R12.2 Oracle Inventory Management Fundamentals
R12.2 Oracle Inventory Management Fundamentals
R12.2 Oracle Inventory Management Fundamentals
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R12.2 Oracle Inventory
Management Fundamentals
Student Guide Volume II
D87519GC20
Edition 2.0 | November 2014 | D87945
Disclaimer
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o r t u i
Author
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Jan Lineberry o
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Technical Contributors and Reviewers
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David Nelson, Itzik Pripstein, Leslie Stodart
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This book was published (using: at Oracle
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Table of Contents
R12.x Overview of Oracle Inventory ...............................................................................................................1-1
R12.x Overview of Oracle Inventory...............................................................................................................1-3
Objectives ......................................................................................................................................................1-4
Overview of Oracle Inventory .........................................................................................................................1-5
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
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R12.x Inventory Organizations........................................................................................................................2-1
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R12.x Inventory Organizations .......................................................................................................................2-3
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Objectives ......................................................................................................................................................2-4
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Inventory Organizations .................................................................................................................................2-5
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Inventory Organization Structure....................................................................................................................2-6
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Quiz................................................................................................................................................................2-7
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Sample Inventory Organization ......................................................................................................................2-8
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Multi-Organization Structure ..........................................................................................................................2-9
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Setting Up Locations ......................................................................................................................................2-10
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Defining Organizations
a
sh Parameters an.....................................................................................................................................2-13
Quiz................................................................................................................................................................2-12
t a - t r
Na Organizational
Inventory
n on Parameters ............................................................................................................................2-14
Costing Parameters .......................................................................................................................................2-15
Revision, Lot, Serial, and License Plate Number (LPN) Parameters .............................................................2-16
ATP, Pick, Item-Sourcing Parameters............................................................................................................2-17
Interorganization Parameters .........................................................................................................................2-18
Other Account Parameters .............................................................................................................................2-19
Warehouse Management Parameters (For WMS Only).................................................................................2-20
What Is a Subinventory? ................................................................................................................................2-21
Defining Subinventories .................................................................................................................................2-23
Locator Control...............................................................................................................................................2-24
Dynamic and Static Locators .........................................................................................................................2-25
Quiz................................................................................................................................................................2-26
Subinventory-Locator Relationship ................................................................................................................2-27
Locator Flexfield Structure .............................................................................................................................2-28
Interorganization Shipping Networks ..............................................................................................................2-29
Shipping Method ............................................................................................................................................2-30
Additional Setup Steps ...................................................................................................................................2-31
Quiz................................................................................................................................................................2-32
Copyright 2014. Oracle and/or its affiliates. All rights reserved.
Summary ........................................................................................................................................................2-48
R12.x Units of Measure ....................................................................................................................................3-1
R12.x Units of Measure ..................................................................................................................................3-3
Objectives ......................................................................................................................................................3-4
Units of Measure ............................................................................................................................................3-5
Quiz................................................................................................................................................................3-7
Uses of Units of Measure ...............................................................................................................................3-8
Unit of Measure Class ....................................................................................................................................3-9
Unit of Measure Conversions .........................................................................................................................3-10
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Quiz................................................................................................................................................................3-11
Lot-Level Unit of Measure Conversions .........................................................................................................3-12
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Units of Measure Setup ..................................................................................................................................3-13
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Unit of Measure Reports ................................................................................................................................3-14
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Profile Options................................................................................................................................................3-15
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Organization Parameter Setup .......................................................................................................................3-16
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Implementation Considerations ......................................................................................................................3-17
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Summary ........................................................................................................................................................3-18
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R12.x Item Fundamentals ................................................................................................................................4-1
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R12.x Item Fundamentals ..............................................................................................................................4-3
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Objectives ......................................................................................................................................................4-4
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What Is an Item? ............................................................................................................................................4-5
Steps to Set Up, Define,
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Defining Items ................................................................................................................................................4-7
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Item Attributes ................................................................................................................................................4-12
Item Attribute Groups .....................................................................................................................................4-13
Item Status .....................................................................................................................................................4-14
Unit of Measure Attributes ..............................................................................................................................4-15
Item Statuses and Attributes ..........................................................................................................................4-17
Status Attributes and Functionality .................................................................................................................4-18
Status Attribute Interdependencies ................................................................................................................4-21
Quiz................................................................................................................................................................4-24
Item Attribute Relationships ...........................................................................................................................4-25
Item Templates ..............................................................................................................................................4-26
Creating Item Templates ................................................................................................................................4-27
Enabling Attributes in a Template ..................................................................................................................4-28
Organization Assignment and Organization Items .........................................................................................4-29
Control Levels ................................................................................................................................................4-30
Quiz................................................................................................................................................................4-32
Revision Control .............................................................................................................................................4-33
Restricting Items to Subinventories ................................................................................................................4-34
Copyright 2014. Oracle and/or its affiliates. All rights reserved.
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Setting Up Lot Control (Organization Parameters) .........................................................................................5-7
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Quiz................................................................................................................................................................5-8
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Lot Number Uniqueness ................................................................................................................................5-9
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Setting Up Lot Control (Item Attributes) .........................................................................................................5-10
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Managing Lots................................................................................................................................................5-12
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Lot Divisible/Indivisible ...................................................................................................................................5-14
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Lot Expiration .................................................................................................................................................5-15
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Quiz................................................................................................................................................................5-16
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Disabled Lots .................................................................................................................................................5-17
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Quiz................................................................................................................................................................5-18
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Purging Lot Transactions ...............................................................................................................................5-19
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Cycle Counts Under Lot Control.....................................................................................................................5-20
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Physical Inventory Under Lot Control .............................................................................................................5-21
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Serial Number Overview ................................................................................................................................5-22
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Generating Serial Numbers ............................................................................................................................5-23
Serial Uniqueness ..........................................................................................................................................5-25
Quiz................................................................................................................................................................5-27
Maintaining Serial Numbers ...........................................................................................................................5-28
Serial Tagging Assignments ..........................................................................................................................5-29
Setting Up Serial Tagging Assignments .........................................................................................................5-31
Serial Genealogy............................................................................................................................................5-33
Lot Genealogy ................................................................................................................................................5-34
Lot Genealogy Tracking .................................................................................................................................5-35
Benefits of Lot Genealogy ..............................................................................................................................5-36
Using Global Lot Attributes ............................................................................................................................5-37
Setting Up Global Lot Attributes .....................................................................................................................5-38
Updating Global Lot Attributes .......................................................................................................................5-39
Lot and Serial Reports ...................................................................................................................................5-40
Profile Options................................................................................................................................................5-43
Implementation Considerations ......................................................................................................................5-45
Summary ........................................................................................................................................................5-47
R12.x Transaction Setup .................................................................................................................................6-1
Copyright 2014. Oracle and/or its affiliates. All rights reserved.
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Quiz................................................................................................................................................................6-28
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Accounting Periods ........................................................................................................................................6-29
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Material Shortage Alerts and Notifications .....................................................................................................6-30
Setting Up Shortage Alerts and Notifications .................................................................................................6-32
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Profile Options................................................................................................................................................6-33
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Implementation Considerations for Shortage Checks ....................................................................................6-38
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Summary ........................................................................................................................................................6-39
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R12.x Material Issue and Transfer ..................................................................................................................7-1
R12.x Material Transfer and Issue
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Objectives ......................................................................................................................................................7-4
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Inventory Transactions
f e r Documents and Requisitions .......................................................................7-5
InventoryaTransactionsswith Documents and Requisitions .............................................................................7-6
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Control
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and
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non Transactions ...........................................................................................................................7-8
Subinventory Transfer ....................................................................................................................................7-9
Quiz................................................................................................................................................................7-10
Inter-Organization Direct Shipment ................................................................................................................7-11
Inter-Organization Intransit Shipment.............................................................................................................7-12
Managing Shipments .....................................................................................................................................7-14
Quiz................................................................................................................................................................7-15
Managing Receipts ........................................................................................................................................7-16
Express Receipts and Receiving Transactions ..............................................................................................7-18
Direct Receipts ...............................................................................................................................................7-19
Standard Receipt ...........................................................................................................................................7-20
Inspection Receipt..........................................................................................................................................7-21
Move Orders ..................................................................................................................................................7-22
Setting Up Move Orders .................................................................................................................................7-23
Quiz................................................................................................................................................................7-27
Move Orders Process Flow ............................................................................................................................7-28
Move Order Requisition Approval Process ....................................................................................................7-29
Benefits of Managed Material Flow in a Facility Using Move Orders .............................................................7-30
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Transactions Reports .....................................................................................................................................7-53
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Summary ........................................................................................................................................................7-58
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R12.x On-hand and Availability.......................................................................................................................8-1
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R12.x On-hand and Availability ......................................................................................................................8-3
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Objectives ......................................................................................................................................................8-4
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Overview of On-hand Quantity .......................................................................................................................8-5
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Overview of Availability ..................................................................................................................................8-6
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Quiz................................................................................................................................................................8-7
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Material Workbench .......................................................................................................................................8-8
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Display Options ..............................................................................................................................................8-9
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Quiz................................................................................................................................................................8-11
S Itemssfwith e the Material Workbench ...................................................................................8-12
Viewing a
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of Material .....................................................................................................................8-13
no of Reservations ..............................................................................................................................8-16
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Material Transactions ..................................................................................................................8-15
Summary ........................................................................................................................................................8-42
R12.x Material Status .......................................................................................................................................9-1
R12.x Material Status .....................................................................................................................................9-3
Objectives ......................................................................................................................................................9-4
Overview of Material Status Control ...............................................................................................................9-5
Material Status ...............................................................................................................................................9-8
Quiz................................................................................................................................................................9-9
Setting Up Material Status Control .................................................................................................................9-10
Setting Up: Verifying Transaction Type Setup ...............................................................................................9-11
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Material Status Definition window ..................................................................................................................9-12
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Material Status Definition window: Selecting Planning Attributes ...................................................................9-13
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Material Status Definition window: Selecting Allowed and Disallowed Transactions......................................9-14
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Material Status Definition window: Allowed and Disallowed Transactions .....................................................9-15
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Quiz................................................................................................................................................................9-16
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Material Status Definition window: Assigning Usage Levels ..........................................................................9-17
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Assigning Material Status to a Subinventory/Locator ....................................................................................9-19
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Using Cumulative or On-hand Material Status for an Organization ................................................................9-20
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Cumulative Material Status ............................................................................................................................9-21
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On-hand Material Status ................................................................................................................................9-22
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Advantages of On-hand Material Status ........................................................................................................9-23
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Setting Up Material Status: Enabling Material Status .....................................................................................9-24
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On-hand Material Status: Activating On-hand Level Material Status Tracking ...............................................9-26
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On-hand Material Status Setting Up: Assigning Material Status to Items.......................................................9-27
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On-hand Material Status Setting Up: Allowing Different Material Statuses ...................................................9-29
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Changing the On-hand Material Status ..........................................................................................................9-31
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Quiz................................................................................................................................................................9-32
Disabling Material Statuses ............................................................................................................................9-33
Entering Material Status for Receipt Transactions .........................................................................................9-34
Quiz................................................................................................................................................................9-36
Performing A Status Update (Under ERES Approval Status) ........................................................................9-37
ERES Approval: Online and Deferred Mode ..................................................................................................9-38
Quiz................................................................................................................................................................9-40
Material Status Reports ..................................................................................................................................9-41
Profile Options................................................................................................................................................9-42
Implementation Considerations ......................................................................................................................9-44
Summary ........................................................................................................................................................9-45
R12.x Replenishment Fundamentals ..............................................................................................................10-1
R12.x Replenishment Fundamentals .............................................................................................................10-3
Objectives ......................................................................................................................................................10-4
Overview of Inventory Planning......................................................................................................................10-5
Order Planning ...............................................................................................................................................10-6
Quiz................................................................................................................................................................10-7
How Much to Order ........................................................................................................................................10-8
Copyright 2014. Oracle and/or its affiliates. All rights reserved.
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Overview of Min-Max Planning.......................................................................................................................10-29
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Quiz................................................................................................................................................................10-30
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Uses of Min-Max Planning .............................................................................................................................10-31
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Min-Max Planning ..........................................................................................................................................10-32
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Min-Max Planning: How Much to Order? .......................................................................................................10-33
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Min-Max Planning Steps ................................................................................................................................10-34
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Item Planning Attributes .................................................................................................................................10-35
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Min-Max Planning Setup Procedure...............................................................................................................10-36
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Selecting a Planning Level .............................................................................................................................10-37
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Entering Planning Attributes ...........................................................................................................................10-38
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Submitting the Min-Max Planning Requests ..................................................................................................10-39
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Overview of Replenishment Counting ............................................................................................................10-41
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Uses of Replenishment Counting ...................................................................................................................10-42
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Quiz................................................................................................................................................................10-43
Replenishment Planning Steps ......................................................................................................................10-44
Subinventories Window..................................................................................................................................10-46
Item Subinventories Window ..........................................................................................................................10-47
Item Subinventories: Order Modifier Tab .......................................................................................................10-48
Replenishment Count Headers ......................................................................................................................10-49
Replenishment Count Lines ...........................................................................................................................10-50
Processing Replenishment Counts ................................................................................................................10-52
Mobile Replenishment Count Overview .........................................................................................................10-53
Overview of PAR Counting ............................................................................................................................10-54
Processing PAR Counts .................................................................................................................................10-55
Reorder Quantity for PAR Count ....................................................................................................................10-56
Overview of Kanban Replenishment ..............................................................................................................10-57
Kanban Cards ................................................................................................................................................10-58
Kanban Planned Items ...................................................................................................................................10-59
Kanban Cards ................................................................................................................................................10-60
Kanban Supply Status....................................................................................................................................10-62
Kanban Replenishment Sources ....................................................................................................................10-63
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Defining ABC Classes ....................................................................................................................................11-16
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Quiz................................................................................................................................................................11-17
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ABC Item Assignments ..................................................................................................................................11-18
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ABC Assignments API ...................................................................................................................................11-20
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Overview of Physical Inventory ......................................................................................................................11-21
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Why Perform Physical Inventories? ...............................................................................................................11-22
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Defining Physical Inventories .........................................................................................................................11-23
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Physical Inventory Tags .................................................................................................................................11-24
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Inventory Snapshots ......................................................................................................................................11-25
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Entering Physical Inventory Counts ...............................................................................................................11-27
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Voiding Tags ..................................................................................................................................................11-28
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Quiz................................................................................................................................................................11-29
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Physical Inventory Approval Tolerances ........................................................................................................11-30
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Physical Inventory Adjustments .....................................................................................................................11-31
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Physical Inventory API ...................................................................................................................................11-32
Overview of Cycle Counting ...........................................................................................................................11-33
Overview of Opportunistic Cycle Counting .....................................................................................................11-34
Quiz................................................................................................................................................................11-36
Defining and Maintaining a Cycle Count ........................................................................................................11-37
Cycle Count Approval Tolerance....................................................................................................................11-38
Approval Tolerances ......................................................................................................................................11-39
Hit/Miss Tolerance .........................................................................................................................................11-41
Measurement Errors ......................................................................................................................................11-42
Cycle Count Items ..........................................................................................................................................11-43
Automatic Scheduling ....................................................................................................................................11-45
Manual Scheduling.........................................................................................................................................11-46
Count Requests .............................................................................................................................................11-47
Entering Cycle Counts ...................................................................................................................................11-49
Lot Cycle Counting for a Lot Controlled Item .................................................................................................11-50
Cycle Count Open Interface ...........................................................................................................................11-51
Count Adjustments and Approvals .................................................................................................................11-52
Automatic Recounts .......................................................................................................................................11-53
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Related Publications
Oracle Publications
Title Part Number
Oracle Inventory Users Guide E48820-02
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Additional Publications
System release bulletins
Installation and users guides
Read.me files
International Oracle Users Group (IOUG) articles
Oracle Magazine
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current on-hand value as the criterion and if item X has a cost of $10 per unit and item Y has a
cost of $25 per unit, then item Y has a higher value than item X since Oracle Inventory
compares $100 ($10x10 units) to $125 ($25x5 units).
Current-On-Hand Value
Use the current on-hand quantity of inventory multiplied by the cost for the cost type.
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your ABC compile.
o n
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classes. It ensures that you divide your items into the exact number of groupings you specified
in the ABC group.
You must also assign a sequence number to each class associated with the ABC group. The
class with the lowest sequence number is assumed to have the highest rank and will have
higher rank items assigned to that class than the next higher sequence number.
You may update an assignment group to add new classes, however you cannot delete a
class. If you need to delete a class, you must create a new assignment group with only the
desired classes.
Class "A"
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n o n
and rank to low. You must assign an ABC class to at least one
ABC group.
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frequently than B items. When you use ABC classes in this way, you perform an ABC
analysis and assign items to classes based on analysis results.
Quiz
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When youS define ABC r
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ABC h a
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a tbeasassigned
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N points:no
Seq: You can enter the sequence number from the ABC Descending Value Report for
the last item to be included in each ABC class. Oracle Inventory automatically calculates
this value if you choose to assign classes by another method. Oracle Inventory displays
the last sequence number as the default of the last class.
Inventory Value: You can enter the cumulative value from the ABC Descending Value
Report for the last item to include in each ABC class. Oracle Inventory automatically
calculates the maximum value. This maximum value is restricted to the total inventory
value compiled and is displayed in the Total Compile Value field. Oracle Inventory
displays the total inventory value as the default for the last class.
For the Inventory Value, % Item, and % Value fields, if the value entered does not exactly
match any item, Oracle Inventory chooses the first item with a value greater than the value
entered. For example, if you choose 20% to be A items, inventory calculates which items
comprise 20% and will include the next item if a partial is in the calculation. If 20% = the first
10 items in your compile, plus part of the 11th item, then items 1-11 are A items.
If you are not satisfied with the class into which an item falls as a result of the automatic ABC
assignment process, you can change it. For example, you compile your ABC analysis based
on historical usage value. A new item in your inventory is ranked low because it has little
transaction history. However, you know that for the future this item should really be ranked
s a
higher. Use the Update ABC Assignments form to reclassify this item.
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Whenever you recompile an ABC analysis or change the method by which you assign your
o
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ABC classifications, you lose any changes you might have made to your item assignments. All
r t i
items are reclassified based on their new ranks in the ABC Descending Value Report and the
o u
method you choose to determine cutoff points.
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S sferAPI enables you to insert/update the ABC assignments data (into
The ABC Assignments
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ABCsassignments
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Nanon-Oracle
noninv_abc_assignments_pub
INVPAASB.pls: INV Public Abc ASsignments Body
INVPAASS.pls: INV Public Abc ASsignments Spec
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A physicalS
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t a sh of-tyour
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accuracy quantities. You can perform a physical inventory for an
n or for particular subinventories within an organization. Physical inventories
are usually performed once every six months or once a year depending on the organization
requirements.
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You can define
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s era an unlimited number of physical inventories in Oracle Inventory.
h tsuch anas adjustments, pertaining to this physical inventory.
A physical is identified by a unique name you assign. You use this name to identify
t a
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- r
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you can count the total inventory for you organization. For example, if your warehouse has
two large stockrooms, each represented by a subinventory, you can define two physical
inventories, one for each subinventory. You can then perform your physical inventory of the
first stockroom, independent of the second.
Generate tags
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h s c de Inventory tags
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Physical inventory
f
tags
s erare used to record the physical counts of inventory items. Physical
inventory
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shA tag-tcontains actual copy tags that some companies use to count inventory
Naitemnonoantag, multiple tags can reference the same item, with each tag referring to a unique
items. for a group of a given item. Although you can record only one
Inventory Snapshots
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
t o f be able
Before youScan generate
f r tags for a physical inventory, you must take a snapshot of all system
eyour
on-handa
shOracle
quantities
a s
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t a t r
- All tag counts you enter for this physical
Naadjustments.
costs. Inventory this information as the basis for all physical inventory
n o n inventory are compared with these
static quantities. This allows you to resume normal inventory operations after you have
entered your counts but before you have authorized all final physical inventory adjustments.
You can perform your recounts or investigate certain results without holding up transaction
processing.
Note: Oracle Inventory does not stop inventory processing during a physical inventory.
Therefore, you must procedurally coordinate the snapshot of your physical inventory with your
actual counting, and ensure that no transaction activity occurs in a particular location until
after you have performed your adjustments.
Note: It is recommended to clear the Pending Transactions and Transactions Open Interface,
before taking a snapshot of inventory quantities.
For example, suppose that at the start of your physical inventory the system on-hand quantity
for item WIDGET in a particular bin is 30. Oracle Inventory saves this information with the
physical inventory snapshot. During the warehouse count, you count a total of 25 units of item
WIDGET in the same bin. Before you approve your counts and perform your adjustments, you
resume normal transaction operations, and consequently, item widget reaches a system on-
hand quantity of 45. At this point, you perform your physical inventory adjustments. Oracle
Inventory computes the adjustment as the difference between the tag count and the snapshot
Copyright 2014, Oracle and/or its affiliates. All rights reserved.
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Use the tags
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t a r
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n o nsubinventory, locator, lot, and serial number. You would use this partial tag query
feature if you prefer to enter your counts by location or item, or for a particular tag number
range.
Use the tags that you generated to record your physical counts. If you use default tags for
your physical inventory, you can automatically query all tags and fill in the counts. You can
also query a subset of your tags by any combination of tag number, item, revision,
subinventory, locator, lot, and serial number. You would use this partial tag query feature if
you prefer to enter your counts by location or item, or for a particular tag number range. If you
enable dynamic tag entry for your physical inventory, you can enter counts for any item and
stock-keeping unit combination without a pre-generated tag number.
Oracle Inventory uses the counts you enter for your tags to determine if your items need
quantity adjustments; and if so, whether you need to approve them. If you set your approval
option for your physical inventory to Not required for adjustments you are ready to process
your adjustments. If you set your approval option to Required for adjustments out of tolerance,
Oracle Inventory holds for approval all tags with counts that are outside the limits of the
quantity variance or adjustment value tolerances, If you set your approval option to Required
for all adjustments, Oracle Inventory holds all counts for approval.
Voiding Tags
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Count items
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It is important
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s
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a h intrthe
Therefore,
sthem a nPhysical Inventory Tag Counts
do not one or more of the tags Oracle Inventory generates, you should
t - in the Physical Inventory Missing Tagwindow.
Namissing
void A voided tag is not reported as a
n o n
tag Listing.
If you generated blank tags at the beginning of your physical inventory, and ended up not
using all of them, you void the unused tags. When you run the Physical Inventory Missing Tag
Listing for the whole range of tags you generated, the unused tags appear as missing tags.
If you void a default tag, (for example, a tag that identifies a stock-keeping unit for which there
is system on-hand quantity), Oracle Inventory adjusts the quantity in that location to zero. This
indicates that you did not use the tag in question, presumably because the stock-keeping unit
corresponding to the tag did not exist.
Quiz
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
t o fbe rable
Answer:aa S s fe
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a tas n-tra
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Approval a S sfe
Tolerances
t a h
s Inventory
- t r ansupports two types of physical inventory approval tolerances. For each type,
Nayou ncanonspecify a positive and a negative limit. When a particular physical inventory tag count
Oracle
entry results in an adjustment that exceeds any one of these limits, you have a physical
inventory adjustment that exceeds approval tolerances. Based on the approval option you
chose when you defined your physical inventory, this adjustment is or is not held for approval.
If you decide that approval is required for adjustments out of tolerance you must enter at least
one positive or negative value for one type of approval tolerance. The quantity variance
tolerance is a user-defined limit for the difference between the system-tracked on-hand
quantity and the actual tag count quantity. You express positive and negative quantity
variance tolerances as percentages of the system on-hand quantity. You enter these
percentages when defining your physical inventory.
The adjustment value tolerance is a user-defined limit for the total value of a physical
inventory adjustment: adjustment value = (system on-hand qty - actual count qty) x current
cost, where: Current cost is the cost at inventory snapshot. You express positive and negative
adjustment value tolerances as amounts in your ledger currency. You enter these tolerances
when defining your physical inventory.
Adjustments
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eview
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adjustments
t r anphysical inventory.
can from this window are determined by the approval option you
NaPhysical
defined If you approve a particular adjustment, the Process
n o n
Inventory Adjustments program adjusts your inventory balance by that quantity. If
you reject an adjustment, Oracle Inventory does not change the system on-hand quantity.
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a h tran
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oftthe
adjustment records from other Oracle and non-Oracle systems. The API consists
Na non-
Package INV_PHY_INV_PUB:
This package contains the API to accept, validate, and update existing tags. It contains the
following procedure:
UPDATE_TAGS: Parameter: PI_TAG_RECORDS.
This procedure accepts tag records as input parameters. This procedure initiates the
validation process and then updates the existing tag records.
The Physical Inventory (PI) API accepts the following input parameters:
PI_TAG_RECORDS
PI_ADJUSTMENT_RECORDS
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Sinventory
Cycle counting is thee
f r counting of individual items during the year to ensure the
periodic
a
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on- cycle counting systems require the counting of a certain number of items every
NaMostneffective
for high service levels, and planning production.
workday with each item counted at a prescribed frequency. You can use cycle counting along
with ABC analysis to count items of greater importance more frequently than those of less
importance. Cycle counting supports scheduled counting based on value or counting by
location, and can be set up at the organization level or the subinventory level.
r g
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Opportunistic
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cycle counting
s
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a sh quantity
of a picking
t r a nless than or falls
operation if below a minimum quantity tolerance for the locator. If the
t - you would like to performto athecycle
Nawhethernoornnot
resulting is equal specified quantity, then the system asks you
count for this item at this locator. For instance,
if the Opportunistic Cycle Count Trigger Quantity is set to 5, then any time a pick from a locator
leaves 5 or fewer pieces in the locator, the system prompts you to count the item.
Opportunistic cycle counting is controlled at the subinventory level. This means if you enable
opportunistic cycle counting for the subinventory, then all items within the subinventory will be
subject to opportunistic cycle counts. When you establish the parameters for the subinventory,
enter the Opportunistic Cycle Count Days Threshold which is the number of days tolerance that
controls whether or not redundant cycle counts are performed. If a cycle count has been
performed at this location for this item within the specified number of days, then the system
does not prompt you to perform another cycle count for this item or locator combination.
For example, if the Opportunistic Cycle Count Days Threshold is set to 14 days, then the
system will only prompt you to count this item locator combination if there has not been a cycle
count in this location within the past 14 days. If that item location combination was counted 10
days prior to the pick which would otherwise trigger a free cycle count, that trigger will not be
invoked because of the days tolerance. If an opportunistic cycle count is performed and there is
Opportunistic Cycle Counting is only available if you are using Oracle Warehouse Management.
This topic is not covered in detail in this course. For more information on Opportunistic Cycle
Counting, see the Oracle Warehouse Management Users Guide.
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
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s h r a n the actual count and the system on-hand quantity do not agree,
a ta n-t
the cycle count is compared to an approval tolerance.
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Approval Tolerances
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Quantity
r111
variance r
tolerance r/-1161
System on- Actual count
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Oracle Inventory
a f er two
Sand Adjustment
supports
s
types of cycle count approval tolerances, Quantity Variance
a sh limit
Tolerance
t r a n can differ fromTolerance.
Value For each type, you can specify a positive and a
t - that exceeds any one of these limits,
Naan adjustment
negative which each other. When a particular cycle count entry results in
n o n you have a cycle count adjustment that
exceeds approval tolerances. Based on the approval option you choose when you define your
cycle count, this adjustment is either posted automatically or held for approval.
The Adjustment Value Tolerance is expressed as positive and negative amounts in your
functional currency. An adjustment value is out of tolerance if it falls outside of these amounts.
You enter these tolerances when you define your cycle count header and cycle count classes.
Oracle Inventory uses the values you define at the cycle count class level first. If you do not
have any defined for an items class, it uses the values at the cycle count header level. If you
have no tolerances defined for the header, Oracle Inventory assumes that there is no limit to
the approval tolerance.
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The Hit/Miss
a S Tolerance
s f etheris actual
a user-defined limit for the difference between the system tracked
a sh tolerances
on-hand quantity
t r a n as percentages
and cycle count quantity. You express positive and negative
t - these tolerances, and
Nahit nif oit isnwithin
hit/miss of the system on-hand quantity. A count is considered a
a miss if it is outside them.
The Hit/Miss Tolerance allows you to evaluate the actual accuracy of your inventory.
You enter Hit/Miss tolerance percentages when you define your cycle count header and when
you define your cycle count classes. Oracle Inventory uses the percentages you define at the
cycle count class level first. If you do not have any defined for an items class, it uses the
tolerances at the cycle count header level. If you have no tolerances defined for the header,
Oracle Inventory assumes that there is no limit to the Hit/Miss tolerance, and all variances are
therefore hits regardless of the size.
Inventory uses these tolerances to generate the Cycle Count Hit/Miss Analysis report which
will be covered later in this course.
Measurement Errors
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
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emeasurement errors are user-defined limits for the difference between
a
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the cycle count
sassigned a s
nItem. Inventory does nottracked
quantity and the system on-hand quantity. Measurement Error limits
t a - from the system tracked on-hand quantity
Naquantity
are make any adjustments to an item whose cycle count
n o ndiffers by less than the measurement error.
Because of this, measurement errors may implicitly override any approval tolerances you
specify.
You specify measurement errors when you define or update an item at the Master Item or
Organizational Item level. Use measurement errors with extreme caution since they actually
prevent cycle count adjustments from taking place. You would typically use this feature on an
exception basis for items you cannot accurately count. For example, if you visually check the
level of bolts in a bin to estimate the quantity, or you use their weight to approximate the
quantity, you might want to allow for measurement errors. Therefore, if your system tracked
on-hand quantity for the bolts in that bin is within an acceptable range, you do not perform a
cycle count adjustment.
Individual Items
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Before youScan schedule
a s f er or count items, you must load them into your cycle count by:
t
sh
a - t r
Specifying anan existing ABC group from which to automatically load your items.
Na nManually
on entering, deleting, or updating the items to be included or excluded.
When you specify an existing ABC group, Oracle Inventory automatically includes all items in
the ABC group you choose in your cycle count. Oracle Inventory also copies the ABC classes
for that ABC group into the current cycle count classes and maintains the same classifications
for the included items. You can change the classifications of your items for your cycle count
independent of the ABC classes.
After you have generated your list of items to count from an ABC group, you can periodically
refresh the item list with new or reclassified items from a regenerated ABC group. Using the
Cycle Counts window, you can choose whether to update class information automatically for
existing items in the cycle count based on the new ABC assignments. You can also choose to
have any items that are no longer in the ABC group automatically deleted from the cycle count
list. You manually enter, delete, or update the items you want included or excluded using the
Cycle Count Items window. Use this window to load all your items for a cycle count or to
simply add items as they are defined in the system rather than recompiling your ABC group
and doing a complete reinitialization.
- (N) Inventory > Items > Master Items > Inventory tab
When attaching Classes to a cycle count, make sure that you have entered an
appropriate number (by class) for the number of times you want the items in that class
counted.
- (N) Inventory > Counting > Cycle counting > Cycle Counts. Query the cycle count >
[B] Open > Cycle Counts window > [B] Classes.
If you make changes to the cycle count definition, re-initialize the cycle count.
- (N) Inventory > Counting > Cycle Counting > Cycle Counts > Query the cycle
s a
count. [B] Open > Cycle Counts window > (T) Adjustments and ABC > ABC
)h a
Initializaiton > Option = Re(initialize)
o za
h s c de
When running the Perform Full Cycle Count request, select the Save all Output Files
check box for the cycle count listing.
o t
r window. u i
lw ent
- (N) Cycle Counts Summary folder window or the Cycle
o Counts G
- (M) Tools > Perform Full Cycle Count o
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Automatic Scheduling
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
t o f be able
Complete S
a f
the following
s ersteps to enable automatic scheduling in Oracle Inventory:
t
sh
a - t r an Count Enabled item attribute to Yes for the items to be included in the
Set the Cycle
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cycle count.
Enable automatic scheduling when you define your cycle count.
Request the schedule using the Generate Automatic Schedule Requests window.
Each time the auto scheduler runs, it schedules counts only for the schedule interval you
defined for the cycle count header. So if your schedule interval is weeks, Oracle Inventory
schedules all items that to be counted on all of the workdays in the current week. If your
schedule interval is days, then Oracle Inventory only schedules those items that are due for
counting on the current date.
Manual Scheduling
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S date.counts
You can request
a s f erexample,
for specific subinventories, locators, and items, and set the count for
any inventory
a t r a n X. Or you could
shin subinventory For you could enter a request to count item A wherever it can be
t -
Nalocator
found request to count all item quantities in subinventory Y,
n o n
B-100.
Since manually scheduled counts have no impact on automatically scheduled counts, you can
potentially count some items more frequently than you had initially planned.
Count Requests
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
t o f be able
a S takes
This process
s f
theerrequest
output of the automatic scheduler and your manual schedule entries
a sh combination
and generates
t r aan for which on-hand
count for each item number, revision, lot number, subinventory and
t - and locator, then by item,
Naby subinventory
locator quantities exist. These count requests are ordered first
n o n revision, and lot. Oracle Inventory assigns a unique
sequence number to each count request that can be used for reporting, querying and rapid
count entry.
As the count requests are derived from the state of on-hand balances at the time the
Generate Cycle count Requests process is run, you should wait to run it until you are ready to
count.
Note: When you schedule an item to be counted using manual scheduling, some schedule
requests may have overlapping count requirements. The count request generator does not
create duplicate count requests, but instead cross-references one count request back to each
associated schedule request.
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You can use
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enter counts of items requested through automatic or
t a sh for-your
manual cycle
t r ancycle counts. You cancanusealsounscheduled
count scheduling. enter unscheduled count entries, if they are
Nacyclencounts.
allowed counts to perform location based
on You can also use a mobile device to enter cycle count quantities. If the item is
under dual unit of measure control the system automatically supplies the secondary unit of
measure and secondary quantity.
Oracle Inventory automatically queries all count requests for which you have not yet entered a
count. You can use flexible search criteria to specify the group of count requests for which you
want counts entered to speed up the count entry process. For example, you can specify a
range of count request sequences assigned to one person so they can be entered in the same
order they were printed on the count sheet.
Note: What happens if shipments or receipts occur during the cycle count? The system asks
you to count the quantity when the count is scheduled. If any quantity is received after that,
then it is not included in the count. Similarly, you are not supposed to transact (ship) any
quantity when the count is scheduled. However, if you perform a shipment or move the item
out, then you need to keep a record of that material and then count it as part of the cycle
count. For this reason, Oracle Inventory provides a feature where you can do an opportunistic
cycle count when the quantity of an item in a pick location falls below a threshold quantity.
t o f be able
This enhancement
f r you to enter the individual lot quantities without entering the total
S for aslotenables
econtrolled
item h a
quantity
s -the n of the quantityitem
asum when performing a mobile cycle count. The system
t a t r
Nathis n
calculates entered for individual lots as the count quantity. To enable
on set the form function parameter
feature,
ENFORCE_TOTAL_QTYCOUNT_FOR_LOTITEM to NO
(ENFORCE_TOTAL_QTYCOUNT_FOR_LOTITEM=NO) for the form function Mobile Cycle
Count (INV_MOB_CYCL_COUNT).
Cycle Count
Open Interface
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Import Cycle Export Cycle
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Enter Cycle
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Review
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After you enter
f
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s ebermade
your cycle counts, Oracle Inventory determines whether any
a shyou define
adjustments
t r a nthe cycle count.
to depending on the approval options and tolerances you set
t
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when
Automatic Recounts
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Items Outside
Tolerance Limits
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Automatic
o r t Recountu i
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Request G
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If you turnS
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on the Automatic
s
Recount option when you define your cycle count, Oracle
a sh tolerances
Inventory
t r a n you specify.recount
automatically requests for items that are outside the limits of the
t -limited by the maximum automatic recounts
Nanecessary,
approval Oracle Inventory submits recounts as many times as
n o n you specify for the cycle count. After
you reach the maximum number of recounts, Oracle Inventory holds the count for approval.
Any count request with the Recount status automatically appears on the next cycle count
listing. You can manually request recounts when you are approving adjustments. This recount
request will be included in the next cycle count listing.
t o f be able
Employees
a Swith f
access
s erortoapprove
the Count Adjustment Approvals Summary window can query,
a h pending
request the
sthose t r a n approval. You can
recount of, cycle counts pending approval. You can query all counts or
t - or take no action until further
Narejectnthe
only approve adjustments, recount an item in question,
oncount investigation takes place.
Accuracy Reports
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Report Description
ABC Descending Value Report Use this report to view the results of an
ABC compile. Use this report to evaluate
the break points for assigning your ABC
classes to items.
s a
)h a
Cycle Count Entries and Adjustments
Report o za
Use this report to monitor inventory
accuracy. The report shows counts and
h s c de
adjustments for the items and calculates
o r t u i
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the monetary value of the adjustments to
inventory value.
o
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Accuracy Reports
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Report Description
Cycle Count Hit / Miss Analysis Use this report to view inventory
accuracy performance.
s a
Physical Inventory Item Accuracy Report Use this report to report on physical
inventory adjustments. )h a
o za
Physical Inventory Adjustments Report
h c de
Use this report to view physical inventory
s
o r t u i
adjustments created by your count
olw dent G
entries. You use adjustments reports to
o
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verify tag quantities and/or dollar impact
@
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of the physical inventory.
b e
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Accuracy Reports
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Report Description
Physical Inventory Counts Report Use this report to validate the count
information you entered for a physical
inventory. The report includes the count
and the counted by information essential
to review for recount.
h s c de
require a recount. It can also include
o r t u i
items that are schedule for a count. The
olw dent G
report totals how many items were
o
w tu missed and how many items require
g @
r his S recounts for each subinventory.
b e
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a S sfe
t a s -tran
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Accuracy Reports
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Report Description
Cycle Count Unscheduled Items Report Use this report to audit the cycle count
scheduler. This report lists items which
are not scheduled in the specified
schedule interval. Items that are not
cycle count enabled (for Auto Schedule)
can be included.
s a
Physical Inventory Tags Report Use this report to print physical inventory
)h a
tags.
o za
Physical Inventory Tag Listing
h s
Use this report to review the tagsc de
created by the generate o r t
physical u i
olw dent G
o
inventory tags process.
w identify
Physical Inventory Missing Tag Listing Use this@
g report to S tu tags that have
b r his
ebeen counted.
o f not
e t
h a st us
s t o
n a ta nse
g ( l i c e ORACLE"
f b er ble
a Sto sfera
t a sh -tran
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Accuracy Reports
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Report Description
Physical Inventory Trend Report Use this report to review your physical
inventory accuracy over time. It provides
a summary for the number of counts and
transactions entered for the physical
inventories.
Physical Inventory Summary Report Use this report to review the results of a
s a
physical inventory. It provides a
)h a
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summary for the number of counts for
o
h s c de
the physical inventory and for the
r t i
number of transactions processed for
o u
lw ent
the adjustment.
oprint G
Print Cycle Count Entries Open Interface Use this reportoto d count
winterfacetudata
cycle
Data Report entries @
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open
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Accuracy Reports
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Report Description
Purge Cycle Count Entries Open Use this report to purge all cycle count
Interface Data Report entries from the open interface.
Import Cycle Count Entries from Open Use this report to import cycle count
Interface Report entries open interface records into the
database.
s a
Cycle Count Schedule Requests Report Use this report to report the schedules
generated by the Automatic Scheduler )h a
o za
and entered through the Manual
h s c de
Schedule Requests window.
o r t u i
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Profile Options
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
INV: CCEOI Commit Point Defines number of cycle count entries open
interface (CCEOI) records before committing the
records into the database. Values can be any
positive number (INV_SRS_NUMBER is the value
set).
s a
INV: CCEOI Workers Indicates the number of workers to be processed
)h a
za
when running the cycle count entries open
o
h s c de
interface. Values can be any positive number
r t
(INV_SRS_NUMBER is the value set).
o u i
TP:INV Cycle Count Approvals olw
Indicates processing control n t
of cycle count
G
Form approvals in the Cycle o
w tud window.
Count e
Approvals
@
g iscontrol
rprocessing S of cycle count
TP:INV Cycle Count Entries e
Indicates the
b h
tCount Entries window.
Form
t oinf the Cycle
entries
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Implementation Considerations
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ABC Analysis
Do you need to compile based on organization or
subinventory?
What ABC criterion will you use?
What ABC scope will you use?
s a
What are your ABC class cut offs?
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a S sfe
t a s -tran
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Implementation Considerations
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Cycle Counting
How often should you perform a cycle count?
Should you count the entire organization or individual
subinventories?
Which subinventories do you need to count?
s a
What are your tolerances and limits?
)h a
Do you want to perform automatic scheduling?
o za
Do you want to perform automatic recounts? ths
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or t Gu i d
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a S sfe
t a s -tran
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Implementation Considerations
Unauthorized reproduction or distribution prohibited Copyright 2015, Oracle and/or its affiliates
Physical Inventory
Do you need to perform a physical inventory?
How often do you need to perform a physical inventory?
Should you perform a physical inventory for the entire
organization or for individual subinventories?
s a
Which subinventories should you perform the physical
h a
inventory? za)
o
c
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Summary
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