Republic of the Philippines

OFFICE OF THE SANGGUNIANG PANLUNGSOD

City of Iloilo

EXCERPT FROM THE MINUTES OF THE 12TH REGULAR SESSION OF THE 33RD
SANGGUNIANG P ANLUNGSOD OF THE CITY OF ILOILO, PHILIPPINES, HELD AT
THE SESSION HALL, ILOILO TERMINAL MARKET BUILDING, J. DE LEON STREET,
ILOILO CITY,ON WEDNESDAY, MARCH 23, 2011.

PRESENT:
HON. JOSE S. ESPINOSA III
Vice Mayor and Presiding Officer

HON. JOSHUA C. ALIM, Floor Leader Member

HON. LYNDON V. ACAP Member
HON. RODEL F. AGADO Member
HON. ROBERTO E. DIVINAGRACIA, Liga nga mga Brgy. Pres. Ex Officio Member
HON. ELY A. EST ANTE, JR. Member
HON. JEFFREY P. GANZON Member
HON. R LEONE N. GEROCHI Member
HON. JASON R. GONZALES Member
HON. DAV1D RAYMUND C. JAMORA Member
HON. SHEEN MARIE S. MABILOG, SK Federation Pres. Ex Officio Member
HON. PLARIDEL C. NAVA II Member
HON. NIELEXC. TUPAS Member
HON. PERLAS. ZULUETA Member

ABSENT:

HON. EDWARD C. YEE (On Vacation Leave) Member

REGULATION ORDINANCE NO. 2011-275

AN ORDINANCE CREA TING THE ILOILO CITY
COMMUNITY COLLEGE

Sponsored by Councilor Plaridel C. Nava Il, co-sponsored by

Councilors Joshua C. Alim, Lyndon V. Acap, Ely A. Estante, Jr.
and Sheen Marie S. Mabilog, duly seconded by Councilor Rodel F.
Agado

WHEREAS, it is the earnest vision of the City of Iloilo to have a citizenry that are
ndowed and equipped with the necessary tools for higher and professional education;
~
\ WHEREAS, basic in the availment of such professional norm are its accessibility and
~affordability to the common citizen of this City;

\ WHEREAS, unless the City of Iloilo itself undertakes the imttative in providing
opportunities for this long overdue dream, the same will simply vanish into thin air and perpetual
oblivion;

WHEREAS, the establishment of the Iloilo City Community College will doubtlessly
provide for the quantum leap towards the practicable realization of this cherished vision for our
dear Ilonggos.

NOW, THEREFORE, be it ordained by the Sangguniang Panlungsod of the City of

Iloilo, that:
 Reg, Ord. No. 2011-275. Mar. 23. 2011 Page2

ARTICLE I- TITLE AND DECLARATION OF POLICY

Section 1. - This Ordinance shall be known as the CHARTER OF THE ILOILO CITY
COMMUNITY COLLEGE.

Section 2. - The Iloilo City Community College is hereby established to provide tertiary
education as well as technical courses primarily, but not exclusively although preferably, to the
citizens oflloilo City. For purposes of brevity, this school may hereinafter be referred to as the
COMMUNITY COLLEGE.

Section 3. - Admission to the Iloilo City Community College shall not be denied to any
enrollee-applicant but for reasons sanctioned by law or ordinance.

Section 4. -The College shall guarantee academic freedom to all its officials, faculty and
students.

Section 5. - The College shall design an educational program which shall benefit poor
but deserving students of Iloilo City either by way of scholarship or other grants.

Section 6. - The City shall provide affordable quality education both academic,
technical-vocational to poor but deserving Iloilo City residents to the end that education shall be
within the reach of everyone as mandated in the 1987 Constitution.

ARTICLE II- DOMICILE AND SITUS OF BUSINESS

Section 1. - The Iloilo City Community College shall have its domicile and situs, of
business in the City of Iloilo. Any extension of the College at a venue other than the City of
Iloilo, should the same expedient and necessary hereafter, may only be established under a
special ordinance for the purpose.

ARTICLE m - SEAL OF THE ILOILO CITY COMMUNITY COLLEGE

Section 1. - The College is hereby authorized to adopt, alter and use its own seal and the
same shall be used in all its documents which are official in character except papers and
instruments for which the law or ordinance requires a particular form.

: ARTICLE IV - SOURCES OF FUNDS

~\ Section 1. -The funds of the College shall be derived from the following:
'r a. Tuition and miscellaneous fees paid by the students;

~
b. Any grant or aid from the City Government;
c. Aid from the National Government and other governments, local or foreign;
d. Legacies, gifts and donations from persons and/or institutions; and,
e. Other sources which law or ordinance may allow.

ARTICLE V - THE BOARD OF TRUSTEES

Section I. - Composition of the Board. - There shall be created a Board of Trustees

which shall direct, administer and manage the affairs of the College. The Board of Trustees shall
be the Governing Board of the College. For the purpose of brevity, it may hereinafter be referred
to as the Board. The Board shall be composed of the following members:
 Reg. Ord. No. 2011-275, Mar. 23, 2011 Page 3

a. The City Mayor

b. The College President
c. The Chairman of the Committee on Education of the Sangguniang Panlungsod
d. The Regional Director of the Commission on Higher Education in Iloi1o City
e. President of the Faculty Association of the College
f President of the Supreme Student Government/Council
g. President of the Alumni Association
h. A representative of the Association of Local Colleges and Universities (ALCU) in
Iloilo City
t. Four (4) prominent citizens of Iloilo City to be appointed by the City Mayor who are
not occupying position in whatever manner in the government or holds any office in
another educational institution.. At least one representative should come from an
accredited business or industry sector.

Section 2. - The Members of the Board of Trustees shall receive no compensation other
than actual and necessary expenses incurred in their attendance to the meetings of the Board or
in performance of other official business authorized by the resolution of the Board. The
appointive members of the Board of Trustees shall hold office for the period of two (2)
consecutive school years or until their successors shall have been appointed and duly qualified or
otherwise removed by the appointing authority for cause or causes which shall be for the best
interest of the College.

Section 3. - The City Mayor shall be the Chairman of the Board of Trustees. In his
absence, the Chairman of the Committee on Education of the Sangguniang Panlungsod or in his
absence, the College President shall act as the temporary presiding officer of the Board of
Trustees. The presiding officer, regular or temporary, shall vote only in case of tie.

ARTICLE VI. - POWER AND DUTIES OF THE BOARD OF TRUSTEES

Section 1. - The Board of Trustees shall have the following powers and duties:

a. To formulate policies necessary to carry out the provisions of this Charter and any
other pertinent law or ordinance;

b. To prepare the annual budgetary needs for the operation and maintenance of the
College to be submitted to the Sangguniang Panlungsod for approval;

c. To fix the tuition, miscellaneous and special fees of the students;

d. To recommend to the City Mayor, the appointment of all College Officials, Personnel
and members of the teaching staff and to fix their compensation on the basis of equal
pay for equal work, hours of service as well as other standards permissible under the
law or ordinance;
\ e. To prescribe such duties, functions and conditions as it may deem expedient and
profitable for the College officials, personnel, faculty and students in such terms as
may be allowed bylaw or ordinance;

f To remove, suspend or discipline any College official, personnel or member of the

faculty for cause and after proper investigation in the observance of due process;

g. To approve the curricula of the College on the recommendation of the Academic

Council;

33
 Reg. Ord No. 2011-275, Mar. 23, 2011 Page4

h. To approve the merit promotion plan as recommended by the Academic Council;

1. To confer titles and degrees to successful candidates for graduation on the

recommendation of the Academic Council;

J. To receive legacies, gifts and donations of real and personal property and administer
the same for the benefit of the College;

k. To grant scholarships to deserving students;

I. To expel any student for cause and after proper investigation in the observance of the
due process of law;

m. To authorize the disbursement of funds from the College Treasury pursuant to the
budget prepared and in accordance with the rules and regulations promulgated by the
Board;

n. To create such other offices not herein provided should the same be necessary for a
more effective and profitable operation of the College, define the qualifications
therefor, provide for the standard of their compensation, design their duties and
functions and decide on the procedure for their appointment;

o. To determine and approve course offerings in response to the needs and demands of
the community;

p. The exercise such other powers, duties and functions not contrary to law or
ordinance, as are necessary for the operation and maintenance of the College;

q. To recommend to the Sangguniang Panlungsod policies on tertiary education and

other related development legislation on effective governance and management of the
College.

ARTICLE VII- THE PRESIDENT

Section 1. The College President. - The Chief Executive Officer of the Iloilo City
Community College shall be known as the President. He shall be appointed by the City Mayor
upon the indorsement of the Board of Trustees from the recommendation of the Search
Committee. The President shall receive a compensation equivalent to a salary grade of the
department head of the City Government including all emoluments and allowances pertinent
thereto which shall be fixed by the Board of Trustees in accordance with existing laws.

\ Section 2. Qualifications of the President. - No person shall be appointed President

~unless he possesses the following qualifications:

,- a. He must be a Filipino citizen;

b. He must be a holder of an appropriate earned doctorate degree;
c. He must have at least five ( 5) years of relevant administrative experience;
d. He must have managerial competence or have a background of demonstrated service
and competence in his previous fieled of endeavor;
e. He must be of good moral character and has not been convicted of any crime
involving moral turpitude.

Section 3. Term of the President. -The President shall have a term of four (4) yers and
shall be eligible for reappointment for another term only.
 Reg. Ord No. 2011-275, Mar. 23, 2011 Page 5

Section 4. Powers and Duties of the President. - The President shall have the following
powers and duties:

a. He shall direct, manage and supervise the operation of the College on behalf of the
Board of Trustees;

b. He shall execute and administer the policies and measures duly approved by the
Board;

c. He shall exercise such other powers and execute such other duties and functions as
may, from time to time, be vested upon him by the Board.

ARTICLE VllI- ACADEMIC COUNCIL

Section 1. There shall be an Academic Council to be composed of the President as

Chairman and the Dean of Instruction, the Secretary-Administrative Assistant, the College
Treasurer, and the Department Heads as members. The Academic Council shall have the
following powers and duties:

a. To prescribe the curricula and rules of discipline of the College subject to approval of
the Board of Trustees;

b. To fix the requirements for admission to the College as well as the requisites for
graduation there from provided the same be not contrary to law or ordinances;

c. To recommend to the Board of Trustees candidates for graduation;

d. To prescribe the merit promotion plan subject to the approval of the Board of
Trustees;

e. To suspend or discipline any student of the College for cause and after appropriate
investigation having observed the due process of law; and,

f. To exercise such other powers and perform such other functions and duties as may,
from time to time, be vested upon it by the Board.

ARTICLE IX - THE DEAN OF INSTRUCTION

Section 1. The Dean of Instruction shall be appointed by the Board of Trustees upon the
recommendation of the College President, to whom he is directly responsible, and shall receive a
ompensation which shall be fixed by the Board of Trustees in consonance with existing law or
rdinance.

<::::::t-..,_ Section 2. - Qualification of the Dean of Instruction. - No person shall be appointed

~ Dean oflnstruction unless he possesses the following qualifications:

a. He must be a holder of at least a Master's Degree;

b. He must have successful experience in College Administration for at least two (2)
years; and,

c. He must be of good moral character and has not been convicted of any crime under
the law or ordinance.
Reg. Ord No. 2011-275. Mar. 23. 2011 Page6

Section 3. Powers and Duties of the Dean of Instruction. - The Dean of Instruction shall
have the following powers and duties:

a. He shall assist the President m all matters affecting the general policies of the
College;

b. He shall be responsible to the President for the instructional and promotional services
in the College;

c. He shall have the direct supervlSlon and control over the librarian and all the
department heads under his charge;

d. He shall be in-charge of the off-campus training of students-teachers;

e. He shall direct and advise the students in their program of studies and approve their
subject loads; and,

f He shall perform such other related duties and functions as may be assigned to him
by the President.

ARTICLE X -THE SECRETARY-ADMINISTRATIVE OFFICER

Section 1. The Secretary-Administrative Officer shall be appointed by the Board upon

recommendation of the President, to whom he is directly responsible, and shall receive a
compensation which shall be fixed by the Board in consonance with the existing laws.

Section 2. Qualification of the Secretary-Administrative Officer. - No person shall be

appointed Secretary-Administrative Officer unless he possesses the following qualifications:

a. He must be holder of at least a Bachelor's Degree;

b. He must have had successful experience in handling student's records on the

collegiate level at least one (1) year; and,

c. He must be of good moral character and has not been convicted of any crime
punishable by law or ordinance.

Section 3. Power and Duties of the Secretary-Administrative Officer. -The Secretary-

dministrative Officer shall have the following powers and duties:

a. He shall be the Secretary of the College and of the Board of Trustees;

b. He shall assist the President in all matters affecting the general policies of the
College;

c. He shall prepare the appointments of all College officials, members of the teaching
staff and all other personnel and employees;

d. He shall perform such other related duties as may be assigned to him by the Board or
the President

ARTICLE XI - THE COLLEGE REGISTRAR

Section 1. The Registrar shall be appointed by the Mayor upon the recommendation of
 Reg. Ord No. 2011-275, Mar. 23, 2011 Page 7

the President to whom he is directly responsible and shall receive a compensation which shall be
fixed by the Board in consonance with existing laws.

Section 2. Qualification of the Registrar. - No person shall be appointed Registrar unless

he possesses the following qualifications:

a. He must be a holder of at least a Bachelor's Degree;

b. He must have successful experience in handling student's records on the collegiate

level for at least one (I) year; and,

c. He must be of good moral character and has not been convicted of any crime
punishable by law or ordinance.

Section 3. Powers and Duties of the Registrar. -The Registrar shall have the following
powers and duties:

a. He shall enforce the regulations on enrollment, students load, transfer, or promotion,

subject to the approval of the Dean of Instruction;

b. He shall keep the scholastic records of the students;

c. He shall prepare a general schedule of classes for each semester upon consultation
with the Dean of Instruction;

d. He shall issue certification of honorable dismissal, transcript of records, permanent

records, and report cards;

e. He shall prepare and submit all reports on enrollment and all other data which may be
requested from time to time by the President or by the Academic Council;

f He shall prepare and submit to the President, through the Academic Council, the
records of all candidates for graduation;

g. He shall be responsible for all correspondence regarding the College records; and,

h. He shall perform such other related duties that may be assigned to him by the Board
of Trustees.

ARTICLE XII- THE COLLEGE TREASURER

I
Section I. The College Treasurer. - No person shall be appointed College Treasurer
nless he is at least a holder of a Bachelor's Degree in Commerce. The College Treasurer shall
ave the following duties:

a. He shall collect the tuition and miscellaneous fees due to the College, issue official
receipts in connection therewith, and deposit the funds with the City Treasurer;

b. He shall be accountable for all the funds of the College and shall render accounting in
connection therewith to the Auditor of the City oflloilo;

c. He shall submit to the President and the Board of Trustees his financial report within
two weeks after the close of each semester;
 Reg. Ord No. 2011-275, Mar. 23, 2011 Page8

d. He shall perform such other related duties as may be assigned to him by the Board of
Trustees.

ARTICLE XIII - THE COLLEGE LIBRARIAN

Section 1. No person shall be appointed College Librarian unless he is at least a holder of

Bachelor of Science in Education major in Library Science and has passed the Licensure
Examination for Librarianship.

Section 2 The Librarian shall have the following duties and functions:

a. Oversee and be responsible for all the books, magazines, materials and equipment of
the College Library;

b. Recommend to the Board of Trustees the rules and procedures of availment of the
Library services; and,

c. Implement such rules and regulations and other policies approved by the Board of
Trustees affecting the concerns of the College Library.

ARTICLE XIV - OTHER COLLEGE OFFICIALS

Section 1. The Ground and Building Supervisor - No person shall be appointed Grounds
and Building Supervisor unless he is at least a holder of Bachelor's Degree in Industrial
Education or Industrial Arts and had experience as a teacher or instructor in Industrial Arts for at
least three (3) years. The Grounds and Building Supervisor shall have the following duties:

a. He shall be in charge of the supervision of the grounds and building facilities of the
College and shall see to it that they are properly taken care of;

b. He shall act as the overseer of all laborers and janitors of the College; and,

c. He shall perform such other related duties that may be assigned to him by the
Treasurer, to whom he is directly responsible.

Section 2. The Head of Student Affairs. No person shall be appointed Head of Student
Affairs unless he is at least a holder of Master's degree and had a successful experience in
counseling for at least two (2) years. The Head of Student Affairs shall have the duty of
instituting a program of counseling and guidance in the College. He shall also be in charge of
the student's organizations and publications and shall be responsible in connection therewith to
the Dean oflnstruction.
(
t Section 3. The Department Heads. No person shall be appointed a Department Head
nless he is at least a holder of a Master's degree with appropriate major subject and had a
eaching experience for at least two (2) years. The Department Heads shall assist the Dean of
Instruction in all matters affecting their respective departments and shall perform such other
related duties that may be assigned to them by the latter.

Section 4. The College Physician. There shall be a Physician, either on a part time or
full time basis, who shall have the following duties:

a. He shall examine all the College students and certify on their health;

b. He shall have the supervision over the health and sanitation of the Colleges; and,
Reg. Ord No. 2011-275, Mar. 23, 2011 Page9

c. He shall recommend to the Board of Trustees the passage of measures for the
preservation of the health of the College officials, employees and students.

Section 5. The College Dentist. There shall be a College Dentist who will perform
dental examination and treatment of all officials, employees and students of the College.

Section 6. The College Nurse. There shall be a College Nurse who shall assist the
College Physician in overseeing and attending to the health care needs of the College and
perform such other related duties which may be assigned to him by the College Physician.

ARTICLE XV - THE AUDITING SERVICES

Section 1. The funds and properties of the College shall be audited by the City Auditor
of the City oflloilo or his duly authorized representatives.

ARTICLE XVI - GENERAL PROVISIONS

Section 1. All Ordinances or parts of ordinances or resolutions of the City of Iloilo

which are inconsistent with any of the provisions of this Charter are hereby repealed, amended or
modified accordingly.

Section 2. All funds derived from the operations of the College including all the
donations, gifts, legacies and bequeaths thereto shall not be spent for any other purpose but shall
be held in trust to be used solely for the concerns of the College.

Section 3. This ordinance shall take effect upon its approval and upon full and complete
compliance with the requirements of the law.

ARTICLE XVII- SEPARABILITY CLAUSE

Section 1. If any provision of this Charter is declared to be unconstitutional or against

the law, all the other provisions hereof which are not so declared shall remain valid and in legal
force and effect.

ARTICLE XVIII -AMENDMENTS

Section 1. The Sangguniang Panlungsod on its own m1ttattve or upon the

recommendation of the Chairman of the Board of Trustees may amend any Article or Section of
this Charter in a regular session or special session called for the purpose, provided, however,
that proper notice and text of the proposed amendment(s) shall have been furnished each member
of the Sangguniang Panlungsod not less than fifteen (15) days prior to such session.

ARTICLE XIX - TRANSITORY PROVISIONS

Section 1. For a period of one (1) year from the creation of the College, in order to
provide a smooth and basic transition from its birth to the normalization and maturity of its
operations and processes, the City Mayor is hereby authorized to appoint the necessary key
official and/or personnel of the College who may not meet the exact qualifications of the office
provided that his personal qualifications reasonably approximate the requisites herein defined
and provided further that earnest efforts shall have been exhausted in looking for said qualified
officer but failed and the delay in the filling up of the subject position will deter or jeopardize
the commencement of the College operations.
Reg. Ord No. 2011-275, Mar. 23, 2011 Page 10

Section 2. The tenure of office of such temporary officer shall be for a period of one (1)
year unless he satisfies the qualifications of the office before his term terminates, is duly
appointed and qualifies.

Section 3. There is hereby appropriated a sum of Five Million Pesos (P5,000,000.00) to

be used and expended for the initial operations and processes of the College which amount shall
be taken from the General Fund of the City. Additional appropriations may accordingly be made
hereafter as exigency arises.

ENACTED, March 23, 2011.

I hereby certify to the correctness of the above quoted ordinance.

UTHH.ARROY
Se retary to the Sanggunian,Mt_

APPROVED:

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