BUSINESS BLUEPRINT DOCUMENT

FINANCE

PROJECT IDENTIFICATION

Project Name CPI Project Number

Accely SAP Implementation Project SF-2015-IND-001
Customer Name Customer Number
Accely Consulting India Private Limited IND-001
SAP Project Manager Customer Project Manager
Rahul Roy Dayanand

DOCUMENT IDENTIFICATION

Author Document Location (repository/path/name)

Kuntal Shah :C/PROJECTS/ACCELY/SAP Implementation/BLUEPRINT
Version Status Date (MM-DD-YYYY) Document Classification
1.10 Draft 17-07-2017 Confidential

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 Review and Approval

Name: Date (MM-DD-YYYY)

Customer Project Manager

Name: Date (MM-DD-YYYY)

SAP Project Manager

Name: Date (MM-DD-YYYY)

Key Stakeholder

Name: Date (MM-DD-YYYY)

Key Stakeholder

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Contents
1 EXECUTIVE SUMMARY ................................................................................................................................ 6
2 INTRODUCTION .......................................................................................................................................... 7
3 ORGANIZATION STRUCTURE ...................................................................................................................... 8
3.1 CLIENT ......................................................................................................................................................... 9
3.2 COMPANY ................................................................................................................................................... 9
3.3 COMPANY CODE ......................................................................................................................................... 9
3.3.1 Process Mapping Company Code ............................................................................................................. 9
3.4 BUSINESS AREA......................................................................................................................................... 10
3.4.1 Process Mapping Business Area ............................................................................................................. 10
4 ORGANIZATIONAL STRUCTURE FOR MATERIAL MANAGEMENT ............................................................. 11
4.1 PLANT ....................................................................................................................................................... 12
4.1.1 Process Mapping Plant ........................................................................................................................... 12
4.2 STORAGE LOCATION ................................................................................................................................. 13
4.2.1 Process Mapping Storage Location ........................................................................................................ 13
4.3 PURCHASING ORGANISATION .................................................................................................................. 13
4.3.1 Process Mapping Purchase Organisation............................................................................................... 13
4.4 PURCHASE GROUP .................................................................................................................................... 14
4.4.1 Process Mapping Purchase Group.......................................................................................................... 14
5 ORGANIZATIONAL STRUCTURE FOR SALES & DISTRIBUTION................................................................... 14
5.1 SALES ORGANIZATION .............................................................................................................................. 16
5.2 DISTRIBUTION CHANNEL .......................................................................................................................... 16
5.3 DIVISION ................................................................................................................................................... 17
5.4 SALES OFFICE ............................................................................................................................................ 17
5.5 CREDIT CONTROL AREA ............................................................................................................................ 17
6 FINANCIAL ACCOUNTING AND GLOBAL SETTINGS ................................................................................... 18
6.1 FISCAL YEAR VARIANT............................................................................................................................... 18
6.1.1 Process Mapping Fiscal Year Variant ..................................................................................................... 18
6.2 POSTING PERIOD VARIANT ....................................................................................................................... 18
6.3 OPEN AND CLOSE POSTING PERIOD ......................................................................................................... 18
6.3.1 Process Mapping Open and Close Posting Period .................................................................................. 19
6.4 FIELD STATUS VARIANT ............................................................................................................................ 19
6.4.1 Process Mapping Field Status Variant.................................................................................................... 19
6.5 TOLERANCE GROUPS ................................................................................................................................ 20
6.5.1 Tolerance group for GL Account ................................................................................................................ 20
6.5.2 Tolerance group for Employees................................................................................................................. 20
6.5.3 Tolerance group for (Vendor / Customer) ................................................................................................. 20
6.6 DOCUMENTS............................................................................................................................................. 20
6.6.1 DOCUMENT TYPES .................................................................................................................................... 20
6.6.2 Document Types and Description.............................................................................................................. 21
6.7 DOCUMENT NUMBER RANGE AND INTERVAL ......................................................................................... 23
6.8 POSTING KEYS ........................................................................................................................................... 23
6.8.1 Account Type Customer Posting Keys ....................................................................................................... 24
6.8.2 Account Type General Ledger Posting Keys .............................................................................................. 24
6.8.3 Account Type Asset Posting Keys .............................................................................................................. 25

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6.8.4 Account Type Material Posting Keys ......................................................................................................... 25
6.8.5 Account Type Vendor Posting Keys ........................................................................................................... 25
7 GENERAL LEDGER ACCOUNTING .............................................................................................................. 27
7.1 CHART OF ACCOUNT ................................................................................................................................ 27
7.2 ACCOUNT GROUP ..................................................................................................................................... 27
7.2.1 Process Mapping Account Group ........................................................................................................... 28
7.3 RETAINED EARNING ACCOUNT ................................................................................................................ 28
7.4 GENERAL LEDGER MASTER RECORD ........................................................................................................ 29
8 BANK ACCOUNTING.................................................................................................................................. 30
8.1 HOUSE BANK............................................................................................................................................. 30
8.1.1 Process Mapping House Bank ................................................................................................................ 30
8.2 CASH JOURNAL ......................................................................................................................................... 30
9 ACCOUNTS RECEIVABLES.......................................................................................................................... 32
9.1 SALES AREA ............................................................................................................................................... 32
9.2 CUSTOMER ACCOUNT GROUP ................................................................................................................. 32
9.3 Number Range for Customer Account Groups......................................................................................... 33
9.4 CUSTOMER MASTER DATA ....................................................................................................................... 33
9.4.1 Structure of the Customer Master Data.................................................................................................... 33
9.5 Customer Billing........................................................................................................................................ 35
9.6 Customer Payment ................................................................................................................................... 35
10 ACCOUNTS PAYABLE................................................................................................................................. 36
10.1 VENDOR MASTER ..................................................................................................................................... 36
10.1.1 Process Flow Diagram Vendor Master ................................................................................................... 40
10.1.2 Vendor Account Group .............................................................................................................................. 41
10.1.3 Number Range for Vendor Account Group ............................................................................................... 42
10.2 PAYMENT TERMS...................................................................................................................................... 43
10.3 Additional Functions And Approach ......................................................................................................... 44
10.3.1 Process Mapping - Vendor Master ............................................................................................................ 44
10.4 VENDOR INVOICING ................................................................................................................................. 45
10.5 VENDOR INVOICE CLEARING .................................................................................................................... 45
11 TAXATION ................................................................................................................................................. 46
11.1 TAXES OF SALES AND PURCHASE ............................................................................................................. 46
11.1.1 Tax Procedure............................................................................................................................................ 47
11.1.2 Tax Codes .................................................................................................................................................. 47
11.1.3 Rates Of Tax .............................................................................................................................................. 48
11.2 Withholding Tax........................................................................................................................................ 48
11.3 SERVICE TAX..................................................................................................Error! Bookmark not defined.
12 ASSET ACCOUNTING ................................................................................................................................. 51
12.1 DEPRECIATION KEYS ................................................................................................................................. 51
12.2 ASSET CLASSES.......................................................................................................................................... 52
12.2.1 Number interval for asset numbers in asset class..................................................................................... 52
12.2.2 Process Mapping - Assest Classes ............................................................................................................. 52
13 REPORTING ............................................................................................................................................... 53
13.1 EXTERNAL REPORTING ............................................................................................................................. 53
13.2 INTERNAL REPORTING .............................................................................................................................. 53

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14 INTEGRATION ........................................................................................................................................... 54
14.1 Integration with Material Management (MM) ........................................................................................ 54
14.2 Integration with Sales and Distribution SD .............................................................................................. 56

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1 EXECUTIVE SUMMARY

Accely is a global technology and innovation company that stands for progress and providing
customers flexible, rapidly deployed, end-to-end ERP, Mobility Solutions, Ecommerce, and Business
Analytics solutions. Our difference can be found in the depth of technical, project execution and
problem-solving skills that enable us to provide high-value solutions and rapid return on investment.
Specializing in fixed-price, fast-staff responses, and combining deep technological expertise with
hands-on experience, Accely is rightly poised to deliver optimal solutions to customers.

The diversity and breadth of the entire Accely portfolio of research, consulting, solutions, services,
systems and software, uniquely distinguishes Accely from other companies in the industry. Through
the alliance with industry leaders, Accely offers a single point of contact for a range of solutions that
help generate the most value for customers, the enterprise, and all supply chain partners. Accely Head
quartered in Singapore and maintains offices in US, UK, Middle East, Indian subcontinent, Asia &
Australia.

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2 INTRODUCTION

SAP Financial Accounting (FI) is an important core module where in live-time, the financial processing
transactions are all captured to provide the basis via which data is drawn for external reporting. This
SAP FI Module is integrated with many parallel modules that enable a company to unify processes that
may have needed the utilization of many software packages.

Other Modules of SAP that commonly find a role of integration with FI are (but not limited to) Material
Management (MM), Sales & Distribution (SD), Human Resources (HR), Product Planning (PP),
Controlling (CO), etc. Amongst these COControlling is another major focus for those coming from the

Finance/Accounting/Auditing/Budgeting and Financial Reporting/Analysis Backgrounds/Professions.

SAP FI: There are many sub-modules that streamline and specialize in each aspect of the Financial

Accounting Processes:

AA Asset Accounting

AP Accounts Payable

AR Accounts Receivable

BL Bank Accounting

GL General Ledger Accounting

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3 ORGANIZATION STRUCTURE

Accely Solutions
Singapore PTE
LTD (Client)

Accely Accely
Consulting Solutions
India PVT Ltd DMCC
(Company) (Company)

AC02
AC03
Accely Consulting India Pvt
LTD. Accely Solutions DMCC.
(Company Code) (Company Code)

1520 SAP Licensing 1610 SAP 1620 SAP

1510 SAP Cosulting Licensing
Cosulting Services Services
(Business Area) Services Services
(Business Area) (Business Area)
(Business Area)

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 3.1 CLIENT

The client is a unit within an SAP system that is self-contained both in legal and organizational terms
and in terms of data, with separate master records and an independent set of tables. From a business
viewpoint, the client represents a corporate group, for example.

The client is the highest hierarchical level in the SAP system. Specifications or data that you make and
enter at this level apply to all company codes and all other organizational units.

3.2 COMPANY

Company is the organizational Unit in Accounting which represent a Business Organization according
to the requirement of commercial Law in a particular country.

In SAP Shotformat will play the role of a company, which will work as a group of company and in FI we
can record the consolidated Balancesheet/ and Profit & Loss Account only.

3.3 COMPANY CODE

The company code is the organizational unit of external accounting for which a complete, self-
contained bookkeeping system can be maintained. This includes the entry of all events that require
posting to the accounts and the creation of a complete audit trail for balance sheets and profit and
loss statements. A company code represents an independent unit producing its own balance sheet, for
example, a company within a corporate group (client).

3.4 Process Mapping Company Code

S. No. Code Description

1 1500 Accely Consulting India PVT LTD.
Company Code Assignment

DFCO

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 3.5 BUSINESS AREA

Business area is a separate area of operations or responsibilities of organizational units of financial

accounting that is used for internal and external reporting. Different division of each business with a
legal entity is created as business areas for reporting of each operational areas. So Financial statement
can be created for each business area and this financial statement can be used for internal reporting
purpose.

3.6 Process Mapping Business Area

Sr. No. Code Description Company Code Assignment

1 1510 SAP Consulting Services 1500
3 1520 SAP Licensing Services 1500

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4 ORGANIZATIONAL STRUCTURE FOR MATERIAL MANAGEMENT

1500
Accely
COMPANY

1500 Accely
Consulting India COMPANY CODE
PVT LTD

1000
SHOTFORMATS PURCHASING ORG.
DP PUR ORG

1100 MUMBAI
SHOTFORMATS PLANT
DP PLANT

1150 MUMBAI STORAGE LOCATION

DP ST LOC

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 4.1 PLANT

Plants are an organizational unit for dividing an enterprise according to production, procurement,
maintenance, and materials planning etc. For example its a place where materials are produced, or
goods and services are provided.

A plant may represent a variety of entities within a firm, such as:

Production facility
Distribution center
Regional sales office
Storage Facility
Maintenance location

The Plant is an operating area within a company. The plant is assigned to a single company code.

A company code can have several plants. Several storage locations in which material stocks are
managed can belong to a plant .A plant has its own material master data.

Material Valuation:

If the valuation level is the plant, the material stocks are valuated at plant level. If the valuation level
is the plant, you can define the material prices for each plant. Each plant can have its own account
determination.

4.1.1 Process Mapping Plant

S. No. Code Description Company Code Assignment

1 1100 MUMBAI DIGITAL PRODUCTION 1000
3 2100 PLAPPLANT
MUMBAI DIGITAL WORKS PLANT 2000

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 4.2 STORAGE LOCATION

The storage location is an organizational unit that allows the differentiation of material stocks within
a plant. Inventory Management on a quantity basis is carried out at storage location level in the plant.

Within a plant, one or more storage locations can be set up. The management of the stocks and the
Physical Inventory can be handled on storage location level.

4.2.1 Process Mapping Storage Location

SR. NO. STORAGE LOC STORAGE LOCATION PLANT ASSIGNMENT

1 1150 DESCRIPTION
MUMBAI DP ST LOC 1100
3 2150 MUMBAI DW ST LOC 2100

4.3 PURCHASING ORGANISATION

Purchasing organizations are entities responsible in the legal sense. They are responsible for the
provisioning of one or more plants for procurement of materials and services. The purchasing
organization is the highest level of aggregation for purchasing statistics.

Purchasing organization is an organizational level that negotiates conditions of purchase with vendors
for one or more plants. It is legally responsible for completing purchasing contracts.

Purchasing organization has its own vendor master data. The Materials Management and Purchasing
view, the Purchasing Organization is responsible for all purchasing activities including the processing
of requests for quotations and purchase orders.

4.3.1 Process Mapping Purchase Organisation

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 Sr. Code Description Company Code Assignment
No.
1 1000 SHOTFORMATS DP PUR ORG 1000
2 2000 SHOTFORMATS DW PUR ORG 2000

4.4 PURCHASE GROUP

Purchasing Group is a key for a buyer or groups of buyers, who is/are responsible for certain purchasing
activities.

Internally, the purchasing group is responsible for the procurement of a material or a type of materials
and externally, it is the medium through which procurement documents with the vendor are
maintained.

4.4.1 Process Mapping Purchase Group

Sr. No. Code Description

1 100 CONTENT PUR GROUP
2 200 HR PUR GROUP
3 300 IT PUR GROUP
4 400 NOIDA PUR GROUP
5 500 BR PUR GROUP

5 ORGANIZATIONAL STRUCTURE FOR SALES & DISTRIBUTION

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 1000
Shotformats
(Company)

1000 2000
Shotformats Digital Pvt Ltd Shotfomats Digital Works Pvt Ltd
(Company Code) (Company Code)

1000 2000 3000

Shotformats Mumbai Shotformats Noida Shotformats Mumbai
(Plant) (Plant) (Plant)

1000 2000
Shotformats Digital Pvt Ltd Shotformats Digital Works Pvt Ltd
(Sales Organization) (Sales Organization)

10
10 20
Mobility Biscoot Online Biscoot Offline
(Distribution Channel) (Disribution Channel) (Distribution Channel)

10 20 30 10 10 20 30
IVR WAP CRBT Offline General Youtube Biscoot.com Other
(Division) (Division) (Division) (Divison) (Division) (Division) (Division)

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 5.1 SALES ORGANIZATION

Sales organization is an organizational unit that sells and distributes products, negotiates terms of
sale, and is responsible for these transactions. It is also responsible for all sales and services
happen in the company.

It is an Organizational unit where you take strategic decision related to sales.

A sales organization is responsible for selling materials and services. One or more plants can be
assigned to one sales organization

The sales organization represents the company code. It is defined in the R/3 System and it is used
to refine the structure of external organization.

Each sales area consists of the following R/3 organizational units:

1. Sales Organizations
2. Distribution channel
3. Division

5.2 DISTRIBUTION CHANNEL

The distribution channel is the channel through which saleable materials or services reach the
customer. It includes wholesale, retail, and direct sales.

Each distribution channel is assigned to a sales organization, and these two units together form a
distribution chain.

A Distribution Channel represents the strategies to distribute goods or services to the customers.
Eg: wholesale, retail, Institutional, Media etc.

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 5.3 DIVISION

Division represents a product line or grouping of materials or services which are similar in nature.
Division can be assigned to one or more sales organization.

Division can be assigned to one or more distribution Channels.

Material always belongs to only one Division. Master data can vary from Division to Division.

5.4 SALES OFFICE

A sales office is an organizational unit in sales and distribution which is responsible for sales within
a specific geographical area.

This unit is responsible for sales in a particular geographical area and can have an address.

5.5 CREDIT CONTROL AREA

The credit control area is an organizational entity which grants and monitors a credit limit for
customers. A credit control area can include one or more company codes.

When entering an order, the credit control area can also be determined from the sales area
segment of the customer's master record

There is also an allocation table of permitted credit control areas per company code.

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6 FINANCIAL ACCOUNTING AND GLOBAL SETTINGS

6.1 FISCAL YEAR VARIANT

Fiscal year variant is known as FY Variant, is used at the client level and assigned back to the
company code. Its divided into posting periods and each posting period is defined by a start and
finish date. In addition to the posting period, you can also define special periods for period end
closing.

6.1.1 Process Mapping Fiscal Year Variant

Fiscal Year Variant From Period To Period Special Posting Period

A1 1 12 4

6.2 POSTING PERIOD VARIANT

Posting period variant is accountable for the opening and closing of periods in a fiscal year for
posting to take place. The posting period variants in SAP is used to control which accounting period
is open for posting and ensuring that closed period remain balanced and reconciled. One posting
period can be assigned to one or more company codes.

Posting periods are opened and closed for all company codes in SAP by the posting period variant.

6.3 OPEN AND CLOSE POSTING PERIOD

The posting periods can be maintained as per account type and the year which is to be open and
which is to closed. The posting period variant is used to control which accounting period is to be
open for posting and ensuring that closed periods are remain balanced and reconciled.

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6.3.1 Process Mapping Open and Close Posting Period

Variant Account From To From Year To Year From Year To Year

Type A/c A/c Period Period Period Period
1 1 2 2
1500 + 1 2016 12 2017 13 2017 16 2017
1500 A 1 2016 12 2017 13 2017 16 2017
1500 D 1 2016 12 2017 13 2017 16 2017
1500 K 1 2016 12 2017 13 2017 16 2017
1500 M 1 2016 12 2017 13 2017 16 2017
1500 S 1 2016 12 2017 13 2017 16 2017

6.4 FIELD STATUS VARIANT

Field Status group in SAP is used to manage fields of the required object. These fields groups in SAP
are used in a general ledger master and defined specifically to manage fields are required to be used
while creating a transaction posting in general ledger.

By using these field status group, fields can be managed to keep it suppressed, mandatory or
optional entry in SAP. Following are some of the defaults field status groups delivered by SAP which
is used for general ledger transaction entry and assigned while creating a general ledger master
record.

6.4.1 Process Mapping Field Status Variant

Field Status Variant Field Status Group Description

0001 G001 General (with text, allocation)
0001 G003 Material consumption accounts
0001 G004 Cost accounts
0001 G005 Bank accounts (obligatory value date)

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 6.5 TOLERANCE GROUPS

6.5.1 Tolerance group for GL Account

Tolerance group for GL Account is created in each Company Code. In Tolerance groups the
permissible amounts for accounts and for line items are specified.

6.5.2 Tolerance group for Employees

Tolerance group for employees is created in each Company Code. This group defines different
amount limits for your employees. It determines: The maximum amount for which an employee is
permitted to post a document. The maximum line item amount an employee is permitted to enter
in a customer, vendor or general ledger account. The percentage amount related to cash discount.
The maximum permitted payment differences.

6.5.3 Tolerance group for (Vendor / Customer)

Tolerance group for (vendor / customer) is created for each company code. In the tolerance group
limits for vendor / customer payment differences are defined. The tolerance group determines:
Limits to which differences in payments are posted automatically to expense or revenue accounts
when clearing open items. Terms of payments are used for settle the invoices.

6.6 DOCUMENTS

6.6.1 DOCUMENT TYPES

Document types are defined at the client level so document types are apply for all company codes.
Standard SAP Document Types are used to classify the transactions. Document number intervals
are maintained for each document type. From this number interval, system picks and assigns a
number to each transaction in SAP.

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Document types Determines

Define Number for documents

It Control account types allowed for posting

Document type that to be used for reversal posting

6.6.2 Document Types and Description

Doc. Type Document Type Description

AA Asset Posting
AB Accounting document
AF Dep. Posting
AN Net asset posting
DG Customer credit memo
DR Customer invoice
DA Customer document
DZ Customer payment
EU Euro rounding difference
EX External number
KA Vendor document
KG Vendor credit memo
KN Net vendor
KP Account maintenance
KQ Transporter invoice
KR Vendor invoice
KZ Vendor payment
KS Contract invoice
KV Raw material payment

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 Doc. Type Document Type Description
KW Contractor payment
KX Transporter payment
KY Stores payment
ML ML settlement
PR Price change
RA Sub. Credit memo settlement
RE Invoice gross
RN Invoice net
RV Billing doc transfer
SA GL account document
SB GL account posting
SK Cash document
SU Adjustment document
UE Data transfer
WA Goods issue
WE Goods receipt
WI Inventory document
WL Goods issue/delivery
WN Net goods receipt
ZP Payment posting
ZR Bank reconciliation
ZS Payment by check
ZV Payment clearing

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6.7 DOCUMENT NUMBER RANGE AND INTERVAL

Document number ranges are defined at the specific interval with in which documents should be
created in SAP and document number ranges depends upon company code and valid for the defined
year. We can assign one or more document types to each number range. The number range
becomes effective by the document type specified in document entry and posting.

6.8 POSTING KEYS

Posting key is SAP is a two digits numerical key that determines the type of transaction entered in
a line item.

Posting Keys Determines

1. Account Type (A, D, K, M, S)

2. Type of posting (Debit and credit)

Account Type in SAP

Asset (A)

General Ledger (S)

Customer (D)

Vendor (K)

Material (M)

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6.8.1 Account Type Customer Posting Keys

Posting Keys Description Debit/Credit

1 Invoice Debit
2 Reverse credit memo Debit
3 Bank charges Debit
4 Other receivables Debit
5 Outgoing payment Debit
6 Payment difference Debit
7 Other clearing Debit
8 Payment clearing Debit
9 Special GL debit Debit
11 Credit memo Credit
12 Reverse invoice Credit
13 Reverse charges Credit
14 Other payables Credit
15 Incoming payment Credit
16 Payment difference Credit
17 Other clearing Credit
18 Payment clearing Credit

6.8.2 Account Type General Ledger Posting Keys

Posting Keys Description Debit/Credit

40 Debit Entry Debit
50 Credit Entry Credit
80 Stock initial entry Debit

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 Posting Keys Description Debit/Credit
81 Costs Debit
83 Price difference Debit
84 Consumption Debit
85 Change in stock Debit
86 GR/IR debit Debit
90 Stock intitial entry Credit
91 Costs Credit
93 Price difference Credit
94 Consumption Credit
95 Change in stock Credit
96 GR/IR credit Credit

6.8.3 Account Type Asset Posting Keys

70 Asset Debit 75 Asset Credit

6.8.4 Account Type Material Posting Keys

89 Stock inward Movement Debit 99 Stock outward Movement credit

6.8.5 Account Type Vendor Posting Keys

Posting Keys Description Debit/Credit

21 Credit memo Debit
22 Reverse Invoice Debit
24 Other receivables Debit
25 Outgoing payment Debit

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 Posting Keys Description Debit/Credit
26 Payment difference Debit
27 Clearing Debit
28 Payment clearing Debit
29 Special GL debit Debit
31 Invoice Credit
32 Reverse Credit memo Credit
34 Other payables Credit
35 Incoming payment Credit
36 Payment difference Credit
37 Other clearing Credit
38 Payment Clearing Credit
39 Special GL Credit Credit

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7 GENERAL LEDGER ACCOUNTING

7.1 CHART OF ACCOUNT

This is a list of all G/L accounts used by one or several Company Codes. For each G/L account, the
Chart of Accounts (COA) contains the account number, account name, and the information that
controls how an account functions and how a G/L account is created in a company code.

A COA would be assigned to each company code. This chart of accounts is the operating chart of
accounts and is used for the daily postings in this company code. The operating chart of accounts is
shared by Financial Accounting. The accounts in a chart of accounts can be both expense or revenue
accounts in Financial Accounting.

7.2 ACCOUNT GROUP

General ledger accounts are maintained under various heads like Capital, Liabilities, Assets,
Income, Expenditure, Creditors and Debtors ledger.
List of General Ledger Accounts, Account Groups and Document Posting.
Same List of General Ledger Accounts is used for each company.
Account groups and number ranges to be created based on the nature of account.
GL Account numbers shall be externally assigned.
Field status groups shall be created for controlling transaction processing.
Reconciliation accounts shall be identified.
Open items accounts shall be identified.
Accounts where line items display is required shall be identified.
Cost elements for P&L accounts shall be created in controlling module.
GL account is recognized by description and Number Range.
The Account Groups for creation of GL Accounts:
The Account Group is a summary of characteristics that control the creation of master records.
The following are the Account groups.

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Assets: Fixed Assets, Investments, Current Assets, Loans & Advances.

Liabilities: Share Capital, Reserves & surplus, Secured Loans, Unsecured Loans, Current Liabilities &
Provisions.

7.2.1 Process Mapping Account Group

COA Account Group Description From Account To Account

1500 1000 Deposits & Investments 100000 100999
1500 1500 Loans and Advaces 105000 105999
1500 2000 Sundry Debtors 200000 200999
1500 3000 Cash in hand 300000 300999
1500 3500 Bank Accounts 305000 305999
1500 4000 Fixed Asset 400000 400999
1500 5000 Share Capital 500000 500999
1500 6000 Current Liabilities & Provision 600000 600999
1500 7000 Secured Loans 700000 700999
1500 7500 Unsecured Loans 705000 705999
1500 8000 Income 800000 800999
1500 9000 Expenses 900000 900999

7.3 RETAINED EARNING ACCOUNT

Account balances are carried forwarded from one fiscal year to the next fiscal year by using the SAP
standard carry forward program. Retained earning account is assigned to each P&L account by
specifying a P&L statement account type in the chart of account. Each profit and loss account is
assigned to a Retained earning account by key.

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 7.4 GENERAL LEDGER MASTER RECORD

G/L Master record is maintained for each General Ledger account. Each G/L master record is
recognized by a number and text, GL master record consists of two segments chart of account
segment and company code segment.

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8 BANK ACCOUNTING

8.1 HOUSE BANK

In SAP, a House bank can be maintained for each bank account.

House bank of a company code is denoted as banks ID every account specifies by an account ID, in
the SAP system.

In the SAP system, use the bank ID and the account ID to specify bank details. These specifications
are used to determine the bank details for payment.

Bankers:

One House bank is created for each bank account.

8.1.1 Process Mapping House Bank

Co. Code House Bank Bank Key Description Bank Account GL Account
1500

8.2 CASH JOURNAL

The cash journal is a sub ledger of Bank Accounting. It is used to manage record the cash receipts
and payments. The Company would be maintaining two Cash Books, One is for the Main Cash and
other is for Petty Cash Book.

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By setting the cash balance at the beginning of the day, the cash journal shows the cash balance at
any time by adding the cash receipts and deducting the cash payments. The cash journal also serves
as a basis for entries in the general ledger and thereby represents the "Cash" G/L account.

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9 ACCOUNTS RECEIVABLES

Accounts Receivable is a sub ledger which deals with all the customer business transactions; it
includes maintaining master records, sales invoices, down payments, incoming payments etc
Every customer transaction is updated in Accounts Receivable and simultaneously it will be updated
in General Ledger in back ground.

9.1 SALES AREA

Sales area is defined as a unique combination of sales organization,distribution channel,division for

which all transactions are entered in SAP. All such valid combinations will be used as sales areas.

9.2 CUSTOMER ACCOUNT GROUP

Account groups needs to be created prior to creating a customer or business partner record.

Account Group Determines-

Which screens and fields are necessary for entering master data

a. Whether you can or must make an entry in these fields

b. How master record numbers are assigned, i.e Internally (by system) and the number range
(maximum 10 digits) from which they are assigned
c. Which partner functions are valid
d. Whether the business partner is a one-time customer

Account Group Description

4 digit alfanum Mobility

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 9.3 Number Range for Customer Account Groups

Account Groups Name Num Range Intervals From Intervals To

A001 Consulting Customer 01 0000000001 0000099999
A002 License Customer 02 0000100000 0000199999

9.4 CUSTOMER MASTER DATA

Customer master record is maintained for each customer. Each customer master record is
recognized by number.

Customer Masters: Customer Master record consists of three segments

9.4.1 Structure of the Customer Master Data

Customer Master Data

General Data Company Code Data Sales Area Data

1. Address 1. Accoun Mgt. 1. Sales

2. Control Data 2. Payment 2. Billing Documents
3. Payment Transaction 3. Partner Functions
Transaction 3. Correspondance
4. Marketing 4. Insurance
5. Unloading Point
6. Export Data

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General Data

It is Defined at the client level and independent of any financial or sales functions. It includes
company name, address, telephone number, region, unloading point etc.

General data includes:

Address: Name, Address, Time Zone, Telephone, Fax, Email, tax nos.

Payment Transaction: Bank details, Card details.

Marketing: Customer classification, Industry, FI Year Variant, Legal status

Unloading Points: Unloading points details, Customer Calender

Contact Data

Contact Person: Name, Department, Function, Contact details

Company Code Data

The data was relevant to one company code and includes account management data and insurance
data. The customer can also be extended to other company codes.

Company code data includes:

Account management information regarding Payment Transactions such as: Account management:
Reconciliation account number, Interest Calculation Procedure Payment Transaction: Terms of
payment, Credit memo payment terms, Payment history record, Payment method, House Bank

Correspondence: Dunning data, Correspondence data

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Insurance: Export Insurance Data

Sales Area Data

This data is defined for a specific sales area, combination of sales organization, distribution channel
and division. It includes shipping terms, pricing data, shipping conditions, delivery priority and
partner functions relevant for shipping and Billing.

This segment of customer master data is relevant only for Sales. The important fields of information
in this data specific to Olympia is as follows

9.5 Customer Billing

Customer Billing is done thorugh the following steps :

Sales Order
Billing a Document

9.6 Customer Payment

Payments are accepted from customers through Cheque, Bills Receivable and Cash. Document type
DZ is used to make payments. Incoming payments are made through cheques.

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10 ACCOUNTS PAYABLE

The Accounts Payable application component records and manages accounting data for all vendors.
It is also an integral part of the purchasing system: Deliveries and invoices are managed according
to vendors. The system automatically triggers postings in response to the operative transactions.

Postings made in Accounts Payable are simultaneously recorded in the General Ledger where
different G/L accounts are updated based on the transaction involved (payables and down
payments, for example). The system contains due date forecasts and other standard reports that
you can use to help you monitor open items.

The Vendor can be creating at two Levels One at Company Code Level and another at Purchase
organizational Level. The Same Vendor master is used both in FI-AP (Finance Accounts payable) and
Materials Management Module.

10.1 VENDOR MASTER

The vendor master record contains information on an enterprise's vendors. This information is
stored in individual vendor master records. In addition to the vendor's name and address, a vendor
master record contains data such as the following:

Currency used in transactions with the vendor

Terms of payment
Names of important contacts (e.g. salespersons)

Since, for accounting purposes, the vendor is also a creditor of the enterprise; the vendor master
record also contains accounting data such as the reconciliation account from the general ledger.

The vendor master record is therefore maintained by both purchasing and accounting. This is also
the reason for the subdivision of the data in the vendor master record into different categories.

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The vendor master has a hierarchical structure resembling the organizational structure of a
company. Some vendor master data is valid at all organizational levels, while other data is valid only
at certain levels. The organizational units are as follows:

Address Data for a vendor is maintained at Client level. Address Data includes vendor name,
address, communication data such as Phone, Fax, and email etc. With central address
management, complete address details can be maintained in the vendor master.
Control Data for a vendor is maintained at Client level. Control Data includes customer code
reference if the vendor is also a customer, Tax Type for Tax determination, GST data and
Industry Key etc.

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 Payment Transactions data is maintained at Client level and includes bank details of the
vendor to be used in case of payments through bank transfer.
Accounting Information data is maintained at Company code level and includes vendor
reconciliation accounts, Sort Key, Cash Management Group, Interest Calculation data for
advance payments, previous account number etc.
Accounting Payment Transaction data is maintained at Company code level and includes
vendor payment terms, payment methods, House Bank and tolerance details etc.
Withholding Tax data is maintained at Company code level and includes Withholding Tax
country, Tax Type, Tax Codes, exemption details etc.
List of all services proposed to be availed from the vendor will be captured and sent to the
taxation in charge to get the benefit of identifying and incorporating applicable tax rates.
Purchasing Data is maintained at Purchase Organisation level and includes Order Currency,
Terms of Payment for purchasing, Inco-Terms or Price Basis, Price Calculation Schema,
contact person name and details, certain control and default for purchasing, partner data
etc.

General Data

The Vendor data that is relevant across the organization is captured in general data. The general
data includes;

Name
Address
Acronym or short name of the Vendor
Communication details (Tele, Fax, Mobile, Pager, email etc.)
Taxable details, etc.

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Company Code Data

Company code data contains all finance related information. Finance related data of the vendor
master is maintained here.

The vendors can be categorized as: Domestic Vendors, Service Vendors and employee etc. These
are to be defined as vendors in the system.

Account Information
Payment Transaction
Correspondence
Withholding Tax

Purchasing Organization Data

The Purchasing related information of the Vendor is maintained in the Purchasing organization view
of the Vendor Master in SAP. The Order currency of the vendor, contact person, telephone,
reference, pricing schema (e.g. domestic pricing ) used will be maintained in purchasing data.

Purchasing Data
Partner Roles

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10.1.1 Process Flow Diagram Vendor Master

Request for
Creation of
Vendor
Code

Approv
al

Document sent to Document sent to

Master data team for Master data team for
MM data FI data

No
Check the Existence in Transaction Code :
current Vendor master
Yes
MK01/XK01/FK01

Available
eeee
Create new code as
Communicate to per the request
Requester for Existing
Vendor Code
Communicate to New Vendor
Requester for New Code
Vendor Code

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10.1.2 Vendor Account Group

An account group must be specified when you create a vendor master record. The account group is
used to group vendors according to certain criteria. Vendor account group is a classifying feature
within vendor master record that determines:

The type of number assignment, internal or external

A number range for assigning account numbers
Which fields are displayed and whether their entry is optional or required (field status).
If the account in question is a one-time account (collective account for one-time vendors).
If the data retention levels Sub-Range and/or Plant are allowed for a vendor master
record.
The partner roles that are allowed for the account group.

To create a Vendor master record, an account group must be specified. An account group cannot
be changed after you create the Vendor master record.

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Following Table illustrates Standard Account Groups for Vendors in SAP:

Account Group Description

0001 Vendor
0002 Goods supplier
0003 Alternative payee
0004 Invoicing Party
0005 Forwarding agent
0006 Ordering address
0007 Plants
CPD One-time vend.(int.no.assgnmt)
CPDL time vend.(ext.no.assgnmt)
KRED Vendor (int.number assgnmnt)
LIEF Vendor (ext.number assgnmnt)
YB01 Domestic Vendor
YBIV Foreign Vendor

10.1.3 Number Range for Vendor Account Group

Account Group Number Range Inervals from To

0001 01 101000 101999
0002 02 102000 102999
0003 03 103000 103999
0004 04 104000 104999
0005 05 105000 105999
0006 06 106000 106999
0007 07 107000 107999
CPD CD 108000 108999
CPDL CL 109000 109999

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 KRED KR 111000 111999
LIEF LF 112000 112999
YB01 Y1 113000 113999
YBIV YV 114000 114999

10.2 PAYMENT TERMS

Following are the indicative terms of payment. Additional payment terms will be provided by
Financial and Accounting.

Payment Term Code (4 Char) Description(50 char) Remarks

0001 Immediate Immediate
0002 Within 5 days 3% discount

Within 15 days 2% discount

Within 21 days Due Net

0003 Within 10 days 2% discount

Within 20 days 1% discount

Within 30 days Due Net

0004 Within 15 days 1.5% discount

Within 25 days 1% discount

Within 45 days Due Net

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 10.3 Additional Functions And Approach

Blocking and un-blocking of vendors.

Easy to search the vendor in the system.

Reducing data duplicity. There will be a single master data for a Vendor irrespective of the
number of business area using that material in group.
Data is stored in a well organized fashion. There are different data views pertinent to
different businesses like purchasing, company code, accounting etc.

10.3.1 Process Mapping - Vendor Master

Key Processs

Step Activity Data Input T-Code in Responsibility System

SAP (SAP /
Data Output
Others)
1 Vendor Master Purchasing Organization, XK01 Person SAP
create Company code, purchasing responsible for
group, Vendor address etc. creating vendor
Vendor Master number master record
2 Vendor Master Views e.g. Purchasing, finance XK02 Person SAP
change etc., vendor number, purchase authorized for
organization, company code changing vendor
Changes saved in same vendor master record
number
3 Vendor Master Views e.g. Purchasing, finance XK03 Person SAP
display etc., vendor number, purchase authorized to
organization, company code display vendor
No output master record
4 Block Vendor Flag For Block Xk05 Person SAP
authorized to
display vendor
master record

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 10.4 VENDOR INVOICING

Invoicing done through the following steps

Purchase Order
Goods Receipt
Invoice Verification

10.5 VENDOR INVOICE CLEARING

Invoices are cleared through cheques, Bills Payable and Cash.

Payment method C (Cheque payment)

Document type KZ

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11 TAXATION

11.1 TAXES OF SALES AND PURCHASE

The following are the Taxes, which the company is paying on Sales and Purchases

Sales : Output Tax : GST payable,

Purchases : Input Tax : GST receivable.

Tax on sales and purchases are procedure-based taxation in FI component.

Condition Type

Condition Type Description

JOCG Output CGST
JOSG Output SGST
JOIG Output IGST
JOUG Output UGST
JICG Input CGST
JISG Input SGST
JIIG Input IGST
JIUG Input UGST
JICR RCM Input CGST
JISR RCM Input SGST
JIIR RCM Input IGST
JIUR RCM Input UGST
JICN Non Deductible Input CGST
JISN Non Deductible Input SGST
JIIN Non Deductible Input IGST
JIUN Non Deductible Input UGST

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 ZCRN RCM Input CGST Inv
ZSRN RCM Input SGST Inv
ZIRN RCM Input IGST Inv
ZURN RCM Input UGST Inv

11.1.1 Tax Procedure

A calculation procedure is defined for each country INDIA, containing the specifications required to
calculate and post tax on sales/purchases. Calculation procedure contains tax types, which are
called condition types in the procedure.

The system defaults condition types when you define a tax code. The condition type (such as input
or output tax) specifies the base amount on which the tax is calculated and the account key that is
used to post the tax. The specifications necessary for calculating and posting tax have been defined
for the condition type and account key.

11.1.2 Tax Codes

The tax code represents a tax category, which must be taken into consideration when making a tax
return to the tax authorities. Tax codes are unique per country.

The tax rate calculation rules and further features are stored in a table for each tax code.

Tax Code Description Tax type

I0 Input Tax Exempted V
I1 Customs Duty V
I2 Excise + Cess + VAT V
I3 Excise + Cess + CST V
I4 Customs + Excise + Cess V
O0 Output Tax Exempted A

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 Tax Code Description Tax type
O1 Customs Duty A
O2 Excise + Cess + VAT A
O3 Excise + Cess + CST A
O4 Customs + Excise + Cess A

11.1.3 Rates Of Tax

Tax Rates of Tax (%)

Customs Duty 8
Excise Duty 16
Education Cess 2
VAT 12.5
CST 3

11.2 Withholding Tax

As per the Income Tax Act 1961, TDS is deducted on service related payments under the following
categories.

Salaries,
Dividends,
Interest payments,
Contract payments,
Rent,
Professional & Technical fees

Tax that is charged at the beginning of the payment flow in some countries. Usually, the party that
is subject to tax does not pay the withholding tax over to the tax authorities himself.

When a customer that is authorized to deduct withholding tax pays invoices from a vendor subject
to withholding tax, the customer reduces the payment amount by the withholding tax proportion.
The customer then pays the tax withheld directly to the appropriate tax authorities.

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Business Blue Print Confidential to Accely Page 49 of 59
GL Account Creation:

Interim GL Account Properties

Final GL Account Properties

Tax Code Creation

GL account Assignment

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12 ASSET ACCOUNTING

ASSET ACCOUNTING Asset Accounting is utilized for managing companies fixed assets, we can
categorize assets and to the said values for depreciation for each fixed asset. Fixed Asset having a
useful life and are utilized for business process. In the course of process some wear & tear will occur,
for that reason we calculate depreciation. An Asset Management Team is sitting in every
Manufacturing Unit and at the Corporate Office, which is responsible for Asset Account
Maintenance and Disclosure in the Financial Statements as per Accounting Standard 10 of ICAI
Acquisition of assets Retirement of assets Calculation of Depreciation on assets

Charts of depreciation A chart of depreciation is used in order to manage various legal requirements
for the depreciation and valuation of assets.
Depreciation areas: Book depreciation

CHART OF
DEPRECIATION

COMPANY CODE

Tax codes to assigned to non-taxable transactions Input Tax: I0 exempted Output Tax: O0
exempted Assets are grouped under the following heads Plant and Machinery, land and Buildings,
Furniture and fixtures and Vehicles.

12.1 DEPRECIATION KEYS

Depreciation method The Company follows Written down value method for depreciation Rates of
depreciation Company is following the Depreciation rates prescribed by Schedule 14 of the
Companies Act 1956.

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 12.2 ASSET CLASSES

Asset classes are used to structure fixed assets. Asset classes are applied to all Company Codes.
Asset classes provide default values for all asset master records. Asset classes consists of account
determination, screen layouts and number ranges. Account Determination GL accounts for
acquisition, retirement, profit or loss on sale of assets, accumulated depreciation; depreciation and
special reserve are specified in account determination.

ACCOUNT DETERMINATION DESCRIPTION

200000 LAND AND BUILDING
201000 MACHINERY
202000 VEHICLES
204000 FURNITURE & FICTURES

12.2.1 Number interval for asset numbers in asset class.

NUMBER RANGE FROM TO

10 10000 19999
20 20000 29999
30 30000 39999
40 40000 49999

12.2.2 Process Mapping - Assest Classes

ASSET DESCRIPTION ACCOUNT SCREEN NUMBER RANGE

CLASS DETERMINATION LAYOUT
200000 Land & Buildings 19999 1100 01
201000 Machinery 29999 2000 02
202000 Vehicles 39999 3100 03
203000 FURNITURE & FICTURES 49999 3000 04

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13 REPORTING

13.1 EXTERNAL REPORTING

Report Standard Report

Profit and Loss Account for Year S_ALR_87012284
Profit and Loss Account half yearly or
quarterly
Balance sheet actual/actual year
Cash Flow Statement S_ALR_87012271

13.2 INTERNAL REPORTING

Report Standard Report

Weekly, fortnight, monthly, quarter-year, S_ALR_87012186
half-yearly, yearly sales reports
Overdue items from customer statement S_ALR_87012168
Outstanding Payment to accounts payable S_ALR_87012084
statement
Ratio Analysis S_AHR_61018799

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14 INTEGRATION

14.1 Integration with Material Management (MM)

Find below the Process flow and Integration points between FI and MM

Postings are made to G/L accounts automatically in the case of Good Receipt and Invoice
Verification transactions relevant to Financial and Cost Accounting.

When entering the goods movement, the user does not have to enter a G/L account, SAP System
automatically finds the accounts to which postings are to be made based on the Material Type and
Category.

Accounting Entries posted through MM Process.

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Business Blue Print Confidential to Accely Page 55 of 59
 14.2 Integration with Sales and Distribution SD

The integration with SD happens through T Code- VKOA, a combination of particulars of customer
Account Assignment group, Material Account Assignment group and Account key in an access
sequence. The related GL accounts are assigned to Condition types (The condition type denotes the
discount offered on the net / gross price on sales), The Account assignment group (The customer
account assignment group denotes the type of customer, the material account assignment denotes
the type of material), and Account keys - ERL, ERS, ERF, MWS (The account keys denotes the
respective G/L accounts for the transactions involved in sales) map up the FI SD integration.

Annexure

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 Requirements
S.No. Requirements Description Mapped in SAP
Title
Monthly P&L based on product revenue Content creation will be on
Monthly P&L
1 for decision making of the content product level do we can get the
(product-wise)
purchasing ( Product wise P&L ) report.
Customer Aging reprts need to be SAP standard has given the option
Ageing Reports generate for the catagorized the to get the aging report for the
2
(Debtors) company's receivables for the track the debtors.
time of outstanting.
Cash Flow Cash flow statement should be generate SAP standard has given the option
3 to get the Cash Flow Statement
Statement for the tracking the liquidity of cash.
Plan and Actual available for all
Tracking Annual
Busniess need to be tracked on accounts / groups / business
4 Business
monthly/ yearly basis. which can be viewed and exported
(MTD/YTD)
to track business
Retained Earning Statement should be SAP standard has given the option
Statement of
5 Generated for the inflows and outflows to get the Statement of retained
retained earnings
of the business. earning.
Implementation This part will be handled by basis
of maker/checker team and will covered under
in all F&A Fields and Authorization should be authorization matrix
6 activities (To managed for the Users for control the
strengthen & activities.
demonstrate
Internal Control)
TDS and Service Tax should be SAP standard given the
TDS/S. Tax/PT
calculated automatically in the system, configuration for TDS and Service
7 returns to be
and reports should be generate for the Tax and we can get the reports for
automated
same both.
Need period 13 Period 13 should be there to adjustment This part will be covered under the
8 adjustment of the remaining transaction from the fiscal year variant, here 4 period
module in GL last periods. will be adjustment in a year.
This part will be covered with FSV
Financials as per
Financials should be configured as per (financial statement version). GL
9 revised Schedule
shedule VI grouping will be defined by
VI
Shotformats
Payments to be As per dicssion all the payments
Payment will be integrated through
10 integrated with will be saved in a file and we can
bank reconcilation process in SAP
Banks platform send it bank.
Ratio Analysis should be there for SAP standard has given the option
11 Ratio Analysis to get the report for Ratio analysis
analysis.
Reports with data for notes to
Data for notes to notes to be added on groups of accounts will be created for
12
accounts accounts disclosure. GL grouping will be
defined by Shotformats

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 Amortisation This will covered under the FI-MM
13 schedule of Integration part, with partial
Content contracts bookin of IR against GR
Data for PnL / W. Cap Projection -
PnL /W. Cap PnL and Working capital report is
14
projection tool available in SAP. Data from those
can be used for projection.
separates access This will be covered by basis team
15
for auditors
Bank SAP standard given the functionlity
16
reconciliation. for Bank Reconcilation
Income tax All the TAX reports are given in SAP
17 returns, Tax Audit
& ROC Filing
Secretarial
18 compliance e.g.
XBRL
Requirement All will be covered under the
19 from Staturtory standard taxation process of SAP
Authorities as per the country level.
Service Tax This part will be covered under the
Also Party Wise details required at a
20 CENVAT configuration part of Service Tax
single place
Reconciliation (Creation of Condition)
Pull data from SAP Standard given the option to
21 MIS/Excel/Other get and fill data in Excel format.
softwares
Distributor SAP Standard is given the
22 Consolidated functionality for get the reports.
monthly Invoicing
Reco between Will be maintaind in the condition
26AS and TDS of TDS
23
deducted by
operator,etc
Lower Deduction Will be maintained in the condition
24 Certificate of Taxation
management
Repository for Repository of balance sheet, PnL, Audit Will get the documents from
25 reports.
documents Report, Registrar of companies
SAP Standard given the separate
Detailed Budgeting for all line of functionality for Budgeting
26 Budget Numbers
business and departments

Email trigger to This part will be covered under the

vendors once ABAP if we will trigger the mail on
27
payment is any server other than SAP.
released

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 Downloadable SAP Standard given the way to
Invoice, Account download all the reports from SAP
statement and
28 Tax statement to
be generated in
SAP and available
in CMS portal.
Calculation of This part will be covered under FI-
Taxes based on SD inegration and will managed
MRP sales of apps with pricing procedure.
29 which is to be
mapped with
Retailers and
Distributors
Automatic pull in That should be cleared manually
of sales data because system can not identify
which will be wich advance is related to which
30 adjusted with sales.
advances against
various
distributors
Promoter cost to Promoters should be treated as
31 be bifurcated employee for this.
areawise

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