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    E-Mailing PO Setup PDF

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    Srinivas Kovvur

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    E-Mailing PO Setup PDF

    Uploaded by

    Srinivas Kovvur
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    E-Mailing PO Setup.pdf

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    149 views2 pages

    E-Mailing PO Setup PDF

    Uploaded by

    Srinivas Kovvur

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 2

    Oracle Purchasing

    Setup Notes for E-mail Purchase Orders


    Family Pack E for Windows and UNIX

    June 2001

    As part of family pack E, Oracle Purchasing has the ability to e-mail a purchase
    order (PO) to the supplier electronically in addition to printing, faxing, or
    transmitting through EDI during the approval process. This document will discuss
    the setup and impact of e-mailing a PO to the supplier. The current Printed
    Purchase Order (report) has been used as the guideline for the content of the e-mail
    PO.
    This feature is currently available for the following document types:
    n Standard Purchase Orders
    n Blanket Purchase Agreements and Releases
    n Planned Purchase Orders and Releases

    Setup steps for E-mail PO


    1. Navigate to Supplier > Sites window.
    2. Under the General tab, choose the supplier notification method as 'E-mail'.
    Enter a default e-mail address for the supplier site. This e-mail address will
    default in the Approvals window while approving standard purchase order,
    blanket agreement, planned purchase order, or release for this supplier site.
    You can change the e-mail address or the notification method at the time of
    approval.
    3. Define an alternative e-mail address in the Profile option PO: Secondary
    E-mail Address to send a copy of the e-mail PO to your company. If you wish
    to resend the e-mail, the user will need to log into this secondary e-mail
    account and resend it from there.
    4. Generic terms and conditions can be appended on the e-mail PO body by
    putting them in a text file. This text file needs to be placed in one of the
    directories specified in the UTL_FILE parameter in the INIT.ORA file. Make

    Oracle is a registered trademark of Oracle Corporation. Other names may be trademarks of their respective owners.

    Copyright 2001, Oracle Corporation.


    All Rights Reserved.
    sure that the file is placed in the directory that exists where the database server
    is running. Once this is done, the following profile options need to be set for
    e-mail PO to read the terms and conditions file and display them in the e-mail
    body.
    n Set profile PO: In File Path with the absolute path of the directory where
    the terms and conditions file is placed.
    n Set profile PO: Terms and Conditions File Name with the name of the
    file.
    5. Restart the workflow notification mailer after setting the above profiles.
    Navigate to Requests, Submit Requests, and run the concurrent program
    Notification Mailer to restart the mailer. (See Setting Up Oracle Workflow in
    the Oracle Workflow Guide for more details. Also check Metalink for a
    Notification Mailer setup document.)
    6. Failed e-mails (due to incorrect e-mail address, etc) will be delivered by the
    mailer into a discard file. You need to monitor this file and look for common
    expressions such as Undisclosed Recipient (or other common expressions) and
    insert these expressions into the tags file as defined by the TAGFILE parameter
    in the workflow mailer configuration file. You then need to change the
    standard error handler workflow to look for these tags and take appropriate
    actions (send notifications to administrator/buyer, etc).

    Changes Associated With This New Feature


    Changed Windows: The supplier and supplier site windows have been changed
    to accommodate the new fields. You will find the Notification Method and E-Mail
    Address fields under the General tab. If e-mail was selected as the notification
    method, the Document Approval window will default e-mail as the notification
    method and the field to specify e-mail address for delivery from the supplier site.
    Note that if the supplier site method of notification is EDI, the PO can not be
    e-mailed and the boxes are grayed out.

    New Profiles: There are three new profile options associated with this feature:
    1. PO: Secondary E-mail Address is used to send a copy of the e-mail PO to
    someone in your company.
    2. PO: In File Path indicates the absolute path of the directory where the
    optional terms and conditions file is stored.
    3. PO: Terms and Conditions File Name indicates the name of the optional
    terms and conditions file.

    PO Approval Workflow: PO Approval workflow has been enhanced to send an


    e-mail through WF mailer upon document approval.

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