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UsingExcelAsYourDatabase
PostedonApril2nd,2012inAutomation,ExcelHowtos,VBAMacros181comments

ThisisaguestpostbyVijay,ourinhouseVBAExpert.

OftenIhavethought,ifIcouldhavewriteSelectEmployeeNameFromSheetWhereEmployeeID=123
andusethisonmyexcelsheet,mylifewouldbesimpler.Sotodaywewilllearnhowtodothis.

PeoplespendalotoftimethinkingwhethertouseExcelastheirdatabaseornot.EventuallytheystartusingAccess
orSQLServeretc.

TodaywewilllearnhowtouseExcelasaDatabaseandhowtouseSQLstatementstogetwhatwe
want.

ExcelasaDatabaseDemo
Wewilllearnhowtobuildthis:

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 1/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline

Beforewebegin:
1.Theentiresheet(wheretherawdatahasbeenstored)willbereferredasonesingledatabasetablebyExcel.
Thisisveryimportanttounderstand.
2.ThishasnothingrelatedwiththeinbuiltTable(2007andgreater)/List(2003andprevious)featureof
Excel.
3.IfyouknowSQL(StructuredQueryLanguage)yourtaskbecomesmucheasier.

SettingupExcelasDatabase
WeneedsomerawdataandwewillutilizeCustomerServiceDashboardsampledatabasehere.

Letsgetstarted.

Firstwewilldesignthestructureofwhatalloptionwewanttopresentforfilteringthedata,whichyoucanseein
theinterfacebelow.

OncetheuserclicksonShowDatawewilluseaSQLstatementtofilteroutthedataasperthedropdownoptions
selectedbytheuserandtheputtheminthetablebelow.

WewillalsouseanotherSQLstatementtopopulatethetoprighthandsidetableforcallsdatawhenallthe3drop
downshavesomeoptionsselected.

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 2/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline

AddingActivexdataobjectsreference
WeneedtoaddareferencetotheMicrosoftActiveXDataObjectsLibrarytobeabletousetheworksheetasa
databasetable.YoucandothisfromVisualBasicEditor>Tools.

Iusuallyselectthemostrecentversion,howeverifyouaredevelopingaproductitwillbebestsuitedifyouare
familiarwiththeoperatingsystemandofficeversionusedbytheenduserssystemandaccordinglyselectthebest
versionavailable.

OpeningExcelasaDatabase
OncethisisdoneweneedtohittheroadwithsomeVBAcode.

PublicSubOpenDB()
Ifcnn.State=adStateOpenThencnn.Close
cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,*.xlsb)};DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name
cnn.Open
EndSub

Theaboveprocedureistheheartofthispost,thisiswherewedefinehowtousethecurrentExcelworkbookasour
database.

cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,*.xlsb)};DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name

Onthisline,wedefineallthepossiblefileextensionsthatweareallowedtocreateanExcelWorkbookandthenuse
asourdatabase.

Letsunderstandthecodemodule
WhenyouclickontheUpdateDropDownsbutton,theVBAcodeusestheDataworksheetasatableandthen
findsuniquevaluesforProducts,RegionandCustomerTypesandthenpopulatesthemasListItemsforthe
ComboBoxcontrols.

ExampleforProductsdropdown

strSQL="SelectDistinct[Product]From[data$]Orderby[Product]"
closeRS
OpenDB
cmbProducts.Clear
http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 3/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF

cmbProducts.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else

MsgBox"IwasnotabletofindanyuniqueProducts.",vbCritical+vbOKOnly
ExitSub
EndIf

WhatisimportanttonoticehereishowtheTableandFieldshavebeenidentifiedusingsquarebracketsunlike
traditionalSQLwherewejustprovidethename,alsothetablenamehastobesuffixedwitha$symbolattheend.

AsIhavesuggestedearlier,oneentiresheetwillbetreatedasonesingletable,soifyouhavemultipledatasetsthat
werecurrentlyorganizedwithinonesheetyoumayhavetocreatemultiplesheetstostorethatdatatobeableto
usethemastables.Thiswouldalsomakemaintenanceofdataeasier.

UsingExcelSQLtoconsolidatetwosheetsintoone
Manypeopleask,howtoconsolidate2ormoresheetswhichhavethesimilardata.WellIwouldhave
adoptedthismethodandwroteasimplequeryasbelow.

SELECTID,FirstName,MiddleName,LastName,Age,DOBFrom[Table1$]
UNIONALL
SELECTID,FirstName,MiddleName,LastName,Age,DOBFrom[Table2$]

Thiswouldallowmetouseboththesheetsasonetableandfetchallofmydataintoanewsheet.

DownloadExcelAsDatabaseDemoFile
Clickheretodownloadthedemofile&useittounderstandthistechnique.

DoyouuseExcelasadatabase?
DoyoualsouserExcelasyourdatabase?Ifyespleaseputinthecommentbelowhowdoyouusethesame
andwhathasbeenyourexperience.Leaveacomment.

MoreonVBA&Macros
IfyouarenewtoVBA,Excelmacros,gothrutheselinkstolearnmore.

WhatisVBA&Macros?Introduction
ExcelVBAExampleMacros
VBAtutorialvideos

JoinourVBAClasses
Ifyouwanttolearnhowtodevelopapplicationsliketheseandmore,pleaseconsiderjoiningourVBAClasses.Itisa
stepbystepprogramdesignedtoteachyouallconceptsofVBAsothatyoucanautomate&simplifyyourwork.

ClickheretolearnmoreaboutVBAClasses&joinus.

AboutVijay
Vijay(manyofyouknowhimfromVBAClasses),joinedchandoo.orgfulltimethisFebruary.Hewillbewritingmore
oftenonusingVBA,dataanalysisonourblog.Also,Vijaywillbehelpinguswithconsulting&trainingprograms.You
[email protected],saythankstoVijay.

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181ResponsestoUsingExcelAsYourDatabase

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline

1. Grahamsays:
April2,2012at10:26am

Worstthingevertodo.ExcelisasmuchadbasisAccess.

Useexcelasaspreadsheetandleavedatabasesworktodatabases.

It'sbadenoughseeingspreadsheetswithmultipleworksheetsbeingusedandscrewedupbypeoplewithout
lettingthemthinkit'sadatabase.

Excelhasaplaceinbusinessjustnotasadb.

Reply

Ivosays:
April2,2012at5:40pm

InmanycompaniesDBpeopleareusuallyoverworkedandeveryoneelseisjuststuckwithlargeExcel
datafilesthatneedtobemanipulated.Insuchcasesit'sunreasonabletoexpectpeopletowaituntil
theDBpersongetstotheirissuesomanagingthedatainExcelisagoodoption.

Reply

Jeff"DrSynthetic"Wilsonsays:
January1,2013at6:24am

Worstthingevertodo.ExcelisasmuchadbasisAccess.
Useexcelasaspreadsheetandleavedatabasesworktodatabases.
Itsbadenoughseeingspreadsheetswithmultipleworksheetsbeingusedandscrewedupbypeople
withoutlettingthemthinkitsadatabase.
Excelhasaplaceinbusinessjustnotasadb.>>>

ImighthaveagreedwithyouthruExcel2007butsincetheadventofPowerPivot,Excelisasmucha
databaseasanyotherrelationaldatabase.IsuggestyoureadeitherRobCollie'sbook"DAXFormulas
forPowerPivotorBillJelen'sPowerPivotfortheDATAAnalyst"(emphasismine)Thisisa
gamechanger

Reply

arunsays:
September25,2013at10:31am

Hi..ineedtodoasmallprojectwithtwotextboxeshereineedtoretriveandinsertthedatain
database.herethedatabaseineedtouseisMicrosoftexcel2007......canuexplainmeitby
stepbystepprocedure

Reply

GaroudaHanoumansays:
April17,2013at4:46am

Idon'tlikenegativecommentslikethatone,Imustsay!
Ifyoulikeargueaboutthesexofangels,IwouldsaythatAccessisnotabulletproofdatabaseeither...
Thisisagreattutorialandithelpsmealot.IhavetwotablesinAccess,onewiththeprovinces,
districtsandpostalcodesinThailand.Iaddedthesecondonewiththetambon(subdistricts).Thefirst
hasgot928records,thesecond7373records.Iwanttokeeponlyonetablebywritingthepostal
codesinthesecondtable.Thisisaoneshotaction,sowhyshouldImodifymyVB6/ADODB/SQL/MsJet
programmeforthatpurpose???IamgladtouseSQLinsteadofa'Find'inVBA.
ThanksalotChandoo

Reply

wXronXgsays:
August23,2013at7:53pm

ItotallydisagreewithyoubecauseI'vebeenusingExcelasadatabaseforseveralyearsalready.
Accessmightbesuperiorinhandlingandstoringdata,but,asinmycasewheremydataareupdated
almostdaily,andIneedinstantanalyses(whicharecomplexIshouldsay)tomonitorprogress,Excel
isthebestwaytogo.ChartsarealsoeasiertocreateandupdateinExcel(myAccesscan'tevencreate

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
achartunlessyoucopypasteitasanimage!).Ithinkitdependsontheneedorcircumstancesand
nobodycouldconcludethatacertainprogramshouldnotbeusedforacertaintaskevenifithasthe
capability.Also,thisisanExcelandnotanAccesssite...

Anyways,itisgoodtoknowthatSQLcouldbeusedinExcel.IshouldreallylearnhowtodoitASAP!
Asofnow,I'musingtheFor...Nextlooptosearchforaparticulardatainmymacroswhichseem
"UNawesome"!

Reply

2. kafransays:
April2,2012at1:07pm

HeyChandooisthistaughtatExcelSchool?Man,thisistheawesomenessthingIhadeverseen!

Reply

Chandoosays:
April3,2012at2:03am

@Kafran...ThisisincludedinourVBAclass.Visithttp://chandoo.org/wp/vbaclasses/ifyouwouldlike
tojoinus.

Reply

3. Ashwinsays:
April2,2012at2:18pm

ExcellentandthanksVijayforprovidingsuchasaneasywaytocreateDBusingEXcel.

Ashwin

Reply

4. Pankajsays:
April2,2012at5:06pm

Excelhasdatabasefunctions.http://office.microsoft.com/enus/excelhelp/CH006252820.aspx

Ifyouusethis,youcanavoidVBA.Iusetheseforworkandvisualizationpurposes.Asamplefilecanbe
downloadedherehttp://pankaj.dishapankaj.com/share

Reply

5. DaveGsays:
April2,2012at5:06pm

Fantastic.
IuseExcelasa'database'butusingmoreconventional(nonvba)methodssothisisgreat.

IagreewithGraham,insofarasExcelisnotdesignedtobeadatabaseandthereforeyoushouldkeepitsuse
toaminimumandmakeexceldowhatitsbestat,numberanddatamanipulation,notdatarelationship
management.However,onoccasionitisveryhandytouseitinaminorwayasadatabaseinsteadofhaving
tolinkdifferentapplications(whichsometimesisnotpossibleduetoITsecuritypolicies)toachievearesult.

Morearticleslikethisareamust.
Thanks
Dave

Reply

6. Manicksays:
April2,2012at6:20pm

Great!Whatacoincidence?Onlyyesterday,Iwassearchingfor"database"inthissite&didnotgetmuch
information.

WhileIagreethatAccessisbetterusedasadatabase,therearesituationswhereweareforcedtouseExcel.
Pleasewritesomemorearticlesondatabases.ThanksVijay!

Reply

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7. mustafasays:
April2,2012at6:28pm

ThankyouverymuchVijaythisisreallycreativework.Ihopeitwillcontinue.

Ihavelikedyourteachingonvbaclasstoo.thanksagain.

Reply

8. Gerardsays:
April2,2012at7:37pm

IagreeaboutthefactthatExcelisn'tadatabasebutIthinkit'sgreat.Seepracticaluseinaselectnumbers
ofsituations.UseitwiseIwouldliketosay.ThanksfortheinformationandIlookingforwardonmoretopics.

Regards
Gerard

Reply

KHADIMHUSENsays:
June5,2016at1:58pm

Ihaveseenexcelfile.

Itseemitinnothingotherthanfilter.

Reply

9. JeffWeirsays:
April3,2012at4:07am

Goodlittledemo.Notethatthesquarebracketsareonlyneededifyourtableorcolumnnamehasaspacein
it.ButIthinkitsgoodpracticetousethemwhetherornotyourtableorcolumnnamehasaspaceinit.

Youcanalsousethischaractertodothesame:`

Forinstance,youcouldremovethebracketsfrom[data$]withandthequerystillworksfine.Butyoucould
notremovethebracketsfrom[CustomerType]becauseofthespace,althoughyoucoulduse`Customer
Type`inplaceof[CustomerType].

InregardsofwhetheryoushoulduseExcelasadatabase,Idon'tseewhynot.What'sworthpointingoutis
thatyoucanalsomodifythisapproachtotakedatafromjustaboutanydatabaseandpresentitinExcel.

I'dbeinclinedtonothardcodethesheetnameintothiscode.Insteadi'daddthistobothmodules:

DimsSheetNameAsString
sSheetName="["&Sheet2.Name&"$]"

...andthenreplaceall11instancesofthis:
[Data$]
...withthis:
"&sSheetName&"
(includingthequotemarks)

Reply

10. Udaysays:
April3,2012at8:34am

IhavebeenusingEXCELasafrontendformanagingdatainAccessDB.Butcouldnotfindanyeasywayto
managethemovementbetweenrecordsandotherfeaturesthatwereavailablewithVB6"DataControl".

IsthereanythingequivalentavailableinEXCEL2010?

Regards,

Reply

VijaySharmasays:

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
April3,2012at9:54am

@Uday,

TheVB6DataControlwasbuiltforsuchtasksandfunctionality.Howeverthereisnothingnative
withinExceltosupportthis.

Couldyouspecifiywhatexactlyyouareafterandmaybewecancreatesomethingthatwouldbenefit
everyone.

Reply

Udaysays:
April3,2012at10:20am

ThanksfortheresponseVijay.IhavebuiltautilityinEXCEL/Accessformaintainingmy
Expense/IncomeaswellasInvestmentsinaconsolidatedformthatalwaysgivesmeuptodate
reports.

ThedataisobviouslyinAccessandsoisthe"Master/TransactionMaintenance".WhatIhave
doneisbuiltthemaintenancefunctionusingEXCELVBA/Formsbutyouendupwritingahuge
codeforallfunctionsexplicitly(add/modify/delete/view).
Wantedtoknowifthereisanythingavailablethatcanreducethisdevelopmenttime?

Cheers,

Reply

JeffWeirsays:
April4,2012at3:02am

HiUday.Averycleverguyi'vegottoknowcalledCraigHatmakerhaswrittenagreat
ExcelApptoupdateanexternaldatabase.It'sstillaworkinprogress,butit'sveryvery
clever,andtherearesomeverygoodfunctionstoallowyoutomodifythedatabasethat
youcouldprobablyamend.

ToquotefromCraig'sowndocumentation:
TherearetimeswhenExcelisperfectformanipulatingdataindatabases.Examples
includetariff/ratetables,journalentries,andemployeetimesheets.Excelalsoworkswell
formaintainingsimplelistslikecodefiles.

TraditionalapproachestoleveragingExcelindataentryhaveenduserskeydataintoa
formattedspreadsheet,saveittoashareddirectory,thenrunaserversideprogramto
checkdata,andifeverythingisokay,updatethedatabase.Thisapproachhasmultiple
objectsondifferentplatformsinvolvedinasingletaskcomplicatingdevelopmentand
maintenance.Inaddition,validationresultsaredeliveredwellafterentrieshavebeen
madefrustratingendusers.

Abetterapproach,inmyopinion,istoputthatsamevalidationandupdatelogicfromthe
serverprogramintotheExcelentrysheetsotheresjustoneobjecttomaintain.Thishas
theadditionalbenefitofprovidingenduserswithimmediatefeedbackastothevalidityof
entries.

ThoughthisAppspecificallyupdatestheEmployee2003tableinMicrosoftAccessdemo
database,Northwind2003.accdb,thetemplatecanbeeasilymodifiedforusewithany
database.

Craigtellsmehe'shappyformetosharethefilewithyou.Flickmealineat
[email protected]'llsendyoualinktothedocumentationaswellastheaccess
tableandexcelappheuses.

Also,checkoutCraig'sblogat

http://itknowledgeexchange.techtarget.com/beyondexcel/forward/

Reply

11. NARAYANsays:
April3,2012at9:45am

HiVijay,

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 8/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Thanks.

Narayan

Reply

12. AnalysisParalysissays:
April3,2012at1:14pm

Iagreewithmostofthecomments.NeveruseExcelasaDB.

UseAccessoranotherDBtohandleallyourdatathenjustsetupanodbcanduseExceltomakeprettythe
data.

Reply

13. ADITYAsays:
April3,2012at1:24pm

hi,
ihaceado2.6.iusewindowsxpandoffice2007.
howcanifindversion6.0.
regards
Aditya

Reply

VijaySharmasays:
April4,2012at2:42am

@Aditya,

Version6.0isavailablefromWindowsVistaonwards.

ThebelowlinktalksabouttheversionhistoryforMDAC.
http://support.microsoft.com/kb/231943
(howeverthereisnomentionof6.0).

AnotherhelpfulatricleIfoundwas...
http://www.vbforums.com/showthread.php?t=527673

Reply

Fahmisays:
December26,2012at3:41am

hivijay,whywhenichangethecomboboxtocallthedatabydate,it'salwayssay"datatype
mismatchincriteriaexpression".canyouhelpmetosolvethisproblem?
ithinkitsbecausethedateformat,maybe

Reply

14. Susansays:
April3,2012at4:53pm

Vijay
ThankyouforgivingthoseofuswithoutacopyofAccesstheopportunitytokeepprogressingwithExcel.
Verygoodinformation!
Best
Susan

Reply

15. Devnathsays:
April3,2012at6:49pm

Thanks,Vijayforpostingonthetopicuseexcelasdatabase.Ihopethishashelpedmanyofexcelusers.

Reply

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16. DaveThorntonsays:
April4,2012at4:14pm

HiChandoo,

Iunderstanddescribingthistechniqueas"usingExcelasyourdatabase",foralackofabetterterm.Butit
couldbemisleading.Excelmakesforapoordatabase,butyourarticleisnotreallybastardisingExcelinlieuof
aproperdatabaseassomemayinterpret.ThemainconceptsinyourarticleareaboutusingADOandthe
ExcelODBCdriver.Thistechniqueapplieswhetheryou'reusingatextfile,SQLServertables,orspreadsheets.
Therefore,IlookatitmorelikeusingExcelasyour"datasource".Ithinkitwouldbevaluableifyoucould
explainthatalittlemoresothatpeopleunderstandthecontext.Thisisapowerfulandtimesaving
technique,greatforanyone'sarsenal,soit'ssadtoseepeoplemakeblanketstatementsagainstit.Although
Idoagreeinprinciplethatdatabasesmakebettersourcesthemajorityofthetime,therearevalidreasons
forusingADOandExcelinthisfashion.

Inaddition,Ihopepeopleunderstandthatyoucanalsousequerytablesandlistobjectstoaccomplishthe
same.TheaddedbenefitisthatyoucanrecordmacrostogetgenericVBAcode,don'thavetoworryabout
references,andcanalsouseMSQuerytofinetuneyourSQLifyou'renotfluent.

Lastly,peopleshouldunderstandthattherearesignificantcaveatslikehowdatatypesaredeterminedor
issueswithcomplexSQLstatements.Icangetintomyexperienceswiththisifanyonewantsmoredetails.

Reply

17. Paleksays:
April4,2012at7:56pm

Thisisgreat.WhenIdownloadtheExceldatabasedemoIkeepgettingerror.Isthedemonotworkingfor
otherstoo?

Thanks

Reply

18. Davesays:
April5,2012at6:00am

Itworkedforme.Ifirstdownloadeditusing"open"insteadof"save"andIgoterrors.Ilookedatthecode
andtheadoconnectionwasreferencingthespreadsheetfromhttp://img.chandoo.org/vba...ratherthanmy
computer.Ithensavedthefiletomydesktopandranitfromtherewithnoproblems.

Reply

debsays:
September17,2015at8:11am

canyouexplainhowtochangethecode....i'mgettingthesameerrors

Reply

19. JosLbosays:
April9,2012at6:24pm

Hi,Ijustwanttoaddthoselinesforuseinthecaseyourdatabasehasoneormorefield'sdate(column),and
youneedtoselectdatafromainterval.
IthinkthisisusefulbecauseSQLhasmanysintaxe'svariationandthisworkswithVBA:

dvenc1=Format(Sheets("View").Range("G6").Value,"dd/mm/yyyy")
dvenc2=Format(Sheets("View").Range("H6").Value,"dd/mm/yyyy")
dpago1=Format(Sheets("View").Range("G7").Value,"dd/mm/yyyy")
dpago2=Format(Sheets("View").Range("H7").Value,"dd/mm/yyyy")

strSQL="SELECT*FROM[data$]WHERE([vencimento]"&_
"between#"&dvenc1&"#And#"&dvenc2&"#)"

strSQL="SELECT*FROM[data$]WHERE([pagamento]"&_
"between#"&dpago1&"#And#"&dpago2&"#)"

Reply

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Mohammadhassanisays:
June8,2013at2:21pm

dearJosLbo

verythanksforyouroperationalcods

Reply

20. Jaysays:
April12,2012at5:32pm

Hey,Ilikethis.Thisalsohasapracticalsidewherethedatawill"eventually"endupinatrueDB.

However,Ihaveaquestion:Idownloadedthesamplefile,andwasunabletorunitbecausetheadolibrary
wasn'tactivated.

Ifthisfilewassharedwithothers,wouldtheyalsohavetoenablethecomponentinexcel?Isthereawayto
makethishappenautomagically(tm)?

Thanks

Reply

21. JosLbosays:
April13,2012at12:44am

Jay,Ifoundthecodebelow,thatcanautomaticload/unloadthelibrary,ifithasbeeninstalledinyour
machine:

'Putinthemodule"Thisworkbook"

PrivateSubWorkbook_Open()
MsgBox"Oi,obrigadoporcarregaraBiblioteca",vbInformation,"JFLbo"
'IncludeReferenceLibrary
'MicrosoftActiveXDataObjects2.8Library
OnErrorResumeNext
ThisWorkbook.VBProject.References.AddFromFile"C:\ProgramFiles\CommonFiles\System\ADO\msado15.dll"
EndSub

PrivateSubWorkbook_BeforeClose(CancelAsBoolean)

'removeADOreference
DimxAsObject
n=Application.VBE.ActiveVBProject.References.Count

DoWhileApplication.VBE.ActiveVBProject.References.Count>0Andn>0
OnErrorResumeNext
Setx=Application.VBE.ActiveVBProject.References.Item(n)
y=x.Name
Ify="ADODB"Then
Application.VBE.ActiveVBProject.References.Removex
EndIf
n=n1
Loop

EndSub

Reply

22. Jaysays:
April13,2012at2:29pm

awesome,thanks.

IalsofoundthatIcanenableallthe"ADO"librariesbacktosomepoint,say2.6,andordertheir"priority"
andsavethedocument.Theywillshowas"missing"ifyoulookinyourreferences,howeverthecodewillstill
run.Seemstheoriginalattemptedtoload6.0,whichIdidn'thave.Now,withtheothersspecified,it
eventuallyfoundonethatworked.inotherwords,thereferencewasactuallysavedwiththefileand
automaticallyloaded,Ijustdidn'thaveit.

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Reply

23. MickCsays:
April18,2012at1:03pm

I'veneverseenabetterwaytouseExcelasadatabasethanviaLaurentLongre'sIndirect.extfunction.Set
upmultipleExcelspreadsheets,populatethedata,thenconsolidatethemwithoutopeningthemI'veusedit
manytimesandit'sfoolproof...noneedforVBA,justusingyourbrainforthedataanalysispieceafterwards.

Reply

24. Danielsays:
April20,2012at3:12pm

ItriedtomodifythequerytoSelectbasedon[DateTime]andencounteredthefollowingerrorwhenclickon
ShowData
[Microsoft][ODBCExcelDriver]Datatypemismatchincriteriaexpression.

ThiscouldbeduetorestrictionwherethevaluehastobeatextvalueinsteadofDateValue.

Anysuggestionhowtoovercomethis?

ManythankstoVijayforthisfantasticpost

Reply

25. JosLbosays:
April20,2012at4:23pm

Onapostabove,dated(04/09),Igaveanexampleofselectingdatesintoaninterval.Datesareontheirright
formatonthecell.

Reply

26. Ankitasays:
April24,2012at1:27pm

HIVijay,

Thankforpostingthisthread.Iusedtheexcelsheetandammendeditaccordingtomydata.Nowthe
problemIamfacingisthatwhenIruntheUpdatedropdownbuttonIamgettingerror[MICROSOFT][ODBC
Exceldriver]Toofewparameters.Expected1intheliners.OpenstrSQL,cnn,adOpenKeyset,
adLockOptimistic.canupleasehelpmeoutonthis.

Reply

VijaySharmasays:
April24,2012at1:34pm

HelloAnkita,

YourSQLstatementneedstobelookedat.Youmaysendmethefileatsharma.vijay1@gmail.comto
lookat.

~VijaySharma

Reply

Ankitasays:
April24,2012at2:04pm

Ihavemailedyouthefile.Pleasetakealook.Thanks

Reply

Jimsays:
April24,2012at5:54pm

Ireallyamintriguedbythisarticle,howeverIkeepcrashingtheprogramwhenIsaveit.Itried
thesolutionfromJoseandamstillgettingthesameerrors.Theerrorsarebelow:

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Yourchangescouldnotbesavedto'Excel_AsDatabasedemov1.xlsm"becauseofasharing
violation.Trysavingtoadifferentfile.

WhenItrytosaveittoanotherfile,Igetthemessage:"Thefileyouaretryingtoopen,
'791CF000',isinadifferentformatthanspecifiedbythefileextension.Verifythatthefileisnot
corruptedandisfromatrustedsourcebeforeopeningthefile.Doyouwanttoopenthefile
now?"

Isaveditasanewworkbookandthesameerrorsappear.

Anythoughtswouldbegreatlyappreciated.

Thanksinadvanceforyourhelp

Reply

Jurgensays:
August29,2012at8:33pm

HelloJimandVijay,

Ihavethesameproblem.Ihavedownloadedthedemofile.Whenichangesomethingin
thedatasheetandjustclickontheupdatedropdownbutton.It'snotpossibletosavethe
fileanymore.

ItsgivemethesameerrorYourchangescouldnotbesavedtoExcel_AsDatabase
demov1.xlsmbecauseofasharingviolation.Trysavingtoadifferentfile.

Istherealreadyasollutionforthisproblem.

Reply

MYudhaTristiantosays:
September26,2014at9:20am

trythis
cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,
*.xlsb)}DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name&
"ReadOnly=false"

ConradoNatacsays:
November6,2014at6:06am

HiVijay,

Iwaswonderingifyoucanhelpme.Itriedtouseavariableonmysqlstatementanditkeeps
gettinganerror.

Canyouhelpfigureouttheproblem.

DimxtypeAsString

'thisistheinvoicetype
xtype="I"

closeRS
OpenDB

strSQL="SELECT*FROM[data$]WHERE[data$].[Type]="&xtype_
&"and[data$].[Cust#]='"&cmbcustno.Text&"'"

closeRS

'thisistheconnrection
OpenDB

'thisistheerror

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic

Thanksalot.

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 13/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Conrad

Reply

27. Chrissays:
May29,2012at2:10am

Technicallythisprovidesdatabaselikequeryfacilities.It'snotprovidingdatabasecapabilityinexcel,asa
spreadsheetisincapableofbeingadatabase.Aspreadsheethasnoconcept(orabilitytorepresent)tuples
andrelationshipsbetweendatawithprimaryindexes.Butthenmostpeopleatworkdon'tseeanydifference
atall,andcallaspreadsheetadatabaseandviceversa...happilyintroducingdataanomaliesalongtheway.It
hasbeenestimatedthat95%ofspreadsheetsinworkplacescontainerrors...sotreatingaspreadsheetasa
databaseisjustonemoreproblemoftechnologyinhandsofthelittetrained.
Imustsayi'veseensomedoozyformulasandspreadsheets,boththeWTFkindandthekindwherean
inordinateamountoftimeandmoneywasspenttocreateaspreadsheet,wheresomethingelsewouldbe
muchbetterandwaymoreefficient.spreadsheetsarenotscriptinglanguagesandherendousformulasget
createdwhenscriptinglanguageshouldbeusedinstead.butnevermind.
keepupthegoodworkpeople,teachingthegoodstuff.

Reply

Jaysays:
June13,2012at3:53pm

Agreed,

However,youareassumingthat,whenaDBisneeded,oneisactuallyavailabletotheuser.Many
timesthisisnotthecase,andthedataforthespreadsheetisactuallyrequiredtobecontainedinthe
spreadsheetitself.Ihappentobeinthisboat.Iwouldmuchratherusepropertoolsforthejob,they
justaren'tavailable.Thisismuchbetterthanjust"well,can'tbedone."Evenmoreso,thisismore
likeusingaBallPeenhammerwhenwhatyoureallyneedisaframinghammer.Ratherthansay,
usingapipewrench.Atleastis'tinthesamefamily.Itwon'tbeaseffective,butit'snotacomplete
hack(likemanyoftheexamplesyoucite)

Reply

28. Richardsays:
June13,2012at11:54am

ExceltoDatabasenowsupportsMySQLaswellasSQLServerandAccess.
ThetoolallowsyoutoprevalidatedataandquicklyuploadfromExceltodatabaseandevensenddatatoa
storedprocedure!
Wellworthalook!
http://leansoftware.net/Forum/default.aspx?g=topics&f=4

Reply

29. JeffWeirsays:
June13,2012at10:07pm

People...checkoutMicrosoft'saddinforExcelcalled"PowerPivot".

PowerPivotforExcelisanaddintoExcel2010thatprovidesthefoundationtoimportandcombinesource
datafromanylocationformassivedataanalysisonthedesktop,includingrelationaldatabases,
multidimensionalsources,cloudservices,datafeeds,Excelfiles,textfiles,anddatafromtheWeb.

Thedatathatyouaddtotheworkbookisstoredinternally,asanembeddedPowerPivotdatabaseinsidethe
.xlsxfile.



Fromauserperspective,keypointsare:

Itallowsdatapeopletoquicklycreatemashupsofdisparatedatasourceontheflyincludingwebdata,text
files,datawarehousefiles,andexceltablesandserveitupasapivottable.
ItextendsthecapabilityofExcel2010sothatuserscancrunch,filter,sortmillionsofrecordswithverylow
overhead,aswellasincorporatebothrelationalandnonrelationaldatasourceseasilyintoanalysis,usingan
interfacetheyarealreadyfamiliarwith.

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 14/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline



ItcanbeprogrammedwithSQLorDAX,butusersdontneedtowriteSQLorDAXqueriesinordertouseit
(althoughtheycaniftheywant).Behindthescenes,PowerpivotcreatesOLAPcubes,anddrawsheavilyon
componentsofSQLServertodothis,butnoistallofSQLServerisrequired.



ThisaddinextendsthecapabilityofExcelsomuchthatitmightwellremovetheorganisationalneedforsome
oftheotherappsinsomecases(suchasSAS)andmaketheirlicencingcostsdisappear.



GivenExcelwouldbemostorganisation'smostwidelyused/deployedtool,andthatthisfreeaddinisthe
mostsignificantadvancementinExcelinthelastdecade,Ithinkthiswouldraisethebaronwhatyour
averageanalystcoulddo,andlowerthetotalcostofdoingit.
Furtherbenefitsoftheaddinlistedathttp://msdn.microsoft.com/enus/library/ee210644.aspx

Reply

Jaysays:
June29,2012at1:53pm

Yes,I'vebeeneyeingthePPpluginforsometimenow.Ourcorpwon'tbemigratingusersto2010for
sometimethough....sigh.Atleastitgetsustimetoreqansqlserverthough.basicallythistechnique
willallowmetogetmuchofthedevworkframedbeforethesqlservergoesup,theneventually
replaceitwiththeppplugin.

Reply

30. umeshsays:
June29,2012at8:04am

Mycomputerdoesn'thaveMicrosoftActivexDataovjects6.0Librarysohowtogetthis

Reply

VijaySharmasays:
June29,2012at9:51am

HelloUmesh,

Whatistheoperatingsysteminstalledonyoursystem.ThisversionisavailablefromWindowsVista
onwards.

VijaySharma

Reply

31. Jaysays:
June29,2012at1:56pm

Now,ifIcouldjustgetanexampleof"filtering"data,withoutusingapivottable,thatsupportsmultiselect
filters.Vijay?gotaslicksolution?rightnowIamcopyingfiltersettingsviavbatomultiplepivottable,and
it'scrap,slow,andmorecrap.Ididsomethingwithsomenamedrangesandcheckedboxes...itwasokish

Reply

32. JeffWeirsays:
June29,2012at10:01pm

Jaycanyouelaborateabitmoreaboutwhatyouaretryingtodo?I'mdevelopinganaddinsothatusers
canveryeasilyfilteranyexistingpivottableQUICKLYbasedonanamedrangei.e."FilterpivottableAbased
onalltheentriesinrangeB".I'mdoingthisbecausei'venoticedthatusersspendsignificantamountsoftime
manualyfilteringpivottablessothattheymatchitemsinanotherdataset.

Oneproblemwithfilteringpivottablesistheremightbetensofthousandsofpivotitemsinanyonefield,so
iteratingthroughthemcantakesignificanttime.Thatsaid,I'vefoundaverysmartwaytoiteratethrough
them,plusamdevelopinganotherapproachwhereIdon'thavetoiteratethroughthecollectionatall.

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 15/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
However,forpivotfieldswithtensofthousandsofitems,filteringthemwithSQLwillalwaysbequicker.

Reply

Hui...says:
June30,2012at2:44am

@Jay

InadditiontoJeff'scommentsIoftenwilldoaprefilterfirstusinganAdvancedFiltertogetridofthe
bulkofnonimportantdata

ThenrunthePivottableonthefiltereddata

Reply

33. Jaysays:
July3,2012at3:54pm

yes,theproblemis:Ihavealargesetdatasets(saythatfastfivetimes!)withabout8commonfields.The
powersthatbewanttobeabletofilteronabout6ofthoseatanygiventime.MOSTofthefiltersare
restrictedtoaboutadozenorso,howeverthereareafewthatnumbercloserto100.andofcourse,they
want:Abilitytomultiselect,allpivotfilterslinkedtoamasterfilter.I'veusedavarietyofvbandother
techniquestolinkthefilters,butofcoursecopyingthose100ishitemsto610otherpivottablesultimatelyis
timeconsuming.I'dmuchratherusethissqltechnique,butIdon'tknowhowtosupportthemultiselect.I
havedoneitinthepastbyusingthepivot_changeevent,dupingallthefiltersettingstoatable,thenusinga
formulainthedataforeachtabletoset"inscope".thatfiltersettingispresetto"true"forallpivots,and
hidden.itsbetter,butnotgood.Themostefficientihavedoneistoputthedataforeachofthe"100ish"
intoseparatetabs,usesumifsonthemainpage,andmove"outofscope"tabsoutsidethesumiftabrange,
againakludge(butsurprisinglythefastestmethod)IthinkIcouldapplythismethodusingatreeview
controlastheinput(s)ratherthanaselectbox...Inreality,weshouldn'tbeusingexcelasourpresentation
layer,butalas,weare!

Reply

34. JeffWeirsays:
July13,2012at6:59am

@Jaytheywant[the]abilitytomultiselect,allpivotfilterslinkedtoamasterfilter.IftheyhaveExcel2010,
thenslicersareadamneasywaytodothisassumingallpivotsrunoffthesamecache.(Thatsaid,there'sa
wayaroundthatthatIwanttotryout).Otherwise,Debrahassomecodeat
http://blog.contextures.com/archives/2012/01/03/changeallpivottableswithoneselection/thatmayhelp
(althoughitmighttakesignificanttimetoiteratethrougheachpivottableandeachpivotfield,andeach
pivotitem)

IdontknowhowtosupportthemultiselectSound'slikeasimpleWHEREINclausewoulddothetrick.
Canyoupostasamplespreadsheetsomewhereformetohavealookat?

Reply

Jaysays:
July13,2012at2:47pm

Yes,I'dloveforthemtomoveto2010,thenI'dgowiththePowerPivotpluginandmovethedatato
ansqlserverthatweshouldbegettingsoonish.Ihaveusedthecodeyoulinked,oravariant.It's
slow,butworks.Iactuallyuseadifferent"hack"Ihavefoundalittlefasterforlargefiltersets,butit's
notpretty.Ihavebeenlookingatthismethod.Ilikeit,since2ofthelargefiltersareinterdependant
(dependingonwhatisseton1,Icanreducethesecondfilterchoicessignificantly)Ijustneedto
figureoutanelegantwaytodomultiselect.IthinkIhave.Ican,intheoryuseaTreeViewcontrol.
TheListBoxcontrolwithmulitselectalsomightworkwell,particularlyforthe"noninterdependent"
filters.ThenbuilduptheSQL,probablywithan"Apply"button.I'llletyouknowifIgetittowork
well.

Reply

35. vinothsays:
July25,2012at6:44pm

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 16/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
HI,
Iamanoviceonexcelvba,iusedtocompletethetaskwhateverassignedtomebysearchinggoogle,on
searchingifoundthislinkanditisveryveryuseful.Thequerywhichigotwasintheattachmentattachedin
thisposttheproductfieldgotsomeproductrelatedinformationbutifiputDateinitsplaceitdidn'tfiltered
out!!.canyoupleaseadvicehowcanitbeachieved??andalsoadviceushowcanweproceedtheabove
functionwithonlyonekeysaydatefieldalone(inthistutorialuused3keys).

Reply

36. Bee_Boosays:
August6,2012at10:54am

Hi,
iamcompletelyuntouchedbyprogramming(ifyoudontcountinsomeclassesmanyyearsago),andmygoal
istocreatestockdatabase.Forfilteringofwhatihaveinstock(andmovements)icanuseyourstutorialto
filteroutdataineedtosee,butwhataboutaddingnewrowstodatasheet?Itispossibletodoitinsome
kindofdialoguebox?
Thanksforhelp.

Reply

37. Richardsays:
August6,2012at11:42am

@Bee_Boo,perhapsyoucouldtakeadvantageofExceltodatabasetoinsertnewrows?
http://leansoftware.net/enus/productsdownloads/exceltodatabase.aspx

Reply

38. Vrundasays:
August27,2012at12:25pm

VijaySir

Likejimsaidon24042012IamalsogettingsameerrorsrepeatedlywithsomeAlphanumericName
generatedexcelfile...Isthisduetousingexcelasdatabase??
2)Willthedatabelostifweusethiscode&willtherebeanyproblemtoourcomputerforsame....
Whythistypeoferrorsarecoming??PleaseClarify

Reply

VijaySharmasays:
August28,2012at12:38pm

HelloVrunda,

Kindlyshareyourworkbookwithmeatsharma.vijay1@gmail.comtolookatandfigureoutwhatis
goingwrong.

~VijaySharma

Reply

Jurgensays:
August29,2012at11:24pm

Ihavethesameproblem.Ihavedownloadedthedemofile.Whenichangesomethinginthe
datasheetandjustclickontheupdatedropdownbutton.Itsnotpossibletosavethefileany
more.
ItsgivemethesameerrorYourchangescouldnotbesavedtoExcel_AsDatabasedemo
v1.xlsmbecauseofasharingviolation.Trysavingtoadifferentfile.

Alsotheproblemwhenyouchangesomethinginthedatasheet.clickresetandclickupdate
dropdownbutton.thanchooseproductsandshowdata.Itsgivingmetheolddata.The
databaseisnotbeenresetorreloaded.

Ifoundaworkaround:Updatethedatasheetwithyourquerythansaveclosethefileopenthe
fileandthanupdatedropdown.

Nowyouhavethefullfunctionality

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 17/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Reply

39. Binusays:
September13,2012at3:45pm

HiVijay,

CanyouprovidemetheVBAcodetoreadfrommultilpeexcelfilestoasingleexcelsheet

Thanks,
Binu

Reply

40. Luissays:
September19,2012at2:12pm

HiVijay,

Thanksforsharingthisworkwithusnovices.
Ihavemodifedthecomboboxnamestosuitmydatatablebutgetruntimeerror,typemismatchwhen
updatedropdownsbuttonispressed.

PrivateSubcmdUpdateDropDowns_Click()
strSQL="SelectDistinct[Card]From[data$]Orderby[Card]"
closeRS
OpenDB
cmbCard.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbCard.AddItemrs.Fields(0)

rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueCard.",vbCritical+vbOKOnly
ExitSub
EndIf

Reply

41. bong25says:
September27,2012at8:19am

DearVijay,

Reallyhelpsmealotwiththis.

CouldyouhelpmehowtoaddcodeforManipulatingHeadingsofData.

WhatIwastryingtoachieveisasidefromthesampledata$(saysheet1),Ineedtodisplaydatasfrom
sheet2.Thecontentandheadingsarenotexactlythesame.

InshotIneedcodetomanipulateHeadingsfromdatathatIwastryingtoview.

Reply

42. Richardsays:
October11,2012at8:00am

AnewversionofExcelDatabaseTasksV2hasbeenreleased:pleaseseeblog

http://leansoftware.net/forum/enus/blog.aspx

Regards

Reply

43. Sebghatulbarysays:
http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 18/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
October22,2012at10:27am

ThankYouveryveryveryveryveryveryveryveryveryveryveryveryvery
Muchhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhhh
itsreallyexcellent

Reply

44. Abdallasays:
October23,2012at5:06pm

Youarethebest.Igetsomuchoutofyourexamplesandexplanations.Iplanonsigningupforyourtraining
inthenextfewmonths.ButfirstIneedsomehelpforIprojectIamworkingon.Ihavedatatablesin
differenttabswithinthesameworkbook.HowdoIuseVBAorothertoolstogetthemtoexportthetabs
asAccesstableswithoutleavingExcel?AssumenoAccesstablesexistandthatIhavetwoscenariosfor
storingtheAccesstables:
1)Idothiseverymonthandwanttokeepthemonthlyaccesstablesseperate.
2)Idothiseverymonthandwanttoupdatethesametable.

Thanks.

Reply

45. JoJosays:
November1,2012at4:17am

HiJijay,

IhavelearnsomuchfromyourdemofileExcelasDatase.Ihavemotifiedthevbacodetofitmydatasetfor
mywork.However,IruntotheproblemwhenItrytosavethefileafterclickingthe"ShowData"button.
Itsgivemethesameerror"YourchangescouldnotbesavedtoExcel_AsDatabasedemov1.xlsmbecause
ofasharingviolation.Trysavingtoadifferentfile."Ihaveseenotherviewerspostthesameissuebut
havenotfoundasolutionbepostedyet.PleaseadvisehowIcanfixtheproblem?Thankyou.

Reply

46. Cho7tomsays:
November24,2012at4:26pm

Helloeveryone,

Thankyouforthismethod!

AnyanswerregardingLouis'sissue(postedonSept9th2012).

Iencounterthesamepb(runtimeerror13typemismatch).

Bestregards

Reply

VijaySharmasays:
November26,2012at11:07am

@Cho07tomandLouis,Pleaselookforblankrecordsinthecolumnthatyouaregettingasaresultof
theSQLquery,thisiscausingtheissue.Pleasetrythebelowcode

strSQL="SelectDistinct[Product]From[data$]Orderby[Product]"
closeRS
OpenDB
cmbProducts.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
IfNotIsNull(rs.Fields(0))ThencmbProducts.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueProducts.",vbCritical+vbOKOnly

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 19/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
ExitSub
EndIf

Letmeknowifyouneedanyfurtherassistance.

~VijaySharma

Reply

Cho7tomsays:
December1,2012at10:55am

HelloVijay,

Itperfectlyworks!

Manythanksforyourhelp.

Regards,

cho7tom

Reply

kshitizsays:
February18,2014at5:07am

IkeepgettingtheerrorODBCdoesnotsupporttherequestedparameteserror2147217887at
theline
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic

Reply

47. OldFogeysays:
November26,2012at10:29am

Amtryingtousethismethodinmyworkbook.

Theexamplebookworksfine.

WhenIchangetomyownbook,however,Igeta446whenitisexecutingthecnn.ConnectionStringlinein
theOPENDBsub.

IhaveselectedtheactiveXlibraryinthereferences.

Anyideas?

Reply

OldFogeysays:
November26,2012at4:00pm

PleaseignorethepostImadeitisresolvednow.

Reply

48. OldFogeysays:
November26,2012at4:03pm

UsingSQLinExcelhowdoIaddressthecolumnsinasheetwithoutgivingeachcolumnaname?

Forexample,Ineedtoselectthe3rdand4thcolumnsofasheetanddonotwanttogivethemaname(as
thesheetsarefromreadonlyworkbookswhichdonothavenamedcolumns)

Ihavetried"Selectc,d..."whichdoesnotwork.

Reply

VijaySharmasays:
November28,2012at11:32am

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 20/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
@OldFogey,

Inthatcasethefirstrowistreatedascolumnheadings.

~VijaySharma

Reply

49. RoderickEsays:
November28,2012at4:28pm

IseealotofpeoplesayingExcelshouldn'tbeusedasaDByettheyneversaywhy.Tome,itseemsthey
justwanttokeepDBadministrationsocomplexthatitbecomesnecessarytokeepaDBadminonstaff.
Excel,isunderstoodbyalargergroupofpeopleandismoreapproachable.
Accesssometimescreatesunnecessaryduplicationwithmultiplereferencesspreadoutonmultipletables
whereaswithExcel,asimplecommonreferenceallowsforaleanerDB.
So,goodonyouVijaytoputforwardthatExcelcanbeusedasaDB.Aslongasyoucanarchiverarelyused
dataandthenhaveabilitytoretreiveit,thereshouldn'tbeaproblem.

Reply

50. HEertensays:
December4,2012at10:50am

Well,onereasontouseExcelasadatabaseiswhenyouruserboughtaHomeandStudentversionof
Office.TheydonthaveAccesstouseasadatabasebecauseit'snotincluded.Icanttellsomeonetobuy
Accessbecausetheymaynothavethefinancialmeanstodoso.Soforavery,verysimpleandsmall
databasesystem(about1500records)Excelwilldo.ItsnotasconvenientasAccess,butnevertheless
useful....

Reply

51. gowrishankarsays:
December11,2012at3:57pm

Iamanoncomputerbackground,amdoingaresearchinmedical(microbiology),ineedasimpledatabase
withexcelbackend,canusendthedetails...myrequirementisreceivingsampleandenteringtothe
databasewithidnumber&date,oftenlyihavetocheckwithidnumberwhethertheidnumberreceivedor
not.

Reply

Jaysays:
December11,2012at10:06pm

SoundslikeyoumeanttosayasimpledatabasewithexcelFrontEnd.
thatsaid,ifyouhaveasmalldataset,youcouldjustuseanexceltable(let'scallit
TableMyMicrobeDatatoholdthedata,andyourchartsorwhatever(pivottables?)woulduseasthe
source.

Otherwise,sinceitsoundslikeyouhaveoffice,youcoulduseanaccessdatabaseandadata
connectionviaMSQueryinexcel.bothhaveenough"visual"tools,youcouldcompleteyourdatabase
excelreportwithoutwritinganycodeatall.

Reply

52. Sumitsays:
December31,2012at10:49am

PleaseVijay,
canubealittlemorestepbystep,aslikeinothertutorialsonthissite.
iamtotallynewtothisSQLthingandwheneverutrytomakenewdatabase,asudid,ormodifyur
database,iamgettingerrors.

jstneedstepsashowtomodifybasicnamesandifsome1wanttoadd1morefilter/searchbox

thankyou.

Reply

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline

53. Richardsays:
January7,2013at12:45pm

Hi,
justtoletyouknowExceltodatabasehasbecome'ExcelDatabaseTask's(EDT)andallowsveryeasyData
EditofadatabaseTablefromExcel.
Pleaseseeblogfornewfeatures:
http://leansoftware.net/forum/enus/blog.aspx
Shortlytoincludedropdownlistsforrelationaldata.
Thankyoufortheinterest

Reply

54. Bramleysays:
January16,2013at7:22pm

HiChandoo,
IamnewtototallynewtoVBAoranyprogrammingforthatmatter,
IamusingExceltodomyQuotesandInvoices.Inthesameworkbook,Iwanttostartadatabasetoshowa
historyofquotesforthemonth/year,withoutlosinganydata.Iwouldalsoliketopossiblyaddamacrofor
whenIprintmyquote,toonlysavetheQuotationworksheetandnotthewholefile,butalsoupdatethe
databaseautomatically.
TheDatabasecouldalsobeusedtopullinformationforinvoicingpurposes.
WouldyourequiremetosendthroughmyworkbooksoyoucangetabetterunderstandingofwhatIam
talkingabout.
HowwouldIgoaboutdoingthis?
Yourhelpwillreallybeappreciated,Thanks.

Reply

55. LAURAsays:
January22,2013at4:10pm

Canibuyatemplateforthisss?
Ihavetriedtocreateit,startingontheVBAandMacrosstuffbutcouldntevenmakeacellgoredforsome
reason.
Thanks

Reply

56. Zubersays:
February6,2013at7:39pm

AwesomeJob.Ihavequestion.
inViewsheet.

Whenitputtsdataonsheetstartingfromrow12.
WhatistheeasiestwaytoSortbycolumnIthenG.


Thanksalotforsharing.

Reply

57. afshinsays:
March28,2013at8:40pm

Hi
MyEnglishisnotmydatabase.Andthereforeallitscharacters?Appear.WhatcanIdo?

Reply

58. afshinsays:
March29,2013at7:43pm

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 22/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
plz
helpme....
MyEnglishisnotmydatabase.Andthereforeallitscharacters?Appear.WhatcanIdo?

Reply

59. BobHolmessays:
April10,2013at6:27pm

IsthereanywaytohandlenullswithinaSQLstatementinExcelVBA?Itdoesnotrecognizethenz()
function

Reply

60. VinnyStackhousesays:
April13,2013at3:35pm

Lovethis!Inmanyofoursystemsandreports,weworkwithanOLAPdatabasecalledCognosTM1.Exceland
TM1Excelformulasarereallythemostcommoninterfacetothatdatabase.
BecauseofthatandthefactthatmostofourworkendsupbeinginExcelpagesitselfanyway,Icanreally
seeusingthisExcelasaDatabasefunctionalitybecomingreallyusefulforsomanyposibilities.Thisalsowill
finallyallowusnottobringinyetathirdapplicationplatformlikeAccessorOracleinourExcelDatamarts.

Reply

61. kumarsays:
April14,2013at3:51am

Iundersoodthelogicofconnectingthesheetsbutididntunderstandhowtobuildthesecondsheeti.e.view
sheet.......

Pleasehelpmeinbuildingthesecondsheet........ihavewrittenthecodeasyousaidinthispostbutunable
togetthefileasurshowinginthispost...
howtogettheviewpart.......

Reply

62. GaroudaHanoumansays:
April17,2013at7:50am

Thanksforthisnicetutorial.
Hopeyoudon'tmindifImakesomeremarks.

Iwouldhighlyrecommend:
1.NOneedofamoduleandaboveallNOPUBLICvariables,ifthereisanotherworkbookwiththesame
variablesyou'llgetanerror!
Moveyourcodefrom'module1'tothesheet'View'anddeclarethevariablelikethis:
OptionExplicit
DimcnnAsADODB.Connection'orPrivate...
DimrsAsADODB.Recordset
DimstrSQLAsString'couldberepeatedatProcedurelevel...
2.Otherchanges:
PrivateSubOpenDB()
Setcnn=NewADODB.Connection

PrivateSubcmdShowData_Click()
Setrs=NewADODB.Recordset

Eachtimeyouopenarecordset,disconnectit.Howmanyinstancesoftheconnectiondoyoucreate???
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing'disconnecttherecordsetanddisposetheconnection

Ateachplacewhereyouexitasub,disposetherecordset!
Setrs=Nothing'disposetherecordset
ExitSub

StartusingadisciplineinprogrammingthatfollowstheOOPrules...
Hopeithelps,

BestWishes,

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 23/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Bernard

Reply

63. GaroudaHanoumansays:
April17,2013at8:16am

Anotherpoint:
Youwillseethattheformatisnotthesame,no$signafterafewrows,differentalignment...
Thiswillhelp:
'Nowputtingthedataonthesheet
ActiveCell.CopyFromRecordsetrs
'Addthistohavethesameformat
WithRange("dataSet")
.Select
.Copy
EndWith
Range(Selection,Selection.End(xlDown)).PasteSpecial(xlPasteFormats)
Application.CutCopyMode=False'cleartheclipboard
Range("dataSet").Select

BestWishes,

Garouda.

Reply

64. GaroudaHanoumansays:
April17,2013at3:16pm

Well,Ifearsomepeoplemaygetconfused.Iprefertogivethewholecodehere.
remark:removemodule1

OptionExplicit
DimcnnAsADODB.Connection
DimrsAsADODB.Recordset
DimstrSQLAsString

PrivateSubOpenDB()
Setcnn=NewADODB.Connection
Ifcnn.State=adStateOpenThencnn.Close
cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,*.xlsb)};DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name
cnn.Open
EndSub

PrivateSubcmdReset_Click()
'clearthedata
cmbProducts.Clear
cmbCustomerType.Clear
cmbRegion.Clear
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents
EndSub

PrivateSubcmdShowData_Click()
Setrs=NewADODB.Recordset
'populatedata
strSQL="SELECT*FROM[data$]WHERE"
IfcmbProducts.Text""Then
strSQL=strSQL&"[Product]='"&cmbProducts.Text&"'"
EndIf

IfcmbRegion.Text""Then
IfcmbProducts.Text""Then
strSQL=strSQL&"AND[Region]='"&cmbRegion.Text&"'"
Else
strSQL=strSQL&"[Region]='"&cmbRegion.Text&"'"
EndIf
EndIf

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IfcmbCustomerType.Text""Then
IfcmbProducts.Text""OrcmbRegion.Text""Then
strSQL=strSQL&"AND[CustomerType]='"&cmbCustomerType.Text&"'"
Else
strSQL=strSQL&"[CustomerType]='"&cmbCustomerType.Text&"'"
EndIf
EndIf

IfcmbProducts.Text""OrcmbRegion.Text""OrcmbCustomerType.Text""Then
'nowextractdata

OpenDB

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents

'Nowputtingthedataonthesheet
ActiveCell.CopyFromRecordsetrs
WithRange("dataSet")
.Select
.Copy
EndWith
Range(Selection,Selection.End(xlDown)).PasteSpecial(xlPasteFormats)
Application.CutCopyMode=False
Range("dataSet").Select
Else
MsgBox"Iwasnotabletofindanymatchingrecords.",vbExclamation+vbOKOnly
Setrs=Nothing
ExitSub
EndIf

'NowgettingthetotalsusingQuery
IfcmbProducts.Text""AndcmbRegion.Text""AndcmbCustomerType.Text""Then
strSQL="SELECTCount([data$].[CallID])AS[CountOfCallID],[data$].[Resolved]"&_
"FROM[Data$]WHERE((([Data$].[Product])='"&cmbProducts.Text&"')And"&_
"(([Data$].[Region])='"&cmbRegion.Text&"')And(([Data$].[CustomerType])='"&
cmbCustomerType.Text&"'))"&_
"GROUPBY[data$].[Resolved];"

OpenDB
rs.Close
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
Range("L6").CopyFromRecordsetrs
Else
Range("L6:M7").Clear
MsgBox"Therewassomeissuegettingthetotals.",vbExclamation+vbOKOnly
Setrs=Nothing
ExitSub
EndIf
EndIf
EndIf
rs.Close
Setrs=Nothing
EndSub

PrivateSubcmdUpdateDropDowns_Click()
strSQL="SelectDistinct[Product]From[data$]Orderby[Product]"

OpenDB
cmbProducts.Clear
Setrs=NewADODB.Recordset

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbProducts.AddItemrs.Fields(0)
rs.MoveNext

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Loop
Else
MsgBox"IwasnotabletofindanyuniqueProducts.",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf

'
strSQL="SelectDistinct[Region]From[data$]Orderby[Region]"

OpenDB
cmbRegion.Clear
rs.Close
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbRegion.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueRegion(s).",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf
'
strSQL="SelectDistinct[CustomerType]From[data$]Orderby[CustomerType]"

OpenDB
cmbCustomerType.Clear
rs.Close
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbCustomerType.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueCustomerType(s).",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf
rs.Close
Setrs=Nothing
EndSub

BestWishes,

Garouda

Reply

65. GaroudaHanoumansays:
April17,2013at3:45pm

Inoticedanotherpotentialissue.
Thecomboboxesaresetas0fmStyleDropDownCombo.
LookatProperties,Style,inDesignMode...
Thisenablestheusertoaddsomeiteminthecombo.
IwouldrewritetheResetcodelikethis:
PrivateSubcmdReset_Click()
'clearthedata
cmbProducts.Clear
cmbProducts.Text=vbNullString'incaseauserwrotesomething
cmbCustomerType.Clear
cmbCustomerType.Text=vbNullString
cmbRegion.Clear
cmbRegion.Text=vbNullString
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents

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Me.[C4].Select'novisibleselection
EndSub

BestWishes,

Garouda

Reply

DeekshaBalujasays:
March21,2016at11:08am

HeyGaroudaHanouman,

WouldyoupleasepleaseexplainastowhatisME.[C4].SELECT

Thanksalotinadvance

Reply

66. Colinsays:
April18,2013at3:33pm

Isthereawaytosolvetheissuethatpreventssaving.IgetasharingviolationifItrytosavethefileafter
makingchanges.ShouldIimplementthedatabasebasedonthecommentsfromGarouda?

Reply

67. Colinsays:
April18,2013at4:16pm

Garouda,yourcodeworkedandIcannowsavethefile.

Thanksforpostingit.

Reply

68. GaroudaHanoumansays:
April19,2013at7:07am

HiColin,
Onepossiblereasonisthatthefileis'readonly'.Whatyouhavetodoistosaveitunderanothername.

!Onelittlechangeinthecode:toavoidanyproblem,itwouldbebettertoreplace
rs.close
by
Ifrs.State=adStateOpenThenrs.Close
attheendoftheprocedure
cmdShowData_Click

Indeed,ifyoudonotselectanythingandclickonthecommandbuttonShowData,it'llgenerateanerror.

Basicallytheprogramshouldhavesomesafetyfeaturestopreventthis.
I'llmadesomechangesinordertotakethatintoaccount...
Anotherremark,IneverdeclarevariablesatmodulelevelifIcanavoidit.Declarethematprocedurelevel
eachtimeyoucan.YouwillseethatIsendtheconnectiontotheOpenDBprocedureByReferenceByRef.
Therearetwopossibilities:ByValorByRef,ByRefisthedefaultvalueinVBAandVB6,notinVB.Netanymore.
Inthiscase,onlyByRefispossible.ByValsendsacopyofthevariabletoaprocedureorafunctionwhere
ByRefworkslikeapointerinCorC++.ByReftellstheprogrammewheretofindtheobjectinthecomputer
memory...
I'mgoingtocopythewholemodifiedcodeagaininanextpost.
Trytoclickon'ShowData'inmypreviouscode,withoutselectinganything,andtryitwiththenewcode.

Cheers,

Garouda

Reply

69. GaroudaHanoumansays:
April19,2013at7:13am

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 27/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Herethemodifiedcode,morebulletproof...

Cheers,

Garouda

DonotforgettoremoveModule1andreplacethecodeinthesheet'View'withthisone:

OptionExplicit
DimniFlagAsInteger

PrivateSubOpenDB(ByRefcnnAsADODB.Connection)
'notethechangebetweenbracketsByRefcnnAs...
cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,*.xlsb)};DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name
cnn.Open
EndSub

PrivateSubcmdReset_Click()
'clearthedata
cmbProducts.Clear
cmbProducts.Text=vbNullString
cmbCustomerType.Clear
cmbCustomerType.Text=vbNullString
cmbRegion.Clear
cmbRegion.Text=vbNullString
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents
Me.[C4].Select'moreprofessional:theactivecellishidden...
niFlag=0
EndSub

PrivateSubcmdShowData_Click()
'it'salwaysbettertodeclaresuchvariablesatprocedurelevel
DimstrSQLAsString
DimcnnAsADODB.Connection
DimrsAsADODB.Recordset
IfniFlag=0Then
MsgBox"PleasepopulatethelistsfirstclickonUpdateDropDowns!",vbOKOnly+vbExclamation,
"ExcelandADODB"
ExitSub
EndIf
IfcmbProducts.Text=vbNullStringAndcmbCustomerType.Text=vbNullStringAndcmbRegion=
vbNullStringThen
MsgBox"Selectatleastoneitem!",vbOKOnly+vbExclamation,"ExcelandADODB"
ExitSub
EndIf
Application.ScreenUpdating=False
'createanewinstanceoftherecordset
Setrs=NewADODB.Recordset
'populatedata
strSQL="SELECT*FROM[data$]WHERE"
IfcmbProducts.Text""Then
strSQL=strSQL&"[Product]='"&cmbProducts.Text&"'"
EndIf

IfcmbRegion.Text""Then
IfcmbProducts.Text""Then
strSQL=strSQL&"AND[Region]='"&cmbRegion.Text&"'"
Else
strSQL=strSQL&"[Region]='"&cmbRegion.Text&"'"
EndIf
EndIf

IfcmbCustomerType.Text""Then
IfcmbProducts.Text""OrcmbRegion.Text""Then
strSQL=strSQL&"AND[CustomerType]='"&cmbCustomerType.Text&"'"
Else
strSQL=strSQL&"[CustomerType]='"&cmbCustomerType.Text&"'"
EndIf
EndIf

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IfcmbProducts.Text""OrcmbRegion.Text""OrcmbCustomerType.Text""Then
'nowextractdata
'createanewinstanceoftheconnection
Setcnn=NewADODB.Connection
'notethatwehavetoaddcnn
OpenDBcnn
'createtherecordset
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
'disposetheconnectionanddisconnecttherecordset
Setcnn=Nothing
'DONOTclosetheconnectionhereasit'llclosetherecordsetaswell
Ifrs.RecordCount>0Then
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents

'Nowputtingthedataonthesheet
ActiveCell.CopyFromRecordsetrs
WithRange("dataSet")
.Select
.Copy
EndWith
Range(Selection,Selection.End(xlDown)).PasteSpecial(xlPasteFormats)
Application.CutCopyMode=False
Me.[C4].Select
Else
MsgBox"Iwasnotabletofindanymatchingrecords.",vbExclamation+vbOKOnly
Setrs=Nothing
ExitSub
EndIf

'NowgettingthetotalsusingQuery
IfcmbProducts.Text""AndcmbRegion.Text""AndcmbCustomerType.Text""Then
strSQL="SELECTCount([data$].[CallID])AS[CountOfCallID],[data$].[Resolved]"&_
"FROM[Data$]WHERE((([Data$].[Product])='"&cmbProducts.Text&"')And"&_
"(([Data$].[Region])='"&cmbRegion.Text&"')And(([Data$].[CustomerType])='"&
cmbCustomerType.Text&"'))"&_
"GROUPBY[data$].[Resolved];"

Setcnn=NewADODB.Connection
OpenDBcnn
rs.Close
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
Range("L6").CopyFromRecordsetrs
Else
Range("L6:M7").Clear
MsgBox"Therewassomeissuegettingthetotals.",vbExclamation+vbOKOnly
Setrs=Nothing
ExitSub
EndIf
EndIf
EndIf
rs.Close
Setrs=Nothing
Application.ScreenUpdating=True
EndSub

PrivateSubcmdUpdateDropDowns_Click()
DimstrSQLAsString
DimcnnAsADODB.Connection
DimrsAsADODB.Recordset
niFlag=1
strSQL="SelectDistinct[Product]From[data$]Orderby[Product]"
Setcnn=NewADODB.Connection
OpenDBcnn
cmbProducts.Clear
Setrs=NewADODB.Recordset
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbProducts.AddItemrs.Fields(0)
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rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueProducts.",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf

strSQL="SelectDistinct[Region]From[data$]Orderby[Region]"

Setcnn=NewADODB.Connection
OpenDBcnn
cmbRegion.Clear
rs.Close
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbRegion.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueRegion(s).",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf
'
strSQL="SelectDistinct[CustomerType]From[data$]Orderby[CustomerType]"

Setcnn=NewADODB.Connection
OpenDBcnn
cmbCustomerType.Clear
rs.Close
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbCustomerType.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueCustomerType(s).",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf
Ifrs.State=adStateOpenThenrs.Close
Setrs=Nothing
EndSub

Reply

Michaelsays:
July18,2013at2:06pm

Garouda,Vijay,etal...

Funtionalitywith"bulletproof"codemodworksgreatwithupdatingmultiplecomboboxeswith
independentcriteria.Unfortunately,I'mhavingabitofdificultytryingtousethebasecodeto
sequentiallyupdatethecomboboxesusingcriteriafromthepreviouslyupdatedbox.

Mycode:
'
OptionExplicit
DimniFlagAsInteger

PrivateSubOpenDB(ByRefcnnAsADODB.Connection)
cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,*.xlsb)}DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name
cnn.Open
EndSub

PrivateSubWorksheet_SelectionChange(ByValTargetAsRange)

EndSub
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PrivateSubWorksheet_Activate()
DimstrSQLAsString
DimcnnAsADODB.Connection
DimrsAsADODB.Recordset
niFlag=1
strSQL="SelectDistinct[CMD]From[data$]Orderby[CMD]"
Setcnn=NewADODB.Connection
OpenDBcnn
Me.Cmb_CMD.Clear
Setrs=NewADODB.Recordset
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
Me.Cmb_CMD.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletoidentifyRegionalMedicalCommands.",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf

EndSub

PrivateSubCmb_CMD_Change()
DimstrSQLAsString
DimcnnAsADODB.Connection
DimrsAsADODB.Recordset
niFlag=1
strSQL="SelectDistinct[MTF]From[data$]Where[CMD]='"&Cmb_CMD.Text&"'Orderby[MTF]"
Setcnn=NewADODB.Connection
OpenDBcnn
Me.Cmb_MTF.Clear
Setrs=NewADODB.Recordset
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Setcnn=Nothing
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
Me.Cmb_MTF.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletoidentifyParentMTF(s).",vbCritical+vbOKOnly
Setrs=Nothing
ExitSub
EndIf

EndSub
'

The"PrivateSubWorksheet_Activate()"operationisflawless.WhenImakeaselectioninthe
"Cmb_CMD"box,the"PrivateSubCmb_CMD_Change()"operationerrorsoutwitha"Runtimeerror
'2147217887(80040e21)':ODBCdriverdoesnotsupporttherequestedproperties."onthe"rs.Open
strSQL,cnn,adOpenKeyset,adLockOptimistic"line.

Qupasaconeso?

Reply

AmitPsays:
February12,2014at10:37am

Michaeldidyougotanysolutiontothiscode/Runtimeerror,ifyescouldyouplsshareittome.

Reply

vickysays:
June6,2016at1:59pm

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
HiAmit,

Iamstuckincombinetwotables"TableAandTableB"
Iamtryingselect*from[TableA$]A,[TableB]BwhereA.id=B.id
Isthisarightway..?

Reply

70. excelersays:
May8,2013at10:47pm

Needstomakelittllecorrectioninsourceincaseifyouneedtoseealldata:strSQL="SELECT*FROM
[data$]WHERE"insteaduse
strSQL="SELECT*FROM[data$]"andmovewheretoifstatement
change.

Plusitaddsnovaluetoexcelfilter.
ThismaybeusedwhenOR,Joinfunctionalityisneededfromdatabase.butMSquerymuchmoredynamicand
lesscumbersome.

Reply

Antoniosays:
October29,2015at6:32pm

ExactlywhatpartoftheifstatementdoestheWHEREgo.

Reply

71. Marcsays:
May15,2013at2:17pm

ThisisagreatarticleasalwaysandIthinkitcouldreallyhelpwitharegularreportIneedtosetupinwork.
CouldyouhelpbytellingmehowIcouldaddasecondtableandlinkbothusingauniqueidentifier?

Reply

72. Mohammadhassanisays:
June2,2013at10:54am

hiChandoo,

Manythanksforyourefforts.

iusethiscodsinmyprojectbutigotaerrorwhenwanttoupdatecomboboxesvalueTypemismatchas
below:

PrivateSubcmdUpdate_Click()
'UpdatingConsigneeFilds
strSQL="SelectDistinct[Client]From[data$]Orderby[Client]"
closeRS
OpenDB
cmbConsignee.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbConsignee.AddItemrs.Fields(0)==>typemismatche
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueConsignee.",vbCritical+vbOKOnly
ExitSub
EndIf
.
.
.

Reply

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73. Mohammadhassanisays:
June2,2013at12:02pm

dearGaroudaHanouman,

yourlastCoddon'tworkigoterrorforline:

IfcmbProducts.Text""Then"

compilererror
syntaxerror

plsadvise...

Reply

NairBsays:
June5,2013at7:55pm

Fantastictutorial
@GaroudaHanouman
Ialsohavethesameerrorwithyouralternativecodewhenpopulatingdata:

IfcmbProducts.Text""Then

Reply

NairBsays:
June5,2013at9:23pm

Ifixedit....

Codewasmissingoperators.Itshouldread....

IfcmbProducts.TextThen

Reply

Tonysays:
October28,2015at6:07pm

Istillhaveanerrorwhenpopulatingdata:
IfcmbProducts.TextThen

Reply

74. Mohammadhassanisays:
June3,2013at4:18am

againme!!

ijustreceivedbelowerrorcananyonehelpmetosorteditout?

[Microsoft][ODBCExcelDrive]theconnectionforviewingyourlinkedMicrosoftExcelworksheetwaslost.

thanks.

Reply

75. Mohammadhassanisays:
June3,2013at12:03pm

higuys

allmylastproblemwassortedoutnowjusthaveaquestion:

howwecouldshowsomeofdataondatasetonsheetviewnotallofdata?

Reply

DeekshaBalujasays:
http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 33/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
March22,2016at7:05am

HeyMohammad,

couldyoupleasetellme,howdidyoumanagetosolvetheUpdatedropdownproblem?

Reply
76.Helpmeapplyanonlineexcelasadatabasemacrotomyspreadsheetsays:
June3,2013at2:05pm

[...]ignorantwhenitcomestoVBAsocansomeonepointmeattherightdirection.Here'sthetutorialUsing
ExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline.WhatIneedtoapplyittomy
spreadsheetisawaytonotonlyselectfromthedynamiclists,[...]

Reply

77. Mohammadhassanisays:
June8,2013at9:55am

HIALL

pleasehelpmehowicouldchosedatabetween2dateorafteradateorbeforeadate?

thanks

Reply

78. Frostsays:
July19,2013at6:10pm

Hi,
Istillfindnodifferencebetweenthisdemooffilteringandthenormalfilteringinexcel,DATA>Filter.youget
thesameresults,justinadifferentworksheet.
Cansomoneexplainthistomeplease?

Reply

79. SUMITGUPTAsays:
August5,2013at10:56am

anybodycanresolvemyproblem.ihaveasheetandusefilteron6rowsoutof15rows.incolumnause
someformula.butwheniopenthefilterAcellsamountwillchange.
myqueryishowtocopythefilterdcelldataandpasteinsamecells.
columnAformulausedsubtotal(3,b$2:b2)
ABC
no.idcountif
1IN10000481
2IN10000551
IN10000563
IN10000562
5IN10000561
IN10000572
7IN10000571
8IN10001031
IN10001573
IN10001572
11IN10001571
IN10001643
IN10001642
14IN10001641
IN10001822
16IN10001821
IN10002152
18IN10002151
IN10002402
20IN10002401

AFTERFILTER
ABC
no.idcountif
1IN10000481
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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
2IN10000551
3IN10000561
4IN10000571
5IN10001031
6IN10001571
7IN10001641
8IN10001821
9IN10002151
10IN10002401

PLEASERESOLVEMYQUERYTHANKS

Reply

80. Topesays:
August21,2013at7:10am

Hi.

I'mhavingsomeproblemswiththecode,Ithinkit'sbecausei'msittingonaWindowsServer(2003).When
i'mtryingtoupdatetheDropDownlistigetthisErrorcode(Can'tfindprojectorlibrary)

Ialsofoundoutthati'mmissigthe:
MicrosoftActiveXDataObjects6.0Library,thelatestversionihaveis
MicrosoftActiveXDataObjects2.7Library.

isitpossibletomakethecodework?

Reply

Topesays:
August21,2013at7:18am

Isolvedit.

iforgottouncheckthe:
MISSING:MicrosoftActiveXDataObjects6.0Library
beforeicheckedthe
MicrosoftActiveXDataObjects2.7Library.

Reply

81. VanessaLambertsays:
August22,2013at3:45pm

WhenIopenthedocumenttoplayaround,itsaysthatthereisanerrorandneedstobedebugged.Anyone
knowwhythelinkisnotworkingorwhatcouldbedonetofixit?

Thanks!

Reply

82. afshin160says:
August25,2013at11:02am

HI.
howisADOB,Delet,update,insertsupport?

Reply

83. DickByrnesays:
September17,2013at6:07pm

Vijay,
Justranacrossyourarticleandfounditinteresting.AfewmonthsbackIhadasituationthatforcedmeto
"learnbytrying"thesamebasictechnique.Ihavedatainspreadsheets(verylargeontheorderof90,000
rows).Neededtodosomedataconversionsonsomeofthecolumnsviaaseparatelookupspreadsheet(e.g.
lookup'BusinessUnit'inthebigspreadsheetandcreateacolumncalled'DashboardOrg'basedonalookup
table).

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Becausethesourcedatahassomanyrows,usinganexcelformula(actuallyseveralasthereweremultiple
lookuptablesinvolved)causedthespreadsheetrecalctimetogothroughtheroof.

SolvedtheproblemusingtheODBCExceldriverandsomebasicSQL.Yes,youcanuseSQLagainstanExcel
workbook.Infact,youcandoallkindsofgoodthingsviatheODBCdriverouterjoinsagainstmultiple
workbooks,usingSQL'sscalarfunctions,etc.

HereisanexampleofSQLthatjoinsdatafrom5differentworkbooksintoasingleworksheet:

SELECTIMDATA.*,
BU.[DashboardOrg],
BU.[NewCU]AS"CustomerUnit",
BU.[NewBusinessUnit]AS"BusinessUnit",
AG.[ReportingGroup]
FROM((SELECTIM.*,
FORMAT(IM.[CreateDate/Time],'YYYYMM')AS"MonthOpened",
FORMAT(IM.[ServiceRestoredDate/Time],'YYYYMM')AS"MonthServiceRestored",
IIF(IM.[ServiceRestoredDate/Time]ISNULL,NULL,
DATEDIFF('s',IM.[CreateDate/Time],IM.[ServiceRestoredDate/Time])/3600.0)
AS"HrsToServiceRestored",
IIF(IM.[ServiceRestoredDate/Time]ISNULL,NULL,
IM.[TotalDurationHours]
IIF(IM.[ServiceRestoredHours]ISNULL,0,IM.[ServiceRestoredHours])
IIF(IM.[SuspendHours]ISNULL,0,IM.[SuspendHours]))
AS"SLAHours",
LOCTBL.[NewBusinessUnit]AS"LocationBU",
SEV1.BUAS"Sev1BU",
SEV1.[ResponsibleParty],
SEV1.[ServiceArea],
SEV1.[WKCauseCode],
SEV1.[ProblemShortDescription],
IIF(SEV1.BUISNULL,
IIF(IM.[CIBU]ISNULL,
IIF(LOCTBL.[NewBusinessUnit]ISNULL,
'Unknown',
LOCTBL.[NewBusinessUnit]),
IM.[CIBU]),
SEV1.BU)
AS"SelectedBU"

FROM((`C:\Users\DickByrne\Documents\ITOCustomerService\BUMetrics\BUReports\201308\Source
Data\IncidentsODBCv2.xlsx`.`Incidents$`ASIM
LEFTOUTERJOIN`C:\Users\DickByrne\Documents\ITOCustomerService\BUMetrics\BUReports\2013
08\Sev13yearTrendAnalysis.xlsm`.`Data$`ASSEV1
ONIM.[IncidentID]=SEV1.[IncidentID])
LEFTOUTERJOIN`C:\Users\DickByrne\Documents\ITOCustomerService\BUMetrics\References\DivCUBU
LocNameMappingfor2013.xlsx`.`'DellLocationCodes$'`ASLOCTBL
ONIM.Location=LOCTBL.[LocationName+])
)ASIMDATA

LEFTOUTERJOIN`C:\Users\DickByrne\Documents\ITOCustomerService\BUMetrics\References\DivCUBU
LocNameMappingfor2013.xlsx`.`'BULookup$'`ASBU
ONIMDATA.[SelectedBU]=BU.[OriginalBusinessUnit])
LEFTOUTERJOIN`C:\Users\DickByrne\Documents\ITOCustomerService\BUMetrics\References\Assignee
GroupAlignment.xlsx`.`'AssigneeGroupMapping$'`ASAG
ONIMDATA.[AssigneeGroup]=AG.AssigneeGroup

WHERE(IMDATA.[AffectedItemName]NOTLIKE'Update%')AND(IMDATA.[SeverityNumber]<=4)

Prettycoolstuff!

Reply

84. Anandsays:
September20,2013at6:47pm

HelloVijay,

Thanksforpostingthisarticle.Afterreadingthisarticle,Isuccessfullydevelopedanexcelbasedtoolusing
ADOtoanalysecustomerissues.Iverymuchappreciateyourtimeandeffortsinwritingthearticleandmore

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importantlysharingthecodeintheExcelfile.
Thissiteisgreat.Greatwork!keepitup!!

Anand

Reply
85.IsaidyourspreadsheetisreallyFAT,notrealPHAT!|Chandoo.orgLearnMicrosoftExcelOnlinesays:
September29,2013at11:43pm

[]alsohasagreatguestpostbyVijayUsingExcelAsYourDatabaseonthissubject.Igroreallthe
naysayersinthecommentswhosayExcel[]

Reply

86. Msquared99says:
October11,2013at5:55pm

AfterlookingatthisarticleIhaveponderedtheideaofstoringthedatainAccessasatablethenusingExcel
toextractthedataasselectedinsteadofbuildingqueriesandreportsinAccess.

IalreadyhaveamacrothatpullsdatafromAccessandplacesitintoExcel.AllIwouldhavetodoismodifya
little.

Thoughts,ideas?

Reply

87. Mohammadhassanisays:
October21,2013at6:09am

hi

Ireceivedbelowerror:

Runtimeerror'2147217906(80040e0e)':

[Microsoft][ODBCExcelDriver]Invalidbookmark

andbelowlinebehighlighted:

ActiveCell.CopyFromRecordsetrs

plsanyonehelpmetofixit.

Reply

88. Debsays:
October28,2013at1:36pm

Thisisanawsomearticle.Thishassolvedmanyproblemswithoutusingaccess.

Thanksalot

Reply

89. AmarRanjanDassays:
November23,2013at6:35pm

Hi,Ihavegonethroughyourcodeandapplication,itisreallyagreathelp!

IamtryingtodevelopaapplicationusingthesqlquerywhereIneedtoexecutetheupdatequery,butIam
unabletoexecutethequery,

Myqueryislikeasbelow,

strSQL="UPDATElocation_details$SET[location_details$].[SCANR_ID]='"&scanr_id&"',
[location_details$].[SCAN_CAPACTY]='"&scanr_capacty&"'WHERElocation_details$.[LOC_ID]='"&locId&
"'ANDlocation_details$.[REG_ID]='"&region&"'"

ButIamgettingsomeerrorlike,

a)syntaxerrorinUPDATEstatement
b)HowIwillexecutetheupdateorinsertquery
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pleasehelpme.

ThanksinAdvance

Reply

90. chrissays:
December18,2013at5:17pm

Itriedthisandamgettinga(runtimeerror)thebelowerroronline
Range("dataSet").Select
notsurewhatiammissing.anyhelpwillbemuchapreciated
canoneofyouhelpmeresolvethis?

Runtimeerror'1004'
method'Range'ofobject'_Worksheet'failed

Cheers
Chris

Reply

91. JeffSlavinsays:
January12,2014at2:41am

Iusedyourcode,butmodifiedtheOpenDBfunctiontoreadfromaseparatedatafileworkbook.Codeworked
greatBUT.....

Afterthecoderuns,iclosetheconnections(bycallingthecnnandrsClose()functions)andthensetboth
variablestonothing.

Afterthat,ifIgotothedatafileandtrytoopenit,igetthe'FileInUse'messageanditsaysicanonlyopen
sReadOnly.ItappearsthatExcelthinksthedatafileisstillinuse,eventhoughI'veclosedtheconnections.

Anythoughtsorhelp?

Reply

92. JeffSlavinsays:
January12,2014at6:38am

canyougiveanexampleofwritingtothedatabase(eg.usingUPDATEsqlcommand)??

Reply

93. Richardsays:
January12,2014at10:37am

Hithere,

WehavecreatedanewHowTopagethatexplainsindetailhowtoimportdatafromExcelspreadsheetsusing
themostrobusttechniqueinworld!

http://leansoftware.net/forum/enus/help/exceldatabasetasks/workedexamples/howtoimportexcel
spreadsheettosqlserverdata.aspx

Richard

Reply

94. AmitPsays:
February7,2014at11:42am

IhavequestionhereiswithtwocolumnsoneisProductandanotherisregionandasfarasdatainboth
columnsisconcernedisbasicallyRegionandProduct.Fore.g.InProductcolumnihavecountrynameslike
Accessories,Desktop,LaptopandMiscandagainstsameProductnamesIhaveregionasEastinRegion
column.

WhatIwant:IncomboboxIwanttopopulateregionnames(whichisalreadydoneandworksfine)andin
2ndcomboboxIwanttopopulateProductnamesonthebasisofregionselection.fore.g.IfIselectregionas

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EastinmyComboboxthenmy2comboboxshouldgetpopulatedwithonlyProduct.i.eDesktop,Laptop,
Misc.

Reply

95. Chrissays:
March4,2014at6:30am

DearVijay,

Iencounteredsomeerrors.Wheniclick"UpdateDropdownList",errormessagepopsupsaying:"[Microsoft]
[ODBCExcelDriver]Toofewparameters.Expected1"andhighlighted(rs.OpenstrSQL,cnn,adOpenKeyset,
adLockOptimistic).Pleasehelpmewiththisproblem.Hereismycode.

strSQL="SelectDistinct[Classification]From[BookDatabase$]Orderby[Classification]"
closeRS
OpenDB
cboSearch.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cboSearch.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"Can'tfinduniqueclassification.",vbCritical+vbOKOnly
ExitSub
EndIf

Reply

96. Deansays:
March13,2014at6:00am

IalsohadthesharingviolationerroronmyWindows764bit,butIhavesolveditbychangingthedatabase
referencefromMSDASQLtoJet:

'NEWWAYtoconnect:
PublicSubopen_db()

close_db

Setcn=NewADODB.Connection
Withcn
.Provider="Microsoft.Jet.OLEDB.4.0"
.ConnectionString="DataSource="&ActiveWorkbook.FullName&"ExtendedProperties=Excel8.0"
.Open
EndWith
EndSub

'BELOWISTHE*OLD*WAY(whichgeneratedthesharingviolation)
DimcnasADODB.Connection
Setcn=NewADODB.Connection
Withcn
.Provider="MSDASQL"
.ConnectionString="Driver={MicrosoftExcelDriver(*.xls)}"&_
"DBQ=C:\MyFolder\MyWorkbook.xlsReadOnly=False"
.Open
EndWith

Reply

97. Raymondsays:
March26,2014at7:12pm

Hello,
IamnewinVB,Icanunderstandyourprogramperfectly.Icouldnotunderstandthisdataset,couldyou
pleaseexplainittome?
Range("dataSet").Select

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Thankyou,
Raymond

Reply
98.VBASerenity|Chandoo.orgLearnMicrosoftExcelOnlinesays:
March31,2014at8:00am

[]BeyondExcel:VBAandDatabaseManipulationblog.ChandooalsohasagreatguestpostbyVijayUsing
ExcelAsYourDatabaseonthissubject.Ignoreallthenaysayersandunbelieversinthecommentswhosay
"Excelshalt[]

Reply

99. renesays:
April8,2014at7:02am

Hi,

iworkwiththisamazingfeaturenowforawhile.buttomakethingsworkevenbetteridobitwisesearches
onmarkedcategories.however,icannotgetthistoworkinexcel..
thewhereparthangs:

"WHERECAST([group_desc$].[category_id1]asUNSIGNEDINTEGER)&10"

Anyideaanyone?orisitjustexcelthatdoesnotlikethis.

Regards,

Rene

Reply

100. renesays:
April8,2014at7:03am

sorry,
missingthethere..

Reply

101. Adamsays:
April8,2014at12:27pm

Hiall,
Lovethedatabase.Wasabletomoodyittosuitmyneeds,buttheworkbookbloatedinto33MBfilesizeand
runsslow,anysuggestions?

Reply

102. nareshsays:
April28,2014at6:04am

PubliccnnAsNewADODB.Connection

Reply

103. Sakthisays:
April28,2014at11:24am

YoucanuseexcelasfrontendapplicationandaswellasDatabase.

Insertingnewrecords,updatingexistingnewrecordsanddataqueryasdonefromanapplicationisverywell
possibleinexcelwithvbaandsqlcombinedcommands.

IhavecreatedverygoodDataentryapplicationsusingexcelasfrontendanddatabase

Regards
Sakthi

Reply

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104. RodAyerssays:
May11,2014at2:34am

Iwonderifsomeonecouldhelpme.

IamusingSQLtoqueryanExceltabletoproduceanothertable.Everythingisfine,excepttherearetwo
columnsthathavedata,butwillalwaysbeemptyintheresultset.Oneofthecolumnsistext,theotherhas
avaluefromaDataValidationlist.Thereareseveralothercolumnswiththesecharacteristicsthatare
returnedjustfineintherecordset.

Anyhelpwouldbegreatlyappreciated.

Thankyou,
Rod

Reply

105. ConradoNatacsays:
May11,2014at5:27pm

Thisisaperfectexample.Iwilllookatthissample.Thanksforagoodwork.ThisiswhatIhavebeenlooking
for.

Reply

ajajsays:
May20,2014at11:07am

IkeepgettingtheerrorODBCdoesnotsupporttherequestedparameteserror2147217887atthe
lineexcel
rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic

Reply

106. ajajsays:
May20,2014at11:05am

IkeepgettingtheerrorODBCdoesnotsupporttherequestedparameteserror2147217887atline

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic

thefullcodeis

PrivateSubcmdReset_Click()
'clearthedata
cmbProducts.Clear
cmbCustomerType.Clear
cmbRegion.Clear
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents
EndSub

PrivateSubcmdShowData_Click()
'populatedata
strSQL="SELECT*FROM[data$]WHERE"
IfcmbProducts.Text""Then
strSQL=strSQL&"[Product]='"&cmbProducts.Text&"'"
EndIf

IfcmbRegion.Text""Then
IfcmbProducts.Text""Then
strSQL=strSQL&"AND[Region]='"&cmbRegion.Text&"'"
Else
strSQL=strSQL&"[Region]='"&cmbRegion.Text&"'"
EndIf
EndIf

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IfcmbCustomerType.Text""Then
IfcmbProducts.Text""OrcmbRegion.Text""Then
strSQL=strSQL&"AND[CustomerType]='"&cmbCustomerType.Text&"'"
Else
strSQL=strSQL&"[CustomerType]='"&cmbCustomerType.Text&"'"
EndIf
EndIf

IfcmbProducts.Text""OrcmbRegion.Text""OrcmbCustomerType.Text""Then
'nowextractdata
closeRS

OpenDB

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents

'Nowputtingthedataonthesheet
ActiveCell.CopyFromRecordsetrs
Else
MsgBox"Iwasnotabletofindanymatchingrecords.",vbExclamation+vbOKOnly
ExitSub
EndIf

'NowgettingthetotalsusingQuery
IfcmbProducts.Text""AndcmbRegion.Text""AndcmbCustomerType.Text""Then
strSQL="SELECTCount([data$].[CallID])AS[CountOfCallID],[data$].[Resolved]"&_
"FROM[Data$]WHERE((([Data$].[Product])='"&cmbProducts.Text&"')And"&_
"(([Data$].[Region])='"&cmbRegion.Text&"')And(([Data$].[CustomerType])='"&
cmbCustomerType.Text&"'))"&_
"GROUPBY[data$].[Resolved]"

closeRS
OpenDB

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
Range("L6").CopyFromRecordsetrs
Else
Range("L6:M7").Clear
MsgBox"Therewassomeissuegettingthetotals.",vbExclamation+vbOKOnly
ExitSub
EndIf
EndIf
EndIf
EndSub

PrivateSubcmdUpdateDropDowns_Click()
strSQL="SelectDistinct[Product]From[data$]Orderby[Product]"
closeRS
OpenDB
cmbProducts.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
IfNotIsNull(rs.Fields(0))ThencmbProducts.AddItemrs.Fields(0)

rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueProducts.",vbCritical+vbOKOnly
ExitSub
EndIf

'
strSQL="SelectDistinct[Region]From[data$]Orderby[Region]"

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closeRS
OpenDB
cmbRegion.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF

IfNotIsNull(rs.Fields(0))ThencmbRegion.AddItemrs.Fields(0)

rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueRegion(s).",vbCritical+vbOKOnly
ExitSub
EndIf
'
strSQL="SelectDistinct[CustomerType]From[data$]Orderby[CustomerType]"
closeRS
OpenDB
cmbCustomerType.Clear

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic
Ifrs.RecordCount>0Then
DoWhileNotrs.EOF
cmbCustomerType.AddItemrs.Fields(0)
rs.MoveNext
Loop
Else
MsgBox"IwasnotabletofindanyuniqueCustomerType(s).",vbCritical+vbOKOnly
ExitSub
EndIf
EndSub

Reply

107. JohnPaulsensays:
June13,2014at6:31am

Hello!IWonderifthereisaposibilitytomakethecomboboxesdependentofeachother.Ifyouchoosefrom
thecomboboxProducts,onlyRegionsrelatedtoProductswouldshowupinthecomboboxRegionsandsoon?

Reply

108. Jamessays:
June17,2014at7:07am

Hi!Ithinki'mwonderingaboutthesamethingasJohn.Isthereawayofmakingthedropdownboxes
dependentofeachother?Forinstance,whenichooseaRegioninthedropDown,onlyProductsrelatedto
thatregionwillshowintheProductsdropDown.Ifanybodyhadanyideasonhowtodothis,pleaseshare.

Bestregards,avbanovice

Reply

109. LisaPereirasays:
June25,2014at2:48pm

Hi,

thisisawesome,ilovethissite..lotsofinformation..mineisaverysimplequestion,itsprobablyanswered,
butIcannotfindadirectresource..
IuseExcelasaDBbycreatingquery'swithADOvbaandpullingfromtheDbase.
iamprettynewtoaccessbutfamiliarwithEXCELvba..
isthereawayicanusethesamequery'sandtransferthedatatoanewdatabaseiwanttocreateinACESS.
howdoigoaboutit?cansomeoneadviseorforwardsomewhereicanreferthis?

Reply

110. Saketsays:

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July17,2014at4:38pm

Ihaveacolumninexcelwithvaluesasnumberaswellasstring.TheSQLqueryissomehownotfetchingall
thedistinctrecords..Canyouhelp?
SelectDistinct[Model]From[QueryData$]WHERE[Model]ISNOTNULLOrderby[Model]

Thanks,

Reply

111. Cruisersays:
October17,2014at9:12pm

ThanksVijay!IalsowanttouseExcelasadatabaseforuserswhodonothaveaseparatedatabaseprogram
availabletothem.Canyoupleasereadthefollowingscenarioandgivemeyourthoughts?Iwanttowritea
COMAddInwhichwillbeinstalledoneachuser'smachineandisusedtoreadfromandwritetothesingle
databaseworkbook(whichresidesontheserver).Theaddinwillcontainauserform.Whentheuserformis
filledout,Iclickthe"Add"buttonwhichinvokesthecodetocopytheuserformdata,activatethedatabase,
addtherecordtothedatabase,updatemyworkbookfromthedatabase(addingmynewrecordandallother
changessinceIlastupdatedmyworkbook),andclosethedatabase.Itshouldonlytakeafewseconds,but
whathappensiftwoormoreuserstrytoaddarecordatthesametime?Sharingisnotanoption.Canmy
addincontainacontingencythattellsit"ifthedatabaseworkbookisbeingaccessedbyanotheruser,stop
theprocessbutkeeptryingtoaccessituntilitbecomesavailable,thenopenitandcontinuetheprocess"?
MaybereplacethemessageboxDatabase.xlsxislockedforeditingbyanotheruserwithUpdating
Database?Inmyscenario,thedatabaseworkbookistheonlyelementontheserver.Itwillonlybeusedfor
datastorageandretrieval,withtheresultsbeingdisplayedandmanipulatedineachuser'spersonalversionof
theworkbook(residingontheirownmachine).Isthisdoable?

Reply

Cruisersays:
November5,2014at9:21pm

IguessI'mtheonlyone.Well,inthefuture,ifanyoneelseistryingtocreateanexcel"database"ona
shareddrive,checkouthttp://www.cpearson.com/excel/WaitForFileClose.htm
Ifsomeoneelseisaccessingyour"database"ontheshareddrive,thiscodekeepscheckinguntilthe
filetoclosed,thenopensit,addsorretrievesdata,savesandclosesit.Ifounditveryhelpful.

Reply

Cruisersays:
November5,2014at9:24pm

"...thiscodekeepscheckinguntilthefileISclosed..."

Reply

112. ConradoNatacsays:
November3,2014at4:46am

HelloVijay,

icantgetthislineofcodetowork.

Ilovethisarticlethatyouwroteandamtestingit.

OptionExplicit
PubliccnnAsNewADODB.Connection
PublicrsAsNewADODB.Recordset
PublicstrSQLAsString

PublicSubOpenDB()
Ifcnn.State=adStateOpenThencnn.Close
cnn.ConnectionString="Driver={MicrosoftExcelDriver(*.xls,*.xlsx,*.xlsm,*.xlsb)}DBQ="&_
ActiveWorkbook.Path&Application.PathSeparator&ActiveWorkbook.Name
cnn.Open
EndSub

PublicSubcloseRS()

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Ifrs.State=adStateOpenThenrs.Close
rs.CursorLocation=adUseClient

EndSub

PrivateSubcmbtest_Click()

xcustno=Sheets("View").Range("O14").Value

closeRS
OpenDB

strSQL="SELECT*FROM([data$]WHERE[data$].[Cust#]).value=xcustno"

closeRS

'thisistheconnrection
OpenDB

rs.OpenstrSQL,cnn,adOpenKeyset,adLockOptimistic

'disposetheconnection
Setcnn=Nothing

Ifrs.RecordCount>0Then
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select
Range(Selection,Selection.End(xlDown)).ClearContents

'Nowputtingthedataonthesheet
ActiveCell.CopyFromRecordsetrs

EndIf

'disposetherecordeset
Setrs=Nothing

EndSub

Reply

113. Rajeshsays:
January6,2015at11:28pm

Iamcopying28000rowswith8columnsusingcopyfromrecordsetoption.Butitistakinglotoftimetocopy
thedataintoexcelmorethan1hour.Iamnotsurewhythisisrunningforthismuchtime.Anyonehave
anyidea

Reply

AndrePoormansays:
January27,2015at3:19am

Vijay,

IamusingExcelasadatabaseasyouexcellentlyshow,butIamalsotryingtousetemporarytables
withintheSQLcode.Igetanerror.OnesuggestionIgotwastoput"SETNOCOUNTON"and"SET
NOCOUNTOFF"intheSQLstatementbutInowgettheerror:

'Runtimeerror'2147217900(80040e14)':
'[Microsoft][ODBCExcelDriver]InvalidSQLstatementexpected'DELETE','INSERT','PROCEDURE',
'WELECT',or'UPDATE'

Anythoughts?

Reply

114. Stephensays:
January28,2015at11:27am

AsimplewayistousethepowerfulinherentfeatureofExcel
AdvancedFilter.Ihaveoutlinedabasicsetofvbacodebelowthatcanbeusedtoqueryanexcellist/
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database.YouhavetosetupacriteriarangeonyourspreadsheetanddefineYourRange(exceldatabase)and
YourCriteria(querycriteria).

SubFilter()
DimListasRange
DimCriteriaasrange
SetList=Range(YourRange)
SetCriteria=Range(YourCriteria)
WithList
.AdvancedFilterAction:=xlFilterInPlace,CriteriaRange:=Criteria,Unique:=False
EndWith
EndSub

Reply

115. Hasansays:
February22,2015at8:03pm

ThanksVijayforsharing,greatstuff.

FewyearsagoIhadtocreateaportfolioselectioninterface,emulatingExcelautofilter.IusedAdvanced
Filterswithsomecode,butitwasnotaselegantasthis(onesheetperdropdown+onecontrolsheet).

Itwouldbenicetohave"communicating"dropdownsplusthe(Selectall)possibility(asinAutoFilter)

Reply

116. srinivassays:
May14,2015at7:04pm

Hi,Ihaveonedoubtinaboveexample.Iftherecordsinwhichthesqlqueryisfetchingishavingspecial
characters,thenwhatwouldbetheoutput.
Forexample,
ihave10recordsinthedatabasesheetlikeabd's,aws'q,xza',qaws,tc....likethat1015records.
So,Myquestionishowtofetchtheserecordsifigivesamevalue(forex:abd's)indropdowncontrol.
Evenifwetryusingregex/wildcardcharactersonerecordwillnotbedisplayed.
Trythisandhelpmeoutguys........
ThanksinAdvance.

Reply

Andrewsays:
September18,2016at7:46pm

Ihadthesameproblem.FirstIusedadataconnectioninExceltoruntheSQLbutfoundcompatibility
issueswithExcel2010.
IamnowbacktouseADO(DB)butchangedtheconnectionstringto:
"Provider=Microsoft.ACE.OLEDB.12.0"&_
"ExtendedProperties='Excel8.0'"&_
"DataSource="&ThisWorkbook.FullName&""
ThisdoesrequireACEtobeavailable.
AlternativelyJETcanbeusedinsteadofACEbutthiscannothandleasmuchdata.

Reply

117. yothinsays:
June5,2015at3:27am

ifIaddpictureineachdata(hyperlinkorcomment),howtoshowthatdatawithpicture??

Reply

118. Mikesays:
July1,2015at7:13am

WhereIworkthegovernmentwillnotallowustouseMSAccessduetosomesecurityreasons.Wehavehad
ouronlyotherdatabasesoftwareavailableforustousewithoutpayingadeveloperremoved...Iwon'tgointo
thereasonasitupsetsme.

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12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Anyway,wehaveoperatorlogsthatarenowfilledoutonaWorddocument,andthentheysaveeach
individualdocument.Wellwith3shiftsadaythisisalotofdocumentsandifyouwanttogobackthrough
themtofindsomething,ortrenddatayouhavealotof$&!+tosortthrough....SO,Ihavemadethe
documentsavethedatainanExcelworkbookusingADODBinVBA.Thenthedataisinaspreadsheetforus
toqueryandtrendtoourheartsdelight.IfiwanttogobacktoseeaparticularlogIcanthenretrievethe
desireddataandpopulatetheWorddocument.

Nothisisnotideal,butisaworkaroundasittakesthisplaceyearstogetaroundtogivingusnewsoftware,
orwehavetopayathirdpartydeveloperaloadofmoney.

TheonlyissueIhaveisinthecommentfields.Therecordsetfieldswon'tallowformorethan255characters.
I'vetriedchangingthedatatypeusingtheALTERTABLEmethod,butnoluck...sofar.

Anyway,IamforthemostpartsuccessfullyusingExcelasadatabase,andonceIsortouthowtodealwith
therichtexttypefieldswithmorethan255charactersitwillbegoodenough.

Reply

119. Alsays:
August11,2015at7:44pm

HiChandoo,

Thanksforyourexcellentpost.Justaquestion:Iamworkingonexactlysamethingwiththeexceptionof
usingtextboxinsteadofdropdownboxes.AdditionallyIwouldliketohaveseparateworksheetforadding
dataintothedb.Intotalitwouldhavethreeworksheetasdata,add,view.

Couldyouhelpmeforusingtextboxes?

Thanksalot,

Reply

120. DeekshaBalujasays:
March18,2016at1:51pm

DearChandoo,

I'mverymuchnaiveatthetechniqueifusingExcelasyourdatabase,Isawthevbacodeafterdownloading
thesamplefile,couldyoupleasepleasetellmewherehavethecommands[data$]andproducthavecome
fromandhowhaveyoudesignedcomboboxesinthiscase.

Thanksalotinadvance

Reply

121. Helmasays:
April19,2016at1:30pm

Hi.I'musingExcelasadatabaseandpopulatetherecordsinamulticolomnlistboxinauserforminWord
vba.Imanagedtodothis.
Icanevensortthedifferentcolumnsinthelistbox.
ButnowIwanttofillthetextboxesintheuserformwiththevaluesoftheselectedlistboxitem.Thefirst
columnhasanIDno.
CananyonetellmehowtodothatoristhisatypicalWordquestion?
ThenI'msorryI'veputthequestionhere.
Thankyou.

Helma

Reply

122. MadhuDNsays:
June20,2016at11:57am

DearAll,

I'mlookingforVBAcodefordataimportfromwebsitetoexcel!!
Requirement:ihavecompanywebsitewhichweneedtodownloaddataeverytime,needcodeforlogin
websitebycredentialsanddownloadadataautomaticallybyusingVBAcode.

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 47/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Thanksforyoursupport!
MadhuDN(HR)

Reply

123. JoseLobosays:
June20,2016at4:15pm

Hi,Madhu,
Iwouldsuggestyoutosearchtheweb.Therearemanywebsitesaboutthat.Takealookat:
http://www.wiseowl.co.uk/blog/s393/scrapingwebsitesvba.htm
Ihaveasimilarproblemtogetatablefromawebsitethatrequirestwodatesandaclick,butIdidnotsolve
theproblemyet.

Reply

124. JoseLobosays:
June20,2016at4:21pm

Hi,Madhu,

Again,youcangetwebdatadirectlyfromexcel(withoutVBACode).

Seethelinkformoreinformation:

http://www.howtogeek.com/howto/24285/useonlinedatainexcel2010spreadsheets/

Reply

125. Martinsays:
July11,2016at3:08pm

VBAbeginnerhereHowwerethedropdownlistsandbuttonscreatedinthisdatabasetemplate?I'mhaving
troublefiguringthemoutastherearenouserformsshownintheVBAeditor?Anyhelpwouldbeappreicated.

Reply

126. PinderSinghsays:
July24,2016at11:53pm

idonotknowNothingaboutVBAbutstillbuildthisuserformretrievedatafromoneworksheettoaddedinto
theotherworksheetithinktheirgottabeabetterwaytodothisifyoucouldhelpidonotknowwhereto
Uoloadmyworkbooksopleaseletmeknow

Reply

127. Rensays:
July26,2016at7:12am

asyouareextractingdatafromthesheetIwantittobefromadatabase.Howisthatpossible?

Reply

128. Normansays:
September25,2016at3:17pm

Sadly,thisnolongerworksonOffice2016(HomeandStudent).Iranyourexamplefilewithoutchanging
anything,andkeepgetting"microsoftexceliswaitingforanotherapplicationtocompleteanoleaction".Do
youhaveasolutiontothis?Wouldreallyappreciateifyoucouldhelp.Thanks.

Reply

Hui...says:
September26,2016at2:35am

@Norman

ItsuredoesworkinExcel2016
DidyouaddthereferencetotheActiveXdataLibrary?

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 48/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
Didyousavethefiletoalocaldrive?
DidyouclickonUpdateDropDowns?(Thisisimportant)

Ifitstilldoesn'tworkcanyoutelluswhatversionofExcelandWindowsyouareusing?

Reply

Normansays:
September26,2016at5:01am

Itdoesn'tforme.I'veuploadedafewscreenshotstoanalbumhere:http://imgur.com/a/eDU6H

AreferencetotheActiveXDataLibraryexists(asshowinthescreenshot).

Thefileissavedtoalocaldirve.

TheerroroccursafterIclickonthe"UpdateDropDowns"Button(includedinthescreenshot
album)

OnethingI'venoticed,isthattheMicrosoftActiveXDataObjects6.0Libraryreferencesa
"msado60.dll"intheexample,whereas,it'sa"msado60.tlb"fileinExcel2016(whichIuse).

Couldthisdifferencebecausingtheerror?

Reply

129. shahbazNawazsays:
October2,2016at9:05am

DearVijay&Garouda,

Dearboththanksalottoproducedthisarticalbutihaveoneproblemineedonlyspecificrangefrom"data"
toshowinviewtabidontwanttoshowall.

Canyoupleasehelpme.

Regards,

ShahbazNawaz

Reply

130. Collinsays:
November22,2016at2:06am

Itriedthisandamgettinga(runtimeerror)thebelowerroronline

Ifrs.RecordCount>0Then
Sheets("View").Visible=True
Sheets("View").Select
Range("dataSet").Select(thisline)
Range(Selection,Selection.End(xlDown)).ClearContents

Notsurewhereitwentwrongandanyhelpwillbemuchappreciated

Itshowsthiserror
Runtimeerror'1004'
method'Range'ofobject'_Worksheet'failed

Cheers

Collin

Reply

Hui...says:
November22,2016at3:33am

@Collin

IsthereaNamedRangecalleddataSetalreadysetupontheworksheet?

http://chandoo.org/wp/2012/04/02/usingexcelasyourdatabase/ 49/50
12/29/2016 UsingExcelAsYourDatabase|Chandoo.orgLearnMicrosoftExcelOnline
I'drecommendaskingthisintheChandoo.orgForums
http://forum.chandoo.org/

Attachasamplefilewithsomedataifyoucan

Reply

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