e-Tutorial

Download Form 16

Copyright 2012 Income Tax Department 1

 Brief Steps for Downloading of Form 16
Please check statement status under Statement /Payment Tab before raising the request for Form
16. Request for Downloading Form 16 can only be Submitted when Statement Status is either
Statement Processed with Default or Statement Processed with out Default
Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token
Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and
Form Type displayed. Enter CIN/ PAN details pertaining to the Financial Year, Quarter and Form Type
displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy
/paste the data
After providing correct KYC details, an authentication code will be generated, which is valid for same
calendar day for same Financial Year, Form Type and Quarter
On successful submission of the request, a unique Request number will be generated
The Form 16 will be available in Requested Download, Deductor can search for Form 16 by using:
a) Request Number b) Date c) View All.
Details of Request Status:
a) Submitted: Successful submission, Request in processing
b) Available: Form 16 available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: a) Request submitted in Bulk but statement doesnt have the minimum 11
PAN number in it
b) All PAN no. mentioned in the statement are Invalid

2
Copyright 2012 Income Tax Department
Important Information on Form 16
Form 16 is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments &
the TDS Payments deposited with the Income Tax Dept
Form 16 downloaded ONLY from TRACES are considered as valid TDS certificates, as per CBDT
circular 04/2013 dated 17th April2013
Form 16 is generated only for valid PAN. In case of invalid PAN or if the PAN is not
reported in TDS statement, Form 16 will not be generated
TDS certificates downloaded from TRACES are non-editable
Form 16 can be downloaded from F.Y 2007-08 onwards for the statement processed by
TRACES
Deductor can download Form 16 by using HTTP Download or Download manager
accordingly once it is available
Downloaded file will be in ZIP format. Please do not Extract the File
Deductor need to convert the downloaded Form 16 zip file into PDF by using latest version
of PDF convertor utility available on TRACES
Authorized person of Deductor is required to Sign Form16 manually or by Using DSC
DSC can be placed on Form 16 using PDF Generation utility while converting Form 16 Zip
file into PDF
Ensure that you have filed Form 24Q for Quarter 4 with Annexure II. It is mandatory to file
Annexure II giving actual particulars for the entire financial year, as Form 16 is generated on
the basis of information provided in Annexure II
Password to open Form 16 is TAN number in Capital letters i.e. ABCD12345E
Copyright 2012 Income Tax Department 3
Login to TRACES

Click on help ion For more details

next to each field on any screen,
for more details click on Help icon

Enter userid
and password

Enter TAN

Enter the text as

displayed in
Verification Code

Copyright 2012 Income Tax Department 4

Welcome Page

Landing page will

be displayed

Copyright 2012 Income Tax Department 5

Select Form 16 under Downloads Tab

Under Downloads, click

on Form 16 to place
download request
Under Downloads,
click on Form 16 to
place download
request

Copyright 2012 Income Tax Department 6

 Enter Search Criteria: Search PAN

For individual PANs, select

Financial Year for which
Form 16 is required and
Valid PANs will be added to the enter PAN and click on Add
list. Select a PAN and click on
Remove to remove it from the
list.
Click on Go
to proceed
further.
Validation screen will be presented on click of Go
PAN must be present in PAN database and also in the latest Form 24Q statements of Q4 in
Annexure-1 & Annexure-2
Form Type field is used to populate validation screen on next step
Copyright 2012 Income Tax Department 7
Enter Search Criteria: Bulk PAN Download

For downloading Form 16

for all PANs , select
Financial Year and click
on Go

Validation screen will be presented on click of Go

PAN must be present in PAN database and also in the latest Form 24Q statements of Q4 in
annexure-1 & annexure-2

Copyright 2012 Income Tax Department 8

Authorized Person Details to be printed on Form 16

This information will be printed

on Form 16 for each PAN. Details
will be populated from your
profile information in TRACES

Click on Submit to Click on Cancel and

submit download go to Profile section
request for Form 16 to update details

Copyright 2012 Income Tax Department 9

 Digital Signature supported KYC Validation contd. (Step 1)

Digital Signature Support KYC validation screen will appear only if Digital Signature is registered.
Deductor can register/re register their Digital Signature in Profile. Please refer Digital Signature
Certificate Registration e-Tutorial for more information.
Normal KYC Validation (without Digital Signature) User can opt a normal KYC validation
separately for each functionality without digital signature.

Copyright 2012 Income Tax Department

10
Digital Signature supported KYC Validation contd. (Step 2 & 3)

Copyright 2012 Income Tax Department 11

Copyright 2012 Income Tax Department 12
Copyright 2012 Income Tax Department 13
Authentication Code will not appear on the screen in case DSC Supported KYC
In one session this manual KYC page ( On the basis of input selected by the user ) will be displayed only once

Copyright 2012 Income Tax Department 14

Token Number Details (Contd.) Tick in check box for nil
challan or book adjustment

Government deductor not

having BIN details tick
here and need not provide
BSR code and challan serial
number
Click on the Guide to
select suitable challan
Enter CIN details for a
option
challan used in the
statement

CD Record number is not

mandatory. This column is
required to be filled only
when same challan is
mentioned more than once in
Tick here if you do statement.
not have any valid
PAN corresponding to
above challan details

Click on the Guide to

select suitable PAN
amount combination

Please enter TDS

deposited amount for
respective PANs
15
Copyright 2012 Income Tax Department 16
KYC Validation

Enter Authentication
Code
if the validation is done
earlier and you have the
Authentication Code

Enter Token Number of only

Regular (Original) Statement
Manually
corresponding to the
Financial Year, Quarter and
Form Type displayed above

Copyright 2012 Income Tax Department 17

Token Number Details (Contd.) Tick in check box for Nil
challan or book adjustment

Government deductor not

having BIN details tick
here and need not provide
BSR code and challan serial
number
Click on the Guide to
select suitable challan
Enter CIN details for a
option
challan used in the
statement

CD Record number is not

mandatory. This column is
required to be filled only
when same challan is
mentioned more than
Tick here if you do
once in statement.
not have any valid
PAN corresponding to
above challan details

Click on the Guide to

select suitable PAN
amount combination

PANs entered must be

those for which
payment has been

Copyright 2012 Income Tax Department 18

 Notes for Validation Screen:
Authentication code is generated after KYC information details validation, which remains valid
for the same calendar day for same form type, financial year and quarter

Token Number must be of the regular statement of the FY, Quarter and Form Type displayed on
the screen

CIN/BIN details must be entered for the challan/book entry mentioned in the statement
corresponding to the FY, Quarter and Form Type mentioned above

Government deductor can enter only Date of Deposit and Transfer Voucher amount mentioned
in the relevant Statement

Amount should be entered in two decimal places (e.g., 1234.56)

Only Valid PAN(s) reported in the TDS/TCS statement corresponding to the CIN/BIN details in
Part1 must be entered in Part 2 of the KYC. Guide available on the screen can be referred for
valid combinations.

Maximum of 3 distinct valid PANs and corresponding amount must be entered

If there are less than three such combinations in the challan, user must enter all (either two or
one)

CD Record no. is mandatory only in case of challan is mentioned more than once in the
statement Copyright 2012 Income Tax Department 19
Authentication Code Screen

Authentication Code
will be available here

Copyright 2012 Income Tax Department 20

Request Number Screen

Request Number
will be available
here

Copyright 2012 Income Tax Department 21

 In order to check Request Status Click on Requested Downloads

Click on Requested Downloads

under Downloads

File will be available in Requested Downloads

Copyright 2012 Income Tax Department 22

Check the Status of Request submitted

Enter Request
Enter Request NumberNumber (Search
(Search 1) or Request Date
Option
Option 1) (Search
or RequestOption
Date2 or option 3
(Search Option 2 or option 3the download
view all to view In case of Submitted status
view all to view request
the please wait for 24 48 hrs.
download request

24Q Bulk Form 16 Available

In case of Submitted status

please wait for 24 48 hrs.

Click on a row to select it

In case of Submitted status

please wait for 24 48 hrs.

Copyright 2012 Income Tax Department 23

 Click to Download File

Click on the buttons to

download file

HTTP Download is useful to download small files. It will directly download file for the
user
Download Manager is useful to download large files and where internet bandwidth
is slow.

Copyright 2012 Income Tax Department 24

 Step to Download Traces PDF
Converter V 1.4L Light Version

All content in this e-tutorial are purely for information purpose. All names may be trademarks of their respective owners.

Copyright 2012 Income Tax Department 25

Downloading PDF Utility Conversion (contd.)

Click here to download TRACES

PDF Generation Utility V 1.4L

Copyright 2012 Income Tax Department 26

Downloading PDF Utility Conversion (contd.)

For more
details on any
screen, click on
Help icon

Enter the text as

displayed in
Click on Verification Code
Submit

Copyright 2012 Income Tax Department 27

Downloading PDF Utility Conversion (contd.)

Click on the appropriate utility

for downloading

Copyright 2012 Income Tax Department 28

Downloading Traces PDF Converter V1.4L Light Version
Extract TRACES-PDF-CONVERTERV1.4L.zip file in a folder on your system

If WinZIP is not already installed on your system ,download it from

www.winzip.com and install it

After extraction you will have Run.bat file and TRACES-PDF-ConverterV1.4L.jar in

a same folder

To run this Utility, JAVA 8 update 45, JRE version 1.7 or above is required. Get the
same from www.java.com and install.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their
respective owners

Copyright 2012 Income Tax Department 29

Java Installation Steps Go to www.java.com

Click on Free Java

Download button

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their
respective owners

30
Java Installation Steps (contd.)

Click on Agree
and Start Free
Download

If you want to know how to

install Java, please click on
Installation Instructions link.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their
respective owners

31
Setting Java Path in Environment Variable

Copyright 2012 Income Tax Department 32

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 33

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 34

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 35

Setting Java Path in Environment Variable(contd.)

The screen may vary if Windows version is other than 7. Please look for Advanced System Settings
option in the screen if it is different then what is shown above
Copyright 2012 Income Tax Department 36
Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 37

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 38

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 39

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 40

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 41

Setting Java Path in Environment Variable(contd.)

Copyright 2012 Income Tax Department 42

Launching TRACES PDF Converter V1.3L

Select Run
File

Copyright 2012 Income Tax Department 43

Double Click Run.Bat file, which will launch User Interface

Select Form 16\16A

Zip Files, enter
Password as your
TAN and select
destination folder to
save PDF files.

Select digital certificate to

digitally sign the PDF files.
This is not Mandatory.

Certificate details will

be displayed here.

Click on Proceed to
continue with
generation of PDF files.

Copyright 2012 Income Tax Department 44

 PDF Files

Separate PDF files will be generated for each PAN and will be saved in the destination
folder selected by you
User can opt to manually sign Form 16 PDFs after printing them
For a given FY, TAN and PAN, there will be only one Form 16. In case of more than
one employer, a PAN holder can have those many Form 16s

Copyright 2012 Income Tax Department 45

 THANK YOU

Please Note:
1) For Feedback : You can share your feedback on [email protected]

2) For any Query : You can raise your concern on Request for Resolution as Online Grievance
on TRACES Website.

3) For any query related to website: You can raise your concern on below mentioned numbers
Toll Free Number - 1800103 0344
Land Line Number - 0120 4814600
Copyright 2012 Income Tax Department 46