Week 12 ~ Assignment 10

Rules for Indexing

Name

Instructions
Use Rules for Alphabetical Indexing of Personal and Business Names, to help you
decide on proper indexing units.

Fill in the table with your decisions on indexing units. Then show the proper filing
order for each group of four names, using 1, 2, 3 and 4 under the # column!

KEY
# NAMES UNIT 2 UNIT 3 UNIT 4
UNIT
Group 1
4 Z. T. Glasier-Jones Jones Glasier ZT
1 Z. T. Glasier Glasier ZT
2 Alice Glazier Glazier Alice
3 Gleason Company Gleason Company
Group 2
4 Helen Clara McBeth McBeth Helen Clara
2 David F. MacCormack MacCormack David F
1 Mildred MacBeth MacBeth Mildred
3 Irene B. Maple Maple Irene B
Group 3
1 Dean A. Schwartz Schwartz Dean A
4 M. Robert Swartz Swartz M Robert
2 Katherine Schwarz Schwarz Katherine
3 Ethel M. Schwarzkoff Schwarzkoff Ethel M

Technology and Office Procedures

 KEY
# NAMES UNIT 2 UNIT 3 UNIT 4
UNIT
Group 4
2 Edward C. Albert Albert Edward C
Alberts Ice Cream
4 Alberts Ice Cream Shoppe
Shoppe
3 Alberts Grocery Store Alberts Grocery Store
1 E. Charles Albert Albert E Charles
Group 5
1 John T. Schklar Schklar John T
2 John L. Schlanger Schlanger John L
3 Judge Julia Schleicher Schleicher Julia Judge
4 Mary B. Schlick Schlick Mary B
Group 6
4 Five Hundred Ervay Corp. Five Hundred Ervay Corp
2 500 Cafeteria 500 Cafeteria
1 5 Dollar Diner 5 Dollar Diner
3 The 500, Inc. 500 Inc The
Group 7
2 Francis Q. Bourque Bourque Francis Q
1 Patricia Boark Boark Patricia
4 Patrick OReilly Burke Burke Patrick OReilly
3 Iris Burk Burk Iris

Technology and Office Procedures

 KEY
# NAMES UNIT 2 UNIT 3 UNIT 4
UNIT
Group 8
Moore Supplies &
4 Moore Supplies And Equipment
Equipment
3 Moore-Carter Boat Repair Moore Carter Boat Repair
2 Frank H. Mohr Mohr Frank H
1 Betty Geneva Mohr Mohr Betty Geneva
Group 9
1 O. Edwards Shop O Edward Shop
Mrs. Mary McClellan
2 OConner McClellan Mary Mrs
OConnor
4 Jacqueline O. Odum Odum Jacqueline O
3 George Felix Oden Oden George Felix
Group 10
4 Jos. A. ONeill ONeil Jos A
2 J. Gerrand ONeal ONeal J Gerrand
3 Harriet R. ONeill ONeill Harriet R
1 J. Gerald ONeal ONeal J Gerald
Group 11
4 Joseph Parker Parker Joseph
1 Allen Parks & Sons Allen Parks And Sons
3 Inman D. Parker, LL.B Parker Inman D LLB
2 Owen A. Park Park Owen A
Group 12
3 Mark L. DeBrum DeBrum Mark L
4 Mrs. Robert G. De Spain DeSpain Robert G Mrs
2 Mayor Ronald W. DeBerry DeBerry Ronald W Mayor
1 Carolyn De Baca, M.D. DeBaca Carolyn MD

Technology and Office Procedures

Alphabetic Filing
Using the cards on the next page, index (determine the caption by which the record
should be stored) and code (physically mark the record for filing by underlining) the
individual and company names on every card. Then, place them in alphabetic order,
according to the Rules for Alphabetic Filing. It might make it easier to actually use
scissors and cut out each block to put then in alphabetic order.

Record the order by writing the number thats written on the top right hand corner of the
card in the appropriate space on the table below. The order should reflect the first card
in alphabetic order as being on the top of the pile of cards to the last card in alphabetic
order being on the bottom of the pile of cards.

Card No. Card No.

1 15 9 9

2 16 10 7

3 5 11 8

4 4 12 2

5 11 13 1

6 12 14 3

7 13 15 10

8 6 16 14

Hand in the next page with your units marked.

Technology and Office Procedures

 1 2
Donald L. Sells, Jr. San Juan Supply Company
733 Dieppe Drive 923 Balmoral Road
Weyburn, SK Victoria, BC
S5H 3H4 V8T 1A7
Rule 5A Rule 1B
3 4
Russell J. Sells Gillermo Supply Company
23 Glenwood Avenue 49 Ponderosa Drive
Corner Brook, NF Antigonish, NS
A2H 4A8 B2G 2R4
Rule 1A Rule 1B
5 6
Mrs. James DArcia MacAbott Corporation
11122 110 Avenue 12 -20 Georgian Way
Edmonton, AB Sherwood Park, AB
T5H 3T6 T8A 5A2
Rule 5A Rule 1B
7 8
Captain Juan Oliverez R. Carlos Olivieri & Co.
145 King Edward Street 600 Taylor Street
Coquitlam, BC Saskatoon, SK
V3K 6M6 S7H 1X2
Rule 5A Rule 5
9 10
Ima L. McCormick Thati Model Aircraft Shop
1012 Ranchlands Blvd. NW P.O. Box 220
Calgary, AB Bath, ON
T3G 1Y1 K0H 1G0
Rule 1A Rule 1B
11 12
John Lipinski & Sons The L & S Lane Company
413 St. Louis Avenue 619 Como Road
Dorval, QC Nanaimo, BC
H95 2S7 V9R 5V8
Rule 1B Rule 4B
13 14
Len-Chu-Wong Mfrs. Universal Company
1001 Richards Street 471 Clendenan Street
Vancouver, BC Toronto, ON
V6B 1J6 M6P 2X7
Rule 3 Rule 1B
15 16
7 Street Supply Company Capital Services
400 7th Street Insurance Building
Thunder Bay, ON 15 Dogwood Blvd.
P7A 7B7 Brandon, MB
Rule 7 R7B 2M9
Rule 1B

Technology and Office Procedures