Welcome to UST Global!!!

This document is designed to provide you with some basic information

on the internal processes at UST Global. We hope this document will
address any queries you may have, and help you with your transition
into an USsociate!

Once again, a very warm welcome to the UST family. We wish you a
great career ahead with us!!! .

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Sl No Contents Page No
1 Kubera 3
2 Orion 3
a. PeopleSoft HRMS 3
b. Absence Management 4
3 Dress Code 5
4 OptimUST - Time Keeping tool 5
5 Payroll 6
7 Provident Fund /Universal Account Number 7
8 Insurance 9
9 USTripmaker 10
10 Isolve 11
11 Quick links 11

KUBERA:
Kubera is our intranet homepage from where, you can navigate to all USTs internal processes and get
connected to all the respective functional pages for their updates and services.

Kubera can be accessed at https://kubera.ust-global.com/Home/Pages/Home.aspx

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 ORION:

Orion is a PeopleSoft Human Resources Management System [HRSMS] that is used by the Human Resource team. HR Orion
stores employee information and can be used by employees to update their person information and other credentials. This
tool is also used by USsociates for managing their absence.

Orion can be accessed at https://orion.ust-global.com

USsociates can update their personal and professional data in Orion by accessing the following link: Orion Kubera
Orion Main Menu Employee Self Service Personal Information
1. Update personal information :
a. Emergency Contact person's Name, Address and Phone Number
b. Name Change Request (Passport copy or valid National ID proof needs to be provided to HR)
c. Home and Mailing Address
d. Phone Numbers
e. E-mail Address
f. Marital Status Request
g. Passport information
h. Professional training
i. Technology

Absence Request in ORION

USsociates can request for absence in Orion by navigating to the following path:

Orion > Main Menu > Employee self-service > Absence management > Request Absence

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 Cancellation of Absences/ How to cancel absences already approved by manager?

Please navigate to the below path and click on the cancel button which would be appearing next to the absence details for
cancelling the leaves applied within last 30 days.

LEAVE:
What all are the absences which could be availed during Probation period?
As per company policy, USsociates are eligible for 2 days of flexi leave and 2 days of sick leave during probation, if their
probation period is for a period of 6 months. Absences availed more than the eligible leaves during probation, will be treated
as leave without pay (LWOP).
Sick leaves and flexi leaves which are not utilized during probation will not be carried forward to the regular leave plan and
will lapse at the end of the probation period.
Leave taken during probation in excess of the eligible leave will extend the probation period by the number of days of leave
taken.

What all are the absences for employees after Probation confirmation?
Ussociates can avail of 6 Sick leaves, 2 Flexi leaves and 12 Earned leave (EL) in a calendar year (1 EL will be credited on the
third week of every month). All these absences would be credited on pro rata basis after the probation period.
USsociates who have completed 3 years in UST Global, can avail of 15 Earned leaves in a calendar year.

Leaves for Regular Employees:

Ussociates can avail of 6 Sick leaves, 2 Flexi leaves and 12 Earned leave (EL) in a calendar year (1 EL will be credited on the
third week of every month). All these leaves would be credited on pro rata basis in the year of joining. USsociates who have
completed 3 years in UST Global, can avail of 15 Earned leaves in a calendar year

Leaves for Fixed Term Employees:

USsociates who are on Fixed Term engagement with UST can avail of 6 Sick leaves, 2 flexi leaves and 12 earned leaves in a
calendar year (1 EL will be credited on the third week of every month). All these leaves would be credited on pro rata basis
in the year of joining.

Other leave benefits that can be availed by USsociates based on criteria specified in the leave policy:

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 1. Restricted holiday
2. Special Travel Leave
3. Joining leave
4. Bereavement leave
5. Maternity leave
6. Paternity leave
7. Miscarriage leave
8. Compensatory of
9. Business Travel Leave

USsociates can avail these absences subject to the approval of reporting manager/HR BSE/Leave Management Team

Dress code

Each of us is a brand ambassador for UST and with this freedom, comes great responsibility. Though a tie is no
longer mandatory, formal wear and not business casuals - will continue to be the norm for all our male and
lady associates. Each of us is expected to dress professionally and comfortably in line with USTs formal dress
code. Please refer to the guidelines here.
OptimUST

OptimUST is the tool used for recording their hours of work. OptimUST can be accessed from the quick links available
inKubera home page.

If you face any technical challenges, please contact our support team by raising a ticket at: Kubera>
HR>Service Now >UST Service Catalog > something is Broken > Services > Project Central>Timekeeping for Non-US
queries

PAYROLL CYCLE:

Salary for a particular month will be processed as per the number of calendar days.

HR verifies the timesheet in OptimUST and approved absence records in Orion from previous month 16 th day to current
month 15th day, to process number of calendar days in a particular month.

If the timesheet in OptimUST and approved absence records in Orion are not available for the specific period then those
salary for those days will be impacted in that months payroll.

Salary Account / Banks preferred or accepted by UST

Salary is credited in bank accounts and USsociates would have to open a salary account with the companys preferred
banker: HDFC. Banks other than HDFC accepted by UST would be ICICI and SBI.
UST Global makes arrangements with HDFC representatives to meet up with new joiners at UST Global offices to help open
a salary account.

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Employees in other locations will have to make their own arrangements if they wish to open salary account with HDFC or
SBI and share the bank account details with [email protected] for crediting salary to that account.

Bank account details

After furnishing all details to Bank personnel, USsociates will receive an email from an UST HR requesting to furnish bank
details (Account Number, Branch Name, IFSC Code, etc) through a link. Please update all details correctly within deadline.
Any error/delay will afect salary credit. For queries please mail to [email protected]

SALARY SLIP AND SALARY STRUCTURE

Why is the salary as per salary slip diferent from the salary as per the salary structure updated in Remunerate?

Salary structure reflects the Gross salary which includes the Employer's PF and Gratuity but the salary slip indicates the
salary (On the left hand side) which excludes the PF, Gratuity and the optional allowance. Due to this, the salary stated in
the pay structure salary will be higher than that of the salary slips.
Gross salary (Employer's PF + Gratuity) = Total salary
In case if there is any mismatch in the salary structure/ salary slip other than what is mentioned above please inform HR.

Night Shift allowances/ Eligibility of Night shift allowances

Night shift timings is from 9.00PM to 6.00AM, which has a shift allowance of Rs. 400 per day. The on call allowance is Rs.
150 per day. Account Managers sends the details of employees in their accounts who have worked in night shifts to the HR
Payroll team along with the approval from the Account HR BSE within the deadline as specified by HRPyaroll team.
Joining Bonus

Joining Bonus would be credited in the respective payroll month based on the ofer letter shared by the recruiter with the HR
team.

Relocation Reimbursements

To claim relocation reimbursement, USsociates would have to submit an expense report in Orion-Finance for claiming
relocation reimbursements.
Login to https://finance.orion.ust-global.com
Orion > Main Menu > Employee Self Service > Travel and Expense Center > Expense Report > Create.
Reach us at [email protected] for queries.

How/when can an Ussociate update/declare Investment Plans/Optional allowances?

Ussociates will be able to update 'Optional Allowance' and 'Investment Plan Projections' only between 10th and 20th of a
month in the Remunerate portal.

PATH: Kubera > Quick Link > Get India Pay Advice > Please log in to Remunerate tool

For any queries related to 'Optional Allowance' and 'Investment Plan Projections' send a mail to: Finance Payroll
[email protected] OR [email protected]

NATIONAL PENSION SCHEME (NPS)

To avail the benefits of NPS, Ussociates must possess a PRAN card. Please follow the below mentioned steps for requesting a
PRAN.

PATH: Orion--> Employee self-service --> PRAN Request

Please share a copy of the self-attested corporate PRAN card to [email protected]. Also, employees need to update
their PRAN details in Orion:

PATH: Kubera Orion Employee Self Service National Pension Scheme Enrolment to NPS

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PROVIDENT FUND (PF)

Why a new PF account was created when I joined UST?

A new PF account would be created when an employee joins UST even if that employee has a previous PF account. The
employee has an option to merge the new PF account with the previous account or close the previous PF account.

What is the manual process for Transfer of PF?

Please click HERE to fill up the PF document and send 2 signed hard copies of the same to the below mentioned address.
HR Admin PF Desk,
9th Floor, HR Bay, UST Global Campus,
Technopark Phase II Electronics Technology Parks SEZ II
Attipra, Kulathoor,
Trivandrum - 695 583

Note : In the new EPFO unified portal, there is the option for online transfer claim which however has not started
functioning as at present. We will update you the details when the portal starts functioning.

What is the process for closure of PF?

The following documents need to be submitted mandatorily to PF Office in order to close your PF account.

1. Duly filled and signed Form19 - Click Here

2. Duly filled and signed Form10C - Click Here
3. A cancelled cheque leaf of the bank account number (Name should be mentioned in the cheque leaf)
4. Copy of PAN card and Aadhaar card
5. Duly filled and signed Form 15G (2 sets) Click Here

There is a waiting period of 2 months (from last working day) after which only a PF Closure request can be initiated

For further understanding regarding TDS with respect to PF withdrawal, please click here
.

What is the process for taking advance /loan from PF?

The following documents need to be submitted mandatorily to PF Office in order to take advance from your PF
account:
1. Duly filled and signed Form31 Click Here
2. Duly filled and signed Form31 declaration Click Here
3. A cancelled cheque leaf of the bank account number (Name should be mentioned on the cheque leaf)
4. Copy of PAN card and Aadhaar card

Click here for the Guidelines for taking advance from PF.

How do I check the status of my PF transfer?

Please visit www.epfindia.com where you will get the home page for Employees Services. Clicking on Employees
Services, you will be directed to the list of Services where you will have the option Know Your Claim Status which you
can select to check the PF transfer / claim status. Normally it will take 45 days to reflect the claim status.
UAN

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 How to generate a new Universal account Number (UAN) or link the already existing UAN to PF?

Ideally an employee should have only one UAN. Hence, Ussociates are advised to share the details of existing UAN in the
UAN link survey that will be shared by HR team for linking UAN with the PF account created in UST.

How to correct your details in PF records

In case of any correction required in the PF records given at the time of joining, you can submit the Joint
Declaration form ( Click Here to view) . You can fill in the Joint Declaration form, print two copies of the same with
your signature and supporting documents (Any 2 government ID proof of which Aadhaar is a must ) and submit the hard
copy of documents (self-attested) for making the required changes.
Employee details for UAN generation and linking

You can fill in the excel sheet linked Here for UAN generation and linking when at the time of joining.

INSURANCE

1) For adding spouse to insurance plan:

Please share the below details with [email protected]

1. Name of the Spouse:

2. Gender:
3. Age:
4. Date of Birth:
5. Date of Marriage:
6. Name and ID of Employee:

Note: You are advised to complete the enrolment process within 31 days from the date of marriage to ensure coverage
under insurance from day one

2) To add New born baby to insurance plan

Request you to share the below details with [email protected]

1) Name of the Baby: Actual Name of the Baby or B/o your wifes name
2) Gender:
3) Date of Birth:
4) Name and ID of Employee:

Note: You are advised to complete the enrolment process within 31 days from the date of birth to ensure coverage under
insurance from day one

3) To add parents to insurance plan

An employee would get an enrollment email in the same month or next month of joining ,asking to enroll his/her
dependents for insurance. The employee needs to initiate the enrollment process based on the communication email
received at their end. This should be done within the stipulated dates specified, failing which the employee will have to wait
till the subsequent month of June when the next window would be open for enrollment

Is there any option to add/delete dependents under insurance if we have crossed the deadline
announced by insurance/Vantage team?
There is no option to add or delete dependents already updated by the employee during the last insurance coverage period
if you have missed to add/delete dependents before the deadline announced by insurance/Vantage team.

In how many installments the insurance premium is deducted?

Insurance premium is deducted in three installments from three consecutive months.

Is there any option to deduct the premium from alternate months salary than deducting it
continuously for 3 months for an employee?

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There is no option to deduct insurance premium from alternate months salary for an individual employee as it is a process
followed throughout the India location

USTripmaker

USTripmaker is a centralized tool for all employees in the Europe and Asia Pacific regions to raise travel requests.

Step 1: Login to the tool through: https://ofshore.ustripmaker.com/

Step 2: Travel Request

Step 3: Click on

Step 4: Enter all required fields

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Step 7: Click on button

Step 8: Passport details are required only for international travel

Step 9: Estimated cost is not required

ISolve

Any technical and non-technical queries and issues can be resolved by raising a ticket in I Solve which can be accessed in
the below link.
https://ustglobal.service-now.com/ust/isolve.do Or With the quick link available in the homepage at Kubera.

You can reach out to 1111/ ping [email protected] in lync to clarify or identify the right path to raise a query.

QUICK LINKS

Kubera - https://ustglobal.sharepoint.com/Home/SitePages/home.aspx
Orion (HR) - https://orion.ust-global.com/psp/HR89PRD/?cmd=login&languageCd=ENG&
Orion (Finance) - https://finance.orion.ust-global.com/psp/FINPROD/?cmd=login&languageCd=ENG&
OptimUST - https://ust.digite.com/digite/
ISolve Kubera Portal Quick links Isolve
Webmail https://email.trv.ust-global.com or https://email.ust-global.com
To request for bus pass Kubera Portal Quick links Get a ride

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CONGRATULATIONS!!!!

May you have a great career ahead in your journey with UST Global.

Warm Wishes & Congratulations to you!!

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