Medici

Wolters Kluwer Financial Services
Medici
Version 2008.2
Medici Commercial Lending

Documentation System
User Guide
Copyright
2008 Wolters Kluwer Financial Services, Inc.
The Medici Group, Waltham, Massachusetts
Printed in the United States of America. All rights reserved. Published in 2008.
This document was written for the Medici Commercial Lending Documentation System.
The reproduction of this material is strictly prohibited. Information in this publication is subject to change without
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described in this publication is furnished under a license agreement and may be used or copied only in accordance with
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covered and should not be used as a substitute for professional advice in specific situations. Examples given in this
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Medici is a registered trademark of PCi, Inc.
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Publication Information
Medici Commercial Lending Documentation System
User Guide 3.9
Document Version: 2008.4
Document formatted for one-sided printing
Application Version: 2008.2
Medici User Manual ii

Product Description
Table of Contents
Introduction .....................................................................................................1
Product Description.......................................................................................... 1
Training ........................................................................................................ 1
Installation .................................................................................................... 2
Microsoft Office Applications ............................................................................ 2
Administrator vs. Security Manager....................................................................... 2
Policy Hierarchy .............................................................................................. 3
Obligor vs. Guarantor ....................................................................................... 4
Quick Setup and Basic Workflow .......................................................................... 5
Quick Setup Steps......................................................................................... 6
Launch Medici ...................................................................................................9
Log On.......................................................................................................... 9
Navigate the Main Screen................................................................................... 11
Navigate the Menu Bar ...................................................................................... 12
File Menu .................................................................................................... 12
Tools Menu .................................................................................................. 13
File Utilities.............................................................................................. 13
Options ................................................................................................... 15
Relationships .................................................................................................. 18
Add Entities ................................................................................................. 19
Add Individuals .......................................................................................... 20
Add Businesses .......................................................................................... 20
Delete Assigned Entities ............................................................................... 25
Sort the Entities List ................................................................................... 26
Transactions Tab ........................................................................................... 27
Affiliations Tab ............................................................................................. 28
Account Tab................................................................................................. 29
Notes Tab.................................................................................................... 30
Create Documents............................................................................................ 32
Document Creation Process .............................................................................. 32
Create Documents ......................................................................................... 33
Assign Obligors and Guarantors.......................................................................... 35
Navigate the Document Wizard.......................................................................... 35
Navigate Data Fill-in....................................................................................... 38
Generate Documents ...................................................................................... 41
Automatic Version Control ............................................................................ 44
Transactions ................................................................................................... 45
Medici User Manual iii

Product Description
Transactions Module vs. Transactions Tab ............................................................ 45

Search For and Sort Transactions ....................................................................... 46
Open Documents ........................................................................................... 46
Print Documents............................................................................................ 47
E-mail Documents.......................................................................................... 47
Relaunch the Doc Wizard or Data Fill-in ............................................................... 49
Transaction Support .................................................................................... 51
Document Security......................................................................................... 51
Delete Documents ......................................................................................... 53
Restore Documents ........................................................................................ 54
Use the Status and History Tabs......................................................................... 55
Reports.......................................................................................................... 56
Calculations .................................................................................................... 57
Calculator View ............................................................................................ 57
Menu Bar ................................................................................................. 57
Function Interface ...................................................................................... 58
Tape ....................................................................................................... 62
Manual Function Keys .................................................................................. 62
Mathematical Operation Modes ...................................................................... 65
Calendar View .............................................................................................. 67
Tiered Entities ................................................................................................ 69
Advanced Relationships Setup ........................................................................... 69
Create a Transaction with Tiered Entities............................................................. 75
Medici Administration ....................................................................................... 78
User Administration ....................................................................................... 78
Administrator ............................................................................................ 78
Security Manager........................................................................................ 79
Division of Role Responsibilities...................................................................... 79
Create a Security Manager ............................................................................ 79
Add a New Group ....................................................................................... 80
Enter a New User ....................................................................................... 81
Change User Properties ................................................................................ 84
Set the Security Policy ................................................................................. 86
Bank Policy .................................................................................................. 87
Product Administration ................................................................................ 88
Policy Questions......................................................................................... 94
Data Entry ................................................................................................ 98
Bank Personnel ......................................................................................... 103
Document Formatting ................................................................................. 104
Bank Text Inserts ...................................................................................... 104
Medici User Manual iv

Product Description
Custom Variables ...................................................................................... 105

Wizard Manager ........................................................................................ 109
Appendix 1: Additional Note N Options ............................................................... 111
Collateral Reference .................................................................................. 111
Amendment and Restatement ....................................................................... 112
Non-Standard Payments .............................................................................. 112
Call Option .............................................................................................. 112
Rate Lock Option....................................................................................... 113
Fees ...................................................................................................... 114
Auto Deduct Options .................................................................................. 115
Teaser Rate ............................................................................................. 116
Seasonal Payments .................................................................................... 117
Payment Recalculation Only with Negative Amortization ...................................... 118
Payoff Authorization Letter.......................................................................... 118
Ceiling and Floor ....................................................................................... 119
Sub-Note for Master Line of Credit Note .......................................................... 119
Grid Note ................................................................................................ 120
New York Gap Note and Consolidation............................................................. 120
Asset Purchase with Proceeds ....................................................................... 120
SBA Express Loan....................................................................................... 121
Add User Defined Loan Agreement Reps and Covenants to Note.............................. 121
User-Defined Additional Provisions ................................................................. 123
Appendix 2: Policy Questions and Options ........................................................... 124
State Specific .............................................................................................. 124
Selections affecting multiple or ancillary documents language / format / output ......... 125
Promissory Notes .......................................................................................... 130
Definitions / Nomenclature ............................................................................. 133
Calculations / Rates ...................................................................................... 134
Commitment Proposal Letter / Term Sheet / Closings / Ancillary Documents ................ 135
Loan Agreement ........................................................................................... 136
Personal Property Collateral ............................................................................ 138
Borrowing Base ............................................................................................ 139
Real Estate Collateral .................................................................................... 140
Guarantys................................................................................................... 141
SBA Loans................................................................................................... 142
Congratulations! ............................................................................................ 143
Support Info ................................................................................................ 143
Medici User Manual v

Introduction
Introduction
This user guide was designed to cover the main features of the Medici Commercial Lending
Documentation System. You will also find procedures to add customer information, add users
and set their access permissions, and create all types of loan documents.
There is also an introduction to some of the advanced features of Medici, which allow you to
customize your documents.
Note: The applications brand name is now Medici. Any references to the former name
of Documenter in the application appear out of necessity.
*If you want to create a loan transaction, skip to the Add Entities section to view
instructions on how to enter customer information before you create documents.
However, be aware that an overall understanding of Medici is essential in order to
utilize the software properly.
Product Description
Medici organizes and assembles standardized, legal document packages to close commercial
loans. Maintained by lawyers for all 51 U.S. jurisdictions, Medici handles small business to
middle-market lending, as well as specialty lending areas.
Medici allows non-lawyers to produce complex business loan transactions efficiently, thereby
vastly reducing error and risk. You can create loan documents for a wide variety of commercial
loan transactions. Documents are created in Microsoft Word and can be printed at any location
on your network or sent via e-mail.
Training
You should complete Medici training as a prerequisite to the successful implementation of this
software.
Training workshops focus on updating and furthering the skills needed to use Medici and its
modules effectively to produce and customize your commercial loan documentation. Training
goals are to teach you the skills you need to use Medici productively and efficiently, as well as
to provide training in a patient, fun, and comfortable learning environment.
Medicis more advanced features, such as tiered entities, location-based policy inheritance,
administrative control over transaction processes, customization options, and more are briefly
discussed in this user guide, but are more fully addressed in advanced training workshops.
Medici User Manual 1

Introduction
Installation
This manual assumes that you have installed Medici successfully and you are ready to follow
setup procedures as a Medici administrator, or you are a user ready to begin using Medici.
Refer to the separate Installation Guide for complete information regarding configurations,
setup options and installation procedures.
Note: Visit http://support.WoltersKluwerFS.com to download any Medici

documentation.
Microsoft Office Applications

The Medici Commercial Lending Documentation System conforms to the common standards that
apply to typical Microsoft Windows applications. If you know how to use a Windows PC, you
should have no difficulty with Medici. Additionally, it operates seamlessly with Microsoft Office
applications, such as Word, Excel and Outlook.
Administrator vs. Security Manager

Medici includes a default Administrator user who has full access to all areas of the software.
You also have the ability to assign a Security Manager, whose sole function is to create users
and grant permissions in the User Admin module.
Although you can assign both roles to a single user, there is a setting that separates the Security
Manager and Administrator that must be enabled by the Medici implementation team prior to
installation. If you enable this setting in your environment, the Administrator does not have
access to the User Admin module, but does have access to all other areas of the software,
including Bank Policy. See Medici Administration for details.

Introduction
Policy Hierarchy
Your institution may choose to have a Hierarchy-based implementation. Medicis Policy
Hierarchy functionality forms a branching tree structure designed to allow for the
administration of multiple and unique settings according to your institutions business line,
geographic locations such as state, city, or branch, or some other way of grouping loans. This
tree structure creates hierarchical levels with parent to child inheritance of settings.
You can use the Hierarchy to enforce different lending policies for different groups of loans. A
bank may have differing policies depending on the region from which the loan originates. For
example, loans made in the New York region may differ in certain systematic ways from loans
made in the Midwest region.
Banks may further differentiate policies within a region based on the department from which
the loan originates. Middle Market loans, for example, may have different settings than loans
originating within the Small Business Department, which provides a high degree of flexibility
over how a bank organizes and enforces lending policies.
You can have as many levels as needed. In addition, you can change the labels for each level
directly in the SQL Server database. A child location on the tree inherits all of its parent
settings until you change the setting at the child level.
Any Product you add takes its settings from the location on the tree where you create the
Product. See the Product Administration section.
When you create a transaction, select the location in the Hierarchy from a drop-down menu,
where only the settings applicable to that location in the Hierarchy apply to the transaction(s)
you create.

Introduction
Obligor vs. Guarantor

Medici uses the labels guarantor and obligor for parties in a loan transaction. These labels define
the available options during a transaction, so it is important to know how to identify Guarantors
and Obligors, and what each can do in Medici.
Obligor Usually the borrower in a transaction, obligors can almost do what guarantors
do. For example, obligors can, but are not required to, sign Notes, provide
Security Agreements and Commercial Mortgages, but cannot actually sign
Subordination Agreements or Standby Agreements, unless identified as a
creditor.
Guarantor Guarantors only provide the following:
1. Guaranties
2. Residential Mortgages (for commercial purposes and owner-occupied)
3. Pledge Agreements
4. Subordination or Standby Agreements
The guarantor role is more limited. If you want to have individuals or businesses give a
guaranty for a transaction, in addition to providing collateral or documentation not available in
this limited role (such as providing a commercial mortgage) then add them to the transaction
as obligors.
An obligor is not always a borrower in Medici. For example, a person who provides a mortgage
on commercial property must have an obligor label, because guarantors cannot provide a
Commercial Mortgage.
Note: An obligor is not required to sign Promissory Notes for the transaction.
Medici allows up to 20 obligors and 20 guarantors per transaction.

Introduction
Quick Setup and Basic Workflow

The following workflow diagram provides a visual overview of the basic administrative setup
and pre-transaction steps to complete prior to successful document creation in Medici.

Introduction
Quick Setup Steps

Following is an overview of the steps necessary to begin production. After logging into the
system as the default Admin user (or the Security Manager):
1. Access the User Admin module. Set up user groups, establish the group rights and
permissions, then create other users (and assign them to groups). Click View by Groups
> New Group, name the group, and set the group permissions. See the User
Administration section for details.
2. Click Security Policy in order to configure your environments password and login
settings. The Security Policy Settings dialog appears:

Introduction
3. Admin only (Security Manager does not have access to Bank Policy): In the Bank Policy
module, click Bank Personnel to enter loan officers and processors.
Enter the officers and processor information and click Add.

Introduction
4. After these steps, users can log in and access the Relationships module, where
customer information (both individuals and business entities) must be entered prior to
creating transactions and generating documentation.
5. Click Create Documents to start a new transaction.

Logging On
Launch Medici
Medici is similar to most Windows applications in that, as part of the installation, an icon
automatically displays on your Desktop.
1. Double-click the Medici desktop icon to launch the application, or click Start, click All
Programs, select Medici, and then select Medici Client.
2. When the program first opens, it checks network pathways and launches Microsoft
Office applications in the background, which takes a few seconds. The logon dialog appears
after the following splash screen:
Log On
1. To log on, enter your User Name and click OK. No password is necessary the first time
you log on to the system.

Logging On
Note: See your Medici Administrator or Security Manager for password and login
conventions, such as minimum or maximum length, if it must contain upper or lower
case or a number, what the number of incorrect login attempts allowed is, and so on.
2. The first time you log on, you receive a message to change your password.
3. The new password dialog appears so you can enter and confirm your new password.
Note: If you forget your password, the Medici Admin or Security Manager can reset it,
but by design has no access to it. Once the Admin or Security Manager resets it, you
need to create a new password, which is a process similar to the first time you
logged on to the application.

Navigation: Accessing Utilities
Navigate the Main Screen
All components and features of Medici are accessible from the Main Screen, which gives one-
click access to each of the main modules. The Menu bar provides access to administrative
features and Transaction Utilities.
Note: Prior to creating a transaction, your first task in Medici is to enter customer
information into the Relationships module. Begin with individual entities, and then
enter your business entities.
When you start a transaction in the Create Documents module, you select these
customers from the list of existing customer entries stored in Medici.

Accessing the Main Modules
Navigate the Menu Bar
The Menu bar contains the File, Tools and Help menus. You can log out, change your password,
access User Administration, exit the system, open application Utilities, and view this user guide
from the Menu bar.
File Menu
The File Menu includes the following commands:
Log User ___ Out - Prompts you to select a new user to log on to the application.
Change my Password Allows users to change their existing password. The new
password you create must meet the Password Security Policy of your institution.
User Administration Opens the User Administration module for the Medici
Administrator or Security Manager to creates users and grant user rights to specific
features. This runs the same command as when you click the User Admin icon.
Exit Logs the current user out of the application and closes Medici.

Tools Menu
This menu has the following administrative options:
File Utilities
Options
Note: Administrative users automatically have access rights to these features. The
Admin can also grant other users specific rights to access these features, if needed.
File Utilities
This menu has two features whose access rights the Admin grants or denies in the User Admin
module:
Transaction Lock Manager
Transaction Delete Manager
Note: Medici Administrators automatically have access to these utilities, but Security
Managers do not.
Transaction Lock Manager
The Transaction Lock Manager gives you the ability to lock and unlock transactions within the
system. A user cannot access a locked transaction until it has been unlocked by an
administrator.
Note: Medici locks transactions automatically while a user is running the Doc Wizard
for that transaction. It automatically unlocks when the user completes the Doc
Wizard.
1. To access the Transaction Lock Manager from the Tools menu, select File Utilities and
then select Transaction Lock Manager.

2. The default view is Locked Only, but you can select the option to display Both Locked
and Unlocked transactions. To lock a transaction within the Transaction Lock Manager,
select the Locked Status check box for a particular transaction and click Save. To unlock a
transaction, clear the check box and click Save.
Transaction Delete Manager
The Transaction Delete Manager allows the Administrator to erase unwanted transactions and
all related files from the system.
1. To access the Transaction Delete Manager from the Tools menu, select File Utilities
and then select Transaction Delete Manager.

Important: Administrators must be careful when they use the Transaction Delete
Manager. Once an Admin deletes a transaction, all details about that transaction, and
any existing documents and other files, delete permanently from the system. To
ensure caution in this process, deleting transactions requires multiple clicks.
2. To delete all transaction files and documents, highlight the desired transaction and
click the For Deletion button. This moves the selected transaction to the list of
Transactions to be Deleted. When you have moved all the transactions that you want to
delete, click Delete Selection.
Note: To select multiple transactions at one time, press and hold the CTRL key.
Options
The Encrypt Documents on Creation command under Options automatically secures all
documents when you create them, so that you can only open them when you are logged on to
Medici.
1. To enable the Encrypt Documents on Creation command from the Tools menu, select
Options, then select Encrypt Documents on Creation.

2. When enabled, a check mark appears next to the command.
Note: If non-Medici users attempt to open a Medici-secured document directly on the

network, the document does not open, but instead prompts for the document
password, which only the Medici application knows. Further details on this feature
appear in the Document Security section.

Access the Main Modules

To access the Medici modules, click the corresponding icon on the Main Screen one time.
Note: Click the icons below to access the corresponding sections in this guide.
Use the Create Documents module to launch the Document Wizard and Data
Fill-in processes. After you enter Individual and business entities, this is
where you start a new transaction.
The first Medici module you need to access is Relationships. In this module
you enter information about business and individual entities. You can also
access any transactions and documents associated with specific businesses
and individuals.
The Transactions module allows you to view existing transactions, both

pending and completed, and their associated loan documents. The Doc
Wizard and Data Fill-in features are also accessible for specific loans.
Use the Calculations module to access various financial calculators and

manually calculate loan payments, if necessary. The system automatically
creates amortization schedules in Excel spreadsheet format. Or you can use
the calculator to manually create these and other payments.
The Bank Policy module gives your banks Administrator the ability to
customize Medicis options and output. You have the ability to control your
Policy settings at any level of your institutions hierarchy, enter default data,
and more.
The Reports module allows you to generate reports in HTML or Excel format
according to loan status, closing date, loan processor, and so on.
The User Admin module is where your Medici Administrator, or Security

Manager sets up users and grants specific permissions. This is also where the
Admin or Security Manager establishes password and login conventions.
The Import/Export icon opens the Import/Export module, which is an add-on

service that is not available unless it is specifically licensed. Ask Medici for
details.

Relationships Module
Relationships
You must first enter all individuals and business entities associated with a given transaction in
the application before they can be included in a transaction. The Relationships module (RM) is
the interface where you enter and maintain customer information for both individuals and
business entities.
The Relationships module contains tabs with details about transactions, notes about the entity
or transactions, bank account information, as well as automatic cross-references to other
entities and transactions. Further details regarding specific tabs appear in later sections.
1. To display both business and individuals, click ALL. To display a specific entity, you
may enter all or a portion of the entity name in the Entity Name field and click Find Now.
You can also click on a hyperlink (123 or a letter) to view entities numerically or
alphabetically.
Note: To search for Individuals in Medici, the Find function searches by last name
and not first name.

2. By default, the View Individuals and View Business options display with a check mark
on the View menu. These views allow you to see and access either individual and/or
business entities in the RM. This is a dual control separate from the businesses and
individuals drop-down menu, but it functions the same way.
Add Entities
1. To add an entity, first click the Relationships icon on the Main Screen. Locate New at
the bottom of the RM screen.
2. Click New at the bottom of the Relationships module. The system then prompts you to
create a business or individual entity type:

Add Individuals
You must enter information in the following fields for each individual entity:
Individuals Full Name
Individuals Address
Individuals Social Security Number
Once you enter the Individuals information, click Save. Medici saves the entity and it now
appears in the Entities list.
Note: The system can generate a random SSN beginning with a placeholder of XXX if
this information is unavailable for a customer record at the time of entry. The
remaining fields are optional, but if you have the information, it is better to insert it at
the time of entry.
Add Businesses
Business entities are any non-individual entities, including but not limited to:
Corporations
LLCs
LLPs
Trusts

When you create a business entity, the following fields require information before the system
allows you to save the business:
Business Name
Entity Type
Tax ID Number
Address State
State of Formation
Required Info (This includes all fields within the Properties window.)
Officers (This is not required for saving a business entity, but necessary to specify who
the authorized signatories are before creating a transaction that involves any business
entity.)
The red arrows pictured below, which indicate required fields, do not appear in the user
interface.
Note: The system can generate a random Tax ID number beginning with a
placeholder of XX if this information is unavailable for a customer record at the time
of entry. Some remaining fields are optional, but if you have the information, it is
better to insert it at the time of entry.
Business Entity Properties
Once you identify the type of business entity, you then need to enter its properties under the
Required Info button.
The information requested in the Properties window under Required Info varies depending on
the entity type, but the common property for all types of businesses is the Number of
Required Signatories, or signers for a loan.

When you click Required Info for the following Entity Types, these windows appear:
For a Corporation:
For a Trust:
Some fields may require additional properties. For Trusts, the software shows different
fields based on the State of Formation. For example, in Massachusetts the Declaration of
Trust can be Recorded, Registered or Both.
Select Recorded in the Trust Properties window and the following dialog appears:
Select Registered in the Trust Properties window and the following dialog
appears:
Select Both in the Trust Properties window and the following dialog appears:

Providing answers for all fields in the Business Entity Type Properties window is necessary to
save the entity. Once you enter all the information, click Save. Medici saves the entity and it
now appears in the entities list.
Assign Authorized Signatories
Business entities can have other individuals or businesses assigned to them in specific roles.
Depending on the type of business, these roles can be anything from Secretary to Partner,
Trustee or Manager.
The main purpose here is to assign authorized loan signatories, or signers, when you create
transactions. See also the Tiered Entities section later in this guide.
1. After you enter all required data for a Corporation and click Save, click the Officers
button on the General tab.
Note: These steps use a Corporation business entity type. The name of the button to
click to assign signatories varies for different business entities. For example, if the
business entity type is a Trust, the button now displays as Trustees/Beneficiaries.

2. The Assign Officers/Signatories screen displays. In this example, there are two
authorized signers for this entity, as well as the Secretary (or Clerk) for the authority
documents. To assign another authorized signer, and individual or business, select one of
the signatories and click Assign Name.
3. The Assign role for: Signatory window displays for the selected signatory. It resembles
the Relationships module search and has the same functionality. In this window you can
select a business or individual entity as an authorized signer of a loan for this business and
enter the Title, as long as you have already entered and saved the entity in Medici, and
click OK.
Note: For a Corporation, you must select a Clerk or Secretary to complete the
resolution, or authority documents, properly.

4. For the Clerk and Secretary roles, you must select the role in the Title drop-down
field. For other signatory roles, you highlight the entity and enter the information manually
in the Title field and click OK. This information appears in the corresponding signature
blocks throughout the documentation.
Delete Assigned Entities

1. To delete an assigned Entity, click the Officers button to access the Assign
Officers/Signatories screen again.
2. Highlight the Signatory to delete from the list and click Delete Name. This action
unassigns that individual or business from their role within this business entity.

Sort the Entities List

1. Click the Relationships icon on the Main Screen to access the Entities list, which
displays all individual and business entities present in Medici.
2. View the numeric and alphabetical sort bar at the top of the Relationships screen.
Click a hyperlink (123, or a letter) to sort the Entities list.
3. You can also refine a search in the Search For drop-down menu. You can select to
display records by:
Businesses and Individuals
Businesses Only
Individuals Only
4. To search for a business name or an individuals last name, enter the first few letters
in the Entity Name field. Click Find Now and the search results display in the Entities list
sorted by your criteria.
5. To further sort the search results on the Entities list, click on a column header, such as
Entity Name, SSN/TAXID or Entity Type. Click a column header twice to switch between
ascending and descending order.

6. Click on an individual or business to select it. The entitys information displays on the
tabs in the right pane.
Transactions Tab
Use the Transactions tab of the Relationships module to view and manage loan transactions
and documents specifically related to a selected individual or business entity. You can also
reopen the Document Wizard related to a transaction from the Documents tab, or view a
transactions progress on the Status and History tabs.
The Transactions tab has features and functionality similar to the Transactions module. One
exception, however, is that you cannot restore deleted transaction documents through the
Transactions Tab. This functionality exists only in the Transactions module.

To access the Transactions tab, select an individual or business entity in the Relationships
module, and click the Transactions tab.
Affiliations Tab
Use the Affiliations tab to view links and cross-references between entities. Medici
automatically creates affiliations when individuals or business entities in the application
engage in a transaction together, whether as a signatory, obligor or guarantor.
You can also add entity affiliations manually. This is one way for institutions to recreate an
affiliation history for the entities they enter in the Relationships module.

1. To manually add an affiliation, click the New Affiliation button on the Affiliations tab.
Search for and select an individual or business entity, and click OK.
2. To delete an affiliation, whether you or the system created it, select the affiliation in
the list on the Affiliations tab and click Delete Affiliation.
Account Tab
Use the Account tab to manually track accounts that Individuals or Business entities have with
your lending institution. The Account tab displays an account summary that includes the
Account No, Account Type and Bank Branch. The three available account types are:
Checking
Credit
Savings

1. To add an account, click the New Account button on the Account tab. This activates
the fields on the tab for entry. Click Save Account to move the account to the list view.
2. To delete an existing account, select the account you want to delete from the Account
tab list view and click Delete Account.
Notes Tab
Use the Notes tab to manually enter free-hand comments about a selected entity or a
transaction. You can only access and view any notes you add in Medici through the Notes tab.
Also, Medici did not tie these notes into any reporting, documentation or print functionality, so
they are for your reference only, and have no relation to Promissory Notes.

1. To add a note, click New Note. This activates the fields on the Notes tab. The current
date automatically appears in the date field. Enter a subject for the note, then type the
body of the note in the space provided and click Save Note. The note appears in the list.
Note: If the note text exceeds the visible space, a slide bar activates in the Notes
window.
2. To delete a note, select it in the Note list and click Delete Note.

Create Documents Module
Create Documents
The Create Documents module contains the main functionality of Medici. Use this module to
initiate a loan transaction and define its overall structure and terms.
Document Creation Process

Document creation is a three-part process:
Document Wizard Design the transaction type, such as commercial or construction,
and establish the parameters of the loan transaction. The question-based format of the
Wizard builds a transaction dynamically based on your answers, which also influence
subsequent questions.
Data Fill-in Enter and validate variable values, such as rates, dates, custom
provisions, number of days to provide tax returns, encumbrances on property presented
as collateral, and so on. You are presented with multiple groupings of variables that
may or may not have pre-populated data, as each institution has its own definitions for
default data. Your settings and the type of loan all impact the number of variables
necessary to complete a transaction.
Generate Documents The final step is to generate the loan documents.

Create Documents
1. Click Create Documents on the main screen to launch the Document Wizard.
2. Enter a Transaction ID, which is the transaction identifier. The first Wizard screen,
below, is where you name the transaction. The Transaction Date field automatically
populates as soon as you click off the Transaction ID field or click Next. Once you name a
transaction, you cannot edit or change the ID.
Note: The Transaction ID field is a free-form field that accepts up to 30 regular

characters and spaces. Many special characters, such as the apostrophe or question
mark, will cause the system to reject the ID and generate an error message. Medici
suggests that your institution devises a naming convention for your transactions.
3. Right-click the magnifying glass icon next to the Transaction ID field to view the 10
most recently accessed transactions in the Create Documents module.
Note: To advance through the entry screens of the Document Wizard, either click
Next or right-click within the white area that has a thin black border.

4. Click the Location hierarchy drop-down menu, if this is configured for your location,
and then select the Loan Officer and Loan Processor involved in this transaction. These
are mandatory fields.
Note: Your institution may have different address Locations, which can be
configured in Default Data Entry (under Bank Policy). You can find more details on
this feature in the Administrative section of this guide.

Assign Obligors and Guarantors

You can assign up to 20 obligors and 20 guarantors to a single transaction. Transactions must
contain at least one obligor.
To add an obligor or guarantor, select a name on the list, and then click Add as Obligor or Add
as Guarantor. You can also select the entity, then right-click to add it as an obligor or
guarantor. Click Next to proceed.
Note: This is the only Wizard screen where you cannot right-click to advance to the
next screen. You must click Next.
Navigate the Document Wizard

When you use the Document Wizard, you move through a series of questions requiring you to
make a selection. Medici automatically keeps track of the transactions progress by using
folders containing the Wizard questions and your selections in the tree located in the Progress
pane referred to as the Wizard Progress Tree.

1. To advance to the next question, click Next or right-click in the white area inside the
frame. The Next button steps ahead to the next question, whether it requires input or not.
For example, you move from Question C to Question D.
2. To go back one question in the Wizard, click Previous. For example, move from
Question D to Question C.
3. To return to a particular question, click on a folder in the Wizard Progress Tree. You
can expand any section by clicking the plus sign [+] next to the folder. When you click on a
question in the Progress Tree, the Wizard moves back to that point and removes the
question folders after this selection from the Progress pane. The data itself is not lost, but
the Progress tree resets from this point forward.

Important: You do not need to click Save after each screen. However, if you go back
to an earlier point in the Progress tree and click Save, subsequent data will be
erased and the Wizard saves only the selections made up to that point.
4. To return to the point where you decided to step back to an earlier question in the
transaction, click AutoNext. This jumps ahead to the next question that requires input. For
example, you jump from Question C to Question H, because the Wizard automatically
remembers the selections you already made in Questions D, E, F and G.

5. When you complete a transaction and receive the Wizards Congratulations message,
you can click on any question to return to it in the Progress Tree, but you cannot make
changes at this time. Click Next to move from a question to the next folder in this case,
and AutoNext to bring you back to the end of the Wizard, so you can begin the Data Fill-in
step.
Note: If you do go back in the Document Wizard to make a change, Medici

recommends that you click Next, instead of AutoNext, to maintain all of your
previous selections.
6. When you finish the Document Wizard, click Data Fill-in to enter the specific
information for the transaction, such as rate, amount of the loan, and so on.
Navigate Data Fill-in

Click Data Fill-in at the end of the Document Wizard to begin to enter data specific to your
transaction, so you can proceed to Document Generation.

1. To navigate through Data Fill-in, click the variable folder in the top panel to select an
option or to enter data in the available entry field. Press Enter (keyboard) to advance.
Note: Empty Variable Name folders, or folders that do not contain data, display as
solid yellow. Folders that contain data display as half green.
2. If any data is missing for this transaction, a Missing Entries warning screen appears
prior to document generation, or the Generate Documents button is unavailable. This
screen shows all possible variables that are still blank for the transaction and that you may
want to fill-in.

Important: Typically, the Missing Entries warning screen does contain a few missing
variables that may be required, such as a closing date. It may also contain
unnecessary empty variables, such as a Suffix or Personal Title. Required variables
left blank will prevent Document Generation. All required information appears in
red.
3. To return to a missing variable in Data Fill-in, double-click any missing variable in the
Missing Entries Warning Screen.
4. To verify the dates calculated for this transaction, select the View Date Confirmation
Screen check box prior to document generation.
Note: When you click Generate Documents, you receive a Date Confirmation
Screen after the Missing Entries Warning Screen.

5. To confirm which specific documents you want to generate, select the View Document
Confirmation Screen check box prior to document generation. This feature is useful when
you want to regenerate specific documents for a transaction. Medici does not overwrite
your documents when you regenerate a document set, but instead it creates new versions.
See the Automatic Version Control section for details.
Note: When you click Generate Documents, you receive a Document Confirmation
Screen after the Date Confirmation Screen.
Generate Documents
You can generate your loan documents after you complete both the Document Wizard and Data
Fill-in sections. Medici gathers all the information you entered and builds the documents for
your specific transaction.

1. To generate your loan documents, click Generate Documents from the Missing Entries
warning screen.
Note: If you select both the View Date Confirmation Screen and View Document
Confirmation Screen check boxes prior to document generation, when you click the
Generate Documents button the screens display in the following order:
1. The Missing Entries Warning Screen (appears automatically if data is missing)
2. The Document Confirmation Screen
3. The Date Confirmation Screen

2. If you selected the View Document Confirmation Screen check box prior to document
generation, the Document Confirmation Screen appears. Use the single arrows [>] to
move one document at a time and the double arrows [>>] to move all documents at once
to either the Documents to be skipped list, or back to the Documents to be created list.
Note: Press and hold the Ctrl key to select multiple documents at one time.
3. If you selected the View Date Confirmation Screen check box prior to document
generation, the Date Confirmation Screen appears. Enter the necessary date information.
Click Generate Documents when you are finished or click Data Fill-in to return to the data
entry section.

4. You receive a list of the documents Medici creates for your transaction. If you want to
make changes and regenerate the documents, click anywhere in the Progress Tree to
access the Document Wizard. You can also click the Data Fill-in button to return to the
Data Fill-in section.
Automatic Version Control

Medici automatically creates new versions of regenerated documents. Medici adds the version
number to the new files name, so that the system does not overwrite existing documents,
which were previously generated for a particular transaction. For example, if you regenerate a
Promissory Note for a particular transaction, the second versions name is Promissory Note(2)
for that transaction.
Note: Medici does overwrite re-generated Amortization Schedules.

Transactions Module
Transactions
Use the Transactions module (TM) to track and modify existing transactions within Medici. The
TM lists all transactions in Medici, provides a summary of a transaction and allows access to all
documents associated with that transaction. You can also launch the Doc Wizard and Data Fill-
in screens for a transaction from the Documents tab.
To view all documents associated with a transaction, select a transaction in the upper pane,
and view the associated documents in the lower pane. The Doc Wizard and Data Entry Screen
icons in the document list allow access to these screens.
Transactions Module vs. Transactions Tab

The Transactions tab of the Relationships module has features and functionality similar to the
Transactions module. For example, you can reopen the Document Wizard related to a
transaction from the Documents tab, or view a documents progress on the Status and History
tabs, in both the Transactions module, and the Transactions tab of the Relationships module.
One exception, however, is that you cannot restore deleted transaction documents using the
Transactions tab. This functionality exists only in the Transactions module.
In general, use the Transactions module to view all transactions in Medici, but use the
Transactions tab of the Relationships module to view and manage loan transactions and
documents specifically related to a selected individual or business entity.

Transactions Module
Search For and Sort Transactions

1. To search for a transaction, either enter all or part of the Transaction ID, and click
Find Now. You can also use the hyperlinked numbers and letters on the alphabet bar to
refine a search and to avoid browsing through the entire list of transactions.
Note: The Search For field is set to Transactions and is unavailable to select a
different value.
2. To sort the search results, click the column headers in the Transaction list. Click a
column header twice to switch between ascending and descending order.
Open Documents
To open a transaction document, double-click a document in the Documents tab .You can also
select a document, or a group of documents, right-click and choose Open from the context
menu.

Transactions Module
Print Documents
1. To print an unopened document on the Documents tab, select a document, or group of
documents, right-click and choose Print from the context menu. Select a printer on which
to print the document.
2. To print a document you have already opened in Word, select the File menu and then
choose Print.
Note: Some documents, such as the UCC forms, have special macro toolbars to fill in
data and then print them. This is the preferred print method for these documents.
E-mail Documents
1. To e-mail a document from the Documents tab, select the document, or a group of
documents, right-click and choose Email.

Transactions Module
2. The Send Email window appears. There are four e-mail options, of which you can
select any combination of the first three:
Require Password to Open Document(s)
Send Document(s) as Read-Only (No edits/revisions allowed)
Send Document(s) with Draft Watermark
Send all Transaction files for the Transaction to Medici for Help (If you select this
option, the other three become unavailable.)
3. To load an e-mail form with the selected documents attached, click Load Mail Form.
Note: In most cases, this is a Microsoft Outlook e-mail form. For Lotus Notes users, a
Lotus Notes e-mail form loads. For Groupwise, a generic e-mail form loads with
access to your address book and the automatic name-completion feature. For other
e-mail users, including Outlook Express, a generic SMTP e-mail form loads.
4. Enter the recipients e-mail address and click Send on your e-mail form.
Note: If you choose to send one or more documents to Medici Support for help, the e-
mail form automatically populates the recipient field with the
[email protected] address and attaches your document(s), along
with other necessary files to review your transaction.

Transactions Module
Relaunch the Doc Wizard or Data Fill-in

It may be necessary to access an existing transaction, whether to complete the Wizard, to edit
information in Data Fill-in, or to change some options and regenerate documents for a loan.
1. To relaunch the Document Wizard for a particular transaction, select the transaction
and double-click the Doc Wizard icon in on the Documents tab. The Wizard runs until it
reaches the next question that requires a selection. In the case of a completed transaction,
it goes directly to the end of the Doc Wizard, but you can use the Progress Tree to make
changes in this case.
2. To relaunch the Data Fill-in screens for a particular transaction, double-click the Data
Entry Screen icon. This loads the transaction and displays the Data Fill-in screen.

Transactions Module
Note: If you access an existing transaction after your institution makes changes to
Bank Policy settings, or after an upgrade, Medici may bring you to the Doc Wizard
instead, as there may be changes to previously answered questions.

Transactions Module
Transaction Support
1. To get support for general questions about your Wizard selections, before you have
generated transaction documents, you can right-click on either the Doc Wizard icon or
Data Entry Screen icon and select Email.
2. An e-mail message appears asking if you want to email transaction information to

Medici for Help. Click Yes and Medici loads the necessary transaction files for Support.
Document Security
Use the Document Security feature to secure or unsecure transaction documents. This
prevents users from opening documents if they do not have Medici, or if they are currently
logged out, and protects the documents from tampering by non-users.
Note: Medici users can generally open each others secured documents, unless the
Admin sets their permissions to prevent this. Medici automatically removes security
from documents when e-mailed.

Transactions Module
1. To secure a document, right-click a document on the Documents tab and select

Document Security and then Secure Document.
2. Medici appears to pause while it secures the document. The Type column value for the
document changes to SECURED when Medici finishes this process.
Note: You can view when and by whom the document was secured in the Remarks
column.

Transactions Module
3. To unsecure a document, right-click on a SECURED document on the Documents tab

and select Document Security and then UnSecure Document. The Type column value for
the document changes to OUTPUT and anyone can now open the document using Word.
Note: You can view when and by whom the document was unsecured in the Remarks
column.
Delete Documents
1. To delete a document, access any screen with a list of transaction documents. Select
one or more documents and either press Delete, or right-click and choose Delete from the
context menu.
Note: You can access and delete documents from the Transaction Completed Screen
following document generation, on the Transactions tab of the Relationships module,
or in the Transactions module.

Transactions Module
2. A confirmation message appears to verify that you want to delete the document(s).
Click OK to delete.
Note: When you delete documents, this does not erase them from the file server
where they reside. The documents no longer appear in the document list, but you
can restore them in the Transactions module, if needed.
Restore Documents
1. To restore a document in the Transactions module, click on a transaction in the list.
From the View menu, select View Deleted Documents.
Note: You can restore documents only in the Transactions module.

Transactions Module
2. The list switches to the Deleted Documents View, displaying deleted documents in red.
Select the documents you wish to restore, right-click, and select Restore to restore them.
The document(s) disappear from this view and return to the main view.
3. From the View menu select View Deleted Documents again to disable this view and
return to the transaction document list.
Use the Status and History Tabs

Use the Status tab for a transaction to manually establish its closing date and set its status to
InProcess (default status), Complete, or Cancelled. View any changes to document status on
the History tab, which logs the action, the user and the date and time of the change.
1. To set a closing date and change the status of a document, click on the Status tab.
Click the arrow in the Closing Date field to set the closing date. Click the arrow in the
Change Status To field to change the Current Status of the document. Click Apply.
2. To view the status history click the History tab,

Reports Module
Reports
Use the Reports module to generate reports in HTML online or EXCEL spreadsheet format.
1. To generate a report, click the arrow under Report Format and choose HTML or
EXCEL. Select the Sort By criteria and enter the Start and End Dates. Click the ellipsis []
button to generate your report.
2. Reports generated in HTML format display within the Medici screen. Select EXCEL to
generate reports in Microsoft Excel. You can copy and paste the HTML information into a
document and save the file, if needed.

Calculations
Calculations
Use the Calculations module to access the Bankers Calculator, which allows you to perform
both financial and standard calculations in the Calculator view. You can also perform date
calculations in the Calendar view. The Calculators functions and uses are common to most
Bankers Calculators.
Calculator View
The Calculator view performs mathematical operations and functions. There are five
components to the calculator:
Menu bar
Function interface
Tape
Manual function keys
Mathematical operation modes
Menu Bar
There are four main menus on the Menu bar of the Bankers Calculator.
File Exit the Calculations module from this menu.

Edit Copy and Paste values to and from the numeric entry field.
View Change the Function Interface and access specific calculators for Present
Value, Future Value, Payment Value, Simple Return and Number of Periods.
Options Switch the calculation mode from Regular to Scientific, or to setup Term
Options for the Calculator view and Date Options for the Calendar view.

Calculations
Function Interface
The Function Interface includes various calculation modes and their related functionality.
To change the calculation mode, press the indicated shortcut key, select the View menu and
choose a mode, or click the icons to change the mode. The five calculator modes are:
Present Value (PV) - Returns the Present Value of an investment. This is the total
amount that a series of future payments is worth today. The shortcut key for this mode
is P.

Calculations
Future Value (FV) - Calculates the value of payments on a future date. Medici assumes
the payments are made at a constant amount and interest rate. The shortcut key for
this mode is F.
Payment Value (PMT) - Calculates the dollar amount of the payment given the loan
amount, interest rate, the number of payment periods and timing, whether arrears or
advanced. The shortcut key for this mode is M.

Calculations
Simple Return / Value (%i) - Calculates the interest rate. Medici requires the amount
of constant payments and the present or future value of the loan. The shortcut key for
this mode is I.
Number of Periods Value (n) - Calculates the number of payments, or periods, that
must be made given the rate, payment amount, present or future value and timing.
The shortcut key for this mode is N.

Calculations
Create an Amortization Schedule
1. To create an Amortization Schedule in Excel spreadsheet format, you first need to set
the Amortization Term Options. From the Options menu, select Setup and then Term
Options.
2. The Term Options window appears for you to select either 360 / 30 or Exact Day for
the Amortization Options.
3. From the View menu, select Payment Calculator, to launch the Payment calculator
and generate the Amortization Schedule.

Calculations
4. The Payment Calculator window appears. Enter the Rate, Number of periods, Closing
Date, Loan Amount, and First Payment Date. Click Calculate to determine the payment.
5. To generate the Amortization Schedule, click Create Amort Table. The schedule
appears in an Excel spreadsheet. Medici does not save these, so be sure to save the
schedule through Excel, if needed.
Tape
Use the calculator Tape area to keep track of a series of calculations. Click the Clear Tape
button to clear the area.
Manual Function Keys

Use the Manual Function Keys to first enter values into the calculator and then perform the
calculations.

Calculations
1. To make financial calculations manually, use the numeric keypad or the on-screen
calculator buttons to enter numeric values in the Calculator view.
2. Enter your value. Then click either the corresponding button on the calculator or press
the shortcut combination to calculate values for the following:
Present Value (PV) ALT + P.
Future Value (FV) ALT + F.
Payment Value (PMT) ALT + M.
Rate Value (%i) ALT + I.
Number of Periods Value (n) ALT+ N.
Note: The default Timing value for manual calculation is Arrears. Use the individual
calculators if you need to change the Timing value to Advanced.
3. A new line item appears in the Tape area as you click each new function key. There is
a variety of combinations available.

Calculations
Examples of Manual Calculations
Present Value
1. Enter the interest rate value and click %i or press ALT + I.
2. Enter the number of periods and click n or press ALT + N.
3. Enter the amount of the payments and click PMT or press ALT + M.
4. Click PV or press ALT + P to calculate the Present Value.
Future Value
2. Enter the number of periods and click n or press ALT + N.
4. Click FV or press ALT + F to calculate the Future Value.

Calculations
Number of Periods
3. Either enter the Present Value and click PV, or press ALT + P. (Or enter the Future Value
and click FV, or press ALT + F).
4. Click n or press ALT + N to calculate the Number of Periods.
Mathematical Operation Modes

Use the Medici Bankers Calculator like an adding machine the Regular Calculation mode, or
switch to the Scientific Calculation mode that observes the mathematical Order of Operations.
From the Options menu, select Scientific Calculation to use the scientific calculator mode or
Regular Calculation to use the calculator like an adding machine.
Regular Calculation
The calculator processes calculations in the Regular Calculation mode in the order in which
you enter the values and operators, so similar to an adding machine.

Calculations
For example, Medici processes 7 * 6 + 3 / 9 - 2 in Regular Calculation mode as:
1. 7 * 6 = 42
2. 42 + 3 = 45
3. 45 / 9 = 5
4. 5 2 = 3
Scientific Calculation
Medici process calculations in the Scientific Calculation mode according to the mathematical
theory, such as the Order of Operations, where the order calculates multiplication and division
values first, and addition and subtraction second.
For example, Medici processes 7 * 6 + 3 / 9 2 in Scientific Calculation mode as:
1. 7 * 6 = 42
2. 3 / 9 = .3333
3. 42 + .3333 = 42.3333
4. 42.3333 2 = 40.3333

Calculations
Calendar View
Use the Calendar View to perform loan-related date calculations, such as calculating a loans
maturity date. The Calendar has several components:
The Date Picker Monthly Calendar
Month, Day, and Year drop-down menus
Number of periods drop-down menu (illustrated here in Years)
Today button
Calculate button
Date Options
1. From the Options menu, select Setup and then Date Options to set the date options
for the Calendar View.

Calculations
2. Select a Period option of Days, Weeks, Months, Quarters or Years and a payment Due
Date of Exact Number of Days, Next Business Day, or Previous Day. Click OK.
3. On the Calendar, select the Start date and the number of periods, in this case
months, and then click Calculate to establish the maturity date of the loan.
4. The Month, Day, and Year fields display the final payment, or maturity, date.

Tiered Entities
Tiered Entities
Banks often loan funds to complex business entities. For example, a Bank grants a revolving
loan to Test LLC, a limited liability company with two managers:
A corporate manager named Test Corp., Inc.
An individual manager named John Q. Public
John Q. Public is not only a manager of Test LLC, he is also the President of Test Corp., Inc.
The tiered structure of Test LLC would look like this:
Test LLC
Manager - John Q. Public
Manager - Test Corp., Inc.
President - John Q. Public
This raises the following questions for the bank:

How should the Loan Processor account for this multi-tiered arrangement in the loan
documents?
Which documents should John Q. Public sign, and in which capacity?
How does this structure affect word choice in the documents when John Q. Public is
authorized to sign on behalf of both Test Corp., Inc. as its President, and Test LLC as
one of its managers?
The Bank must address these questions properly to create the appropriate loan documents for
Test LLC. The key here is how the Bank sets up the entities in the Relationships module.
Advanced Relationships Setup

Enter the details of complex borrowing entities, whether Individuals or Businesses, in the
Relationships module. To see how best to configure complex entities, review the example of
Test LLC, which has the following structure:
Test LLC
Manager - John Q. Public
Manager - Test Corp., Inc.
President - John Q. Public
To loan to Test LLC, begin to enter the entities in the Relationships Module with Individual
entities from the far-right and work backwards to the left.

Tiered Entities
1. From the Main Screen, click Relationships.
2. Create an individual entry for John Q. Public.
Note: You need to enter Individuals first, so you must start from the bottom, or
right, of your tiered entity list so that all individuals and businesses are available
when you need to assign them to roles at higher levels.
3. Create a Business entry for Test Corp., Inc. Enter the contact information, entity type
and State of Formation data and then click Required Info.

Tiered Entities
4. The Corporation properties window appears. Answer all the questions as these cover
important legal details of the new entity, click OK and then Save.
Note: You must complete all Required Info fields before you can save the new
entity. In addition, when you upgrade from previous versions of Medici, you need to
ensure the correctness of the default values for your existing entities. If the data
changes for a given entity, access the Relationships module and update the entities
as needed.
5. Test Corp is a Corporation, so you also need to click Officers to assign John Q. Public
as the authorized signing officer for Test Corp., Inc.

Tiered Entities
6. In the Assign Role for Signatory 1 window, find and select John Q. Public, enter
President into the Title field and click OK. Click Save on the main Relationships screen.
Note: The data you enter into both the Required Info and Officers screens,
especially where you designate the actual signatories, impacts the Obligor/Guarantor
Assignment screen when you create a transaction. You ultimately use this
information during the Generate Documents process.
7. Create a Business entry for Test LLC itself and fill-in relevant fields.

Tiered Entities
8. Click Required Info. The Limited Liability Company properties window appears. Enter
2 for both the Number of Members or Managers and the Number of required signatories.
Click OK and then click Save on the main screen.
9. Click Members/Managers in the main Test LLC entity screen. The list of signatories
screen displays. Select Signatory 1 and click Assign Name.
10. The Assign role for: Signatory 1 window appears. Find and select Test Corp, Inc.,
choose Manager in the Title drop-down, and click OK.

Tiered Entities
11. Repeat these steps to assign John Q. Public as Signatory 2. Both signatories, Test
Corp., Inc. and John Q. Public, display as managers.
12. Click Save on the main screen. You are now ready to create a transaction that involves
these entities.

Tiered Entities
Create a Transaction with Tiered Entities

1. To create a transaction that involves Test LLC, click Create Documents on the Main
Screen. Enter a Transaction ID and right-click to move to the next screen to choose a Loan
Processor and Loan Officer. Advance until you get to the obligor/guarantor assignment
screen.
2. Obligor/guarantor selection: Use this screen to specify which entities to sign the loan
documents and in what capacity. The system displays that:
(1) Test LLC has two managers: Test Corp., Inc. and John Q. Public and
(2) John Q. Public is also a signer for Test Corp., Inc.
3. Use the Signs for this loan? column check boxes to specify exactly which signatories in
the authorized signer list for an entity should actually sign for the transaction.
Note: If you do not know who should sign the documents for the loan at this time,
you may leave the Signs for this loan? column check boxes blank.
4. The system also displays the information from Required Info in the Relationships
module, which includes the number of required signatories. Medici displays this data in the
No. Required Signers column.
5. Click Next. Medici warns you that you did not indicate which authorized signatories
need to sign for this transaction, but you may click Yes to proceed.

Tiered Entities
6. Complete the remaining Document Wizard questions and Data Fill-in screens, then
Generate Documents. The signature blocks for a Promissory Note that involves a loan to
Test LLC may look similar to the following:
7. The Clerks Certificate for Test Corp., Inc., which indicates that the President of Test
Corp, John Q. Public, is authorized to cause Test LLC to borrow and so on, may look
similar to the following:

Tiered Entities
8. The Authority Document for Test LLC may look similar to the following:
9. The Authority Document Signature Block may look similar to the following:

Medici Administration
There are two aspects of Medici Administration:

User Administration The Medici Security Manager, or the combined Medici Security
Manager and Administrator (since the default Admin user may grant both roles to one
user), creates Medici user accounts, grants or restricts the user rights of individuals or
groups, manages transactions through utilities, and enters data, such as the loan
processors or branch addresses.
Bank Policy Use the Bank Policy module to customize your documentation output.
The Medici Administrator establishes Bank Policy options, creates Product templates
for common loan types, enters default data, and configures specific Document Wizard
options.
User Administration
Administrator
Medici comes with a default Admin user, with Admin as both the user name and password upon
initial Log on. This default Admin user has access to all areas of Medici and must create any
additional users with Admin permissions, who set their own passwords at initial login like any
other users.

Security Manager
The Medici Security Manager (SM) has a very specific role in Medici. The SM creates users and
sets their access rights and permissions. The SM does not have access to any other modules or
functions in the system, nor does the SM have the ability to change his or her own access
rights.
Division of Role Responsibilities

Medici has a special configuration setting, however, that makes the User Admin module
accessible only to Security Managers. In this case, the Admin user does not have access to User
Admin, but does have full access to the Bank Policy module, as well as to all other areas within
Medici.
This special configuration divides the traditional Medici Admin role into two distinct roles:
Security Manager Has access to only the User Admin module and related
responsibilities.
Admin - Manages the Bank Policy module and related responsibilities.
Regardless of your settings, the SM can only access the User Admin module. Also, if you do
configure your environment to separate the Admin and SM roles, you can still grant both roles
to a single user, if needed.
Note: The Medici Implementation team typically configures this special setting prior to
installation. Ask Medici Support for details.
Create a Security Manager

1. Click User Admin from the Main Screen and click New User. The Add New User window
appears. Enter a User Name and select a Group, if needed.

2. Select the Is a Security Manager check box in the Add New User window and click OK.
3. This Security Manager only has access to the User Admin module. To give the Security
Manager full access, even to the Bank Policy module, you must also select the Is an
Administrator check box.
Note: Security Managers cannot change their own rights within Medici; their user name
does not show up in the List of Users drop-down menu.
Add a New Group

Use Groups in Medici to assign a set of functional access privileges to multiple users at one
time. Users assigned to a Group inherit their settings only from the Group settings, and you
cannot modify their rights individually.
1. To add a new Group, select the View by Groups option at the top of the User Admin
screen.
2. Click New Group in the toolbar at the bottom of the screen.
3. The Add New Group window appears. Enter the name of the new group and click OK.

4. To set the access rights and privileges for the Group, select or clear the check boxes as
needed. Click Save.
Enter a New User

You can assign unique access permissions to individual users, or add users to an existing group
so they inherit their access rights only from the group.
1. To enter a new user, select the View by Users option at the top of the User Admin
screen. From the List of Users drop-down menu, choose DEFAULT/NEW USER to set the
default access privileges for new individual users (as opposed to users that belong to a
group).
Note: You can modify individual user rights and permissions if you want them to be
different from the default settings.
2. Click New User in the toolbar at the bottom of the screen.

3. The Add New User window appears. Enter the User Name and select a Group, if
needed.
Note: If you do not select a group, you must accept the default individual rights, or
assign them manually. If you do select a group, you can only modify the individual
users rights if you modify the groups rights, or if you remove the user from a group.
4. If desired, select the Is an Administrator check box and/or the Is a Security Manager
check box (or both, if you wish to create an Admin/SM user who will automatically
have all rights & permissions in Medici). Click OK.
Note: The Must Change Password on next logon check box is unavailable at this
point. This ensures that new users create their passwords on their first logon
attempt. The Medici Security Manager or Admin must use this feature to reset a
users password, if lost or forgotten, as Medici does not store user passwords.

5. To set the rights for an individual that you did not assign to a group, select the user
in the List of Users drop-down menu. Edit the user rights and permissions as needed,
and click Save.
Assign Individual Users to Groups
Assign a new user to a Group: From the Add New User dialog, select a group in the
Assign to Group drop-down menu.
Assign an existing user to a Group: Select the View by Groups option. Choose a group
from the List of Groups drop-down menu and click Group Properties. In the Members
of Role window, select the check box next to the user you want to assign to that group
and click OK.
Reassign an existing user to a different Group: Select the user from the List of Users drop-
down menu, and click User Properties. In the Properties window, select a different group in
the Assigned to Group drop-down menu.
Unassign a user from a Group: Select the View by Groups option. Choose a group from
the List of Groups drop-down menu and click Group Properties. In the Members of
Role window, clear the check box next the user you want to unassign from that group
and click OK. This makes this user an individual, so you have to reset the rights and
permissions manually.

Change User Properties

Use the User Properties window to assign or reassign users to groups, to promote or demote a
user to or from Administrator or Security Manager status, to force the user to change their
password at next logon, to lock a user out or to restrict transaction access.
1. To view user properties, select the View by Users option at the top of the screen.
2. Click User Properties on the toolbar at the bottom of the screen. The User Properties
window appears
3. From this window, you can view the settings and permission to edit:

Assigned to Group: View the group to which this user belongs, or reassign this user to a
different group.
Is an Administrator: Gives the user full access to Bank Policy.
Is a Security Manager: Gives the user access to only the User Admin module.
Must Change Password on Next Logon: Forces the user to create a new password the
next time the user logs on to Medici.
Locked Out: Disables the users access to Medici.
Enable Access to Secure Document Exchange E-mail: This setting is an add-on that is
only enabled if the institution uses Secure Document Exchange (SDX), a Wolters Kluwer
product, with a specific interface to SDX.
Restrict Transaction Access: Restricts users access to transactions only created by

other users, for example a more senior loan processor or a loan officer.
4. If you select the Is an Administrator check box, the properties change to remove the
Restrict Transaction Access option.

Set the Security Policy

Use the Security Policy feature (bottom of the User Admin screen) to configure various
password and login settings.
1. Click Security Policy to access the Security Policy Settings window.
2. From this window, you can modify the following settings:

Minimum and Maximum Password Length
Password Must Contain
Number of wrong login attempts and the action to take after a user reaches the
maximum amount of wrong login attempts
Allow the concurrent use of UserIDs
Additional password settings that do not allow passwords to be all the same character,
the same as a username, or in a sequence
Password expiration in days
Ability to recycle passwords after a number of different password entries
Lock out user after a number of days of inactivity

Policy Questions Module
Bank Policy
Use the Bank Policy module to customize document output in a variety of ways. To view an
explanation of each submodule in Bank Policy, place your cursor over each submodules name.

Product Administration
Use Product Administration to create a Product, which is a Wizard template for common loan
types. This module simplifies how you create loan documents for frequently used loan
transactions, because you pre-define many of the options and pre-fill much of the data.
For example, if all your Working Capital Revolving Line of Credit loans use the same options
each time, you can create a Product with specific settings. This makes the loan process more
efficient, because it takes less time to enter specific information for a particular loan, and you
do not have to start from scratch.
To create or edit a Product, you must have access to the Product Administration module. In
addition, the Admin can specify that a loan processor use only Products to create new
transactions.
All Products are Wizard templates, and function much like the Document Wizard. You can pre-
select many options, and Products can have their own, specific Bank Policy settings and related
options.
Note: A Product controls options in the Document Wizard only. It does not directly add
or set options in the Data Fill-in process.

Description of Generic Products
Medici typically ships with five generic, or standard, Products, so that you can easily produce
documents for common business loan transactions. You can use or modify any standard
Product, or create new Products within this module.
3rd Party Commercial Mortgage - This mortgage is a hypothecation type of mortgage. Use
this product for loans in which a 3rd party, for example Obligor 2, provides a commercial
mortgage as collateral to secure the obligation of another Obligor, for example Obligor 1.
The note Obligor 1 signs can be any of the notes available in Medici.
Real estate secures this loan, but you can secure it with other collateral if you add any for
Obligor 1. The Product does not provide for a Loan Agreement for either Obligor, but you
can modify the Product to add it. Obligor 2 does not sign a note or a guaranty in this
transaction.
Commercial Mortgage - This mortgage finances the acquisition and/or ownership of real
estate. Real estate secures this loan and in general, the note type involved here is a
standard Term Note. This loan advances all amounts at the closing and there is a
predetermined repayment schedule. The repayment schedule is either Level Payments or
Fixed Principal plus Interest and interest is either Fixed or Variable. The repayment
schedule changes whenever the interest rate changes with variable rate loans and level
payments.
There are various payment options available. For example, in advance you can match the
closing date of the first of the month with odd days and make this user-defined in the text of
the Note, and so on. Amortization is either 30/360 or Exact Day. You can designate up to
four guarantors in this Product, although you can use greater or fewer, too. The Product
does not provide for a Loan Agreement for the borrower, but you can modify the Product to
add it. Each guaranty is an Unlimited Guaranty and each guarantor provides annual personal
financial statements and tax returns.

Construction Loan - This loan finances the construction of improvements to real estate. Real
estate secures this loan, and in general, this loan makes advances during a construction
period. There may or may not be a permanent loan at the end of the construction period. If
there is a permanent loan, then the loan converts at the earlier of either the completion of
construction, or the end of the construction period defined in the Note. The permanent loan
is similar to a Commercial Mortgage loan. If there is no permanent loan, then all amounts
are due at the earlier of either the completion of construction, or the end of the
construction period defined in the Note.
There are various payment options available. For example, in advance you can match the
closing date of the first of the month with odd days and make this user-defined in the text of
the Note, and so on. Amortization is either 30/360 or Exact Day. You can designate up to
four guarantors in this Product, although you can use greater or fewer, too. The Product
does not provide for a Loan Agreement for the borrower, but you can modify the Product to
add it. Each guaranty is an Unlimited Guaranty and each guarantor provides annual personal
financial statements and tax returns.
Equipment Line of Credit - This loan finances the equipment needs of a business and
contemplates making one or more limited advances during a determined advance period. A
determined percentage of the cost of acquisition of new or used equipment defines the
limits of the advances. Loan options include a short-term loan during the advance period
only, or a medium-term loan with a term-out period after the advance period. When there is
a term-out period, the loan can term out each advance separately, or term out all advances
at the end of the advance period. If all advances term out at the end of the advance period,
interest only is payable during the advance period.
Make the applicable interest rate different or the same between the advance period and the
term-out period. The interest rate choices are Fixed or Variable with a variety of available
options. The repayment schedule for the term-out can also vary between Level Payments
and Fixed Principal plus Interest. You can designate up to four guarantors in this Product,
although you can use greater or fewer, too.
All business assets of the borrower secure this loan; the borrower must deliver annual
financial statements and tax returns, although you can modify the Product to add additional
reporting and financial covenants. Each guaranty is an Unlimited Guaranty and each
guarantor provides annual personal financial statements and tax returns.
Working Capital Line of Credit - This loan finances the working capital needs of a business
and contemplates a fluctuating balance to meet the day-to-day working capital needs of the
financed business. Amounts are paid and re-borrowed from time to time, as necessary. In
general, there is no payment schedule, but the Borrower can pay interest monthly in arrears.
You can designate up to four guarantors in this Product, although you can use greater or
fewer, too. All business assets of the borrower secure this loan, and you can modify the
Product to add borrowing base limits and clean up/clean down periods. The borrower must
deliver annual financial statements and tax returns, although you can modify the Product to
add additional reporting and financial covenants. Each guaranty is an Unlimited Guaranty
and each guarantor provides annual personal financial statements and tax returns.

Create a Product
Create and edit Products in the Bank Policy module through Product Administration.
Note: Medici software updates may sometimes affect Products. After you install a new
version of Medici, you should review all Products to ensure the selections are still
correct and that the Product Wizard does not freeze on screens with new or changed
selections. You should review your pending transactions with each software update,
regardless of whether you use Products to create transactions.
1. To create a Product, select the level in the hierarchy, if you have a hierarchy-based
implementation, and click New Product.
2. The Product Properties window appears. Enter the Product Name and Product
Description to display in the Product Administration main screen.
Note: You can also preset the number of obligors and guarantors, which allows you
to set specific options for all entities involved in the transactions. However, when
you use this Product, loan processors can still choose whatever number of obligors
and guarantors for any transaction that uses this Product template.

3. Click Save Product and then click Create Product Wiz to begin the Product Wizard.
You can now select specific Wizard options for this Product.
4. The first question you see in the Product Creation Wizard has a list of choices from
which you select one option. When you create a transaction, you must select one of these
options to advance in the Wizard. However, when you create a Product, you can leave a
question blank, and the loan processors will answer it when they create a transaction.

5. To clear a selection that you already answered but would now like to leave blank, click
Clear.
Use Products to Create Transactions
After you finish your Product design and save it, it is ready to use in a transaction.
1. The third screen you encounter in the Document Wizard when you create a new
transaction reads, How do you want to create documents? Select From a Product and
click Next or right-click within the box to proceed.
2. The Select the Product to use screen appears. From the drop-down list, select the
Product you want to use as a template for this transaction and click Next.
3. Continue to answer the questions in the Document Wizard Product template,

depending on how you or your Admin set up the Product, and then move to the Data Fill-in
section as you would for any transaction.
4. The resulting documents after you click Generate Documents is the same as if you had
created a transaction from scratch using the Document Wizard. However, because you
used the Product template, you were more efficient and consistent.
Additionally, each Product can have its own Bank Policy and Default Data setting. You can also
use the Wizard Manager to disable various options in the Wizard. Ask Medici about training on
these advanced administrative features.

Policy Questions
Use Policy Questions to set specific Bank Policy defaults at the default level, at a specific
level in the hierarchy, or for a specific Product. Prior to installation, the Medici
Implementation Team sets up your database according to your institutions lending policy
settings. However, when you begin to use Medici, you may find that you want to change these
settings.
For example, there is a policy question Tax Return Options for Financial Reporting. The
options for this question are Federal Returns Only, State Returns Only, Federal and State
Returns, or Select for each Transaction. Each selection switches the content of tax reporting
covenants to include federal, state, or federal and state tax returns.

Note: See Appendix 2 for a complete list of Policy Questions and their options. Also,
ask Medici about the Policy Worksheet Utility, which explains the meaning and function
of each Policy question and its related options.
1. To make your own changes to Policy Questions, select the desired level of the Bank
Policy hierarchy, such as location, branch, department, and/or business line, if applicable,
and/or select a Product to which you want to apply the changes. Click Show Questions.
2. Navigate through the Policy folder and subfolder questions, or enter a word or phrase
in the Find field and click Find Now. Continue to click Find Now to go to the next instance
until you find the question you want to change.

Note: Many of the choices for the Policy Questions are typically Yes or No, Include or
Exclude, Never or Always, and Select for Each Transaction. Some questions,
however, have check boxes where you can select multiple options.
3. Many of the choices for the Policy Questions are typically Yes or No, Include or
Exclude, Never or Always, and Select for Each Transaction. Some questions, however,
have check boxes where you can select multiple options, such as Enable Certain User
Defined Text Options.

4. Depending on the Policy Question, changing your selections can produce different
results when you create a transaction. For example:
You can make screens available or unavailable in the Document Wizard, which
sometimes impacts the availability or display of variable folders in Data Fill-in.
You can add or remove an entire screen of options in a transaction. For example, the
question Use Standard or Short Form Loan Documents, so that processors would only
have the ability to use the long form and do not see this screen during the Document
Wizard.)
You can add or remove the automatic generation of specific documents for a given
transaction, as with the question Should automatically generate Amortization
Schedules for Term Notes.
Note: You can have different Policy settings at different hierarchy levels. You can also
have different Policy settings for specific Products.

Default Data Entry Module
Data Entry
Use Data Entry to define specific bank default information for Data Fill-In fields that
automatically loads when you create a transaction. You can choose to hide this information to
from the processor.
For example, you can set the Wall Street Journal Prime Rate so that processors do not need to
enter this data. This reduces work, time and the risk of inaccurate data entry for the loan
processor. Another example is to enter a number of Address Locations for your institution,
which users can select from a list during the transaction creation process.
1. To set default information or change variables for Data Fill-in screens, select the
appropriate Hierarchy Level, if applicable for your institution, and/or select the Product
that you want to modify.

2. Click Show Variables to access the options. You can then navigate to your option or
variable, or enter a word or phrase in the Find field and click Find Now.
3. The Transaction Information field accepts return characters. Click the ellipsis button
[...] to expand this field and enter more information.

4. Click OK to return the Transaction Information field to its default size. Click Save
whenever you make any changes you want to keep in Data Entry.

Wizard Manager
Policy Address Feature
Use the Policy Address feature of Data Entry to specify a set of bank addresses for selection
during transaction creation and independent of the chosen hierarchy level chosen for a
particular loan. The Address Location feature is also useful because banks are no longer
required to tie their lending policies to specific bank locations and addresses
For example, an institution wants to differentiate lending policies according to business lines,
such as CRE, Middle Market, or Small Business loans. However, the institution wants various
bank location addresses to appear in the loan documents, independent of the business line.
Note: The specific branch or region from which the loan originates does not matter for
the purposes of policy differentiation. In such cases, the Loan Documents reflect the
address and location of the loans origination branch, even if the location does not
affect the lending policy enforced by the system.
1. To set up a new location, select Data Entry in the Bank Policy module. Click
Addresses to create a new location.
2. The Edit Address Locations window appears, which lists the available addresses. Click
Add to create a new location.

Wizard Manager
3. The Edit Location screen appears. Select Save New Address to enter the new address
information. Click Save and Close to exit the Edit Address Locations window. The new
address is now available for use in all transactions, regardless of the hierarchy location
where you create a transaction.
4. To select a specific address when you create a new transaction, select an address from
the Address Location drop-down list in the second Wizard screen that appears.

Wizard Manager
Note: If you choose or leave the default value of None in the Address Location field,
the Banks default address prints on the documents. If there is only one location in
the system this field does not display.
Bank Personnel
Use Bank Personnel to add, modify or delete the names of bank officers and loan processors in
Medici. You can also select or clear the check boxes that require users to enter a loan
processor, a bank officer or both for every new transaction they create.
Important: Because the selections you make in this module do ultimately affect the
language of the loan documents Medici generates, Medici recommends that banks
restrict access to the Data Entry module to only qualified lawyers or Medici
Administrators.

Wizard Manager
Document Formatting
Use Document Formatting to set document formatting and printing options. In this module you
have global, administrative control over the font type and size, margins, draft printing, the
printing of labeled copies, and whether your output documents are standard or short form.
Bank Text Inserts

Use Bank Text Inserts to define Bank language for document inserts. Modify or create custom
language to insert at specific locations in documents.

Wizard Manager
Custom Variables
Use Custom Variables to create and edit custom variables for Data Fill-in. You can create your
own free-form, date, and numeric fields, as well as options that you can associate with specific
variables, such as loan types, Wizard questions, documents or products. You can use the
information provided by the processor in default data fields or bank text inserts to customize
the loan documents.
Medici interfaces and integrates with both front-end loan origination and back-end hosting
systems. To facilitate this functionality, you can create custom variables within the system.
Banks can use custom variables to pass information through the system in the requested format
of any backend host or accounting system. In addition to its use in interfaces, you can also use
Custom Variables to add flexibility to any changes that the Bank may want to make to Medicis
standard legal language.
For example, the bank records escrow data on every loan boarded to its host system. The bank
might be interested in recording the following data for each transaction:
Escrow Amount
Escrow Company
Payee
Escrow Type
Escrow Collection Method
Escrow Disbursement Frequency
Next Expected Disbursement Date
Next Expected Disbursement Amount
Medici does not need any of this data for document generation and it is not stored anywhere in
the system. However, with Custom Variables, this bank can tailor the system to meet these
specific interfacing needs.
1. To access custom variable functionality, click Custom Variables from the main screen
of the Bank Policy module.
2. Select the policy level and location within the banks hierarchy in which to create the
new variables. If, for example, escrow data is only relevant for loans made from
Department 1 of Branch 1, then navigate to this policy location using the drop-down
menus at the top of the screen, and click Show Variables.

Wizard Manager
3. Click Add Category to create a new category of data fields called Escrow Data. Then
click Add Variable to create the first new data field. The Edit Custom Variable window
appears.
4. You can select the type of data that the new Escrow Amount field holds. This provides
data validation when the processor enters the data for these fields during document
generation.
Note: If you select Numeric in the Variable Type drop-down menu, then the system
does not allow entry of any non-numeric characters for the new variable. If you
create a Date type variable, the system only accepts correctly formatted dates in the
new variable.
5. You will find the new Escrow information data fields in the Data Fill-in screens of
Medici. These new variables function in exactly the same way as any other Data Fill-in
variable and you can use them in custom processing or exporting over an interface.

Wizard Manager
6. The system allows users to specify not only numeric types, such as Escrow Amount,
and date types, such as Next Expected Disbursement Date, but also to specify option type
variables, such as Escrow Company Payee. In this case, you only allow Suffolk County MA
and New Bedford County MA as input options for the Escrow Company Payee.
7. To create an Option variable type, like Escrow Company Payee, select Option from
the Variable Type drop-down menu in the Edit Custom Variable window. This creates a
new Options tab in the window.

Wizard Manager
8. Click the Options tab and then click Add to create the Suffolk County MA and New
Bedford County MA selections.
9. You can create new variables and categories under any existing or new category, and
these appear in Data Fill-in whenever their parent category appears. In this example, you
would create the new Escrow Data category under the Transaction Information category,
which appears whenever this parent category appears. To provide further control, the bank
can specify that a custom variable should appear whenever certain associated documents
or other associated variables appear:
The Associated Documents tab allows you to specify that the newly defined variables
should appear in the Data Fill-in screens whenever a user produces certain selected
documents. For example, if the new variable is only relevant when one of the entities
on the transaction signs a Guaranty, you may specify that the new variables should
always appear in the Data Fill-in screens whenever a user produces a Guaranty
document for a loan.
The Associated Variables tab allows you to specify that the newly defined variables
should appear in the Data Fill-in screens whenever certain other variables appear. For
example, if you tie the new variable in some way to the Banks Prime Rate, you may
specify that the new variable should always appear in the Data Fill-in screens whenever
the Banks Prime Rate variable appears.

Wizard Manager
Wizard Manager
Use the Wizard Manager to disable Document Wizard selections that appear during document
creation. By default, all Wizard options are available. For example, you could disable all
Construction Notes if your organization does not make construction loans.
You can disable any Wizard questions at the default level or at any hierarchy or Product level.
Each level in the Policy Hierarchy and each Product can have its own custom Wizard Manager
options. For example, a bank decides that processors should always calculate interest rates
according to a 360-day year with 30-day months.
1. To get started, access the Bank Policy module and select the Wizard Manager.

Wizard Manager
2. Select the desired level of the Bank Policy hierarchy, such as location, branch,
department, business line, and/or Product and click Show Manager.
3. You can navigate to the question using the directory and by expanding the sections, or
you can enter 360 in the Find field and click Find Now until you reach the question.
4. You can then disable all options in the Wizard that allow for any method of calculation
other than the 360/30 selection. To do this, clear the appropriate Include in Wizard?
check boxes in the Wizard Manager. If you disable all but one option in any screen, that
screen will not display during the creation of a transaction. The system will jump past
that screen to the next Wizard question.
5. You may or may not include options under major question categories in the Document
Wizard. You cannot disable most major category questions highlighted in red, for example
Promissory Notes, as they pertain to data necessary for correct document generation.

APPENDIX 1: Additional Note N Options
Appendix 1: Additional Note N Options
Following are common Note options specifically, the Wizard Additional Note N Options and
their child options, including some of the boilerplate language they typically generate in the
output documents (some language might be state-dependent).
The options available depend on the type of Note selected. Selecting any one of the following
options may enable further options while adding language to the Note. Typical examples of
language added to Notes when using the Additional Note Options are provided here.
Collateral Reference
Selecting this option will add one of the following paragraphs to the Note:
This Note is secured by all collateral granted to the Bank by the Borrower or any
endorser or guarantor hereof or by any other party and shall be secured by any
additional collateral hereafter granted to the Bank by the Borrower or any endorser or
guarantor hereof or by any other party.
This Note is secured by [Note 1 Collateral Description for Insertion in Note].

Amendment and Restatement

Selecting this option will add a paragraph in the following format to the Note:
This Note is an amendment and restatement of that certain $[Original Dollar Amount
Note 1] [Note Name], dated Original Note 1 Date (the Original Note), by the
Borrower in favor of the Bank and shall be secured to the same extent and with the
same priority as the Original Note.
Non-Standard Payments
Depending on the type of Note (Fixed Principal Plus Interest vs. Constant Principal and
Interest), you will see the following options when selecting Non-Standard Payments.
Frequency (other than Monthly): This option should be used when payments will be
required other than on a monthly basis. Available options are: weekly, bi-weekly, semi-
monthly, bi-monthly, quarterly, semi-annual and annual. Medici is unable to calculate
payment amounts using the Exact Date method for payments other than on a
monthly basis.
Interest Only Periods (Delayed Principal Payments): This option is available for
Term Notes with fixed principal plus interest payments and should be selected when
there are one or more interest-only periods or periods without any payments. You will
see the following variables in the Data Fill-in screen:
Note N Number of periods from the Closing Date until Interest Only Payment(s) Begin
Note N Number of interest-only payments
Note N Number of periods from the Closing Date until Principal Payment(s) Begin
Delayed P & I (Term with Constant P & I Only Loans): This option is available for
Term Notes with constant principal and interest payments (i.e., level or annuity type
payments where the payment is an equal amount each month and comprised of both
principal and interest) and should be selected when there are one or more interest only
periods or periods without any payments. You will see a subsequent option to indicate
if there is an interest only period as follows: Is there an interest only period? The
options will be Yes and No. If Yes is selected, you will see the following variables
in the Data Fill-in screen:
Note N Number of periods from the Closing Date until Interest Only Payment(s) Begin
Note N Number of interest only payments
If No is selected, you will see the following variable in the Data Fill-in screen:
Call Option
This is an option where the Bank can call the loan at certain times. It is typically used for
Notes with a long term (such as 30 years) but where the Bank does not really want to commit
to a fixed interest rate for such a term. There are certain markets where this option is
commonly used. The option may be for a single call date or multiple call dates.

Select Type of Call Options (Single or Periodic)

Single: At any time prior to [Note N Call Option Date] (the Call Option Date), the
Bank may, at its option (the Call Option), upon written notice to the Borrower, in the
Banks sole and unfettered discretion and whether or not an Event of Default (as
hereinafter defined) has occurred, call this Note effective as of the Call Option Date, in
which case, notwithstanding anything to the contrary in this Note, all amounts
outstanding respecting this Note, shall be due and payable on the Call Option Date.
Periodic > Call Option Period (1-10 years in Data Fill-in)
At any time prior to [Note N First Call Option Date] and on the same day of every [ |
each | every other | every third | every fourth | every fifth | every sixth | every
seventh | every eighth | every ninth | every tenth] year thereafter (each a Call
Option Date), the Bank may, at its option upon written notice to the Borrower, in the
Banks sole and unfettered discretion and whether or not an Event of Default (as
hereinafter defined) has occurred, call this Note effective as of the next Call Option
Date, in which case, notwithstanding anything to the contrary in this Note, all amounts
outstanding respecting this Note, shall be due and payable on such next Call Option
Date.
Rate Lock Option

This option allows the Borrower to lock the interest rate on a variable rate loan. Upon
selection, you will then be asked in the Wizard to indicate the period for the rate lock, which
can be one of the following:
Fixed for Balance of the Term (i.e., the rate is fixed until maturity)
Fixed for 1 to 5 year Periods (i.e., the rate is fixed for a period of 1 to 5 years. The
period is provided in the Data Fill-in screen in response to the following Data Fill-in
variable:
Frequency of interest rate change for Note 1 after exercise of Rate Lock Option: The
available options are | Each Year | Every Two Years | Every Three Years | Every Four
Years | Every Five Years |
You will then be asked in the Wizard to indicate how the fixed rate will be calculated with the
following options available:
Margin (i.e., the fixed rate is determined by the margin over an index. You will be
asked in the Wizard to specify the index. You will be asked in the Data Fill-in screen to
specify the margin)
Bank Determined (i.e., the fixed rate will be determined by the Bank in its sole and
unfettered discretion at the time the Borrower exercises the option)
Specified in Note (i.e., the fixed rate will be specified in the Note and you will be
asked in the Data Fill-in screen to supply the rate)
Market Rate (i.e., the fixed rate will be set based on the prevailing market rate
generally charged by the Bank on commercial loans of similar nature, risk and duration
at such time, to be determined in the sole and unfettered discretion of the Bank)
You will also be asked to provide additional choices in the Data Fill-in screen to indicate when
the rate lock option will be available and if any fees will be charged:

Note N Rate Lock Option Start and End Options (i.e., available options are |
Available Any Time | Specify Starting Date Only | Specify Ending Date Only | Specify
Starting and Ending Dates
Note N Rate Lock Option Fee Selection (i.e., available options are | No Fee | Fee
Charged On Exercise | Percentage Fee Charged on Exercise | )
The following is an example of the language added to the Note for a Five-Year Rate Lock option
at the Market Rate, which is available at any time upon payment of the requisite fee:
The Borrower shall have the option (the Rate Lock Option) at any time to change the
interest rate payable respecting this note to a fixed rate for five years equal to the
Rate Lock Option Rate (as hereinafter defined) so long as there is no existing Event of
Default upon written notice to the Bank in the form and manner required by the Bank,
in its sole discretion, and payment to the Bank of a rate lock option fee of [Note N Rate
Lock Option Fee]. The Rate Lock Option Rate means a fixed rate per annum equal to
the prevailing market rate generally charged by the Bank on commercial loans of
similar nature, risk and duration at such time, to be determined in the sole and
unfettered discretion of the Bank. Rate Lock Option Date means the date, determined
in the sole discretion of the Bank, that the Bank effectuates the change in the interest
rate pursuant to the Borrowers exercise of the Rate Lock Option. At the end of such
five year period (or any subsequent five year period prior to the Maturity Date) the
interest rate shall change again to a fixed rate per annum equal to the Rate Lock
Option Rate at such time. Notwithstanding anything to the contrary in this Note, upon
the exercise of the Rate Lock Option in accordance with this paragraph, the effective
interest rate on this Note shall be changed in accordance with the terms of this
paragraph and, subject to the default interest rate and late charge provisions
hereinafter contained, the outstanding principal balance shall bear interest at the Rate
Lock Option Rate from and after the Rate Lock Option Date until changed again in
accordance with the terms of this paragraph.
Fees
Annual Facility Fee: This is a fee payable annual in arrears. If the Bank desires it can
also charge a fee for the first year at the closing. Medici uses a fee payable in arrears
as it works better in the event the Note is a Demand Note to be clear that the fee does
not mean that the Bank has extended any commitment to continue the loan for an
additional annual period. If this option is selected, the following language is added to
the Note:
In addition to all other amounts due and payable respecting this Note, the Borrower
promises to pay to the Bank on each anniversary date of this Note, in arrears, a non-
refundable annual facility fee equal to [Note N Annual Facility Fee Amount].
Annual Credit Review Fee: This is a fee where the Bank charges the Borrower a fee to
reimburse the Bank for the effort required to review the Borrowers credit worthiness
each year. There is an open-end Data Fill-in variable (Annual Review Fee Amount
Language) that can be pre-populated in Bank Policy - Default Data Entry providing

the Bank with substantial control over the text to appear in this paragraph). Upon
selecting this option, the following language appears in the Note:
The Borrower shall pay to the Bank, on or before each anniversary date of this Note, a
non-refundable credit review fee in an amount of [Annual Review Fee Amount
Language]. The Borrower acknowledges and understands that (a) this Annual Credit
Review Fee will be assessed each year, for as long as the credit facility evidenced by
this Note remains open, regardless of whether any advances have been made
hereunder or any principal balance is then outstanding, and (b) payment of the Annual
Credit Review Fee does not entitle the Borrower to any assurances that such credit
facility will remain open, nor does it alter or compromise the discretionary[ | and on
demand | | ] nature of this credit facility.
Low Advance Amount Processing Fee: This is a fee available for lines of credit and
construction loans where the Bank charges a fee for advances less than a specified
amount. There is an open end Data Fill-in variable (Low Advance Processing Fee
Language ) which can be populated in Default Data providing the Bank with substantial
control over the text to appear in this paragraph). Upon selecting this option, the
following language appears in the Note:
The Borrower shall pay to the Bank a Low Advance Fee of [Low Advance Processing Fee
Language] in connection with any request for an advance under this credit facility in an
amount less than [Low Advance Amount]
Unused Line Fee: This is a fee available for lines of credit where the Bank charges a
fee equal to the unused portion of the line multiplied by the Unused Line Fee
Percent. You will see two Data Fill-in variables as follows each of which can be set in
the Bank Policy - Default Data Entry module:
Unused Line Fee Percent
Unused Line Fee Payment Period (available options are | annually | semi-annually |
quarterly | monthly | )
For as long as the credit facility evidenced by this Note remains in existence, the
Borrower shall pay to the Bank a fee (Unused Line Fee) in the form of additional
interest on that portion of the face amount (i.e., the maximum principal amount) of this
Note that on each day is not outstanding (Unused Portion), which interest shall accrue
daily by multiplying the Unused Portion on each day by a per diem rate equal to [Unused
Line Fee Percent]% divided by 360. The Unused Line Fee shall be due and payable
[annually | semi-annually | quarterly | monthly | ] in arrears.
Auto Deduct Options

Auto Deduct Rate Reduction: This option adds language to the Note indicating that
the interest rate will be increased if the Borrower fails to maintain an account which
the Bank can automatically debit each month to make payments on account of the
loan).
Notwithstanding anything to the contrary in this Note, the outstanding principal
balance shall bear interest at the rate otherwise set forth in this Note plus an
additional [Note Auto Pay Margin Rate] per annum in the event the undersigned does

not maintain a Name of Auto Pay Debit Acct with the Bank from which the amounts due
under this Note are automatically deducted.
Auto Deduct Authorization Form: Selection of this option will result in Medici creating
an additional document titled Automatic Payment Authorization by which the
Borrower authorizes the auto deduct feature at the Bank or at an account with another
financial institution.
Teaser Rate
This is an option where you can select a different (usually lower) interest rate for a certain
number of periods. You will see additional Wizard options to select one of the following types
of teaser rates:
Fixed Teaser Rate
Variable Teaser Rate
If the permanent interest rate is a fixed rate, you will then be asked in the Wizard to identify
how the fixed rate will be determined at the end of the introductory period on the Select the
Basis for the Fixed Rate after the Teaser Period Doc Wizard screen:
Specific Fixed Rate After Teaser Period
Fixed Rate Based on Index After Teaser Period
Fixed Rate as offered and agreed to by Bank and Borrower or Variable Rate
The following example shows the language that is added to the first paragraph of the Note
when a Fixed Teaser Rate is selected followed by a Fixed Rate based on Index after the teaser
period.
The aggregate principal balance outstanding shall initially bear interest thereon at a
fixed rate equal to Five Percent (5%) per annum. The interest rate on the aggregate
principal balance shall change on April 30, 2008 (the Special Change Date) to a per
annum fixed rate equal to Two Percent (2%) above the Treasury Index (as hereinafter
defined) in effect on the Special Change Date. All accrued and unpaid interest shall be
payable monthly in arrears on the 30th day of each month (or the last day of any month
not having 30 days), commencing on November 30, 2007.
The following screen shows the information as presented in the Control Sheet of the Promissory
Note summarizing the terms including the Teaser (or Promotional) rate:

Seasonal Payments
This option allows you to create a transaction where payments can be skipped entirely or
reduced. When the Seasonal option is selected, you will see the following additional Wizard
options:
Select one or more months with reduced seasonal payments for [Note N]
You can select any of the months of the year.

Seasonal Payment Options for Specified Months
The available options for the months you specify are as follows:
No payment due
Only interest due

The following language is an example of the language inserted in the Note when Only interest
due is selected for January thru April.
Notwithstanding anything to the contrary contained in this Note, no payments of
principal will be due and payable in January, February, March and April of any year
during the term of this Note. Interest outstanding shall continue to be paid as provided
in this Note.
Payment Recalculation Only with Negative Amortization

For variable rate notes with Level payments (i.e., constant payments that combine Principal
and Interest) language is added stating that the payment will be recalculated only if there
would be negative amortization (i.e., interest higher than the payment amount).
Payoff Authorization Letter

This option will produce the following document. Upon opening the Payoff Authorization
Letter, a Data Fill-in toolbar will display, which allows fields to be populated in the Payoff
Letter.
Click Show Data Entry Screen to populate the fields and fill in the document. See the Form
Data Entry dialog following the Authorization for Payoff letter:

Ceiling and Floor

This option allows you to select maximum and/or minimum rates for Notes. If this option is
selected, you will need to select one of the Ceiling and Floor Options as follows:
Ceiling and Floor
Ceiling and Floor with Periodic Cap
Ceiling
Ceiling with Periodic Cap
Floor
Floor with Periodic Cap
An example paragraph with a typical interest rate floor provision follows:

Notwithstanding anything to the contrary in this Note, the interest rate on this Note is
limited by a floor as follows: the minimum interest rate (i.e., floor) is [Note N Floor
Rate]% per annum.
An example paragraph with a typical interest rate ceiling and floor provisions follows:
Notwithstanding anything to the contrary in this Note, the interest rate on this Note is
limited by a floor and a ceiling as follows: (i) the maximum interest rate (i.e., ceiling)
is [Note N Ceiling Rate]% per annum and (ii) the minimum interest rate (i.e., floor) is
[Note N Floor Rate]% per annum.
Sub-Note for Master Line of Credit Note

This option is available for Lines of Credit and contemplates that a new Note will be delivered
in connection with each Advance. A Master Note will be created with all of the other loan
documents for the Line of Credit. You will then need to create specific Promissory Notes each
time there is an advance.

Grid Note
A table or grid is added at the end of the Note to keep track of loan advances, rates,
payments, etc. This option is used in some very specific markets although the Grid is not really
used as the Banks computer system will control if there is a discrepancy which is reflected in
the language added to the Note. See Grid Table below:
Date Amount Maturity Interest Rate and Principal Aggregate Unpaid Notation By
Loaned Date Frequency of Payment Payment Made Principal Amount
Following is the Grid language added to body of Promissory Note:

The Borrower hereby expressly authorizes the Bank to, and the Bank in its sole option
may elect to, record on the schedule attached hereto and made a part hereof
(including additional pages, if any, attached thereto, the Grid) the amount and date
of each loan and the date and amount of each payment made by the Borrower;
provided, however, that the Banks failure to record shall not limit or otherwise affect
the obligation of the Borrower to pay all amounts due and payable hereunder or
otherwise. In the event of any discrepancy between any notation on the Grid and/or
the records of the Bank and the records of the Borrower, the records of the Bank shall
be controlling and conclusive.
New York Gap Note and Consolidation

Due to high NY recording taxes on mortgages, this option is used with a Consolidation, Spreader
type mortgage to create a Note for the Gap amount, which is then consolidated with the new
note for the combined amount.
Asset Purchase with Proceeds

Adds some additional items to the Closing Agenda only to indicate it is advisable to conduct
due diligence on the seller of assets being purchased with the Loan Proceeds. The items added
are as follows:
Purchase and Sale Agreement
Authority Documents for Seller (if applicable)
Certificate of Legal Existence and/or Good Standing of Seller (if applicable)
Opinion of Sellers Counsel as to Authority and Enforceability
Deed, Bill of Sale and/or Assignment of Intangible Assets
UCC, Bankruptcy and Tax Lien Searches on Seller
Evidence of Payment of Real Estate Taxes (if necessary)
Evidence of Payments to Sellers Creditors (if necessary)
Termination Statements and/or Discharges from Sellers Creditors
GOVERNING LAW
Massachusetts: Excise Tax Lien Waiver for Corporate Sellers (if required)
New York: Evidence of compliance with NYTL, Section 1141(c) and 20 NYCRR, Section
537.(1)(a)(1) requiring Notice of Asset Purchase to New York State Tax Department

New York: Evidence of compliance with Uniform Commercial Code Article 6, Bulk
Transfers
SBA Express Loan

This is an SBA program where the Bank can use many of its own documents and just a few SBA
forms. If this option is selected Medici will produce the SBA forms along with the closing
documents necessary for the loan. For more information on this program:
http://www.sba.gov/aboutsba/sbaprograms/elending/programguides/index.html
Add User Defined Loan Agreement Reps and Covenants to Note

Selecting this option adds the following sections to the Note. The language can be customized
in Default Data Entry.
REPRESENTATIONS AND WARRANTIES. The Borrower represents and warrants:

Organization and Qualification. If not an individual that: (i) it is duly formed and
validly existing under the laws of the state of its formation, (ii) its exact legal name is set forth
in the first paragraph of this Note; (iii) it is in good standing under the laws of said state; (iv) it
has the power to own its property and conduct its business as now conducted and as currently
proposed to be conducted, and; (v) it is duly qualified to do business under the laws of each
state where the nature of the business done or property owned requires such qualification.
Authorization and Valid Obligations. The execution, delivery and performance of this
Note and all other documents and agreements delivered in connection with this Note (the
Related Documents) have been duly authorized by all necessary actions of the Borrower and
each represents a legal, valid and binding obligation of the Borrower and is fully enforceable
according to its terms, except as limited by laws relating to the enforcement of creditors'
rights.
Conflicts. The Borrower's execution, delivery, and performance of this Note and all the
Related Documents do not conflict with, result in a violation of, or constitute a default under
(1) any provision of any agreement or other instrument binding upon the Borrower or (2) any
law, governmental regulation, court decree, or order applicable to the Borrower.
Litigation. There is no litigation, claim, investigation, administrative proceeding or
similar action pending or threatened against the Borrower which might materially adversely
affect the Borrower's financial condition or the Borrower's ability to conduct its business or to
pay or perform its obligations to the Bank under this Note or the Related Documents except as
have been disclosed to and acknowledged by the Bank in writing.
Liens. The Borrower has good and clear record and marketable title to all of its
properties and assets, and all of its properties and assets are free and clear of all mortgages,
liens, pledges, charges, encumbrances and setoffs, except as previously disclosed to and
acknowledged by the Bank in writing.
Financial Information. Each financial statement of the Borrower provided to the Bank
fairly presents the condition of the Borrower at the date thereof and the results of the
operations of the Borrower for the period indicated, all in conformity with generally accepted
accounting principles, consistently applied. There have been no material adverse changes in
the the Borrower's financial condition or business since the date of the most recent financial
statements provided to the Bank.
AFFIRMATIVE COVENANTS. The Borrower covenants and agrees that it shall:

Financial Statements. Furnish the Bank with the following:
Annual Financial Statements. As soon as available to the Borrower, but in any
event within Ninety (90) days after the end of each fiscal year, a full and complete signed copy
of financial statements in form acceptable to the Bank, in its sole discretion, which shall

include a balance sheet of the Borrower, as at the end of such year, statement of cash flows
and statement of profit and loss of the Borrower reflecting the results of its operations during
such year.
Additional Requirements. Such other financial statements and related
information, in such form and detail as may be satisfactory to the Bank, within thirty (30) days
of the Bank's request.
All financial statements required to be provided under this Note shall be
prepared in accordance with generally accepted accounting principles, applied on a consistent
basis, and certified by the Borrower as being true and correct.
Tax Returns. Furnish the Bank with the Borrower's filed Federal tax returns, including
all schedules thereto, for the prior year within 30 days after the date that the Borrower's tax
returns are required to be filed each such year or by such other date approved by the Bank.
Right to Audit. Permit the Bank to examine and audit the Borrower's books and records
at any time and from time to time.
Conduct of Business. Maintain its existence in good standing and comply with all laws
and regulations of the United States and of any state or states thereof and of any political
subdivision thereof, and of any governmental authority which may be applicable to it or to its
business.
Taxes. Promptly pay all real and personal property taxes, assessments and charges and
all franchise, income, unemployment, retirement benefits, withholding, sales and other taxes
assessed against it or payable by it before delinquent; except for any tax assessment or charge
which is being contested in good faith and with respect to which reserves have been
established and are being maintained.
Maintenance. Keep and maintain its properties, in good repair, working order and
condition.
Notification of Material Litigation. Promptly notify the Bank in writing of any litigation
or of any investigative proceedings of a governmental agency or authority commenced or
threatened against it which would or might be materially adverse to the financial condition of
the Borrower or any guarantor of this Note.
Insurance. Maintain in force property, casualty and liability insurance on its property
and/or operations satisfactory to the Bank, against risks customarily insured against by
companies engaged in businesses similar to that of the Borrower containing such terms and
written by such companies satisfactory to the Bank, such insurance to be payable to the Bank
as its interest may appear in the event of loss and to name the Bank as insured pursuant to a
standard loss payee clause; no loss shall be adjusted thereunder without the Banks approval;
and all such policies shall provide that they may not be canceled without first giving at least
Thirty (30) days written notice of cancellation to the Bank.
NEGATIVE COVENANTS. The Borrower covenants and agrees that it shall not, without the prior
written consent of the Bank:
Indebtedness. Issue any evidence of indebtedness or create, assume, guarantee,
become contingently liable for, or suffer to exist indebtedness in addition to indebtedness to
the Bank, except indebtedness or liabilities of the Borrower, other than for money borrowed,
incurred or arising in the ordinary course of business.
Sale of Interest. Permit any sale or transfer of ownership of any interest in the
Borrower unless such transfer shall not result in change in control of the Borrower.
Loans or Advances. Make any loans or advances to any organization or person,
including without limitation its officers, members and employees; provided, however, that the
Borrower may make advances to its employees, including its officers, with respect to expenses
incurred or to be incurred by such employees in the ordinary course of business which expenses
are reimbursable by the Borrower; and provided further, however, that the Borrower may
extend credit in the ordinary course of business in accordance with customary trade practices.
Dividends and Distributions. Pay any dividends on or make any distribution in cash or
in property, or redeem, purchase or otherwise acquire, directly or indirectly, any stock,
partnership, membership, beneficial or other ownership interests in the Borrower, except, so

long as the Borrower is not in default hereunder, if the Borrower is a Subchapter S corporation,
under the regulations of the Internal Revenue Service of the United States, distributions to the
stockholders of the Borrower in such amounts as are necessary to pay the tax liability of such
stockholders due as a result of such stockholders' interest in the Borrower.
Investments. Make investments in, or advances to, any organization or person other
than as previously advised to the Bank in writing.
Merger. Merge or consolidate or be merged or consolidated with or into any other
entity.
Capital Expenditures. Make or commit to make capital expenditures by lease,
purchase, or otherwise, except in the ordinary and usual course of business for the purpose of
replacing machinery, equipment or other personal property which, as a consequence of wear,
duplication or obsolescence, is no longer used or necessary in the Borrower's business.
Sale of Assets. Sell, lease or otherwise dispose of any of its assets, except in the
ordinary and usual course of business and except for the purpose of replacing machinery,
equipment or other personal property which, as a consequence of wear, duplication or
obsolescence, is no longer used or necessary in the Borrower's business.
Restriction on Liens. Grant any security interest in, or mortgage of, any of its
properties or assets except liens or security interests for taxes or assessments if not yet due
and payable, purchase-money liens or security interests, or liens in favor of the Bank.
Other Business. Engage in any business other than the business in which it is currently
engaged or a business reasonably allied thereto.
Change of Name, etc. Change its legal name or the State or the type of its
organization or the location of its principal office, without giving the Bank at least 30 days
prior written notice thereof.
User-Defined Additional Provisions

Selecting this option gives you the following list of additional provisions.
SBA Express Loan

Produce with Agent Data
Produce with Blank Agent Data
Do Not Produce
Add User Defined Loan Agreement Reps and Covenants to Note
User Defined Additional Provisions
User Defined 1st Paragraph instead of Documenter 1st Paragraph
Additional Provision after 1st Paragraph of Note
Note Definitions
Finance Charge Calculations
Advance Provisions
Representations and Warranties
Covenants
Fees and Other Charges
Rider Attached
Additional Term Sheet Provisions

APPENDIX 2: Policy Questions & Options
Appendix 2: Policy Questions and Options
Following is the complete list of Policy questions and their corresponding options, which are
configurable under Policy Administration:
State Specific
State-Specific
Policy Question Policy Options
What is the default Governing Law List of 50 states + District of Columbia

for the Loan Documents? Select for each transaction
Set Property State for Mortgages and Yes

Deeds of Trust to Governing Law No
State?
Include California Waiver of One Include

Action and Anti-Deficiency Provisions Exclude
in Notes?
Include New York Lien Law covenant Include

in Security Agreements? Exclude
Should a Power of Sale be included Always

in Vermont mortgages? Never
Select for each Transaction
Include RPL Section 291 Notice to Never

Tenants in New York Commercial Always
Mortgages?
Include Confession of Judgments in Always Exclude

Delaware Notes and Guarantys? Always Include
Include representation by Never

Residential Mortgagors in New York Always
as to the type of Dwelling pursuant
to Section 253 of the New York tax
law?
Vermont Interest Accrual Method Do not allow the 360 day year interest accrual
Options method

State-Specific

Allow the 360 day year interest accrual method
(for National Banks) by preemption
Connecticut Mortgage Exhibit Attach Notes and Guarantys

Options Attach Notes Only
Include Guarantor signatures of the Yes

New Hampshire RSA 399-B Disclosure No
of Finance Charges?
Selections affecting multiple or ancillary documents

language / format / output
Selections affecting multiple or ancillary documents language / format / output
Include without giving effect to the Yes

conflicts principles thereof at the No
end of the Governing Law provision?
Include City and State where Yes

Agreements are delivered except for No
Notes?
Should create amortization Always

schedules for Term Notes? Never
Should create disbursement Always

authorizations for each Note? Never
Disbursement Authorization Form Use Disbursement Letter

Options Use HUD-1
Use Disbursement Letter and HUD-1
Documents NOT to be produced Certificate as to Hazardous Materials

automatically by (Select Any/None) Landlords Consent
Closing Agenda


Loss Payment Endorsement
Non-Disturbance Agreement
Tenant Estoppel Letter
W-9 Form for each Obligor and Guarantor
New Jersey Title Affidavit
UCC Financing Statements for Commercial Real
Estate (Personal Property not Fixtures)
4506 Form for each Obligor and Guarantor
Include Insurance Notice with Yes

Security Agreements and Mortgages? No
Include Deductible in Insurance Yes

Notice? No
Create Subordinated Notes with Always

Subordination Agreement Never
Select for each Subordination Agreement
Security Options in Subordination Creditor represents it holds no Security.

Agreement Creditor subordinates any Security it may hold.
Hazardous Waste Certificate and Include Loan Descriptions

Indemnification Options (Select Include all Property Addresses from Commercial
Any/None) Include Guarantors as Mortgages in Definition of Property
Indemnitors
Prompt for Additional Addresses to Specify in
Definition of Property
Bank County Options in Notary Insert Bank County

Blocks Leave Blank (because many closings do not occur
in the Banks County)
Include Notary Blocks in Include

Extension/Modification Agreements? Do Not Include
Opinion of Borrowers Legal Counsel Always Required

Never Required
Include reference to d/b/a for Yes


individual obligors? No
CRA Reporting: Do you want to Yes

gather data for CRA reporting? No
Notice Provision Option Use Notice Provision

Use Bank Notice Provision
Include Jury Waiver in Loan Always Include

Documents? Always Exclude
Include Homestead Waiver in Loan Always Include

Documents to the extent permitted Always Exclude
by Applicable Law
Suppress Witness Lines (except in No

recordable instruments where Yes
required by state law)?
Type of Authorization Options for Reference Specific Obligations Authorized

Resolutions Reference Specific Amounts Authorized
General Authorization
Select documents to print on Legal Assignments of Life Insurance

Paper (Select Any/None) Authority Documents
Collateral Assignment of Leases and Rents
Commercial Mortgage/Deed of Trust
Commitment Letters
Construction Loan Agreements
Extension/Modification Agreements
Guarantys
Hazardous Materials Certificate and
Indemnification
Loan/Security Agreements
Overdraft Line of Credit
Pledge Agreements
Promissory Notes
Residential Mortgages
Ship Mortgages


Subordination Agreement
Eliminate Control Sheets and all Yes

Warnings at the risk of the Bank!!! No
Enable Certain User Defined Text Loan Agreement - Additional Financial Covenants
Options (Select Any/None) Loan Agreement - Additional Financial Reports
Commitment Letter - Additional
Loan Agreement - Additional Loan References,
Provisions
Reps and Covenants
Loan Agreement - Floor Plan Provisions
Notes - Additional Provisions
Select Documents to Include For Notes

Bank Use Only Section Guarantys
Mortgages/Deeds of Trust
Loan Agreements
Security Agreements
Combined Security and Loan Agreement
Pledge Agreements
Select Additional Loan Fields for Loan Number

Prompt for each Note in Data Entry Loan Category
Select documents to include Loan Promissory Notes

Number in Header Loan Agreements
Use Standard or Short Form Loan Always use Standard Forms

Documents Always use Short Forms
Use Standard or Short Form Always use Standard Forms

Extension/Modification Agreement Always use Short Forms
Extra Pages for Duplex Print Never Include Extra Pages

Formatting Always Include Extra Pages (except for Real
Estate Documents)
Always Include Extra Pages (including for Real
Estate Documents)
Banks Custom Document Options Yes, the Bank has licensed these options


No, the Bank has not licensed these options
Display Interface Variables (Select HMDA

Any/None) Alltel Metavante
Create Loan Data Sheet with All Yes

Loan Documents No
Enable Multi-Party Loan, Security Yes

and Pledge Agreements No
Personal Financial Reporting Due After Actual Tax Filing Date

Date Options After Required Tax Filing Date
After Calendar Year
Specific Date in Year
After Fiscal Year
User Defined Text
Tax Return Due Date Options After Actual Tax Filing Date
After Required Tax Filing Date
After Calendar Year
Specific Date in Year
After Fiscal Year
User Defined Text
Banks Signature Block Options Use Loan Officer Name and Title
Blank Signature Block
State Financial Covenants in Negative

Affirmative or Negative? Affirmative
Include Specimen signature on Yes

Secretarys Certificates for No
corporations?
Federal Preemption of Governing Yes

Law to the extent applicable? No

Promissory Notes
Promissory Notes
State where Notes are delivered? Bank Address State

Governing Law State
Omit Delivery State
Note Default Rate Options Add a Margin to the existing Interest Rate
Use a preset Fixed Default Rate
Note Amortization Period Options Specify Amortization Periods in Years

Specify Amortization Periods in Months
Expressly state the length of the Always

Amortization Period in all Term In all cases except with a repricing option (i.e.,
Notes? variable rates)
Never
Multi-Step Prepayment Penalty No Prepayment Penalty at the end of the last

Options Step
Set a constant Prepayment Penalty after the last
Step equal to the last Step Percentage
Prepayment Penalty Options under Do not allow Prepayment Penalties for Notes
Pennsylvania Section 405 of Title 41 ($50k and under) secured by Residential
Mortgages
Allow Prepayment Penalties for Notes ($50k and
under) secured by Residential Mortgages
Variable Rate (daily or monthly) Revolving Notes (except for Multi-Rate)

Notes where the Initial Interest Rate Demand Notes
is Specified
Lines of Credit (with Variable Advance Periods)
Term Notes
Term Notes - Irregular Payments
Time Notes
Construction Notes (with Variable Construction
Periods)

Promissory Notes
Enable fixed Rate Revolving or No

Demand Notes? Yes
How should apply payments? Costs, Interest, Principal, Escrows

Interest, Principal, Costs, Escrows
Bank Defined Text
Include Banks and Borrowers Yes

addresses in Promissory notes? No
Include Further Assurance paragraph Yes

in Promissory Notes Text? No
Note Late Fee Options Percentage of Unpaid Amount

Greater of a Specific Amount or Percentage of
Unpaid Amount
Lessor of a Specific Amount or Percentage of
Unpaid Amount
Percentage of the Outstanding Balance
Greater of a Specific Amount or Percentage of
the Outstanding Balance
Lessor of a Specific Amount or Percentage of the
Outstanding Balance
Bank Defined Late Fee Text
Include Escrow Amounts in Late Always

Charge Calculation? Never
Type of Collateral Reference in General Language

Notes Specific Language added by User when Creating
Documents
Very Short Form Note Options Never use the Very Short Form Note
(instead of Standard or Short Form Always use the Very Short Form Note
Notes)
Type of Level Payment Use Language

Recalculation Language Use Bank Defined Language

Promissory Notes
Require Obligors signing Notes to Yes, for Revolving Notes Only

sign Loan Agreements Yes, for All Notes
No
Multi-Rate Loans Multi-Rate Loans Available

No Multi-Rate Loans Available
Multi-Rate Note Language Options Use Interest Rate Election Rider

Use Bank Defined Provisions in the body of the
Note
Monthly Rate Change Lookback No Lookback

Options Lookback
Select for each Loan
Quarterly 10 year adjustable rate No Lookback

Lookback options Lookback
Include notary Blocks in Promissory Include

Notes? Do Not Include
Include Endorser and Guarantor Yes

References in Notes? No

Definitions / Nomenclature
Definitions/Nomenclature
Defined Term for Lender in Loan Bank

Documents Lender
Include Grace Periods in Events of Yes

Default Yes, For Non-monetary Defaults Only
No
Interest Rate Index Definitions Use Definitions

Use Bank Definitions
Financial Covenant Definitions Use Definitions

Use Bank Definitions
Affiliate Definition Use Definition

Use Bank Definition
CAPEX Definition Options CAPEX

(Unfinanced/Maintenance) Unfinanced CAPEX
Maintenance CAPEX
Rate Management Transactions Do Not Include

(Swaps, etc.) included in the Always Include
definition of Obligations

Calculations / Rates
Calculations/Rates

How is the per diem interest rate Divide by Actual Number of Days in the Year
determined in Notes? Divide by a 360 Day Year
Divide by a 360 Day Year (with 30 day months)
How should calculate the maturity Previous Business Day

date of Notes? Exact Day
Next Business Day
Note Date Calculation Options Use the same day of the Month as the Closing
Date
First of the Month with Odd Days Interest in Advance
Text reference to the same day of Month as the
Closing Date
User Specified Day of the Month
Initial Interest Rate Options for to Calculate by adding Margin to Index

Quarterly - 10 Year Adjustable Notes User to Specify an Initial Fixed Rate
Initial Interest Rate Options for to Calculate by adding Margin to Index

Commitment Letters User to Specify an Initial Fixed Rate
What type of Variable Rate change Daily Rate Change

should use for Promissory Notes? Monthly Rate Change
When does Monthly Interest Rate 1st of Month

Adjustment Occur? Payment Date
Day Following Payment Date
End of Billing Cycle Date
Day following End of billing Cycle Date

Commitment Proposal Letter / Term Sheet / Closings /

Ancillary Documents
Commitment Proposal Letter / Term Sheet / Closings / Ancillary Documents
Disbursement Authorization Options Disbursement fees to be paid from specified

for Medicis Disbursement Letter Debit Account
Automatic payment for Principal and Interest
Payments from specified Debit Account
Addressee Format for Commitment Company/Attention

Letters Signer/Company
Term Sheet Format for Commitment Separate Term Sheet

Letters Term Sheet incorporated into Letter
Loan Purpose Paragraph in Never Include

Commitment Letters Always Include
Include Logo in Commitment Letters Never Include

Always Include
Items to Exclude from Closing Bylaws

Agenda Certificate of Good Standing or similar
certificates
Commitment Letter
Operating Agreements
Partnership Agreements
Trust Agreements
Bold Created items in Closing Yes

Agenda? No
Use Personal Titles (i.e. Mr., Ms., Yes

etc.) to Addressee in Commitment No
Letters

Commitment Proposal Letter / Term Sheet / Closings / Ancillary Documents
Notice of Negative Information Never Prepare Notices

under FACTA to Individual Borrowers Always Prepare Notices
and Guarantors?
Use Product Name for Type of Credit Yes

in Term Sheets No
Guarantor Signature Options for Sign Commitment Letters

Commitment Letters Do Not sign Commitment Letters
Loan Agreement
Loan Agreement
Kickup StepDown options for Always Disabled

Financial Covenants Always Enabled
Ordinary Course Loan Agreement No Permitted Amounts

Covenant Options (Capex, Debt, Quarterly Amounts Permitted
Liens, Judgments, Distributions)
Annual Amounts Permitted
Any Amounts Permitted
Loan Agreement Representations None

(Subsidiaries and Title to Properties) None Except as Listed on Attached Schedule
Exception Options
None Except as Previously Consented to in
Writing by the Bank
Bank Defined Exception
Transfer of Ownership Interests No Transfer Permitted

Option Transfers Not changing Control Permitted

Loan Agreement
Tax Return Options for Financial Federal Returns Only

Reporting State Returns Only
Federal and State Returns
Loan and Security Agreement Type Combine Loan and Security Agreement
Options Produce Separate Loan and Security Agreement
Clean-up and Clean-down at the Always at the Banks Option

Banks Option Options Always Required
Include Arbitration Provision in Loan Always Exclude

Documents? Always Include
Include reference to Specific Yes, Reference Specific Obligations

Obligations in Loan/Security No, Do Not Reference Specific Obligations
Agreements?
Select Paragraphs to Exclude from Contact with Accountant Covenant

Loan Agreement Operating and Deposit Account Covenant
Environmental Laws Representation
Loan Agreement Investments None

Covenant Exception Options None Except as Listed on Attached Schedule
None Except as Previously Consented to in
Writing by the Bank
Bank Defined Exception
Prompt for consolidated and Yes

consolidating financial statements No
even with only one Obligor?

Personal Property Collateral
Personal Property Collateral
User Defined Collateral Option Disabled

Enabled
UCC - 1 Form Addendum Options Always Include

Include Only with Real Estate Filings
Never Include
UCC Form Options Always Check the None Box for Organizational ID
Bank UCC Mailing Address instead of Bank
Address in Financing Statements
Omit Organizational ID in output
Omit Tax ID in output
Prompt for additional Electronic Filing Fields
UCC Filer Contact Options Use Loan Processor as Filer Contact

Specify UCC Filer Contact
Leave UCC File Contact Blank
Include Power of Attorney when No

there are Titled Vehicles Yes
Type of Assignment of Life Insurance Formatted Form

Form Life Insurance Industry Formatted Form
Include Representation of No
Percentage Ownership for Closely Yes
Held Securities In Pledge
Agreements
Which Type of Federal Reserve Federal Reserve Form U-1 (Bank Lenders)
Margin form should be used? Federal Reserve Form G-3 (Non-bank Lenders
including federal savings banks)
Banks Landlords Consent Restoration and Rent

Obligations upon taking possession None
of the premises
User Defined

Borrowing Base
Borrowing Base
Borrowing Base Cross-Age Provision Never Include

Option in definition of Eligible Always Include
Receivables
Borrowing Base Inventory Type Always Include Finished Goods, Work in Process
Options in definition of Eligible and Raw Materials
Inventory Select for each Transaction
Should the Borrowing Base Yes

Certificate contain a detailed No
calculation of Eligible Accounts?
Borrowing Base Certificate Minimum Weekly

Delivery Period Bi-weekly
Semi-monthly
Monthly
Bi-monthly
Quarterly
Semi-annually
Annually
Borrowing Base Additional Exclusion Show Variables to add additional Exclusions for
Variable Options for Eligible Eligible Accounts and Eligible Inventory
Accounts and Eligible Inventory Hide Variables to add additional Exclusions for
Eligible Accounts and Eligible Inventory

Real Estate Collateral
Mortgage/Deed of Trust Future Always include Future Advance (Dragnet)

Advance (Dragnet) provisions
Never include Future Advance (Dragnet)
provisions
New York Credit Line Mortgage Never

Future Advance (Dragnet) Options Follow other Policy Options
Create a separate Assignment of Always

Leases and Rents with each Never
Mortgage/Deed of Trust
Include Vesting language in Never

Mortgages/Deeds of Trust Select for each Mortgage
Include Taxpayer ID Certification in Never

Commercial Mortgages/Deeds of Always
Trust
Include Take Possession Remedy in Yes

Residential Mortgages No
Include UCC All Asset Language in Include

Mortgage/Deed of Trust Property Do Not Include
Description
Mortgage Prepared by and Return Loan Processor

Person Options Loan Officer
Servicing Officer
Specify for each Transaction
Mortgage Prepared by and Return Bank Address

Address Options Bank Servicing Address
Bank UCC Mailing Address
Mortgage Return Address
Specify for each Transaction

Mortgage Covenants NOT Tax Return

Automatically Included in Mortgages Leases and Rent Roll
Spousal Consent instead of Joinder to Arizona

be used for selected Community California
Property States.
Idaho
Louisiana
New Mexico
Nevada
Texas
Washington
Wisconsin
Guarantys
Guarantys
Include reference to Specific Yes, Reference Specific Obligations

Obligations in Guarantys? No, Do Not Reference Specific Obligations
Guaranty Debt Options Continuing Only

Continuing and Specific Debt
Guaranty Form Options Separate Guaranty form for each Guarantor

Enable Combined Guaranty form for all
Guarantors
Guaranty Termination Options Upon Notice

Upon Notice with Number of Days Notice
Specified
Termination Paragraph Omitted from Guaranty
Form

Enable Reaffirmation of Guaranty No

Option Yes
Guarantys
Guarantor Covenant not to further May not further encumber assets

encumber assets shown on May further encumber assets
Financials Options
Allow users to change Governing No

Law for each Guaranty Yes
Guaranty Notary Options Never Include Acknowledgment

Always Include Acknowledgment
Include User Defined Collateral Yes

reference in Guarantys? No
SBA Loans
SBA Guaranty Options Use a Single SBA Guaranty for all SBA Guarantors
Use a Separate SBA Guaranty for each SBA
Guarantor
SBA Variable Rate Index Options Wall Street Journal Rate

SBA Optional Peg Rate
SBA Compensation Agreement Produce with Agent Data

Options Produce with Blank Agent Data
Do Not Produce

Congratulations Support Info
Congratulations!
You are now familiar with Medicis key features and functions. We suggest that you continue to
use the software immediately, either in production or by creating your own test transactions to
further your skills.
We also offer Professional Services, such as Advanced Training Classes (via the Web or in a
classroom setting), all tailored to your needs.
Support Info
If you have any questions about the softwares features or about this guide, please contact
Medici Support at:
[email protected]
1-888-391-7900
Monday through Friday

8 AM 8 PM EST
Also, please check our corporate website for more information, as well as for the latest version
of this and other documents at: http://Support.WoltersKluwerFS.com
Go to Help > About:

Congratulations Support Info

Wolters Kluwer Financial Services

Medici

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Medici Commercial Lending

Trademarks and Credits

Medici User Manual ii

Medici User Manual iii

Transactions Module vs. Transactions Tab ............................................................ 45

Medici User Manual iv

Custom Variables ...................................................................................... 105

Medici User Manual v

Medici User Manual 1

Note: Visit http://support.WoltersKluwerFS.com to download any Medici

Microsoft Office Applications

Administrator vs. Security Manager

Medici User Manual 2

Medici User Manual 3

Obligor vs. Guarantor

Guarantor Guarantors only provide the following:

Medici allows up to 20 obligors and 20 guarantors per transaction.

Medici User Manual 4

Quick Setup and Basic Workflow

Medici User Manual 5

Quick Setup Steps

Medici User Manual 6

Enter the officers and processor information and click Add.

Medici User Manual 7

5. Click Create Documents to start a new transaction.

Medici User Manual 8

Medici User Manual 9

Medici User Manual 10

Navigate the Main Screen

Medici User Manual 11

Navigate the Menu Bar

Medici User Manual 12

Transaction Lock Manager

Medici User Manual 13

Transaction Delete Manager

Medici User Manual 14

Medici User Manual 15

2. When enabled, a check mark appears next to the command.

Note: If non-Medici users attempt to open a Medici-secured document directly on the

Medici User Manual 16

Access the Main Modules

The Transactions module allows you to view existing transactions, both

Use the Calculations module to access various financial calculators and

The User Admin module is where your Medici Administrator, or Security

The Import/Export icon opens the Import/Export module, which is an add-on

Medici User Manual 17

Medici User Manual 18

Medici User Manual 19

Medici User Manual 20

Business Entity Properties

Medici User Manual 21

Medici User Manual 22

Assign Authorized Signatories

Medici User Manual 23

Medici User Manual 24

Delete Assigned Entities

Medici User Manual 25