Window section

The following elements of the spreadsheet window can be made visible or invisible: column and
row headers, horizontal and vertical scroll bars, sheet tabs, and, if an outline has been defined,
outline symbols.
If the Sheet tabs option is not selected, you can only switch between the sheets by using the
Navigator.
Note that there is a slider between the horizontal scrollbar and the sheet tabs that may be set to
one end.

Figure 326: Window options

Calculate options
Use the LibreOffice Calc Calculate page to define the calculation settings for spreadsheets.

Figure 327: Calc calculation options

Chapter 14 Setting up and Customizing Calc 361

Iterative references section
Iterative references are formulas that are continuously repeated until the problem is solved. In this
section you can choose the number of approximation steps carried out during iterative calculations
and the degree of precision of the answer.

Iterations
Select this option to enable iterations. If this options is not selected, an iterative reference
causes an error message.

Steps
Sets the maximum number of iteration steps.

Minimum Change
Specifies the difference between two consecutive iteration step results. If the result of the
iteration is lower than the minimum change value, then the iteration will stop.

Date section
Select the start date for the internal conversion from days to numbers.
12/30/1899 (default) Sets December 30, 1899 as day zero. In calculations, January 1, 1900 is
used as day one.
01/01/1900 (StarCalc 1.0) Sets January 1, 1900 as day zero. Use this setting for StarCalc 1.0
spreadsheets containing date entries.
01/01/1904 Sets January 1, 1904 as day zero. Use this setting for spreadsheets that are
imported from foreign formats.

Other options
Specify a variety of options relevant to spreadsheet calculation.
Case sensitive
Specifies whether to distinguish between upper and lower case in texts when comparing cell
contents. For example: type 'Test' in cell A1; and 'test' in B1. Then type the formula "=A1=B1" in
cell C1. If the Case sensitive option is checked, FALSE will appear in the cell; if the analysis
was case insensitive, TRUE will appear in the cell. This option is not applied to the EXACT text
function, which is always case-sensitive.
Decimal places
Limits the number of decimals to be displayed for numbers with the general number format.
This overrides the setting applied in Format > Cells > Numbers > Number > General. This
setting refers to how numbers are displayed. When decimal places are limited, calculations are
not affected because of rounding.
Precision as shown
The value entered into this field defines the precision used to perform calculations. All numbers
will be rounded to the desired decimal places. Numbers will be displayed according to the
previous setting but calculations will be less precise because rounded numbers are used in the
calculations.
Search criteria = and <> must apply to whole cells
The default search method in Calc is to search for any instance of the target regardless of the
position of the target within a word. For example, when searching for day, Calc will match
Friday, Sunday, and days. Select this option to search an exact occurence of the target. Wild
card symbols can be used to expand the search to match the default condition. That is,
searching for *day* will match Friday, Sunday, and days.

Chapter 14 Setting up and Customizing Calc 362

Enable regular expressions in formulas
Specifies that regular expressions (an extended set of wild cards) are enabled when searching
and also for character string comparisons. This relates to the database functions, and to
VLOOKUP, HLOOKUP and SEARCH.
Automatically find column and row labels
Calc will name the range of data, under a column heading or to the right of a row heading,
using the text in those headings.
Example: Cell E5 contains the text Europe. Below, in cell E6, is the value 100 and in cell E7 the
value 200. If the Automatically find column and row labels option is selected, you can write
the following formula in cell A1: =SUM(Europe).

When calculations involve a range that includes an empty cell, take note of the
setting for Display Zero values in the LibreOffice Calc > View options. If this
Caution option is not selected, a value of zero will display as an empty cell. Empty cells and
the value zero are treated differently by many functions. For example, Count would
not include an empty cell as an item to be counted. The average of eight cells, one
of which contains the value zero, is not the same as the average of seven cells (an
empty cell is not included in determining the average).

Formula options
Use the LibreOffice Calc Formula options page to specify whether to use Calc or Excel syntax,
as well as choosing which separators you prefer to use in formulas. The separators choices
override the defaults in Calc and Excel syntax.

Figure 328: Formula options

Chapter 14 Setting up and Customizing Calc 363

Formula options
Formula syntax
Syntax is the format in which formulas are written. Choose the syntax most appropriate for your
work. If you regularly open or save to Microsoft Excel formats, you may wish to use one of the
Excel syntaxes.
To illustrate the differences between syntaxes, assume a spreadsheet contains two sheets. The
cell C4 can be referenced in three ways:
Calc A1 =$Sheet2.C4 the default syntax for Calc.
Excel A1 =Sheet2!C4 the default of Microsoft Excel.
Excel R1C1 =Sheet2!R[3]C[2] tthe relative row and column addressing used in Excel.

Use English function names

The default names for functions in Calc are those for the user's locale. For English users, the
localized names are the same as the English names. When the language set by locale is not
English, you may wish to express functions in English; if so, select this option to change
formula input and display, function wizard, and formula tips.

Detailed calculation settings

Most users will not need to change the default setting. For custom settings, select Custom and
click Details to choose reference syntax and whether to treat empty strings as zero.

Separators
Separators are used in functions to distinguish points in the range used in the function: the
symbols used between elements. Enter the separator character to be used for functions, row
arrays, and column arrays. For example, a comma can be used as a separator in functions and
instead of writing =SUM(A1;B1;C1) the function would be expressed as =SUM(A1,B1,C1).

Sort Lists
Sort lists are used for more than sorting, for example filling a series of cells during data entry. They
are lists that are sorted in a particular order but not alphabetically or numerically; for example, days
of the week. In addition to the supplied lists, you can define and edit your own lists, as described in
Defining a fill series in Chapter 2, Entering, Editing, and Formatting Data.

Figure 329: Defining sorting lists in Calc

Chapter 14 Setting up and Customizing Calc 364

Change options
In the Options dialog, choose LibreOffice Calc > Changes.

Figure 330: Calc options for highlighting changes

On this page you can specify options for highlighting recorded changes in spreadsheets. You can
assign specific colors for insertions, deletions, and other changes, or you can let Calc assign colors
based on the author of the change; in the latter case, one color will apply to all changes made by
that author.
The selections made here are applied when change recording is enabled under File > Changes >
Record.

Compatibility options
In the Options dialog, choose LibreOffice Calc > Compatibility. This page provides a quick way
to switch between LibreOffices default key bindings and OpenOffice.orgs legacy default key
bindings for Calc. Most of the defaults are identical, but there are some differences.

Figure 331: Compatibility options for Calc key bindings

The actions associated with the two key binding choices are shown in Table .

Chapter 14 Setting up and Customizing Calc 365

Table 26: Key bindings
Key Binding Default OpenOffice.org legacy
Backspace Opens Delete Contents dialog Immediately deletes contents
Delete Immediately deletes contents Opens Delete Contents dialog
Control+D Fills cell content down within Opens the Selection List dialog
(Command+D on Mac) selection
Alt+DownArrow select header of range Increases row height
(Option+DownArrow on Mac) no action in empty cell

Grid options
The Grid page defines the grid settings for spreadsheets. Using a grid helps you determine the
exact position of any charts or other objects you may add to a spreadsheet. You can also set this
grid in line with the snap grid.
If you have activated the snap grid but wish to move or create individual objects without snap
positions, you can press the Ctrl key to deactivate the snap grid for as long as needed.
In the Options dialog, choose LibreOffice Calc > Grid.

Grid section
Snap to grid activates the snap function.
Visible grid displays grid points on the screen. These points are not printed.

Resolution section
Here you can set the unit of distance for the spacing between horizontal and vertical grid points
and subdivisions (intermediate points) of the grid.
Synchronize axes changes the current grid settings symmetrically.

Figure 332: Calc grid options

Print options
In the Options dialog, choose LibreOffice Calc > Print. See Chapter 6, Printing, Exporting, and E-
mailing, for more about the options on this page.

Chapter 14 Setting up and Customizing Calc 366

Default colors for charts
Use Tools > Options > Charts > Default Colors to change the default colors used for charts or to
add new data series to the list provided.

Figure 333: Defining chart colors

To change the default color for a data series, select it in the left-hand column and then click on the
required color in the color table.
To add another data series, click Add, then select the new series and click on the required color.
To add new colors to the color table, see Color options on page 349.

AutoCorrect functions
Some people find some or all of the items in LibreOffices AutoCorrect function annoying because
they change what you type when you do not want it changed. Many people find some of the
AutoCorrect functions quite helpful; if you do, then select the relevant options. But if you find
unexplained changes appearing in your document, this is a good place to look to find the cause.
To open the AutoCorrect dialog, click Tools > AutoCorrect Options. You need to have a
document open for this menu item to appear.
In Calc, this dialog has four tabs, as shown in Figure 334. Options are described in the Help; many
will be familiar to users of other office suites.

Chapter 14 Setting up and Customizing Calc 367

 Figure 334: The AutoCorrect dialog in Calc

Customizing the user interface

Menu font
If you want to change the menu font from that supplied by LibreOffice to the system font for your
operating system, do this:
1) Choose Tools > Options > LibreOffice > View.
2) Check Use system font for user interface and click OK.

Menu content
In addition to changing the menu font, you can add and rearrange items on the menu bar, add
items to menus, and make other changes.
To customize menus:
1) Choose Tools > Customize. On the Customize dialog, go to the Menus page (Figure 335).

Figure 335: Customize menus

Chapter 14 Setting up and Customizing Calc 368

 2) In the Save In drop-down list (h), choose whether to save this changed menu for Calc or
for a selected document.
3) In the section LibreOffice Calc Menus, select from the Menu drop-down list (b) the menu
that you want to customize. The list includes all the main menus as well as sub-menus,
which are menus that are contained under another menu. For example, in addition to File,
Edit, View, and so on, there is File | Send and File |Templates. The commands available for
the selected menu are shown in the central part of the dialog.
4) To customize the selected menu, click on the Menu (c) or Modify (f) buttons. You can also
add commands to a menu by clicking on the Add button (e). These actions are described in
the following sections.
5) Use the up and down arrows (g) next to the Entries list (d) to move the selected menu item
to a different position.
6) When you have finished making all your changes, click OK (not shown in picture) to save
them.

Creating a new menu

In the Menus page of the Customize dialog, click New (b) to display the dialog shown in Figure
336.
1) Type a name for your new menu in the Menu name box.
2) Use the up and down arrow buttons to move the new menu into the required position in the
list of menu items. Click OK to save and return to the Customize dialog.
The new menu now appears on the list of menus in the Customize dialog. (It will appear on the
menu bar itself after you save your customizations.)
After creating a new menu, you need to add some commands to it, as described in Adding a
command to a menu on page 370.

Figure 336: Adding a new menu

Modifying existing menus

To modify an existing menu, select it in the Menu list and click the Menu button (c) to drop down a
list of modifications: Move, Rename, Delete. Not all of these modifications can be applied to all the
entries in the Menu list. For example, Rename and Delete are not available for the supplied
menus.

Chapter 14 Setting up and Customizing Calc 369

To move a menu (such as File), choose Menu > Move. A dialog similar to the one shown in Figure
336 (but without the Menu name box) opens. Use the up and down arrow buttons to move the
menu into the required position.
To move submenus (such as File | Send), select the main menu (File) in the Menu list and then, in
the Menu Content section of the dialog, select the submenu (Send) in the Entries list and use the
arrow keys to move it up or down in the sequence. Submenus are easily identified in the Entries list
by a small black triangle on the right hand side of the name.

Adding a command to a menu

You can add commands to the supplied menus and to menus you have created. On the Customize
dialog, select the menu in the Menu list and click the Add button in the Menu Content section of
the dialog.

Figure 337: Adding a command to a menu

On the Add Commands dialog, select a category and then the command, and click Add. The
dialog remains open, so you can select several commands. When you have finished adding
commands, click Close. Back on the Customize dialog, you can use the up and down arrow
buttons to arrange the commands in your preferred sequence.

Modifying menu entries

In addition to changing the sequence of entries on a menu or submenu, you can add submenus,
rename or delete the entries, and add group separators.
To begin, select the menu or submenu in the Menu list near the top of the Customize page, then
select the entry in the Entries list under Menu Content. Click the Modify button and choose the
required action from the drop-down list of actions.
Most of the actions should be self-explanatory. Begin a group adds a separator line after the
highlighted entry.

Chapter 14 Setting up and Customizing Calc 370

Creating an accelerator
You can allocate a letter in a custom menus name to be used as a keyboard shortcut. (That letter
will become underlined.) When you press Alt+ that letter, that menu or command will be invoked.
Existing submenus can also be edited to change the letter which is used to select them using the
keyboard when the menu is open.
To create an accelerator:
1) Select a menu item from Menu or Entry from the Menu Content.
2) Click the Menu button if Menu was selected or the Modify button if an Entry was selected.
3) Select Rename.
4) Add a tilde (~) in front of the letter to use as an accelerator. For example, if you had created
a new menu named Art, you would do this:
a) Select Art from Menu.
b) Select Menu and then Rename.
c) Insert a tilde before the letter A in Art.
d) Click OK to close the Rename and Customize dialogs.
The A in the menu item Art is now underlined. Press Alt+A and the Art menu will open.

When assigning an accelerator, be careful not to use a letter that is already assigned
Caution
to a menu or command associated with a menu item. The same letter-key
combinations can be used for commands associated with different menu items but
not for those associated with the same menu or menu item.

Toolbars
You can customize toolbars in several ways, including choosing which icons are visible and locking
the position of a docked toolbar, as described in Chapter 1, Introducing LibreOffice, of the Getting
Started guide. This section describes how to create new toolbars and add other icons (commands)
to the list of those available on a toolbar.
To get to the toolbar customization dialog, do any of the following:
On the toolbar, click the arrow at the end of the toolbar and choose Customize Toolbar.
Choose View > Toolbars > Customize from the menu bar.
Choose Tools > Customize from the menu bar and pick the Toolbars page (Figure 338).
To customize a toolbar:
1) In the Save In drop-down list, choose whether to save this changed toolbar for Calc or for a
selected document.
2) In the section LibreOffice Calc Toolbars, select from the Toolbar drop-down list the
toolbar that you want to customize.
3) You can create a new toolbar by clicking on the New button, or customize existing toolbars
by clicking on the Toolbar or Modify buttons, and add commands to a toolbar by clicking
on the Add button. These actions are described below.
4) When you have finished making all your changes, click OK to save them.

Chapter 14 Setting up and Customizing Calc 371

 Figure 338: The Toolbars page of the Customize dialog

Creating a new toolbar

To create a new toolbar:
1) Choose Tools > Customize > Toolbars from the menu bar.
2) Click New. On the Name dialog, type the new toolbar's name and choose from the Save In
drop-down list where to save this new toolbar: for Calc or for a selected document.
The new toolbar now appears on the list of toolbars in the Customize dialog. After creating a new
toolbar, you need to add some commands to it, as described below.

Adding a command to a toolbar

If the list of available buttons for a toolbar does not include all the commands you want on that
toolbar, you can add commands. When you create a new toolbar, you need to add commands to it.
1) On the Toolbars page of the Customize dialog, select the toolbar in the Toolbar list and click
the Add button in the Toolbar Content section of the dialog.

Chapter 14 Setting up and Customizing Calc 372

 2) The Add Commands dialog is the same as for adding commands to menus (Figure 337).
Select a category and then the command, and click Add. The dialog remains open, so you
can select several commands. When you have finished adding commands, click Close. If
you insert an item which does not have an associated icon, the toolbar will display the full
name of the item: the next section describes how to choose an icon for a toolbar command.
3) Back on the Customize dialog, you can use the up and down arrow buttons to arrange the
commands in your preferred sequence.
4) When you are done making changes, click OK to save.

Choosing icons for toolbar commands

Toolbar buttons usually have icons, not words, on them, but not all of the commands have
associated icons.
To choose an icon for a command, select the command and click Modify > Change icon. On the
Change Icon dialog (Figure 339), scroll through the available icons, select one, and click OK to
assign it to the command.

Figure 339: Change Icon dialog

To use a custom icon, create it in a graphics program and import it into LibreOffice by clicking the
Import button on the Change Icon dialog. Custom icons must be 16 x 16 or 26 x 26 pixels in size
and cannot contain more than 256 colors.

Keyboard shortcuts
In addition to using the built-in keyboard shortcuts (listed in Appendix A), you can define your own.
You can assign shortcuts to standard LibreOffice functions or your own macros and save them for
use with the entire LibreOffice suite or only for Calc.

Be careful when reassigning your operating systems or LibreOffices predefined

Caution shortcut keys. Many key assignments are universally understood shortcuts, such as
F1 for Help, and are always expected to provide certain results. Although you can
easily reset the shortcut key assignments to the LibreOffice defaults, changing some
common shortcut keys can cause confusion, frustration and possible data loss or
corruption, especially if other users share your computer.

Chapter 14 Setting up and Customizing Calc 373

 Shortcut keys that are grayed out in the listing on the Customize dialog, such as F1
Note and F10, are not available for reassignment.

To adapt shortcut keys to your needs, use the Customize dialog, as described below.
1) Select Tools > Customize > Keyboard. The Keyboard page of the Customize dialog
opens.
2) To have the shortcut key assignment available only with Calc, select Calc in the upper right
corner of the page; otherwise select LibreOffice to make it available to every component.
3) Next select the required function from the Category and Function lists.
4) Now select the desired shortcut keys in the Shortcut keys list and click the Modify button at
the upper right.
5) Click OK to accept the change. Now the chosen shortcut keys will execute the function
chosen in step 3 above whenever they are pressed.

All existing shortcut keys for the currently selected Function are listed in the Keys
selection box. If the Keys list is empty, it indicates that the chosen key combination is
Note free for use. If it were not, and you wanted to reassign a shortcut key combination
that is already in use, you must first delete the existing key.

Example: Assigning styles to shortcut keys

You can configure shortcut keys to quickly assign styles in your document.
1) On the Keyboard page of the Customize dialog, choose the shortcut keys you want to
assign a style to. In this example, we have chosen Ctrl+3.
2) In the Functions section at the bottom of the dialog, scroll down in the Category list to
Styles. Click the + sign to expand the list of styles.
3) Choose the category of style. (This example uses a cell style, but you can also choose
page styles.) The Function list now displays the names of the available styles for the
selected category. The example shows LibreOffices predefined cell styles.
4) To assign Ctrl+3 to be the shortcut key combination for the Heading style, select Heading in
the Function list, and then click Modify. Ctrl+3 now appears in the Keys list on the right,
and Heading appears next to Ctrl+3 in the Shortcut keys box at the top.
5) Make any other required changes, and then click OK to save these settings and close the
dialog.

Saving changes to a file

Changes to the shortcut key assignments can be saved in a keyboard configuration file for use at a
later time, thus permitting you to create and apply different configurations as the need arises. To
save keyboard shortcuts to a file:
1) After making your keyboard shortcut assignments, click the Save button on the Customize
dialog.
2) In the Save Keyboard Configuration dialog, select All files from the Save as Type list.
3) Next enter a name for the keyboard configuration file in the File name box, or select an
existing file from the list. If you need to, browse to find a file from another location.
4) Click Save. A confirmation dialog appears if you are about to overwrite an existing file,
otherwise there will be no feedback and the file will be saved.

Chapter 14 Setting up and Customizing Calc 374

 Figure 340: Assigning a cell style to a key combination

Loading a saved keyboard configuration

To load a saved keyboard configuration file and replace your existing configuration, click the Load
button near the bottom right of the Customize dialog, and then select the configuration file from the
Load Keyboard Configuration dialog.

Resetting the shortcut keys

To reset all of the keyboard shortcuts to their default values, click the Reset button near the bottom
right of the Customize dialog. Use this feature with care as no confirmation dialog will be displayed;
the defaults will be set without any further notice or user input.

Running macros from key combinations

You can also define shortcut key combinations that will run macros. These shortcut keys are strictly
user-defined; none are built in. For more information on macros, see Chapter 12, Calc Macros.

Adding functionality with extensions

An extension is a package that can be installed into LibreOffice to add new functionality.
Although individual extensions can be found in different places, the official LibreOffice extension
repository is at http://extensions.libreoffice.org/. Some extensions are free of charge; others are
available for a fee. Check the descriptions to see what licenses and fees apply to the ones that
interest you.

Chapter 14 Setting up and Customizing Calc 375

Installing extensions
To install an extension that is listed in the repository, follow these steps:
1) In LibreOffice, select Tools > Extension Manager from the menu bar. In the Extension
Manager dialog, click the Get more extensions online link.
2) A browser window will open. Find the extension you want and click the Get [extension
name] link.
3) Depending on your operating system and browser settings, you may be able to select
Open with LibreOffice from the download options and install the extenstion automatically.
4) If the extension is downloaded and saved, return to the Extension Manager dialog and click
Add. Find and select the extension you want to install and click Open. The extension
begins installing. You may be asked to accept a license agreement.
5) When the installation is complete, the extension is listed in the Extension Manager dialog.
To install an extension that is not listed in the repository, download the extension, then continue
with step 3 above.

To install a shared extension, you need write access to the LibreOffice installation
Note directory.

Figure 341: The Extension Manager dialog

Chapter 14 Setting up and Customizing Calc 376

Appendix A
Keyboard Shortcuts
Introduction
You can use Calc without a pointing device such as a mouse or trackball, by using its built-in
keyboard shortcuts.
LibreOffice has a general set of keyboard shortcuts, available in all components, and a component-
specific set directly related to the work of that component.
For help with LibreOffices keyboard shortcuts or using LibreOffice with a keyboard only, search the
Help supplied with LibreOffice (also available online at http://help.libreoffice.org) using the
shortcut or accessibility keywords.
In addition to using the built-in keyboard shortcuts listed in this Appendix, you can define your own.
See Chapter 14, Setting Up and Customizing Calc, for instructions.
Formatting and editing shortcuts are described in Chapter 2, Entering, Editing, and Formatting
Data.

Note for Mac users

Some keystrokes and menu items are different on a Mac from those used in Windows and Linux.
The table below gives some common substitutions for the instructions in this chapter. For a more
detailed list, see the application Help.

Windows or Linux Mac equivalent Effect

Tools > Options menu LibreOffice > Preferences Access setup options
selection
Right-click Control+click Opens a context menu
Ctrl (Control) (Command) Used with other keys
F5 Shift++F5 Opens the Navigator
F11 +T Opens the Styles and Formatting window

Navigation and selection shortcuts

Table 27: Spreadsheet navigation shortcuts
Shortcut Keys Effect
Ctrl+Home Moves the cursor to the first cell in the sheet (cell A1).
Ctrl+End Moves the cursor to the last cell on the sheet that contains data.
Home Moves the cursor to the first cell of the current row.
End Moves the cursor to the last cell of the current row in a column
containing data.
Ctrl+Left Arrow Moves the cursor to the left edge of the current data range. If the
column to the left of the cell that contains the cursor is empty, the cursor
moves to the next column to the left that contains data.
Ctrl+Right Arrow Moves the cursor to the right edge of the current data range. If the
column to the right of the cell that contains the cursor is empty, the
cursor moves to the next column to the right that contains data.

Appendix A Keyboard Shortcuts 378

 Shortcut Keys Effect
Ctrl+Up Arrow Moves the cursor to the top edge of the current data range. If the row
above the cell that contains the cursor is empty, the cursor moves up to
the next row that contains data.
Ctrl+Down Arrow Moves the cursor to the bottom edge of the current data range. If the
row below the cell that contains the cursor is empty, the cursor moves
down to the next row that contains data.
Ctrl+Shift+Arrow Selects all cells containing data from the current cell to the end of the
continuous range of data cells, in the direction of the arrow pressed. If
used to select rows and columns together, a rectangular cell range is
selected.
Ctrl+Page Up Moves one sheet to the left. In the page preview it moves to the
previous print page.
Ctrl+Page Down Moves one sheet to the right. In the page preview it moves to the next
print page.
Page Up Moves the viewable rows up one screen.
Page Down Moves the viewable rows down one screen.
Alt+Page Up Moves the viewable columns one screen to the left.
Alt+Page Down Moves the viewable columns one screen to the right.
Shift+Ctrl+Page Up Adds the previous sheet to the current selection of sheets. If all the
sheets in a spreadsheet are selected, this combination only selects the
previous sheet. Makes the previous sheet the current sheet.
Shift+Ctrl+Page Down Adds the next sheet to the current selection of sheets. If all the sheets in
a spreadsheet are selected, this combination only selects the next
sheet. Makes the next sheet the current sheet.
Ctrl+* Selects the data range that contains the cursor. A range is a contiguous
cell range that contains data and is bounded by empty rows and
columns. The * key is the multiplication sign on the numeric key pad.
Ctrl+/ Selects the matrix formula range that contains the cursor. The / key is
the division sign on the numeric key pad.
Enter in a selected By default, moves the cursor down one cell in a selected range. To
range specify the direction that the cursor moves, choose Tools > Options >
LibreOffice Calc > General.

Appendix A Keyboard Shortcuts 379

Function key shortcuts
Table 28: Function key shortcuts
Shortcut Keys Effect
F1 Displays the LibreOffice help browser. When the help browser is already
open F1 jumps to the main help page.
Shift+F1 Displays context help.
Ctrl+F1 Displays the comment that is attached to the current cell.
F2 Switches to Edit mode and places the cursor at the end of the contents
of the current cell. If the cursor is in an input box in a dialog that has a
minimize button, the dialog is hidden and the input box remains visible.
Press F2 again to show the whole dialog.
Ctrl+F2 Opens the Function Wizard.
Shift+Ctrl+F2 Moves the cursor to the input line where you can enter a formula for the
current cell.
Ctrl+F3 Opens the Manage Names dialog.
Shift+F3 Switches between Upper Initials, UPPER and lower cases modes.
F4 Shows or hides the Database Sources pane.
Shift+F4 Rearranges the relative or absolute references (for example, A1, $A$1,
$A1, A$1) in the input field.
F5 Shows or hides the Navigator.
Shift+F5 Traces dependents.
Shift+Ctrl+F5 Moves the cursor to the Name box.
F7 Checks spelling in the current sheet.
Ctrl+F7 Opens the Thesaurus if the current cell contains text.
Shift+F7 Traces precedents.
F8 Switches between the standard and extended selection modes. In this
mode, you can use the arrow keys to extend the selection. You can also
click in another cell to extend the selection.
Shift+F8 Switches between the standard and add selection modes. In this mode,
you can easily add individual cells to a range.
Ctrl+F8 Highlights cells containing numeric values (not text) blue, and formulas
(text or number) green, or stop this highlight.
F9 Recalculates all of the formulas in the sheet.
Ctrl+F9 Updates the selected chart.
F11 Opens the Styles and Formatting window where you can apply a
(Command+T on Mac) formatting style to the contents of the cell or to the current sheet.
F12 Groups the selected data range.
Ctrl+F12 Ungroups the selected data range.

Appendix A Keyboard Shortcuts 380