Contract 12-194 Terms of Reference
Contract 12-194 Terms of Reference
Contract 12-194 Terms of Reference
The City of Guelph Engineering Services Division is seeking submissions from the pre-qualified
Engineering Consultants from contract # 12-161 to provide engineering services for three
separate consulting assignments:
Speedvale Avenue Reconstruction from Manhattan Court to Woolwich Street,
including a replacement of the bridge over the Speed River
Stevenson Street from Elizabeth Street to Eramosa Road, including a proposed
stormwater detention facility in Green Meadows Park
Niska Road improvements from Downey Road to the City limits, including a
replacement of the bridge over the Speed River.
The consultant(s) are to confirm and provide engineering services for (a) Municipal Class
Environmental Assessment (EA) for undertaking improvements to Speedvale Avenue Bridge
replacement, Green Meadows Park SWM Facility and Niska Road improvements and Bridge
replacement; (b) the design and construction of improvements identified through the EA; (c)
the design and construction of off-site road/intersection/watermain/sewermain improvements
such as identified in the scope of works, which are not part of the EA; and (d) providing
information to appropriate agencies and authorities, and obtaining all necessary reviews and
approvals for the project.
BACKGROUND
Stevenson Street
Stevenson Street from Elizabeth Street to Eramosa Road is a 4 lane arterial road with sidewalks
on both sides of the street. The underground infrastructure along Stevenson Street from
Elizabeth Street to Cassino Avenue includes 300mm or smaller sewers, a 100mm to 150mm
local distribution watermain and a 600mm transmission watermain. The transmission
watermain runs the length of this project, will not be replaced and MUST be protected during
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construction as it is the main water feed to the north end of the City. The underground
infrastructure from Cassino Avenue to Bennett Avenue includes a larger 1650mm storm sewer
and the same watermains and sanitary sewer as the Elizabeth Street to Cassino Avenue section.
The Bennett Avenue to Eramosa Avenue section includes a 975mm storm sewer and the same
watermains and sanitary sewer as the Elizabeth Street to Cassino Avenue section. The
distribution watermains range in size from 100mm to 250mm. City staff will model the local
distribution watermain to determine the proposed sizing and this information will be forwarded
to the consultant. The storm and sanitary sewer systems have several locations where the
existing pipes cut across private property and in some cases under privately owned dwellings.
The City will be interested in reviewing options for re-routing the pipe network around the
private property. The existing storm sewer from the intersection of Skov Crescent and Eramosa
Road extends under the mall at 297 Eramosa Road to Erin Avenue. The City would like to review
options for extending the storm sewer along Stevenson Street and Eramosa Road to the Skov
Crescent intersection to divert this flow around the private property. The other two addresses
where the sewers cross private property are 248 Stevenson Street and 111 Stevenson Street.
The existing conditions are shown on the drawings included in the details on the Citys Bids &
Tenders web page.
In 2011, the City completed a Stormwater Management Master Plan (Master Plan)
(http://www.guelph.ca/living.cfm?itemid=76969&smocid=2078) to develop a long-term plan
for the safe and effective management of stormwater runoff from urban areas while improving
the ecosystem health and ecological sustainability of the Eramosa and Speed Rivers and their
tributaries.
The Master Plan recommended a number of stormwater management projects that address
water quality, protection of the natural environment and areas of the City prone to frequent
flooding. Among the list of recommended projects, the Green Meadows Flood Protection
Facility was identified in the Citys Master Plan as a high priority project to deal with flooding
within the drainage area. The location of the proposed Green Meadows Facility is presented on
Drawing J3 (see Stormwater Management Master Plan).
The Green Meadows Flood Protection Facility is proposed to be located within the Green
Meadows Park on Stevenson Street south on Eramosa Road. In order to minimize upgrades to
existing downstream trunk storm sewers between Green Meadows Park and Grange Street,
peak flows would need to be attenuated by a new facility. In addition, without upstream flow
attenuation, further upgrades would be required downstream of Grange Street, which would
also do nothing to limit flows to flood-prone areas downstream. As such, the implementation of
a flood protection facility in Green Meadows Park is considered fundamental to the upgrade
strategy within the network. The preliminary concept design is presented in Drawing L12. (see
Stormwater Management Master Plan).
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The preliminary design involves placing a restrictor within the storm sewer system along
Stevenson Street, with an overflow to direct higher flows towards the proposed surface facility.
Controlled outflow from the facility would then combine with flow through the restrictor into
the existing trunk sewer downstream along Stevenson Street. Shallow storm sewer grades
along Stevenson Street complicate the design, which causes the need for the restrictor, as well
as a height offset for the inlet pipe. This allows for sufficient grade through the facility, and also
ensures that flow within the trunk sewer on Stevenson Street does not backflow into the
proposed facility via the facilitys outlet pipe. The concept for the surface water storage area
has been based on realistic grading, and incorporating buffers from adjacent properties, the
proposed relocation playground area and a vehicle access route/trailway, while providing
sufficient storage to attenuate the 5 year event at depths below Ministry of Environment (MOE)
recommended values. The potential also exists to use portions of the remaining areas of the
park for storage under more formative storm events (such as the 100 year event), however this
would need to be assessed further and confirmed.
Speedvale Avenue
Speedvale Avenue from Manhattan Court to Woolwich Street is a narrow 4 lane arterial road
with sidewalk on both sides of the street. There are also hydro poles close to the back of curb
on both the north and south sides of Speedvale Avenue. This section of Speedvale Avenue will
be widened to match the sections of Speedvale Avenue east of Stevenson Street, i.e. 4 lanes
with bicycle lanes and sidewalks on either side of the road. To allow for the widening, Guelph
Hydro will be required to relocate their plant prior to construction and the consultant should
allow one construction season for Hydro to perform this work. The storm sewer from
Manhattan Court to the Speed River is a 1500mm to 1650mm sewer. The storm sewer was
installed in 1969 and the City does not have any records of the condition of this sewer.
The existing watermain is a local distribution main and is 150mm in size. The existing sanitary
sewer is 300mm in size. The consultant will need to review the recommendations of the Citys
Water and Wastewater Servicing Master Plan to determine what upgrades are required to the
existing watermain and sanitary sewer main systems. The existing intersections at Metcalfe
Street and Delhi Street do not have left turn lanes on Speedvale Avenue. City staff will review
the traffic data to determine if left turn lanes are required and forward this information to the
consultant. The existing Speedvale Avenue bridge is a rigid frame bridge that was constructed in
1950 and widened in 1974. The bridge has a 300mm asbestos cement sanitary sewer attached
to the deck and the existing watermain crosses the river at this location, however, the location
of the watermain is not known. There is an existing gas main attached to the north side of the
bridge.
Niska Road
Niska Road is a collector road that runs east-west from the City limits to Downey Road, with a
posted speed limit of 50 km/hr. It has a rural cross-section with one travel lane in each direction
and narrow gravel shoulders.
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Niska Road crosses the Speed River just west of the City limits. The existing bridge is an old
Bailey bridge that was erected in 1974. The bridge is a single lane bridge accommodating two
directions of traffic and operating under a 5-tonne load restriction.
The bridge needs replacement and the proposed new bridge will be a two-lane bridge with one
travel lane in each direction. Cross-section will include sidewalks and bike lanes on both sides.
The study scope will also include improvements to the intersection of Downey Road and Niska
Road.
A) Municipal Class EA
Stevenson Street
To conduct a Municipal Class Environmental Assessment (EA) for the proposed construction of
the Green Meadows Flood Protection Facility.
To conduct a Municipal Class Environmental Assessment (EA) for the proposed replacement to
Speedvale Avenue and Niska Road bridges.
The EA for each project should evaluate alternatives for the types of replacement structures,
i.e. semi integral abutments, arch culvert, arch span, etc. as well as vertical alignment of the
roadway over the bridge with consideration for impacts to property access and the rail crossing
at Speedvale Avenue. Backwater analysis for each type of structure will be required.
Additionally, consultations with GRCA, MNR and Transport Canada will be required to address
the implications for the proposed bridges. The consultant should include widening for both
bridges to allow for sidewalks and bicycle lanes on both sides of the Speedvale Avenue and
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Niska Road bridges. Niska Road bridge will also be widened to accommodate 2 lanes of vehicle
traffic.
Although the EA for the replacement of the Speedvale Avenue bridge would fall under Schedule
A+ category and will be documented as a Schedule A+, this undertaking will be performed as a
Schedule B, including the consultation with the public to evaluate the alternative replacement
structure.
The EA for the replacement of the Niska Road bridge would fall under Schedule B category. The
EA will include consultation with the public to evaluate the alternative replacement structure.
Public consultation for the EA will include discussions with property owners with access to
Speedvale Avenue and Niska Road, neighbourhood groups, and Public Information Centre.
Input to public consultation will be provided by City staff. The EA consultant will provide
technical advice, prepare material for consultation and participate in meetings.
2) Prepare a preliminary design and report for Speedvale Avenue and Niska Road
improvements, including all underground services (storm, sanitary & water) and the
bridge over the Speed River, identifying property requirements and impacts, and
preliminary cost estimate;
3) Provide for all utilities co-ordination, support and relocation requirement; including
layout of pole locations;
4) Prepare a design for the electrical works related to lighting on the Speedvale Avenue
bridge including the heat tracing for any sanitary sewer or watermain attached to
the underside of the bridge;
5) Review opportunities for trail connections from adjacent lands/parks through the EA
process;
7) Provide technical support during the tender process, and following contract award
provide general contract administration and resident inspection services including
materials testing, until the completion of works and contract.
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C) Design and Construction of Stormwater Management Facility
2) Prepare a preliminary design and report for the stormwater management facility in
Green Meadows Park, including all underground services (storm, sanitary & water)
and the associated landscaping around the proposed facility, identifying property
requirements and impacts, and preliminary cost estimate;
3) Determine a location for the playground equipment which must be relocated due to
the storm water management facility;
4) Liaise with Parks Planning and Planning staff on design of landscaping, playground
equipment and walking trails. A landscape architect will be required as part of the
project team;
5) Provide for all utilities co-ordination, support and relocation requirement; including
layout of pole locations;
7) Provide technical support during the tender process, and following contract award
provide general contract administration and resident inspection services including
material, until the completion of works and contract;
The design and construction of the road and intersection improvements will be separate from
the EA undertakings (in paragraphs A), B) and C)). The road and intersection improvements
include:
Stevenson Street
1) Replacement of the watermain, sanitary sewer and storm sewer including service
laterals;
2) Revision of the pavement width from 4 vehicle lanes to 1 lane each direction, centre
turn lane and bicycle lanes on both sides of Stevenson Street;
3) Intersection improvements at Grange Road and Stevenson Street;
4) Investigation of alternative routing for the storm sewer around private property;
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5) Construction of sidewalks where sidewalks currently do not exist;
6) Co-ordination of upgrades to independent utility companies plant (Guelph Hydro,
Union Gas, Bell, Rogers, etc.);
7) Assessment and upgrades to existing retaining walls as required;
8) Note that review/approval by rail agencies will be required at the Stevenson Street
CN rail crossing;
9) Utility locates to the level of Subsurface Utility Engineering (SUE) Quality Level B, i.e.
locates for the entire length of the project, must be obtained and added to the base
plan survey;
10) Consultant will be responsible for the design of any intersections, however, City staff
will design the traffic signals.
Speedvale Avenue
1) Replacement of the watermain, sanitary sewer and storm sewer including service
laterals
2) Widening of Speedvale Avenue from Manhattan Court to Woolwich Street to include
bicycle lanes on each side of Speedvale Avenue
3) Intersection improvements at Speedvale Avenue and Metcalfe Street
4) Intersection improvements at Speedvale Avenue and Delhi Street
5) Replacement of the pedestrian crossing signals west of the Fire Station
6) Condition assessment and recommendations for the existing storm sewer on
Speedvale Avenue
7) Coordination of the road widening with independent utility companies (Guelph
Hydro, Union Gas, Bell, Rogers, etc.)
8) Utility locates to the level of Subsurface Utility Engineering (SUE) Quality Level B, i.e.
locates for the entire length of the project, must be obtained and added to the base
plan survey.
9) Consultant will be responsible for the design of any intersections, however, City staff
will design the traffic signals.
Niska Road
1) Widening of Niska Road from Ptarmigan Drive to the City limits
2) Recommendations for trail connections to the proposed bridge
3) Utility locates to the level of Subsurface Utility Engineering (SUE) Quality Level B, i.e.
locates for the entire length of the project, must be obtained and added to the base
plan survey.
4) Coordination of the Niska Road/Downey Road intersection improvements with
independent utility companies (Guelph Hydro, Union Gas, Bell, Rogers, etc.)
5) Design of intersection improvements at Downey Road, including proposing alternatives
to the public during the EA process for the installation of a roundabout or traffic signals;
6) Consultant will be responsible for the design of the Downey Road intersection, however,
if traffic signals are to be installed City staff will design the traffic signals.
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E) Consultations and Approvals
At every stage of the assignment, provide notifications, carry out consultations, submit
technical documentation and secure approvals as required from appropriate railway
owners/operators, review agencies, and approval authorities, including CNR, GEXR/Rail
America, GRCA, MOE, and MNR and any other agency whose review and/or approval will be
required to complete the project.
F) Project Management
A Project Team will be established soon after the selection of the Consultant. The team will
include City staff, Developers representatives and other project consultants. The selected
Engineering Consultant will be responsible for scheduling Project Team meetings to report on
progress, discuss issues and costs, make recommendations and implement decisions as
appropriate.
The Consultants work plan and upset limits should make allowance for the services and
deliverables as outlined below, taking into account specific inputs by City staff and/or other
consultants involved in the development process:
EA Consultant Responsibilities
Study Initiation
Provide technical advice regarding City and Development inputs
Identify and Evaluate Alternative Solutions (primarily in regard to vertical alignment)
Select Preferred Solution
Identify mitigation measures and address property access issues
Agency Consultation as required
Public Information Centre preparation and attendance
ESR documentation and filing
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Design & Construction
Preliminary Engineering
Prepare submission to appropriate authorities including but not limited to GEXR/Rail
America, MOE and GRCA.
Prepare terms of reference for and supervise geotechnical investigations. Geotechnical
Sub-consultant shall be retained by the Consultant and not the City. Reference Citys
standards for Geotechnical Consulting Services (included in the documentation).
Provide 10 sets of Drawings for City design review
Detailed Engineering
Carry out final design for the roadway, bridge structures, SWM Facility underground
services and intersections excluding the traffic signals.
Prepare contract drawings and specifications.
Provide 10 sets of Drawings for City design review
Obtain all necessary approvals.
Construction Administration
Provide contract administration and site supervisory services to ensure that the work
including correction of deficiencies is performed by the contractor in compliance with
the contract documents and the appropriate codes.
Provide 15 sets of Drawings and Specifications for construction, including 6 sets of half
size drawings (11x17).
Co-ordinate utilities relocation.
Prepare progress (and final) quantity reports and payment certificates.
Prepare as built drawings for the project. Reference Citys minimum standards for As-
Builts drawings (included in the documentation).
Road and Intersection Improvements
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PROJECT SCHEDULE
It is expected that the successful Consultant will begin work soon after the award of the
assignment, expected on or before February 2013. The project schedule, without including
delays for Part II Order requests on the EA, is as follows:
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ENGINEERING SERVICES
MINIMUM STANDARDS FOR AS-BUILT DRAWINGS
INTRODUCTION
As-built drawings constitute the approved engineering and landscape drawings that
have been revised to include as-built conditions. The as-built drawings shall be
submitted to the City for the Citys permanent records upon completion of construction
and prior to the end of the contractors warranty period.
As-built information and drawings for municipal infrastructure shall be submitted to the
satisfaction of the Engineering Services Department.
The as-built revisions shall be based upon an as-built survey of all the services and
works.
DRAWING REQUIREMENTS
SUBMISSION REQUIREMENTS
One (1) CD of digital submission (Preferred format is PDF and a copy of the AutoCAD
drawing file in the latest version of Civil 3D);
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2 sets of hardcopies.
The City will review each submitted drawing. Drawings shall be revised if discrepancies
are found or insufficient details are provided. Prior to assumption of the plan, a complete
set of hardcopy shall be submitted along with the digital files (see submission
requirements).
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ENGINEERING SERVICES
MINIMUM STANDARDS FOR OPEN HOUSE PRIOR TO CONSTRUCTION
Display Boards
StandardWelcome board
Purpose of the PIC
Background to the project
Scope of the project
Coloured plan view (min 1:500 scale for very large projects, preferable 1:250 Scale)
of the project showing the proposed final surface works with mounted
photographs of each building and roadway
Highlighted locations of: road widenings, new or wider sidewalk, bikeways,
grading impacts, streetscape issues, trees (with colour used to indicate those
impacted and those not impacted by the project), etc.
Tree inventory drawing to include:
o -assessment of each tree with impacts in Chart form
o -replanting program as needed
Other Information
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ENGINEERING SERVICES GEOTECHNICAL CONSULTING SERVICES
TERMS OF REFERENCE
INTRODUCTION/PURPOSE
The City of Guelph is seeking the services of a Geotechnical Consulting Engineering firm(s) or
consortia of firms to provide Geotechnical services for the proposed Reconstruction.
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j) Consultants review and complete hydrology report preparation to support PTTW
application including meeting with MOE staff.
k) Consultants to provide Toxicity characteristic leaching procedure (TCLP) analysis for
material disposal.
1) Identification of the presence of any potential contaminated or unsuitable material
and recommendations with regard to further testing including applicable chemical
testing. Please note that this type of issue would be considered unforeseen and a
reasonable cost for testing would be considered.
Final Documentation
1) Three (3) hard copies of the completed geotechnical investigation report for each
road section.
2) One (1) digital copy of each completed geotechnical investigation report in PDF
format to be provided on a CD at the end of the project.
3) One (1) digital copy of the completed geotechnical investigation report in PDF
format to be provided on a CD prior to the tender.
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