Police Personnel and Records Management Coordinating - that is the all-important duty of interrelating

Definition of Terms the various parts of the work.

Attrition - refers to the retirement or separation from the Demotion in Position - refers to the designation of a
police service of PNP uniformed personnel pursuant to any of personnel to a position lower than what is established for
the means mentioned in RA 8551. his/her rank or not commensurate to his/her rank in the PNP
table of organization.
Means of Attrition
1. Attrition by attainment of maximum tenure in Directing - that is the continuous task of making decisions
position and embodying them in specific and general orders and
a. Chief PNP - 4 years instructions and serving as the leader of the enterprise.
b. PNP Deputy Chief for Operation - 4 years
c. PNP Deputy chief for Administration - 4 years Discipline - Employees must obey and respect the rules that
d. PNP Chief of the Directorial Staff - 4 years govern the organisation. Good discipline is the result of
e. Regional Directors - 6 years effective leadership, a clear understanding between
f. Provincial directors - 9 years management and workers regarding the organisation's rules,
g. City Directors - 9 years and the judicious use of penalties for infractions of the rules.
h. Other positions higher than provincial director shall
have the maximum tenure of 6 years. Discipline - the practice of training people to obey rules or a
2. Attrition by Relief code of behavior, using punishment to correct disobedience.
A PNP member who has been relieved for cause and
has not been given an assignment within 2 years from the Division of labor - Authority and responsibility are clearly
effective date of such relief shall be retired or separated. defined and officially sanctioned. Job descriptions are
3. Attrition by Demotion in Position specified with responsibilities and line of authority. All
A PNP member who has been relieved and assigned to employees have thus clearly defined rules in a system of
a position lower than what is established for his/her rank in authority and subordination.
the PNP staffing pattern and who shall not be assigned to a
position commensurate to such rank despite the existence of Division of Work - This principle is the same as Adam
a vacancy within 18 months after his/her demotion in position Smith's division of labor. Specialization increases output by
shall be retired or separated. making employees more efficient.
4. Attrition by Non-Promotion
A PNP member who has not been promoted for a Equity - Managers should be kind and fair to their
continuous period of 10 years shall be retired or separated. subordinates.
5. Attrition by Other Means - a PNP member with at
least 5 years of accumulated active service shall be separated Esprit de corps - Promoting team spirit will build harmony
based on any of the following grounds: and unity within the organization.
a. Inefficiency based on poor performance during the
last 2 successive annual rating periods. Field Training Program - refers to the training required to
b. Inefficiency based on poor performance for 3 make the temporary appointment of a new PNP member
cumulative annual ratings. permanent.
c. Physical and/or mental incapacity to perform police
functions and duties Formal hierarchical structure - An organization is
d. Failure to pass the required entrance examination organized into a hierarchy of authority and follows a clear
twice and/or finish the required career courses except for chain of command. The hierarchical structure effectively
justifiable reasons. delineates the lines of authority and the subordination of the
e. Refusal to take a periodic PNP Physical fitness test lower levels to the upper levels of the hierarchical structure.
without justifiable reason.
f. Failure to take PNP physical fitness test for 4 Grievance - a wrong considered as grounds for complaint, or
consecutive periodic tests due to health reasons. something believed to cause distress.
g. Failure to pass PNP physical fitness test for 2
consecutive periodic tests or 4 cumulative periodic tests. Immediate Supervisor - refers to a person authorized to
h. Non-Compliance with the minimum qualification make the performance evaluation rating of a PNP member.
standards for the permanency of original appointment.
Initiative - Employees who are allowed to originate and
Attrition in Action - refers to the action containing the carry out plans will exert high levels of effort.
findings and evidence on a specific means of attrition filed by
a particular screening committee before the concerned Just Cause - refers to the legal grounds that would warrant
attrition board. the relief or removal of a PNP member from his present
position and designation in the PNP organization.
Authority - Managers must be able to give orders. Authority
gives them this right. Note that responsibility arises wherever Management by rules - A bureaucracy follows a consistent
authority is exercised. set of rules that control the functions of the organization.
Management controls the lower levels of the organization's
Budgeting - with all that goes with budgeting in the form of hierarchy by applying established rules in a consistent and
planning, accounting and control. predictable manner.

Centralization - Centralization refers to the degree to which Managers are salaried officials - A manager is a salaried
subordinates are involved in decision making. Whether official and does own the administered unit. All elements of a
decision making is centralized (to management) or bureaucracy are defined with clearly defined roles and
decentralized (to subordinates) is a question of proper responsibilities and are managed by trained and experienced
proportion. The task is to find the optimum degree of specialists.
centralization for each situation.
Mandatory Career Courses - refers to the required training
for a PNP member to be eligible for promotion to the next meet the basic needs of food, clothing and shelter.
higher rank.
Max Weber - As a German academic, Weber was primarily Police Personnel Management - (Human Resources
interested in the reasons behind the employees actions and Management) may be defined as that area of management
in why people who work in an organization accept the concerned with human relations in the police organization.
authority of their superiors and comply with the rules of the
organization. Police Personnel Planning is a study of the labor supply
of jobs, which are composed with the demands for employees
Maximum Tenure of Position - is the maximum cumulative in an organization to determine future personnel
period for a PNP member to hold a particular position level. requirements, which either increase or decrease.

Mental Incapacity - is a condition where a PNP member is Police Placement - is the process of making police officers
unable to exercise his/her reasoning faculties or incapable of adjusted and knowledgeable in a new job and or working
understanding and acting with discernment his/her duties and environment.
responsibilities as a result of illness or injury as may be
determined by the PNP medical screening committee. Police Recruitment - is the process of encouraging police
applicant from outside an organization to seek employment in
Non-Promotion - refers to the non-advancement to the next an organization.
higher rank or position beyond the maximum prescribed
period. Recruitment - refers to the overall process of attracting,
selecting and appointing suitable candidates for jobs within an
Order - People and materials should be in the right place at organization, either permanent or temporary.
the right time.
Police Selections (screening) - is the process of
Organic Personnel To A Unit - is a PNP member assigned determining the most qualified police applicant for a given
to a particular unit covered with appropriate PNP assignment position in the police organization.
orders.
Police Training and Development refers to any method
Original Appointment - refers to the appointment for the used to improve the attitude, knowledge, and skill or behavior
initial entry of PNP member to the uniformed service who pattern of an employee for adequate performance of a given
meets all the requirements of the position. job.

Organizing - that is the establishment of the formal Promotion - is the advancement of an employee's rank or
structure of authority through which work subdivisions are position in an organizational hierarchy system.
arranged, defined, and coordinated for the defined objective.
Promotion - means shifting of an employee to a higher
Pendency of an Attrition Action - refers to the stage when position carrying higher responsibilities, facilities, status and
the endorsement of the PRO regional director or the NSU salaries.
director of a PCO Attrition action has been officially received
by the concerned NHQ PCO attrition board through the NHQ Physical Fitness Test - the method of evaluating the
screening committee report of a PNCO attrition action has physical condition of PNP members in terms of stamina,
been officially received by the NHQ/PRO/NSU attrition board. strength, speed and agility.

Personnel Action on Attrition - is an action filed before the Physical Incapacity - the inability of a PNP member to
screening committee based on a verified statement of an perform his/her duties and responsibilities due to physical
alleged means of attrition by an initiating person. defect as a result if disease or injury as may be determined
by the PNP medical screening committee.
Personnel Administration - Recruitment, induction,
placement, transfer, promotion, salary administration of Police Poor Performance - is the poor rating in the promulgated
personnel. PNP performance evaluation rating system.

Personnel hired on grounds of technical competence - Remuneration - Workers must be paid a fair wage for their
Appointment to a position within the organization is made on services.
the grounds of technical competence. Work is assigned based
on the experience and competence of the individual. Reporting - that is keeping those to whom the executive is
responsible informed as to what is going on, which thus
Personnel Programs - refers to the activities programmed includes keeping himself and his subordinates informed
to implement the organization philosophy or creed and the through records, research, and inspection.
personnel philosophy of central managers in relation to people
so as to accomplish organizational objectives. Respondent - refers to the PNP member subjected to
attrition proceedings.
Planning - that is working out in broad outline the things
that need to be done and the methods for doing them to Retirement - the termination of employment and official
accomplish the purpose set for the enterprise. relations of a PNP member who rendered at least 20 years of
active service in the government with payment of
Police Appraisal or Performance Rating - is the evaluation corresponding benefits.
of the traits, behavior and effectiveness of a police officer on
the job as determined by work standards. Scalar Chain - The line of authority from top management to
the lowest ranks represents the scalar chain. Communications
Police Compensation - Financial compensation in the form should follow this chain. However, if following the chain
of wages of salaries constitutes the largest single expenditure creates delays, cross-communications can be allowed if
for most organizations. In Metropolitan Manila and other agreed to by all parties and superiors are kept informed.
urban centers, wages of salaries represent the sole source to
Second Level PCO Ranks - refers to police commissioned the body which renders PNP member indefinitely incapable of
officers below the third level ranks in the PNP. substantially performing the mandated duties and functions of
his position.
Second Level PCNO Ranks - refers to all rank for police
noncommissioned officers. Transfer - refers to a change in job assignment.

Separation - is the termination of employment and official Unity of Command - Every employee should receive orders
relations of a PNP member who rendered less than 20 years from only one superior.
of active service in the government with payment of
corresponding benefits. Unity of Direction - Each group of organizational activities
that have the same objective should be directed by one
Stability of tenure of personnel - High employee turnover manager using one plan.
is inefficient. Management should provide orderly personnel
planning and ensure that replacements are available to fill Waiver Program - refers to the waiver of the minimum age,
vacancies. height, weight and educational requirements for the initial
appointment to the PNP pursuant to existing laws and
Staffing - that is the whole personnel function of bringing in policies.
and training the staff and maintaining favorable conditions of
work. Waiver - the act of choosing not to use or require something
that you are allowed to have or that is usually required.
Subordination of individual interests to the general
interest The interests of any one employee or group of Welfare - the health, happiness, and fortunes of a person or
employees should not take precedence over the interests of group.
the organization as a whole.
Written documents - All decisions, rules and actions taken
Third Level PCO Ranks - refers to police commissioned by the organization are formulated and recorded in writing.
officers with the rank of Police Senior Superintendent and Written documents ensure that there is continuity of the
higher. organizations policies and procedures.

Total Permanent Physical Disability - is any impairment of