Accpac - Guide - Manual For FR Quick Ref PDF

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SAGE ACCPAC
Sage Accpac ERP
Financial Reporter
Quick Reference
Sage Accpac International, Inc. Confidential

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Layout of a Financial Report Specification

Column A Column A determines what Financial Reporter does when it
generates the financial report.
If column A starts with .. the row is a comment row.
If column A is blank, the row is printed as is.
If column A contains \\ the row sets up defaults for subsequent

rows on the report.
If column A contains \T the row is used for defining title lines

on the final report.
If column A contains any other data, that data is assumed to be a

reference to one or more account numbers.
Column B Column B can contain criteria to restrict the range of accounts
specified in column A.
See Selection Criteria Expressions for details on specifying criteria.

Column C Column C lets you specify conditions for excluding generated lines
from a report based on the contents of the line.
Use Z in column C to omit zero-balance lines from the report.
Place formulas in column C to test cells. For example, =G12 < F12. If
the formula is TRUE, Financial Reporter will not print the line. If the
formula is FALSE, the line will be printed.
Column D Column D lets you use T or D to consolidate ranges of accounts
or print data from each account on a separate row, and allows you to
list details by transaction details/transaction consolidated
total/transaction total.
Quick Reference 1
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Sample Report Specification

In this example, row 1 is a default row. To use the default formulas
in subsequent rows, place a backslash in the appropriate spreadsheet
cells.
Specifying Account Numbers in Column A

Use FR Past for Paste account numbers into a financial statement using the FR Paste
account numbers
command, located on the FR menu. (Note the use of the following
characters with account number segments.)
- Account segment separator defined in G/L Options. (The hyphen

is the default separator.)
: Separates account numbers in a range.
~ Separates segment codes in a segment range.
Wildcard % A place holder for one or more characters.

characters in _ (the underline) A place holder for one character.
account numbers
Single accounts aaaaaaaa or aaaa-aaaa
A specific G/L account number. Account numbers can be

entered with or without their segment separators (-).
Account ranges aaaa-A:bbbb-B or aaaaA:bbbbB
A range of all account numbers which start with aaaaA to all

account numbers that start with bbbbB.
aaaa%% or aaaa:aaaa
A range of all account numbers that start with aaaa.
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%%
References all accounts in the ledger. (A special-case code.)
aaaa~bbbb-A
A range of general ledger segment 1 account numbers that

have A in segment 2. (Two-segment numbers only.)
aaaa~bbbb
A range of account segment codes. (This special-case code is

useful if the account segment is not segment 1.)
%-aa~ff-% | ACCT
A range of 3-segment numbers. The middle segment is

between aa and ff, and order is by account segment.
aaaa[ACCT], bbbb~cccc-A[MANU]
An individual account number and a range of account

numbers. Square brackets indicate account structure codes.
aaaa-%, bbbb~cccc-A~B, gggg-D
A set of ranges and individual accounts with each

specification separated by a comma.
You cant mix If you use %% or : in an account reference, you cannot use %,
ranges
~ or _.
Dont mix account A123%:B567% is not allowed. However, you can combine account
ranges and
references in a list.
wildcards
Selection Criteria Expressions in Column B

Criteria restrict the accounts selected for an account reference:
ACCTTYPE = "I" AND QTYSW = "Yes"

OR ACCTDESC LIKE "%sale%"
Quick Reference 3
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Expressions are evaluated from left to right unless you use brackets:
ACCTTYPE = "I" AND (QTYSW = "Yes" OR

ACCTDESC LIKE "%sale%")
% matches any group of characters.
_ matches any single character.
Relational operators work with all fields except switches

(like QTYSW), where only = and != (does not equal) apply.
If you are comparing a string that includes spaces, you must

enclose the entire string in quotation marks.
LIKE is similar to the = operator, except the second operand

can contain the wild cards % and _.
Examples of optional fields expressions:
A.ACCTCLASS = "Sales"
This expression restricts the results to accounts with account
optional field ACCTCLASS = Sales
T.QUANTITY <= 0
This expression restricts the results to transactions with
transaction optional field QUANTITY <= 0
FR Paste adds extra quotation marks around text values to

accommodate spaces within the text strings. For example:
=FRACCT("ACCTDESC","","(ACCTTYPE = ""I"")")
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Consolidating Account Ranges and Transaction Details

Printing Separate Lines
Summarizing by Account Code (Column D)
You can insert the following values in Column D:
Value Explanation
T Totals a range on a single line.
D List all the details.
D(ACCT) Consolidates by account code.
D(ACCTGROUP) Consolidates by account group.
D(ACSEGVALn) Consolidates by segment number n.
D(AcctSegID) Consolidates by the named account segment.
For example, D(REGION).
PD Transaction details in posted transaction order.
PT Transaction consolidated total.
P(POSTRAN) Transaction consolidated by account.
P(POSTDATE) Transaction consolidated by journal date.
P(POSTSEQ) Transaction consolidated by posting sequence.
Note that transactions can also be listed by consolidated account

segments and account groups when listing by accounts. If you are
consolidating by a specific account order in a list of transactions, the
value in Column D must begin with a P. For example:
P(ACSEGVAL02) returns transaction records consolidated by

account segment 2.
D(ACSEGVAL02) returns account history records consolidated by

account segment 2.
Note: FR requires a correct sorting order in Column D in

order to list details by transaction through field
consolidation.
Quick Reference 5
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Financial Reporter Functions
The following table illustrates this.
Exclusive Sorting Order Meaning

POSTTRAN By posted transaction in account
order
POSTDATE By date order
POSTSEQ By posting sequence order
POSTACCT By account posting sequence
The sorting order must be POSTTRAN if the consolidation value

in column D is by P(POSTTRAN).
The sorting order must be POSTDATE if the consolidation value

in Column D is by P(POSTDATE)
The sorting order must be POSTSEQ if the consolidation value in

Column D is by P(POSTSEQ).
If the consolidated total is retrieved by any defined account switches,

for example P(ACSEGVAL02), it can be sorted by any defined
account order, similar to listing by accounts.

FR
Provides G/L Option and company information.
Syntax FR(option, formatted)
Arguments option The name of a field from the Company window, Calendar
window or G/L Options window, or a runtime parameter or
print option (listed below).
formatted Optional. Indicates that the return value should be
formatted or unformatted. If omitted, the default is
formatted. "FORMATTED", "F", or "FMT"
"UNFORMATTED", "U", or "UNFMT"
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General Ledger Options Fields
Name Contents of Fields

"Orgid" The 6-character organization ID (e.g. UNICO).
"CoName" The company name.
"Address1" The 1st address line.
"Address2" The 2nd address line.
"Address3" The 3rd address line.
"Address4" The 4th address line.
"City" The city.
"Province" The province.
"State" The state.
"Zip" The zip/postal code.
"Postal" The zip/postal code.
"Country" The country.
"Phone" The phone number.
"Fax" The fax number.
"Contact" The ledger contact name.
"FuncCurr" The ledger functional currency.
RPCurr The reporting currency code when the Euro is the
functional currency.
RPACCT Rounding account defined in G/L Options for the reporting
currency when the Euro is the functional currency.
Financial Reporter Runtime Fields
Name Content of Fields

"SessionDate" The date entered at Sage Accpac signon.
"Year" The fiscal year.
"Period" The fiscal period number.
"Start" The period start date.
"End" The period end date.
"QStart" The quarter start date.
"QEnd" The quarter end date.
"ReportType" Unformatted: 1 for actual and 2 for provisional
report. If formatted, it will return Actual or
Provisional.
"ReportAs" Unformatted: 1 for consolidated, 2 for
separate. If formatted, it will return
Consolidated or Separate.
Quick Reference 7
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Name Content of Fields

"SortBy" Unformatted: 1 for Account ID,
2 for Segment ID,
3 for Account Group.
If formatted, it will return AccountID,
SegmentID, or Account Group.
"SortByAcSeg" The number of the segment (unformatted) or the
name of the segment (formatted) by which you
are sorting.
"FromAcctID" The starting AcctId in the print range.
"ToAcctID" The ending AcctId in the print range.
"FromAcctGroup" The starting AcctGroup in the print range.
"ToAcctGroup" The ending AcctGroup in the print range.
"AcSegNamen" The name of the nth acct segment (for example,
Division, Dept.).
"AcSegReportAsn" If ReportAs = 2 (separate), this is the
consolidation setting of the nth segment.
"FromAcSegn" The starting value of the nth segment in the print
range.
"ToAcSegn" The ending value of the nth segment in the print
range.
"CurAcSegValn" The current value of the segment for the current
report. This value is appropriate only when the
report type is separate (AcSegReportAsn = 2).
Examples This statement Returns this

=FR(CONAME) The Garden Inc.
=FR(END) 4/30/05
FRACCT
Provides General Ledger account master information stored by G/L
Accounts.
FRACCT retrieves account optional fields data. A field name for the
account optional field is the original optional field name with the
prefix A. (For transaction optional fields, see the FRPOST
command.)
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Syntax FRACCT(field name, account reference, criteria, formatted)
Arguments field name The name of a field from the G/L account
record.
account reference A string specifying the account number
reference. This can be a single account or a
range of accounts.
criteria A string containing an expression that
imposes selection criteria on the accounts.
The account reference and the expression
together determine which accounts are
included in the calculation.
formatted Indicates that the return value should be
formatted or unformatted. The default is
Formatted in which case, no indicator
appears in the formula. If you clear the
default, then U appears in the formula (for
Unformatted).
Results The value of the field specified in the formula.

FRACCT("ACCTDESC","1000-333") Cost of goods sold
FRACCT("QTYSW","1000-333","","F") Yes
FRACCT("ACCTTYPE","1000-333","FMT") Income
FRACCT(A.ACCTCLASS,4000) Optional field, Sales
General Ledger Account Data Field Names
Field names from the General Ledger account view:
Name Contents of the field

ACCTID Account number, including all segments.
CREATEDATE Date the account was created.
ACCTDESC Account description.
ACCTTYPE Account type. If unformatted, I, B, or R. If
formatted, Income, Balance sheet, or
Retained earnings.
ACCTBAL Normal balance. If unformatted, 1 for debit or 2
for normal credit. If formatted, Debit or
Credit.
ACTIVESW Active switch. If unformatted, 1 for active or 0
for inactive. If formatted, Active or Inactive.
Quick Reference 9
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CONSLDSW Consolidation switch. If unformatted, 1 if
transactions are consolidated on posting, 0 if
they are not. If formatted, Consolidate
journals or Do not consolidate journals.
QTYSW Quantity switch. If unformatted, 1 if quantities
are used with account, 0 if not. If formatted,
Yes or No.
UOM The unit of measure if quantities are used.
ALLOCSW Allocation switch. If unformatted, 1 if account
can be reallocated, 0 if not. If formatted, Yes
or No.
ACCTOFSET Account number for reallocation (offset).
ACCTSRTY Allocation transaction source code.
MCSW Multicurrency switch. If unformatted, 1 if
multicurrency, 0 if not. If formatted, Yes or
No.
SPECSW Specific source currencies switch. If
unformatted, 0 is in all currencies, 1 is specified.
If formatted, All currency or Specific
currency.
ACCTGRPCOD Account group code.
CTRLACCTSW Control account. If formatted, 1 is yes; 0 is no.
If formatted, Control account or Non control
account.
SRCELDGID Source ledger if control account (e.g. AR, AP).
(Reserved field)
ALLOCTOT Total of different allocation rates (usually 100).
ABRKID Account structure code.
YRACCTCLOS Year of the last close.
ACCTFMTTD Formatted account number.
ACSEGVALn Account segment value 01 to 10.
ACCTSEGVAL Account Segment Code
POSTTOSEGID The code for the segment by which account
posting is done.
DEFCURNCOD The code for the default currency.
ACCTGRPSCD Account Group Sort Code
Include the prefix A. for account optional fields (include a period

after the A).
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FRAMT
The FRAMT function provides monetary, budget and quantity
balances and net amounts from the general ledger accounts.
All amounts from FRAMT respect the type of the account. This
means that debit balances in debit accounts and credit balances in
credit accounts are both returned as positive numbers. (Credit
balances in debit accounts and debit balances in credit accounts are
returned as negative numbers.)
In contrast, FRAMTA returns all debit balances as positive numbers

and all credit balances as negative numbers.
Syntax FRAMT(field name, account reference, criteria, currency)
Argurments field name The name of a field from the general ledger
account master with an optional fiscal designator
prefix and optional year suffix. Prefixes are: A for
actual account set, P for provisional, Q for
quantities, QA for actual quantities, QP for
provisional quantities, and 1 to 5 for the budget
sets. The year can be a 4-digit year (2005), L1,
L2, etc. for the last years, or N1, N2 for the next
years (budgets only).
account reference A string specifying a single account or range of
accounts.
criteria A string containing an expression that imposes
selection criteria on the accounts. The account
reference and the expression together determine
which accounts are included in the calculation.
currency A string containing the currency reference. A
currency reference is in the form CCC.T, where
CCC is the currency code, and T is the type. T can
be S for source currency, E for the functional
equivalent of the source amount, F for the
functional currency total, and R for the reporting
currency total (if the euro is your functional
currency and you specified a reporting currency).
Quick Reference 11
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Results The total values of fiscal field code from all accounts selected for a
given fiscal set.

FRAMT(PBALP.L1, The provisionally posted balance of
1000-33-248,,DEM.S) Deutsche Marks to account 1000-33-248 for
this period last year.
FRAMT("QBALP","2100") The quantity balance of the current period
for account 2100.
FRAMT("ABALP.2001", The total actual 2001 balance for all balance
"10%%","(ACCTTYPE="B")") sheet account numbers that start with "10".
Fiscal Set Field Names
Prefixes for NET Note also that NET and BAL can have a prefix A, P, Q, QA, QP, 1, 2,
and BAL indicate
3, 4 or 5 to indicate actual, provisional, quantity, quantity actual,
fiscal set (for
example, QNETP) quantity provisional, or any of the budget sets.
If no prefix is specified, the default is either actual or provisional,

depending on the type of report. Similarly, Q by itself is either
actual or provisional quantities, depending on the type of report.
For example, BALP provides the actual or provisional balance at

the current fiscal period; ABALP always provides the actual
balance, and 1BALP provides the balance from budget set 1 for the
current fiscal period.
Reporter BAL NET

Field description code suffix (balance) (net changes)
Period balance and net change
Current period P BALP1 NETP2
Last period LP BALLP NETLP
nth period nP BALnP NETnP
n periods ago nPA BALnPA NETnPA
Quarter balance and net change
Current quarter (to end) Q BALQ NETQ
Current quarter to date QTD BALQTD NETQTD
Last quarter LQ BALLQ NETLQ
Last quarter to date LQTD BALLQTD NETLQTD
nth quarter nQ BALnQ NETnQ
nth quarter to date3 nQTD BALnQTD NETnQTD
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Reporter BAL NET

Field description code suffix (balance) (net changes)
n quarters ago nQA BALnQA NETnQA
4
n quarters ago to date nQATD BALnQATD NETnQATD
Preceding quarter (3 prds5) PQ BALPQ NETPQ6
Preceding qrtr. n prd. ago PQnPA BALPQnPA NETPQnPA
Half year balance and net chg.
Current half year (to end) S BALS NETS
Current half year to date STD BALSTD NETSTD
Last half year LS BALLS NETLS
Last half year to date LSTD BALLSTD NETLSTD
nth half year nS BALnS NETnS
nth half year to date7 nSTD BALnSTD NETnSTD
n half years ago nSA BALnSA NETnSA
n half years ago to date8 nSATD BALnSATD NETnSATD
Preceding half yr (6 prds9) PS BALPS NETPS
Preceding half yr. n prd. ago PSnPA BALPSnPA NETPSnPA
Total year balance and net chg.
Total year Y BALY NETY
Year to date YTD BALYTD NETYTD
Preceding yr. (12 or 13 prds) PY BALPY NETPY
Preceding year n prd. ago PYnPA BALPYnPA NETPYnPA
Beginning of year OPEN BALOPEN
End of year CLOSE BALCLOSE NETCLOSE
Period 14 adjustments ADJ NETADJ10
1. BALP, BALnP, BALYTD, etc. include adjustments from period 14 only if the balance is for the final period of the
year. BALY includes period 14. The closing entries are not included. To print the balance from the final fiscal
period without the adjustment amount, use FRAMT("BALP")-FRAMT("NETADJ").
2. NETP, NETnP, NET4Q, NETPQ will also include adjustments from period 14 if the net is requested for the final
period of the year. (NET works like BAL.)
3. This code allows you to compare the current QTD to the QTD of a previous quarter by providing you with to-
date figures relative to the current quarter. If you are now in period 2 of the current quarter, QTD will give you
the first 2 periods of any previous quarter.
4. nQATD lets you go up to four quarters ago. If you need to specify more, use nQATD.L1.
5. PQ handles any three periods, providing you with revolving quarters. The preceding 3 periods include the
current period plus the two previous ones.
6. The NET for a group of periods that crosses a year-end boundary will also include the adjustments in period 14,
but not include the closing entry; otherwise, the net would include the zeroing entries in income and expense
accounts.
7. This code allows you to compare the current half year TD to the half year TD of a previous half year by
providing you with to-date figures relative to the current half year. If you are now in period 2 of the current half
year, half year TD will give you the first 2 periods of any previous half year.
Quick Reference 13
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8. nSATD lets you go up to 2 half years ago. If you need to specify more, use nSATD.L1.
9. PS handles any six periods, providing you with a revolving half year. The preceding six periods include the
current period plus the five previous ones.
10. NETADJ provides the amount from period 14. To print the balance from the final fiscal period without the
adjustment amount, use FRAMT("BALP")-FRAMT("NETADJ").
Figures are All balances and nets are computed relative to the fiscal period of
computed relative
the report, except for BALOPEN, NETADJ, NETCLOSE and fields
to the report
period referencing a specific time period.
BALOPEN is the opening balance of the account for the year,

NETADJ is the amount posted to the adjustment period, and
NETCLOSE is the amount posted to the closing period.
References to future periods return zeros as if the transactions had

not yet been posted.
BAL, Budget, and Provisional inquiry do not work in FRTRN,

FRTRNA, FRTRNDR, and FRTRNCR.
Fiscal Set Prefix
Fiscal set
designator Code Fiscal Set
Blank Defaults to report setting either actual or
provisionally posted amounts
A Actual monetary figures
P Provisional (not available for FRTRN, FRTRNA,
FRTRNCR, FRTRNDR)
Q Quantities (either actual or provisional)
QA Actual quantities
QP Provisional quantities (not available for FRTRN,
FRTRNA, FRTRNCR, FRTRNDR)
1,2,3,4,5 Budget sets 1,2,3,4, and 5 (not available for FRTRN,
FRTRNA, FRTRNCR, FRTRNDR)
Fiscal Year Suffix
The fiscal year suffix is the last part of the field name parameter, and
is separated from the field name by a period.
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For example, in the following formula, ABALP is the actual current

balance, and 2002 is the fiscal year suffix.
FRAMT("ABALP.2002","1000%","(ACCTTYPE="B")")
Fiscal year Code Fiscal Set

Blank Defaults to current year
1999, 2002, etc. Specific year identification
L1, L2, L3 etc. Last year, the year before, etc.
N1, N2, etc. Next year, the year after next, etc.
Currency Code References
The currency code reference has two parts: currency code and
currency type, which are separated by a period.
For example, in the following formula, EUR is the currency code,

and S is the type (source).
FRAMT("PBALP.L1","1000-33-248"; "EUR.S")
Currency code Code Fiscal Set

Blank Defaults to functional (home) currency
xxx A three-character currency code (such as CAD for
Canadian dollars, USD for US dollars)
Currency type
qualifier Code Fiscal Set
Blank Defaults to functional (home) currency
S Source currency
E Equivalent amount in the functional currency
F Functional currency total (of all source amounts)
R Reporting currency total. If the currency code is functional,
R includes reporting equivalents of all source amounts. If
the currency code is not functional, R provides equivalent
amounts in the reporting currency.
FRAMTA
The FRAMTA function is almost identical to FRAMT: it has the
same parameters as FRAMT, and returns all the same data; however,
FRAMTA shows all debit amounts as positive numbers and all credit
Quick Reference 15
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amounts as negative numbers, regardless of the account type (debit

or credit). The following table is a further illustration of the
differences between FRAMT and FRAMTA:
Command Acct. Type Value FR Display

FRAMT Debit account 100 DR 100
Debit account 100 CR -100
Credit account 100 CR 100
Credit account 100 DR -100
FRAMTA Debit account 100 DR 100
Credit account 100 CR -100
Credit account 100 DR 100
Syntax FRAMTA(field name, account reference, criteria, currency)
For a complete parameter description, see FRAMT.
FRCREDIT
This function is the same as FRAMT, except that it includes only
those accounts that have credit amounts whether or not the
account is a DR or a CR type of account. Use the criteria parameter to
restrict this function to CR account types.
Notice in the following table that FRCREDIT returns a blank when

the value of a debit account is zero or a debit amount, but returns a
zero when the value of a credit account is zero.

FRAMT Credit account 100 CR 100
Credit account 0 0
Debit account 0 0
FRCREDIT Credit account 100 CR 100
Credit account 0 0
Debit account 100 CR 100
Debit account 100 DR blank
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Syntax FRCREDIT(field name, account reference, criteria, currency)
FRDEBIT
This function is the same as FRAMT, except that it only includes
accounts that have debit amounts (balances or net changes).
Use the criteria parameter to restrict this function to DR account

types.
As illustrated in the following table, FRDEBIT returns a blank when

the value of a credit account is zero or a credit amount, and returns a
zero when the value of a debit account is zero.

FRAMT Debit account 100 DR 100
Debit account 0 0
Credit account 0 0
Credit account 100 DR -100
FRDEBIT Debit account 100 DR 100
Debit account 0 0
Credit account 100 DR 100
Credit account 100 CR blank
Syntax FRDEBIT(field name, account reference, criteria, currency)
FRFISCAL
The FRFISCAL function returns a date from the fiscal calendar (in
Common Services).
Syntax FRFISCAL(option, fiscal year, fiscal period, formatted)
Quick Reference 17
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Arguments option The period or quarter date you want. Can be Start, End,
QStart, or QEnd for the starting or ending dates of the
period or the quarter the period is in.
fiscal year Optional. Assumed to be the current year if not specified.
Specify as YYYY (2005), or N1 or L1.
fiscal period Optional. Assumed to be the current period if not specified.
(This field is an integer. It is not enclosed in quotation
marks.)
formatted Optional. Indicates whether the date should be formatted or
not. The default if omitted is formatted.
"FORMATTED", "F", or "FMT"
"UNFORMATTED", "U", or "UNFMT"
Results FRFISCAL returns the date as a string.
FRFISCAL("Start") 11/01/2005
FRFISCAL("Start","",11,"U") 20051101
FRFISCAL("Start","L1",VALUE(FR("Period")),"F") 11/01/2004
FRPOST
The FRPOST function allows you to retrieve detail optional fields
from G/L posted transactions and account data for the account
specified in the transaction record.
Details can be consolidated or not consolidated. That is, if the result

of an FR command (that is, the FRACCT or FRPOST commands) is
derived from more than one transaction, and if these results are from
the Integer, Number, or Amount type optional fields, you can print a
consolidated total that sums up all values from the retrieved
optional fields, or, if you do not choose the consolidate option (clear
the option, "Consolidate Optional Field"), the value of the first
retrieved record will be printed.
A consolidated total will be printed if the first parameter is not

appended by anything, or is appended by [C].
Only the first optional field value will be reported when the
specified field name is appended with [U].
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Syntax FRPOST(field name, account reference, criteria, formatted)
Arguments field name The name of a field from the G/L account record or from
the transaction field.
account A string specifying the account number reference. This
reference can be a single account or a range of accounts.
criteria A string containing an expression that imposes selection
criteria on the accounts and transactions. The account
reference and the expression together determine which
accounts and transactions are included.
formatted Indicates that the return value should be formatted or
unformatted. The default is Formatted, in which case,
no indicator appears in your formula. If you clear the
default, U appears in the formula (for Unformatted).
Results FRPOST returns data retrieved from transaction records as well as

G/L account data from the account specified in the transaction
record. FRPOST also retrieves transaction optional fields and G/L
account optional fields data from the account specified in the
transaction record that has optional field values.
The FRPOST command includes all account record fields defined in

FRACCT, including account optional fields, all transaction optional
fields defined in G/L setup, plus the following transaction fields:

FISCALYR Fiscal year
FISCALPERD Fiscal period
SRCECURN Source Currency Code
SRCELEDGER Source Ledger Code
SRCETYPE Source Type Code
POSTINGSEQ Posting Sequence Number
CNTDETAIL Detail Count
JRNLDATE Journal Date
BATCHNBR Batch Number
ENTRYNBR Journal Entry Number
TRANSNBR Journal Transaction Number
CONSOLIDAT Consolidation Occurred on Post
JNLDTLDESC Journal Detail Description
JNLDTLREF Journal Detail Reference
TRANSAMT Journal Transaction Amount (functional amount)
Quick Reference 19
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TRANSQTY Journal Tranaction Quantity
SCURNAMT Journal Source Amount
RPTAMT Journal Reporting Amount
RATETYPE Currency Rate Table Type
RATEDATE Date of Currency Rate Selected
CONVRATE Currency Rate for Conversion
RATEOPER Currency Rate Operator
Account optional fields begin with the prefix A. Transaction

optional fields begin with the prefix T.

FRPOST("TRANSAMT", Retrieves unformatted transaction
"1000","(POSTINGSEQ = 100)","U") amounts for Account 1000 that have
a posting sequence number of 100.
FRPOST("TRANSAMT", Retrieves the unformatted
"1000","(JRNLDATE = transaction amount for Account 1000
20100110)","U") from January 10, 2010.
FRPOST("ACCTDESC", Retrieves the account description for
"1000") Account 1000.
FRPOST("T.QTY", "4000") Retrieves the transaction optional
value for QTY for Account 4000 for
the inquired period.
Note that the account number is usually set in Column A, and other
criteria (such as the transaction date), is set in Column B.
FRRATE
The FRRATE function returns the exchange rate for converting
amounts from the source currency to the functional currency as a
multiplier. (In other words, if the rate is defined in Common Services
as a divisor, this function provides its reciprocal.)
Syntax FRRATE(func. currency, source currency, rate type, date, rate option)
Arguments func. currency The functional (home) currency code.

source currency The source currency code.
rate type The rate type code.
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date Optional. Financial Reporter uses the period-end date of

the report fiscal period if not specified, or it uses the
session date if the report is not generated from a
specification (i.e. there is no period-end date). The date
is specified as DATE(YYYY,MM,DD). (DATE() is a
spread-sheet function that returns the serial number of
the date.)
rate option Optional. The rate option lets you choose which portion
of the euro-member-currency to non-euro-currency
exchange rate you want to the function to provide.
RF returns the floating portion of the exchange rate
that is, the portion not fixed between the euro and non-
euro-member currencies. (RF returns a "1" if the
currencies are euro-member.) RC returns the composite
exchange rate (the effective rate between a non-euro
currency and a euro-member currency). This is the
default if no parameter is specified. This parameter is
only required for exchange rates between euro-member
currencies.
Results FRRATE returns the exchange rate as a multiplier given the

information you provide.

FRRATE("USD","CAD","AV") .75
FRRATE("USD","CAD","SP",
DATEVALUE(FRFISCAL("Start"))) .75
FRRATE("ATS","EUR","AV",
DATEVALUE(FRFISCAL("Start")),"RC") 13.760300
FRRATE("USD","ATS","AV",
DATEVALUE(FRFISCAL("Start")),"RF") .88274
DATEVALUE is a spreadsheet function that converts a textual

representation of the date to a serial number which FRRATE accepts.
FRSDESC
The FRSDESC function provides the description for a segment code,
given a segment number and segment code.
Syntax FRSDESC(segment number, segment code)
Arguments segment number The segment number is 1 to 10. This number is an

integer, which means it is not enclosed in quotation
marks.
Quick Reference 21
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segment code The code for the segment value such as 1000
or WEST.
Results FRSDESC returns the segment name from the general ledger
segment codes table. The following examples assume that segment
1 is the department segment.

FRSDESC(1,"USEAST") Eastern United States
FRSDESC(1,"SALES") Sales Department
FRSDESC(1,FR("CurAcSegVal1")) Sales Department
FRTRN
The FRTRN command retrieves net amounts and net quantities from
posted transactions for the period that you specify. FRTRN provides
net amounts only, it does not calculate balances or include
provisionally posted transactions.
Budget, balance, and provisional amounts cannot be retrieved using

this command.
FRTRN is similar to FRAMT, but FRTRN retrieves totals from

transaction history, whereas FRAMT retrieves totals from account
history.
FR may find a record when retrieving from FRAMT but may find no
records (or numerous records) when retrieving from FRTRN, due to
the fact that the amounts are retrieved from different sources.
Syntax FRTRN(field name, account reference, criteria, currency)
Arguments field name The name of a field from the General Ledger with
an optional fiscal designator prefix and optional
year suffix. Prefixes are: A for actual account set,
Q for quantities, and QA for actual quantities. The
4-digit year is chosen from the drop-down list.
account reference A string specifying a single account or range of
accounts.
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criteria A string containing an expression that imposes

selection criteria on the accounts and
transactions. The account reference and the
expression together determine the accounts or
transactions that will be included.
currency A string containing the currency reference. You
select a currency code and a qualifier. The
qualifier choices are S, for source currency, E,
functional equivalent of source amount, and F, for
functional currency total. (If your functional
currency is the euro and you specified a reporting
currency, you can also choose R for the reporting
currency.)
Resutls FRTRN retrieves net totals, actual values (not provisional values),
and summary totals (by both account and transaction fields), and
allows drilldown to associated transactions.

FRTRN("NETLQ",1000") Net transactions for the last quarter for
account 1000.
Same definition as FRAMT in determining the
sign of the amount; except, if there are no
transactions retrieved from the transaction
history, the return value will be 0.
FRTRN("NET#P",1000") Net transactions for inquired period for
account 1000.
history, the return value is 0.
FRTRN("NETQTD",1000") Net transactions for the quarter to date for
account 1000.
history, the return value is 0
Note that the account number is usually set in Column A, and other
criteria (such as the transaction date), is set in Column B.
Quick Reference 23
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FRTRNA
The FRTRNA command retrieves net amounts and net quantities
from posted transactions for the period that you specify. Like
FRAMTA, it displays debit amounts as positive numbers and credit
amounts as negative numbers. FRTRNA does not calculate balances
nor include provisionally posted transactions.

this command.
Syntax FRTRNA(field name, account reference, criteria, currency)
Results FRTRNA retrieves net totals, actual values (not provisional values),
For a complete parameter description, see FRTRN.
FRTRNDR
The FRTRNDR command is the same as the FRDEBIT command. It
yields net totals (debit amounts only) from transactions.

this command.
Syntax FRTRNDR(field name, account reference, criteria, currency)
Results FRTRNDR retrieves net totals, actual values (not provisional values),
For a complete parameter description, see FRTRN.
FRTRNCR
The FRTRNCR command is the same as the FRCREDIT command. It
yields net totals (credit amounts only) from transactions.
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this command.
Results FRTRNCR retrieves net totals, actual values (not provisional values),
Quick Reference 25
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Sage Accpac ERP

Sage Accpac International, Inc. Confidential

Sage Accpac International, Inc. Confidential

Layout of a Financial Report Specification

Layout of a Financial Report Specification

If column A starts with .. the row is a comment row.

If column A is blank, the row is printed as is.

If column A contains \\ the row sets up defaults for subsequent

If column A contains \T the row is used for defining title lines

If column A contains any other data, that data is assumed to be a

See Selection Criteria Expressions for details on specifying criteria.

Use Z in column C to omit zero-balance lines from the report.

Layout of a Financial Report Specification

Sample Report Specification

Specifying Account Numbers in Column A

- Account segment separator defined in G/L Options. (The hyphen

: Separates account numbers in a range.

~ Separates segment codes in a segment range.

Wildcard % A place holder for one or more characters.

Single accounts aaaaaaaa or aaaa-aaaa

A specific G/L account number. Account numbers can be

Account ranges aaaa-A:bbbb-B or aaaaA:bbbbB

A range of all account numbers which start with aaaaA to all

A range of all account numbers that start with aaaa.

2 Sage Accpac Financial Reporter

Layout of a Financial Report Specification

A range of general ledger segment 1 account numbers that

A range of account segment codes. (This special-case code is

A range of 3-segment numbers. The middle segment is

An individual account number and a range of account

A set of ranges and individual accounts with each

Selection Criteria Expressions in Column B

ACCTTYPE = "I" AND QTYSW = "Yes"

Layout of a Financial Report Specification

ACCTTYPE = "I" AND (QTYSW = "Yes" OR

% matches any group of characters.

_ matches any single character.

Relational operators work with all fields except switches

If you are comparing a string that includes spaces, you must

LIKE is similar to the = operator, except the second operand

Examples of optional fields expressions:

FR Paste adds extra quotation marks around text values to

4 Sage Accpac Financial Reporter

Layout of a Financial Report Specification

Consolidating Account Ranges and Transaction Details

Note that transactions can also be listed by consolidated account

P(ACSEGVAL02) returns transaction records consolidated by

D(ACSEGVAL02) returns account history records consolidated by

Note: FR requires a correct sorting order in Column D in

Financial Reporter Functions

The following table illustrates this.

Exclusive Sorting Order Meaning

The sorting order must be POSTTRAN if the consolidation value

The sorting order must be POSTDATE if the consolidation value

The sorting order must be POSTSEQ if the consolidation value in

If the consolidated total is retrieved by any defined account switches,

Financial Reporter Functions

Syntax FR(option, formatted)