Excel TEXT function Examples

The following worksheets have various TEXT function examples as mentioned in the followi

TEXT function reference

Each worksheet is listed below, along with what kind of examples you'll find, and each shee

Worksheet
Format Codes
TEXT() function intro
Thousands separator
Number, currency, accounting
Months, days, years
Hours, minutes, seconds
Date & time
Percentage
Fraction
Scientific notation
Special
Symbols
Combine multiple formats
Custom
Leading 0's
New line
Page Header & Footer
ction Examples
s have various TEXT function examples as mentioned in the following Support.Office.com article:

below, along with what kind of examples you'll find, and each sheet name is hyperlinked to the sheet.

Description
List of the format codes from the Format Cells dialog
TEXT function overview and examples
Using the Thousands separator with the TEXT function
Applying number, currency and accounting formats with the TEXT function
Applying months, days and year formats with the TEXT function
Applying hours, minutes and second formats with the TEXT function
Applying date & and time formats with the TEXT function
Applying percentage formats with the TEXT function
Applying fraction formats with the TEXT function
Applying Scientific notation formats with the TEXT function
Applying Special formats with the TEXT function
Using symbols and custom formats with the TEXT function
Combining multiple text and value formats with the TEXT function
Creating and applying Custom formats with the TEXT function
Applying leading 0's with the TEXT function and convert text to numbers
Applying new lines with CHAR(10) and the TEXT function
Adding dates and times to a Page Header or Footer
m article:

ed to the sheet.
Excel Format Codes from the Format Cells dialog

Format Code
General
Number
Currency
Accounting
Date

Time

Percentage

Fraction
Scientific

Text

Special

Custom

See more online: TEXT function reference

l Format Codes from the Format Cells dialog

Description
No specific number format
General number display with or without thousand separators and decimals
Currency formats are used for general monetary values
Accounting formats line up the currency symbols and decimal points in a column
Date formats display date and time serial numbers as date values. Date formats
that begin with an asterisk (*) respond to changes in regional date and time
settings that are specified for the operating system. Formats without an asterisk
are not affected by operating system settings.

Time formats display date and time serial numbers as date values. Time formats
that begin with an asterisk (*) respond to changes in regional date and time
settings that are specific for the operating system. Formats without an asterisk
are not affected by operating system settings.

Percentage formats multiply the cell value by 100 and displays the results with a
percent symbol (%).
Fraction formats display numbers as fractions rather than decimals.
The Scientific format displays a number in exponential notation, replacing part of
the number with E+ n, where E (which stands for Exponent) multiplies the
preceding number by 10 to the n th power. For example, a 2-decimal Scientific
format displays 12345678901 as 1.23E+10, which is 1.23 times 10 to the 10th
power.

Text format cells are treated as text even when a number is in the cell.
The cell is displayed exactly as entered.
Special formats are useful for tracking list and database values. The following
special formats are included:
Zip Code
Zip Code + 4
Phone Number
Social Security Number

Create your own format code, using one of the existing codes as a starting point

more online: TEXT function reference

 Example These are the format codes you'll Use Ctrl+1 to launch th
1234.56 see in the Format Cells dialog. You
can apply the format of your choice,
1,234.56 then click the Custom category, and
$1,234.56 copy the format that's displayed in
$ 1,234.56 the Type box into your TEXT
formula.
4/26/2017
=TEXT(C4,"$#,###0.00")

Just make sure that the format code

has quotes around it ("format
12:28:43 AM code"), or you'll get an error.

12.30%

1 3/4
1.23E+08

1234

12345
12345-1234
(123) 456-7899
123-45-6789

N/A
Use Ctrl+1 to launch the Format Cells dialog
TEXT function
The TEXT function lets you convert a number into a text string.

=TEXT(Value you want to format, Format you want to apply")

Basic examples
Value Formula Result
4/26/2017 =TEXT(A9,"MM/DD/YY") 04/26/17
4/26/2017 =TEXT(A10,"DDDD") Wednesday
0.285 =TEXT(A11,"0.00%") 28.50%

Combining text and numbers without the TEXT function

Text to combine Value Formula
Report Printed on: 03/14/12 =A15&" "&B15
Package Delivered at: 3:30 PM =A16&" "&B16
Weekly Revenue: $66,348.72 =A17&" "&B17

Combining text and numbers with the TEXT function

Text to combine Value Formula
Report Printed on: 03/14/12 =A21&" "&TEXT(B21,"mm/dd/yy")
Package Delivered at: 3:30 PM =A22&" "&TEXT(B22,"HH:MM AM/PM")
Weekly Revenue: $66,348.72 =A23&" "&TEXT(B23,"$#,###.##")

See more online: TEXT function reference

 Note that we use cell references, like
=TEXT(A9,...), instead of putting our text
values directly into our formulas. It's much
easier to change them if they're out in the
open.

Result
Report Printed on: 40982
Package Delivered at: 0.645833333333333
Weekly Revenue: 66348.72

Result
Report Printed on: 03/14/12 Use the TEXT function to force Excel
to use the number format that you
Package Delivered at: 03:30 PM want.
Weekly Revenue: $66,348.72
rce Excel
hat you
Thousands separator

Value Formula Result Excel separates thousands by c

12200000 =TEXT(A4,"#,###") 12,200,000 contains a comma (,) that is encl
or by zeros.
12200000 =TEXT(A5,"0,000.00") 12,200,000.00
12200000 =TEXT(A6,"#,") 12200 A comma that follows a digit pl
12200000 =TEXT(A7,"#,###.0,") 12,200.0 number by 1,000. For example, i
argument is "#,###.0,", Excel d
12200000 =TEXT(A8,"0.0,,") 12.2 12,200,000 as 12,200.0.

See more online: TEXT function reference

rates thousands by commas if the format
omma (,) that is enclosed by number signs (#)

that follows a digit placeholder scales the

1,000. For example, if the format_text
"#,###.0,", Excel displays the number
as 12,200.0.
Number, Currency and Accounting formats

Value Description
1234.56 Number - General
1234.56 Number - thousands separator,
1234.56 no decimals
Number - thousands separator,
2 decimals
1234.56 Currency - no decimals
1234.56 Currency - 2 decimals
-1234.56 Currency - 2 decimals,
1234.56 negative value
Accounting - no decimals
1234.56 Accounting - 2 decimals

Cell formatting with negative value in red - the TEXT function doesn't support color format
($1,235) Currency with a negative value formated as $#,##0._);[Red]($#,##0.) from the Format Cel

See more online: TEXT function reference

ounting formats

Formula Result NOTES: not all formats copied from the

=TEXT(A4,"0.00") 1234.56 behave with the TEXT function the sam
value formatted on its own.
=TEXT(A5,"#,##0") 1,235
=TEXT(A6,"#,##0.00") 1,234.56 The TEXT function converts numeric v
=TEXT(A7,"$#,##0") $1,235 longer sees the value as a number - No
are all left-aligned, but the starting valu
=TEXT(A8,"$#,##0.00") $1,234.56
aligned.
=TEXT(A9,"$#,##0.00_);($#,##0.00)") ($1,234.56)
=TEXT(A10,"$ * #,##0") $ 1,235 Currency format with [Red] will color a
cell is formatted, but the TEXT function
=TEXT(A11,"$ * #,##0.00") $ 1,234.56
Some accounting formats will be rejec
ed - the TEXT function doesn't support color formatting example, the following format will resul
mated as $#,##0._);[Red]($#,##0.) from the Format Cells dialog
=TEXT(A11,"_($* #,##0.00_);_($* (#,#

With the Accounting format you'll need

displays the way that you want.
 Currency symbol selection
all formats copied from the Format Cells dialog will
the TEXT function the same way as a cell with the same
ted on its own.

unction converts numeric values to text, so Excel no

he value as a number - Notice how the Result values
gned, but the starting values in column A are all right-

ormat with [Red] will color a negative value red when a

ted, but the TEXT function doesn't support text color.

unting formats will be rejected in the TEXT function. For

following format will result in a #VALUE! error:

_($* #,##0.00_);_($* (#,##0.00);_($* "-"??_);_(@_)")

ounting format you'll need to experiment until it

way that you want.
Date Formats - Months, days and years

Date: 4/26/2017

To display As Format Formula Result

Months 112 "m" =TEXT(B3,"m") 4
Months 0112 "mm" =TEXT(B3,"mm") 04
Months JanDec "mmm" =TEXT(B3,"mmm") Apr
Months JanuaryDecember "mmmm" =TEXT(B3,"mmmm") April
Months JD "mmmmm" =TEXT(B3,"mmmmm") A
Days 131 "d" =TEXT(B3,"d") 26
Days 0131 "dd" =TEXT(B3,"dd") 26
Days SunSat "ddd" =TEXT(B3,"ddd") Wed
Days SundaySaturday "dddd" =TEXT(B3,"dddd") Wednesday
Years 0099 "yy" =TEXT(B3,"yy") 17
Years 19009999 "yyyy" =TEXT(B3,"yyyy") 2017

You could also use a Named Range instead of a cell value, where cell B3 has been named "

Formula Result
=TEXT(StartDate,"m")4

See more: Define and use names in formulas

See more online: TEXT function reference

 In this case we're referencing the date in cell B3 like
this:

=TEXT(B3,"M")

But you could enter the date directly in the formula as

long as you surround it in quotes, like:

=TEXT("3/12/14","m")

It's much better to reference cell values though, as

they're much easier to see and change.

l B3 has been named "StartDate".

Time formats - Hours, minutes and seconds
Current time: 12:28 AM

To display As Format Formula

Hours 0-23 "h" =TEXT(B3,"h")
Hours 00-23 "hh" =TEXT(B3,"hh")
Minutes 0-59 "m" =TEXT(B3,"m")
Minutes 00-59 "mm" =TEXT(B3,"mm")
Seconds 0-59 "s" =TEXT(B3,"s")
Seconds 00-59 "ss" =TEXT(B3,"ss")
Time 12 AM "h AM/PM" =TEXT(B3,"h AM/PM")
Time 12:28 AM "h:mm AM/PM" =TEXT(B3,"h:mm AM/PM")
Time 12:28:43 a "h:mm:ss A/P" =TEXT(B3,"h:mm:ss A/P")
Time 0:28:42.67 "h:mm:ss.00" =TEXT(B3,"h:mm:ss.00")
Elapsed Time
1:02 "[h]:mm" =TEXT(B16,"[h]:mm")
(hours & minutes)
Elapsed Time
62:16 "[mm]:ss" =TEXT(B17,"[mm]:ss")
(minutes & seconds)

Elapsed Time
3735.80 "[ss].00" =TEXT(B18,"[ss].00")
(seconds & hundredths)

See more online: TEXT function reference

Result
12-hour clock
0 AM/PM, am/pm, A/P, a/p - Displays the hour based
00 on a 12-hour clock. Excel displays AM, am, A, or a for
times from midnight until noon and PM, pm, P, or p for
4
times from noon until midnight.
04
43 24-hour clock
43 If you leave off the AM/PM, Excel will display the
time based on a 24-hour clock, like 17:30.
12 AM
12:28 AM
12:28:43 a
0:28:42.67

1:02

62:16

3735.80
Combine Date & Time formats
Current Date/Time:

Formula
="Date: "&TEXT(B3,"mm/dd/yyyy")
="Date-time: " & TEXT(B3, "m/d/yyyy h:mm AM/PM")

Full sentence
Today is Wednesday, April 2017, and the current time is 12/28 AM.

="Today is "&TEXT(B3,"dddd, mmmm yyyy")&", and the current time is "&TEXT(B3,"hh/mm AM/PM")&

See more online: TEXT function reference

 4/26/2017 12:28 AM

Result
Date: 04/26/2017 Combine Dates & Times You can easily
Date-time: 4/26/2017 12:28 AM combine date and time format strings, like:

=TEXT(B3 "m/d/yyyy h:mm AM/PM")

You're not limited to putting text in front of the TEXT

e is 12/28 AM. function, you can also put it afterwards like in the
following example:

the current time is "&TEXT(B3,"hh/mm AM/PM")&"." ="Today is "&TEXT(B3,"dddd, mmmm yyyy")&", and
the current time is "&TEXT(B3,"hh/mm AM/PM")&"."
ou can easily
strings, like:

M/PM")

in front of the TEXT

wards like in the

mmm yyyy")&", and

h/mm AM/PM")&"."
Percentage formats

Value Description Formula Result Percentages:

0.2447400884 No decimals =TEXT(A4,"0%") 24%
Percentage formats will dis
0.2447400884 1 decimal =TEXT(A5,"0.0%") 24.5% and round according to the
0.2447400884 2 decimals =TEXT(A6,"0.00%") 24.47% 24.5% has been rounded to

See more online: TEXT function reference

Percentages:

Percentage formats will display a decimal in its equivalent % format

and round according to the number of decimal places entered. So
24.5% has been rounded to 1 decimal place.
Fraction formats

Value Description Formula Result Fractio

4.34 Up to one digit (1/4) =TEXT(A4,"# ?/?") 4 1/3
After y
0.34 Up to one digit (1/4) ** =TRIM(TEXT(A5,"# ?/?"))1/3 well as a
4.34 Up to two digits (21/25) =TEXT(A6,"# ??/??") 4 17/50 as a frac
4.34 Up to three digits (312/943) =TEXT(A7,"# ???/???") 4 17/50 example
formatte
4.34 As halves (1/2) =TEXT(A8,"# ?/2") 4 1/2
4.34 As quarters (2/4) =TEXT(A9,"# ?/4") 4 1/4 If no fr
4.34 As sixteenths (8/16) =TEXT(A10,"# ??/16") 4 5/16 such as
4.34 As tenths (3/10) =TEXT(A11,"# ?/10") 4 3/10 fraction,
4.34 As hundreths (30/100) =TEXT(A12,"# ??/100") 4 34/100 ** Note t
leading s

See more online: TEXT function reference

Fractions:

After you apply a fraction format to a cell, decimal numbers as

well as actual fractions that you type in that cell will be displayed
as a fraction. For
example, typing .5 or 1/2 results in 1/2 when the cell has been
formatted with a fraction type of Up to one digit (1/4).

If no fraction format is applied to a cell, and you type a fraction

such as 1/2, it will be formatted as a date. To display it as a
fraction, apply a Fraction format, and then retype the fraction.

** Note the second example uses the TRIM function to trim the
leading space from decimal only values.
Scientific notation formats

Value Description Formula Result Scientific not

12,200,000 Scientific - 7 places =TEXT(A4,"0.00E+00") 1.22E+07
E (E-, E+, e-, e
12,200,000 Scientific - 6 places =TEXT(A5,"#0.0E+0") 12.2E+6 format. Excel dis
corresponds to t
moved. For exam
Excel displays th
the format_tex
12.2E+6.

See more online: TEXT function reference

Scientific notation:

E (E-, E+, e-, e+) - Displays a number in scientific (exponential)

format. Excel displays a number to the right of the "E" or "e" that
corresponds to the number of places that the decimal point was
moved. For example, if the format_text argument is "0.00E+00",
Excel displays the number 12,200,000 as 1.22E+07. If you change
the format_text argument to "#0.0E+0", Excel displays
12.2E+6.
Special formats - Zip code, Zip +4, Phone number, Social Secu

Value Description
12345 Zip Code
123456789 Zip Code + 4
1234567899 Phone Number
123456789 Social Security Number

See more online: TEXT function reference

 ip code, Zip +4, Phone number, Social Security number

Formula Result You can create you

=TEXT(A4,"00000") 12345 number format. Fo
card format could
=TEXT(A5,"00000-0000") 12345-6789
=TEXT(A6,"[<=9999999]###-####;(###) ###-####
(123) 456-7899 "####-####-##
=TEXT(A7,"000-00-0000") 123-45-6789

ction reference
You can create your own Special fomats with a Custom
number format. For example, a standard 16-digit credit
card format could be:

"####-####-####-####"
Using Symbols with the TEXT function to create custom format

Use this key

Symbol Name To enter
combination
$ Dollar sign ALT+0162
+ Plus sign ALT+0163
( Left parenthesis ALT+0165
: Colon ALT+0128
^ Circumflex accent (caret)
' Apostrophe Symbols are displayed exactly as entered. For
{ Left curly bracket example,
< Less-than sign
=TEXT(A4,"~$#,###") would display "~$1,235".
= Equal sign
- Minus sign
/ Slash mark Use the Custom number format dialog to help
) Right parenthesis build your own custom number formats. It's much
easier to modify an existing format than try to
! Exclamation point build your own from scratch!
& Ampersand
~ Tilde
} Right curly bracket
> Greater-than sign
Space character

See more: Create or delete a custom number format

See more online: TEXT function reference

reate custom formats

xactly as entered. For

would display "~$1,235".

format dialog to help

umber formats. It's much
ting format than try to
atch!
Create sentences with the TEXT function

Formula
=D4&" sold "&TEXT(E4,"$#,###")&" worth of units.
=D4&" had "&TEXT(F4, "0%")&" of total sales."

You can combine multiple values and text with the

Ampersand (&) and punctuation separators, like &", "& to
add a comma followed by a space. This is called
"concatenation".

See more online: TEXT function reference

e TEXT function
Details
Result Salesperson Sales
Robbie Burke sold $2,800 worth of units. Robbie Burke $2,800.00
Robbie Burke had 40% of total sales.

s and text with the

n separators, like &", "& to
ce. This is called
% of Total
40%
Custom formats
Value Description Formula
123456 ID # & 9-Digit number ="ID# "&TEXT(A4,"000000000")
123456 Latitude/Longitude =TEXT(A5,"### 00' 00''")

See more online: TEXT function reference

Result You can create your own Special formats with a Custom number
ID# 000123456 format.
12 34' 56''
h a Custom number
Restore leading 0's and convert back to numbers
The TEXT function converts nume
TEXT, so you can't perform mathe
Original Leading 0's TEXT Convert back operations on them. You can use
Value removed function to Numbers (--) operator to convert text value
00001 1 00001 1 numbers, like:
00012 12 00012 12
=--D4
00123 123 00123 123
01234 1234 01234 1234 Which will convert 00001 back to
12345 12345 12345 12345
If you need to use a TEXT convert
formula try to use it before using
which will return 3. If Excel return
See more online: TEXT function reference you can use =--D4+2.
EXT function converts numeric values to
so you can't perform mathematical
ions on them. You can use the double-unary
erator to convert text values back to
ers, like:

will convert 00001 back to 1

need to use a TEXT converted number in a

a try to use it before using (--), like =D4+2,
will return 3. If Excel returns an error then
n use =--D4+2.
Use CHAR(10) with the TEXT function to add a new line

TEXT w/a
Formula Line Break

="Today is: "&CHAR(10)&TEXT(TODAY(),"mm/dd/yy") Today is:

04/26/17

You can use CHAR(10) with the TEXT function to create a new
line, but you need to format the cell to Wrap Text.

Format Cells (Ctrl+1) > Alignment > Check the Wrap Text
check box

See more online: TEXT function reference

new line
Report Time: 00:28:43 Report Date: 04/26/2017

Add a Date/Time Stamp to a Page Header/Footer

Page Header/Footer

You don't need to use the TEXT function to add a Page Header or Footer.

1. To add a Date/Time stamp to a Page Header/Footer first click the Page Setup
flyout in the Ribbon: Pasgfsadfage Layout > Page Setup > Flyout.

2. In the Page Setup dialog click the Header/Footer tab.

3. Add your text in the Left/Center/Right section(s), then click the Date or Time
buttons.

1. Choose the Page Setup flyout in the Page Layout ribbon tab

2. Click the Header/Footer tab on the Page Setup dialog

Report Time: 00:28:43 Report Date: 04/26/2017

See more online: TEXT function reference

 Report Time: 00:28:43 Report Date: 04/26/2017

e Setup

or Time

3. Add your section text and click on the Date or Time buttons above

Date/Tim
e
selections
Report Time: 00:28:43 Report Date: 04/26/2017
 Report Time: 00:28:43 Report Date: 04/26/2017

me buttons above

Date/Tim
e
selections
Report Time: 00:28:43 Report Date: 04/26/2017