PREPARATION OF CAMERA READY PAPER

J. Q. Author
IEEE Conference Publishing
445 Hoes Lane
Piscataway, NJ 08855-1331

Abstract-These instructions give you basic guidelines for 15

Magnetization (kA/m)
preparing camera-ready papers for conference proceedings.
10

I. INTRODUCTION 5

Your goal is to simulate the usual appearance of papers in an 0

-1 0 1 2 3 4 5
IEEE conference proceedings. For items not addressed in these
Applied Field (104 A/m)
instructions, please refer to the last issue of your conferences
proceedings or your Publications chair. Figure 1. Magnetization as a function of applied field.
Note how the caption is centered in the column.
1. Full-Sized Camera-Ready (CR) Copy
Prepare your CR paper in full-size format, on US letter paper
(8 by 11 inches). For A4 paper, use the A4 template. II. HELPFUL HINTS
Type sizes and typefaces: Follow the type sizes specified in
Table I. As an aid in gauging type size, 1 point is about 0.35 A. Figures and Tables
mm. The size of the lowercase letter j will give the point Position figures and tables at the tops and bottoms of
size. Times New Roman is the preferred font. columns. Avoid placing them in the middle of columns. Large
1) US letter margins: top = 0.75 inches, bottom = 1 inch, figures and tables may span across both columns. Figure
side = 0.625 inches. captions should be centered below the figures; table captions
2) A4 margins: top = 19mm, bottom = 43mm, side = 13 mm. should be centered above. Avoid placing figures and tables
The column width is 88mm (3.45 in). The space between the before their first mention in the text. Use the abbreviation
two columns is 4mm (0.17 in). Paragraph indentation is 3.5 Fig. 1, even at the beginning of a sentence.
mm (0.14 in). Figure axis labels are often a source of confusion. Use words
Left- and right-justify your columns. Use tables and figures rather than symbols. For example, write Magnetization, or
to adjust column length. On the last page of your paper, adjust Magnetization, M, not just M. Put units in parentheses.
the lengths of the columns so that they are equal. Use Do not label axes only with units. In the example, write
automatic hyphenation and check spelling. Digitize or paste Magnetization (A/m) or Magnetization (A m1). Do not
down figures. label axes with a ratio of quantities and units. For example,
write Temperature (K), not Temperature/K.
TABLE I
TYPE SIZES FOR CAMERA-READY PAPERS Multipliers can be especially confusing. Write
Type Magnetization (kA/m) or Magnetization (10 3 A/m). Figure
Appearance
size labels should be legible, about 10-point type.
(pts.) Regular Bold Italic
6 a
Table captions, table superscripts
2. References
8
Number citations consecutively in square brackets [1].
Section titles, a references, tables,
table names,a first letters in table Punctuation follows the bracket [2]. Refer simply to the
captions,a figure captions, reference number, as in [3]. Use Ref. [3] or Reference [3] at
footnotes, text subscripts, and
superscripts the beginning of a sentence: Reference [3] was the first
9 Abstract Number footnotes separately in superscripts. Place the
10 Authors affiliations, main text, Subheading actual footnote at the bottom of the column in which it was
equations, first letters in section
titlesa cited. Do not put footnotes in the reference list. Use letters for
11 Authors names table footnotes (see Table I). IEEE Transactions no longer use
24 Paper title a journal prefix before the volume number. For example, use
a
Uppercase IEEE Trans. Magn., vol. 25, not vol. MAG-25.
Give all authors names; use et al. if there are six authors
or more. Papers that have not been published, even if they
have been submitted for publication, should be cited as
unpublished [4]. Papers that have been accepted for
publication should be cited as in press [5]. In a paper title,
capitalize the first word and all other words except for parentheses). An exception would be the use of English units
conjunctions, prepositions less than seven letters, and as identifiers in trade, such as 3.5-inch disk drive.
prepositional phrases. Avoid combining SI and CGS units, such as current in
For papers published in translated journals, first give the amperes and magnetic field in oersteds. This often leads to
English citation, then the original foreign-language citation [6]. confusion because equations do not balance dimensionally. If
you must use mixed units, clearly state the units for each
3. Abbreviations and Acronyms
quantity that you use in an equation.
Define abbreviations and acronyms the first time they are
used in the text, even if they have been defined in the abstract. IV. SOME COMMON MISTAKES
Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and rms The word data is plural, not singular. The subscript for the
do not have to be defined. Do not use abbreviations in the title permeability of vacuum0 is zero, not a lowercase letter o. In
unless they are unavoidable. American English, periods and commas are within quotation
4. Equations marks, like this period. A parenthetical statement at the end
Number equations consecutively with equation numbers in of a sentence is punctuated outside of the closing parenthesis
parentheses flush with the right margin, as in (1). To make (like this). (A parenthetical sentence is punctuated within the
your equations more compact, you may use the solidus ( / ), the parentheses.) A graph within a graph is an inset, not an
exp function, or appropriate exponents. Italicize Roman insert. The word alternatively is preferred to the word
symbols for quantities and variables, but not Greek symbols. alternately (unless you mean something that alternates). Do
Use an en dash () rather than a hyphen for a minus sign. Use not use the word essentially to mean approximately or
parentheses to avoid ambiguities in denominators. Punctuate effectively. Be aware of the different meanings of the
equations with commas or periods when they are part of a homophones affect and effect, complement and
sentence, as in compliment, discreet and discrete, principal and
principle. Do not confuse imply and infer. The prefix
a + b = c. (1) non is not a word; it should be joined to the word it modifies,
usually without a hyphen. There is no period after the et in
Symbols in your equation should be defined before the the Latin abbreviation et al. The abbreviation i.e. means
equation appears or immediately following. Use (1), not that is, and the abbreviation e.g. means for example. An
Eq. (1) or equation (1), except at the beginning of a excellent style manual for science writers is [7].
sentence: Equation (1) is
ACKNOWLEDGMENT
5. Other Recommendations
The preferred spelling of the word acknowledgment in
The Roman numerals used to number the section headings
America is without an e after the g. Try to avoid the stilted
are optional. If you do use them, do not number
expression, One of us (R. B. G.) thanks Instead, try
ACKNOWLEDGMENT and REFERENCES, and begin Subheadings
R.B.G. thanks Put sponsor acknowledgments in the
with letters. Use two spaces after periods (full stops).
unnumbered footnote on the first page.
Hyphenate complex modifiers: zero-field-cooled
magnetization. Avoid dangling participles, such as, Using REFERENCES
(1), the potential was calculated. Write instead, The [1] G. Eason, B. Noble, and I.N. Sneddon, On certain integrals of Lipschitz-
potential was calculated using (1), or Using (1), we Hankel type involving products of Bessel functions, Phil. Trans. Roy.
calculated the potential. Soc. London, vol. A247, pp. 529-551, April 1955.
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol. 2.
Use a zero before decimal points: 0.25, not .25. Use Oxford: Clarendon, 1892, pp.68-73.
cm3, not cc. Do not mix complete spellings and [3] I.S. Jacobs and C.P. Bean, Fine particles, thin films and exchange
abbreviations of units: Wb/m2 or webers per square meter, anisotropy, in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271-350.
not webers/m2. Spell units when they appear in text: a [4] K. Elissa, Title of paper if known, unpublished.
few henries, not a few H. If your native language is not [5] R. Nicole, Title of paper with only first word capitalized, J. Name
English, try to get a native English-speaking colleague to Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, Electron spectroscopy
proofread your paper. Do not add page numbers. studies on magneto-optical media and plastic substrate interface, IEEE
Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
III. UNITS Annual Conf. Magnetics Japan, p. 301, 1982].
Use either SI (MKS) or CGS as primary units. (SI units are [7] M. Young, The Technical Writers Handbook. Mill Valley, CA: University
Science, 1989.
encouraged.) English units may be used as secondary units (in