Highline Excel 2016 Class 10: Data Validation

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ighline Excel 2016 Class 10: Data Validation

Data Validation
Data Validation dialog Box
Whole Number
Decimal
List
Date
Time
Text length
Custom
Input Message
Error Alter
Data Validation = DV = Validate that the correct data goes into the cell.
If incorrect data is in cells BEFORE you add DV, when you add DV, it won't automatically
Unless you: Data menu, Data Tools group, Data Validation, "Circle invalid data".
Copy and Paste will overwrite Data Validation
Keyboard: Alt, D, L
Allow text box:
Whole Number: 1) Choose comparative operator and 2) Set limits
Decimal: 1) Choose comparative operator and 2) Set limits
List: values in "Source" text box can be cells, Defined Names, Range from Excel Table, Values ty
Date: 1) Choose comparative operator and 2) Set limits
Time: 1) Choose comparative operator and 2) Set limits
Text length: 1) Choose comparative operator and 2) Set limits
Custom: Logical Formula that evaluates to TRUE (value allowed) or FALSE (value not allowed).
Input Message
Text that shows up if you click in the cell with DV
Error Alter
"Stop" means that you cannot violate the rule
"Warning" gives an option to adhere to or not adhere to the data validation
"Information" just gives information without enforcement of rule.
won't automatically tell you about the incorrect data.
nvalid data".

Excel Table, Values typed in separated by commas

(value not allowed).

Data Validation = DV = Validate that the correct data goes into the cell.
If incorrect data is in cells BEFORE you add DV, when you add DV, it won't automatically
Unless you: Data menu, Data Tools group, Data Validation, "Circle invalid data".
Copy and Paste will overwrite Data Validation
Keyboard: Alt, D, L
Allow text box:
Whole Number: 1) Choose comparative operator and 2) Set limits
Decimal: 1) Choose comparative operator and 2) Set limits
List: values in "Source" text box can be cells, Defined Names, Range from Excel Table, Values ty
Date: 1) Choose comparative operator and 2) Set limits
Time: 1) Choose comparative operator and 2) Set limits
Text length: 1) Choose comparative operator and 2) Set limits
Custom: Logical Formula that evaluates to TRUE (value allowed) or FALSE (value not allowed).
Input Message
Text that shows up if you click in the cell with DV
Error Alter
"Stop" means that you cannot violate the rule
"Warning" gives an option to adhere to or not adhere to the data validation
"Information" just gives information without enforcement of rule.

Highline Excel 2016 Class Video 10:

Excel Data Validation (10 Examples)
Data Validation: Validate that the correct information goes into the cell.
Keyboard: Alt, D, L
Allow text box:
Whole Number: 1) Choose comparative operator and 2) Set limits
Input Message
Text that shows up if you click in the cell with DV
Error Alter
"Stop" means that you cannot violate the rule
If incorrect data is in cells BEFORE you add DV, when you add DV, it won't automatically
Unless you: Data menu, Data Tools group, Data Validation, "Circle invalid data".
Copy and Paste will overwrite Data Validation
Lower Limit 1 6 1
Upper Limit 5 15 10
Bolt 01 Bolt 02 Bolt 03
Size 6

Allow text box:

Decimal: 1) Choose comparative operator and 2) Set limits
Error Alter
 "Warning" gives an option to adhere to or not adhere to the data validation
Product Hammer
Cost Information

Allow text box:

List: values in "Source" text box can be cells, Defined Names, Range from Excel Table, Values ty
Excel table:
Range Defined Name Dynamic Range
Products Products Products Products
Sunset
Sunshine
Quad Wholesale/Resale?
Carlota

Allow text box:

Date: 1) Choose comparative operator and 2) Set limits
Time: 1) Choose comparative operator and 2) Set limits
Text length: 1) Choose comparative operator and 2) Set limits
Start 1/1/2014 2/1/2014 3/1/2014
End 1/31/2014 2/28/2014 3/31/2014
Jan Feb Mar
Date
Time
Desciption

Allow text box:

Custom: Logical Formula that evaluates to TRUE (value allowed) or FALSE (value
Products Cost Price
Sunset 9.5
Sunshine 7.15
Quad 13.35
Carlota 11.75

Products No Duplicates
Sunset
Sunshine
Quad
Carlota
Playlist with more videos about Data Validation:
Excel Data Validation
https://www.youtube.com/playlist?list=PL0EB55D99E9CF7E13
won't automatically tell you about the incorrect data.
nvalid data".

Excel Table, Values typed in separated by commas

(value not allowed).

won't automatically tell you about the incorrect data.

50
 Excel Table, Values typed in separated by commas

Boomerangs:
Freestyle Fast Aussie
Quad GelFast Sunset
Carlota Darnell V
C Double W Sunset

Type Boom

** INDIRECT function takes text that represents a

reference and converts it back to a reference.

owed) or FALSE (value not allowed).

Wind
BWD
Hole MB
Hole Sunshine
Wind Pig
Data Validation = DV = Validate that the correct data goes into the cell.
If incorrect data is in cells BEFORE you add DV, when you add DV, it won't automatically te
Unless you: Data menu, Data Tools group, Data Validation, "Circle invalid data".
Copy and Paste will overwrite Data Validation
Keyboard: Alt, D, L
Allow text box:
Whole Number: 1) Choose comparative operator and 2) Set limits
Decimal: 1) Choose comparative operator and 2) Set limits
List: values in "Source" text box can be cells, Defined Names, Range from Excel Table, Values typed
Date: 1) Choose comparative operator and 2) Set limits
Time: 1) Choose comparative operator and 2) Set limits
Text length: 1) Choose comparative operator and 2) Set limits
Custom: Logical Formula that evaluates to TRUE (value allowed) or FALSE (value not allowed).
Input Message
Text that shows up if you click in the cell with DV
Error Alter
"Stop" means that you cannot violate the rule
"Warning" gives an option to adhere to or not adhere to the data validation
"Information" just gives information without enforcement of rule.

Highline Excel 2016 Class Video 10:

Excel Data Validation (10 Examples)
Data Validation: Validate that the correct information goes into the cell.
Keyboard: Alt, D, L
Allow text box:
Whole Number: 1) Choose comparative operator and 2) Set limits
Input Message
Text that shows up if you click in the cell with DV
Error Alter
"Stop" means that you cannot violate the rule
If incorrect data is in cells BEFORE you add DV, when you add DV, it won't automatically te
Unless you: Data menu, Data Tools group, Data Validation, "Circle invalid data".
Copy and Paste will overwrite Data Validation
Lower Limit 1 6 1
Upper Limit 5 15 10
Bolt 01 Bolt 02 Bolt 03
Size 5 6
Allow text box:
Decimal: 1) Choose comparative operator and 2) Set limits
Error Alter
"Warning" gives an option to adhere to or not adhere to the data validation
Product Hammer
Cost 19.51 Information
Cost 19.51

Allow text box:

List: values in "Source" text box can be cells, Defined Names, Range from Excel Table, Values typed
Excel table:
Range Defined Name Dynamic Range
Products Products Products Products
Sunset SB Weight SB Weight SB Weight
Sunshine
Quad Wholesale/Resale?
Carlota Wholesale
SB Weight

Allow text box:

Date: 1) Choose comparative operator and 2) Set limits
Time: 1) Choose comparative operator and 2) Set limits
Text length: 1) Choose comparative operator and 2) Set limits
Start 1/1/2014 2/1/2014 3/1/2014
End 1/31/2014 2/28/2014 3/31/2014
Jan Feb Mar
Date 1/5/2014
Time 8:01 AM
Desciption Meeting

Allow text box:

Custom: Logical Formula that evaluates to TRUE (value allowed) or FALSE (value no
Products Cost Price
Sunset 9.5 19
Sunshine 7.15 14
Quad 13.35
Carlota 11.75

Products No Duplicates
Sunset 1
Sunshine
Quad
Carlota
SP Daft

Playlist with more videos about Data Validation:

Excel Data Validation
https://www.youtube.com/playlist?list=PL0EB55D99E9CF7E13
won't automatically tell you about the incorrect data.
nvalid data".

Excel Table, Values typed in separated by commas

(value not allowed).

won't automatically tell you about the incorrect data.

50
 Excel Table, Values typed in separated by commas

Boomerangs:
FreestyleANSWER FastANSWER AussieANSWER
Quad GelFast Sunset
Carlota Darnell V
C Double W Sunset

Type Boom
FreestyleANSWER Quad

** INDIRECT function takes text that represents a

reference and converts it back to a reference.

owed) or FALSE (value not allowed).

WindANSWER
BWD
Hole MB
Hole Sunshine
Wind Pig
Add data validation in the Cost Sheet to the Cost and Qty columns based on the max numbers in th

Cost Sheet:
Product Cost Qty Total
Hammer
Wrench
Screw Drivers
Drill

Assumptions:
Max Numbers:
Product Cost Qty
Hammer $15.00 5
Wrench $16.00 25
Screw Drivers $7.00 5
Drill $38.00 1
on the max numbers in the assumption table.
Add data validation in the Cost Sheet to the Cost and Qty columns based on the max numbers in th

Cost Sheet:
Product Cost Qty Total
Hammer $15.50 4 $62.00
Wrench
Screw Drivers
Drill

Assumptions:
Max Numbers:
Product Cost Qty
Hammer $15.50 5
Wrench $16.00 25
Screw Drivers $7.75 5
Drill $38.00 1
on the max numbers in the assumption table.
Using Defined Names, the INDIRECT function and Data Validation List, create a drop down list in ce
for the Supervisors (Jo Sims, Tina Chin, Franny Pham, Gigi Giggles) and then a dependent drop dow
that will show a different dropdown list depending on what supervisor name is selected in cell A6.

Supervisor Supervisees

Supervisor: Jonn Tina Franny Gigi

Supervisees: Phil Bob Yesler Min
Greg Kip Tim Lynn
Jonn Manny Lin Jin
Sue Shela
Tyron
 a drop down list in cell A6
a dependent drop down list in cell B6
is selected in cell A6.
Using Defined Names, the INDIRECT function and Data Validation List, create a drop down list in ce
for the Supervisors (Jo Sims, Tina Chin, Franny Pham, Gigi Giggles) and then a dependent drop dow
that will show a different dropdown list depending on what supervisor name is selected in cell A6.

Supervisor Supervisees
TinaANSWER Manny

Supervisor: JonnANSWER TinaANSWER

Supervisees: Phil Bob
Greg Kip
Jonn Manny
Sue
 drop down list in cell A6
dependent drop down list in cell B6
selected in cell A6.

FrannyANSWER GigiANSWER
Yesler Min
Tim Lynn
Lin Jin
Shela
Tyron