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All Questions Must Be Answered.: Generally, Direct Clients Are Those Individuals or Families Immediately Affected

The document provides instructions for applying for funding from the Youth Master Plan Funding program administered by the City of San Marcos Parks and Recreation Department. It notes that applications are due by November 14, 2016 and should be submitted to the Parks and Recreation Department. The document outlines eligibility criteria for receiving funds and application requirements including submitting 6 copies of the application and other supporting documents.

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97 views7 pages

All Questions Must Be Answered.: Generally, Direct Clients Are Those Individuals or Families Immediately Affected

The document provides instructions for applying for funding from the Youth Master Plan Funding program administered by the City of San Marcos Parks and Recreation Department. It notes that applications are due by November 14, 2016 and should be submitted to the Parks and Recreation Department. The document outlines eligibility criteria for receiving funds and application requirements including submitting 6 copies of the application and other supporting documents.

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Special Instructions for:

YOUTH MASTER PLAN FUNDING APPLICATION

Please note:

Applications will be due by 12:00 p.m. on November 14, 2016. Please deliver
your application to the Parks and Recreation Department located at 401 E.
Hopkins. The Funding Approval Subcommittee will make their
recommendations to the San Marcos Commission on Children and Youth in
August. There will be a vote for decisions on where funding is to be awarded.
From there, it will go to City Council for final approval. If you have any
questions or need additional information, please contact Jessica Ramos at
(512) 393-8283.

NOTE:
The City of San Marcos supports local agencies that provide
valuable services to the community through multiple funding
sources including Human Services Social Services funding,
Community Development Block Grant (CDBG), and San Marcos
Commission on Children and Youth funding. It is the Citys policy
that each program can be funded during any fiscal year from only
one City funding source. Agencies can submit only one application
per program to the City funding source of their choice. An agency
can submit applications for multiple programs to the same funding
source.

City funding cannot exceed 50% of your funding sources. Please


provide information on all funding sources for your proposed budget
so that the Board can evaluate this information. The maximum
amount of funding you would be able to request through this
process is $5,000.

All questions must be answered.


(If a question does not apply to the program requesting funds, please mark
n/a.)

1) For agencies with multiple programs:


a. Submit a separate application for each program for which you wish
to receive funding for.
b. Funding and expense information on each application should be for
the specified program.
c. Attach a copy of your proposed total agency budget for 2015-2016
budget year.

2) Client counts (Page 2 of application):


Generally, direct clients are those individuals or families immediately affected
or personally served by the helping agency. Examples are counseling,
concrete services, home visits, and crisis intervention. Direct client counts
should be unduplicated.
Generally, indirect clients are those not immediately affected or served
personally by the helping agency. Examples are taking appropriate steps to
ensure that the family or individual obtains the needed services through
referral; giving lectures or presentations to large assemblies.

To participate in the admissions review process, an agency must


meet the following criteria:
1. Must provide services in the San Marcos area.
2. Must establish that it is performing a needed service that meets the
needs of one of the Priority Areas in the Youth Master Plan.
3. Must execute an agency agreement with the San Marcos Commission on
Children and Youth.
4. Must have measurable goals and agree to undergo periodic program
evaluations by the San Marcos Commission on Children and Youth or City
of San Marcos staff.
5. Must have letters of support from members of the San Marcos community.

6. Must submit a 6 month progress report and a Final Report at the end of
the program.

Please provide 6 copies of the following:


Application
Questionnaire
Copies must be two sided and three-hole punched.

Please provide 1 copy of the following:


Program Budget
Copy of organizational chart showing names of staff persons working on
proposed program
Non-discrimination policy statement
Copy of the last available IRS Form 990, pages 1 and 2 (Should be at least a
2011 depending on your fiscal year)
Copy of latest audit or CPA signed review
Letters of support from members of the San Marcos Community (3 letters
will be sufficient)

Please do not bind or staple any documents.


Deadline for completed application(s) will be at 12:00 p.m.
on
November 14, 2016. They must be submitted to the
Parks and Recreation Department located at
401 E. Hopkins Street, San Marcos, Texas.

If you decide to mail your application, your agency bares burden of


proof of
City of San Marcos

Youth Services Funding Application

application submission by the application deadline.

Name of Agency/Organization:

Address:

City, State & Zip:

Contact Person: Thaddeus Odenweller Title: Mr.

E-Mail Address: [email protected]

Phone: 979-709-7804 Fax:

Program Title:

Amount of Funds Requested: $5,000

Program Status: (check one) Existing Program Program Expansion X New Program

Briefly describe the program:


Adventure playgrounds, a place for kids to go after school and on weekdays to go free play. No
parents, they make their own rules and figure out what is right and wrong on their own.

Describe the services the program provides:

An area that has some dangerous items in the fence but they get to use them correctly so they dont
get hurt from the items or other kids.

If requested funds are used for matching funds or match requirement, identify source and amount:

Source: Donations & fundraisers Amount: $5,000

Source: Amount:

Define the following terms as used by your agency:


Direct Clients:

Indirect
Clients:

Number of clients served yearly: 1500-7000 kids a year

Total number of direct clients served ONLY in San Marcos:


(should equal #9A on questionnaire.)

Total number of direct clients:


(should equal #9 on questionnaire.)

Does program participation depend upon income or any other determination of eligibility?
No:
If Yes, please attach a copy of the eligibility guidelines. (If a sliding scale is used
Yes: attach a copy of the scale used.)
REMINDER:
A separate application MUST be completed for each program requesting funding.

Submitted By:

Signature of Executive Director Date

Printed Name of Executive Director

Approval:

Signature of Board President Date

Printed Name of Board President

Youth Services Funding Questionnaire

The Board strongly requests that all answers be typed.


Total responses should not exceed five pages.
PLEASE COMPLETE ALL QUESTIONS.

1. What is the agencys mission?

To get kids outdoors, and learn life skills that everybody should know. At this playground, whether it be
old tires, planks of wood or puddles of mud, nothing is meant to be hands-off aside from the
parents.

2. What are the goals of the program for which you are requesting funding?
To get building martials for the playground so the kids can learn to build different things that they will
need to use for their play time, by the end of the year 5 kids will be able to build something different made
out of wood.

3. How will you know you met these goals by the end of the funding year?

We will know if our goal is met if we can show the playground off and all the equipment that is there.
Then ask the kids that come regularly if they can do a certain thing by the end of the year.

4. Identify which Priority Area of the Youth Master Plan this program will fulfill.

3 or 4

5. What are your plans to sustain this program? (Please provide a detail response.)

My plans to sustain this program include partnering with the city dump and the city trash so they send me
different things that may be broken or old. We will take anything that we can use, the kids will be able to
use anything because they have a huge imagination and can turn a stick into a wand, or a sword, or
anything else that they need to fill their story. We will also have different volunteer teams that will go out
on the town and find different things that are going to be thrown out to grab and bring back to the
playground. We will be taking out different equipment every week that has been in the playground for a
month, so that means every week we are going to be adding and taking away different equipment so the
kids have so many different things to play around with and they dont have to keep playing the same
activity over and over again. They will be learning different skills every week and will be able to put the
skills they learned here in place later in life.
6. Discuss how you will measure program success.

We will measure program success by asking the kids every month to show us something new that they
learned while they were here at the playground.

How many volunteers does your agency/organization have and how many hours do they
7. spend on the program requesting funding?
We have about 10 volunteers every week, they spend about 2 hours a week requesting funding because we
dont need that much funding because we are planning on finding everything we have from the dump or
other junk yards.

11. What additional funding is your agency requesting for this project?

Funding Source Amount Granted Not Granted


Donations from parents However much they feel No Yes
they need to donated
Junk Yards Stuff they dont need No Yes
anymore
The Dump Stuff they find that is No Yes
slightly broken that is just
going to get tossed

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