity of well-being.

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B. Recommendation
During the implementation of this project, the proponents understood that
considering the side of the user is highly important. For them to cope with the fast
development of technology, the proponents would like to recommend the following
updates for the future needs.
For the web application: If given additional time to develop, the proponents would
like to add an additional module that will handle the payment transaction, where the data
coming from the mobile would be automatically sent to this module. This will lead to
faster response from both treasury office and Public Order and Safety Office
department.
For the mobile application: Because of the fast development of the technology, the
proponents highly observed the side of the traffic enforcer being the end user of mobile
application considering the fact that most of them are not familiar with new technology.
They could use a thermal printer with the additional feature of scanning the license.
Within this procedure, typing the information of the violation will be remove instead, they
will just swipe the violators license card and automatically they already have their
information adding.

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Curriculum Vitae

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Jessica A. Agustin
Lead Document Analyst
Mobile Designer
Tester
PERSONAL INFO
Birth Date: May 27, 1997
CONTACT INFORMATION
Contact No.: 09066835052
Email Address: [email protected]
EDUCATIONAL BACKGROUND
COLLEGE
Polytechnic University of the Philippines - San Pedro Campus
Bachelor of Science in Information Technology (2013 Present)
SECONDARY
Sampaguita National High School (2009 2013)
ELEMENTARY
Buli Elementary School (2003-2005)
Laguna Resettlement Community Elementary School (2006 2009)

SAN PEDRO CAMPUS
John Christine
M. Balatero
Document Analyst
Tester
PERSONAL INFO
Birth Date: June 16, 1996
CONTACT INFORMATION
Contact No.: 09327715508
COLLEGE
SECONDARY
Sampaguita National High School (2009 2013)
ELEMENTARY
Southern Heights Montessori (2003-2009)

SAN PEDRO CAMPUS
Jerome T. Patiga
Graphic Designer
Web Designer
Tester
PERSONAL INFO
Birth Date: December 31, 1996
CONTACT INFORMATION
Contact No.: 09478529584
COLLEGE
SECONDARY
San Francisco De Sales School (2009 2013)
ELEMENTARY
San Francisco De Sales School (2003-2009)

SAN PEDRO CAMPUS
Victor S. Rafols
Project Leader
Lead Web Developer
Lead Mobile Developer
PERSONAL INFO
Birth Date: September 9, 1996
CONTACT INFORMATION
Contact No.: 09754263430
COLLEGE
SECONDARY
San Pedro Relocation Center National High School Langgam (2009 2013)
ELEMENTARY
Laguna Resettlement Community Elementary School (2003 2009)

SAN PEDRO CAMPUS
Appendices

SAN PEDRO CAMPUS

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Endorsement Letter

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Implementation Letter

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Implementation Approval Sheet

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Letter of Demonstration and Testing of Mobile Application

SAN PEDRO CAMPUS
Certificate of Implementation

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Grammarian Certificate

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Evaluation Forms
Survey Form: Alriz John Duroca Traffic Clerk

SAN PEDRO CAMPUS
Survey Form: Mark Anthony Arguelles Traffic Officer

SAN PEDRO CAMPUS
Survey Form: Nestor S. Siervo Traffic Enforcer

SAN PEDRO CAMPUS
Survey Form: Ferdinand V. Letun Traffic Enforcer

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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

SAN PEDRO CAMPUS

TVRBook (Traffic Violators Record Book):

In Partial Fulfillment of the requirements for the subject,

Advisor: Prof. Ronald E. Alayon

TVRBook: Traffic Violators Record Book iS

MR. RONALD ALAYON, MIT

APPROVED by the Committee on Oral Examination with a grade of PASSED.

MS. CHARISSE T. ADORAROR MRS. JOANNE F. ANTONIO

DR. ELMER G. DE JOSE

Director, PUP San Pedro

TVRBook: Traffic Violators Record Book iiS

necessary to complete this book.

of the Subject, for the continuous encouragement.

Campus, for the continuous encouragement.

We are also grateful to Professor Kendrick O. Crucillo, IT professional. We are

guidance, and encouragement extended to us.

We take this opportunity to express gratitude to all of the Department faculty

encouragement, support and attention.

indirectly, have lent their hand in this venture.

TVRBook: Traffic Violators Record Book iiiS

violators record will be avoided and human errors will lessen.

Keywords: web-based, mobile, Bluetooth printer, traffic violators

TVRBook: Traffic Violators Record Book ivS

I. Problem Domain ............................................................................................... 2

II. Review of Related Study .................................................................................. 11

III. Methodology ..................................................................................................... 19

TVRBook: Traffic Violators Record Book vS

c. Traffic Enforcer Module ............................................. 27

IV. Data Analysis and Interpretation ....................................................................... 52

V. Conclusion and Recommendation .................................................................... 58

Curriculum Vitae .......................................................................................................... 60

TVRBook: Traffic Violators Record Book viS

The convergence of computer and communications technologies has profoundly

easier. One of these types of system is record management system.

Record Management System is the professional practice of managing of records of

duplication of records and unmatched reports.

will help solve the problem of duplication of records.

TVRBook: Traffic Violators Record Book 1S

A. Background of the Study

Allen is now the department head.

(CFAU) headed by Mr. Ronnel Heredio.

TVRBook: Traffic Violators Record Book 2S

impoundment penalty) in which the corresponding payment for their violations is

which theyll get their payment receipt.

of records and unmatched reports.

department on these many records, and in addition, an android mobile application

TVRBook: Traffic Violators Record Book 3S

TVRBook: Traffic Violators Record Book 4S

B. Statement of the Problems

a. General Problem Statement

The management of records of traffic violators of Public Order and Safety

time and requires a lot of effort to do.

b. Specific Problem Statement

specific problems. This project aims to solve the following problems:

The generation of monthly summary report of traffic violators takes 5

days for the POSOs clerk to finish.

enforcer surrenders their record to the POSO office, duplication of

records occurs which led to the inaccuracy of generated report.