Emergency Dept Coding 10-07

Emergency Department
Coding
Audio Seminar/Webinar
October 2, 2007
Practical Tools for Seminar Learning

© Copyright 2007 American Health Information Management Association. All rights reserved.
Disclaimer
The American Health Information Management Association makes no

representation or guarantee with respect to the contents herein and specifically
disclaims any implied guarantee of suitability for any specific purpose. AHIMA has
no liability or responsibility to any person or entity with respect to any loss or
damage caused by the use of this audio seminar, including but not limited to any
loss of revenue, interruption of service, loss of business, or indirect damages
resulting from the use of this program. AHIMA makes no guarantee that the use
of this program will prevent differences of opinion or disputes with Medicare or
other third party payers as to the amount that will be paid to providers of service.
CPT® five digit codes, nomenclature, and other data are copyright 2006 American
Medical Association. All Rights Reserved. No fee schedules, basic units, relative
values or related listings are included in CPT. The AMA assumes no liability for the
data contained herein.
As a provider of continuing education, the American Health Information

Management Association (AHIMA) must assure balance, independence, objectivity
and scientific rigor in all of its endeavors. AHIMA is solely responsible for control of
program objectives and content and the selection of presenters. All speakers and
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commercial affiliations from presenting, but rather to provide the participants with
information from which they may make their own judgments.
AHIMA 2007 Audio Seminar Series i

Faculty
Lynda Starbuck, MS, RHIA
Ms. Starbuck is the national manager of auditing and education for Smart Documentation
Solutions (SDS) Healthport. Lynda has over 15 years experience in ED coding, RBRVS,
evaluation and management, and proper physician and nursing documentation to aid in ED
coding and compliance.
Becky Wilson, CCS, CPC
Ms. Wilson is a senior emergency department auditor with Healthcare Coding and Consulting
Services (HCCS). Ms. Wilson has seven years of experience in emergency department coding,
and has been an auditor of emergency department records for four years.
AHIMA 2007 Audio Seminar Series ii

Table of Contents
Disclaimer ..................................................................................................................... i
Faculty .........................................................................................................................ii
Objectives ..................................................................................................................... 1
OPPS – Facility Charge Guidelines.................................................................................... 1
E/M Determination ................................................................................................ 2
Critical Care .......................................................................................................... 3
Cardiopulmonary Resuscitation ............................................................................... 3
Intubation ............................................................................................................ 4
Burns ................................................................................................................... 4
Rule of 9s...................................................................................................... 5
Three Types of Burns ..................................................................................... 7
Burn Treatments............................................................................................ 7
Polling Question #1 ............................................................................................... 8
Fracture Care Services ........................................................................................... 8
Splints and Strapping ..................................................................................... 9
When to Code Splints (facility) .......................................................................10
ED Treatment Rooms ...........................................................................................11
Polling Question #2 ..............................................................................................11
Problem ED Procedures
I and Ds ..............................................................................................................12
Suture Repairs .....................................................................................................12
Fish Hook Removal...............................................................................................13
IV Hierarchy .................................................................................................................13
Documentation ....................................................................................................14
IV Coding Decision Trees ......................................................................................14
2008 ICD-9-CM Diagnosis Codes
Herpes Simplex ....................................................................................................16
Coronary Atherosclerosis.......................................................................................16
Avian Influenza Virus ............................................................................................17
Dysphagia ...........................................................................................................17
Ascites ................................................................................................................18
Personal History Codes .........................................................................................18
Family History Codes ............................................................................................19
Old Codes Worth Mentioning .................................................................................19
Medical Necessity ..........................................................................................................20
Supporting Coding References...............................................................................21
Modifiers ...................................................................................................................21
Modifier -25 .........................................................................................................22
Modifier -52 .........................................................................................................22
Modifier -59 .........................................................................................................23
Anatomical Modifiers ............................................................................................23
OPPS Changes for 2008 .................................................................................................24
CMS-2008 E/M Guideline Direction..................................................................................24
Case Study #1 ..............................................................................................................25
Case Study #2 ..............................................................................................................25
Case Study #3 ..............................................................................................................26
Case Study #4 ..............................................................................................................26
Resources ...................................................................................................................27
Audience Questions
Appendix ..................................................................................................................31
CE Certificate Instructions .....................................................................................32
AHIMA 2007 Audio Seminar Series
Table of Contents
AHIMA 2007 Audio Seminar Series

Emergency Department Coding Notes/Comments/Questions
Objectives
What’s included in Critical Care, CPR,
and Intubation and Fracture Care for facilities
Proper Burn Coding
When to code Splints and Strapping
What’s considered a Treatment Room
Identify Problem Procedures
Guidance for Facility E/M
Simplify IV Coding
Identify New Diagnosis Codes Pertaining to the ER
Understand Coding for Medical Necessity
Proper Use of Modifiers
OPPS and how it affects you in FY 2008 1
OPPS – Facility Charge Guidelines
In the outpatient arena of healthcare, CMS moved

to a system much like DRGs called APCs. The
difference is that only one DRG is paid, whereas
multiple APC payments may be made for one visit.
CMS continues to try to construct facility E/M
levels to reflect the acuity of care patients receive
(national guidelines). Until then, each hospital is
allowed to construct their own facility levels
based on the acuity of care patients receive and
to some extent the resources provided.
AHIMA 2007 Audio Seminar Series 1

CPT® Codes Copyright 2006 by AMA. All Rights Reserved
Facility Charge Guidelines
CMS – moving away from fee for service

OPPS/APCs – caused restructuring of ED
levels
Facility levels reflect the acuity of care the
patient receives
Status indicator – describes how services
are treated under OPPS for hospital
outpatient departments
Facility
E/M Determination
Five levels –
CPT 99281 – 99285
Critical care – CPT 99291 – code also any
procedures performed
Third party payers may not pay additional
½ hours of critical care on the facility side
All procedures performed by physicians
and ancillary staff must be coded
Review nursing notes for procedures
performed
4

Critical Care
Beginning in 2007, nurses must also

document duration of critical care
time in order to charge E/M 99291.
(Less than 30 minutes of care does
not support critical care)
Remember – if it is
not documented,
it did not happen.
Cardiopulmonary Resuscitation
Cardiopulmonary Resuscitation
(CPT 92950) found in cardiac arrest
only includes the actual bagging of
the patient and external cardiac
massage.
Drugs given during cardiac
resuscitation should be coded
separately using CPT 90774 / 90775.

Intubation
Endotracheal Intubation (CPT 31500) is an
emergency procedure done to establish an
airway.
Rapid Sequence Intubation (RSI) includes
total body paralysis in order to control the
scene, paralyze the vocal cords (muscle
relaxation) and protect the airway from
aspiration. For RSI – IVP drugs are used
and should be coded in addition to CPT
31500.
Burns
The burn patient has the
same priorities as all other
trauma patients
- Assess – airway, breathing, circulation,
disability, and exposure
- Essential management points – stop the
burning, good IV access and early fluid
replacement
- Severity of the burn is determined by
burned surface are, depth of burn and
determining the percentage of the burn 8

Rule of 9s
Commonly used to estimate the burned
surface area in adults
The body is divided into anatomical regions
that represent 9% (or multiples of 9%) of
the total body surface. The outstretched
palm and fingers approximates to 1% of
the body surface area.
If the burned area is small , assess how
many times your hand covers the area
Morbidity and mortality rises with
increased burned surface area.
9
Estimating the Burned Surface

Area in Adults – Rule of 9’s
10

Estimating the Burned Surface

Area in Children – Rule of 9’s
11
Burns – continued…
Burns greater than 15% in an adult

or greater than 10% in a child, or any
burn occurring in the elderly or very
young are serious
12

Three Types of Burns – code to

the highest degree per site
First degree burn – erythema, pain,

absence of blisters
Second degree (Partial Thickness)
burn – red or mottled skin, flash
burns
Third degree (Full Thickness) burn –
Dark and leathery skin, dry skin
13
Burn Treatments –
Dressing and Debridement
CPT 16000 – treatment of a 1% degree
burn. Includes a simple cleaning and
application of an ointment or dressing
CPT 16020 – dressing/debridement of a
small area burn without anesthesia
CPT 16025 – dressing/debridement of a
medium area, such as a whole face or
whole extremity without anesthesia
CPT 16030 – dressing /debridement of a
large burn area (more than one extremity)
without anesthesia
14

Polling Question #1
A patient presents to the ED with an order
from their PCP for IM Rocephin x 3 days for
otitis media. How do you code?
Choose applicable diagnosis code(s)
*1 ICD – 382.9 CPT 99281 /90772

*2 ICD – 382.9 CPT 99281
*3 ICD – 382.9 CPT 90772
15
Fracture Care Services
Physician in ED must provide

the definitive care such as
“manipulation,” “stabilization,”
“fixation,” or “restorative care.”
Initial treatment and stabilization of
a fracture is considered the
“significant portion” of care under
CMS rules.
16

Fracture Care Services not included:

Follow-up care
Evaluation and Management services prior
to the procedure and/or unrelated to the
injury necessitating the fracture care
service
Billing a facility E/M is appropriate as long
as there are separately identifiable
services performed, documented, and
medically necessary.
17
Splints and Strapping

A device that provides emergency
immobilization for any injury suspected
of fracture, dislocation or subluxation
• Static Splints – keep an injury immobilized
• Dynamic Splints – allow for movement (splints
that have a joint or are hinged)
18

Splints /Strappings not coded
Ace bandages
Slings
Post op shoe or boot
(These are considered supplies and
are reported only as supply items)
Off the shelf splints?????
19
When to Code Splints (facility)

Code splints when the definitive fracture
care is not provided (coded)
Normally splints are coded in addition to
an E/M code, they are not coded in
addition to a fracture care code.
20

ED Treatment Rooms
Do not bill E/M with drug administration

charge when an infusion is the sole reason
for the visit
2007 OPPS Final Rule – “Providers should

bill a low-level visit code in such
circumstances only if the hospital provides
a significant, separately identifiable low-
level visit in association with the packaged
service.”
21
Polling Question #2
Patient presents to ED with a fish hook
embedded in the forearm while fishing in a
pond. Physician removed fish hook by pulling
it through the skin.
Choose diagnosis and procedure code(s)
*1 ICD 881.10+ E-codes, CPT E/M level
*2 ICD 881.10+ E-codes, CPT E/M level
and 10120
*3 ICD 881.10+ E-codes,
CPT 10120
22

Problem ED Procedures: I & Ds
CPT 10060 is used for simple/single

incision and drainage of abscess, The
physician makes a small incision through
the skin overlying an abscess allowing it
to drain.
CPT 10061 is used for multiple or
complicated incision and drainage of
abscess. The physician may place a drain
or packing to allow continued drainage.
23
Problem ED Procedures:
Suture Repairs
Simple – superficial single layer suture or

staple (or Dermabond)
Intermediate – layered closure or single
layer with debridement or removal of
foreign body. Extensive cleaning,
debridement or removal of particulate
matter with a 1-layer closure qualifies as
and intermediate repair.
Complex – multi-layers or revisions
24

Problem ED Procedures:
Fish Hook Removal
Fish hook removal in

the ED is an
on-going coding discussion
Two ways to code:
- Go up one E/M level
- Code CPT 10120 (Foreign body removal
with incision)
25
IV Hierarchy
November 2005 CPT Assistant, Volume 15,
refers to this as a primary and secondary
hierarchy
Chemo infusions (96409)

Chemo injections (96413)
Non-chemo, therapeutic infusions
(90765, 90766, 90767, 90768)
Non-chemo, therapeutic injections
(90774, 90775)
Hydration infusions (90760, 90761)
26

IV Documentation
Sample Nursing Documentation

• Documented as IV, IVP, or IVPB
• “IV med given over 30 minutes” can be
coded as an IVPB (90765, 90766, 90767,
90768)
• “Rocephin IVPB started at 10:30. No
other times documented;” codes to one
IVP.
27
28

29
30

2008 ICD-9-CM Diagnosis Codes

Herpes Simplex
Old 054.9
058.1x Roseola infantum
Exanthema subitum (sixth disease)
Subdivided by that caused by HHV-6 or HHV-7
058.2x Other human herpesvirus encephalitis
058.8x Other human herpesvirus infections
HHV-8, also known as Kaposi’s sarcoma
associated herpes virus
31
Diagnosis Codes continued
Coronary Atherosclerosis
Old 414.00-414.07
New 414.2 Chronic total occlusion of coronary artery
Complete occlusion of coronary artery
Total occlusion of coronary artery
Code first coronary atherosclerosis (414.00-414.07)
Excludes: acute coronary occlusion with myocardial
infarction (410.00-410.92)
Acute coronary occlusion without myocardial infarction
(411.81)
New 440.4 Chronic total occlusion of artery of the extremities
Complete occlusion of artery of the extremities
Total occlusion of artery of the extremities
Code first atherosclerosis of arteries of the extremities
(440.20-440.29, 440.30-440.32)
Excludes: acute occlusion of artery of extremity (444.21- 444.22) 32

Avian Influenza Virus

Old Codes 487.0 – 487.8
New Code 488

Influenza caused by influenza
viruses that normally infect
only birds and, less commonly,
other animals
Excludes: influenza caused by
other influenza viruses (487)
33
Dysphagia
Old Code 787.2
787.20 Dysphagia, unspecified
Difficulty in swallowing NOS
787.21 Dysphagia, oral phase
787.22 Dysphagia, oropharyngeal phase
787.23 Dysphagia, pharyngeal phase
787.24 Dysphagia, pharyngoesophageal phase
787.29 Other dysphagia
Cervical dysphagia
Neurogenic dysphagia 34

Ascites
789.51 Malignant ascites

Code first malignancy, such as: malignant
neoplasm of ovary (183.0), secondary malignant
neoplasm of retroperitoneum and peritoneum
(197.6)
789.59 Other ascites
35
Diagnosis Codes continued.
Personal History Codes
V12.53 Sudden cardiac arrest

Sudden cardiac death successfully
resuscitated
V12.54 Transient ischemic attack (TIA), and
cerebral infarction without residual
deficits
V13.22 Personal History of cervical dysplasia
36

Family History Codes
V16.52 Family History of malignant neoplasm, bladder

V17.41 Family History of sudden cardiac death (SCD)
V17.49 Family History of other cardiovascular diseases
V18.11 Family History of multiple endocrine neoplasia
(MEN) syndrome
V18.19 Family History of other endocrine and metabolic
diseases
37
Old Codes Worth Mentioning…
Fussy Infant – 780.91

Excessive Crying of Infant – 780.92
Long-term use of Meds – V58.6x
38

Medical Necessity
Medically Necessary means that a service, supply
or medicine is necessary and appropriate and
meets the standards of good medical practice in
the medical community for the diagnosis or
treatment of a covered illness or injury, as
determined by the insurance company
Review National Coverage Decisions (NCD)

Review Local Medical Review Policies (LMRP)
NCDs take precedence over LMRPs
39
Medical Necessity continued
Code Signs and Symptoms to

support test
May code diagnoses from the
Radiology Report
“Rule out” or “probable” diagnoses
not acceptable
May not code results from Lab tests
40

Supporting Coding References
AHA Coding Clinic for ICD-9-CM

• 2Q 2002, Volume 19, Number 2, Page 3
• 1Q 2000, Volume 17, Number 1, Page 4
10/01/07 ICD-9-CM Official Guidelines
for Coding Section IV: Diagnostic Coding
and Reporting Guidelines for Outpatient
Services
41
Modifiers
Modifier 25
Modifier 52
Modifier 59
Anatomical Modifiers
42

Modifier -25
Significant, separately identifiable

evaluation and management service by
the same physician on the same day of
the procedure or other service
Use on E/M codes only
Ask yourself “is the patient presenting
with a chief complaint requiring
evaluation to determine treatment?”
43
Modifier -52
Services that were partially reduced

or elimated at the physician’s
election.
Procedure or service is being
performed at a lesser level.
Not for use on procedures requiring
anesthesia (general, regional, or
local.)
44

Modifier -59
Procedure or service was

distinct or independent from
other services performed on the same day.
Indicates that the procedure is not
considered to be a component of another
procedure, but instead is a distinct
independent procedure.
Guidance from CMS can be found at:
http://www.cms.hhs.gov/NationalCorrectCodInitEd/
Downloads/modifier59.pdf
45
Anatomical Modifiers
Often used incorrectly.
Shouldn’t be used on codes
which cover multiple body
areas.
Do not use LT or RT to report
bilateral procedures.
46

OPPS Changes for 2008
Expand the use of “packaging” under OPPS

Use composite APCs (2 in 2008)
Implement a set of “general principles”
that CMS believes hospitals should adhere
to in formulating their own internal facility
visit coding guidelines
Establish a hospital outpatient quality data
reporting program for 2008
47
CMS-2008
E/M Guideline Direction
Based on hospital facility resources
Clear and usable for compliance purposes and audits
Meet the HIPAA requirements
Require documentation that is clinically necessary for patient care
Should not facilitate upcoding or gaming
Written or recorded, well-documented, and provides the basis for
selection of a specific code
Applied consistently across patients in the clinic or ED to which they
apply
Should not change with great frequency
Readily available for fiscal intermediary (or, if applicable, Medicare
Administrative Contractor) review
Should result in coding decisions that could be verified by other
hospital staff members, as well as outside sources.
48

Case Study #1
2 year old patient presents

to the ED with a fever of 103.2
for 2 days. CBC, Chem 7, and CXR were all
negative. Spinal tap was attempted with
no fluid obtained. Patient given IM
Rocephin and told to follow-up with PCP in
the morning.
DX – fever, unknown origin
Code diagnosis and procedures.
49
Case Study #2
12 year old fell off skateboard and

hurt left wrist.
DX – undisplaced fracture of distal
radius and ulna. Ulnar gutter splint
applied and patient told to follow-up
with ortho in 1 week.
50

Case Study #3
Patient admitted to ED with

nausea, vomiting and diarrhea.
DX – gastroenteritis, nausea
and vomiting with dehydration
Patient given IVP Zofran @ 2010, IVP
Reglan @ 2015, IVP Zofran @2115 and IV
NS Bolus @ 2000. No other nursing
documentation.
51
Case Study #4
Patient admitted to the ED with rash

on his legs.
DX – cellulitis of both legs
I&D performed with minimal pus
obtained from one abscess and none
from the other. Patient given IM
Rocephin.
52

Resource/Reference List
NCD/LMRP
http://www.cms.hhs.gov/mcd/search.asp?from2=search1.asp&
CMS MedLearn Matters Articles
http://www.cms.hhs.gov/MLNMattersArticles/
CMS Modifier 59 Article
http://www.cms.hhs.gov/NationalCorrectCodInitEd/Downloads/mo
difier59.pdf
NCCI Edits
http://www.cms.hhs.gov/NationalCorrectCodInitEd/NCCIEHOPPS/l
ist.asp#TopOfPage
American College of Emergency Physicians
www.acep.com
http://www.bcbs.com/MPManual/Emergency Care.htm
53
Resources continued….
Federal Register
Program Transmittals
AMA’s 2007 CPT Book and Coder’s Desk Reference
Part B Coding Answer Book by Ingenix
ED Answer Book – Decision Health
APC Weekly Monitor
ED Coding Alert
AHIMA Coding Assessment and Training Solutions –
Emergency Room Coding in Hospitals
http://campus.ahima.org/campus/course_info/CATS/CATS_newtraining.html#er
54

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Upcoming
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Coding in the the Long-Term Acute Care Setting
• October 18, 2007
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Appendix
CE Certificate Instructions .....................................................................................32

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Emergency Department

Practical Tools for Seminar Learning

The American Health Information Management Association makes no

As a provider of continuing education, the American Health Information

AHIMA 2007 Audio Seminar Series i

Lynda Starbuck, MS, RHIA

Becky Wilson, CCS, CPC

AHIMA 2007 Audio Seminar Series ii

AHIMA 2007 Audio Seminar Series

OPPS – Facility Charge Guidelines

 In the outpatient arena of healthcare, CMS moved

AHIMA 2007 Audio Seminar Series 1

Facility Charge Guidelines

 CMS – moving away from fee for service

AHIMA 2007 Audio Seminar Series 2

 Beginning in 2007, nurses must also

AHIMA 2007 Audio Seminar Series 3

AHIMA 2007 Audio Seminar Series 4

Estimating the Burned Surface

AHIMA 2007 Audio Seminar Series 5

Estimating the Burned Surface

 Burns greater than 15% in an adult

AHIMA 2007 Audio Seminar Series 6

Three Types of Burns – code to

 First degree burn – erythema, pain,

AHIMA 2007 Audio Seminar Series 7

*1 ICD – 382.9 CPT 99281 /90772

Fracture Care Services

 Physician in ED must provide

AHIMA 2007 Audio Seminar Series 8

Fracture Care Services not included:

Splints and Strapping

AHIMA 2007 Audio Seminar Series 9

Splints /Strappings not coded

When to Code Splints (facility)

AHIMA 2007 Audio Seminar Series 10

 Do not bill E/M with drug administration

 2007 OPPS Final Rule – “Providers should

AHIMA 2007 Audio Seminar Series 11

Problem ED Procedures: I & Ds

 CPT 10060 is used for simple/single

 Simple – superficial single layer suture or

AHIMA 2007 Audio Seminar Series 12

 Fish hook removal in

 Chemo infusions (96409)

AHIMA 2007 Audio Seminar Series 13

 Sample Nursing Documentation

AHIMA 2007 Audio Seminar Series 14

AHIMA 2007 Audio Seminar Series 15

2008 ICD-9-CM Diagnosis Codes

Diagnosis Codes continued

AHIMA 2007 Audio Seminar Series 16

Diagnosis Codes continued

Avian Influenza Virus

 New Code 488

Diagnosis Codes continued

AHIMA 2007 Audio Seminar Series 17

Diagnosis Codes continued

In the outpatient arena of healthcare, CMS moved

CMS – moving away from fee for service

Beginning in 2007, nurses must also

Burns greater than 15% in an adult

First degree burn – erythema, pain,

Physician in ED must provide

Do not bill E/M with drug administration

2007 OPPS Final Rule – “Providers should

CPT 10060 is used for simple/single

Simple – superficial single layer suture or

Fish hook removal in

Chemo infusions (96409)

Sample Nursing Documentation

New Code 488

789.51 Malignant ascites

789.59 Other ascites

V12.53 Sudden cardiac arrest

V16.52 Family History of malignant neoplasm, bladder

Review National Coverage Decisions (NCD)

Code Signs and Symptoms to

AHA Coding Clinic for ICD-9-CM

Significant, separately identifiable

Services that were partially reduced

Procedure or service was

Expand the use of “packaging” under OPPS

2 year old patient presents

12 year old fell off skateboard and

Patient admitted to ED with

Patient admitted to the ED with rash