Function keys in Microsoft Excel

Function Ke Description SHIFT CTRL ALT CTRL+SHIFT

Display Help or
Insert a chart
F1 the Office What's This?
sheet
Assistant
Edit the active
F2 Edit a cell comment Save As command
cell
Create names by
Paste a name into Paste a function into a
F3 Define a name using row and
a formula formula
column labels
Repeat the last Repeat the last Find
F4 Close the window Exit
action (Find Next)
Display the Find Restore the window
F5 Go To
dialog box size
Move to the next Move to the previous Move to the next Move to the previous
F6
pane pane workbook window workbook window
Spelling
F7 Move the window
command
Extend a Display the Macro
F8 Add to the selection Resize the window
selection dialog box
Calculate all
Calculate the active
F9 sheets in all open Minimize the workbook
worksheet
workbooks
Make the menu Display a shortcut Maximize or restore
F10
bar active menu (right click) the workbook window
Insert a new Insert a Microsoft Excel Display Visual
F11 Create a chart
worksheet 4.0 macro sheet Basic Editor
Save As
F12 Save command Open command Print command
command
ALT+SHIFT
Insert a new
worksheet
Save
command
 Enter data by using shortcut keys
To
Complete a cell entry
Cancel a cell entry
Repeat the last action
Start a new line in the same cell
Delete the character to the left of the insertion point, or
delete the selection
Delete the character to the right of the insertion point, or
delete the selection
Delete text to the end of the line
Move one character up, down, left, or right
Move to the beginning of the line
Edit a cell comment
Create names from row and column labels
Fill down
Fill to the right
Fill the selected cell range with the current entry
Complete a cell entry and move down in the selection
Complete a cell entry and move up in the selection
Complete a cell entry and move to the right in the
selection
Complete a cell entry and move to the left in the
selection

Work in cells or the formula bar by using shortcut keys

To
Start a formula
Cancel an entry in the cell or formula bar
Edit the active cell
Edit the active cell and then clear it, or delete the
preceding character in the active cell as you edit the
cell contents
Paste a name into a formula
Define a name
Calculate all sheets in all open workbooks
Calculate the active worksheet
Insert the AutoSum formula
Enter the date
Enter the time
Insert a hyperlink
Complete a cell entry
Copy the value from the cell above the active cell into
the cell or the formula bar
Alternate between displaying cell values and
displaying cell formulas
Copy a formula from the cell above the active cell into
the cell or the formula bar
Enter a formula as an array formula
Display the Formula Palette after you type a valid
function name in a formula
Insert the argument names and parentheses for a
function, after you type a valid function name in a
formula
Display the AutoComplete list
Press
ENTER
ESC
F4 or CTRL+Y
ALT+ENTER

BACKSPACE

DELETE

CTRL+DELETE
Arrow keys
HOME
SHIFT+F2
CTRL+SHIFT+F3
CTRL+D
CTRL+R
CTRL+ENTER
ENTER
SHIFT+ENTER
TAB
SHIFT+TAB

Press
= (EQUAL SIGN)
ESC
F2

BACKSPACE

F3
CTRL+F3
F9
SHIFT+F9
ALT+= (EQUAL SIGN)
CTRL+; (SEMICOLON)
CTRL+SHIFT+: (COLON)
CTRL+K
ENTER
CTRL+SHIFT+"
(QUOTATION MARK)
CTRL+` (SINGLE LEFT
QUOTATION MARK)

CTRL+' (APOSTROPHE)

CTRL+SHIFT+ENTER

CTRL+A

CTRL+SHIFT+A

ALT+DOWN ARROW
 Format data by using shortcut keys
To
Display the Style command (Format menu)
Display the Cells command (Format menu)
Apply the General number format
Apply the Currency format with two decimal places (negative
numbers appear in parentheses)
Apply the Percentage format with no decimal places
Apply the Exponential number format with two decimal places
Apply the Date format with the day, month, and year
Apply the Time format with the hour and minute, and indicate
A.M. or P.M.
Apply the Number format with two decimal places, 1000
separator, and for negative values
Apply the outline border
Remove all borders
Apply or remove bold formatting
Apply or remove italic formatting
Apply or remove an underline
Apply or remove strikethrough formatting
Hide rows
Unhide rows
Hide columns
Unhide columns

Edit data by using shortcut keys

To
Edit the active cell
Cancel an entry in the cell or formula bar
Edit the active cell and then clear it, or delete the preceding
character in the active cell as you edit the cell contents
Paste a name into a formula
Complete a cell entry
Enter a formula
Display as an
the Formula array formula
Palette after you type a valid function
name in a formula
Insert the argument names and parentheses for a function,
after you type a valid function name in a formula
Insert, delete, and copy a selection by using shortcut keys
To
Copy the selection
Paste the selection
Cut the selection
Clear the contents of the selection
Insert blank cells
Delete the selection
Undo the last action

Move within a selection by using shortcut keys

To
Move from top to bottom within the selection (down), or in the
direction that is selected on the Edit tab (Tools menu, Options
command)
Move from bottom to top within the selection (up), or opposite
to the direction that is selected on the Edit tab (Tools menu,
Options command)
Move from left to right within the selection, or move down one
cell if only one column is selected
Move from right to left within the selection, or move up one
cell if only one column is selected
Move clockwise to the next corner of the selection
Move to the right between nonadjacent selections
Move to the left between nonadjacent selections
ys
Press
ALT+' (APOSTROPHE)
CTRL+1
CTRL+SHIFT+~

CTRL+SHIFT+$

CTRL+SHIFT+%
CTRL+SHIFT+^
CTRL+SHIFT+#
CTRL+SHIFT+@

CTRL+SHIFT+!

CTRL+SHIFT+&
CTRL+SHIFT+_
CTRL+B
CTRL+I
CTRL+U
CTRL+5
CTRL+9
CTRL+SHIFT+(
CTRL+0 (ZERO)
CTRL+SHIFT+)

s
Press
F2
ESC

BACKSPACE
F3
ENTER
CTRL+SHIFT+ENTER
CTRL+A

CTRL+SHIFT+A
Press
CTRL+C
CTRL+V
CTRL+X
DELETE
CTRL+SHIFT+PLUS SIGN
CTRL+
CTRL+Z

Press

ENTER

SHIFT+ENTER

TAB

SHIFT+TAB
CTRL+PERIOD
CTRL+ALT+RIGHT ARROW
CTRL+ALT+LEFT ARROW
Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys
To Press
Select the current region around the active cell (the current region is an
area enclosed by blank rows and blank columns) CTRL+SHIFT+* (ASTERISK)
Extend the selection by one cell SHIFT+ arrow key
Extend the selection to the last nonblank cell in the same column or row as tCTRL+SHIFT+ arrow key
Extend the selection to the beginning of the row SHIFT+HOME
Extend the selection to the beginning of the worksheet CTRL+SHIFT+HOME
Extend the selection to the last cell used on the worksheet (lower-right cornCTRL+SHIFT+END
Select the entire column CTRL+SPACEBAR
Select the entire row SHIFT+SPACEBAR
Select the entire worksheet CTRL+A
If multiple cells are selected, select only the active cell SHIFT+BACKSPACE
Extend the selection down one screen SHIFT+PAGE DOWN
Extend the selection up one screen SHIFT+PAGE UP
With an object selected, select all objects on a sheet CTRL+SHIFT+SPACEBAR
Alternate between hiding objects, displaying objects, and displaying placehoCTRL+6
Show or hide the Standard toolbar CTRL+7
In End mode, to Press
Turn End mode on or of END
Extend the selection to the last nonblank cell in the same column or row as tEND, SHIFT+ arrow key
Extend the selection to the last cell used on the worksheet (lower-right cornEND, SHIFT+HOME
Extend the selection to the last cell in the current row; this keystroke is
unavailable if you selected the Transition navigation keys check box on the
Transition tab (Tools menu, Options command) END, SHIFT+ENTER
With SCROLL LOCK on, to Press
Turn SCROLL LOCK on or of SCROLL LOCK
Scroll the screen up or down one row UP ARROW or DOWN ARROW
Scroll the screen left or right one column LEFT ARROW or RIGHT ARROW
Extend the selection to the cell in the upper-left corner of the window SHIFT+HOME
Extend the selection to the cell in the lower-right corner of the window SHIFT+END
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN)
with SCROLL LOCK turned of, your selection moves the distance you scroll.
If you want to keep the same selection as you scroll, turn on SCROLL LOCK
first.

Select cells with special characteristics by using shortcut keys

To Press
Select the current region around the active cell (the current region is an
area enclosed by blank rows and blank columns) CTRL+SHIFT+* (ASTERISK)
Select the current array, which is the array that the active cell belongs to CTRL+/
Select
Select all cells
cells withcontents
whose commentsare diferent from the comparison cell in each CTRL+SHIFT+O (the letter O)
row (for each row, the comparison cell is in the same column as the active
cell)
Select cells whose contents are diferent from the comparison cell in each CTRL+\
column (for each column, the comparison cell is in the same row as the
active cell) CTRL+SHIFT+|
Select only cells that are directly referred to by formulas in the selection CTRL+[
Select all cells that are directly or indirectly referred to by formulas in the sCTRL+SHIFT+{
Select only cells with formulas that refer directly to the active cell CTRL+]
Select all cells with formulas that refer directly or indirectly to the active celCTRL+SHIFT+}
Select only visible cells in the current selection ALT+SEMICOLON

Select chart items by using shortcut keys

To Press
Select the previous group of items DOWN ARROW
Select the next group of items UP ARROW
Select the next item within the group RIGHT ARROW
Select the previous item within the group LEFT ARROW
Move and scroll on a worksheet or workbook by using shortcut keys

To
Move one cell in a given direction
Move to the edge of the current data region
Move between unlocked cells on a protected works
Move to the beginning of the row
Move to the beginning of the worksheet
Move to the last cell on the worksheet, which is
the cell at the intersection of the right-most used
column and the bottom-most used row (in the
lower-right corner); cell opposite the Home cell,
which is typically A1
Move down one screen
Move up one screen
Move one screen to the right
Move one screen to the left
Move to the next sheet in the workbook
Move to the previous sheet in the workbook
Move to the next workbook or window
Move to the previous workbook or window
Move to the next pane
Move to the previous pane
Scroll to display the active cell

With SCROLL LOCK turned on, to

Turn SCROLL LOCK on or of
Move to the cell in the upper-left corner of the win
Move to the cell in the lower-right corner of the wi
Scroll one row up or down
Scroll one column left or right
Tip When you use the scrolling keys (such as
PAGE UP and PAGE DOWN) with SCROLL LOCK
turned of, your selection moves the distance you
scroll. If you want to preserve your selection while
you scroll through the worksheet, turn on SCROLL
LOCK first.
by using shortcut keys

Press
Arrow key
CTRL+ arrow key
TAB
HOME
CTRL+HOME

CTRL+END
PAGE DOWN
PAGE UP
ALT+PAGE DOWN
ALT+PAGE UP
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+F6 or CTRL+TAB
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
F6
SHIFT+F6
CTRL+BACKSPACE

Press
SCROLL LOCK
HOME
END
UP ARROW or DOWN ARROW
LEFT ARROW or RIGHT ARROW
 Work with databases, lists, and PivotTables by using shortcut keys

Work in a data form by using shortcut keys

To
Select a field or a command button
Move to the same field in the next record
Move to the same field in the previous reco
Move to the next field you can edit in the r
Move to the previous field you can edit in t
Move to the first field in the next record
Move to the first field in the previous recor
Move to the same field 10 records forward
Move to the same field 10 records back
Move to the new record
Move to the first record
Move to the beginning or end of a field
Move one character left or right within a fie
Extend a selection to the beginning of a fiel
Extend a selection to the end of a field
Select the character to the left
Select the character to the right

Work with the AutoFilter feature by using shortcut keys

To
Display the AutoFilter list for the current c
Close the AutoFilter list for the current col
Select the next item in the AutoFilter list
Select the previous item in the AutoFilter li
Select the first item (All) in the AutoFilter li
Select the last item in the AutoFilter list
Filter the list by using the selected item in t

Work with the PivotTable Wizard by using shortcut keys

In Step 3 of the PivotTable Wizard, to
Select the next or previous field button in th
Select the field button to the right or left i
Move the selected field into the Page area
Move the selected field into the Row area
Move the selected field into the Column are
Move the selected field into the Data area
Display the PivotTable Field dialog box
Work with page fields in a PivotTable by using shortcut keys
To
Select the previous item in the list
Select the next item in the list
Select the first visible item in the list
Select the last visible item in the list
Display the selected item

Group and ungroup PivotTable items by using shortcut keys

To
Group selected PivotTable items
Ungroup selected PivotTable items
ses, lists, and PivotTables by using shortcut keys

Press
ALT+ key, where key is the underlined letter in the field or command name
DOWN ARROW
UP ARROW
TAB
SHIFT+TAB
ENTER
SHIFT+ENTER
PAGE DOWN
PAGE UP
CTRL+PAGE DOWN
CTRL+PAGE UP
HOME or END
LEFT ARROW or RIGHT ARROW
SHIFT+HOME
SHIFT+END
SHIFT+LEFT ARROW
SHIFT+RIGHT ARROW

ng shortcut keys
Press
Select the cell that contains the column label, and then press ALT+DOWN ARROW
ALT+UP ARROW
DOWN ARROW
UP ARROW
HOME
END
ENTER

ng shortcut keys
Press
UP ARROW or DOWN ARROW
LEFT ARROW or RIGHT ARROW
ALT+P
ALT+R
ALT+C
ALT+D
ALT+L
using shortcut keys
Press
UP ARROW
DOWN ARROW
HOME
END
ENTER

using shortcut keys

Press
ALT+SHIFT+RIGHT ARROW
ALT+SHIFT+LEFT ARROW
 Keys for windows and dialog boxes
In a window, to
Switch to the next program
Switch to the previous program
Show the Windows Start menu
Close the active workbook window
Restore the active workbook window
Switch to the next workbook window
Switch to the previous workbook window
Carry out the Move command (workbook icon menu, menu
Carry out the Size command (workbook icon menu, menu ba
Minimize the workbook window to an icon
Maximize or restore the workbook window
Select a folder in the Open or Save As dialog box (File men
Choose a toolbar button in the Open or Save As dialog box
Update the files visible in the Open or Save As dialog box (

In a dialog box, to
Switch to the next tab in a dialog box
Switch to the previous tab in a dialog box
Move to the next option or option group
Move to the previous option or option group
Move between options in the active drop-down list box or
between some
Perform the options
action in a group
assigned to theofactive
options
button (the
button with the dotted outline), or select or clear the
active check box

Move to an option in a drop-down list box

Select an option, or select or clear a check box

Open the selected drop-down list box
Close thethe
Perform selected
action drop-down
assigned tolist
thebox
default command
button in the dialog box (the button with the bold
outline often the OK button)
Cancel the command and close the dialog box

In a text box, to
Move to the beginning of the entry
Move to the end of the entry
Move one character to the left or right
Move one word to the left or right
Select from the insertion point to the beginning of the entr
Select from the insertion point to the end of the entry
Select or unselect one character to the left
Select or unselect one character to the right
Select or unselect one word to the left
Select or unselect one word to the right
dows and dialog boxes
Press
ALT+TAB
ALT+SHIFT+TAB
CTRL+ESC
CTRL+W
CTRL+F5
CTRL+F6
CTRL+SHIFT+F6
CTRL+F7
CTRL+F8
CTRL+F9
CTRL+F10
ALT+0 to select the folder list; arrow keys to select a folder
ALT+ number (1 is the leftmost button, 2 is the next, and so on)
F5

Press
CTRL+TAB or CTRL+PAGE DOWN
CTRL+SHIFT+TAB or CTRL+PAGE UP
TAB
SHIFT+TAB

Arrow keys

SPACEBAR
Letter key for the first letter in the option name
you want (when a drop-down list box is selected)
ALT+ letter, where letter is the key for the
underlined letter in the option name
ALT+DOWN ARROW
ESC

ENTER
ESC

Press
HOME
END
LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
SHIFT+HOME
SHIFT+END
SHIFT+LEFT ARROW
SHIFT+RIGHT ARROW
CTRL+SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW
 Print and preview a document by using shortcut keys
To Press
Display the Print command (File menu) CTRL+P

Work in print preview

To Press
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
Move to the first page when zoomed out CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed out CTRL+DOWN ARROW or CTRL+RIGHT ARROW

Outline data by using shortcut keys

To Press
Ungroup rows or columns ALT+SHIFT+LEFT ARROW
Group rows or columns ALT+SHIFT+RIGHT ARROW
Display or hide outline symbols CTRL+8
Hide selected rows CTRL+9
Unhide selected rows CTRL+SHIFT+(
Hide selected columns CTRL+0 (ZERO)
Unhide selected columns CTRL+SHIFT+)

Keys for menus

To Press
Show a shortcut menu SHIFT+F10
Make the menu bar active F10 or ALT
Show the program icon menu (on the program title bar) ALT+SPACEBAR
DOWN ARROW or UP ARROW (with the
Select
Select the menu to the left or right, or, with a submenu menu or submenu displayed)
the next or previous command on the menu or su
visible, switch between the main menu and the
submenu LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submen HOME or END
Close the visible menu and submenu at the same time ALT
Close the visible menu, or, with a submenu visible, close
the submenu only ESC
Tip You can select any menu command on the menu
bar or on a visible toolbar with the keyboard. Press ALT
to select the menu bar. (To then select a toolbar, press
CTRL+TAB; repeat until the toolbar you want is
selected.) Press the letter that is underlined in the
menu name that contains the command you want. In
the menu that appears, press the letter underlined in
the command name that you want.

Keys for toolbars

On a toolbar, to Press
Make the menu bar active F10 or ALT
Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button or menu on the toolbaTAB or SHIFT+TAB (when a toolbar is active)
Open the selected menu ENTER
Perform the action assigned to the selected button ENTER
Enter text in the selected text box ENTER
Arrow keys to move through options in
the list or menu; ENTER to select the
Select an option from a drop-down list box or from a option you want (when a drop-down
drop-down menu on a button list box is selected)

Keys for using the Office Assistant

To Press
Make the Office Assistant the active balloon ALT+F6; repeat until the balloon is active
ALT+topic number (where 1 is the first
Select a Help topic from the topics displayed by the Offictopic, 2 is the second, and so on)
See more help topics ALT+DOWN ARROW
See previous help topics ALT+UP ARROW
Close an Office Assistant message ESC
Get Help from the Office Assistant F1
Display the next tip ALT+N
Display the previous tip ALT+B
Close tips ESC
TAB to select the Office Assistant
button; SPACEBAR to show or hide the
Show or hide the Office Assistant in a wizard Assistant
FT ARROW
+RIGHT ARROW
olbar is active)

on is active