2017

PROJECT MANAGEMENT REPORT

SUBMETTED TO:
DR. JAMIL HASSAN KAZMI

SUBMITTED BY:
RAFEY ALI
BILAL AHMED MUFTI
SHAKEEL UR - REHMAAN

UNIVERSITY OF KARACHI

GLOBAL CONNECT SYNERGY

1/1/2017
 ACKNOWLEDGEMENTS

First of all we are highly indebted to Allah who blessed us and enabled us to successfully
complete this project management report. We pay homage and mention the great gratitude to
HOD as well as our course supervisor Prof. Dr. Jamil Hassan Kazmi, for his entire guidance
throughout this work and deepest gratitude is expressed for the moral support, enlighten vision
and endless prayers of our parents. Our most grateful thanks are to all of those mentioned above
without whose help and guidance the completion of this project would not have been complete.

PROJECT ASSOCIATES:

Rafey Ali, Bilal Ahmed Mufti, Shakeel Ur - Rehmaan

 EXECUTIVE SUMMARY
The purpose of this project in GLOBAL CONNECT SYNERGY is using GIS to view,
analyze, and understand data in ways that reveal patterns, relationships, and trends. In
addition to use GIS data for analyzing the effects of a fiber network expansion,
searching for new routes to direct internet traffic due to a natural disaster, or deciding
where to build an office building to satisfy connectivity requirements and to analyze the
current fiber infrastructure and making of web-based GIS product so that different
departments within a company can access the data and use it in various applications
including engineering, operations, research & development, marketing, finance, and
planning .

Moreover to use GIS data for businesses to see where they can better connect into a
fiber system and to monitor their vehicles and all kind of future planning as well is
included in the purpose.

At the current stage GIS department has made base maps and all other spatial
information which requires survey and GIS department also completed some model
surveys in order to realize the ground situations and what information they need to add
or subtract in maps for more accurate surveys.

Anticipated obstacles in this project are the absence of field department representative
which disturb the flow of work and the unavailability of battery chargers and stationary
also make problems in work. This project is expected to complete in 2 years from
November 2016 t0 November 2018.
 INTRODUCTION
NATURE OF PROJECT:

The nature of the project is to map the spatial data, monitoring and planning of fiber
cables and its all related components by using the GIS technology. Firstly the data will
be collected by surveys then it will be plotted on GIS.

GOAL:

The goal of the project is to make the GIS database of fiber network, cameras,
attachment, hand holes and the associated geographic features along all required
information products. So that applications can be made on data for shortest route
analysis and for all kind of planning as well.

PROJECT VALUE TO THE COMPANY:

This project is very important because it is the first project of GIS in GLOBAL
CONNECT SYNERGY so it is considered as the base of GIS department. Many
companies in the market are making GIS-based fiber network because GIS has been
playing an important role in planning and problem solving. GIS-based fiber network is
used for more accurate mapping and planning of installed and new fiber network and
seamless management of the entire integrated infrastructure.

The deployment of network is very expensive so it needs handsome planning and Pre-
knowledge about the road network and other geographic features of that area of
interest. In addition GIS is also very useful for saving time, money and analyzing and
preparing the necessary data easily within very short timelines and high accuracy; the
work that takes weeks, may be months, can be done within few days and by small
teams.

The calculations of the digital maps and other infrastructural information of area of
interest are based on real geographic data that can be used for quick construction and
inventory managements very efficiently. That is why this project would be game changer
for the company.
 METHODOLOGY

Firstly the work will start by the image acquisition. Purchasing image is very expensive
and the allotted budget is not sufficient to purchase it so image will be made by GIS
team using Bing cache. Secondary data will be taken from internet including shape files
and maps and will be extracted as per requirement. Survey data will be collected using
GPS device and wheel meter. Then satellite data, survey data and secondary will be
store in Geodatabase. The stored data including consumer, fiber network and CCTV
Cameras will be mapped in next step by using ARCGIS. After checking the information
products data will be published in web application.
 RESOURCES NEEDED FOR THE PROJECT

MANPOWER:

In this project team of eight persons are required. Four in office and four in the field.
There will be two teams of field and office consisted on two persons. Each team will
work 3 days of week. If one team is unavailable then the other team will be on field or if
work load is there then both team will be on field. In office team one team is responsible
for managing survey data and the second team is responsible for QC and other works.

TOOLS:

GPS:

GPS systems are extremely versatile and can be found in almost any industry sector.
They can be used to map forests, help farmers harvest their fields, and navigate
airplanes on the ground or in the air. GPS systems are used in military applications and
by emergency crews to locate people in need of assistance. GPS technologies are often
working in many areas that we do not normally consider.

Global positioning system applications generally fall into 5 major categories:

1. Location - determining a position

2. Navigation - getting from one location to another
3. Tracking - monitoring object or personal movement
4. Mapping - creating maps of the world
5. 5. GPS attached Camera for geo-tagging
6. Timing - bringing precise timing to the world

In this project two GPS are required for making tracks of survey and taking absolute
locations of the different components of fiber network and cameras as well which is the
base of the project.

MEASURING TAPE:

A tape measure or measuring tape is a flexible ruler. It consists of a ribbon of cloth,

plastic, fiber glass, or metal strip with linear-measurement markings. It is a common
measuring tool. Its design allows for a measure of great length to be easily carried in
pocket or toolkit and permits one to measure around curves or corners.
In this project measuring tape is required for different measurements in the field
including width of footpath and distance of attachment and hand hole as well.
WHEELMETER:

A surveyor's wheel, also called wheel meter is a device for measuring distance.
Surveyor's wheels will provide a measure of good accuracy on a smooth surface, such as
pavement. On rough terrain, wheel slippage and bouncing can reduce the accuracy. Soft
sandy or muddy soil can also affect the rolling of the wheel. As well, obstacles in the way
of the path may have to be accounted for separately.

Good surveyors will keep track of any circumstance on the path that can influence the
accuracy of the distance measured and either measure that portion with an alternative,
such as a surveyor's tape or measuring tape, or make a reasonable estimate of the
correction to apply.

In this project wheel meter is required for measuring the distance between the hand
holes which is used for crosschecking when plotting the survey data on GIS.

STATIONERY:

Stationery in this project stationary required for this project is listed below.
Pens blue, black, red
Highlighter
Permanent marker
Pencil and pencil sharpener
Colored pencils
Colored pens
Colored markers
Eraser
Correction tape / fluid / Liquid Paper
Mechanical pencil and spare leads
Plain paper (for printer)
Notebooks, ruled paper, binder books
Scrapbook, art book
Ruler
Glue
Stapler and staples
Rubber bands
Paper clips
Hole punch
Drawing pins
Plastic pockets
Folder dividers
Label maker and spare tape
Scissors
 Tissues
Envelopes
USB memory sticks
Batteries (for electronic equipment, for wireless keyboard and mouse)
Calendar, wall planner
Whiteboard / dry erase markers
Whiteboard eraser and cleaning fluid

SYSTEM REQUIREMENTS:

Five computer systems are required for the office team one for each and one system for
backup. Working on GIS need good systems because large databases required good
configuration otherwise it takes too much time than working on good system especially
working on centralized database system.

Following is the minimum configuration of system required:

Operating System: Windows 10 or higher or Mac OS 10.12 Sierra

Memory: minimum of 8 GB RAM
Processor Speed: minimum of Intel Core i5 or equivalent
Hard Drive: 320 GB or larger
DVD Drive*: DVD +/- RW Dual Layer Burner or Mac Super Drive
Wireless: Any card that supports 802.11 g/n protocols and WPA2 Enterprise
Ethernet**: 10/100/1000 (gigabit)
Monitor (Desktop): 19" Monitor or larger
Screen Size (Laptop): 13" (screen size can impact cost and weight)
 TIMELINE

The above picture describes the tentative timeline of the project. If the work continues
smoothly without any major problem then flow of the work will follow the timeline
perfectly.

The millstones show the completion of important phases of the project. The complete
duration of the project is 11 November 2016 to 12 December 2018.
 PROJECT CHALLENGES AND SOLUTIONS

Project may run into anticipated challenges or unexpected setbacks. Challenges might
include insufficient resources, unexpected obstacles, mechanical or technical failures,
or other delays.
These are some project challenges and their solution.

1) Absence of relevant person from technical department may produce some delay
in the project.

if someone is not able to come so he has to inform early so other person can go in
place of him that is why One person has to be on backup every time.

2) Unavailability of vehicle is also one of the problems of this project and can
produce problems in flow of work.

Field surveys has to be preplanned excluding the case of urgency , and the field
manger is to be informed early so he can make necessary adjustments for field.

3) Problems in Computer systems can produce delay in project because this project
is based on information technology.

This problem can be overcome if there is availability of replacement so that the

computer can be replaced on urgent basis.

4) Field equipments are one of the main components of this project and if they give
problems then it would produce problems in flow of work.

There has to be replacement of every field equipment so work continues smoothly.

 SUMMARY:

The aim of this project is to make the fiber network on GIS by getting data through
surveys. so the managers and planners can do effective planning and time saving
analysis by using GIS technology which is not easy in present condition when all data is
in excel sheets .

After making all network on GIS different application will be made for shortest route,
searching specific consumer, finding fault locations and getting information of fiber
network and all its related components specifically.

S.O.P
PERSONNEL QUALIFICATIONS/RESPONSIBILITIES

As a member of the field or office staff, you must complete training using this SOP
document to ensure your understanding of the materials presented herein. Using SOPs
will help you collect all data efficiently, safely, and consistently. Office staff must have
experience using ESRI ArcGIS software (specifically ArcMap). Field crews will
receive on-the-job training from staff experienced in field work, GPS devices, and
ESRI ArcGIS software.

The Field Lead and GIS Lead who are directing field data collection should be
knowledgeable about all aspects of the program requirements to ensure credible and
usable data are collected. You will be briefed by the Field Lead, GIS Lead, or by
departmental head on data collection goals and objectives prior to arrival in the field.
Field staff should be comfortable with operating mapping survey equipment and are
required to:

Have a strong understanding of basic survey principles, including the fundamentals of

the Global Positioning System (GPS).
Be receptive to working in adverse field conditions (weather- and site-specific) and be
able to troubleshoot field and equipment problems.
Other training requirements may be necessary depending on situations encountered at
each section.
 PLANNING AND COORDINATION
Before field work you must conduct planning and coordination activities for the area of
interest (AOI).
These preparations show that there is strong communication between field and GIS
team. The team leader is responsible for the following planning tasks for field.

Schedule and Plan

Schedule and plan will be made by the team leader of field. This plan has to be
reviewed and approved by the GIS team leader and field team leader as well. If there
are any changes in the field plan then field team leader is responsible for updating the
plan and notifying all parties of plan changes.

Pre-Assessment Meeting

Before conducting field the field team leader will give relevant information to field team
regarding to field area. In this meeting team leader will also describe about data needs
based on the requirements of company.

Basemap

Basemap will be made by GIS team and reviewed by the team leader of GIS and team
leader of field. This will assist the field crew in site orientation and note taking during
field work. The basemap should be produced in hard copy for field use and show the
road features and surrounding geographic features of field area.

Region Contacts

When field area is decided then the team leader of field should contact to the relevant
technical person in order to know the ground conditions of the field area so that he can
manipulate his plan according to the conditions. Team leader should receive a status
update on a regular basis while work is occurring in their areas of responsibility.

Pre-Assessment Site Review

Before field team leader of field will visit the field area to get better picture of ground
conditions so that he can make necessary updates in his plan.
 STANDARD DATA COLLECTION EQUIPMENT
Office data collection activities will utilize the software applications and server of GIS
department.
A variety of tools, supplies, and equipment will be required for nearly all field operations.
Each piece of equipment is considered an asset of the company and should be used
carefully. Stolen or damaged equipment should be reported to the Field Lead or
Coordinator as soon as possible.

Care of Field Equipment

It is the responsibility of every field member to use equipment properly and carefully so
that it can function properly. At the end of the u has to clean it properly. At the end of
each day in the field, wipe down, dry off, or otherwise clean all equipment and set
batteries to charge overnight. If you use the equipment in rainy weather, detach cables
and leave the plug/data port covers open overnight to allow for drying. Dont leave any
valuable survey equipment in the vehicle overnight.

Field Data Collection Equipment List

You may need additional equipment depending on field condition. Following is a list of
standard items required for field work. Proper planning during the pre-assessment
meeting and site review should be conducted.

Digital camera
Chargers for camera, laptop, and GPS
Cell phone
field survey books
Base maps/field maps
Measuring tape, graduated in inches
Wheel meter

SAFETY
The collection of the field data is the main parts of this project. When you are
conducting field kindly follow all safety methods or procedures. If you face any kind of
problem including resistance by local people or other security agencies then stop your
work and urgently call on no. 03462751484.in case of emergency call to 03462751484.
 GIS STAFF RESPONSIBILITIES

Once data collection is completed by field members and is checked by the team leader
of field then this information will be provided to GIS department for further development
and reporting.

DATA DISTRIBUTION

After getting the field data the team leader of GIS team will distribute data among his
members for processing and development. The GIS team leader will decide the work of
his team members and give deadline.

QUALITY CHECKING

When the GIS members completed their work then they will submit their work to their
leader .them he will do the Q.C of data and will call whenever he needs representative
from field team for correction or for any guidance.

FOLLOW-UP

Both field and GIS team leader will be responsible for the follow up of the completed
sections. If there is any kind of changes in the completed sections then team leader of
field will report to the team leader of GIS then he will do the related changes in the GIS
database.