Module 4

Spreadsheet
General Concepts
Open a spreadsheet program
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Start † '† Programs'
Microsoft Office, and † 'Microsoft Excel
If the mouse still for a few seconds on the link will display a brief descriptio
n of the program
For closure
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File † 'Close € â € œXâ red top right € ™ s application
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Create a new document
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The new document is created when the program opens. To create more than one you
can go to: œFileâ € â € â † 'â € Nuovoâ € or right-click on â € œDocumento vuoto
â EA € ¬ € ™ also can open a document already
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Characteristics of a spreadsheet
Column
d me No she CEL
North South East 15 2 37 54 = sum (G2: G5)
Active cell
Line
Inactive cell
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Saving a document
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File â † 'Save
The new spreadsheet is advisable to save, is to be made available at other times
, either to avoid data loss for some unexpectedly (crash program, lack of electr
icity â € |)
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Saving a document 2
Saving for a window opens where you can choose:
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Filename where the saved file type (xls, xml, xlt)
For rescue, there are two options: ïƒ ~ Save: Specifies the filename ïƒ ~ Save:
upgrade to new changes already saved a file (also with a name)
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The function of online help (help)
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? â † 'Help Line F1
The online help is € ™ a useful tool for solving small problems or to understand
the significance of the multiple functions of Excel
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Zoom
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View â † 'Zoom
With the zoom tool you can enlarge the size of seeing the spreadsheet on the mon
itor There is also a shortcut on the toolbar, the It can be recognized by a perc
entage
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Toolbars
visualized ï ® † 'Bars
of
Tools â † 'â € |
The toolbars allow you to speed up the work allowing shortcuts to frequently ask
ed program features The most important are: ï ® ï ® Format ® Standard Design
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Predefined Options
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† Tools 'Options â †' General
After changing these parts, every spreadsheet is saved with the attributes of ow
nership placed on â € € œNomeâ
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Basic Operations
Entering data and undo / redo
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The € ™ insertion is normally done via the keyboard or copy & paste
With the Undo and Redo commands you have the opportunity to correct errors in ty
ping text
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Data entry and selection
Entering data
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Using Keyboard
Ability to enter data in relation to a € ™ other cell
Selection
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Mouse + cell selection / column selection Shift + cells / columns selection Ctrl
+ cells / columns
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Inserting and deleting rows / columns
Ï ® Select Insert row / column â † 'â † Enter' row / column ï ® Select row / col
umn â † 'right â †' ï ® Delete Selected Insert row / column â † 'â † Right' Dele
te
If you select more than one row / column you can insert or delete the same numbe
r of rows / columns
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Size of rows / columns
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Format â † 'row / column â †' height / width
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By mouse
If you select more rows or columns the size is changed at all
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Keys œCopiaâ € and â € â € € œTagliaâ
Copy
ï ® Select
phrase â † 'â † Edit' Copy ® Select a phrase â † 'â † Right' Ctrl + C Copy ®
Size
ï ® Select
phrase â † 'â † Edit' Select Cut ® phrase â † 'â † Right' Ctrl + x Cut ®
The buttons allow you to copy and cut € ™ store in a special part of the memory
cell, € ™ s set of cells or the desired function. With the command â € € œcopiaâ
selection is duplicated in memory, instead pressing the â € € œtagliaâ selectio
n erased and rewritten from its original place in memory.€The memory is rewritte
n with new data every time you perform an operation œtagliaâ â € or â € € € œcop
iaâ
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The € ™ Paste
Edit ï ® ï ® ï ® Right Ctrl + V
â † 'Paste
â † 'Paste
€ ™ s memory area filled by copy and paste buttons Can be used by going to â € €
œtirare out the information on it with the statement â € ™ € € € ™ s œIncollaâ
paste behaves like a keyboard key , writes the memory contents starting from the
cursor or paste a selected text, this is replaced
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Move or copy text
Duplicate
ï ® Select
Text of origineâ † 'Copy ® Select destination â †' Paste
Move
ï ® Select
Text of origineâ † 'Cut ® Select destination â †' Paste
EA € ™ can paste an infinite number of times the text copied and cut without hav
ing to redo the first step
Cancel
Select the text â † 'â † Edit' Delete ® Select the text â † 'â † Right' Delete
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ï ® Delete
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Automatic Filling
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Enter the text â † '€ ™ s drag bottom right corner with the mouse until the cell
s fill
The cells filled ¬ what can contain the same information repeated or if you ente
r a number, a series in order
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Find & Replace
Find
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Edit C † 'Find
Lets look at € ™ internal document phrases or words
Replace
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Edit â † 'Replacement
How to find, searches for and replaces it with a more € ™ other placed in the bo
x below. Offers the possibility to replace all at once
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Sorting Data
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Data â † 'Order
It is possible to sort the data ascending or descending, which also allows consi
deration Excel header row as integral part of the data fields or as designated i
n the name of the columns
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Spreadsheets
What is a â € ™ € € œfoglio of lavoroâ
A worksheet is a part of the excel file. EA € ™ in different worksheets in a fil
e you can go without creating separate tables for use under new files. They are
also very useful set of â € € œbrutteâ where you can try to move them to combina
tions king then in foil will eventually be displayed
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Insert delete and rename a worksheet
ï, § Right on sheet
â † 'Insert / Delete / Rename
With € ™ s move or copy option you can duplicate the worksheets and place them i
n a certain place. Or you can move them, even though € ™ s operation Can be done
by dragging the mouse tongue
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Formatting
Format Cells
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Format â † 'Cells
All for the creation of the paper have € ™ s attributes â € œGeneraleâ € Being a
ble to contain pear any type of data, each cell Can be formatted only the styl
e most suited in part on the numbers you can choose the amount of decimal places
, or choose display style
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Date, Time, Currency, Percentage
ï ® Format
â † 'â † Cells' Number
EA € ™ can specify the date format which is what € ™ s hour format currency is u
seful when you need to do calculations with coins until then specify the number
of decimals that appear in the cell. Similarly excel given the opportunity to in
dicate how many decimal places will be useful for size proportion
Currency
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Date
Now
The € ™ aspect of the data
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Format â † 'â † Cells' Character
Every cell It can specify both the font size that sial effects applied on it. Wi
th sottolineneatura you can choose between 5 different types, whether single or
double, full or not While color is referred to the font color
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Text alignment
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Format â † 'â † Cells' Alignment
Cells selected you can specify € ™ € ™ alignment and both horizontal and vertica
l orientation are two important keys are Wrap Text and Merge cells, with the fir
st you can ensure that the text is written throughout the line€the second allows
to combine two or more cells to the write € ™ s
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Borders and background color
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Format â † 'â † Cells' Edge / Pattern
Clicking the thumbnail € ™, on the intersections between the different cells you
can customize the board. Note that the most of the cells displayed in the previ
ew are four € ™. Right Can be selected the type of line and color motif is indic
ated with the color of the background set to the selected cells
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Formulas and functions
Arithmetic formulas = (+ - * /)
ï ® = â € + â € œcellaâ œcellaâ € € ï ® = (â € â € œcellaâ œcellaâ € + €) / œcel
laâ € â € â € |
When the formulas appear most operators, Excel follows the rules € ™ s arithmeti
c and carries them out with the priority [/ * -> + -] When the formula calculate
d contains errors or more commonly, the cell references are incorrect may occur
errors: ï ± # VALUE (the reference is to a cell not containing a number) ï ± # D
IV / 0! (The formula contains a division by zero)
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References between cells
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It is possible to write content through links to other cells in creating referen
ces divided into: ï ± on (C4) ï ± absolute ($ C $ 4) The reference to a cell sho
uld always be written as: ï ± = [cell reference] These two types of references u
sed when it is necessary to copy and paste with the formulas € ™ internal refere
nces
Working with formulas
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Enter â † 'Function
You can create automatic functions that allow you to do many operations includin
g:
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the sum of the mean, find the minimum or maximum value in a group of cells â € |
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The function â € € Oese
ï ® Show
â † 'â † Function' SE
If the function allows you to create conditional calculations. It is possible to
have a different result depending on whether the value entered in the control c
ell or not meet the test condition
Charts
Create a chart
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Enter â † 'Chart
Usually before you select the data so © excel automatically chooses the fields t
o be included in the chart opens a window that guides the user € ™ to create the
chart. Press â € € œavantiâ goes from choosing the type, the range € ™ data, th
e column headings, position
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Titles or labels
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Right on the chart â † 'Options
Through this window you can choose many features relating € ™ aspect of the desi
gn in question. You can choose both the number of licenses is the graph axes, yo
u can add or remove grid and legend, put the labels to the column data or table
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Chart Type
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Right on the chart â † 'Chart Type
See the same window used to create, but this time will be used only for the choi
ce of holding down the button at the bottom you can see a preview of how € ™ wil
l be the chart once confirmed the choice
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Data series in a chart
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Right-series â † 'Format Data Series
The data series is € ™ s all data belonging to a particular characteristic (eg a
column chart) In addition to choosing the color of the series, you can choose t
he data labels and options for the various axes
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Moving and deleting graphics
Displacement
At € ™ internal worksheet
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Using the mouse â † 'Click and drag
Between different worksheets
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Size â † 'Paste
Elimination
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Right â † 'Delete Delete
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Press
Set Home
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File â † 'â † Page Setup' page
data sheet
It is possible to set € ™ s orientation
Proportions where the package contains data It can shrink to enter one or more s
heets You also can choose the type and size of paper used for printing
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The print margins
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File â † 'Page Setup â †' Margins
The margins are falling within which will print the worksheet or selected cells
select the two boxes at the bottom of it It can center the table on page
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Headers / Top of page ©
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File â † 'Page Setup â †' Headers / Top of page ©
In any paper that is printed will be inserted € ™ banner or text a the bottom of
the page containing the date, time, number of pages or the author of the paper
€ ™ â € |
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Contents of the paper
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File â † 'Page Setup â †' Sheet
In Datasheet view all available options regarding the choice of cells for printi
ng (Print Area) and the options for € ™ s order and finish sheet at € ™ s Page
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Print preview
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File â † 'Print Preview
à € ™ s last display before printing, here are available commands to make the la
test changes and to start printing the document
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