BSBITU402 Develop and Use Complex spreadsheets

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Contents

UNIT OVERVIEW..............................................................................................................................................................................................................2

LEARNING PROGRAM....................................................................................................................................................................................................4

GETTING STARTED.........................................................................................................................................................................................................5

EXCEL 2000 TRAINING AND DEMOS..........................................................................................................................................................................23

EXCEL 2007 TRAINING AND DEMOS..........................................................................................................................................................................26

ASSESSMENT SECTION...............................................................................................................................................................................................29

HYPERLINKS DONT WORK PROPERLY....................................................................................................................................................................37

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Unit Overview
Link back to table of contents

On successful completion of this unit you should have the knowledge and skills required to complete business tasks and produce complex
documents.

Specifically, you should be able to:

Prepare to develop spreadsheet

Develop a linked spreadsheet solution

Annotate and standardise spreadsheets

Use spreadsheets

Represent numerical data in graphic form

At the end of the unit upload your answers on to Sakai via the Assignment window box on the left hand side of the screen

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2 Assessment Information

Your result will be recorded and reported to you as Achieved Competency or Not Competent.

Please be encouraged that we have been delivering this unit online / flexibly for the past six years and so far every student that has attempted this
unit has successfully completed the unit.

* All assessment events which contribute to the result are locally set and
marked.

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Learning Program
Link back to table of contents

You are probably used to seeing a list of topics to be covered over 16 weeks to guide you through your unit.

With this unit you may find it easier to set aside a chunk of time on a rainy weekend or during a holiday period to knock out a section below. You
may even find that once you get going its easier to keep the momentum and knock out the whole unit.

The following road map is a suggested guide to help you manage your time and set some goals.

Week

1-3 Work through the Practical exercises in Excel file

4-5 Work through the Complex Spreadsheets Demo 1 file (see step 2 in the Getting
Started section in this document)

6-8 Work through the Share Analysis Demo file (see step 3 in the Getting Started
section in this document)

9 - 11 Complete Assessment 1

12 13 Work through Pivot Tables (see step 5 in the Getting Started section in this
document)

14 - 15 Work through the Complex Spreadsheets Macro Demo 2 file (see step 6 in the
Getting Started section in this document)

16 Submit Assessment 2

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Getting Started
Step 1
Take some time to think about your skills in Excel.

If you have completed the unit Design and Produce Business Documents recently you could skip the information below and go straight
to Step 2.

If you are a beginner or want to refresh your excel skills work through option 1, 2 or three below. Choose the option that best suits your learning
style.

Option 1 Jumping into Excel and working through some exercises

Whether you are new to Excel or have been using it for years it is well worth taking the time to walk through these practical Exercises. You will
always discover something you didnt know.

Open the file Practical Exercises in Excel. Since these practical exercises and tutorial notes are written in an Excel file itself you have the ability
to try things out on the same page as the information.

The Practical Exercises in Excel file has five worksheet tabs down the bottom of the screen start with Exercise 1 and work through to Exercise 7.

(Scroll down to the screen below)

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Most students complete the exercises and learn by using some trial and error. So be patient, click on a few things and see what happens you
wont do any damage and remember if you dont like what you have done, press the ctrl+z key combinations (hold the ctrl key, then press the
letter z key) and this will undo what you have just done. But if youve really made a mess of the Excel tutorial file you can always exit the file
without saving changes or just download the file again.

Dont forget to take regular breaks perhaps a break every hour or so.

Select the link below to have a look at the type of questions you will be asked to complete. This way you will know what to focus on when you are
doing the tutorials.

Once you have worked through the tutorials have a go at completing the practical exercises below.

Remember If in doubt read the screen because in most cases the answer is right in front of you. Sometimes were in too much of a hurry to
observe what is happening and all the time we spent wondering where it was it was just in front of your nose after all.

Option 2 Looking at You Tube videos

Ok lets try to navigate through the huge range of You Tube videos available to help teach you Excel.
There is a brief description of what each video below contains to help you decide whether you need to review it. The Videos marked with an asterisk
* are definitely worth viewing because they will help you develop good spreadsheet skills and help you with the Practical Spreadsheet component
of Assessment 2.

Office 365 /2013 excel demos

For Beginners
Part 1
https://www.youtube.com/watch?v=QLDGZQARL6Q
Part 2
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https://www.youtube.com/watch?v=43A1jsVRXIg
Part 3 http://www.youtube.com/watch?annotation_id=annotation_414886&feature=iv&src_vid=43A1jsVRXIg&v=PC0LJtyX0cg
Part 4
http://www.youtube.com/watch?annotation_id=annotation_745399&feature=iv&src_vid=PC0LJtyX0cg&v=mD1lA1r-UeU

*Tutorial on working with Worksheets in Excel

http://www.youtube.com/watch?v=AeXdlxuFgck&list=PLE10sFVGtI1dt1sNjQp6LLUycV25FNkQo

*Tutorial on working with Conditional Formatting in Excel

http://www.youtube.com/watch?v=FtcVj5mcZfE&index=21&list=PLE10sFVGtI1dt1sNjQp6LLUycV25FNkQo

*Excel 2013 Tutorial - Named Ranges

http://www.youtube.com/watch?v=cyBw7YS-ems&list=PLE10sFVGtI1dt1sNjQp6LLUycV25FNkQo&index=17

Excel 2013 Tutorial - Absolute vs Relative Cell Referencing

http://www.youtube.com/watch?v=m2rqYHH8R14
http://www.youtube.com/watch?v=N7oq_MTboB8&list=PLE10sFVGtI1dt1sNjQp6LLUycV25FNkQo&index=27

*Goal seek analysis excel 2013

http://www.youtube.com/watch?v=Z25txMY5fmY

*Index and Match Function in Excel 2013

http://www.youtube.com/watch?v=H0pZgBAX5zw

Excel 2013 Advanced Formulas & Functions 71 - LEFT RIGHT

http://www.youtube.com/watch?v=q2byk8Q1L9E

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FIND() LEN() LEFT() RIGHT() Functions Extract Text From Cells
http://www.youtube.com/watch?v=owi2asBN3oo

Other General Excel Demos you may find helpful

https://www.youtube.com/watch?v=2ugrdjQufkY
https://www.youtube.com/watch?v=rk06ZXggg9o
https://www.youtube.com/watch?v=lMB6CHmd4gM
https://www.youtube.com/watch?v=UWMnpz2zV-4

Excel 2000 Training and Demos

Select Help from the Menu Bar

Select Training from the right hand side of the screen

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 Excel 2007 Training and Demos

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Select the Blue Question Mark in the top right hand corner of the screen

This will open up the following screen

Select the Excel Demos option to gain access to audio visual tutorials. Select a couple of Demos and keep in mind that all this help is available at
your fingertips if you need it.

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Option 3 Working through the Textbook (Part of the Package for your course)

Business Computing Using Microsoft Office 2013 Pazmandy, Bedford and Govendir FIFTH EDITION The relevant section for Excel is Section 3
Chapter 10 to Chapter 23 page 179 to 458.

This is good reference material for the unit specific reference will be made to this textbook in this unit.

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Step 2
Open the file Complex Spreadsheets Demo 1. (When opening the file select No when asked whether you want to update the file)

To get the most out of this file take time to explore the features demonstrated. If you see a formula demonstrated, write or copy the same formula for
yourself on a blank worksheet and see if you can reproduce the results in the demo.
Dont forget to take regular breaks.

Remember If in doubt read the screen because in most cases the answer is right in front of you. Sometimes were in too much of a hurry to
observe what is happening and all the time we spent wondering where it was it was just in front of your nose after all.

Step 3
Open the file Share Analysis Demo and examine the formulas and features of this spreadsheet.

Step 4

You should be ready to attack the tasks in Assessment 1

The questions in the Assessment Section are designed to help you learn as you go. You will be developing your spreadsheet skills as you take each
task one step at a time.

There are plenty of tips and hints to help you know exactly what is required. By the end of the assignment youll be confident to tackle almost any
spreadsheet challenge that is thrown your way.

If you want to explore further or you still need help with a particular topic there is more information, training and tutorials available in Excels Help
Function see the section Excel Training and Demos

Link to Assessment Section

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Link back to table of contents

Step 5
Pivot Tables

(1) Open the PDF File Pivot Tables (read and work through the exercises in these pages)

This file is an extract from the Reference Book - Business Computing Using Microsoft Office 2013 Pazmandy, Bedford and Govendir FIFTH
EDITION

(2) You can gain further insights into how Pivot Tables work by reviewing the following You Tube videos

Video 1 - Microsoft Excel Pivot Table Tutorial for Beginners - Excel 2003, 2007, 2010
https://www.youtube.com/watch?v=peNTp5fuKFg

Video 2 (2 Part Series Part 1) Introduction to Pivot Tables, Charts, and Dashboards in Excel (Part 1)
https://www.youtube.com/watch?v=9NUjHBNWe9M

Video 3 (2 Part Series Part 2) Introduction to Pivot Tables, Charts, and Dashboards Part 2
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https://www.youtube.com/watch?v=g530cnFfk8Y

Video 4 Working with Pivot Tables in Excel 2013 4 part series by Simon Sez IT Part 1 - Learn Excel
Training Tutorial
https://www.youtube.com/watch?v=8ffdXfriLPQ

Video 5 Working with Pivot Tables in Excel 2013 4 part series by Simon Sez IT Part 2 - Learn Excel
Training Tutorial
https://www.youtube.com/watch?v=pBPnWoQIaAM

Video 6 Working with Pivot Tables in Excel 2013 4 part series by Simon Sez IT Part 3 - Learn Excel
Training Tutorial
https://www.youtube.com/watch?v=jcI3LVKFrBI

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Video 7 Working with Pivot Tables in Excel 2013 4 part series by Simon Sez IT Part 4 - Learn Excel
Training Tutorial
https://www.youtube.com/watch?v=r3zjqxYAkvg

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Step 6
Macros

(1) Open the file Complex Spreadsheets Macro Demo 2 and walk through the features demonstrated in this file.

(For Excel 2003 - When opening the file select Yes for enable macros and select No when asked whether you want to update the file, for
Excel 2007 the first time you try to run the macro the following message will appear.
Select the Options box next to the Security Warning above the column headings and select Enable this feature)

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 (2) Open the PDF file Excel Macros (read and work through the exercises in these pages)

This file is an extract from the Reference Book - Business Computing Using Microsoft Office 2013 Pazmandy, Bedford and Govendir FIFTH
EDITION

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 (3) You can gain further insights into how Macros work by reviewing the following You Tube videos

Video 1 -How to Record a Macro in Excel 2007 For Dummies

https://www.youtube.com/watch?v=kjAiyjsrXQY

Video 2 Part 1 - How to use macros in Excel | lynda.com tutorial

https://www.youtube.com/watch?v=2k6SLF4s4ZY

Video 3 Part 2 How to use macros in Excel | lynda.com tutorial

https://www.youtube.com/watch?v=OwFd3vHCeo4

Step 7
You should be ready to attack the tasks in Assessment 2

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Link to Assessment Section

Link back to table of contents

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Link back to table of contents

Excel 2000 Training and Demos

Select Help from the Menu Bar

Select Training from the right hand side of the screen

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Link back to table of contents

Excel 2007 Training and Demos

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Select the Blue Question Mark in the top right hand corner of the screen

This will open up the following screen

Select the Excel Demos option to gain access to audio visual tutorials. Select a couple of Demos and keep in mind that all this help is available at
your fingertips if you need it.

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Link back to table of contents

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Assessment Section
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Assessment 1
Assessment 1 has four tasks. The first task only requires you to answer the multiple choice questions based on your spreadsheet formulas. Tasks
two, three, four and five will require you to design and write a spreadsheet then upload your completed spreadsheet files to your teacher.

Your teacher will be assessing your spreadsheet design and layout. They will be asking the following questions: Is it a well structured spreadsheet?
Could someone open the file and understand what the spreadsheet is attempting to achieve? Are the formulas producing the required results?

How long will it take me? The best estimate is somewhere between 10 and 30 hours. That sounds like a lot but if you were doing the subject in a
class you would be turning up to around 32 hours of classes and most likely be doing extra work on top of that to complete your assignments.

One tip did you know you can copy (highlight and Ctrl +C) from the multiple choice formula options in this file below for example ..=(Data!E3-
(Data!G12/Data!G14))*Data!G14 or =((Data!G12/Data!G14)-Data!E3)*Data!G14

You can then paste the formula directly in to the Formula bar in the Excel spreadsheet (select the formula bar and Ctrl +V) and see if it works-
knowing that one of the four options should be correct.

You will still need to study and think about the logic of the formula but at least you wont have to type the formulas in.

Task 1 Loan Calculator

You would like to borrow $250000 to buy some land. The current interest rate is 8.3% and you would like to pay the loan back over twenty five
years.

Required:
Design a spreadsheet that allows you to enter the data above and write a formula that will calculate your weekly repayments. Assume this is a
standard loan where the first repayment is not due until the end of the first period. Use the suggested cell references for the input cells in Multiple
Choice Question 1.below
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Note Exercise 6 in the Intro to Spreadsheet File should help you visualise what were trying to achieve here.

Multiple Choice Questions for Task1 Loan Calcu lator

(1) If the $250,000 loan amount was in cell D10 and the term of the loan in years - 25 was in cell D11 and the interest rate of 8.3% was in cell
D12

The best formula to calculate the weekly repayment amount is (2 Marks)

(a) =PMT(D12,D11*52,-D10,0)
(b) =PMT(D12/52,D11*52,-D10,0)
(c) =PMT(8.3/52,25*52,-250000,0)
(d) =PMT(8.3,25,-250000,0)
(e) None of the above

(2) The weekly repayment amount from the correct formula above is (2 Marks)

(a) $432.44
(b) $449.44
(c) $448.44
(d) $456.44

(3) You have looked at your finances and realise you can afford to repay $490 per week. Assuming all other data remains the same use goal seek to
find the maximum amount you can borrow. Assuming the Weekly repayment formula is at D14.
The steps to using Goal Seek are (2 Marks)

Excel 2007 users

(a) Select D14, Data, What if Analysis, Goal Seek , Set D14, To value, 490, by changing D10
(b) Select D11, Data, What if Analysis, Goal Seek, Set D11, To value, 490, by changing D12
(c) Select D12, Data, What if Analysis, Goal Seek, Set D12, To value, 490, by changing D11
(d) Select D10, Data, What if Analysis, Goal Seek, Set D10, To value, 490, by changing D11

Versions other then 2007

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(a) Select D14, Tools, Goal Seek, Set D14, To value, 490, by changing D10
(b) Select D11, Tools, Goal Seek, Set D11, To value, 490, by changing D12
(c) Select D12, Tools, Goal Seek, Set D12, To value, 490, by changing D11
(d) Select D10, Tools, Goal Seek, Set D10, To value, 490, by changing D11

(4) The solution from using Goal Seek on the amount you can borrow if you can only afford to repay $490 per week is (2 Marks)

(a) $549680
(b) $268380
(c) $269680
(d) $268480

(5) If you borrow $250000 and the interest rate drops from 8.3% to 5.8% how much will your repayment per week be reduced..(2 Marks)

(a) $93.05
(b) $39.50
(c) $94.09
(d) $92.05

(6) You want to make sure you can cover your repayments if the interest rates climb to 11.5%. If the most you can afford on your loan repayments is
$490 per week what is the most you should borrow? (2 Marks)

(a) $609395
(b) $309395
(c) $48794.0
(d) None of the above

Multiple Choice Questions for Task1 Loan Calcu lator

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Question Answer

1
2
3
4
5
6

Task 2 Valley View Wages producing a Summary Sheet

Open the file ValleyViewWageskey(1).xls.

Produce a summary sheet that will combine Weeks 1 to 4 and show the total pays for the month.

Task 3 When can you retire?

You have completed a budget and have estimated you would be satisfied with an income stream of $50,000 per year.

The following calculation ignores inflation and taxation. If you could earn a return of 8% on your invested funds per annum then using the concept of
perpetual annuities, we divide the income stream by the rate of return and we will have found the lump sum we would need to invest. That is :
50000 / .08 = 625000.

Open up the spreadsheet file How much do I need to retire.xls.

Have a look at the section from row 11 to 20 this demonstrates that without inflation the $625000 will last forever. Now look at 28 to 44 it shows that
with inflation of 5% per annum your Living costs will increase and $625000 will be eroded. The lump sum of
$625000 will only provide for your perceived needs for just over 16 years
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Required
Use a similar table to the one demonstrated in the range C25 to G44 along with the goal seek function to solve the following
problem.

You estimate (1) you need an income stream for 30 years, (2) the long term inflation rate to be 5%, (3) you can earn an
average of 8% p.a. on your investment.

What lump sum will I need before you can retire? (Write your answer here but attach your spreadsheet as well)

Task 4 How much should I start saving now to generate the lump sum I need to retire?

There are at least three ways to solve this problem

(1) Using formulas similar to those displayed in one or more of the worksheets in the file Complex Spreadsheets Macro demo
2.xls

(2) Using Excels specifically designed finance formulas or

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(3) Using Goal Seek in conjunction with a spreadsheet similar to Exercise 7 described in the note below.

You have worked out your ideal retirement age and realised it is 15 years away. Assuming you have used a similar approach to Task 3 above and
have estimated you need a lump sum of $450,000 in 15 years time, and can earn an average of 9% per annum with a balanced portfolio of shares
and fixed income investments how much do you need to invest each month to achieve this goal?

(Write your answer below but also attach your spreadsheet)

The amount I would need to invest each month is ...................................................

Note check your answer carefully most financial formulas require you to convert the years to the number of periods (weeks or months multiply
number of years by 52 or 12 respectively) and to convert the interest rate per annum to an interest rate per period for example an interest rate of
12% per annum becomes 1% per month.

Always check your answer for reasonableness imagine the answer you found was $2500 per month then if you multiply $2500 x 12 x 15 you
have $450,000 clearly this is wrong because there is no interest earnings so you know your monthly investment has to be less than $2500.

Scroll down in Exercise 7 in the Intro to spreadsheet.xls file. You could design a simple spreadsheet using a similar approach as Exercise 7 to watch
your monthly investment grow. If you take the time to do this you will be convinced your answer to task 4 above is correct.

End of Assessment 1

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Assessment 2

Task 1 Pivot Tables

Complete Tasks (c) to (f) from exercise 3 below from: Business Computing Using Microsoft Office 2013 Pazmandy, Bedford and Govendir FIFTH
EDITION

As you create each Pivot table and chart in tasks (c) to (f) below capture a screen dump of each task and paste it into a Word file

To make your life easier the data has already been entered in a file called

Required: Download the above file - note the link to this file is provided in the list of files to download in the Learning program Section or you can copy and
paste the link below:

https://nsfsakai.nthsydney.tafensw.edu.au/access/content/group/0f4ea869-0e76-4936-b16e-7407f58a3a5d/AccountingAndFinance/Advanced
%20Diploma/DevelopAndUseComplexSpreadsheets/Assessment%202%20Task%201%20Walstreets%20Ice%20Cream%20Company.xlsx

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Task 2 Macros

(1) Describe the steps you would take to write or record a Macro that would set up the Print Options to (a) Print the spreadsheet in Landscape
Orientation and (b) Scale the spreadsheet so that it would fit on one page

(2) Suggest one other reason you might want to record a Macro

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End of Assessment 2

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Hyperlinks Dont work properly

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Field Codes

For more information about turning field codes on and off, see the appropriate Help reference for your version of Word.

Word 2000 - Select Tools, Options, View and ensure that the Field Codes box is clear)

Word 97 - Click the Office Assistant, type "How do I view field codes?", click Search, and then click to view the "Show or hide field codes" topic.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please
see the following article in the Microsoft Knowledge Base:

MORE INFORMATION SYMPTOMS

You cannot toggle (view) field codes in a protected form because:

The Field Codes option on the View tab is unavailable (dimmed).

-or-

ALT+F9 causes your computer to beep and does not turn field codes on and off.

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CAUSE

This behavior is by design of Microsoft Word. When a document is protected for forms, Word turns off (disables) the Field Codes option.

WORKAROUND

To view the field codes in a protected form, unprotect the document and then select the Field Codes option.

To locate the Field Codes option, click Options on the Tools menu, and then click to select the View tab

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