Notarial Practice Rule

RULE VII NOTARIAL PRACTICE RULE
RULE VII
SIGNATURE AND SEAL OF NOTARY PUBLIC
SECTION 1. Official Signature. In notarizing a paper instrument or document, a notary public
shall:
(a) Sign by hand on the notarial certificate only the name indicated and as appearing on the
notary's commission;
(b) Not sign using a facsimile stamp or printing device; and
(c) Affix his official signature only at the time the notarial act is performed.
SEC. 2. Official Seal. - (a) Every person commissioned as notary public shall have a seal of
office, to be procured at his own expense, which shall not be possessed or owned by any other
person. It shall be of metal, circular in shape, two inches in diameter, and shall have the name of
the city or province and the word Philippines and his own name on the margin and the roll of
attorney's number on the face thereof, with the words "notary public" across the center. A mark,
image or impression of such seal shall be made directly on the paper or parchment on which the
writing appears.
(b) The official seal shall be affixed only at the time the notarial act is performed and shall be
clearly impressed by the notary public on every page of the instrument or document notarized.
(c) When not in use, the official seal shall be kept safe and secure and shall be accessible only to
the notary public or the person duly authorized by him. chan robles virtual law library
(d) Within five (5) days after the official seal of a notary public is stolen, lost, damaged or other
otherwise rendered unserviceable in affixing a legible image, the notary public, after informing the
appropriate law enforcement agency, shall notify the Executive Judge in writing, providing proper
receipt or acknowledgment, including registered mail, and in the event of a crime committed,
provide a copy or entry number of the appropriate police record. Upon receipt of such notice, if
found in order by the Executive Judge, the latter shall order the notary public to cause notice of
such loss or damage to be published, once a week for three (3) consecutive weeks, in a
newspaper of general circulation in the city or province where the notary public is commissioned.
Thereafter, the Executive Judge shall issue to the notary public a new Certificate of Authorization
to Purchase a Notarial Seal.cralaw
(e) Within five (5) days after the death or resignation of the notary public, or the revocation or
expiration of a notarial commission, the official seal shall be surrendered to the Executive Judge
and shall be destroyed or defaced in public during office hours. In the event that the missing, lost
or damaged seal is later found or surrendered, it shall be delivered by the notary public to the
Executive Judge to be disposed of in accordance with this section. Failure to effect such
surrender shall constitute contempt of court. In the event of death of the notary public, the person
in possession of the official seal shall have the duty to surrender it to the Executive Judge.cralaw
SEC. 3. Seal Image. - The notary public shall affix a single, clear, legible, permanent, and
photographically reproducible mark, image or impression of the official seal beside his signature
on the notarial certificate of a paper instrument or document.cralaw
SEC. 4. Obtaining and Providing Seal. - (a) A vendor or manufacturer of notarial seals may not
sell said product without a written authorization from the Executive Judge.cralaw
(b) Upon written application and after payment of the application fee, the Executive Judge may
issue an authorization to sell to a vendor or manufacturer of notarial seals after verification and
investigation of the latter's qualifications. The Executive Judge shall charge an authorization fee
in the amount of PhP 4,000 for the vendor and PhP 8,000 for the manufacturer. If a manufacturer
is also a vendor, he shall only pay the manufacturer's authorization fee.cralaw
(c) The authorization shall be in effect for a period of four (4) years from the date of its issuance
and may be renewed by the Executive Judge for a similar period upon payment of the
authorization fee mentioned in the preceding paragraph.cralaw
(d) A vendor or manufacturer shall not sell a seal to a buyer except upon submission of a certified
copy of the commission and the Certificate of Authorization to Purchase a Notarial Seal issued by
the Executive Judge. A notary public obtaining a new seal as a result of change of name shall
present to the vendor or manufacturer a certified copy of the Confirmation of the Change of Name
issued by the Executive Judge.cralaw
(e) Only one seal may be sold by a vendor or manufacturer for each Certificate of Authorization to
Purchase a Notarial Seal.cralaw
(f) After the sale, the vendor or manufacturer shall affix a mark, image or impression of the seal to
the Certificate of Authorization to Purchase a Notarial Seal and submit the completed Certificate
to the Executive Judge. Copies of the Certificate of Authorization to Purchase a Notarial Seal and
the buyer's commission shall be kept in the files of the vendor or manufacturer for four (4) years
after the sale.cralaw
(g) A notary public obtaining a new seal as a result of change of name shall present to the vendor
a certified copy of the order confirming the change of name issued by the Executive Judge.cralaw

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RULE VII NOTARIAL PRACTICE RULE

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