Project Report Resource management System

1) INTRODUCTION
1.1) Project Overview

The project titled Om Shutter Resource Management system is Resource management

software for monitoring and controlling the transactions in a organization .The project
Om Shutter Resource Management System is developed in java, which mainly
focuses on basic operations in a organization like adding new employee details, new
customer information, stock entry and updating new information, searching customer
details and employee details Om Shutter Resource Management System is a windows
application written for 32-bit Windows operating systems, designed to help users
maintain and organize organization. Our software is easy to use for both beginners and
advanced users. It features a familiar and well thought-out, an attractive user interface,
combined with strong searching, Insertion and reporting capabilities. The report
generation facility of System Helps to get a good idea of which is the customer entry
with the details of the goods makes Users possible to generate reports hard copy. The
software Shutter Resource Management System has four main forms. Insertion to
Database Module User friendly input screen Extracting from Database module
Attractive Output Screen Report Generation module & Available employee List
Search Facility system- search for stock details and customer entry.

1.2) organization profile

Shree Om Rolling Shutters. a family owned enterprise is a pioneer in the eld of Rolling
Shutters since I960. Our goal is to provide you with a friendly and professional service
at all our outlets. We pride ourselves in delivering quality product within target time
lines.

Experience has taught us that every customer and his needs are unique. We pride
ourselves in meeting these individual needs. We manufacture custom made shutters as
per client requirements.

We offer premium quality steel Rolling Shutters. These include all types of Industrial
shutters and doors. Automated Sliding Gates. Aluminums Shutters (Alulux). Rolling
Grills. MS Rolling Shutters. Push and Pull Shutters. Electrically Operated Shutters. GI

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Project Report Resource management System

Rolling Shutters. Remote controlled Shutters. Automated Grill Shutters. Gear Operated
Shutters etc. We use high grade materials such as SS.. MS.. GI and Aluminums to
ensure optimum strength of the shutters. We are specialists in motorized rolling
shutters.

Our customer oriented approach enables us to work with each client at an individual
level to determine the best product for them. Beginning with the design process. we
help you decide the best product that will fit your applications and budget without
compromising on quality. Right from manufacturing to installation of the shutters and
providing after sales services. we make every effort to provide you with a product and
service you deserve.

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2) SYSTEM ANALYSIS

2.1 THE EXISTING SYSTEM:

In our existing system all the transaction of stock details, customer entry, are done
manually, So taking more time for a transaction like updating details and also for
searching of employee and customer entry. Another major disadvantage is that to
preparing the list of employee, customer and the available employee, customer in the
organization will take more time; currently it is doing as a one day process for verifying
all records. So after conducting the feasibility study we decided to make the manual
organization management system to be computerized.

2.2 REQURIMENT OF NEW SYSTEM:

To increase accuracy. For easy sorting of customer, stock, employee. Easy to maintain
the list of customer, stock, employee detail and the available customer, stock, employee
details in the organization. For rapid update of customer, stock, employee in
organization database and improved circulation capability. To overcome all the
drawbacks, limitation of existing system. To make the work easy, comfortable, and
manageable. This can manage the time properly. It will be user friendly as no extra
training is required

2.3 PROPOSED SYSTEM:

Proposed system is an automated Resource Management System. Through our software

user can add employee, add stock details, add customer details, search employee, search
stock, search customer, update information, and edit information in quick time. Our
proposed system has the following advantages.

User friendly interface

Fast access to database
Less error
More Storage Capacity
Search facility
Look and Feel Environment
Quick transaction
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Finding ground level employee details by the topmast manager.

Maintenance of profile details of the employees, and retrievals as and when
required.
Getting quick stock update
Security
The user should be provided with all information of the employee details.
Provide facilities for future planning
All the manual difficulties in managing the organization have been rectified by
implementing Computerization.

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3) Feasibility study
Economical Feasibility is whatever we think need not be feasible .It is wise to think
about the feasibility of any problem we undertake. Feasibility is the study of impact,
which happens in the organization by the development of a system. The impact can be
either positive or negative. When the positives nominate the negatives, then the system
is considered feasible. Here the feasibility study can be performed in two ways such as
technical feasibility and Economical Feasibility.

3.1) Technical Feasibility:

We can strongly says that it is technically feasible, since there will not be much
difficulty in getting required resources for the development and maintaining the system
as well. All the resources needed for the development of the software as well as the
maintenance of the same is available in the organization here we are utilizing the
resources which are available already.

3.2) Economic Feasibility:

Development of this application is highly economically feasible .The organization

needed not spend much money for the development of the system already available.
The only thing is to be done is making an environment for the development with an
effective supervision. If we are doing so , we can attain the maximum usability of the
corresponding resources .Even after the development , the organization will not be in a
condition to invest more in the organization .Therefore , the system is economically
feasible.

3.3) Operational Feasibility:

Operational feasibility is dependent on human resources available for the project and
involves projecting whether the system will be used if it is developed and implemented.
Operational feasibility is a measure of how well a proposed system solves the problems,
and takes advantage of the opportunities identified during scope definition and how it
satisfies the requirements identified in the requirements analysis phase of system
development. Operational feasibility reviews the willingness of the organization to
support the proposed system. This is probably the most difficult of the feasibilities to
gauge. In order to determine this feasibility, it is important to understand the
management commitment to the proposed project. If the request was initiated by

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management, it is likely that there is management support and the system will be
accepted and used. However, it is also important that the employee base will be
accepting of the change. The essential questions that help in testing the operational
feasibility of a system include the following:

o Does current mode of operation provide adequate throughput and

response time?
o Does current mode provide end users and managers with timely,
pertinent, accurate and useful formatted information?
o Does current mode of operation provide cost-effective information
services to the business?
o Could there be a reduction in cost and or an increase in benefits?
Does current mode of operation offer effective controls to protect against fraud
and to guarantee accuracy and security of data and information?
o Does current mode of operation make maximum use of available
resources, including people, time, and flow of forms?
Does current mode of operation provide reliable services
o Are the services flexible and expandable?
o Are the current work practices and procedures adequate to support the
new system?

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4.1) SYSTEM CONFIGURATION:

4.1 HARDWARE CONFIGURATION:
HARDWARE REQUIREMENTS:

Processor : Pentium IV 2GHz and Above

RAM : 2GB RAM
Monitor : 15 Color Monitor
Keyboard
Mouse

4.2 SOFTWARE CONFIGURATION:

SOFTWARE REQUIREMENTS:

Operating System. : Windows XP

Developing Tool : JAVA SWING
Database : MS Access

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5) SYSTEM DESIGN AND DELOPMENT:-

5.1) Input Design

Input design is the process of converting user-oriented input to a computer based

Format. Input design is a part of overall system design, which requires very careful
attention .Often the collection of input data is the most expensive part of the system.
The main objectives of the input design are:

1. Produce cost effective method of input

2. Achieve highest possible level of accuracy

3. Ensure that the input is acceptable to and understood by the staff.

Input Data

The goal of designing input data is to make enter easy, logical and free from errors as
Possible. The entering data entry operators need to know the allocated space for each
field; field sequence and which must match with that in the source document. The
format in which the data fields are entered should be given in the input form. It makes
use of processor that accepts commands and data from the operator through a keyboard.
The input required is analyzed by the processor. It is then accepted or rejected.

Input stages include the following processes

o Data Recording
o Data Transcription
o Data Conversion
o Data Verification
o Data Control
o Data Transmission
o Data Correction

One of the aims of the system analyst must be to select data capture method and devices,
which reduce the number of stages so as to reduce both the changes of errors and the
cost.

Input types, can be characterized as.

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External

Internal

Operational

Computerized

Interactive

Input files can exist in document form before being input to the computer. Input Design
is rather complex since it involves procedures for capturing data as well as inputting it
to the computer.

5.2) OUTPUT DESIGN

Outputs from computer systems are required primarily to communicate the results of
processing to users. They are also used to provide a permanent copy of these result for
latter consultation .Computer output is the most important and direct source of
information to the users. Designing computer output should proceed in an organized
well throughout the manner. The right output must be available for the people who find
the system easy to use. The outputs have been defined during the logical design stage.
If not, they should defined at the beginning of the output designing terms of types of
output connect, format, response etc.

Various types of outputs are :

o External outputs
o Internal outputs
o Operational outputs
o Interactive outputs
o Turn around outputs

All screens are informative and interactive in such a way that the user can full fill his
requirements through asking queries.

5.3) DATABASE DESIGN

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The general theme behind a database is to handle information as an integrated whole.

A database is a collection of interrelated data stored with minimum redundancy to serve
many users quickly and effectively. After designing input and output, the analyst must
concentrate on database design or how data should be organized around user
requirements. The general objective is to make information access, easy quick,
inexpensive and flexible for other users.

During database design the following objectives are concerned:-

o Controlled Redundancy
o Data independence
o Accurate and integrating
o More information at low cost
o Recovery from failure
o Privacy and security
o Performance
o Ease of learning and use

6)SYSTEM IMPLEMENTATION AND TESTING

6.1) System Implementation:

Implementation is the stage in the project where the theoretical design is turned into a
working system. The implementation phase constructs, installs and operates the new
system. The most crucial stage in achieving a new successful system is that it will work
efficiently and effectively.

There are several activities involved while implementing a new project they are

o End user training

o End user Education
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o Training on the application software

o System Design
o Parallel Run and To New System
o Post implementation Review
o End user Training:

The successful implementation of the new system will purely upon the involvement of
the Officers working in that department. The officers will be imparted the necessary
training on the new technology.

End User Education:

The education of the end user start after the implementation and testing is over. When
the system is found to be more difficult to understand and complex, more effort is put
to educate the end used to make them aware of the system, giving them lectures about
the new system and providing them necessary documents and materials about how the
system can do this.

Training of application software:

After providing the necessary basic training on the computer awareness, the users will
have to be trained upon the new system such as the screen flows and screen design type
of help on the screen, type of errors while entering the data , the corresponding
validation check at each entry and the way to correct the data entered. It should then
cover information needed by the specific user or group to use the system.

Post Implementation View:

The department is planning a method to know the states of t he past implementation

process. For that regular meeting will be arranged by the concerned officers about the
implementation problem and success

6.2) SYSTEM TESTING

Is the menu bar displayed in the appropriate contested some system related features
included either in menus or tools? Do pull Down menu operation and Tool-bars work
properly? Are all menu function and pull down sub function properly listed ?; Is it
possible to invoke each menu function using a logical assumptions that if all parts of
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the system are correct, the goal will be successfully achieved .? In adequate testing or
non-testing will leads to errors that may appear few months later.

This create two problem

1. Time delay between the cause and appearance of the problem.

2. The effect of the system errors on files and records within the system

The purpose of the system testing is to consider all the likely variations to which it will
be suggested and push the systems to limits. The testing process focuses on the logical
intervals of the software ensuring that all statements have been tested and on functional
interval is conducting tests to uncover errors and ensure that defined input will produce
actual results that agree with the required results.

Program level testing, modules level testing integrated and carried out.

There are two major type of testing they are

1) White Box Testing.

2) Black Box Testing.

White Box Testing

White box sometimes called Glass box testing is a test case design uses the control
structure of the procedural design to drive test case. Using white box testing methods,
the following tests were made on the system

A) All independent paths within a module have been exercised once. In our system,
ensuring that case was selected and executed checked all case structures. The bugs that
were prevailing in some part of the code where fixed

b) All logical decisions were checked for the truth and falsity of the values.

Black box Testing

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Project Report Resource management System

Black box testing focuses on the functional requirements of the software. This is black
box testing enables the software engineering to derive a set of input conditions that will
fully exercise all functional requirements for a program. Black box testing is not an
alternative to white box testing rather it is complementary approach that is likely to
uncover a different class of errors that white box methods like..

1) Interface errors

2) Performance in data structure

3) Performance errors

4) Initializing and termination errors

7) SYSTEM SECURITY ENHANCEMENT

ACCESS CONTROL FOR DATA WHICH REQUIRE USER AUTHENTICATION

The following commands specify access control identifiers and they are typically
used to authorize and authenticate the user (command codes are

shown in parentheses)

USER NAME (USER)

The user identification is that which is required by the Operating system for access to
its file system. This command will normally be the first command transmitted by the
user after the control connections are made .

PASSWORD (PASS)

This command must be immediately preceded by the user name command, completes
the user's identification for access control. Since password information is quite
sensitive, it is desirable in general to "mask" it or suppress type out.
Forgot password:

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It allows the user to regain the password if because of means it is lost or forgotten. With
the help of some security question you can change or regain a password.

8) Conclusion:

In this project of titleOM Rolling Shutters we computerized all the basic

data base handling, stock maintaining and other shop utilities. So that it is
very easy & helpful for the shop owner to use this software. OM Rolling
Shutters maintains the stock availability and requirements, employee data
base and bill records.

We conclude from our software that this project makes ledgering related
with the shop easy and nearly computerized, most possibly it is tried to
make perfect. The extent of the project is noticeable, when the system
comes into practice of many people. Password facility is provided for the
users, without entering correct password no one can use this software.

We feel glad and honoured to conclude this report. This is our best
experience to perform such professional work. Developing such a system
was really exciting, a wealth for information and a very good opportunity

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to learn a completely new languages (JAVA as a front-end and MS-Access

as a back-end database) coding and designing.

Normally, an app-based system is very complex, but this project helped us

to improve our personal abilities and working efficiently. At last we are
very thankful to Sant Gadge Baba Amravti University to include this
project work as a part of our BCA Degree.

(Or first from this Student World in the Professional World makes
overwhelmed.)

9) SCOPE FOR FUTURE ENHANCEMENT:-

In future, OM Rolling Shutter application software can be enhanced by

providing online database for multiple branch shops.

This project provides a very good user interface for the user with a quick
response to their provided information.

The main objective behind this project is to make ledgering activity related
with the shops very easy for the shop authority.

The system has been designed at the maximum possible excellence. Still
we accept drawbacks as it is a human effort.

The system can be made more user-friendly. As the program is coded in

more structured manner so we can include more future enhancement. There
scope of improvement of the system.

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Apart from these there is scope for generating many more features. This
software can be extended easily without affecting the functionality.

10) Bibliography

Sr no. Name of book Author

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Project Report Resource management System

1 mastering java petrosis

2 java programming black book Steven

H

3 software engineering roger

pressman

4 software analysis and design Edward

Visited websites:-

Visited websites:-
1 www.google.com
2 www.w3school.com
Visited websites:-
3 www.wikipedia.com
4 www.a1java.com
Visited websites:-

11) Appendix

Data flow diagram:-

A data flow diagram is a graphically representation of the flow of

data through an information system .modelling its process aspects.
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Often they are a preliminary step used to create an overview of the

system which can later be elaborated.
DFDs can also be used for the visualization of data processing
(structure design).
A DAD shows what kind of information will be input to and output
from the system. Where the data will come from and go to. And
where the data will be stored.
It does not show information about the timing of in parallel (which
is show on a flowchart).
With a data flow diagram. Users are able to visualize the system will
operate. What the system will accomplish. And how the system will
implement.
The old system dataflow diagram can be drawn up and compared
with the new system dataflow diagram to draw comparison to
implement a more efficient system.
Dataflow diagram can be used to provide the end user with a
physical idea of where the data they input ultimately has an effect
upon the structure of the whole system from order to dispatch to
report.
How any system is developed can be determined through a data flow
diagram.

DFD SYMBOLS:-

In the DFD. There are mainly four symbols:-

1. A square define a source (originator) or destination of system data

2. An arrow identifies data flow. it is the pipeline through which the
information flows

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3. A circle or a bubble represents a process that transforms incoming

data flow into outgoing data flows.
4. An open rectangle is a data store. data at a temporary of data

Process that transform data

Source or destination of data

Data flow lines

Data store

Install the software

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Run it

Log in

Main form

Stock details Employee details Personal details

Stock details

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Employee details

Personal details

Stock table:-

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Customer table:-

Item Table:

Purchase Bill:

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Purchase Order table:-

Sales Bill:

Supplier table:
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Sample screen formats (form snapshots..)

The following snapshot mainly includes:-

Login form
Main form

Home Screen:-

Item details:-
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Purchase order details:-

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purches order list:-

Login form:-

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