DO 54 S. 2009 - PTA
DO 54 S. 2009 - PTA
DO 54 S. 2009 - PTA
DO 54, s. 2009
To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services/Centers and Heads of Units
Regional Directors
Schools Division/City Superintendents
Public Schools District Supervisors
Heads, Public Elementary and Secondary Schools
I. General Policy
Every PTA shall provide mechanisms to ensure proper coordination with the members
of the community, provide an avenue for discussing relevant concerns and provide
assistance and support to the school for the promotion of their common interest.
Standing committees may be created within the PTA organization to coordinate with
community members. Regular fora may be conducted with local government units,
civic organizations and other stakeholders to foster unity and cooperation.
2. As an organization operating in the school, the PTA shall adhere to all existing
policies and implementing guidelines issued or hereinafter may be issued by the
Department of Education.
The PTA shall serve as support group and as a significant partner of the school whose
relationship shall be defined by cooperative and open dialogue to promote the
welfare of the students.
For this purpose, a guardian is hereby defined as any of the following: a) an individual
authorized by the biological parent/s to whom the care and custody of the student
has been entrusted; b) a relative of the student within the fourth degree of
consanguinity or affinity provided that said relative has the care and custody over the
child; c) an individual appointed by a competent court as the legal guardian of the
student; or d) in case of an orphan, the individual/institution who has the care and
custody of the student.
2. Within fifteen (15) days from the start of the school year the Homeroom
Adviser and the Parents/Guardians shall organize the Homeroom PTA with the
approval of the School Head.
4. The official name of the PTA shall bear the name of the school (example:
Parents-Teachers Association of Rizal High School or Rizal High School Parents-
Teachers Association).
5. For representation in the Local School Board and other purposes, the
schools PTAs within a municipality or city or province shall federate and select from
among the elected Presidents their respective officers. The president-elect shall sit as
representative of the Federation to the said Local School Board.
4. The General Assembly may invite or consult with other members of the
community such as local government officials and civic organizations to solicit their
support or active participation in school activities.
e. The term of office of the Board of Directors and its Officers shall be
one (1) year from the date of election. In no case shall a PTA Board Director
serve for more than two (2) consecutive terms;
h. The heads of the committees shall preferably come from the Board of
Directors, Homeroom Presidents and Homeroom Advisers; and
i. The PTA may or may not be incorporated with the Securities and
Exchange Commission (SEC). If incorporated, the registered entity shall, as far
as practicable, be used in the organization of the PTA by the elected Board of
Directors. In any event, the formal notification by the elected Board of Directors
outlined below and the issuance of the Certificate of Recognition by the School
Head shall be the operative act to recognize the PTA.
1. There shall be only one PTA that will operate in a school which shall be
recognized by the School Head upon formal notification in writing by the elected
Board of Directors. The recognition shall be valid for one year from the date of
election.
4. The Division PTA Affairs Committee shall monitor the activities of the PTAs
and their compliance with reports and other requirements, arbitrate disputes and
settle matters that may be submitted to it for resolution especially on PTA
representation issue.
The DepED may allow the PTA to construct a building or structure within the school
premises for its office, provided however, that the PTA shall donate such building or
structure and other permanent fixtures to the school. Any improvement made on
such building, structure or fixture that cannot be removed from such building or
structure without causing damage thereto shall be deemed the property of the
school. A written agreement shall be executed before the improvement or
construction. A Deed of Donation shall also be executed by and between the PTA and
the school immediately after the completion of the improvement or construction;
a. The use of any available space within the school premises as its office
or headquarters, provided, that costs pertinent to electricity, water and other
utilities shall be for the account of the PTA; provided however, that should the
school need such space, the PTA shall so vacate the space immediately. The
maintenance and improvement of the office shall be in accordance with the
School Improvement Plan;
VII. Activities
All PTA activities within the school premises or which involve the school, its personnel
or students shall be with prior consultation and approval of the School Head.
Such collections shall be made by the PTA subject to the following conditions:
2. Safekeeping of Funds
All collections of contributions or proceeds of fundraising activities shall be deposited
in a reputable banking institution as determined by the Board of Directors. The PTAs
Treasurer or a duly authorized representative shall undertake the collection and shall
issue official receipts/acknowledgement receipts.
In no case shall any school official or personnel be entrusted with the safekeeping and
disbursement of collections made by the PTA. All disbursements of funds shall be in
accordance with generally accepted accounting and auditing rules and regulations.
The books of accounts and other financial records of the PTA shall be made available
for inspection by the School Head and/or the Division PTA Affairs Committee at any
time.
An Annual Financial Statement signed jointly by the PTA President, Treasurer and
Auditor shall be submitted to the School Head not later than thirty (30) days after the
last day of classes. Such financial statement shall be audited by an external and
independent auditor, posted in the PTA Bulletin Board, and presented to the General
Assembly during the next school year.
The PTA shall also submit to the School Head not later than November 30, a mid-
school year financial statement report ending October 30 duly audited and signed by
the members of the PTAs audit committee.
Failure to submit such financial statement report shall be a ground for the
cancellation of the recognition of the PTA by the Division PTA Affairs Committee upon
the recommendation of the School Head.
PTA are required to install a PTA Bulletin Board outside of its office where
announcements, approved resolutions, required reports and financial statements
shall be posted.
2. PTA Officers and members of the Board of Directors are prohibited from
collecting salaries, honoraria, emoluments or other forms of compensation from any
of the funds collected or received by the PTA.
3. PTAs shall have no right to disburse, or charge any fees as service fees or
percentages against the amount collected pertinent to the School Publication Fee,
Supreme Student Government (SSG) Developmental Fund and other club
membership fees and contributions.
5. The recognition of any PTA shall be cancelled by the Division PTA Affairs
Committee upon the recommendation of the School Head concerned for any violation
of the above-mentioned prohibited activities and these Guidelines.
Thereafter, the School Head may call for a special election to replace the Board of
Directors of the PTA whose recognition was cancelled. Criminal, civil and/or
administrative actions may be taken against any member or officer of the Board of
the PTA who may appear responsible for failure to submit the necessary annual
financial statements or for failure to account the funds of the PTA.
X. Transitory Provision
Existing and duly recognized PTCAs and its Federations shall no longer be given
recognition effective School Year 2009-2010. They shall cease operation at the end of
School Year 2008-2009 and given until June 30, 2009 to dissolve, wind up their
activities, submit their financial reports and turn-over all documents to the School
Heads and Schools Division Superintendents, respectively.
DO 67, s. 2009
Clarification to DepEd Order No. 54, s. 2009 (Revised Guidelines Governing Parents-
Teachers Associations (PTAs) at the School Level)
To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services/Centers and Heads of Units
Regional Directors
Schools Division/City Superintendents
Public Schools District Supervisors
Heads, Public Elementary and Secondary Schools
Whereas, DepED Order No. 54, s. 2009 (X. Transitory Provision) provides: Existing and duly
recognized PTCAs and its Federations shall no longer be given recognition effective School
Year 2009-2010. They shall cease operation at the end of School Year 2008-2009 and given
until June 30, 2009 to dissolve, wind up their activities, submit their financial reports and
turn-over all documents to the School Heads and Schools Division Superintendents,
respectively;
Whereas, there is a need to clarify the purpose and intent of such provision to mean that
PTCAs that do not conform to these guidelines shall no longer be given recognition but in no
way to abolish the PTCAs;
Wherefore, the same Transitory Provision of DepED Order No. 54, s. 2009 shall read as
follows:
X. Transitory Provision
Existing PTCAs, whether SEC registered or not, may conform to these Guidelines
effective School Year 2009-2010 in order to be recognized as the duly constituted PTAs;
provided, that PTAs already existing and duly recognized at the time of the signing of
this Order shall continue to exist and operate as such subject to this Order and other
existing rules and regulations of the Department.