BBP QUESTIONNAIRE FOR RSCL, CHENNAI

PAYROLL QUESTIONS

1. Briefly describe your Current Payroll System

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2. How is the implementation of payroll organized i.e. who is authorized to start/stop or correct
payroll, and when?
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3. What type of employees do you distinguish between with regard to payroll (salaried staff, salaried
workers, etc.)?
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4. For how many employees is payroll run at a time and how often?
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5. How many geographical locations are there where employees are stationed pay locations?

Geographic Locations: ______________________________

(Pay Scale changes _________________________________
According to locations) _________________________________
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6. Describe your pay structure.

7. What are the different types of wage type used in the company for salary processing?

List of Wage Types

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8. Which wage types is one time, which are monthly and which are yearly?

List of Wage Types Time Period

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9. What are the maximum and minimum limits of the different wage types, if any?

Wage Types Minimum Maximum

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10. Which wage types are taxable and which are not? For those wage type which are taxable, what is
procedure for calculation of tax?
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11. Are there any conditions for treating one wage type as taxable or not? If yes, please mention the
conditions under which one wage type becomes taxable?
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12. Please provide your companys Basic pay i.e. regular salary components details?
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13. How do you determine the amount of basic compensation, for example, dependent upon the pay
scale group and level, and upon other basic compensation components on a percentage basis
(indirect evaluation)?
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14. Please provide your companys allowances and deductions?

Allowances Deductions
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15. Please provide your companys additional payments?
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16. What is the Holiday Calendar for your company, please provide a list of it?
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17. Describe the daily shifts. Specify start and end times, planned working hours and breaks for each
of these daily shifts. How do public holidays affect these daily shifts?

Daily Shifts
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18. Which patterns do your shifts use? E.g. weekly or monthly or rotating
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19. Name your shifts.

Shift Name
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20. Do you have rules that change your daily shifts (for example, the last working day before a
holiday ends at noon)? Provide a list of such rules if any
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21. How do you handle situations affecting the day in general, e.g., an employee is at work on a day
off, no time data on a workday, vacation on a public holiday?
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22. Describe the different types of substitutions used in your company (such as a substitution for a
particular period of working time, or for a specific position or personnel number).
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23. Describe the different types of availability/on-call duties used in your company (such as on-call
for maintenance, on-call for emergencies).
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24. Describe the different types of attendances and absences used in your company (such as vacation,
sick, business meeting, CL, etc.)
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25. For each attendance and absence, identify the amount and unit of time that can taken. Do you
have attendances or absences of less than one day, one full day, or longer than one day (up to a
specified maximum)?
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26. There are various priorities for different attendances and absences. Therefore, you must set the
reaction for an overlap (for example if an employee gets sick on vacation). How do you handle an
overlap between attendances and absences?
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27. Which of the identified absences are unpaid?

Absences Unpaid
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28. Which of the identified absences are paid? How they paid?

Absences Paid
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29. How does your organization calculate/express absenteeism due to illness?

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30. Do you have a practice of compensating employees for entitlements (e.g., vacation, sick leave,
etc.)?
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31. How do you define overtime (e.g. daily, weekly, monthly, and annually, etc.)? Is approval
necessary?
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32. How do you calculate overtime hours?

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33. How are public holidays considered in the overtime calculations?

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34. How do you compensate these overtime hours? (For example, payment, compensatory time,
mixed forms of compensation)
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35. How is your time-related data (overtime, bonus for night time work,) entered into the payroll run
and how does it become time wage types?
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36. In your company, how extra payment for overtime beyond that specified by the collective
agreement represented?
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37. How are lump-sum payments for overtime represented in your company?
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38. Do You Want to Start SAP Payroll during the Year?

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39. Would you like to administer loans using Payroll? If yes, what loan types do you need?
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40. Which reduction rules, interest calculations do you apply if any?

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41. Which methods of payment allowed in your organization (bank pay, cash, etc.)?
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42. How are the payment details provided to the various banks?
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43. What is the start date and end date of the fiscal year in the organization?
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44. How is perk calculation done in the organization?

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45. How adjustment of salary is done in the organization for meeting statutory requirements?
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