Docuscan C4250/C3200 A User Guide

DocuScan C4250/C3200 A
User Guide
Preface
Thank you for choosing the DocuScan C4250/C3200 A. This manual provides complete
information about the scanner, such as how to get ready to scan, operating instructions, and
usage restrictions and requirements. To get the most out of this product, read this manual
thoroughly before use.
After reading this manual, keep it handy for future reference.
This manual assumes that you are familiar with personal computers and network
environments.
Fuji Xerox Printing Systems Co., Ltd.
Adobe and Reader are registered trademarks or trademarks of Adobe Systems

Incorporated.
Microsoft, Windows, and Windows NT are registered trademarks or trademarks of Microsoft
Corporation in the US and other countries.
Permission have been obtained from Microsoft Corporation for use of software screen
shots.
All products/brand names are registered trademarks or trademarks of the respective
holders.
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions
before performing the required procedures.
As the scanner contains a feature designed to prevent forging of certain documents, there may be a rare
instances where copies do not achieve the desired results.
This product is certified by the following Agency using the Safety standards listed.
Agency Standard
NEMKO IEC60950-1 Edition 1 (2001)
This product was manufactured under a registered ISO9001 system.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.
XEROX, The Document Company, the digital X, Ethernet, and CentreWare are registered trademarks of
Xerox Corporation or Fuji Xerox Co., Ltd.
DocuWorks is a trademark.
2 Preface
Related Information Sources
Manuals Included with the Scanner
Setup and Quick Provides the scanner installation instructions,

Want to install the Reference Guide document loading instructions, basic scanning/
scanner. (hard cover/ copying procedures, and problem solving
PDF) information.
Want to use the Refer toContents of Setup and Quick Reference
Guide (Reference) (P. 10).
scanner.
> This manual is included in the "Software Pack"
Manuals CD-ROM.
you should
read before Want to know about Software Operation Guide Contains information about the "Software Pack"
using the the included CD- ("DocuWorks Self- CD-ROM and instructions on installing
scanner ROM. Extracting Documents" DocuScan Manager.
format file) > This manual is included in the "Software Pack"
CD-ROM.
Want to install
DocuScan Manager.
Want to know all about User Guide (PDF) Provides the scanning/copying procedures,
the scanner's (This manual) maintenance information, problem solving
features. information, and notes/restrictions on use.
This manual contains all of the information
included in the "Setup and Quick Reference
Want to know how to Guide" except for the scanner installation
troubleshoot error instructions.
messages. > This manual is included in the "Software Pack"
CD-ROM.
Manuals Want to know how to
you should clean the scanner.
read when
using the DocuScan Manager Contains information about features and
scanner Want to register Online Help operating procedures of DocuScan Manager.
addresses in Address > This manual can be viewed by selecting the
[Help] menu on DocuScan Manager.
Book.
Want to edit scanned

images.
CentreWare Internet Contains information about the features and
Want to monitor the Services Online Help operating procedures of CentreWare Internet
scanner on a Web Services.
> This manual can be viewed by selecting the
browser.
[Help] button on CentreWare Internet
Services.
Manual Included with the Optional Accessory

Scanner Stand Installation Guide Provides the scanner stand installation
instructions.
Note
To view PDF files, you must have Adobe Reader installed in your computer. If not installed, install it
from the "Software Pack" CD-ROM.
Related Information Sources 3

Using This Manual
Organization
This manual is organized by the following chapters. The summary of each chapter is as
follows:
1 Basic Operation Provides the names and functions of the scanner components and
the control panel buttons, as well as basic operating procedures
such as loading documents.
2 Scan Contains information about basic scanning procedure and how to
configure each scan feature.
3 Copy Contains information about basic copying procedure and how to
configure each copy feature.
4 Address Book and Subject/ Describes how to use Address Book and Subject/Comment List.
Comment List
5 Job Status Describes how to check the status of scan/copy jobs.
6 System Settings Provides descriptions for customizing various defaults.
7 DocuScan Manager Describes basic operating procedure of DocuScan Manager.
8 Problem Solving Contains problem solving procedures to help quickly resolve
problems.
9 Maintenance Provides maintenance information such as cleaning and relocating
the scanner.
A Appendix Contains information about the scanner specifications, optional
accessory, product information, and notes/restrictions on use.
Conventions
1. The illustrations and scanner interface screens are based on a DocuScan C4250
connected with a color printer. The procedural steps and computer screen shots are
based on Microsoft Windows XP.
2. This manual uses the following conventions:

[ ] : Items that appear on your computer screen or the touch panel display
on the scanner's control panel.
< > : The names of keys that appear on your computer keyboard or
hardware buttons and lamps on the scanner.
3. In this manual, paper feed orientations are referred to as follows:
, Long Edge Feed (LEF) :Paper is fed into the scanner long-edge first.
, Short Edge Feed (SEF) :Paper is fed into the scanner short-edge first.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
4 Using This Manual

Contents
Preface.............................................................................................................. 2
Related Information Sources ............................................................................ 3
Manuals Included with the Scanner .........................................................................3
Manual Included with the Optional Accessory .........................................................3
Using This Manual ............................................................................................ 4
Contents............................................................................................................ 5
Contents of Setup and Quick Reference Guide
(Reference) ................................................................................................. 10
Illegal Copies and Printouts ............................................................................ 12
1 Basic Operation........................................................................................ 13
1.1 Main Components ................................................................................................. 13
Front View .............................................................................................................13
Right/Rear View .....................................................................................................14
Duplex Automatic Document Feeder .....................................................................15
Control Panel .........................................................................................................16
1.2 Entering Characters............................................................................................... 18
Using the Numeric Keypad ....................................................................................18
Confirming an Entry ...............................................................................................19
Moving the Cursor .................................................................................................19
Deleting a Character ..............................................................................................19
Modifying a Character ...........................................................................................19
Character Entry Procedure ....................................................................................19
1.3 Switching On/Off the Power .................................................................................. 21
Switching On the Power ........................................................................................21
Switching Off the Power ........................................................................................21
1.4 Setting/Exiting the Power Saver Mode .................................................................. 22
1.5 Loading Documents............................................................................................... 23
Supported Documents ...........................................................................................23
Detectable Document Sizes ..................................................................................23
Document Loading Precautions ............................................................................24
Tips on Loading Documents ..................................................................................25
Loading Documents ...............................................................................................27
2 Scan ......................................................................................................... 30
2.1 Scanning Procedure .............................................................................................. 30
Step 1 Get ready to scan ......................................................................................30
Step 2 Load a document and insert media ...........................................................30
Step 3 Select the scan type ..................................................................................31
Step 4 Set the scan features ................................................................................32
Step 5 Start the scan job ......................................................................................33
Step 6 Check the job status ..................................................................................35
Step 7 Use the scanned data ...............................................................................36
2.2 Stopping a Scan Job ............................................................................................. 37
2.3 Scan Feature Setting Items ................................................................................... 38
2.4 Using Scan to E-mail ............................................................................................. 40
Operating Tips .......................................................................................................40
Configuring Settings for Scan to E-mail .................................................................41
2.5 Using Scan to PC .................................................................................................. 49
Operating Tips .......................................................................................................50
Contents 5
Configuring Settings for Scan to PC ......................................................................51
2.6 Using Scan to Media ............................................................................................. 58
Configuring Settings for Scan to Media .................................................................58
2.7 Setting the Basic Scan Features ........................................................................... 61
Output Color (Selecting the Output Color) .............................................................62
File Format (Selecting the File Format of the Scanned Data) ...............................63
2 Sided Originals (Scanning a 2-Sided Original) ...................................................64
Original Type (Selecting the Original Type) ...........................................................66
Lighten/Darken (Adjusting the Scan Density) ........................................................68
2.8 Setting Other Scan Features ................................................................................. 69
Scan Size (Specifying the Scan Size) ...................................................................70
Reduce/Enlarge (Specifying the Scan Ratio) ........................................................71
Scan Resolution (Specifying the Scan Resolution) ...............................................73
Image Compression (Specifying the Compression Rate of the Output) ................73
Mixed Sized Originals (Scanning Mixed-size Originals Simultaneously)
(DocuScan C4250 Only) .......................................................................................74
Original Orientation (Specifying the Orientation of the Original) ............................75
Sharpness (Adjusting the Sharpness of the Output) .............................................76
Auto Exposure (Removing the Background of the Original) ..................................77
Contrast (Adjusting the Contrast of the Output) ....................................................78
3 Copy ......................................................................................................... 79
3.1 Copying Procedure................................................................................................ 79
Step 1 Get ready to copy ......................................................................................79
Step 2 Load a document ......................................................................................79
Step 3 Select [Copy] .............................................................................................80
Step 4 Set the copy features ................................................................................80
Step 5 Enter the quantity ......................................................................................81
Step 6 Start the copy job ......................................................................................81
Step 7 Check the job status ..................................................................................83
3.2 Stopping a Copy Job ............................................................................................. 83
3.3 Copy Feature Setting Items................................................................................... 84
3.4 Setting the Basic Copy Features ........................................................................... 85
Paper Supply (Selecting a Paper Tray) .................................................................86
Reduce/Enlarge (Making a Reduced/Enlarged Copy) ...........................................89
Output Color (Selecting the Output Color) .............................................................91
2 Sided Copying (Making a 1-Sided/2-Sided Copy) ..............................................92
Lighten/Darken (Adjusting the Copy Density) ........................................................95
3.5 Setting the Image Quality Features ....................................................................... 96
Image Quality Presets (Specifying the Image Quality) ..........................................96
Original Type (Selecting the Original Type) ...........................................................98
Auto Exposure (Removing the Background of the Original) ..................................99
Color Balance (Adjusting the Color Balance of the Output) ................................100
Sharpness (Adjusting the Sharpness of the Output) ...........................................102
Color Saturation (Adjusting the Color Saturation of the Output) ..........................103
3.6 Settings Other Copy Features ............................................................................. 104
Copy Output (Collating or Uncollating the Output) ..............................................105
2 Up (Copying Two Originals on One Page) .......................................................106
Original Orientation (Specifying the Orientation of the Original) ..........................107
(DocuScan C4250 Only) ......................................................................................109
Edge Erase (Erasing Unwanted Marks from the Center/Edges of the Original) ..110
Original Size (Specifying the Scan Size) .............................................................111
6 Contents
4 Address Book and Subject/Comment List.............................................. 113
4.1 Overview.............................................................................................................. 113
What is Address Book ......................................................................................... 113
What is Subject/Comment List ............................................................................ 114
Registering Addresses/Subjects/Comments .......................................................114
Using Address Book and Subject/Comment List .................................................120
4.2 Using Address Book on the Scanner................................................................... 121
Displaying Address Book .....................................................................................121
Selecting an Address ...........................................................................................124
Searching for an Address ....................................................................................125
Viewing the Details of an Address .......................................................................126
5 Job Status .............................................................................................. 127

5.1 Using the Control Panel....................................................................................... 127
5.2 Using CentreWare Internet Services ................................................................... 128
6 System Settings ..................................................................................... 129

6.1 System Setting Procedure................................................................................... 129
Step 1 Display the [System Settings] screen ......................................................129
Step 2 Enter the system administrator password ...............................................129
Step 3 Select a setting item ................................................................................130
Step 4 Exit the [System Settings] screen ...........................................................130
6.2 System Settings Setting Items............................................................................. 131
6.3 Screen Contrast................................................................................................... 133
6.4 Common Settings ................................................................................................ 133
Machine Clock/Timers ......................................................................................... 133
Audio Tones ........................................................................................................137
Screen Defaults ...................................................................................................140
Original Size Button .............................................................................................141
Service Availability ...............................................................................................143
Service Login .......................................................................................................145
Other Settings ...................................................................................................... 147
Maintenance/Diagnostics ....................................................................................149
6.5 Network Settings ................................................................................................. 154
Port Settings ........................................................................................................154
Protocol Settings .................................................................................................155
6.6 Copy Settings ...................................................................................................... 158
Basic Copying ...................................................................................................... 158
Copy Defaults ...................................................................................................... 160
Auto Exposure Level ...........................................................................................166
Print Auditron Settings ......................................................................................... 169
6.7 Scan Settings ...................................................................................................... 170
Scan Defaults ...................................................................................................... 170
File Name Conflict ...............................................................................................176
Scan to PC Protocol ............................................................................................176
6.8 System Administrator Settings ............................................................................ 177
Setup Password ..................................................................................................177
7 DocuScan Manager................................................................................ 178

7.1 What is DocuScan Manager................................................................................ 178
What You Can Do ................................................................................................ 178
Image Editing Procedure .....................................................................................179
7.2 Registering an Address ....................................................................................... 180
Selecting a Scanner ............................................................................................180
Contents 7
Registering an Address Folder ............................................................................ 181
Registering an Address for Scan to PC ............................................................... 182
7.3 Importing Scanned Data...................................................................................... 186
Scanning an Image on the Scanner ....................................................................186
Importing an Image into DocuScan Manager ......................................................186
7.4 Editing Images Simultaneously ........................................................................... 187
Creating an Edit Images Icon ..............................................................................187
Executing an Editing Operation ...........................................................................188
7.5 Editing Images One by One ................................................................................ 190
Displaying an Image ............................................................................................190
Editing an Image ..................................................................................................191
7.6 Printing an Image ................................................................................................ 193
7.7 Saving an Image.................................................................................................. 193
8 Problem Solving ..................................................................................... 194

8.1 Identifying Your Problem ..................................................................................... 194
Problem Solving Procedure .................................................................................194
8.2 Clearing Document Jams .................................................................................... 195
DocuScan C4250 ................................................................................................ 195
DocuScan C3200 A .............................................................................................197
8.3 Hardware Problems............................................................................................. 199
8.4 Image Quality Problems ...................................................................................... 203
8.5 Scanner Feature Problems.................................................................................. 205
8.6 Network-related Problems ................................................................................... 206
CentreWare Internet Services Problems .............................................................206
8.7 Error Codes ......................................................................................................... 208
Other Errors .........................................................................................................215
9 Maintenance........................................................................................... 216
9.1 Monitoring/Managing the Scanner on a Web Browser ........................................ 216
Getting Ready to Use CentreWare Internet Services ..........................................216
Using CentreWare Internet Services ...................................................................217
CentreWare Internet Services Setting Items .......................................................219
Using the Online Help ..........................................................................................220
9.2 Cleaning the Scanner .......................................................................................... 220
Cleaning the Exterior ...........................................................................................220
Cleaning the Interior ............................................................................................220
9.3 Moving the Scanner............................................................................................. 226
A Appendix ................................................................................................ 229

A.1 Main Specifications.............................................................................................. 229
Scanner Specifications ........................................................................................229
Document Feeder Specifications .........................................................................230
Scan Feature Specifications ................................................................................231
DocuScan Manager System Requirements ........................................................231
Reduction/Enlargement Ratios ............................................................................ 232
A.2 Optional Accessory.............................................................................................. 233
Optional Accessory ..............................................................................................233
A.3 About Repair Performance Parts......................................................................... 233
A.4 Obtaining the Product Information....................................................................... 233
Updating the Scanner's Firmware .......................................................................233
A.5 Notes and Restrictions ........................................................................................ 234
Scan Features .....................................................................................................234
Copy Features .....................................................................................................234
8 Contents
A.6 Glossary .............................................................................................................. 236
Index ............................................................................................................. 240
Contents 9
Contents of Setup and Quick Reference Guide
(Reference)
Preface
Using This Manual
Contents
What You Can Do
Related Information Sources
Contents of the User Guide (Reference)
Safety Notes
1 Installing the Scanner............................................................................................ 14
Checking the Package Contents and Unpacking the Scanner
Main Components
Unlocking the Carriage Lock
Connecting and Switching On the Scanner
Changing the Display Language
Setting the Time Zone
Connecting the Scanner to a Network
Connecting the Scanner to a Printer
2 Network Settings .................................................................................................... 22
Network Setting Procedure
Setting an IP Address
Starting CentreWare Internet Services
Configuring the Settings for Scan to E-mail
Configuring the Settings for Scan to PC
Registering an Address in Address Book
3 Basic Operation ...................................................................................................... 31
Switching On/Off the Power
Setting/Exiting the Power Saver Mode
Loading Documents
Control Panel
Using the Screens
4 Scan ........................................................................................................................... 42
Using Scan to E-mail
Using Scan to PC
Using Scan to Media
Displaying a Preview
Stopping a Scan Job
5 Copy ........................................................................................................................... 56
Copy
Stopping a Copy Job
6 Problem Solving ...................................................................................................... 60
Identifying Your Problem
Clearing Document Jams
Hardware Problem
Image Quality Problems
Scanner Feature Problems
Network-related Problems
Error Codes
A Appendix ................................................................................................................... 79
Screen Functions and Character Entry Limits
Entering Characters
Optional Accessory
About Repair Performance Parts
Obtaining the Product Information
Main Specifications
Notes and Restrictions
10 Contents of Setup and Quick Reference Guide (Reference)

Index
Trademark
: Information included only in the Setup and Quick Reference Guide.
Contents of Setup and Quick Reference Guide (Reference) 11

Illegal Copies and Printouts
Copying or printing certain documents may be illegal in your country. Penalties of fines or
imprisonment may be imposed on those found guilty. The following are examples of items
that may be illegal to copy or print in your country.
Currency
Banknotes and checks
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy.
In case of doubt, contact your legal counsel.
12 Illegal Copies and Printouts

1 Basic Operation
1.1 Main Components
The following provides a brief description of the components of the DocuScan C4250/
C3200 A (hereinafter referred to as "the scanner").
Note
The components that are specific to only one of the models (DocuScan C4250/DocuScan C3200 A) are
noted with a model name.
Front View
DocuScan C4250 DocuScan C3200 A
No. Name Function
1 Document feeder cover Holds documents in place.
2 Document glass Place documents here.
3 Control panel The feature buttons, indicator lamps, and touch panel display are
placed here.
Refer to
"Control Panel (P. 16)"
4 USB Connector Connects a USB flash memory to the scanner.
Note
The USB interface of the scanner supports USB 2.0 (Hi-
Speed).
USB hubs cannot be connected.
5 Document feeder cover Detects the size of documents loaded.

sensor
6 Carriage lock Locks or unlocks the carriage (read head). When in a locked
(DocuScan C4250 only) position, it locks the carriage in place to prevent it from shaking
when moving the scanner.
1.1 Main Components 13

Right/Rear View
No. Name Function
1 Power switch Switches the scanner on/off.
2 Power cord connector Connects a power cord to the scanner.
3 Ethernet interface con- Connects a network cable to the scanner.

nector
Note
The Ethernet interface of the scanner supports 100BASE-TX/
10BASE-T.
4, 5 USB connector Connects a USB cable to the scanner.
Note
The USB interface of the scanner supports USB 2.0 (Hi-
Speed).
USB hubs cannot be connected.
6 Carriage lock Locks or unlocks the carriage (read head). When in a locked
(DocuScan C3200 A only) position, it locks the carriage in place to prevent it from shaking
when moving the scanner.
14 1 Basic Operation
Duplex Automatic Document Feeder
No. Name Function
1 Wheel Turned when clearing document jams.
2 Left cover Opened when clearing document jams.
3 Inner cover Opened when clearing document jams.
4 Document guides Adjusted to keep documents aligned.
5 Document feeder tray Load documents here.
6 Document output tray Holds scanned documents.
7 Documents indicator lamp Lights when documents are loaded correctly.

(DocuScan C4250 only)
8 Extension guide Extended when scanning long documents.

(DocuScan C3200 A only)

Control Panel
Note
The control panel is common to both the DocuScan C4250 and DocuScan C3200 A.
1 2 3 4 5 6
10
14 13 12 11
Name Function
1 Touch panel display Displays the messages and feature buttons required to
operate the scanner. Touch the display surface to
access and control the features.
2 Custom buttons <Copy> button Pressed to display the copy feature setting screen.
Basic Copying Image Quality More Copy
Features
Note Paper Supply Reduce
/ Enlarge Output Color
The features Auto Paper 100%
assigned to the
Tray 1 2 Sided
Auto %
A4
Tray 2 70%
custom buttons can A3 A3A4 Lighten/Darken
More... More...
be changed.
For details, refer to
"Screen Defaults (P. <Scan to PC> button Pressed to display the Scan to PC setting screen.
140)" in 6.4
Basic Scanning More
Scan
Save In
Common Settings. Address Book... Change File Name...
Features
Preview
SMB FTP
Server
Shared Name 1/2
Save In
<Scan to E-mail> button Pressed to display the Scan to E-mail setting screen.
More Scan
E-mail Address Basic Scanning Features
Address Book... Details... Clear Preview
From
To
1/9
<All Services> button Pressed to display the [All Services] screen.

All Services
Job Status
Copy Scan to E-mail
Scan to PC Scan to Media
3 Numeric keypad Pressed to enter numbers and characters.
Name Function
4 <Address Book> button Pressed to display the [Address Book] screen. Pressing
this button takes you first to the following screen. Select
the type of [Address Book] screen from [Scan to E-mail]
and [Scan to PC].
Select Service Close
Scan to E-mail Scan to PC
5 <Tools> button Pressed to display the [Tools] screen that allows you to
set the defaults.
Tools Close
System Settings Screen Contrast
6 <Power Saver> button Pressed to exit the Power Saver mode.

The scanner switches into the Power Saver mode to
reduce the power consumption during periods of inac-
tivity. This button lights when the scanner is in the
Power Saver mode.
Refer to
"1.4 Setting/Exiting the Power Saver Mode (P. 22)"
7 <Clear All> button Pressed to reset the features to the defaults.
8 <Stop> button Pressed to stop scanning or copying.
9 <Start> button Pressed to start scanning.
10 <Error> lamp Lights when an error occurs.
11 <OK> button Used when entering characters. Pressing this button

confirms your entry.
12 <J> button Used when entering characters. Pressing this button

moves the cursor or confirms your entry.
13 <C> button Cancels the copy quantity entered (Resets the quantity
to 1).
Used also when entering characters. Pressing this but-
ton deletes characters or cancels confirmed entries.
14 <I> button Used when entering characters. Pressing this button

moves the cursor or reverses the order of characters.

1.2 Entering Characters
To enter characters, use the numeric keypad on the control panel.
You can enter alphanumeric characters and symbols.
Using the Numeric Keypad

The following characters can be entered by pressing the corresponding buttons on the
numeric keypad.
Locate the button labelled with the character you want to enter, and press the button
repeatedly until the character appears on the touch panel.
Each button displays the characters in the order indicated in the chart: a number, the lower-
case characters, and then the upper-case characters.
When a button is pressed continuously after the last character is displayed, it goes back to
display the first character and then the rest of the characters in the same order.
Example: When the [2] button is pressed repeatedly, the touch panel displays:
2 > a > b > c > A > B > C > 2 > a...
If you press the [I] button repeatedly when a character is displayed (before confirming its
entry), the rest of the characters will display in the reversed order.
Number Button Assigned Numbers/Characters
[1] button 1@:./
[2] button 2abcABC
[3] button 3defDEF
[4] button 4ghiGHI
[5] button 5jklJKL
[6] button 6mnoMNO
[7] button 7pqrsPQRS
[8] button 8tuvTUV
[9] button 9wxyz WXYZ
[0] button 0 Space
[*] button -_ ~
[#] button !#$%&~^\|`;:?@_,.+-*

/=()[]{}<>
Confirming an Entry
If you press a number button to enter a character, and press another button to enter next
character, the entry of the first character will be confirmed and the second character will
display on the touch panel.
Character entries can also be confirmed by pressing the <OK> button. When an entry is
confirmed by pressing the <OK> button, the cursor in the shape of an "I" displays right of
the character entered.
Moving the Cursor

To modify or delete a character, move the cursor to the right of the character to be modified
or deleted.
To move the cursor, press the <I> or <J> button.
Deleting a Character
To delete a character, move the cursor to the right of the character, and press the <C>
button.
Before confirming your entry, the character you entered is highlighted. While it is
highlighted, it can be deleted by pressing the <C> button.
Note
Depending on the entry field, an entire character string can be deleted at once by pressing the <C>
button, or by selecting the [Clear] button on the touch panel.
Modifying a Character
To modify a character, move the cursor to the right of the character and press the <C>
button. Then, enter the correct character using the numeric keypad.
Character Entry Procedure

Use the following procedure to enter characters using the numeric keypad.
In this example, we will enter the word catalog in the [Subject] entry box.
Enter/Change Subject Cancel Save

1. On the touch panel, select the [Subject]
Select from List
entry box.
Subject
2. Using the <J> button, move the cursor to Scan Data from [Host Name]
right of the default entry.
Restore Auto
3. Press the <C> button repeatedly until the

default entry is deleted.
1.2 Entering Characters 19

4. Press the following buttons in the order and
number of times as below:
<2> button: 4 times
<2> button: 2 times
<8> button: 2 times
<2> button: 2 times
<5> button: 4 times
<6> button: 4 times
<4> button: 2 times
The word "catalog" is entered.
5. Press the <OK> button to confirm your

entry.
Enter/Change Subject Cancel Save
Select from List

6. Select [Save].
Subject
Catalog
Restore Auto
1.3 Switching On/Off the Power
Switching On the Power
1. Press the power switch to the <|> position.
2. When the scanner is switched on, the

default screen appears on the touch panel.
Important
If an error message appears, follow the instructions
in the message to resolve the error. If an error code
is displayed, refer to "8.7 Error Codes (P. 208)" for
suggested solutions.
Note
The scanner does not use electricity when the power is switched off even if the power cord is plugged in.
Switching Off the Power

Important
Do not switch the power off while running a scan job. Otherwise, the scan data remained in the scanner
and the information stored in the scanner's memory will be lost.
1. Make sure that the scanner is not in operation by checking the display on the touch
panel.
2. Press the power switch to the <O> position

to switch off the scanner.
1.3 Switching On/Off the Power 21

1.4 Setting/Exiting the Power Saver Mode
The scanner has the Power Saver feature which reduces the power consumption during the
periods of inactivity.
As delivered, the scanner automatically switches to the Power Saver mode 10 minutes after
the last operation.
During the Power Saver mode, all indicator lamps on the control panel except for the
<Power Saver> button go out. The touch panel also goes blank and displays nothing.
The factory default setting of 10 minutes is changeable within the range of 1 to 60 minutes.
The scanner consumes less than 9 W during the Power Saver mode, and returns to the
ready-to-scan state in about 12 seconds when re-activated.
Note
The Power Saver mode can be disabled.
Refer to
For more information about the Power Saver mode, refer to "Auto Power Saver (P. 137)".
Exiting the Power Saver Mode
To exit the Power Saver mode, press the <Power Saver> button on the control panel.
1.5 Loading Documents
Two choices of document input areas are available: the document glass and duplex
automatic document feeder (hereinafter referred to as the "document feeder").
Use the document feeder when scanning or copying multiple-sheet documents
simultaneously.
Note
If loading additional documents while the first document is being scanned, load them in the same
document input area as the first document.
You cannot change the document input area during a job. Only one document input area can be used for
a single job.
Supported Documents
Documents that meet the following criteria can be scanned from the document glass or
document feeder:
Document Glass Document Feeder
Document size C4250 [Max.] 334.5 x 452.0 mm [Min.] 100.0 x 148.0 mm

[Max.] 297.0 x 432.0 mm
C3200 A [Max.] 220.0 x 300.0 mm [Min.] 140.0 x 140.0 mm

[Max.] 215.9 x 355.6 mm
Scannable area C4250 [Min.] 15.0 x 15.0 mm [Min.] 100.0 x 148.0 mm

[Max.] 297.0 x 432.0 mm [Max.] 297.0 x 432.0 mm
C3200 A [Min.] 15.0 x 15.0 mm [Min.] 140.0 x 140.0 mm

[Max.] 215.9 x 297.0 mm [Max.] 215.9 x 355.6 mm
Document weight C4250 35 - 120 g/m (1-sided documents)

(Gram per square 50 - 120 g/m (2-sided documents*)
meter*)
C3200 A 60 - 105 g/m (1-sided documents)
60 - 105 g/m (2-sided documents*)
Loading capacity 1 sheet 50 sheets

(plain paper: 60 - 100 g/m)
*1 Gram per square meter (g/m) refers to a weight in grams of one square meter of paper.
*2 The values apply when scanning or copying documents 2-sided.
Detectable Document Sizes

The scanner automatically senses the sizes of documents loaded. Documents of the
following standard sizes can be scanned or copied without specifying their sizes.
Note
The chart shows the standard paper sizes for A/B Series (8K/16K). For the standard paper sizes for A/B
Series and Inch Series, and for information on how to set the scanner to detect other paper size series,
refer to "Paper Size Settings (P. 148)".
When loading a document of non-standard paper size, specify the size under [More Scan Features] >
[Scan Size] if scanning, or under [More Copy Features] > [Original Size] if copying. For more
information, refer to "Scan Size (Specifying the Scan Size) (P. 70)" or "Original Size (Specifying the
Scan Size) (P. 111)".
1.5 Loading Documents 23

C4250 B5 , B5 , A5 , A5 , A4 , B5 , B5 , A5 , A5 , A4 ,
A4 A4 , B4 , A3
8.5 x 11 , B4
A3 , 11 x 17 , A6 , B6 ,
16K , 16K , 8K
C3200 A B5 , A5 , A5 , A4 , A6 , B5 , A5 , A5 , A4
B6 , 8.5 x 11 , 16K
Document Loading Precautions

Observe the following precautions when placing documents on the document glass or into
the document feeder.
Documents Not Supported
Document Glass
The following types of documents can cause the auto size sensor to malfunction, resulting
in an error message or image loss.
Remedy the problem as follows:
Document Type Remedy
Non-standard size documents Specify the document size in [Scan Size] on the [More
Scan Features] screen if scanning, or in [Original Size] on
Glossy documents the [More Copy Features] screen if copying.
Thick documents (such as books)
Highly translucent documents (such as Place a blank paper of the same size on top of the docu-
transparencies) ment, or specify the document size in [Scan Size] on the
[More Scan Features] screen if scanning, or in [Original
Torn, wrinkled, hole-punched, or tightly Size] on the [More Copy Features] screen if copying.
curled documents
Important
Do not load documents that contain a lot of moisture. The moisture may get inside the scanner and
cause it to malfunction.
Do not load documents that weigh more than 5 kg. Doing so may break the document glass or the
scanner itself.
Note
Documents that use photo holders may not be properly scanned or copied depending on how lumpy the
films are.
Refer to
For information about [Scan Size], refer to "2.8 Setting Other Scan Features (P. 69)".
For information about [Original Size], refer to "3.6 Settings Other Copy Features (P. 104)".
Document Feeder
The following types of documents may get jammed or damaged if loaded into the document
feeder. Make sure to scan them from the document glass.
Folded, Cut and Lightweight Curled Carbon Pre-punched

creased or paste originals originals paper paper
torn originals originals
The following types of documents must also be scanned from the documents glass:
glossy documents (such as photos)
documents that are glued or held together with clips or staples
thick documents
highly translucent documents (such as transparencies)
documents using thermosensitive paper
The DocuScan C3200 A does not support scanning of mixed-size documents (documents
of different sizes) from the document feeder.
Tips on Loading Documents
Document Orientation
When scanning/copying documents, specify their orientations to identify which side is their
top.
Select [Head to Top] or [Head to Left] under [Original Orientation] either on the [More Scan
Features] or [More Copy Features] screen.
When the output file format is TIFF, Multi-page TIFF, or JPEG, load documents in "Head to
Left" orientation.
When scanning 2-sided documents, make sure that they are loaded in the orientation
specified in [2 Sided Orig.] if scanning, or in [Original Orientation] if copying.
Head to Top
Top
Top TIFF, Multi-page TIFF, JPEG
Left Right
Bottom
PDF, DocuWorks
Original placed on document glass Scan result

Top
TIFF, Multi-page TIFF, JPEG
PDF, DocuWorks
Original loaded into document feeder Scan result
Head to Left
Top
Left Right Top
Bottom
Top
Refer to
For information about [Original Orientation] (scan), refer to "2 Sided Originals (Scanning a 2-Sided
Original) (P. 64)" or "Original Orientation (Specifying the Orientation of the Original) (P. 75)".
For information about [Original Orientation] (copy), refer to "2 Sided Copying (Making a 1-Sided/2-Sided
Copy) (P. 92)" or "Original Orientation (Specifying the Orientation of the Original) (P. 107)".
Scanning Non-Standard Size Documents

When scanning non-standard size documents or documents with sticky notes attached,
specify their sizes on the [More Scan Features] or [More Copy Features] screen.
When scanning:
[More Scan Features] screen > [Scan Size] > [Variable Size]
When copying:
[More Copy Features] screen > [Original Size] > [Variable Size]
Refer to
Scanning Mixed-size Documents (DocuScan C4250 only)
When scanning documents of different sizes, set [Mixed Sized Originals] to [On].
Refer to
For information about [Mixed Sized Originals], refer to "Setting Other Scan Features (P. 69)" or "3.6
Settings Other Copy Features (P. 104)".
When loading mixed-size documents, follow the guidelines below:

Load A5 documents in LEF orientation.
Align the top left corner of documents to prevent them from jamming.
Align the corner
Loading Documents
The following explains how to load documents.
Using the Document Glass

Use the following procedure when scanning a document from the document glass:
1. Open the document feeder cover.
Important
Raise the document feeder cover until the document
feeder cover sensor is detached. The auto size
sensor will not work unless the sensor is detached
from the document feeder cover.
2. Place the document face down on the

document glass, aligned with the top left
corner of the document glass.
Note
When scanning a highly translucent document, such
as a transparency or tracing paper, place a blank
paper on top of it.
3. Close the document feeder cover.
Note
Besure to close the document feeder cover gently. Otherwise, the document glass may break.

Important
When scanning a thick document, do not press it hard against the document glass. The document
glass may break and injure you.
When scanning with the document feeder cover open, do not stare at the scan light. The light may
cause eye irritation or fatigue.
Using the Document Feeder (DocuScan C4250)

Up to 50 sheets of documents (plain paper: 60-100 g/m2) of sizes ranging from 100.0 x
148.0 mm to 297.0 x 432.0 mm can be loaded at once using the document feeder. When
scanning more than 50 sheets, load 50 sheets or less at a time.
Note
When scanning more than 50 sheets, select [Next Original] while the first 50 sheets are being scanned,
and load the next 50 sheets or less to scan all documents as a single job. For more information, refer to
" Step 5 Start the scan job (P. 33)" or " Step 6 Start the copy job (P. 81)".
The document feeder feeds documents from the top of the stack and outputs them face
down. Use the following procedure when loading documents into the document feeder.
1. Remove all staples and paper clips from the documents and align their edges.
2. Insert the documents into the document

feeder face up, and align them with the left
and rear edges of the document feeder tray.
When the documents are loaded correctly,
the document indicator lamp lights up.
3. Position the document guide to just touch

the edge of the documents.
Important
Keep the followings in mind to prevent the
documents from being jammed or damaged:
Do not hold the documents while they are being
fed into the document feeder.
Constantly remove the documents from the
document output tray after they are output (Do
not leave them on the tray until they are piled up).
Do not put any objects on the document output tray.
Using the Document Feeder (DocuScan C3200 A)
Up to 50 sheets of documents (plain paper: 60-100 g/m2) of sizes ranging from 140.0 x
140.0 mm to 215.9 x 355.6 mm can be loaded at once using the document feeder. When
scanning more than 50 sheets, load 50 sheets or less at a time.
Note
When scanning more than 50 sheets, select [Next Original] while the first 50 sheets are being scanned,
and load the next 50 sheets or less to scan all documents as a single job. For more information, refer to
" Step 5 Start the scan job (P. 33)" or " Step 6 Start the copy job (P. 81)".
The document feeder feeds documents from the top of the stack and outputs them face
down. Use the following procedure to load documents into the document feeder.
1. Remove all staples and paper clips from the documents and align their edges.
2. Insert the documents into the document

feeder face up (If the documents are 2-
sided, their front sides should face up).
Make sure that the documents are loaded
all the way into the document feeder.
3. Position the document guides to just touch

the edge of the documents.
Important
Keep the followings in mind to prevent the
documents from being jammed or damaged:
Do not hold the documents while they are being
fed into the document feeder.
Constantly remove the documents from the
document output tray after they are output (Do
not leave them on the tray until they are piled up).
Do not put any objects on the document output tray.

2 Scan
2.1 Scanning Procedure
This section outlines the procedure of scanning a document and creating its electronic data.
For details, refer to the description provided for each operation.
Step 1 Get ready to scan
Get ready to
STEP 1 scan 2 3 4 5 6 7
Before using the scan features, ensure that the following items are available or have been
performed:
Scan Type Items to Get Ready Resource to Use
Scan to E-mail Set an IP address Control panel

Enable ports (or CentreWare Internet Services)
Set the e-mail parameters CentreWare Internet Services
Register an address DocuScan Manager

(or CentreWare Internet Services)
Scan to PC Set an IP address Control panel

Enable ports (or CentreWare Internet Services)
Create a folder in which to Computer on which to save scanned data

save scanned data
Register a login user Computer on which to save scanned data
Register an address DocuScan Manager

(or CentreWare Internet Services)
Scan to Media USB flash memory
Refer to
For information on how to get your scanner ready to scan, refer to "2 Network Settings" in the Setup and
Quick Reference Guide.
Step 2 Load a document and insert media
Load a document
STEP 1 2 and insert media
3 4 5 6 7
Place a document onto the document glass or into the document feeder.
When using Scan to Media, plug a USB flash memory into the scanner's USB connector.
30 2 Scan
Refer to
For instructions on how to load documents, refer to "1.5 Loading Documents (P. 23)".
For instructions on connecting a USB flash memory to the scanner, refer to "2.6 Using Scan to Media (P.
58)".
Step 3 Select the scan type
Select the scan

STEP 1 2 3 type 4 5 6 7
Select the type of the scan job from the [All Services] screen depending on where you want
to save the scanned data. The following types of scan jobs are available:
Scan to E-mail
Sends the scanned data by e-mail.
Refer to
For more information, refer to "2.4 Using Scan to E-mail (P. 40)".
Scan to PC
Transfers the scanned data to a network-connected computer using an FTP or SMB
protocol.
Refer to
For more information, refer to "2.5 Using Scan to PC (P. 49)".
Scan to Media
Saves the scanned data on the USB flash memory.
Refer to
For more information, refer to "2.6 Using Scan to Media (P. 58)".
1. Push the <Scan to E-mail>/<Scan to PC>

button on the control panel. Or, select
[Scan to E-mail]/[Scan to PC]/[Scan to
Media] on the [All Services] screen.
Note
The features assigned to the custom buttons can be
changed. For more information, refer to "Custom
Buttons 1 - 3 (P. 141)".
When a password is set for the feature selected, a
screen prompting you to enter the password appears.
When prompted, enter the password using the
numeric keypad and select [Confirm]. For information All Services
on how to set passwords, refer to "Service Login (P.
145)".
If the feature selected is disabled, a message Job Status
informing you of this appears. To enable or disable Copy Scan to E-mail
each feature, refer to "Service Availability (P. 143)".
2. Set the required settings such as the Save

In location. Scan to PC Scan to Media
When [Scan to E-mail] is selected, set the
2.1 Scanning Procedure 31

settings on the [E-mail Address] screen.
When [Scan to PC] is selected, set the
settings on the [Save In] screen.
Note
You do not need to set the Save In location when
using the Scan to Media feature. Data is always saved
right under the root directory of the USB flash memory.
If old settings are still present, pressing the <Clear All>
button resets them to the defaults.
Step 4 Set the scan features
Set the scan

STEP 1 2 3 4 features 5 6 7
As necessary, set the scan features such as image quality and output file format. The scan
features can be set on the following two types of screens:
Basic Scanning
Used when setting features such as scan color, image quality, scan density, and file format.
Refer to
For more information, refer to "2.7 Setting the Basic Scan Features (P. 61)".
More Scan Features

Used when setting features such as scan size and scan ratio.
Refer to
For more information, refer to "2.8 Setting Other Scan Features (P. 69)".
1. Display one of the above screens by

E-mail Address Basic Scanning More
Scan
selecting the [Basic Scanning] tab or [More Features
Scan Features] tab, and set the required Output Color File Format 2 Sided Orig.
features.
Full Color PDF
Note Original Type

Grayscale DocuWorks
If old settings are still present, pressing the <Clear All>
button resets them to the defaults. Black TIFF
Lighten/Darken
More...
E-mail Address Basic Scanning More Scan

Features
Scan Size Image Compression

Auto Size Normal
Detect
Reduce / Enlarge Mixed Sized Orig.
100% Off 1/2
Scan Resolution Original Orientation

200 dpi Head to Left
32 2 Scan
Step 5 Start the scan job
Start the scan job

STEP 1 2 3 4 5 6 7
To start scanning, return to the screen where you set the Save In location in " Step 3 Select
the scan type (P. 31)".
1. Display the [E-mail Address]/[Save In]

(Scan to PC)/[Save In] (Scan to Media) E-mail Address Basic Scanning More Scan
Features
screen.
2. If you want to preview the scanned image, From

select the [Preview] check box.
To Jane Smith
CC System Design Group 1/9
BCC ABC Corp.
3. Press the <Start> button on the control

panel.
Important
When the document is loaded into the document
feeder, do not hold it while it is being fed.
Note
If a problem occurs, the touch panel displays a
message. Follow the instructions in the message to
remedy the problem. If an error code is displayed,
refer to "8.7 Error Codes (P. 208)" for suggested
solutions.
It may take some time for the scanner to start
scanning. The scanner starts scanning after verifying
the status of the Save In location.
Preview
When the [Preview] check box is selected, press the <Start> button to display the preview
of the image. You can verify the scan result on the preview screen.
Note
The preview may not show the fine details of the image. The details, however, are scanned and saved
as they appear on the original.
1. Verify the scanned image on the preview

screen. 90-degree CW
90-degree CCW
90-degree CW/90-degree CCW
Preview
Rotates and saves the scanned image. Next Page
This setting applies also to the rest of the pages. 1 pages scanned
Stop
Note
Images can be rotated only when scanned in PDF or Last Original Next Original
DocuWorks format.

Preview Next Page
Shows the preview of the next page.
Stop
Stops the scan job.
Last Original/Next Original

Sets whether you have more documents to scan.
Refer to
For information about canceling a scan job from a
preview screen, refer to "4 Scan" in the Setup and
Quick Reference Guide.

panel. The scanning starts.
Note
It may take some time for the scanner to start
scanning. The scanner starts scanning after verifying
the status of the Save In location.
When you have more documents to scan
When you have more documents to scan, select [Next Original] on the touch panel while
the first document is being scanned. The scanner recognizes that there are more
documents to be scanned and scans them as a single job.
Up to 500 pages can be scanned per a single job.
Note
When the number of scanned pages reaches 500, a message appears and the scanner will not scan the
rest of pages. When scanning documents that exceed 500 pages, scan the first 500 pages and then
scan the rest of the pages as a new job.
1. Select [Next Original] while the first

document is being scanned. Scanning Documents...
E-mail Address: [email protected]

A4
Full Color
200dpi
Pages Pages
Scanned Transferred
70%
10 7
Last Original Next Original
34 2 Scan
When the scanning of the first document
Press Start to scan.
completes, the message on the touch panel Press Last Original to complete scanning.
changes.
E-mail Address: [email protected]
Note A4
If no operation is performed for a specific amount of Full Color
200dpi
time, the scanner automatically assumes that there Pages Pages
are not more documents to be scanned and presumes Scanned Transferred
70%
the scan job.
10 7
2. Load the next document.

Refer to
For instructions on how to load documents, refer to
"1.5 Loading Documents (P. 23)".

panel. If you have more documents to scan,
repeat the process of loading a document
and pressing the <Start> button.
4. When all documents are scanned, select

[Last Original].
Step 6 Check the job status
Check the job

STEP 1 2 3 4 5 6 status 7
As necessary, check whether the job has been scanned successfully.

Selecting [Job Status] on the [All Services] screen displays the [Completed Jobs] screen.
Refer to
For information about checking job status, refer to "5 Job Status (P. 127)".

Step 7 Use the scanned data
Use the scanned

STEP 1 2 3 4 5 6 7 data
Scan to E-mail
Sends the scanned data to a specified e-mail address. The recipient will receive the data
as an e-mail attachment.
Scan to PC
Saves the scanned data on a specified computer.
Note
If editing the scanned data using DocuScan Manager, it is convenient if you set the Save In location on
DocuScan Manager.
Refer to
For installation instructions of DocuScan Manager, refer to the Software Operation Guide.
For basic operating instructions of DocuScan Manager, refer to "7 DocuScan Manager (P. 178)".
For detailed operating instructions of DocuScan Manager, refer to the DocuScan Manager Online Help.
Scan to Media
Saves the scanned data on the USB flash memory.
You can unplug the media when the following screen is displayed.
Basic Scanning More

Scan
Save In Features
Change File Name... Preview
The USB Flash Memory

is inserted.
Do not remove it
while saving the data.
(You can remove it
when it is not saving)
36 2 Scan
2.2 Stopping a Scan Job
1. Press the <Stop> button on the control
panel.
A message appears confirming the
cancellation of the job.
2. Select [Yes].
A message appears informing you that the Cancel Job Yes No
cancellation is complete.
Do you want to cancel the job?
3. Select [Close].
Job Cancelled Close
The job has been cancelled.
2.2 Stopping a Scan Job 37

2.3 Scan Feature Setting Items
The scan features offer the following setting items:
Scan to E-mail
Screen Setting Item Reference
E-mail Address Address Book "Setting the Recipient's E-mail Address

(P. 42)"
Details "Setting a Subject/Comment (P. 44)"
Clear "Setting the Sender's E-mail Address (P.

42)"
"Setting the Recipient's E-mail Address
(P. 42)"
Preview "Preview (P. 33)"
From "Setting the Sender's E-mail Address (P.

42)"
To "Setting the Recipient's E-mail Address

(P. 42)"
Details Subject "Setting a Subject/Comment (P. 44)"
Reply to
File Name
Comment
Scan to PC
Save In Address Book "Setting the Save In Location Using

Address Book (P. 51)"
Change File Name "Setting the File Name (P. 56)"
SMB/FTP "Transfer Protocol (P. 52)"
Server "Server (P. 52)"
Shared Name "Shared Name (SMB) (P. 53)"
Save In "Save In (P. 54)"
User Name "User Name (P. 54)"
Password "Password (P. 56)"
Change File Name File Name "Setting the File Name (P. 56)"
File Name Conflict
38 2 Scan
Scan to Media
Save In Change File Name "Setting the File Name (P. 56)"
Change File Name File Name "Setting the File Name (P. 59)"
File Name Conflict
Other Scan Features

Basic Scanning Output Color "Output Color (Selecting the Output

Color) (P. 62)"
File Format "File Format (Selecting the File Format

of the Scanned Data) (P. 63)"
2 Sided Orig. "2 Sided Originals (Scanning a 2-Sided

Original) (P. 64)"
Original Type "Original Type (Selecting the Original

Type) (P. 66)"
Lighten/Darken "Lighten/Darken (Adjusting the Scan

Density) (P. 68)"
More Scan Features Scan Size "Scan Size (Specifying the Scan Size)
(P. 70)"
Reduce/Enlarge "Reduce/Enlarge (Specifying the Scan

Ratio) (P. 71)"
Scan Resolution "Scan Resolution (Specifying the Scan

Resolution) (P. 73)"
Image Compression "Image Compression (Specifying the

Compression Rate of the Output) (P.
73)"
Mixed Size Orig.* "Mixed Sized Originals (Scanning Mixed-

size Originals Simultaneously) (DocuS-
can C4250 Only) (P. 74)"
Original Orientation "Original Orientation (Specifying the Ori-

entation of the Original) (P. 75)"
Sharpness "Sharpness (Adjusting the Sharpness of

the Output) (P. 76)"
Auto Exposure "Auto Exposure (Removing the Back-

ground of the Original) (P. 77)"
Contrast "Contrast (Adjusting the Contrast of the

Output) (P. 78)"
*This item is not available on the DocuScan C3200 A.
2.3 Scan Feature Setting Items 39

2.4 Using Scan to E-mail
This section explains how to convert scanned data into PDF, DocuWorks, TIFF, or JPEG
format and send it via e-mail using the Scan to E-mail feature.
This corresponds to " Step 3 Select the scan type (P. 31)" in 2.1 Scanning Procedure.
Select the scan

STEP 1 2 3 type 4 5 6 7
Scan to E-mail allows you to send scanned data as an e-mail attachment. Fax might get
mixed up with other faxes and may not reach the intended recipient. Using this feature,
however, data is sent directly to the recipient without any worry of getting lost.
Scanned data
PC
Scanned data
E-mail server
PC
Operating Tips
Getting Ready for Scan to E-mail
To use the Scan to E-mail feature, configure the following settings:

Specify the method of obtaining an IP address and set an IP address on the control panel.
Start CentreWare Internet Services on the control panel.
Set the e-mail parameters on CentreWare Internet Services.
Refer to
For details on the above settings, refer to 2. Network Settings in the Setup and Quick Reference Guide.
40 2 Scan
Setting E-mail Addresses/Subjects/Comments
E-mail addresses, subjects, and comments (messages) can be entered by the following two
methods:
Using the numeric keypad on the control panel.
Storing them in Address Book or Subject/Comment List and selecting them on the
scanner.
Refer to
For information on how to enter characters on the control panel, refer to "1.2 Entering Characters (P.
18)".
For information about character entry restrictions, refer to "Registering Addresses/Subjects/Comments
(P. 114)".
For information about Address Book and Subject/Comment List, refer to "4.2 Using Address Book on the
Scanner (P. 121)".
Addresses, subjects, and comments stored in Address Book or Subject/Comment List can
be altered using the numeric keypad on the control panel.
Addresses, subjects, and comments can be registered in Address Book or Subject/

Comment List using DocuScan Manager or CentreWare Internet Services.
Refer to
For operating instructions of CentreWare Internet Services, refer to "9.1 Monitoring/Managing the
Scanner on a Web Browser (P. 216)".
For instructions on setting addresses/subjects/comments on CentreWare Internet Services, refer to the
CentreWare Internet Services Online Help.
Configuring Settings for Scan to E-mail

Pressing the <Scan to E-mail> button on the control panel or selecting [Scan to E-mail] on
the [All Services] screen displays the [E-mail Address] screen.
All Services
Scan
Features
Job Status Address Book... Details... Clear Preview
Copy Scan to E-mail From
To
1/9
Note
When a password is set for the feature, a screen prompting you to enter the password appears. When
prompted, enter the password using the numeric keypad and select [Confirm]. For information on how to
set passwords, refer to "Service Login (P. 145)".
When the feature is disabled, a message informing you of this appears. To enable or disable each
feature, refer to"Service Availability (P. 143)".
If old settings are still present on the [Scan to E-mail] screen, pressing the <Clear All> button on the
control panel resets them to the defaults. The defaults can be changed under [System Settings]. For
information about [System Settings], refer to "6 System Settings (P. 129)".
2.4 Using Scan to E-mail 41

Setting the Sender's E-mail Address
Set the e-mail address of the sender. The senders address can be selected from Address
Book or entered using the numeric keypad. When selected from Address Book, the name
set for [Recipient Name] will be set as the sender's name.
Note
The scanner cannot receive e-mail. It is recommended to set an address that can receive e-mail, such
as the administrator's address, in case the e-mail server returns e-mail in the event of errors.
The default sender's address is the address set for [Machine E-mail Address].
[Machine E-mail Address] can be set under [Properties] > [Protocol Settings] > [E-mail] > [Machine E-
mail Address] on CentreWare Internet Services.
This setting is optional. If you leave this blank, however, an error may occur when attempted to send e-
mail depending on the SMTP server.
The characters that can be used for entering the sender's address are the same as for the recipient's
address.
1. On the [E-mail Address] screen, select the

[From] entry box. E-mail Address Basic Scanning More Scan
Features
2. Enter the e-mail address using the numeric Address Book... Details... Clear Preview
keypad.
From
Note
To delete an incorrect entry, select [Clear].
1/9
Setting the Recipient's E-mail Address
Set the e-mail address of the recipient to whom you are sending the scanned data.
The recipient address can be selected from Address Book or entered using the numeric
keypad.
This settings is mandatory.
Note
Up to 27 recipient addresses can be entered for one e-mail message.
Using Address Book

If you select the address from Address Book, the name set for [Recipient Name] will be set
as the recipient's name.
1. Select the address entry box, and select

[Address Book...] or press the <Address More Scan
E-mail Address Basic Scanning Features
Book> button on the control panel.
From [email protected]
To
1/9
42 2 Scan
2. On the [Address Book Folder] screen,
select the folder in which the recipient's Address Book Folder Close
address is registered.
01 02 03 01-12
Common Jones Accounting
Note
This screen does not appear if [List View] is selected 04 05 06
Smith Jones Brown 13-24
for [Address Screen] under [System Settings]. The
[Address Book...] button takes you directly to the 07 08 09
Potter Administration Misc. 25-36
[Address Book] screen, which appears after a specific
folder is selected on the [Address Book Folder] 10 11 12
(Not in Use) (Not in Use) (Not in Use) 37-48
screen.
When a password is set for the folder, a password
entry screen appears.
Password-locked folders are indicated with a "lock"
icon.
3. On the [Address Book] screen, select the

check box of the recipient to be used. Address Book [01] To Folder Confirm
Search... Details...
Note
The check boxes can be selected/deselected each 001 Jane Smith
time you touch them.
002 System Design Group
003 xxx.xxx... 20
004 ABC Corp.

005 Daniel Brown
4. The [To] button appears on the left side of

the recipient name. Address Book [01] To Folder Confirm
Note
The [To] button can toggle between [To]/[CC]/[BCC] To 001 Jane Smith
each time you touch it.
CC 002 System Design Group
Select the [Search...] button if you want to search for
an address. Select the [Details...] button to display the 003 xxx.xxx... 20
details of the address selected. For more information, BCC 004 ABC Corp.
refer to "4 Address Book and Subject/Comment List 005 Daniel Brown
(P. 113)".
The [To Folder] button cancels the selection and takes
you back to the [Address Book Folder] screen.
5. As necessary, touch the [To] button to

change it to [CC] or [BCC].
6. When sending the e-mail to other

addresses in the same folder, repeat Step 3
to 5.
7. Select [Confirm].
8. When sending the e-mail to other

addresses in different folders, repeat Step 1
to 7.
Note
To delete an address entered on the [E-mail Address]
screen, select the address and select [Clear].

Using the Control Panel
When entering the recipient's address on the control panel, follow the guidelines below:
Enter it within 64 characters or symbols.
Spaces, control characters (such as linefeeds), and the following symbols cannot be
used:
()<>[]:;\, "
This can be a character string without an "@" symbol.
More than one "@" symbols cannot be included.
If an "@" symbol is included, one or more characters must come before and after the
symbol.
Use the following procedure also when altering an address that is already set.
Note
Altering addresses on the control panel does not alter the contents of Address Book.
1. Select an address entry box.

Features
2. Enter the recipient's e-mail address.
From [email protected]
To
1/9
Setting a Subject/Comment
Selecting [Details...] on the [E-mail Address] screen displays the [Details] screen. On this
screen, you can set the e-mail subject and comment, return e-mail address, and the file
name of the scanned data.
Details Close
Scan
Features
Change
Subject Scan Data from [Host Name]
From
Reply to (Not Set)
To Jane Smith
File Name (Auto Set)
CC System Design Group 1/9
Comment (Auto Set)
BCC ABC Corp.
44 2 Scan
Subject
Set the subject of the e-mail you are attaching the scanned data to. The subject can be
selected from Subject/Comment List or entered using the numeric keypad.
This setting is optional. When this is left blank, the default subject will be used. The default
is "Scan Data from [xxx]" where "xxx" is a host name.
When entering the subject, follow the guidelines below:

Control characters (such as linefeeds) cannot be used.
Note
The default subject can be changed under [Setup Menu] > [Subject] > [Default Subject Number] on
CentreWare Internet Services.
On CentreWare Internet Services, you can register contents of subjects such as [Default Subject
Number], [Number], and [Content]. When [Default Subject Settings] is set to [0], or when no information
is registered for the default subject, "Scan Data from [xxx]" (where xxx is a host name) will display as
the default.
The "xxx" of "Scan Data from [xxx]" is the host name set under [Properties] > [Protocol Settings] > [TCP/
IP] > [Host Name] on CentreWare Internet Services.
1. On the [Details] screen, select [Subject],

and select [Change]. Details Close
Change
Reply to (Not Set)
Comment (Auto Set)
2. On the [Enter/Change Subject] screen,

select [Select from List]. Enter/Change Subject Cancel Save
If entering the subject directly, enter it in the
Select from List
[Subject] entry box.
Subject
Note
The [Restore Auto] button resets the subject to the Scan Data from [Host Name]
default. Restore Auto
3. On the [Select from List] screen, select the

desired subject. Select from List Cancel Save
Monthly Report
4. Select [Save].
Video Conference Minutes
5. On the [Enter/Change Subject] screen, Weekly Meeting Agenda 1/2
select [Save]. Catalog Data
Bussiness Trip Schedule
Design Group Scan Data

Reply to
Set the return address of the e-mail you are attaching the scanned data to. The return
address can be selected from Address Book or entered using the numeric keypad. When
selected from Address Book, the name set for [Recipient Name] will be set as the name of
the return address.
Note
The scanner cannot receive e-mail. It is recommended to set an address that can receive e-mail, such
as the administrator's address, in case the e-mail server returns e-mail in the event of errors.
The characters that can be used for entering the return address are the same as for the recipient's
address.
1. On the [Details] screen, select [Reply to],

Change
Reply to (Not Set)
Comment (Auto Set)
2. On the [Enter/Change Reply To] screen,

select [Address Book...], and select the Enter/Change Reply To Cancel Save
return e-mail address.
Address Book...
When entering it on the control panel, enter
it in the [Reply to] entry box. Reply to
Refer to
For information on how to enter addresses, refer to
"Setting the Recipient's E-mail Address (P. 42)".
3. Select [Save].
File Name
Set the file name of the scanned data.
When this is left blank, the file name will be assigned automatically based on the following
rule:
Starts with "img-" followed by a nine-digit number indicating the saved date and time.
October, November, and December, however, are indicated as "X", "Y", and "Z",
respectively.
Example: img-102030400 January 2nd, 03:04:00 (hr:min:sec)

img-X11123045 October 11th, 12:30:45 (hr:min:sec)
When entering the file name, follow the guidelines below:

The following symbols cannot be used:
*"/\<>:|?=,.;[]+
46 2 Scan
1. On the [Details] screen, select [File Name],
Change
Reply to (Not Set)
Comment (Auto Set)
2. On the [Enter/Change File Name] screen,

select the [File Name] entry box. Enter/Change File Name Cancel Save
3. Enter the file name using the numeric

keypad on the control panel. File Name (Max. 20 chars.)
(Auto Set)
Note
The [Restore Auto] button resets the file name to the Restore Auto
default. Example: img-102030400
(Jan.2 03:04:00)
4. Select [Save].
Comment
Set the comment (message) of the e-mail you are attaching the scanned data to. The
comment can be selected from Subject/Comment List or entered using the numeric keypad.
This setting is optional.
When entering the comment, follow the guidelines below:

Control characters other than linefeeds (such as tabs) cannot be used.
1. On the [Details] screen, select [Comment],

Change
Reply to (Not Set)
Comment (Auto Set)
2. On the [Enter/Change Comment] screen,

select [Select from List]. Enter/Change Comment Cancel Save
If entering the comment directly, enter it in
Clear Field Select from List
the [Comment] entry box.
Comment
Note
The [Clear Field] button deletes all characters entered.

3. On the [Select from List] screen, select the
desired comment. Select from List Cancel Save
Full Comment
Note
Select the [Full Comment] button to display the entire FYI, attached is this months progress report
comment.
Please find attached the schedule for your bu
Please verify the attached data and contact u 1/2
4. Select [Save].
Please circulate the attached file among your
5. On the [Enter/Change Comment] screen, Im sending you the minutes from the confere
select [Save].
48 2 Scan
2.5 Using Scan to PC
and transfer it to a network-connected computer using an FTP or SMP protocol.
This corresponds to " Step 3 Select the scan type (P. 31)" in 2.1 Scanning Procedure.
Select the scan

STEP 1 2 3 type 4 5 6 7
If you want to share scanned data among many users, save it on an FTP server.
FTP server
Scanned
data
If you want to import scanned data into your own computer, save it on an SMB server.
Note
A shared folder that will be used on SMB to save the scanned data can be created automatically if you
register the SMB address on DocuScan Manager.
Scanned data
PC
2.5 Using Scan to PC 49

Operating Tips
Getting Ready for Scan to PC
To use the Scan to PC feature, configure the following settings:

Set the parameters for an FTP server
Obtain the server name and user name from your system administrator.
Create a shared folder (for SMB only)
Create a folder in which to save the scanned data and enable sharing of the folder.
The shared folder can be created automatically if you register the SMB address using
the Easy Setup mode on DocuScan Manager.
Specify the method of obtaining an IP address and set up an IP address on the control
panel.
Refer to
For details on the above settings, refer to "Network Settings" in the Setup and Quick Reference Guide.
For information on how to create folders or to enable their sharing, refer to the Windows online help.
Setting the Save In Location
The following two methods can be used to enter the server name (IP address), shared name
of the location where the scanned data is to be saved, as well as the user ID and password
to be used when accessing the location:
Using the numeric keypad on the control panel.
Storing them in Address Book and selecting them on the scanner.
Refer to
For information on how to enter characters on the control panel, refer to "1.2 Entering Characters (P.
18)".
For information about character entry restrictions, refer to "Registering Addresses/Subjects/Comments
(P. 114)".
For information about Address Book, refer to "4.2 Using Address Book on the Scanner (P. 121)".
Addresses stored in Address Book can be altered on the control panel using the numeric
keypad.
Addresses can be registered in Address Book using DocuScan Manager or CentreWare

Internet Services.
Refer to
For operating instructions of CentreWare Internet Service, refer to "9.1 Monitoring/Managing the
For information about setting addresses/subjects/comments on CentreWare Internet Services, refer to
the CentreWare Internet Services Online Help.
50 2 Scan
Configuring Settings for Scan to PC
The [Save In] screen can be displayed by pressing the <Scan to PC> button on the control
panel or by selecting [Scan to PC] on the [All Services] screen.
All Services More Scan
Save In Basic Scanning Features
Job Status Address Book... Change File Name... Preview
Copy Scan to E-mail SMB FTP
Server
Save In 1/2
Scan to PC Scan to Media User Name
Note
If a password is set for the feature, a screen prompting you to enter the password appears. If prompted,
enter the password using the numeric keypad and press [Confirm]. For information on how to set
passwords, refer to "Service Login (P. 145)".
If the feature is disabled, a message informing you of this appears. To enable or disable each feature,
refer to "Service Availability (P. 143)".
If old settings are still present on the [Save In] screen, pressing the <Clear All> button resets them to the
defaults. The defaults can be changed under [System Settings]. For information about [System
Settings], refer to "6 System Settings (P. 129)".
Setting the Save In Location Using Address Book
1. On the [Save In] screen, select [Address

Book...].
Basic Scanning More
Scan
Save In Features
Address Book... Change File Name... Preview
SMB FTP
Server
Save In 1/2
User Name

select a folder where the address to be Address Book Folder Close
used is registered.
01 02 03 01-12
Note
This screen does not appear if [List View] is selected 04 05 06
Smith Jones Brown 13-24
for [Address Screen] under [System Settings]. The
[Address Book...] button takes you directly to the 07 08 09
Potter Administration Misc. 25-36
[Address Book] screen, which appears after a specific
folder is selected on the [Address Book Folder] 10 11 12
screen.
If a password is set to the folder, a password entry
screen appears.
Password-lock folders are indicated with a "lock" icon.

3. On the [Address Book] screen, select the
desired Save In location. Address Book [01] To Folder Close
Note
Select [Search...] button to search for an address. 001 SMB Exterior Designs
Select the [Details...] button to display the details of
002 FTP Design Concept
the address selected. For more information, refer to "4
Address Book and Subject/Comment List (P. 113)". 003 SMB Minutes 1
The [To Folder] button cancels the selection and takes 004 FTP Software Specifications
005 FTP Hardware Specifications
4. Select [Close].
5. The [Save In] screen appears.
Note
The address selected from Address Book can be
altered using the control panel.
Setting the Save In Location Using the Control Panel
Use the following procedure also when altering a Save In location that is already set.
Note
Altering addresses on the control panel does not alter the contents of Address Book.
Transfer Protocol
Select a method to be used when transferring the scanned data from the scanner.
If saving the scanned data in a Windows shared folder, select [SMB].
If saving it on an FTP server, select [FTP].
1. Select [SMB] or [FTP].

Basic Scanning More
Scan
Save In Features
SMB FTP
Server
Save In 1/2
User Name
Server
Set the computer on which the scanned data is to be saved.
This setting is mandatory.
When entering the server, follow the guidelines below:

Enter it in one of the following formats:
FQDN format
Example: pcname.example.com
Computer Name (NetBIOS name)
Example: pcname
DNS Host Name
Example: pcname
IP Address
52 2 Scan
Example: 192.168.1.100
Note
For information about FTP server, ask your system administrator.
Your computer name can be found in [My Computer] > [Properties] on Windows. If using Windows XP,
your computer name is under [Change] > [Computer Name] on the [Computer Name] tab. If using
Windows 2000, your computer name is under [Properties] > [Computer Name] on the [Network ID] tab.
The IP address of your computer can be displayed by entering "ipconfig" in [Command Prompt] and
pressing the <Enter> key.
If entering this in FQDN format, [Properties] > [Protocol Settings] > [TCP/IP] > [DNS] > [DNS Server
Address] must be set on CentreWare Internet Services.
Computer name (NetBIOS name) can be entered only when [Transfer Protocol] is set to [SMB].
When [Transfer Protocol] is [SMB] and if entering the computer name of a computer located on other
subnet, [Properties] > [Protocol Settings] > [TCP/IP] > [WINS] > [WINS Server Address] must be set on
If entering a DNS host name, the location where the scanned data is to be saved must be in the domain
specified in [Properties] > [Protocol Settings] > [TCP/IP] > [DNS] > [DNS Server Address]/ [DNS Domain
Name] on CentreWare Internet Services.
If setting this by entering a DNS host name when [Transfer Protocol] is [SMB], and if a computer that
uses the same name for its computer name (NetBIOS name) exists on the same subnet as the scanner,
the scanned data will be saved on that computer.
1. Select the [Server] entry box.

Basic Scanning More
Scan
Save In Features
2. Enter the name or IP address of the server
using the numeric keypad on the control Address Book... Change File Name... Preview
panel. SMB FTP
Server DCSERVER
Save In 1/2
User Name
Shared Name (SMB)

This item appears when [SMB] is selected for the transfer protocol. Set the shared name of
the shared folder in which to save the scanned data. This setting is mandatory.
When entering the shared name, follow the guidelines below:

Note
The shared name can be found in [Properties] of the shared folder you created. It is under [Share name]
on the [Sharing] tab.
1. Select the [Shared Name] entry box.

Save In Basic Scanning More Scan
2. Enter the shared name using the numeric Features
keypad on the control panel. Address Book... Change File Name... Preview
SMB FTP
Server DCSERVER
Shared Name scandata 1/2
Save In

Save In
Set the name of the folder in which to save the scanned data.
When [Transfer Protocol] is [SMB], set the folder under the shared folder you created. When
[Transfer Protocol] is [FTP], set the folder under the directory to be logged in.
This setting is optional. If you leave this blank when [Transfer Protocol] is [SMB], the
scanned data will be saved right under the shared folder set in [Shared Name]. When
[Transfer Protocol] is [FTP], the scanned data will be saved in the directory that will be
logged in by the user set in [User Name].
When entering the Save In location, follow the guidelines below:

If [Transfer Protocol] is [FTP], enter it in a format of "path1/path2". If [Transfer Protocol]
is [SMB], enter it in a format of "path1\path2".
1. Select the [Save In] entry box.

Features
2. Enter the path of the folder in which to save
the scanned data using the numeric keypad Address Book... Change File Name... Preview
on the control panel. SMB FTP
Server DCSERVER
Save In planning/data 1/2
User Name
User Name
Set the user who is authorized to enter the computer/folder in which to save the scanned
data.
When entering the user name, follow the guidelines below:
Local user name

Control characters (such as linefeeds) and the following symbols cannot be used:
*+,/:;<=>?[\]|
Leading and trailing spaces are not allowed.
This cannot be a character string that only contains a period (.).
Note
If using Windows XP, your local user name can be found under [Control Panel] > [User Account].
If using Windows 2000, your local user name is under [My Computer] > [Properties] on the [User
Profiles] tab, and is displayed in a format of "computer name\user name". For details, check [Control
Panel] > [Users and Passwords].
NetBIOS-format domain user

Specify this in a format of "domain\user".
Example: pcname\smith
When entering the "domain and "user portions, follow the guidelines below:
54 2 Scan
Control characters (such as linefeeds) and the following symbols cannot be used:
*+,/:;<=>?[\]|
This cannot be a character string that only contains a period (.).
Enter the "user portion" within 32 characters or symbols.
Enter the "domain portion" within 64 characters or symbols.
Note
If using Windows XP, your NetBIOS-format domain user name can be found under [Control Panel] >
[User Account].
If using Windows 2000, your NetBIOS-format domain user name is under [My Computer] > [Properties]
on the [User Profiles] tab, and is displayed in a format of "computer name\user name".
UPN-format domain user

Set this in a format of "user portion@domain portion".
Example: [email protected]
The "domain portion" cannot contain control characters (such as linefeeds), spaces, and
the following symbols:
!#$&()*+,/:;<=>?@[\]^`{|}~
Enter the "user portion" within 32 characters or symbols.
Enter the "domain portion" within 64 characters or symbols.
Note
For UPN-format user name, ask your network administrator.
1. Select the [User Name] entry box.

Basic Scanning More
Scan
Save In Features
2. Enter the user name using the numeric
SMB FTP
Server DCSERVER
User Name smith

Password
Set the password for the user set in [User Name]. This setting is mandatory.
Enter the password within 32 characters or symbols.
1. Select [T] on the right side of the [Save In]

screen to display the [Password] entry box. Save In Basic Scanning More Scan
Features
SMB FTP
Server DCSERVER
User Name smith
2. Select the [Password] entry box.

Features
3. Enter the password using the numeric
SMB FTP
Password *****
2/2
Setting the File Name
Selecting [Change File Name...] on the [Save In] screen displays the [Change File Name]
screen. On this screen, you can set the file name of the scanned data and specify the action
to be taken when a file name conflict occurs.
Change File Name Cancel Save

Basic Scanning More
Scan
Save In Features
Address Book... Change File Name... Preview File Name (Max. 20 chars.)
(Auto Set)
SMB FTP
Restore Auto
Server
File Name Conflict
Save In 1/2
Change Name and Save
User Name
File Name
When this is left blank, the file name will be assigned automatically based on the following
rule:
respectively.


56 2 Scan
*"/\<>:|?=,.;[]+
1. On the [Change File Name] screen, select

the [File Name] entry box. Change File Name Cancel Save
2. Enter the file name using the numeric File Name (Max. 20 chars.)
keypad on the control panel. (Auto Set)
Restore Auto
Note
The [Restore Auto] button rests the file name to the File Name Conflict
default. Change Name and Save
3. Select [Save].
File Name Conflict

Specify the action to be taken if a file name conflict occurs.

[File Name Conflict]. Change File Name Cancel Save
File Name (Max. 20 chars.)

(Auto Set)
Restore Auto
File Name Conflict
2. On the [File Name Conflict] screen, select

[Cancel Job], [Change Name and Save], or File Name Conflict Cancel Save
[Overwrite].
In the case of file name
In case of a file name conflict, [Change Cancel Job conflict, a number
Name and Save] will not save the file. between 0001 - 9999 will
[Change Name and Save] will save the file, Change Name be added to the file name
to save as a new file.
and Save
but will add a number between 0001 and
9999 to the end of its name.
Overwrite
[Overwrite] will save the file by overwriting
the file of the same name.
3. Select [Save].

2.6 Using Scan to Media
and save it on a USB flash memory (available commercially) plugged into the USB
connector.
This corresponds to " Step 2 Load a document and insert media (P. 30)" and " Step 3 Select
the scan type (P. 31)" in 2.1 Scanning Procedure.
STEP 1 2 Load a document

and insert media
3 Select the scan
type
4 5 6 7
The Scan to Media feature allows you to import scanned data into your computer even when
the scanner is not connected to a network.
Scanned data
USB memory
PC
When Scan to Media is used, data will be saved directly under the root directory of the USB
flash memory.
Important
Scan to Media cannot be used when the security or write-protect feature of the USB flash memory is
enabled.
Configuring Settings for Scan to Media

Selecting [Scan to Media] on the [All Services] screen or pressing the <Scan to Media>
button displays the [Save In] screen.
All Services
Features
Job Status Change File Name... Preview
Copy Scan to E-mail

Insert a USB Flash
Memory as shown
on the left.
Note
When a password is set for the feature, a screen prompting you to enter the password appears. When
prompted, enter the password using the numeric keypad and select [Confirm]. For information on how to
set passwords, refer to "Service Login (P. 145)".
When the feature is disabled, a message informing you of this appears. To enable or disable the use of
each feature, refer to"Service Availability (P. 143)".
If old settings are still present on the [Save In] screen, pressing the <Clear All> button on the control
panel resets them to the defaults. The defaults can be changed under [System Settings]. For information
about [System Settings], refer to "6 System Settings (P. 129)".
58 2 Scan
Loading the Document and Inserting the Media
1. Load the document to be scanned.
Refer to
For instructions on how to load documents, refer to
"1.5 Loading Documents (P. 23)".
2. Insert a USB flash memory into the USB

connector.
Note
The scanner has three USB connectors. To insert a
USB flash memory, the connector located on the front
side is the most convenient. Other USB connectors
can be used also if the connector on the front side has
malfunctioned.
Refer to
For more information on the location of the USB
connectors, refer to "1.1 Main Components (P. 13)".
Setting the File Name
Selecting [Change File Name...] on the [Save In] screen displays the [Change File Name]
screen. On this screen, you can set the file name of the scanned data and specify the action
to be taken when a file name conflict occurs.
Change File Name Cancel Save

Basic Scanning More
Scan
Save In Features
Change File Name... Preview File Name (Max. 20 chars.)
(Auto Set)
Insert a USB Flash
Restore Auto
Memory as shown
on the left.
File Name Conflict
File Name
If you leave this blank, the file name will be assigned automatically based on the following
rule:
respectively.


*"/\<>:|?=,.;[]+
2.6 Using Scan to Media 59

the [File Name] entry box. Change File Name Cancel Save
2. Enter the file name using the numeric File Name (Max. 20 chars.)
keypad on the control panel. (Auto Set)
Restore Auto
Note
The [Restore Auto] resets the file name to the default. File Name Conflict

3. Select [Save].
File Name Conflict

Specify the action to be taken when a file name conflict occurs.

[File Name Conflict]. Change File Name Cancel Save
File Name (Max. 20 chars.)

(Auto Set)
Restore Auto
File Name Conflict

[Cancel Job], [Change Name and Save], or File Name Conflict Cancel Save
[Overwrite].
In the case of file name
In case of a file name conflict, [Change Cancel Job conflict, a number
Name and Save] will not save the file. between 0001 - 9999 will
[Change Name and Save] will save the file, Change Name be added to the file name
to save as a new file.
and Save
but will add a number between 0001 and
9999 to the end of its name.
Overwrite
[Overwrite] will save the file by overwriting
the file of the same name.
3. Select [Save].
60 2 Scan
2.7 Setting the Basic Scan Features
This section explains how to set the basic scan features.
This corresponds to " Step 4 Set the scan features (P. 32)" in 2.1 Scanning Procedure.
Set the scan

The basic scan features can be set on the [Basic Scanning] screen.
[Basic Scanning] screen

Features
Output Color File Format 2 Sided Orig.
Full Color PDF
Original Type
Grayscale DocuWorks
Black TIFF
Lighten/Darken
More...
Note
The above screen is the [Basic Scanning] screen when [Scan to E-mail] is selected. The content of the
screen, however, is the same even when [Scan to PC] or [Scan to Media] is selected.
If old settings are still present on the [Basic Scanning] screen, pressing the <Clear All> button on the
From the [Basic Scanning] screen, access the setting screen for each available feature.
<Example>
File Format Cancel Save
Multi-page
PDF TIFF
DocuWorks JPEG
TIFF
On each setting screen, configure the required settings and select [Save] when you are
done.
When you want to delete or cancel the settings you entered, select [Cancel].
2.7 Setting the Basic Scan Features 61

Output Color (Selecting the Output Color)
The Output Color feature allows you to select the desired output color.
Color Original Output Color
[Full Color] [Grayscale] [Black]
B&W Original
[Full Color] [Grayscale] [Black]
Full Color
Select this when scanning color originals.
Grayscale
Select this when scanning originals with different shades of black and white. This can be
used for originals that cannot be represented in black and white only.
Black
Select this when the desired output is black and white.
1. On the [Basic Scanning] screen, select the

desired output color. E-mail Address Basic Scanning More Scan
Features
Full Color PDF
Original Type
Grayscale DocuWorks
Black TIFF
Lighten/Darken
More...
62 2 Scan
File Format (Selecting the File Format of the Scanned Data)
The File Format feature allows you to set the file format of the scanned data.
PDF
Saves the scanned data in PDF format.
Note
To view scanned data saved in PDF format, Acrobat Reader 4.0 or later is required. Acrobat Reader can
be installed from the "Software Pack" CD-ROM included with the scanner.
DocuWorks
Saves the scanned data in DocuWorks format.
Note
To view or print scanned data saved in DocuWorks format, one of the following software is required:
DocuWorks Ver. 4.0 or later
DocuWorks Viewer Light Ver. 4.0 or later
DocuWorks Viewer Light for Web Ver. 4.0 or later
DocuWorks 6.0 Trial Edition, DocuWorks Viewer Light 6.0, and DocuWorks Viewer Light for Web 6.0
can be installed from the "Software Pack" CD-ROM included with the scanner.
TIFF
Divides the scanned data per page and saves each page as a TIFF file.
Note
The TIFF format can be selected from [TIFF V6] and [TTN2] under [System Settings]. For more
information, refer to "TIFF File Format (P. 172)".
More...
Displays the [File Format] screen that allows you to select other file formats.
1. On the [Basic Scanning] screen, select the

Scan
desired file format. Features
To select a file format that is not displayed Output Color File Format 2 Sided Orig.
on the screen, select [More...] and select it
PDF
on the [File Format] screen. Full Color
Original Type
Grayscale DocuWorks
Black TIFF
Lighten/Darken
More...
[File Format] Screen
Selecting [More...] on the [Basic Scanning] screen displays the [File Format] screen.
On this screen, you can select other file formats.
Multi-page TIFF
Saves multiple-page scanned data into one TIFF file.
Note
Multi-page TIFF files can be viewed on DocuScan Manager.
JPEG
Saves scanned data in JPEG format.

Note
[JPEG] cannot be selected when [Output Color] is set to [Black].
1. When [More...] is selected, select the

desired file format on the [File Format] File Format Cancel Save
screen.
Multi-page
PDF TIFF
2. Select [Save].
DocuWorks JPEG
TIFF
2 Sided Originals (Scanning a 2-Sided Original)

The 2 Sided Originals feature allows you to set whether to scan both sides or only one side
of the original.
When scanning both sides of the original, specify its printing orientation (head-to-head or
head-to-toe) and the orientation it is loaded.
Selecting [2 Sided Orig.] displays the [2 Sided Originals] screen.
Important
If you enlarge and scan a large head-to-toe document, part of its image may get lost.
[2 Sided Originals] Screen
1 Sided
Scans one side of the original.
2 Sided
Scans both sides of the original.
Selecting [2 Sided] displays the options for [Originals] and [Original Orientation] on the right
side of the screen.
[Originals]
H to H
Select this when the original is head-to-head (The top of the page remains at the top when
the page is flipped over).
H to T
Select this when the original is head-to-toe (The top of the page comes at the bottom when
64 2 Scan
[Original Orientation]
When scanning the original from the document feeder, specify its orientation to define which
side is the top.
Head-Top
Select this when placing the original on the document glass or into the document feeder with
its top towards the back of the scanner.
Note
The output orientation for TIFF, Multi-page TIFF, and JPEG differs from that of PDF and DocuWorks.
Top
Top TIFF, Multi-page TIFF, JPEG
Left Right
Bottom
PDF, DocuWorks
Top
TIFF, Multi-page TIFF, JPEG
PDF, DocuWorks
Head-Left
its top towards the left of the scanner. Make sure to select [Head-Left] when placing the
original in head-left orientation (texts are in sideways).
Top
Left Right Top
Bottom

Top
Note
The scanner will not correctly recognize the top of the original if the [Original Orientation] setting does
not match the actual orientation of the original.
1. On the [Basic Scanning] screen, select [2 T

Sided Orig.]. h E-mail Address Basic Scanning More Scan
Features
eOutput Color File Format 2 Sided Orig.
Full Color PDF

s
c Grayscale DocuWorks
Original Type
a
n Black TIFF
Lighten/Darken
n More...
e
.
2. On the [2 Sided Originals] screen, select [1

Sided] or [2 Sided]. When [2 Sided] is 2 Sided Originals Cancel Save
selected, select the options for [Originals]
Originals Original
and [Original Orientation]. Orientation
1 Sided
H to H Head-Top
3. Select [Save]. 2 Sided
H to T Head-Left
Original Type (Selecting the Original Type)

The Original Type feature allows you to define the type of the original.
Selecting [Original Type] displays the [Original Type] screen.
[Original Type] Screen
Text
Select this to produce sharp text images.
Text & Photo

Select this for scanning originals that contain both texts and photos. It automatically
identifies text and photo area and copies both areas in the optimal print quality.
Selecting [Text & Photo] displays [Photo Type] on the right side of the screen.
Photo
Select this for scanning photos.
Selecting [Photo] displays [Photo Type] on the right side of the screen.
66 2 Scan
[Photo Type]
Halftone
Select this for scanning printer-printed photos or printing materials such as books and
brochures.
Photograph
Select this for scanning photos printed on photographic paper.
1. On the [More Scan Features] screen, select

[Original Type]. E-mail Address Basic Scanning More Scan
Features
Full Color PDF
Original Type
Grayscale DocuWorks
Black TIFF
Lighten/Darken
More...
2. On the [Original Type] screen, select the

type of the original. Original Type Cancel Save
3. Select [Save].
Text
Text & Photo
Photo

Lighten/Darken (Adjusting the Scan Density)
The Lighten/Darken feature allows you to adjust the overall lightness and darkness (scan
density) of the output in seven levels.
Original Lighten / Darken
[Lighten] [Darken]
1. Adjust the scan density using [ ] or [ ].

Features
Full Color PDF
Original Type
Grayscale DocuWorks
Black TIFF
Lighten/Darken
More...
68 2 Scan
2.8 Setting Other Scan Features
The following explains how to set the features available on the [More Scan Features]
screen.
This corresponds to " Step 4 Set the scan features (P. 32)" in 2.1 Scanning Procedure.
Set the scan

[More Scan Features] screen

Features E-mail Address Basic Scanning More Scan
Features
Scan Size Image Compression Sharpness Contrast

Auto Size Normal Normal Normal
Detect
Reduce / Enlarge Mixed Sized Orig. Auto Exposure
100% Off 1/2 On 2/2
Scan Resolution Original Orientation

200 dpi Head to Left
Note
The above screen is the [More Scan Features] screen on the DocuScan C4250 when [Scan to E-mail] is
selected. The content of the screen, however, is the same even when [Scan to PC] or [Scan to Media] is
selected. [Mixed Sized Orig.] is not available on the DocuScan C3200 A.
If old settings are still present on the [More Scan Features] screen, pressing the <Clear All> button on
the control panel resets them to the defaults. The defaults can be changed under [Systems Settings].
For more information about [System Settings], refer to "6 System Settings (P. 129)".
From the [More Scan Features] screen, access the setting screen for each available
feature.
<Example>
Scan Size Cancel Save
Auto Size A4
Detect
A4
Standard Size A3
1/2
B4
Variable Size
B5
B5
On each setting screen, configure the required settings and select [Save] when you are
done.
When you want to delete or cancel the settings you entered, select [Cancel].
2.8 Setting Other Scan Features 69

Scan Size (Specifying the Scan Size)
The Scan Size feature allows you to specify the scan size.
Specify the scan size when scanning a non-standard size document, or when scanning a
document in a size different from the original.
If you specify the scan size, the original will be scanned in the size you specified regardless
of its actual size.
Original Scan Size
Question Question
Y
Answer
[Variable Size]
Selecting [Scan Size] displays the [Scan Size] screen.
[Scan Size] Screen
Auto Size Detect

Automatically detects the size of the original. The following documents sizes can be
detected automatically:
C4250 B5 , B5 , A5 , A5 , A4 , B5 , B5 , A5 , A5 , A4 ,
A4 , 8.5 x 11 , B4 , A4 , B4 , A3
A3 , 11 x 17 , A6 , B6 ,
16K , 16K , 8K
C3200 A B5 , A5 , A5 , A4 , A6 , B5 , A5 , A5 , A4
B6 , 8.5 x 11 , 16K
Note
When the size of a document cannot be detected, a screen that allows you to enter the size appears.
The chart shows the standard paper sizes for A/B series (8K/16K). For the standard paper sizes for A/B
Series and Inch Series, and for information on how to set the scanner to detect other paper size series,
refer to "Paper Size Settings (P. 148)".
Standard Size
Select this when selecting the scan size from the

preset options. Scan Size Cancel Save
The preset options displayed on the screen can
A4
be changed. Auto Size
Detect
A4
Note Standard Size A3

1/2
The DocuScan C4250 displays 12 preset options
B4
while the DocuScan C3200 A displays 6. The screen Variable Size
on the right is that of the DocuScan C4250. B5
B5
70 2 Scan
Refer to
For information on how to change the preset options,
refer to "Original Size Button (P. 141)".
Variable Size
Select this when the original is non-standard

size, or when scanning in a size different from its Scan Size Cancel Save
actual size. Specify the size using [ ]/[ ]/[ ]/
[ ] in increments of 1 mm. The scale on the Auto Size
Detect
(15 - 297)
document glass can help you specify the size. Y 100 mm
Standard Size X
Refer to (15 - 432)

For information about supported document sizes, refer Variable Size 100 mm
to "Supported Documents (P. 23)".

[Scan Size]. Scan Size Cancel Save
2. On the [Scan Size] screen, set the scan Auto Size

Detect
size.
Standard Size
3. Select [Save].
Variable Size
Reduce/Enlarge (Specifying the Scan Ratio)

The Reduce/Enlarge feature allows you to specify the desired scan ratio.
Original Reduce / Enlarge
A A
B
B
[Preset %]
Enlarged from A4 to A3
[Auto %]
Reduced to fit on B5
Selecting [Reduce/Enlarge] displays the [Reduce/Enlarge] screen.

[Reduce/Enlarge] Screen
Preset %
Select this when selecting the scan ratio from the

preset options. Reduce/Enlarge Cancel Save
When selected, the preset options appear on the 100%

Preset %
right side of the screen.
50% A3A5
Note Auto % 70% A3A4/B4B5

1/2
When the scan ratio is selected from [Preset %], the 81% B4A4/B5A5
output size may not exactly match the selected preset
86% A3B4/A4B5
%. Use the paper sizes on the screen as a reference
when selecting a preset %. 115% B4A3/B5A4
Auto %
Automatically reduces/enlarges the original to fit

on the paper size selected. Reduce/Enlarge Cancel Save
When selected, the paper size options appear A4

Preset %
on the right side of the screen.
A3
Note Auto % B4
1/3
When [Auto %] is selected, the scanner recognizes B5
margins as white data.
A5
B6

[Reduce/Enlarge]. Reduce/Enlarge Cancel Save
100%
2. On the [Reduce/Enlarge] screen, specify Preset %
the scan ratio. 50% A3A5
70% A3A4/B4B5
Auto % 1/2
3. Select [Save]. 81% B4A4/B5A5
86% A3B4/A4B5
115% B4A3/B5A4
72 2 Scan
Scan Resolution (Specifying the Scan Resolution)
The Scan Resolution feature allows you to specify the desired scan resolution.
Higher resolution yields better image quality but increases the size of data. As data size
increases, the time required for scanning or transferring data also increases.
Selecting [Scan Resolution] displays the [Scan Resolution] screen.
[Scan Resolution] Screen
200 - 600 dpi

Select the scan resolution from the options of 200 dpi, 300 dpi, 400 dpi, and 600 dpi.

[Scan Resolution]. Scan Resolution Cancel Save
2. On the [Scan Resolution] screen, select the 200 dpi

desired scan resolution.
300 dpi
3. Select [Save]. 400 dpi
600 dpi
Image Compression (Specifying the Compression Rate of the Output)

The Image Compression feature allows you to specify the desired data compression rate
when scanning with [Output Color] set to [Full Color] or [Grayscale].
Selecting [Image Compression] displays the [Image Compression] screen.
[Image Compression] Screen
Higher
Saves the scanned data at a high compression rate. The image quality is not high, but the
data size is small.
Normal
Saves the scanned data at a standard compression rate. Both the image quality and data
size is standard.
Lower
Saves the scanned data at a low compression rate. The image quality is high, but the data
size is large.

[Image Compression]. Image Compression Cancel Save
Higher
2. On the [Image Compression] screen, select Higher File Size: Small
the desired compression rate.
Lower
Normal Resolution: High
3. Select [Save]. This feature does not
work when Black is
Lower selected as Output
Color.

(DocuScan C4250 Only)
Use the Mixed Sized Originals feature to feed documents of different sizes into the
document feeder. This feature allows you to scan documents of different sizes
simultaneously and scans them on paper appropriate for each document.
This feature also allows you to scan all documents on the same size paper.
When scanning documents on the same size paper, set [Mixed Sized Originals] to [Enable]
and configure the following settings:
Set [Reduce/Enlarge] to [Auto %] and select the output paper size.
Refer to
For information about scan ratios, refer to "Reduce/Enlarge (Specifying the Scan Ratio) (P. 71)".
Mixed-size Originals Scanned in Same Sizes as Originals Scanned on Same Size Paper
A A
A
ReportB ReportB Report

B
2 2 3
1 1 2
3 3 1
Important
Always load A5 documents in LEF orientation.
Note
If the sizes of documents cannot be detected, a screen that allows you to enter the sizes appears.
Selecting [Mixed Sized Orig.] displays the [Mixed Sized Originals] screen.
[Mixed Sized Originals] Screen
Off
Select this when scanning documents of the same size.
On
Select this when scanning documents of different sizes. The scanner will automatically
detect the size of each document.

[Mixed Sized Orig.]. Mixed Sized Originals Cancel Save
2. On the [Mixed Sized Originals] screen, Off Select On when there are
different sizes of originals.
select [On] or [Off].
On
3. Select [Save].
74 2 Scan
Original Orientation (Specifying the Orientation of the Original)
The Original Orientation feature allows you to specify the orientation of the original to
identify which side is the top.
Selecting [Original Orientation] displays the [Original Orientation] screen.
[Original Orientation] Screen
Head to Top
Top
Top
Top
Left Right
Bottom
Original placed on document glass Original loaded into document feeder
Head to Left
its top towards the left of the scanner. Make sure to select [Head to Left] when loading the
Top
Top
Left Right Top
Bottom
Original loaded into document feeder

Original placed on document glass
Note
This feature does not work when [File Format] is set to [TIFF] or [JPEG].

[Original Orientation]. Original Orientation Cancel Save
2. On the [Original Orientation] screen, select Head to Top Select the orientation
your originals are
the orientation of the original. loaded.
Head to Left The selected Original

3. Select [Save]. Orientation becomes
invalid if TIFF or JPEG
is selected as File Format.

Sharpness (Adjusting the Sharpness of the Output)
The Sharpness feature allows you to adjust the sharpness of the output.
Original Sharpness
[Softer] [Sharper]
Selecting [Sharpness] displays the [Sharpness] screen.
[Sharpness] Screen
Sharper - Softer
The sharpness can be adjusted in five levels from [Sharper] to [Softer].
The closer the level is to [Sharper], the sharper the contour of the image. The closer the
level is to [Softer], the softer the contour of the image.

[Sharpness]. Sharpness Cancel Save
2. On the [Sharpness] screen, set the Sharper

sharpness of the image using [ ] or [ ].
Normal
3. Select [Save].
Softer
76 2 Scan
Auto Exposure (Removing the Background of the Original)
The Auto Exposure feature allows you to remove unwanted marks on the original's
background when scanning with [Output Color] set to [Black]. A newspaper is one example
of this type of original.
Also when scanned with [Output Color] set to [Full Color], a white background sometimes
appears in a faint color depending on the type of paper used and how old the paper is. In
such case, this feature can make the background of the output white.
Original Auto Exposure
Report Report
Note
The Auto Exposure feature does not work when [Photo] is selected for [Original Type].
When [Output Color] is [Full Color], this feature removes less of the background.
Selecting [Auto Exposure] displays the [Auto Exposure] screen.
[Auto Exposure] Screen
Off
Scans the background as it appears on the original.
On
Removes the background on the output.

[Auto Exposure]. Auto Exposure Cancel Save
2. On the [Auto Exposure] screen, select [On] Off This feature does not work
when Photo is selected
or [Off]. as the Original Type.
On
3. Select [Save].

Contrast (Adjusting the Contrast of the Output)
The Contrast feature allows you to adjust the contrast of the output.
Original Contrast
[Lower] [Higher]
Selecting [Contrast] displays the [Contrast] screen.
[Contrast] Screen
Higher - Lower
The contrast can be adjusted in five levels from [Higher] to [Lower].
The closer the level is to [Higher], the higher the degree of contrast (The bright area is made
more brighter while the dark area is made more darker.) The closer the level is to [Lower],
the lower the degree of contrast.

[Contrast]. Contrast Cancel Save
2. On the [Contrast] screen, set the contrast of Higher

the image using [ ] or [ ].
Normal
3. Select [Save].
Lower
78 2 Scan
3 Copy
3.1 Copying Procedure
By connecting the scanner to a printer using the USB cable, you can scan documents on
the scanner and output their copies from the printer.
This section outlines the basic copying procedure. For details, refer to the description
provided for each operation.
Step 1 Get ready to copy
Get ready to
STEP 1 copy 2 3 4 5 6 7
Before making copies, connect the scanner with a printer using the USB cable.
Refer to
For information on how to connect the scanner with a printer, refer to "1 Installing the Scanner" in the
Setup and Quick Reference Guide.
For information on how to get your printer ready to copy, refer to the user guide provided for the printer.
Step 2 Load a document
Load a document
STEP 1 2 3 4 5 6 7
Place a document onto the document glass or into the document feeder.
Refer to
For instructions on how to load documents, refer to "1.5 Loading Documents (P. 23)".
3.1 Copying Procedure 79

Step 3 Select [Copy]
Select [Copy]
STEP 1 2 3 4 5 6 7
Display the [All Services] screen, and select [Copy].
1. Press the <Copy> button on the control

panel, or select [Copy] on the [All Services]
screen.
Note
The features assigned to the custom buttons can be
changed. For more information, refer to "Custom
Buttons 1 - 3 (P. 141)".
When a password is set for [Copy], a screen
prompting you to enter the password appears. If
prompted, enter the password using the numeric
keypad and press [Confirm]. For information on how to
set passwords, refer to "Service Availability (P. 143)".
All Services
Job Status
Copy Scan to E-mail
Step 4 Set the copy features
Set the copy

Set the required copy features such as paper type and copy ratio. The copy features can
be set on the following three types of screens.
Important
The features and defaults displayed on the screens vary depending on the features provided by the
printer. The interface screens in this manual are of when the printer supports all copy features of the
scanner.
Basic Copying
Used when setting features such as paper type, copy ratio, and copy density.
Image Quality
Used when setting features such as image sharpness and document type.
More Copy Features

Used when setting features such as scan size and document orientation.
80 3 Copy
1. Select [Basic Copying] tab, [Image Quality]
More Copy
tab, or [More Copy Features] tab, and set Basic Copying Image Quality Features
the required copy features. Paper Supply Reduce
Note Auto Paper 100%

If old settings are still present, pressing the <Clear All> Tray 1 2 Sided
Auto %
button on the control panel resets them to the defaults. A4
Tray 2 70%
A3 A3A4 Lighten/Darken
More... More...
Step 5 Enter the quantity
Enter the
STEP 1 2 3 4 5 quantity 6 7
The scanner makes up to 999 copies.
1. Using the numeric keypad, enter the

number of copies. The number entered is
displayed in the top right corner of the touch
panel.
Note
To cancel an incorrect entry, press the <Clear All>
button and enter the correct quantity.
Step 6 Start the copy job
Start the copy job

STEP 1 2 3 4 5 6 7

panel. The copying starts. The document is
scanned on the scanner and its copies are
output from the printer.
Important
When the document is loaded into the document
feeder, do not hold it while it is being fed.
3.1 Copying Procedure 81

Note
If a problem occurs, the touch panel displays a
message. Follow the instructions in the message to
remedy the problem. If an error code is displayed,
refer to "8.7 Error Codes (P. 208)" for suggested
solutions.
When you have more documents to copy
When you have more documents to copy, select [Next Original] on the touch panel while
the first document is being scanned. The scanner recognizes that there are more
documents to be copied and copies them as a single job.
Up to 500 pages can be scanned per a single job.
Note
When the number of scanned pages reaches 500, a message appears, and the scanner will not scan
the rest of the pages. If you want to scan documents that exceeds 500 pages, scan the first 500 pages,
and then scan rest of the pages as a new job.
1. While the first document is being scanned,

select [Next Original]. Scanning Documents...
Black
100%
Uncollated
Pages Pages
Scanned Transferred
70%
10 7
When the scanning of the first document

Press Start to scan.
completes, the message on the touch panel Press Last Original to complete scanning.
changes.
Note Black
If no operation is performed for a specific amount of 100%
Uncollated
time, the scanner automatically assumes that there Pages Pages
are no more documents to be copied and presumes Scanned Transferred
70%
the copy job.
10 7
2. Load the next document.

Refer to
For document loading instructions, refer to"1.5
Loading Documents (P. 23)"
3. Select the <Start> button on the control

panel. If you have more documents to copy,
repeat the process of loading a document
and pressing the <Start> button.
4. When all documents are scanned, select

[Last Original].
82 3 Copy
Step 7 Check the job status
Check the job

STEP 1 2 3 4 5 6 7 status
As necessary, check whether the job has been processed successfully.

Selecting [Job Status] on the [All Services] screen displays the [Completed Jobs] screen.
Refer to
For information about checking job status, refer to"5 Job Status (P. 127)"
3.2 Stopping a Copy Job

1. Press the <Stop> button on the control
panel.
A message appears confirming the
cancellation of the job.
2. Select [Yes].
A message appears informing you that the Cancel Job Yes No
cancellation is complete.
Do you want to cancel the job?
3. Select [Close].
Job Cancelled Close
Note
Only pages that have not been transferred to the The job has been cancelled.
printer can be cancelled.
Important
Depending on the printer, you may need to cancel jobs
on the printer instead of on the scanner. In such event,
a message informing you of this appears on the touch
screen. When using the printer on a network, make
sure not to cancel other jobs by mistake.
When starting a new copy job after cancelling a job,
make sure that the printer is in the ready-to-copy state.
3.2 Stopping a Copy Job 83

3.3 Copy Feature Setting Items
The copy features offer the following setting items:
Screen Setting Items Reference
Basic Copying Paper Supply "Paper Supply (Selecting a Paper Tray)

(P. 86)"
Reduce/Enlarge "Reduce/Enlarge (Making a Reduced/

Enlarged Copy) (P. 89)"
Output Color*1 "Output Color (Selecting the Output

Color) (P. 91)"
2 Sided "2 Sided Copying (Making a 1-Sided/2-

Sided Copy) (P. 92)"
Lighten/Darken "Lighten/Darken (Adjusting the Copy

Density) (P. 95)"
Image Quality Presets*1 "Image Quality Presets (Specifying the

Image Quality) (P. 96)"
Original Type*2 "Original Type (Selecting the Original

Type) (P. 98)"
Auto Exposure "Auto Exposure (Removing the Back-

ground of the Original) (P. 99)"
Color Balance*1 "Color Balance (Adjusting the Color Bal-

ance of the Output) (P. 100)"
Sharpness "Sharpness (Adjusting the Sharpness of

Color Saturation*1 "Color Saturation (Adjusting the Color

Saturation of the Output) (P. 103)"
More Copy Features Copy Output*3 "Copy Output (Collating or Uncollating

2 Up "2 Up (Copying Two Originals on One

Page) (P. 106)"
Original Orientation "Original Orientation (Specifying the Ori-

entation of the Original) (P. 107)"
Mixed Sized Orig.*4 "Mixed Sized Originals (Scanning Mixed-

size Originals Simultaneously) (DocuS-
can C4250 Only) (P. 109)"
Edge Erase "Edge Erase (Erasing Unwanted Marks

from the Center/Edges of the Original)
(P. 110)"
Original Size "Original Size (Specifying the Scan Size)

(P. 111)"
*1 This item is not available if the scanner is connected to a monochrome printer.

*2 This item is available on the [Basic Copying] screen if the scanner is connected to a
monochrome printer.
*3 This item is available only if the printer has a collating feature and add-on hard disk.
*4 This item is not available on the DocuScan C3200 A.
84 3 Copy
3.4 Setting the Basic Copy Features
This section describes how to set the basic copy features.
This corresponds to " Step 4 Set the copy features (P. 80)" in 3.1 Copying Procedure.
Set the copy

The basic copy features can be set on the [Basic Copying] screen.
[Basic Copying] screen

Features
Paper Supply Reduce
Auto Paper 100%
Tray 1 2 Sided
Auto %
A4
Tray 2 70%
More... More...
Note
If old settings are still present on the [Basic Copying] screen, pressing the <Clear All> button on the
Depending on the features provided by the printer, the features and defaults displayed on the scanner
vary. The interface screens in this manual are of when the printer supports all copy features of the
scanner.
3.4 Setting the Basic Copy Features 85

Paper Supply (Selecting a Paper Tray)
The Paper Size feature allows you to select the paper tray that contains the paper you want
to copy onto.
Auto Paper
Automatically selects an appropriate paper tray based on the size of the original and the
specified copy ratio.
Note
When [Auto Paper] is selected, select an option other than [Auto %] for [Reduce/Enlarge].
Tray 1, Tray 2
Displays the paper trays available on the printer.
Note
The paper trays displayed on the screen are those set under [System Settings] > [Basic Copying] >
[Paper Supply-2]/[Paper Supply-3]. The following screen uses the default settings of [Tray 1] and
[Tray2]. For information on how to change the paper supply options on the [Basic Copying] screen, refer
to "Basic Copying (P. 158)".
More...
Displays the [Paper Supply] screen. On this screen, you can select paper trays that are not
displayed on the [Basic Copying] screen.
Selecting [Bypass] on the [Paper Supply] screen displays the [Bypass] screen. This screen
allows you to select the type and size of paper to be loaded on the bypass tray.
1. On the [Basic Copying] screen, select the

More Copy
desired paper tray under [Paper Supply]. Basic Copying Image Quality Features
If the paper tray you want to use is not Paper Supply Reduce
Output Color
displayed, select [More...]. On the [Paper / Enlarge
Supply] screen, select the desired paper Auto Paper 100%
tray. Tray 1
Auto % 2 Sided
A4
Tray 2 70%
More... More...
[Paper Supply] screen
Selecting [More...] on the [Basic Copying] screen displays the [Paper Supply] screen.
This screen displays all paper trays that are available on the printer and allows you to select
paper trays that are not displayed on the [Basic Copying] screen.
Selecting the bypass tray displays the [Bypass] screen.
Important
When the printer accommodates non-standard size paper or standard size paper that is not supported
by the scanner, the paper trays that contain such paper cannot be selected.
The paper types available on the printer but not supported by the scanner cannot be used on the
scanner.
86 3 Copy
1. When [More...] is selected, select the
desired paper tray on the [Paper Supply] Paper Supply Cancel Save
screen, and select [Save].
Auto Paper
Tray 1 A4 Plain
Tray 2 B4 Recycled
1/2
Tray 3 A3 Plain
Tray 4 A5 Recycled
Bypass A5 Recycled
[Bypass] Screen
Selecting [Bypass] on the [Paper Supply] screen displays the [Bypass] screen.
On this screen, you can select the type and size of paper to be loaded on the bypass tray.
Important
Depending on the printer, additional settings may be required on the printer when making copies on non-
standard size paper from the bypass tray. For more information, refer to the user guide provided for the
printer.
Note
The paper types and sizes displayed on the screen are not those of paper loaded on the printer.
Standard Size
Displays the [Standard Size] screen. On this screen, you can select the size of paper to be
loaded on the bypass tray.
Non-standard Size
Displays the [Non-standard Size] screen.
On this screen, you can specify the width (X direction) and height (Y direction) of paper in
increments of 1 mm.
Note
The range of paper size that can be specified depends on the printer. Refer to the user guide provided
for the printer.
Paper Type
Allows you to select the desired paper type from the list.
1. When [Bypass] is selected on the [Paper

Supply] screen, select [Standard Size] or Bypass Cancel Save
[Non-standard Size].
Paper Size Paper Type
Standard Size Plain
A4
Bond
Recycled 1/2
Non-standard Size
Transparency
Heavyweight 1

2. When [Standard Size] is selected, select
the desired paper size on the [Standard Standard Size Cancel Save
Size] screen.
Paper Size
A4
A4
1/1
A3
B4
B5
When [Non-standard Size] is selected,

specify the paper size using [ ]/[ ]/[ ]/ Non-standard Size Cancel Save
[ ].
X is the edge X (90 - 215)
perpendicular Y: 200 mm
to the feeder.
Y
(140 - 355)
X: 200 mm
3. Select [Save].
4. Select the desired paper type from [Paper

Type]. Bypass Cancel Save
Paper Size Paper Type

5. Select [Save] repeatedly until you return to
Standard Size
the [Basic Copying] screen. A4
Plain
Bond
Recycled 1/2
Non-standard Size
Transparency
Heavyweight 1
88 3 Copy
Reduce/Enlarge (Making a Reduced/Enlarged Copy)
The Reduce/Enlarge feature allows you to make a reduced/enlarged copy by selecting the
desired copy ratio.
Original Reduce / Enlarge
A A A
B B
B
[100%] [Preset %]
Enlarged from A4 to A3
[Auto %] [Variable %]
Reduced to fit on B5 Enlarged by 120%
100%
Copies in the same size as the original (size-for-size copying).
Auto %
Automatically reduces/enlarges the original to fit on the paper size selected. The original will
be reduced/enlarged in the same proportions for X and Y directions.
Note
When [Auto %] is selected, select an option other than [Auto] for [Paper Supply].
N%
Used when reducing/enlarging the original by this preset ratio.
More...
Displays the [Reduce/Enlarge] screen which allows you to select other copy ratios.
1. From [Reduce/Enlarge] on the [Basic

More Copy
Copying] screen, select the desired copy Basic Copying Image Quality Features
ratio. Paper Supply Reduce
Output Color
When specifying a copy ratio not displayed / Enlarge
on the [Basic Copying] screen, select Auto Paper 100%
[More...], and set the ratio on the [Reduce/ Tray 1

Auto % 2 Sided
A4
Enlarge] screen. Tray 2 70%
More... More...

[Reduce/Enlarge] Screen
Selecting [More...] on the [Basic Copying] screen displays the [Reduce/Enlarge] screen.
Preset %
Select this to select a copy ratio from the preset options.
Variable %
Select this to enter the desired copy ratio. The copy ratio can be specified from 50 to 200%
in increments of 1%. The original will be reduced/enlarged in the same proportions for X and
Y directions.
1. On the [Reduce/Enlarge] screen, select

[Preset %]. From the list of preset options Reduce / Enlarge Cancel Save
on the right side of the screen, select the
100%
desired copy ratio, and select [Save]. Preset %
Auto %
Note 50% A3A5

Variable % 1/2
When the copy ratio is selected from [Present %], the 70% A3A4/B4B5
output size may not exactly match the selected preset
%. Use the paper sizes displayed on the screen as a 81% B4A4/B5A5
reference when selecting a preset %. 86% A3B4/A4B5
2. Select [Variable %] on the [Reduce/

Enlarge] screen, and specify the copy ratio Reduce / Enlarge Cancel Save
using the numeric keypad or [ ]/[ ] in
increments of 1%. Preset % (50 - 200)
1 2 3
100 %
Note 4 5 6
Variable %
To clear an incorrect entry, press the <C> button.
7 8 9
3. Select [Save]. 0 C
90 3 Copy
Output Color (Selecting the Output Color)
The Output Color feature allows you to select the desired output color.
Color Original Output Color
[Full Color] [Black]
B&W Original
[Full Color] [Black]
Selecting [Output Color] displays the [Output Color] screen.
Important
This feature is not available if the scanner is connected to a monochrome printer.
[Output Color] Screen
Black
Select this when the desired output is a black and white copy.
Full Color
Select this when making copies of color documents.
1. On the [Basic Copying] screen, select

More Copy
[Output Color]. Basic Copying Image Quality Features
Paper Supply Reduce
Auto Paper 100%
Tray 1 2 Sided
Auto %
A4
Tray 2 70%
More... More...

2. On the [Output Color] screen, select the
desired output color. Output Color Cancel Save
3. Select [Save].
Black
Full Color
2 Sided Copying (Making a 1-Sided/2-Sided Copy)

The 2 Sided Copying feature allows you to copy 1 sided/2 sided documents onto both sides
or one side of paper.
1-Sided Original 2-Sided Original 1-Sided Copy
A A
Report Report Report
B B
Page 1 Page 2 Page 1 Page 2
1-Sided Original 2-Sided Original 2-Sided Copy
A
Report Report Report
B
Page 1 Page 2
Selecting [2 Sided Copying] displays the [2 Sided Copying] screen.
Important
You cannot make 2-sided copies if the printer does not have a 2-sided copying feature.
If you make an enlarged copy of a large 2-sided head-to-toe document, part of its image may get lost.
Depending on the printer, an additional memory is required when making 2-sided copies ([1J2 Sided]
or [2J2 Sided]) of A3 documents. For more information, refer to the user guide provided for the printer.
[2 Sided Copying] Screen
1J1 Sided
Makes 1-sided copies from 1-sided originals.
1J2 Sided
Makes 2-sided copies form 1-sided originals.
Important
This feature is not available if the printer does not have a 2-sided copying feature.
2J2 Sided
92 3 Copy
Important
This feature is not available if the printer does not have a 2-sided copying feature.
2J1 Sided
Copies
Note
This feature is displayed when [1J2 Sided] is selected.
H to H
Select this when making head-to-head copies (The top of the page remains at the top when
H to T
Select this when making head-to-toe copies (The top of the page comes at the bottom when
Original/Copies
Note
H to H
Select this when making head-to-head copies from the head-to-head original.
H to T
Select this when making head-to-toe copies from the head-to-toe original.
Originals
Note
H to H
Select this when the original is head-to-head.
H to T
Select this when the original is head-to-toe.
Original Orientation
Note
This feature is not displayed when [1J1 Sided] is selected.
Specify the orientation of the original to identify which side is the top.

Head-Top
Top
Top
Top
Left Right
Bottom
Head-Left
its top towards the left of the scanner. Make sure to select [Head-Left] when placing the
Top
Top
Left Right Top
Bottom

Important
1. On the [Basic Copying] tab, select [2

More Copy
Sided]. Basic Copying Image Quality Features
Paper Supply Reduce
Auto Paper 100%
Tray 1 2 Sided
Auto %
A4
Tray 2 70%
More... More...
2. On the [2 Sided Copying] screen, select the

desired option. 2 Sided Copying Cancel Save
11 Sided
12 Sided
22 Sided
21 Sided
94 3 Copy
3. When an option other than [1J1 Sided] is
selected, select the desired options from 2 Sided Copying Cancel Save
the right side of the scanner.
Originals Original
Orientation
H to H Head-Top
12 Sided
H to T Head-Left
22 Sided
21 Sided
Lighten/Darken (Adjusting the Copy Density)

The Lighten/Darken feature allows you to adjust the overall lightness and darkness (copy
density) of the output in seven levels. The output becomes darker as you move T to the left
and lighter as you move T to the right.
Original Lighten / Darken
[Lighten] [Darken]
1. Adjust the copy density using [ ] and [ ].

More Copy
Basic Copying Image Quality Features
Paper Supply Reduce
Auto Paper 100%
Tray 1 2 Sided
Auto %
A4
Tray 2 70%
More... More...

3.5 Setting the Image Quality Features
The following explains how to set the image quality features.
This corresponds to " Step 4 Set the copy features (P. 80)" in 3.1 Copying Procedure.
Set the copy

The image quality features can be set on the [Image Quality] screen.
[Image Quality] screen

Features
Presets Color Balance
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0
Original Type Sharpness

Text & Photo Sharper
(Halftone)
Auto Exposure Color Saturation

On Normal
Note
If old settings are still present on the [Image Quality] screen, pressing the <Clear All> button resets them
to the defaults. The defaults can be changed under [System Settings]. For information about [System
Settings], refer to "6 System Settings (P. 129)".
Image Quality Presets (Specifying the Image Quality)

The Image Quality Presets feature automatically adjusts the [Color Balance] settings to
produce image tones appropriate for the image.
Important
This feature is available only when the scanner is connected to a color printer.
This feature is available only when [Output Color] is set to [Full Color].
Note
If you change the settings on [Color Balance] screen after configuring them on the [Image Quality
Presets] screen, the settings configured on the [Image Quality Presets] screen will become invalid.
Selecting [Presets] displays the [Image Quality Presets] screen.
[Image Quality Presets] Screen
Normal
Copies the originals with the default Color Balance settings.
Color Adjustment...
Displays the [Color Adjustment] screen which allows you to adjust the tone of red/blue/
green.
96 3 Copy
1. On the [Image Quality] screen, select
More Copy
[Presets]. Basic Copying Image Quality Features
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0

(Halftone)

On Normal
2. On the [Image Quality Presets] screen,

select [Normal] or [Color Adjustment...]. Image Quality Presets Cancel Save
Normal Image Quality Presets

automatically adjusts
Color Color Balance.
Adjustment...
The feature will be
cancelled if Color
Balance is changed.
[Color Adjustment] Screen
Selecting [Color Adjustment...] on the [Image Quality Presets] screen displays the [Color
Adjustment] screen.
On this screen, you can adjust the tone of colors.
Original Red + Original Blue +
Original Green +
Red +/Red -
Emphasizes or de-emphasizes the tone of red.
Blue +/Blue -
Emphasizes or de-emphasizes the tone of blue.
Green +/Green -
Emphasizes or de-emphasizes the tone of green.
3.5 Setting the Image Quality Features 97

1. On the [Color Adjustment] screen, select
the desired color tone, and select [Save]. Color Adjustment Cancel Save
2. On the [Image Quality Presets] screen, Red + Red -

select [Save].
Blue + Blue -
Green + Green -
Original Type (Selecting the Original Type)

The Original Type feature allows you to define the type of document you want to copy.
Selecting [Original Type] displays the [Original Type] screen.
Note
This feature is available on the [Basic Copying] screen if the scanner is connected to a monochrome
printer.
[Original Type] Screen
Text
Select this to produce sharp text images.
Text & Photo

Select this for copying documents that contain both texts and photos. It automatically
identifies text and photo areas and copies both areas in the optimal image quality.
Selecting [Text & Photo] displays [Photo Type] on the right side of the screen.
Photo
Select this for copying photos.
Selecting [Photo] displays [Photo Type] on the right side of the screen.
Map
Select this for copying maps.
[Photo Type]
Halftone
Select this for copying printer-printed photos or printing materials such as books and
brochures.
Photograph
Select this for copying photos printed on photographic paper.
98 3 Copy
More Copy
[Original Type]. Basic Copying Image Quality Features
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0

(Halftone)

On Normal
2. On the [Original Type] screen, select the

type of the document. Original Type Cancel Save
3. Select [Save]. Photo Type

Text
Halftone
Text & Photo
Photograph
Photo
Map
Auto Exposure (Removing the Background of the Original)

The Auto Exposure feature allows you to remove unwanted marks on the original's
background when copying with [Output Color] set to [Black]. A newspaper is one example
of this type of original.
Also when copied with [Output Color] set to [Full Color], a white background sometimes
appears in a faint color depending of the type of paper used and how old the paper is. In
such case, this feature can make the background of the output white.
Original Auto Exposure
Report Report
Note
The Auto Exposure feature does not work when [Original Type] in [Photo].
When [Output] Color is [Full Color], this feature removes less of the background.
Selecting [Auto Exposure] displays the [Auto Exposure] screen.
[Auto Exposure] Screen
Off
Copies the background as it appears on the original.
On
Removes the background of the original on the output copy.

1. On the [Image Quality] screen, select [Auto
More Copy
Exposure]. Basic Copying Image Quality Features
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0

(Halftone)

On Normal
2. On the [Auto Exposure] screen, select [On]

or [Off]. Auto Exposure Cancel Save
3. Select [Save]. Off This feature does not work

when Photo is selected
as the Original Type.
On
Color Balance (Adjusting the Color Balance of the Output)

The Color Balance feature allows you to adjust the level of four process colors (yellow,
magenta, cyan, and black). The color balance can be adjusted in seven levels for areas of
low, medium, and high density.
Original Color Balance
Enhanced cyan Enhanced magenta Enhanced yellow Enhanced black
Important
When [Output Color] is set to [Black], this setting only applies to black.
Note
If you change the settings on [Color Balance] screen after configuring them on the [Image Quality
Presets] screen, the settings configured on the [Image Quality Presets] screen will become invalid.
Selecting [Color Balance] displays the [Color Balance] screen. On this screen, you can
select a color and adjust its intensity.
100 3 Copy
[Color Balance] Screen
Yellow/Magenta/Cyan/Black
Select a color that needs to be adjusted.
If you select a color, the [Color Balance] screen of that color appears.
1. On the [Image Quality] screen, select [Color

More Copy
Balance]. Basic Copying Image Quality Features
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0

(Halftone)

On Normal
2. On the [Color Balance] screen, select the

button of the color you want to adjust. Color Balance Cancel Save
3. On the [Color Balance (Y/M/C/K)] screen, Yellow Low Mid. High
configure the settings, and select [Save]. Magenta

Y 0 0 -2
M +1 -2 +3
Cyan
C 0 +1 +2
Black K +3 0 0
[Color Balance (Y/M/C/K)] Screen
Selecting one of the color buttons on the [Color Balance] screen displays the [Color
Balance] screen of that color.
The colors balance can be adjusted in seven levels for areas of low, medium, and high
density.
Low Density
Adjusts the intensity of a color in seven levels for low density area.
Mid. Density
Adjusts the intensity of a color in seven levels for medium density area.
High Density
Adjust the intensity of a color in seven levels for high density area.
1. On the [Color Balance] screen of the color

you selected, adjust the intensity of the Color Balance (Y) Cancel Save
color for each degree of density using [ ]
and [ ]. Low Density Mid. Density High Density
+3 +3 +3
2. Select [Save].
0 0 0
-3 -3 -3

Sharpness (Adjusting the Sharpness of the Output)
The Sharpness feature allows you to adjust the sharpness of the output.
Original Sharpness
[Softer] [Sharper]
Selecting [Sharpness] displays the [Sharpness] screen.
[Sharpness] Screen
Sharper - Softer
The sharpness can be adjusted in five levels from [Sharper] to [Softer].
The closer the level is to [Sharper], the sharper the contour of the image. The closer the
level is to [Softer], softer the contour of the image.

More Copy
[Sharpness]. Basic Copying Image Quality Features
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0

(Halftone)

On Normal
2. On the [Sharpness] screen, set the

sharpness level using [ ] and [ ]. Sharpness Cancel Save
3. Select [Save]. Sharper
Normal
Softer
102 3 Copy
Color Saturation (Adjusting the Color Saturation of the Output)
The Color Saturation feature allows you to adjust the saturation of the output.
Original Color Saturation
[Lower] [Higher]
Important
This feature is available only if [Output Color] is set to [Full Color].
Selecting [Color Saturation] displays the [Color Saturation] screen.
[Color Saturation] Screen
Higher - Lower
The color saturation can be adjusted in five levels from [Higher] to [Lower].
The closer the level is to [Higher], more lively the colors of the image. The closer the level
is to [Lower], less lively the colors of the image.
1. On the [Image Quality] screen, select [Color

More Copy
Saturation]. Basic Copying Image Quality Features
Normal Y 0 0 0/M 0 0 0
C 0 0 0/K 0 0 0

(Halftone)

On Normal
2. On the [Color Saturation] screen, set the

saturation level using [ ] and [ ]. Color Saturation Cancel Save
3. Select [Save]. Higher
Normal
Lower

3.6 Settings Other Copy Features
The following explains how to set the features available on the [More Copy Features]
screen.
This corresponds to " Step 4 Set the copy features (P. 80)" in " Step 4 Set the copy features
(P. 80)".
Set the features

STEP 1 2 3 4 5 6 7
[More Copy Features] screen

Features
Copy Output Mixed Sized Orig.
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm
Original Orientation Original Size
Head to Top Auto Size

Detect
Note
The above is the [More Copy Features] screen of the DocuScan C4250. The [Mixed Sized Originals]
feature is not available on the DocuScan C3200 A.
If old settings are present on the [More Copy Features] screen, pressing the <Clear All> button on the
104 3 Copy
Copy Output (Collating or Uncollating the Output)
The Copy Output feature allows you to set whether to collate or uncollate the output.
Original Collated Uncollated
A
A
Report A
B A
ReportB A 3
3 2 B 3
1 B 3
2 Report Report
Report
B 2
1 2
3
2
1 1
1
Important
This feature is only available if the printer that the scanner is connected to:
has a collating feature.
has an add-on hard disk.
Selecting [Copy Output] displays the [Copy Output] screen.
[Copy Output] Screen
Collated
Delivers the specified number of copy sets in the same order as the original.
Uncollated
Delivers the output in the order based on the total number of copies for each page.
1. On the [More Copy Features] screen, select

More Copy
[Copy Output]. Basic Copying Image Quality Features
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm

Auto Size
Head to Top
Detect
2. On the [Copy Output] screen, select

whether to collate or uncollate the output. Copy Output Cancel Save
Copies will be output

3. Select [Save]. Uncollated by set when Collated
is selected.
Collated
1.2.3...
1.2.3...
1.2.3...
3.6 Settings Other Copy Features 105

2 Up (Copying Two Originals on One Page)
The 2-Up feature allows you to copy the images from two originals onto a single page.
When [2 Up] is selected, [Reduce/Enlarge] is automatically set to [Auto %]. The scanner
automatically reduces/enlarges the originals to fit on the paper size selected.
Original 2 Up
1 2
2
1
2 1
Important
Make sure that the orientation of the original is identical to [Original Orientation].
Note
When [Auto %] under [Reduce/Enlarge] is disabled (when a copy ratio of your choice is specified),
image loss may occur depending on the size of the originals.
When enabled, Edge Erase will be applied to each original.
[Paper Supply] on the [Basic Copying] screen must be set to an option other than [Auto].
Selecting [2 Up] displays the [2 Up] screen.
[2 Up] Screen
1 Up
Disables the feature.
2 Up
Copies two originals onto a single page.
[Image Order]
When [2 Up] is selected, select the image order.

More Copy
[2 Up]. Basic Copying Image Quality Features
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm

Detect
106 3 Copy
2. On the [2 Up] screen, select [1 Up] or [2
Up]. 2 Up Cancel Save
3. When [2 UP] is selected, select the image 1 Up Image Order

order.
2 Up
4. Select [Save].
Original Orientation (Specifying the Orientation of the Original)

The Original Orientation feature allows you to specify the orientation of the original to
identify which side is the top.
Select [Original Orientation] to display the [Original Orientation] screen.
[Original Orientation] Screen
Head to Top
Top
Top
Top
Left Right
Bottom
Head to Left
its top towards the left of the scanner. Make sure to select [Head to Left] when placing the
original in head-to-left orientation (texts are in sideways).
Top
Top
Left Right Top
Bottom

Important

More Copy
[Original Orientation]. Basic Copying Image Quality Features
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm

Detect
2. On the [Original Orientation] screen, select

the orientation of the original. Original Orientation Cancel Save
3. Select [Save]. Head to Top Select the orientation

your originals are
loaded.
Head to Left
108 3 Copy
(DocuScan C4250 Only)
Use the Mixed Sized Originals feature to feed documents of different sizes into the
document feeder. This feature allows you to scan documents of different sizes
simultaneously and copy them on paper appropriate for each document.
This feature also allows you to copy all documents on the same size paper.
When copying documents on the same size paper, set [Mixed Sized Originals] to [On] and
configure the following settings:
Set [Reduce/Enlarge] to [Auto %], and select the output paper size.
Mixed-size Originals Copied in Same Sizes as Originals Copied on Same Size Paper
A A
A
ReportB ReportB Report

B
2 2 3
1 1 2
3 3 1
Important
Always load A5 documents in LEF orientation.
Note
If the sizes of documents cannot be detected, a screen that allows you to enter the sizes appears.
Selecting [Mixed Sized Orig.] displays the [Mixed Sized Originals] screen.
[Mixed Sized Originals] Screen
Off
Select this when copying documents of the same size.
On
Select this when copying documents of different sizes. The scanner will automatically detect
the size of each document.
1. On the [More Copy Features], select [Mixed

More Copy
Sized Orig.]. Basic Copying Image Quality Features
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm

Auto Size
Head to Top
Detect

2. On the [Mixed Sized Originals] screen,
select [On] or [Off]. Mixed Sized Originals Cancel Save
3. Select [Save]. Off Select On when loading

originals of different sizes
in the Document Feeder.
On
Edge Erase (Erasing Unwanted Marks from the Center/Edges of the

Original)
If you copy documents with the document feeder cover open, or if you copy documents that
are bound together, such as in a book, dark shadows get printed sometimes along the
edges or in the center binding area of the output. The Edge Erase feature allows you to
eliminate such unwanted marks from the output.
Edge Erase
[Top & Bottom Edges] [Left & Right Edges] [Center Area]
: Area erased
Important
Make sure that the orientation of the original is identical to [Original Orientation] on the [More Copy
Features] screen.
Note
When making a 2-sided copy, the same amount of erasure will be applied to both sizes of the output.
When making a reduced/enlarged copy, the amount of erasure will be reduced/enlarged proportionally.
Refer to
For information about printable area, refer to the user guide provided for your printer.
Selecting [Edge Erase] displays the [Edge Erase] screen.
[Edge Erase] Screen
Normal
Erases unwanted marks from all four edges of the original. The default amount of erasure
is 4 mm on all four edges. If you do not want to apply Edge Erase, set [Variable Erase] to
[0 mm].
Variable Erase
When [Variable Erase] is selected, the right of the screen displays the entry boxes that
correspond to the top/bottom, left/right, and center of the original.
Specify the amount of erasure in each entry box using [ ] and [ ].
The amount of erasure can be specified from 0 to 50 mm in increments of 1 mm.
110 3 Copy
More Copy
[Edge Erase]. Basic Copying Image Quality Features
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm

Detect
2. On the [Edge Erase] screen, select

[Normal] or [Variable Erase]. Edge Erase Cancel Save
3. When [Variable Erase] is selected, specify Normal
the amount of erasure using [ ] and [ ]. Variable Erase

(mm) 4 4 0
4. Select [Save].
Original Size (Specifying the Scan Size)

The Original Size feature allows you to specify the scan size.
Specify the original size when scanning a non-standard size document, or when copying a
document in a size different from its actual size.
If you specify the original size, the original will be scanned in the size specified regardless
of its actual paper size. By using this feature, you can also add margins or delete unwanted
areas on the output.
Original Original Size
Question Question
Y
Answer
[Variable Size]
Selecting [Original Size] displays the [Original Size] screen.

[Original Size] Screen
Auto Size Detect

Automatically detects the size of the original document.
Note
When the original size cannot be detected automatically, a screen that allows you to enter the size
appears.
Standard Size
Select this when selecting the original size from

the preset options. Original Size Cancel Save
The preset options displayed on the screen can A4

be changed. Auto Size
Detect A4
Note Standard Size A3

1/2
The DocuScan C4250 displays 12 preset options B4
while the DocuScan C3200 A displays 6. The screen Variable Size
B5
shown on the right is that of the DocuScan C4250.
B5
Refer to
For information on how to change the preset options,
refer to "Original Size Button (P. 141)".
Variable Size
Select this when the original is non-standard

size, or when copying it in a size different from its Original Size Cancel Save
actual size. Specify the size using [ ]/[ ]/[ ]/
[ ] in increments of 1 mm. The scale on the Auto Size (15 - 297)
Detect Y
document glass can help specify the size. 200 mm
Standard Size X
Refer to (15 - 432)

For information about supported document sizes, refer Variable Size 200 mm
to "Detectable Document Sizes" under "Supported
Documents (P. 23)".

More Copy
[Original Size]. Basic Copying Image Quality Features
Collated Off
2 Up Edge Erase
T&B: 4mm/ R&L: 4mm
Off
Center: 0mm

Detect
2. Select the desired option on the [Original

Size] screen, and select [Save]. Original Size Cancel Save
When specifying a non-standard size,
specify the values for X and Y directions. Auto Size
Detect
Standard Size
Variable Size
112 3 Copy
4 Address Book and Subject/
Comment List
4.1 Overview
This section provides a brief description of Address Book and Subject/Comment List.
What is Address Book

Address Book allows you to store e-mail or server addresses for the Scan to E-mail /Scan
to PC feature.
With Address Book, entering addresses is as easy as just a few touches on the touch panel.
To save yourself the time of entering them on the control panel, store frequently-used
addresses in Address Book.
Address Book can be organized by creating folders and grouping common addresses
together. Folders can have their access controlled by assigning them passwords.
If you want to make address searches simple, however, we recommend you store all
addresses in one folder. The scanner performs address searches within one folder only, not
across the entire Address Book.
Note
If you have registered new addresses into Address Book, it is recommended that you create its backup.
For more information, refer to "Address Book Maintenance (P. 150)".
Up to 350 e-mail/server addresses can be registered in Address Book.
Up to 48 address folders can be registered in Address Book.
DocuScan Manager
CentreWare Internet Services
Register/change/delete folders
Register/change/delete addresses
Address Book for Scan to E-mail/Scan to PC
fold fold fold

er er er
fold fold fold

er er er
Stores up to
48 folders fold fold fold
er er er
Stores up to 350 addresses
4.1 Overview 113

What is Subject/Comment List
E-mail subjects and comments (messages) for Scan to E-mail can be registered in Subject/
Comment List. With Subject/Comment List, you can enter e-mail subjects and comments
simply by selecting them from a list.
Subjects and comments stored in Subject/Comment List can be used as a whole or partially
by editing them on the control panel.
Registering Addresses/Subjects/Comments
To register addresses in Address Book or subjects and comments in Subject/Comment List,
use DocuScan Manager or CentreWare Internet Services.
Note
DocuScan Manager can be installed from the "Software Pack" CD-ROM included with the scanner.
Refer to
For basic operating instruction of DocuScan Manager, refer to "7 DocuScan Manager (P. 178)".
For information on how to register addresses on CentreWare Internet Services, refer to the CentreWare
Internet Services Online Help.
Address Book Setting Items
The following setting items are available for Address Book:
Note
Items that are not mentioned optional are mandatory and must be set.
Settings Items Common for Scan to E-mail/Scan to PC

DocuScan Manager/
CentreWare Internet Services How Used on the Scanner's Control Panel
Setting Items
Item Description
Folder A container for addresses. If you open Address Book, the folders stored in it will
Folder The registration number of a folder. be listed. Select a folder in which the address you
Number Set this by selecting the desired want to use is registered.
folder from the folders list. If you want to skip the [Address Book Folder] screen,
change the default setting under [System Settings] >
Folder The name of a folder. [Scan Settings] > [Scan Defaults].
Name Enter this within 16 characters or An address search can be performed only within one
(Optional) symbols (ASCII characters). folder. It cannot be performed across multiple folders
This setting is optional. If you leave simultaneously.
this blank, the folder will be named
"No name".
Password The password of a folder.
(Optional) Enter this within 4 to 8 numeric
digits.
This setting is optional.
114 4 Address Book and Subject/Comment List

DocuScan Manager/
CentreWare Internet Services How Used on the Scanner's Control Panel
Setting Items
Item Description
Address Number The registration number of an Enter this in [Go To] as a search keyword when
address. searching for the address.
This should be an integer between If you open an address folder, the address numbers
1 and 350. and recipient names of the addresses contained in
You cannot have multiple the folder will be listed.
addresses of the same address
number in the same address folder.
Address numbers can be the same
as long as they are in different
folders.
E-mail/Server The type of an address. Address Book only lists [E-mail] addresses when [Scan
Select [E-mail] and [Server] if the To E-mail] is selected on the [Select Service] screen.
address is for [Scan to E-mail] and Similarly, it only lists [Server] addresses when [Scan to
[Scan to PC], respectively. PC] is selected on the [Select Service] screen.
Recipient Name/Save In The recipient name of an address. If you open an address folder, the address numbers
Location Enter this within 32 characters or and recipient names of the addresses contained in
(Mandatory) symbols (ASCII characters). the folder will be listed.
Control characters (such as If you select the address from Address Book, the
linefeeds) cannot be used. recipient name entered here will be entered in the e-
mail address entry box or in the [Server] entry box.
Index A character string to be used as a Enter this in [Index] as a search keyword when
(Mandatory) keyword when searching for an searching for the address.
address.
Enter this within 32 characters or
symbols (ASCII characters).
Control characters (such as
linefeeds) cannot be used.
Settings Items for Scan to E-mail

DocuScan Manager/
Setting Items How Used on the Scanner's Control Panel
Item Description
Recipient An e-mail address to which to send scanned data. Set this for the following items:
(E-mail Enter this within 64 characters or symbols (ASCII - [To]/[CC]/[BCC] on the [E-mail Address] screen.
Address) characters). - [From] on the [E-mail Address] screen.
(Manda- Spaces, control characters (such as linefeeds), - E-mail address for [Details] > [Reply To] > [Change]
tory) and the following symbols cannot be used: > [Enter/Change Reply To] on the [E-mail Address]
()<>[]:;\, " screen.
This can be a character string without an "@" Enter this in [E-mail Address] as a search keyword
symbol. when searching for the address.
This cannot contain more than one "@" symbol. To verify this, select the address from Address Book
When an "@" symbol is included, one or more and select [Details...].
characters must come before and after the
symbol.
Remarks Additional information for an e-mail address, such To verify this, select the address on Address Book and
(Optional) as company name or department name. This select [Details...].
setting is optional.
Enter this within 32 characters or symbols (ASCII
characters).
Control characters (such as linefeeds) cannot be
used.
4.1 Overview 115

Setting Items for Scan to PC
DocuScan Manager/
Item Description
Transfer The method to be used when transferring scanned Set this on the [Save In] screen.
Protocol data from the scanner. If you open an address folder, the address numbers,
Select [SMB] when saving scanned data in a server names, and transfer protocols of the addresses
Windows shared folder. Select [FTP] when saving it contained in the folder will be listed.
on an FTP server.
Save In A computer on which to send scanned data. This corresponds to [Server] on the [Save In] screen.
(Server Enter this within 64 characters or symbols (ASCII Enter this in [Server/IP Address] as a search keyword
Name/IP characters). when searching the address.
Address) Control characters (such as linefeeds) cannot be To verify this, select the address from Address Book
(Manda- used. and select [Details...].
tory) Enter this in one of the following formats:
FQDN format
Example: pcname.example.com
Computer name (NetBIOS name)
Example: pcname
DNS host name
Example: pcname
IP address
Example: 192.168.1.100
Note
If entering this in FQDN format, [Properties] >
[Protocol Settings] > [TCP/IP] > [DNS] >
[DNS Server Address] must be set on
Computer name (NetBIOS name) can be
entered only when [Transfer Protocol] is set
to [SMB].
When [Transfer Protocol] is SMB and if
entering the computer name of a computer
located on other subnet, [Properties] >
[Protocol Settings] > [TCP/IP] > [WINS] >
[WINS Server Address] must be set on
If entering a DNS host name, the location
where the scanned data will be saved must
be in the domain specified in [Properties] >
[Protocol Settings] > [TCP/IP] > [DNS] >
[DNS Server Address]/ [DNS Domain Name]
on CentreWare Internet Services.
If entering a DNS host name when [Transfer
Protocol] is [SMB], and if a computer that
uses the same name for its computer name
(NetBIOS name) exists on the same subnet
as the scanner, scanned data will be saved
on that computer.
Port Num- A port number to be used to communicate with a To verify this, select the address from Address Book and
ber server. select [Details].
(Manda- When [Transfer Protocol] is [FTP], enter 21 or
tory) any integer between 5,000 and 65,535.
When [Transfer Protocol] is [SMB], enter 139 or
any integer between 5,000 and 65,535.
SMB The shared name of a shared folder in which to This corresponds to [Shared Name] on the [Save In]
Shared save scanned data. screen. [Shared Name] is displayed when [Transfer
Name Enter this within 32 characters or symbols (ASCII Protocol] is set to [SMB].
(Manda- characters).
tory) Control characters (such as linefeeds) cannot be
used.
When [Transfer Protocol] is [SMB], this setting is
mandatory.

DocuScan Manager/
Item Description
Save In The name of a folder in which to save scanned This corresponds to [Save In] on the [Save In] screen.
(Optional) data.
characters).
used.
When [Transfer Protocol] is [FTP], enter this in a
format of "path1/path2". When [Transfer
Protocol] is [SMB], enter this in a format of
"path1\path2".
This setting is optional. If you leave this blank
when [Transfer Protocol] is [SMB], scanned data
will be saved right under the shared folder set in
[Shared Name]. When [Transfer Protocol is
[FTP], scanned data will be saved right under the
directory to be logged in.
4.1 Overview 117

DocuScan Manager/
Item Description
User Name The name of the user who is authorized to change This corresponds to [User Name] on the [Save In]
(Manda- settings on computer/folder where scanned data is screen.
tory) to be saved.
Enter this in one of the following formats:

Local User Name
characters).
Control characters (such as linefeeds) and the
following symbols cannot be used:
*+,/:;<=>?[\]|
This cannot be a character string that only
contains a period (.).
Note
If using Windows XP, your local user name can
be found under [Control Panel] > [User Account].
If using Windows 2000, your local user name is
under [My Computer] > [Properties] > [User
Profiles], and is displayed in a format of
"computer name\user name".
For details, check [Control Panel] > [Users and
Passwords].
NetBIOS-format Domain User

Enter this in a format of "domain\user".
Example: pcname\smith
Enter the "domain and "user portions as follows:

Control characters (such as linefeeds) and the
following symbols cannot be used:
*+,/:;<=>?[\]|
This cannot be a character string that only
contains a period (.).
Enter the "user portion within 32 characters or
Enter the "domain portion within 64 characters
or symbols (ASCII characters).
Note
If using Windows XP, your NetBIOS-domain user
name can be found under [Control Panel] > [User
Account].
If using Windows 2000, your NetBIOS-format
domain user name is under [My Computers] >
[Properties] > [User Profiles], and is displayed in
a format of "computer name\user name".

DocuScan Manager/
Item Description
User Name UPN-format Domain User
(Optional) Enter this in a format of "user@domain".
Example: [email protected]
(Cont.)
The "domain portion cannot include control
characters (such as linefeeds), spaces, and the
following symbols:
! #$ ()*+,/:;<=>?@[\]^`{|}~
Enter the "user portion within 32 characters or
Enter the "domain portion within 64 characters
or symbols (ASCII characters).
Note
To obtain your UPN-format user name, ask your
network administrator.
Password A password for the user set under [User Name]. This corresponds to [Password] on the [Save In] screen.
(Manda- Enter this within 32 characters or symbols (ASCII
tory) characters).
used.
Subject /Comment List Setting Items
Subject/Comment List offers the following setting items:
Note
Items that are not mentioned optional are mandatory and must be set.
DocuScan Manager/
Item Description
Subject The subject of the e-mail you are attaching Set this under the [E-mail Address] screen > [Details] >
scanned data to. [Subject] > [Change] > [Enter/Change Subject] >
Enter this within 64 characters or symbols (ASCII [Subject] > [Select From List].
characters).
used.
Comment The comment of the e-mail you are attaching Set this under the [E-mail Address] screen > [Details] >
scanned data to. Comment] > [Change] > [Enter/Change Comment] >
Enter this within 192 characters or symbols [Comment] > [Select From List].
(ASCII characters).
Control characters other than linefeeds (such as
tabs) cannot be used.
4.1 Overview 119

Using Address Book and Subject/Comment List
Address Book and Subject/Comment List can be operated on the following three types of
tools:
Control panel
Address Book Tool on DocuScan Manager
What you can do on the control panel

On the control panel, you can:
specify or search for e-mail/server addresses on the Scan to E-mail/Scan to PC setting
screen.
select subjects/comments on Scan to E-mail setting screen.
save or restore Address Book.
Refer to
For information about setting e-mail/server addresses, refer to "2.4 Using Scan to E-mail (P. 40)" or "2.5
Using Scan to PC (P. 49)".
For information about searching for e-mail/server addresses, refer to "Searching for an Address (P.
125)".
For information about saving/restoring Address Book, refer to "Address Book Maintenance (P. 150)".
What you can do on Address Book Tool

On Address Book Tool, you can:
register, change, or delete address folders.
register, change, or delete addresses.
search for addresses.
import addresses from your e-mail application.
register, change, or delete subjects in Subject/Comment List.
register, change, or delete comments in Subject/Comment List.
Refer to
For operating instructions, refer to the DocuScan Manager Online Help.
What you can do on CentreWare Internet Services

On CentreWare Internet Services, you can:
register, change, or delete address folders.
register, change, or delete addresses.
register, change, or delete subjects in Subject/Comment List.
register, change, or delete comments in Subject/Comment List.
Refer to
For operating instructions, refer to the CentreWare Internet Services Online Help.

4.2 Using Address Book on the Scanner
This section describes how to display Address Book on the scanner and to select or search
for an address in Address Book.
Displaying Address Book

Use the following procedure to display Address Book:
Using the <Address Book> button on the control panel
1. Press the <Address Book> button on the

control panel. Select Service Close
2. On the [Select Service] screen, select the Scan to E-mail Scan to PC

type of Address Book from [Scan to E-mail]
and [Scan to PC].

select the desired folder. If a password is Address Book Folder Close
set to the folder, a password entry screen
appears. 01 02 03 01-12
04 05 06
Note Smith Jones Brown 13-24
Selecting [01-12], [13-24], [25-36], or [37-48] on the
07 08 09
right side of the screen displays the corresponding Potter Administration Misc. 25-36
address folders.
10 11 12
Password-locked folders are indicated with a "lock" (Not in Use) (Not in Use) (Not in Use) 37-48
icon.
You can skip the [Address Book Folder] screen and
display the screen for a specific folder by changing the
default under [System Settings]. For more information,
refer to "Address Screen (P. 175)".
If a password is not set to the folder, the [Address
Book] screen displays.
4. On the password entry screen, enter the

password using the numeric keypad, and Password Cancel Confirm
select [Confirm].
Folder Name: 01 Common
*****
4.2 Using Address Book on the Scanner 121

The [Address Book] screen appears and
lists the addresses in the folder. Address Book [01] To Folder Confirm
Note
The [To Folder] button cancels the selection and takes 001 Jane Smith
003 xxx.xxx... 20
004 ABC Corp.

005 Daniel Brown
Scan to E-mail
Address Book [01] To Folder Close
001 SMB Exterior Designs

003 SMB Minutes 1
004 FTP Software Specifications

Scan to PC
Using the [Address Book...] button on the touch panel
1. On the [E-mail Address] or [Save In] (Scan

to PC) screen, select [Address Book...]. E-mail Address Basic Scanning More
Scan
Features
Note Address Book... Details... Clear Preview

The screens used here are those of the Scan to E-mail
From
feature. The procedure, however, is the same also for
the Scan to PC feature.
To
1/9

select the desired folder. Address Book Folder Close
If a password is set to the folder, a
password entry screen appears. 01 02 03 01-12
04 05 06
Note Smith Jones Brown 13-24
Selecting [01-12], [13-24], [25-36], or [37-48] on the
07 08 09
right side of the screen displays the corresponding Potter Administration Misc. 25-36
address folders.
10 11 12
Password-locked folders are indicated with a "lock" (Not in Use) (Not in Use) (Not in Use) 37-48
icon.
You can skip the [Address Book Folder] screen and
display the screen for a specific folder by changing the
default under [System Settings]. For more information,
refer to "Address Screen (P. 175)".
If a password is not set to the folder, the [Address
Book] screen displays.

3. On the [Password] screen, enter the
password using the numeric keypad on the Password Cancel Confirm
control panel, and select [Confirm].
Folder Name: 01 Common
*****
The [Address Book] screen appears and

lists the addresses in the folder. Address Book [01] To Folder Confirm
Note
The [To Folder] button cancels the selection and takes 001 Jane Smith
003 xxx.xxx... 20
004 ABC Corp.

005 Daniel Brown
Scan to E-mail

003 SMB Minutes 1

Scan to PC

Selecting an Address
The [Address Book] screen displays a list of addresses in the selected address folder.
To select an address on the [Address Book] screen, use the following procedure:
Scan to E-mail
1. Select the desired address. A check mark

appears in the check box next to the Address Book [01] To Folder Confirm
address. Search... Details...
Check marks can be added or removed by
To 001 Jane Smith
touching the check boxes. When a check
box is selected, the [To] button appears on CC 002 System Design Group
its left. 003 xxx.xxx... 20
BCC 004 ABC Corp.

2. As necessary, select the type of recipient 005 Daniel Brown
by touching the [To] button. The button can
be changed to [CC], [BCC], [To], [CC]...
each time you touch it.
3. When selecting multiple addresses from

the same folder, repeat Steps 1 and 2.
4. Select [Confirm].
Scan to PC
1. Select the desired address.

2. Select [Close]. Search... Details...

003 SMB Minutes 1


Searching for an Address
An address search can be performed within one folder by specifying a search keyword. The
keyword can be entered either in full or partially.
The following types of keywords are available:
Go To
Used to specify an address number registered in Address Book.
Index
Used to specify a character string registered in Address Book.
E-mail (Scan to E-mail)

Used to specify an e-mail address registered in Address Book.
Server/IP Address (Scan to PC)

Used to specify the name or IP address of a server registered in Address Book.
Refer to
For information about the contents of Address Book, refer to "Registering Addresses/Subjects/
Comments (P. 114)".
1. On the [Address Book] screen, select

[Search...]. Address Book [01] To Folder Confirm
Note
The screens used here are those of the Scan to E-mail 001 Jane Smith
feature. This procedure, however is also the same for
003 xxx.xxx... 20
004 ABC Corp.

005 Daniel Brown
2. On the [Search E-mail Address] screen,

enter a search keyword. Search E-mail Address Close
Keyword
3. Select [Search Now].
Go To
(001 - 350)
Index
E-mail
Search Now
4. Select an address from the search result.

A check mark appears in the check box Address Book [01] To Folder Close
next to the address. Search... Details...
This screen for the Scan to PC feature does
not show check marks when addresses are To 005 Daniel Brown
selected. 015 Interior Design Group

20
5. As necessary, select the type of recipient
by touching the [To] button. The button
changes to [CC], [BCC], [To], [CC]... each
time you touch it.

6. Select [Close].
Viewing the Details of an Address

If you want to select an address after checking its details, use the following procedure:
1. On the [Address Book] screen, select an

address. Address Book [01] To Folder Close
Note
The screens used here are those of the Scan to E-mail To 001 Jane Smith
feature. The procedure, however, is also the same for
CC 002 System Design Group
003 xxx.xxx... 20
2. Select [Details...]. BCC 004 ABC Corp.

005 Daniel Brown
3. On the [Details] screen, check the details of

the address. Details Close
4. Select [Close]. Number 001

Recipient Jane Smith
E-mail [email protected]
Remarks Design Group

5 Job Status
This section describes how to check the status of completed jobs.
The status of jobs can be checked by the following methods:
Using the control panel
Using CentreWare Internet Services
5.1 Using the Control Panel

The status of completed jobs can be checked using the control panel.
Selecting [Job Status] on the [All Services] screen lists the last 20 jobs that completed.
You can also view their details by selecting them from the list.
1. Press the <All Services> button on the

control panel.
2. On the [All Services] screen, select [Job

Status]. All Services
The [Completed Jobs] screen appears.
Job Status
Copy Scan to E-mail
3. Check the status of the jobs.

Completed Jobs Close
Note
Select [S] to display the previous screen or [T] to Job Status Remote Terminal/Contents
display the next screen. Completed --
Completed pc001
Completed [email protected] 1/2
Cancelled --
Completed 192.168.1.100/temp
5.1 Using the Control Panel 127

4. If you want to view the details of a specific
job, select it from the list. Completed Jobs Close
Job Status Remote Terminal/Contents

5. Select [Close] repeatedly until you return to
the [All Services] screen. Completed --
Completed pc001
Completed [email protected] 1/2
Cancelled --
Completed 192.168.1.100/temp
Copy Close
Output Color: Black

Original Size: A4
R / E: 100%
Result: Completed
Job Ended: 2005/07/29 15:00
Pages: 1
5.2 Using CentreWare Internet Services

The status of completed jobs can be checked also using CentreWare Internet Services.
To check the status of jobs on CentreWare Internet Services, select [Job History] on the
[Jobs] tab.
[Job History] displays the following information:
Service Name
File Name
Result
Pages
Completed at
Output Destination (Entries)
Output Color
Scan Resolution
File Format
Original Size
Reduce/Enlarge
[Job History] displays the last 20 jobs that completed.
Note
Jobs displayed are only those that completed. Jobs still in progress are not displayed.
Refer to
128 5 Job Status

6 System Settings
6.1 System Setting Procedure
This section describes how to change the scanner's default settings, such as the system
clock, audio tones, and network-related settings.
Refer to
For information about the setting items for System Settings, refer to "6.2 System Settings Setting Items
(P. 131)".
Step 1 Display the [System Settings] screen
1. Press the <Tools> button on the control

panel.
2. On the [Tools] screen, select [System

Settings] or [Screen Contrast]. Tools Close
Note System Settings Screen Contrast

When [Screen Contrast] is selected, proceed to " Step
3 Select a setting item (P. 130)".
Step 2 Enter the system administrator password

To change the system settings, you will need a system administrator password.
If you select [System Settings] on the [System Settings] screen, the [Login] screen that
prompts you to enter [System Administrator Password] appears. The default password is
"11111".
The system administrator password can be changed. We recommend you to change it right
after installing the scanner.
Refer to
To change the system administrator password, refer to "Setup Password" (P. 147).
6.1 System Setting Procedure 129

1. Enter the password using the numeric
keypad on the control panel, and select Login Cancel Confirm
[Confirm].
System Administrator Password
*****
Step 3 Select a setting item
1. When [System Settings] is selected in Step

1, select an item you want to set on the System Settings Close
[System Settings] screen.
Common Settings Network Settings
Note
Copy Settings Scan Settings
When [Screen Contrast] is selected, adjust the screen
contrast on the [Screen Contrast] screen and select
System Admin.
[Save]. For more information, refer to "6.3 Screen Settings
Contrast (P. 133)".
2. Change the setting on the screen of the

selected item.
Refer to
For information about each setting screen, refer to the
descriptions from "6.4 Common Settings (P. 133)"
onward.
Step 4 Exit the [System Settings] screen
1. When you are finished with the settings,

select [Close] repeatedly until you return to Switch Off / On
the [System Settings] screen.
Reboot machine at the end of the
system settings for the changes
2. On the [System Settings] screen, select to take effect.
[Close].
Switch off the machine.
Ensure that the screen disappears
3. The [Switch Off/On] screen may appear before switching it on.
depending on the settings you made.
Follow the message and switch off the
power. When the touch panel has gone off,
switch the power back on again.
130 6 System Settings

6.2 System Settings Setting Items
System Settings offer the following setting items:
Screen Contrast
Used to change the screen contrast of the touch panel.
System Settings
Used to set or change the default of the features.
Common Settings
"Machine Clock/Timers" (P. "Date Format" (P. 134)
133) "Date Setup" (P. 134)
"Time Format" (P. 134)
"Time Setup" (P. 135)
"Time Zone" (P. 135)
"Auto Clear" (P. 136)
"Auto Job Release" (P. 136)
"Auto Power Saver" (P. 137)
"Audio Tones" (P. 137) "Panel Select Tone" (P. 137)

"Panel Alert Tone" (P. 138)
"Machine Ready Tone" (P. 138)
"Job Complete Tone" (P. 138)
"Fault Tone" (P. 139)
"Alert Tone" (P. 139)
"Auto Clear Notif." (P. 139)
"Base Tone" (P. 140)
"Screen Defaults" (P. 140) "Screen Defaults" (P. 140)

"Custom Buttons 1 - 3" (P. 141)
"Default Language" (P. 141)
"Original Size Button" (P. 141) "Original Size Button" (P. 142)
"Service Availability" (P. 143) "Scan to E-mail" (P. 143)

"Scan to PC" (P. 144)
"Scan to Media" (P. 144)
"Service Login" (P. 145) "Copy" (P. 145)

"Scan to E-mail" (P. 146)
"Scan to PC" (P. 146)
"Scan to Media" (P. 146)
"Setup Password" (P. 147)
"Other Settings" (P. 147) "Millimeters/Inches" (P. 147)

"Paper Size Settings" (P. 148)
"Maintenance/Diagnostics" (P. "Software Version" (P. 149)

149) "Error History" (P. 150)
"Address Book Maintenance" (P. 150)
"Printer Information" (P. 152)
"Carriage Shift" (P. 152)
"Initialize NVM" (P. 153)
6.2 System Settings Setting Items 131

Network Settings
"Port Settings" (P. 154) "SNMP" (P. 154)
"CW Internet Services" (P. 155)
"Protocol Settings" (P. 155) "Ethernet Setting" (P. 155)

"Get IP Address" (P. 156)
"IP Address" (P. 156)
"Subnet Mask" (P. 157)
"Gateway" (P. 157)
Copy Settings
"Basic Copying" (P. 158) "Paper Supply - 2" (P. 159)
"Paper Supply - 3" (P. 159)
"Reduce/Enlarge - 3" (P. 160)
"Copy Defaults" (P. 160) "Paper Supply" (P. 161)

"Paper Type - Bypass" (P. 161)
"Paper Size - Bypass" (P. 161)
"Reduce/Enlarge" (P. 162)
"Output Color" (P. 162)
"2 Sided Copying" (P. 162)
"Original Type" (P. 163)
"Lighten/Darken" (P. 163)
"Sharpness" (P. 163)
"Saturation" (P. 164)
"Auto Exposure" (P. 164)
"Color Balance (Y/M/C/K)" (P. 164)
"Original Orientation" (P. 165)
"Output" (P. 165)
"Edge Erase" (P. 165)
"Mixed Sized Orig." (P. 166)
"Auto Exposure Level" (P. 166) "Black (Text)" (P. 166)

"Black (Text & Photo)" (P. 167)
"Black (Map)" (P. 167)
"Color (Text)" (P. 167)
"Color (Text & Photo)" (P. 168)
"Color (Map)" (P. 168)
"Print Auditron Settings" (P. 169)
Scan Settings
"Scan Defaults" (P. 170) "Output Color" (P. 170)
"Scan Resolution" (P. 171)
"Original Type" (P. 171)
"Lighten/Darken" (P. 171)
"File Format" (P. 172)
"TIFF File Format" (P. 172)
"Image Compression" (P. 173)
"Original Orientation" (P. 173)
"Sharpness" (P. 173)
"Contrast" (P. 174)
"RGB Color Space" (P. 174)
"Auto Exposure" (P. 174)
"Preview" (P. 175)
"Address Screen" (P. 175)
"Mixed Sized Orig." (P. 175)
"File Name Conflict" (P. 176)
"Scan to PC Protocol" (P. 176)
System Admin. Settings

"Setup Password" (P. 177)

6.3 Screen Contrast
Screen Contrast allows you to adjust the contrast of the touch panel. The contrast can be
adjusted in seven levels from [Higher] to [Lower].
1. On the [System Settings] screen, select

[Screen Contrast]. Screen Contrast Cancel Save
2. On the [Screen Contrast] screen, adjust the (1 - 7)

contrast of the touch panel using [ ]/[ ], 4
and select [Save].
Higher
Note
Lower
To cancel the setting, select [Cancel].
6.4 Common Settings

Common Settings allows you to change the settings relating to the specifications of the
scanner.
Selecting [Common Settings] on the [System

Settings] screen displays the [Common Settings] Common Settings Close
screen. Machine Clock Audio Tones
The following explains the settings that can be / Timers
changed under [Common Settings]. Screen Defaults Original Size

Button
Service Availability Service Login
Other Settings Maintenance

/ Diagnostics
Machine Clock/Timers
Selecting [Machine Clock/Timers] on the [System Settings] screen displays the [Machine
Clock/Timers] screen.
On this screen, you can set the scanner's system clock and the time to wait until the Power
Saver mode or reset functions engage.
Common Settings Close Machine Clock / Timers Close
Machine Clock Audio Tones Items Current Settings Change

/ Timers
Original Size 1. Date Format Y/M/D
Screen Defaults
Button 2. Date Setup 2005/7/21
Service Availability Service Login 1/2
3. Time Format 12 Hour Clock
Other Settings Maintenance 4. Time Setup 06:59PM

/ Diagnostics
5. Time Zone +09:00
6.3 Screen Contrast 133

Date Format
Sets the date format of the scanner's system clock.

The date format can be selected from [Y/M/D], [M/D/Y], and [D/M/Y].
1. On the [Machine Clock/Timers] screen,

select [1. Date Format], and select 1. Date Format Cancel Save
[Change].
Y/M/D
2. On the [1. Date Format] screen, select the
M/D/Y
desired date format.
D/M/Y
3. Select [Save].
Note
Date Setup
Sets the date of the scanner's system clock.

select [2. Date Setup], and select [Change]. 2. Date Setup Cancel Save
Year Month Day

2. On the [2. Date Setup] screen, enter the
current date using [ ]/[ ]. (2000 - 2099) (1 - 12) (1 - 31)
2005 07 21
3. Select [Save].
Note
To change the setting, select [Cancel].
Time Format
Sets the time format of the scanner's system clock.

The time format can be selected from [12 Hour Clock] and [24 Hour Clock].

select [3. Time Format], and select 3. Time Format Cancel Save
[Change].
12 Hour Clock
2. On the [3. Time Format] screen, select the
24 Hour Clock
desired time format.
3. Select [Save].
Note
To change the settings, select [Cancel].

Time Setup
Sets the time of the scanner's time clock.

select [4. Time Setup], and select [Change]. 4. Time Setup Cancel Save
Hours Minutes
2. When [12 Hour Clock] is selected on the [4. AM
(1 - 12) (0 - 59)
Time Setup] screen, select [AM] or [PM] on
PM 10 59
the [Time Setup] screen.
3. Enter the current time using [ ]/[ ].

4. Time Setup Cancel Save
4. Select [Save].
Hours Minutes
Note (0 - 23) (0 - 59)

To cancel the setting, select [Cancel]. 22 59
Time Zone
Sets the time zone that the scanner is in. The time zone is specified by the time difference
from the Greenwich Mean Time (GMT).

select [5. Time Zone], and select [Change]. 5. Time Zone Cancel Save
2. On the [5. Time Zone] screen, set the time

(-12:00 - +13:00)
zone using [ ]/[ ].
GMT +10:00
3. Select [Save].
Note
6.4 Common Settings 135

Auto Clear
Sets the time to wait before the touch panel returns to the default screen. It also sets the
time to wait until the scanner presumes scanning/copying while waiting for the next
document to be loaded, or when left idle on the [Preview] screen.
This can be set from 1 to 4 minutes in increments of 1 minute.

select [6. Auto Clear], and select [Change]. 6. Auto Clear Cancel Save
2. On the [6. Auto Clear] screen, set the time

(1 - 4)
using [ ]/[ ].
1 Minutes
3. Select [Save].
Note
Refer to
For information about the default screen, refer
to"Screen Defaults" (P. 140).
Auto Job Release
Sets the time to wait before the scanner cancels the current job and starts the next job when
an error occurs with the current job. The next job can be executed only in parts of the
scanner that are functioning normally.
This can be set from 4 to 20 minutes in increments of 1 minute.

select [7. Auto Job Release], and select 7. Auto Job Release Cancel Save
[Change].
(4 - 20)
2. On the [7. Auto Job Release] screen, set
4 Minutes
the time using [ ]/[ ].
3. Select [Save].
Note

Auto Power Saver
Sets the time to wait until the scanner goes into the Power Saver mode to save energy
consumption.
This can be set from 1 to 60 minutes in increments of 1 minute. To disable the Power Saver
mode, select [Off].

select [8. Auto Power Saver], and select 8. Auto Power Saver Cancel Save
[Change].
From last selection
Off
to Sleep Mode
2. On the [8. Auto Power Saver] screen, set (1 - 60)
On
whether or not to use the Power Saver 10 Minutes
mode.
3. When [On] is selected in Step 2, set the

time using [ ]/[ ].
4. Select [Save].
Note
Audio Tones
Selecting [Audio Tones] on the [Common Settings] screen displays the [Audio Tones]
screen.
On this screen, you can enable/disable the audio tones and set their volume.
Common Settings Close Audio Tones Close

/ Timers
Original Size 1. Panel Select Tone Normal
Screen Defaults
Button 2. Panel Alert Tone Normal
3. Machine Ready Tone Normal 1/2
Other Settings Maintenance 4. Job Complete Tone Normal

/ Diagnostics
5. Fault Tone Normal
Panel Select Tone
Sets the tone that goes off when a correct button is selected on the touch panel.
The volume of the tone can be selected from [Soft], [Normal], and [Loud]. To disable the
tone, select [off].
1. On the [Audio Tone] screen, select [1.

Panel Select Tone], and select [Change]. 1. Panel Select Tone Cancel Save
2. On the [1. Panel Select Tone] screen, Off Soft

select the volume of the tone.
Normal
3. Select [Save]. Loud
Note

Panel Alert Tone
Sets the tone that goes off when an incorrect button was selected, or an operation was
attempted during an error.
tone, select [Off].

Panel Alert Tone], and select [Change]. 2. Panel Alert Tone Cancel Save
2. On the [2. Panel Alert Tone] screen, select Off Soft

the volume of the tone.
Normal
Note
Machine Ready Tone
Sets the tone that informs you that the scanner is ready for scanning/copying.
tone, select [Off].

Machine Ready Tone], and select 3. Machine Ready Tone Cancel Save
[Change].
Off Soft
2. On the [3. Machine Ready Tone] screen,
select the volume of the tone. Normal
Loud
3. Select [Save].
Note
Job Complete Tone
Sets the tone that goes off when a job has been completed successfully.
tone, select [Off].
1. On the [Audio Tone] screen, select [4. Job

Complete Tone], and select [Change]. 4. Job Complete Tone Cancel Save
2. On the [4. Job Complete Tone] screen, Off Soft

select the volume of the tone.
Normal
Note

Fault Tone
Sets the tone that goes off when a job finishes abnormally.
tone, select [Off].
1. On the [Audio Tone] screen, select [5. Fault

Tone], and select [Change]. 5. Fault Tone Cancel Save
2. On the [5. Fault Tone] screen, select the Off Soft

volume of the tone.
Normal
Note
Alert Tone
Sets the tone that goes off when a fault, such as a document jam, occurs and the job is held
in a fault state.
tone, select [Off].
1. On the [Audio Tone] screen, select [6. Alert

Tone], and select [Change]. 6. Alert Tone Cancel Save
2. On the [6. Alert Tone] screen, select the Off Soft

volume of the tone.
Normal
Note
Auto Clear Notif.
Sets the tone that goes off 5 seconds before the touch panel returns to the default screen.
tone, select [Off].
1. On the [Audio Tone] screen, select [7. Auto

Clear Notif.], and select [Change]. 7. Auto Clear Notif. Cancel Save
2. On the [7. Auto Clear Notif.] screen, select Off Soft

the volume of the tone.
Normal
Note

Base Tone
Sets the tone that goes off when a button, which toggles between different options when
pressed repeatedly, is pressed. On this scanner, <Power Saver> is this type of button.
tone, select [Off].
1. On the [Audio Tone] screen, select [8. Base

Tone], and select [Change]. 8. Base Tone Cancel Save
2. On the [8. Base Tone] screen, select the Off Soft

volume of the tone.
Normal
Note
Screen Defaults
Selecting [Screen Defaults] on the [Common Settings] screen displays the [Screen
Defaults] screen.
On this screen, you can set the default screen that appears when the scanner is switched
on. You can also assign features to the custom buttons.
Common Settings Close Screen Defaults Close

/ Timers
Original Size 1. Screen Defaults All Services
Screen Defaults
Button 2. Custom Button 1 Copy
3. Custom Button 2 Scan to PC 1/1
Other Settings Maintenance 4. Custom Button 3 Scan to E-mail

/ Diagnostics
5. Default Language English
Screen Defaults
Sets the default display for the touch panel that appears when the scanner is switched on
or when reset functions engage.
The default screen can be selected from [All Services], [Copy], [Scan to E-mail], [Scan to
PC], and [Scan to Media].
1. On the [Screen Defaults] screen, select [1.

Screen Defaults], and select [Change]. 1. Screen Defaults Cancel Save
2. On the [1. Screen Defaults] screen, select All Services Scan to Media
the desired screen.
Copy
3. Select [Save]. Scan to E-mail
Note Scan to PC

Custom Buttons 1 - 3
Changes the features assigned to the custom buttons 1 to 3 (<Copy>, <Scan to E-mail>,
and <Scan to PC>) on the control panel.
The features can be selected from [Copy], [Scan to E-mail], [Scan to PC], and [Scan to
Media].
If you do not want to assign any features to the buttons, select [Off].
Note
The same feature can be assigned to two or more custom buttons.

Custom Button]/[3. Custom Button]/[4. 2. Custom Button 1 Cancel Save
Custom Button], and select [Change].
Off Scan to Media
2. On the screen of the button you selected,
select the desired feature. Copy
Scan to E-mail
3. Select [Save].
Scan to PC
Note
Default Language
Changes the default language for the touch panel. You can choose between three different
languages: [English], [Chinese] and [Korean].

Default Language], and select [Change]. 5. Default Language Cancel Save
2. On the [5. Default Language] screen, select English

the desired language.
3. Select [Save].
Korean
Note
Original Size Button

Selecting [Original Size Button] on the [Common Settings] screen displays the [Original
Size Button] screen.
On this screen, you can set the paper sizes displayed on the [Scan Size] or [Original Size]
screen. You can also assign a paper size to each Original Size button.
Common Settings Close Original Size Button Close

/ Timers
1. Original Size 1 A6
Screen Defaults Original Size
Button 2. Original Size 2 A5
3. Original Size 3 A4 1/2
Other Settings Maintenance 4. Original Size 4 A4

/ Diagnostics
5. Original Size 5 A3
If you assign non-standard paper sizes that you use frequently on these buttons, you can
save the time of entering them each time you make copies.
The following types of paper size can be assigned to the buttons:

A/B Series
Inch Series
Others
Variable Size
[Variable Size] allows you to specify sizes in increments of 1 mm.
Refer to
Original Size Button
Assigns paper sizes to the Original Size buttons.
Note
The DocuScan C4250 displays 12 original size buttons while the DocuScan C3200 A displays 6. The
screen used here is that of the DocuScan C4250.
1. On the [Original Size Button] screen, select

an original size button from [1. Original Size 1. Original Size 1 Cancel Save
1] to [12. Original Size 12], and select
A4
[Change]. A/B Series
A4
Inch Series
2. On the screen of the button you selected, A3
1/2
select the type of paper size series. Others B4
B5
3. When [A/B Series], [Inch Series], [Others] Variable Size
B5
are selected, select the desired size from
the list on the right side of the screen.
Note
Select [ ] to display the previous screen or [ ] to
display the next screen.
4. When [Variable Size] is selected, enter the

size using [ ]/[ ]/[ ]/[ ]. 1. Original Size Button 1 Cancel Save
5. Select [Save]. A/B Series (15 - 297)

Y 100 mm
Note Inch Series X

To cancel the setting, select [Cancel]. (15 - 432)
Others
100 mm
Variable Size

Service Availability
Selecting [Service Availability] on the [Common Settings] screen displays the [Service
Availability] screen.
On this screen, you can enable or disable the use of each feature. The features cannot be
used when they are disabled.
Common Settings Close Service Availability Close

/ Timers
Original Size 1. Scan to E-mail Enable
Screen Defaults
Button 2. Scan to PC Enable
3. Scan to Media Disable 1/1

/ Diagnostics
If you attempt to use a feature that is disabled, the following screen appears.
Unavailable Service Close
Scan to E-mail is currently unavailable.
Please contact System Administrator to

enable the service.
Press Close to return to All Services

screen.
Screen for Scan to E-mail
Note
The access to each feature can be controlled by setting a password and authenticating users. For
details, refer to "Service Login" (P. 145).
Scan to E-mail
Enables or disables the Scan to E-mail feature.
1. On the [Service Availability] screen, select

[1. Scan to E-mail], and select [Change]. 1. Scan to E-mail Cancel Save
2. On the [1. Scan to E-mail] screen, select Enable

[Enable] or [Disable].
Disable
3. Select [Save].
Note

Scan to PC
Enables or disables the Scan to PC feature.

[2. Scan to PC], and select [Change]. 2. Scan to PC Cancel Save
2. On the [2. Scan to PC] screen, select Enable

Disable
3. Select [Save].
Note
Scan to Media
Enables or disables the Scan to Media feature.

[3. Scan to Media], and select [Change]. 3. Scan to Media Cancel Save
2. On the [Scan to Media] screen, select Enable

Disable
3. Select [Save].
Note

Service Login
Selecting [Service Login] on the [Common Settings] screen displays the [Service Login]
screen.
On this screen, you can set whether to set a password for each feature and authenticate
users.
If you are setting passwords, set them on this screen also. You can set one password for
each feature that is set to authenticate users.
Common Settings Close Service Login Close

/ Timers
Original Size 1. Copy Off
Screen Defaults
Button 2. Scan to E-mail Off
3. Scan to PC Off 1/1
Other Settings Maintenance 4. Scan to Media Off

/ Diagnostics
5. Password Settings (Not Set)
If you select the button of a feature that is set to authenticate users, the following password
entry screen appears. Enter the password to enter the setting screen for that feature.
Note
If you set a password to the copy features, pressing the <Copy> button displays the following password
entry screen.
Copy Login Cancel Confirm
Password
*****
Copy
Sets whether or not to set a password for the copy feature.
1. On the [Service Login] screen, select [1.

Copy], and select [Change]. 1. Copy Cancel Save
2. On the [1. Copy] screen, select [On] or Off

[Off].
On
3. Select [Save].
Note

Scan to E-mail
Sets whether or not to set a password for the Scan to E-mail feature.

Scan to E-mail], and select [Change]. 2. Scan to E-mail Cancel Save
2. On the [2. Scan to E-mail] screen, select Off

[On] or [Off].
On
3. Select [Save].
Note
Scan to PC
Sets whether or not to set a password for the Scan to PC feature.

Scan to PC], and select [Change]. 3. Scan to PC Cancel Save
2. On the [3. Scan to PC] screen, select [On] Off

or [Off].
On
3. Select [Save].
Note
Scan to Media
Sets whether or not to set a password for the Scan to Media feature.

Scan to Media], and select [Change]. 4. Scan to Media Cancel Save
2. On the [4. Scan to Media] screen, select Off

[On] or [Off].
On
3. Select [Save].
Note

Setup Password
Sets a password for each feature. The password must be a four to eight digit number.

Setup Password], and select [Change]. 5. Password Settings Cancel Save
2. On the [5. Setup Password] screen, enter

Password (4-8 digits)
the password using the numeric keypad on
the control panel. *****
3. Select [Save].
Note
Other Settings
Selecting [Other Settings] on the [Common Settings] screen displays the [Other Settings]
screen.
On this screen, you can set the measurement unit and paper size series to be used on the
setting screens.
Common Settings Close Other Settings Close

/ Timers
Original Size 1. Millimeters / Inches Millimeters
Screen Defaults
Button 2. Paper Size Settings A/B Series (8K/16K)
1/2

/ Diagnostics
Millimeters/Inches
Sets the measurement unit to be used on the setting screens to millimeters or inches.
1. On the [Other Settings] screen, select [1.

Millimeters/Inches], and select [Change]. 1. Millimeters / Inches Cancel Save
2. On the [1. Millimeters/Inches] screen, Millimeters

select [Millimeters] or [Inches].
Inches
3. Select [Save].
Note

Paper Size Settings
Sets the paper size series to be detected automatically by the scanner.

Paper size series can be selected from A/B series, A/B series (8K/16K), and inch series.
The combination of paper sizes that can be detected automatically are as follows:

Paper Size Series
A/B Series A/B Series
A/B Series Inch Series A/B Series Inch Series
(8K/16K) (8K/16K)
document glass
document feeder
document glass
document feeder
document glass
document feeder
document glass
document feeder
document glass
document feeder
document glass
document feeder
Document
input area
Size/
Orientation
A6 O X O X X X O X O X X X
A6 X X X X X X X X X X X X
A5 O O O O X X O O O O X X
A4 O O O O O X - - - - - -
A3 O O O O O X - - - - - -
B6 O X O X X X O X O X X X
B6 X X X X X X X X X X X X
B5 O O O O X X O O O O X X
B5 O O O O X X X X X X X X
B4 O O O O O O - - - - - -
5.5 x 8.5 X X X X O O X X X X O O
5.5 x 8.5 X X X X X O X X X X O X
7.25 x 10.5 X X X X O X - - - - - -
8 x 10 X X X X X X X X X X X X
8 x 10 X X X X X X - - - - - -
8.5 x 11 X X X X O O X X O X O O
8.5 x 11 O X O X O O - - - - - -
8.5 x 13 X X X X X X - X - X - X
8.5 x 14 X X X X O X - X - X - X
11 x 15 X X X X X X X X X X X X
11 x 17 O X O X O O X X X X X X
16 K X X O X X X X X O X X X
16 K X X O X X X - - - - - -
8K X X O X X X - - - - - -
Postcard X X X X X X X X X X X X
Return postcard X X X X X X X X X X X X
No.3 standard envelope X X X X X X X X X X X X
4 x 6 X X X X O X X X X X O X
O: Can use X: Cannot use -: Not supported

1. On the [Other Settings] screen, select [2.
Paper Size Settings], and select [Change]. 2. Paper Size Settings Cancel Save
2. On the [2. Paper Size Settings] screen, A/B Series

select the desired paper size series from
A/B Series
[A/B Series], [A/B Series (8K/16K)], and (8K/16K)
[Inch Series].
Inch Series
3. Select [Save].
Note
Maintenance/Diagnostics
Selecting [Maintenance/Diagnostics] on the [Common Settings] screen displays the
[Maintenance/Diagnostics] screen.
On this screen, you can set the defaults for the software versions, error history, printer
information, Address Book maintenance, and NV memory (system data).
Common Settings Close Maintenance / Diagnostics Close
Machine Clock Audio Tones Software Version Error History

/ Timers
Screen Defaults Original Size Address Book Printer Information
Button Maintenance
Service Availability Service Login Carriage Shift Initialize NVM

/ Diagnostics
Software Version
Displays the software version information, MAC Address.
Note
The [DADF] information does not appear on the DocuScan C3200 A.
1. On the [Maintenance/Diagnostics] screen,

select [Software Version]. Software Version Close
Serial No. 000000000

2. On the [Software Version] screen, verify the
MAC Address 00:A0:B7:31:CB:D5
contents.
Panel Ver.000.000.000
ICM Ver.000.000.000
3. Select [Close].
IIT Ver.000.000.000
DADF Ver.000.000.000

Error History
Displays the error history.

select [Error History]. Error History Close
Error Log History

2. On the [Error History] screen, select [Error
Log History].
3. On the error log screen, verify the contents.
4. Select [Close].
Address Book Maintenance
Saves the scanner's Address Book on a USB

memory connected to the scanner. It also Address Book Maintenance Close
restores (imports) Address Book back to the
scanner from a USB memory. Store Address Book Recover Address
Book
If you have registered new addresses to Address
Book, we recommend you to create its backup
using [Store Address Book].
Important
Address Book cannot be saved when the security or
write-protect feature of the USB flush memory is
enabled.
Store Address Book
1. Insert a USB flush memory into the

scanner's USB connector.

select [Address Book Maintenance].
3. On the [Address Book Maintenance]

screen, select [Store Address Book].
4. The confirmation message appears. Press

the <Start> button on the control panel. Store Address Book Close
5. When Address Book is saved, a message The file will be stored as:
Address.ADB.
appears.
Note
If Address Book was not saved successfully, a
message informing you of this appears. If the
message appears, try saving Address Book again.
6. Select [Close].

Recover Address Book
Address Book can be restored by the following two methods:
[Overwrite]:
The addresses on the scanner that exist also on the USB flash memory will be
overwritten with the addresses on the USB memory. The addresses that exist on the
USB memory but not on the scanner will be added to the scanner. The addresses that
exist on the scanner but not on the USB flush memory will stay on the scanner without
being deleted.
[Replace]:
The entire addresses on the scanner will be deleted and will be replaced with the
addresses on the USB flush memory.
1. Insert the USB memory on which Address

Book is saved.

select [Address Book Maintenance].
3. On the [Address Book Maintenance]

screen, select [Recover Address Book].
4. On the [Recover Address Book] screen,

select the desired recovery method, and Recover Address Book Close
press the <Start> button on the control
panel. Overwrite
5. When Address Book is restored, a Replace

message appears.
Note
If the scanner fails to restore Address Book, a
message informing you of this appears. If the
message appears, try restoring Address Book again.
6. Select [Close].

Printer Information
Displays the printer information.

The following information can be found in the printer information:
Printer Name
USB Connection Speed
Color Print
2 Sided Printing
Trays
Collated
Bypass

select [Printer Information]. Printer Information Cancel Close
Printer Name
2. On the [Printer Information] screen, verify Fuji Xerox DocuPrint C2424
the contents. USB Connection Speed High-speed
Color Print Enable
3. Select [Close]. 2 Sided Printing Enable
Trays 5
Collated Enable Bypass Available
Carriage Shift
Shifts the carriage. When moving the scanner, lock the carriage on this screen to prevent it
from being damaged.
Refer to
For information on how to relocate the scanner, refer to "9.3 Moving the Scanner (P. 226)".

select [Carriage Shift]. Carriage Shift Close
2. On the [Carriage Shift] screen, press the When you move the device, select
Disallow to prevent any damages.
<Start> button on the control panel.
3. The carriage shifts.
4. Select [Close].

Initialize NVM
Initializes the NV memory (system data and registered data).

The NV memory is nonvolatile memory that retains the settings of the scanner even when
its power is switched off.
If you initialize the NV memory, various settings will return to the defaults.
System data are the parameters set under System Settings as well as on CentreWare
Internet Services.
Registered data are the data registered in the scanner's Address Book and Subject/
Comment list.
Refer to
For information on the setting items for System Settings, refer to "6.2 System Settings Setting Items (P.
131)".
For information on the setting items for Address Book, refer to "4.1 Overview (P. 113)".

select [Initialize NVM]. Initialize NVM Close
2. On the [Initialize NVM] screen, select the User Section System Section
check box of the data you want to initialize.
You can select both [User Section] and
[System Section].
3. Select [Close].

panel.
5. A message confirming you the initialization

appears. If the message appears, verify the
content and select [Yes].
6. When the initialization is complete, the

[Switch Off/On] screen appears. Switch off
the scanner.
7. Wait for the touch panel to go out, and

switch the scanner back on.

6.5 Network Settings
[Network Setting] offers [Port Settings], which enables/disable each port, and [Protocol
Settings], which configures settings required for the device-to-device communication over
a network.
Note
CentreWare Internet Services enables more detailed network settings.
Refer to
Selecting [Network Settings] on the [System

Settings] screen displays the [Network Settings] Network Settings Close
screen.
Port Settings Protocol Settings
The following explains the settings that can be
changed on the [Network Settings].
Port Settings
Selecting [Port Settings] on the [Network Settings] screen displays the [Port Settings]
screen.
On this screen, you can set whether to enable or disable each port.
Network Settings Close Port Settings Close
Items Current Settings Change

1. SNMP Enable
2. CW Internet Services Enable
1/1
SNMP
Sets whether to enable or disable an SNMP agent (SNMP port).
1. On the [Port Settings] screen, select [1.

SNMP], and select [Change]. 1. SNMP Cancel Save
2. On the [1. SNMP] screen, select [Enable] or Disable

[Disable].
Enable
3. Select [Save].
Note

CW Internet Services
Sets whether to enable or disable CentreWare Internet Services (HTTP port).
1. On the [Port Settings] screen, select [2. CW

Internet Services], and select [Change]. 2. CW Internet Services Cancel Save
2. On the [2. CW Internet Services] screen, Disable

select [Enable] or [Disable].
Enable
3. Select [Save].
Note
Protocol Settings
Selecting [Protocol Settings] on the [Network Settings] screen displays the [Protocol
Settings] screen.
On this screen, you can configure the items required for network communication, such as
Ethernet port and TCP/IP (IP address, method for obtaining IP address, subnet mask, and
gateway).
Network Settings Close Protocol Settings Close
Items Current Settings Change

1. Ethernet Setting Auto
2. IGet IP Address DHCP/Autonet
3. IP Address 0.0.0.0 1/1
4. Subnet Mask 0.0.0.0

5. Gateway 0.0.0.0
Ethernet Setting
Sets the communication speed of the Ethernet interface.

The communication speed can be selected from [Auto], [100BASE-TX (Full Duplex)],
[100BASE-TX (Half Duplex)], [10BASE-T (Full Duplex)], and [10BASE-T (Half Duplex)]
When [Auto] is selected, the scanner automatically switches the communication speed to
100BASE-TX (Full Duplex), 100BASE-TX (Half Duplex), 10BASE-T (Full Duplex), or
10BASE-T (Half Duplex).
1. On the [Protocol Settings] screen, select [1.

Ethernet Setting], and select [Change]. 1. Ethernet Setting Cancel Save
10 BASE-T
2. On the [1. Ethernet Settings] screen, select Auto
(Full Duplex)
the desired communication speed. 100 BASE-TX 10 BASE-T
(Full Duplex) (Half Duplex)
3. Select [Save]. 100 BASE-TX
(Half Duplex)
Note
6.5 Network Settings 155

Get IP Address
Set the method for obtaining information required to use TCP/IP (IP address, subnet mask,
gateway address) from the following options:
DHCP (Dynamic Host Configuration Protocol)
DHCP/Autonet
BOOTP
RARP
Manual
Note
For information about the addresses to be set manually, ask your network administrator.
When [DHCP/Autonet] is selected, the scanner searches for a DHCP server that can be connected to. If
DHCP server does not exist, the scanner automatically assigns an IP address.
When [DHCP] is selected, the scanner searches for a DHCP server that can be connected to. If DHCP
server does not exist, the scanner does not allow TCP/IP communication.
When [BOOTP] is selected, the scanner searches for a BOOTP server that can be connected to. If
BOOTP server does not exist, the scanner does not allow TCP/IP communication.
When [RARP] is selected, the scanner searches for a RARP server that can be connected to. If RARP
server does not exist, the scanner does not allow TCP/IP communication.

Get IP Address], and select [Change]. 2. Get IP Address Cancel Save
2. On the [Get IP Address] screen, select the DHCP DHCP/Autonet

desired method.
BOOTP Manual
3. Select [Save]. RARP
Note
IP Address
Sets the default IP address when [Manual] is selected for [Get IP Address].
Enter the address in a format of xxx.xxx.xxx.xxx, where xxx is the number from 0 to 255.
1. On the [Protocol Settings], select [3. IP

Address], and select [Change]. 3. IP Address Cancel Save
2. On the [3. IP Address] screen, enter the IP

address using the numeric keypad on the
control panel. 192 . 168 . 1 . 100
3. Select [Save].
Note

Subnet Mask
Sets the default subnet mask when [Manual] is selected for [Get IP Address].
1. On the [Protocol Settings], select [4. Subnet

Mask], and select [Change]. 4. Subnet Mask Cancel Save
2. On the [4. Subnet Mask] screen, enter the

control panel. 255 . 255 . 255 . 0
3. Select [Save].
Note
Gateway
Sets the default gateway address when [Manual] is selected for [Get IP Address].

Gateway], and select [Change]. 5. Gateway Cancel Save
2. On the [5. Gateway] screen, enter the

control panel. 192 . 168 . 1 . 254
3. Select [Save].
Note
6.5 Network Settings 157

6.6 Copy Settings
[Copy Settings] allows you to change defaults for different copy settings.
The items displayed vary depending on the printer. Before changing the settings on this
screen, switch on the power of the printer.
Important
The settings on this screen can be changed even when the scanner is not connected to the printer or
when the printer is not switched on. However, the changes you made may not be reflected accurately.
Note
Unless otherwise noted, the screens used in this section are of when the printer supports all copy
features of the scanner.
Selecting [Copy Settings] on the [System

Settings] displays the [Copy Settings] screen. Copy Settings Close
The following explains the settings that can be Basic Copying Copy Defaults
changed on the [Copy Settings] screen.
Auto Exposure Print Auditron
Level Settings
Basic Copying
Selecting [Basic Copying] on the [Copy Settings] screen displays the [Basic Copying]
screen.
On this screen, you can change the paper trays and copy ratios displayed on the [Basic
Copying] screen. Set frequently-used paper trays or copy ratios to save the time of entering
them on the control panel.
Copy Settings Close Basic Copying Close
Basic Copying Copy Defaults Items Current Settings Change
1. Paper Supply - 2 Tray 1

Level Settings 2. Paper Supply - 3 Bypass
3. Reduce/Enlarge - 3 70% A3A4 1/1

Paper Supply - 2
Sets the default paper tray for the second button of the four displayed under [Paper Supply]
on the [Basic Copying] screen.
The default can be selected from Trays 1 to 8.
Note
You cannot set the same tray set for [Paper Supply - 3].
The buttons are displayed for the number of paper trays available on the printer.
1. On the [Basic Copying] screen, select [1.

Paper Supply - 2], and select [Change]. 1. Paper Supply - 2 Cancel Save
Tray 5
2. On the [1. Paper Supply - 2] screen, select Tray 1
(Bypass)
the desired paper tray.
Tray 2
3. Select [Save]. Tray 3
Note Tray 4
The above screen appears when the scanner

is connected to the DocuPrint C2424.
Paper Supply - 3
Sets the default paper tray of the third button of the four displayed under [Paper Supply] on
the [Basic Copying] screen.
The default can be selected from Trays 1 to 8. If you do not want to set this setting, select
[No Tray].
Note
You cannot set the same tray set for [Paper Supply - 2].
The buttons are displayed for the number of paper trays available of the printer.

Paper Supply - 3], and select [Change]. 2. Paper Supply - 3 Cancel Save
Tray 5
2. On the [2. Paper Supply - 3] screen, select No Tray Tray 1
(Bypass)
the desired paper tray.
Tray 2
3. Select [Save]. Tray 3
Note Tray 4
The above screen appears when the scanner

is connected to the DocuPrint C2424.
6.6 Copy Settings 159

Reduce/Enlarge - 3
Sets the default copy ratio of the third button of the four displayed under [Reduce/Enlarge]
on the [Basic Copying] screen.

Reduce/Enlarge - 3], and select [Change]. 3. Paper Supply - 3 Cancel Save
50% A3A5
2. On the [3. Reduce/Enlarge - 3], select the
desired copy ratio. 70% A3A4/B4B5
81% B4A4/B5A5
1/2
3. Select [Save]. 86% A3B4/A4B5
115% B4A3/B5A4
Note
122% A4B4/A5B5
Copy Defaults
Selecting [Copy Defaults] on the [Copy Settings] screen displays the [Copy Defaults]
screen.
On this screen, you can set the default of each copy feature.
The copy features will reset to the defaults when the scanner is switched on, when it is re-
activated from the Power Saver mode, or when the <Clear All> button is pressed.
Set frequently-used settings to save the time of entering them on the control panel.
Note
The setting items and values vary depending on the printer. The screens used in this section are of when
the printer supports all copy features of the scanner.
Refer to
For more information about the copy features, refer to "3 Copy (P. 79)".
Copy Settings Close Copy Defaults Close
1. Paper Supply Auto Paper

Level Settings 2. Paper Type - Bypass Plain
3. Paper Size - Bypass A3 1/1
4. Reduce / Enlarge 100%

5. Output Color Black

Paper Supply
Sets the default of [Paper Supply] on the [Basic Copying] screen.

The default can be selected from [Auto Paper], [Paper Supply Button - 2], and [Paper
Supply Button - 3].
Note
When [Reduce/Enlarge] is set to [Auto %], [Auto Paper] cannot be selected for [Paper Supply].
1. On the [Copy Defaults] screen, select [1.

Paper Supply], and select [Change]. 1. Paper Supply Cancel Save
2. On the [1. Paper Supply] screen, select Auto Paper

[Auto Paper], [Paper Supply Button - 2], or
Paper Supply Button - 2
[Paper Supply Button - 3].
Paper Supply Button - 3
3. Select [Save].
Note
Paper Type - Bypass
Sets the default paper type displayed on the [Bypass] screen.

Paper Type - Bypass], and select [Change]. 2. Paper Type - Bypass Cancel Save
Heavy-
2. On the [2. Paper Type - Bypass], select the Plain
weight 2
Postcard
desired paper type. Heavy-
Bond
weight 3
3. Select [Save]. Recycled Envelope
Note Heavy-
Transparency
weight 1
Paper Size - Bypass
Sets the default paper size displayed on the [Bypass] screen.

Paper Size - Bypass], and select [Change]. 3. Paper Size - Bypass Cancel Save
A4
2. On the [3. Paper Size - Bypass], select the A/B Series
desired paper size series from [A/B Series], A4
[Inch Series], and [Others]. Inch Series A3

1/3
B4
3. Select the desired paper size. Others
B5
B5
4. Select [Save].
Note

Reduce/Enlarge
Sets the default of [Reduce/Enlarge] on the [Basic Copying] screen.

The default can be selected from [100%], [Auto %], and [Reduce/Enlarge Button - 3].
Note
When the default of [Paper Supply] is set to [Auto Paper], [Auto %] cannot be selected for [Reduce/
Enlarge].

Reduce/Enlarge], and select [Change]. 4. Reduce / Enlarge Cancel Save
2. On the [4. Reduce/Enlarge] screen, select 100%

the desired ratio.
Auto %
3. Select [Save]. Reduce/Enlarge

Button - 3
Note
Output Color
Sets the default of [Output Color] on the [Basic Copying] screen.

The default can be selected from [Black] and [Full Color].

Output Color], and select [Change]. 5. Output Color Cancel Save
2. On the [5. Output Color] screen, select the Black

desired output color.
Full Color
3. Select [Save].
Note
2 Sided Copying
Sets the default of [2 Sided Copying] on the [Basic Copying] tab.

The default can be selected from [1J1 Sided], [1J2 Sided], [2J2 Sided], and [2J1 Sided].
Note
The [2J2 Sided] and [1J2 Sided] settings are valid only when the printer has a 2-sided printing
feature.
1. On the [Copy Defaults] screen, select [6. 2

Sided Copying], and select [Change]. 6. 2 Sided Copying Cancel Save
2. On the [6. 2 Sided Copying] screen, select 11 Sided
the desired option.

12 Sided
Note 21 Sided

Original Type
Sets the default of [Original Type] on the [Basic Copying] or [Image Quality] screen.
The default can be selected from [Text], [Text & Photo (Halftone)], [Text & Photo
(Photograph), [Photo (Halftone), and [Map].

Original Type], and select [Change]. 7. Original Type Cancel Save
Photo
2. On the [7. Original Type] screen, select the Text
(Halftone)
desired original type. Text & Photo Photo
(Halftone) (Photograph)
3. Select [Save]. Text & Photo
Map
(Photograph)
Note
Lighten/Darken
Sets the default of [Lighten/Darken] on the [Basic Copying] screen.

The lightness/darkness (copy density) can be set in seven levels from [Lighten] to [Darken].

Lighten/Darken], and select [Change]. 8. Lighten/Darken Cancel Save
2. On the [8. Lighten/Darken] screen, set the

copy density using [ ]/[ ].
Darken Lighten
3. Select [Save].
Note
Sharpness
Sets the default of [Sharpness] on the [Image Quality] screen.

The sharpness can be set in five levels from [Softer] to [Sharper].

Sharpness], and select [Change]. 9. Sharpness Cancel Save
2. On the [9. Sharpness] screen, set the level Sharper

of sharpness using [ ]/[ ].
Normal
3. Select [Save].
Note Softer

Saturation
Sets the default of [Color Saturation] on the [Image Quality] screen.

The color saturation can be set in five levels from [Lower] to [Higher].
Note
This setting is available only if the scanner is connected to a color printer.

Saturation], and select [Change]. 10. Color Saturation Cancel Save
2. On the [10. Saturation] screen, select the Higher

color saturation using [ ]/[ ].
Normal
3. Select [Save].
Note Lower
Auto Exposure
Sets the default of [Auto Exposure] on the [Image Quality] screen.

Auto Exposure], and select [Change]. 11. Auto Exposure Cancel Save
2. On the [11. Auto Exposure], select [On] or Off

[Off].
On
3. Select [Save].
Note
Color Balance (Y/M/C/K)
Sets the defaults for [Color Balance (Y)] - [Color Balance (K)] on the [Image Quality] screen.
The color balance can be set in seven levels for areas of low, medium, and high density.
Note
This setting is only available if the scanner is connected to a color printer.
1. On the [Copy Defaults] screen, select an

option from [12. Color Balance (Y)] to [15. 12. Color Balance (Y) Cancel Save
Color Balance (K)], and then select
[Change]. Low Density Mid. Density High Density
+3 +3 +3
2. On the Color Balance screen of the color
you selected, set the color balance for [Low 0 0 0
Density], [Mid. Density], and [High Density]
using [ ]/[ ]. -3 -3 -3
3. Select [Save].
Note

Sets the default of [Original Orientation] on the [More Copy Features] screen.
The default can be selected from [Head to Top] and [Head to Left].
Refer to
For more information about the [Head to Top] and [Head to Left] options, refer to "Original Orientation
(Specifying the Orientation of the Original)" (P. 107).

Original Orientation], and select [Change]. 16. Original Orientation Cancel Save
2. On the [16. Original Orientation] screen, Head to Top
select [Head to Top] or [Head to Left].

Head to Left
3. Select [Save].
Note
Output
Sets the default of [Copy Output] on the [More Copy Features] screen.
The default can be selected from [Uncollated] and [Collated].
Note
This settings is available only if the printer has a collating feature and is equipped with an add-on hard
disk.

Output], and select [Change]. 17. Output Cancel Save
2. On the [17. Output] screen, select Uncollated

[Uncollated] or [Collated].
Collated
3. Select [Save].
Note
Edge Erase
Sets the default of [Edge Erase] on the [More Copy Features] screen.
The amount of erasure can be set for the top/bottom, center, and left/right edges within 0 to
50 mm in increments of 1 mm.

Edge Erase], and select [Change]. 18. Edge Erase Cancel Save
2. On the [18. Edge Erase] screen, enter the

amount of erasure using [ ]/[ ]. (0 - 50) (0 - 50) (0 - 50)
4 4 0 mm
3. Select [Save].
Note

Mixed Sized Orig.
Sets the default of [Mixed Sized Originals] on the [More Copy Features] screen.
Note
This setting is only available on the DocuScan C4250.

Mixed Sized Orig.], and select [Change]. 19. Mixed Sized Orig. Cancel Save
2. On the [19. Mixed Sized Orig.] screen, Off

On
3. Select [Save].
Note
Auto Exposure Level

Selecting [Auto Exposure Level] on the [Copy Settings] screen displays the [Auto Exposure
Level] screen.
On this screen, you can set the default of [Auto Exposure] on the [Image Quality] screen.
The auto exposure level can be set in five levels: Normal, +1, +2, +3, and +4.
Copy Settings Close Auto Exposure Level Close
1. Black (Text) Normal

Level Settings 2. Black (Text&Photo) Normal
3. Black (Map) +1 1/2
4. Color (Text) +1
5. Color (Text&Photo) +1
Black (Text)
Sets the default auto exposure level when [Black (Text)] is selected for the type of original.
1. On the [Auto Exposure Level] screen,

select [1. Black (Text)], and select 1. Black (Text) Cancel Save
[Change].
Normal +3
2. On the [1. Black (Text)] screen, select the
+1 +4
desired auto exposure level.
+2
3. Select [Save].
Note

Black (Text & Photo)
Sets the default auto exposure level when [Black (Text & Photo)] is selected for the type of
original.

select [2. Black (Text & Photo)], and select 2. Black (Text & Photo) Cancel Save
[Change].
Normal +3
2. On the [2. Black (Text & Photo)] screen,

+1 +4
select the desired auto exposure level.
+2
3. Select [Save].
Note
Black (Map)
Sets the default auto exposure level when [Black (Map)] is selected for the type of original.

select [3. Black (Map)], and select 3. Black (Map) Cancel Save
[Change].
Normal +3
2. On the [3. Black (Map)], select the desired

+1 +4
auto exposure level.
+2
3. Select [Save].
Note
Color (Text)
Sets the default auto exposure level when [Color (Text)] is selected for the type of original.

select [4. Color (Text)], and select 4. Color (Text) Cancel Save
[Change].
Normal +3
2. On the [4. Color (Text)] screen, select the

+1 +4
desired auto exposure level.
+2
3. Select [Save].
Note

Color (Text & Photo)
Sets the default auto exposure level when [Color (Text & Photo)] is selected for the type of
original.

select [5. Color (Text & Photo)], and select 5. Color (Text & Photo) Cancel Save
[Change].
Normal +3
2. On the [5. Color (Text & Photo)] screen,

+1 +4
select the desired auto exposure level.
+2
3. Select [Save].
Note
Color (Map)
Sets the default auto exposure level when [Color (Map)] is selected for the type of original.

select [6. Color (Map)], and select 6. Color (Map) Cancel Save
[Change].
Normal +3
2. On the [6. Color (Map)], select the desired

+1 +4
auto exposure level.
+2
3. Select [Save].
Note

Print Auditron Settings
Selecting [Print Auditron Settings] on the [Copy Settings] screen displays the [Print Auditron
Settings] screen.
On this screen, you can set a user ID and password when the printer uses a user auditron
feature.
Copy Settings Close Print Auditron Settings Cancel Save
Basic Copying Copy Defaults

Off User ID (1 - 32 chars.)
Auto Exposure Print Auditron UserA
Level Settings
On
Password (1 - 12 digits)
Important
The scanner goes into an error state in case of the following situations:
The ID and password set on the scanner are different from those set on the printer.
[Print Auditron Settings] is set to [Off] even if the printer that the scanner is connected to uses a user
authentication feature.
1. On the [Copy Settings] screen, select [Print

Auditron Settings]. Print Auditron Settings Cancel Save
2. On the [Print Auditron Settings] screen, Off User ID (1 - 32 chars.)

select [On] or [Off]. UserA
On
3. When [On] is selected, enter [User ID] and Password (1 - 12 digits)
[Password] using the numeric keypad on

the control panel. The user ID and
password must be 1 to 32 characters and a
1 to 12-digit number, respectively.
4. Select [Save].
Note

6.7 Scan Settings
[Scan Settings] allows you to set the defaults that relate to the scanner's specifications.
Select [Scan Settings] on the [System Settings]

screen displays the [Scan Settings] screen. Scan Settings Close
The following explains the settings that can be Scan Defaults File Name Conflict
changed on the [Scan Settings] screen.
Scan to PC
Protocol
Scan Defaults
Selecting [Scan Defaults] on the [Scan Settings] screen displays the [Scan Defaults]
screen.
On this screen, you can set the default of each scan feature.
The scan features will reset to the defaults when the scanner is switched on, when it is re-
activated from the Power Saver mode, or when the <Clear All> button is pressed.
Set frequently-used settings to save the time of entering them on the control panel.
Refer to
For more information about the scan features, refer to"2 Scan (P. 30)".
Scan Settings Close Scan Defaults Close
Scan Defaults File Name Conflict Items Current Settings Change
1. Output Color Black

Scan to PC
Protocol 2. Scan Resolution 200dpi
3. Original Type Text & Photo (Photo.) 1/3
4. Lighten / Darken Normal

5. File Format PDF
Output Color
Sets the default of [Output Color] on the [Basic Scanning] screen.

The default can be selected from [Full Color], [Grayscale], and [Black].
1. On the [Scan Defaults] screen, select [1.

Output Color], and select [Change]. 1. Output Color Cancel Save
2. On the [1. Output Color] screen, select the Full Color

desired output color.
Grayscale
3. Select [Save]. Black
Note

Scan Resolution
Sets the default of [Scan Resolution] on the [More Scan Features] screen.
The default can be selected from [200 dpi], [300 dpi], [400 dpi], and [600 dpi].

Scan Resolution], and select [Change]. 2. Scan Resolution Cancel Save
2. On the [2. Scan Resolution] screen, select 200dpi

the desired scan resolution.
300dpi
3. Select [Save]. 400dpi
Note 600dpi
Original Type
Sets the default of [Original Type] on the [Basic Scanning] screen.

The default can be selected from [Text], [Text & Photo (Halftone)], [Text & Photo
(Photograph), [Photo (Halftone)], and [Photo (Photograph)].

Original Type], and select [Change]. 3. Original Type Cancel Save
Photo
2. On the [3. Original Type] screen, select the Text
(Halftone)
desired original type. Text & Photo Photo
(Halftone) (Photograph)
3. Select [Save]. Text & Photo
(Photograph)
Note
Lighten/Darken
Sets the default of [Lighten/Darken] on the [Basic Scanning] screen.

The level of lightness/darkness (scan density) can be set in seven levels from [Lighten] to
[Darken].

Lighten/Darken], and select [Change]. 4. Lighten / Darken Cancel Save
2. On the [4. Lighten/Darken] screen, set the

density level using [ ]/[ ].
Darken Lighten
3. Select [Save].
Note
6.7 Scan Settings 171

File Format
Sets the default of [File Format] on the [Basic Scanning] screen.

The default can be selected from the followings:
PDF
DocuWorks
TIFF
Multi-page TIFF
JPEG
Note
[JPEG] cannot be selected when [Output Color] is set to [Black].

File Format], and select [Change]. 5. File Format Cancel Save
Multi-page
2. On the [5. File Format] screen, select the PDF TIFF
desired file format.
DocuWorks JPEG
3. Select [Save].
TIFF
Note
TIFF File Format
Sets the default TIFF format that can be selected under [File Format] on the [Basic
Scanning] screen.
Select the type of TIFF format that will be used when reading scanned data on your
application software. The format can be selected from [TIFF V6] and [TTN2].

TIFF File Format], and select [Change]. 6. TIFF File Format Cancel Save
2. On the [6. TIFF File Format] screen, select TIFF V6

the desired file format.
TTN2
3. Select [Save].
Note

Image Compression
Sets the default of [Image Compression] on the [More Scan Features] screen.
The default can be selected from [Higher], [Normal], and [Lower].

Image Compression], and select [Change]. 7. Image Compression Cancel Save
2. On the [7. Image Compression] screen, Higher

select the desired compression rate.
Normal
3. Select [Save].
Lower
Note
Sets the default of [Original Orientation] on the [More Scan Features] screen. The default
can be selected from [Head to Top] and [Head to Left].
Refer to
For more information about [Head to Top] and [Head to Left] options, refer to "Original Orientation
(Specifying the Orientation of the Original)" (P. 107).

Original Orientation], and select [Change]. 8. Original Orientation Cancel Save
2. On the [8. Original orientation] screen, Head to Top
select [Head to Top] or [Head to Left].

Head to Left
3. Select [Save].
Note
Sharpness
Sets the default of [Sharpness] on the [Other Scan Features] screen.

The sharpness can be set in five levels from [Softer] to [Sharper].

Sharpness], and select [Change]. 9. Sharpness Cancel Save
2. On the [9. Sharpness] screen, set the Sharper

sharpness using [ ]/[ ].
Normal
3. Select [Save].
Note Softer

Contrast
Sets the default of [Contrast] on the [Other Scan Features] screen.

The contrast can be set in five levels from [Higher] to [Lower].

Contrast], and select [Change]. 10. Contrast Cancel Save
2. On the [10. Contrast] screen, set the Higher

contrast using [ ]/[ ].
Normal
3. Select [Save].
Note Lower
RGB Color Space
Sets the color space when [Output Color] is [Full Color].

The color space can be selected from [Standard] and [Device].
When [Standard] is selected, the scanner uses the standard color space, sRGB.
When [Device] is selected, images can be edited using profile data. Select this for advanced
color processing.
Note
The profile data for color management is included in the "Software Pack" CD-ROM.

RGB Color Space], and select [Change]. 11. RGB Color Space Cancel Save
2. On the [11. RGB Color Space] screen, Standard

select the desired color space.
Device
3. Select [Save].
Note
Auto Exposure
Sets the default of [Auto Exposure] on the [More Scan Features] screen.

Auto Exposure], and select [Change]. 12. Auto Exposure Cancel Save
2. On the [12. Auto Exposure] screen, select Off

[On] or [Off].
On
3. Select [Save].
Note

Preview
Sets the default for [Preview] on the [E-mail Address]/[Save In] (Scan to PC)/[Save In]
(Scan to Media) screen.

Preview], and select [Change]. 13. Preview Cancel Save
2. On the [13. Preview] screen, select [On] or Off

[Off].
On
3. Select [Save].
Note
Address Screen
Sets the default of the [Address Book] screen, which can be displayed by selecting the
[Address Book...] button on the touch panel or pressing the <Address Book> button on the
control panel.
You can set the touch panel to display the [Address Book Folder] screen or the [Address
Book] of the specified folder when either button is selected.
1. On the [Scan Defaults], select [14. Address

Screen], and select [Change]. 14. Address Screen Cancel Save
2. On the [14. Address Screen], select [Folder Address

Folder View
Specify the Address
Folder by folder number.
View] or [List View].
Address Folder Number:
List View (01 - 48)
3. When [List View] is selected, specify the
folder number under [Folder Number:] 1
using [ ]/[ ].
4. Select [Save].
Note
Mixed Sized Orig.
Sets the default of [Mixed Sized Orig.] on the [More Scan Features] screen.
Note
This setting is only available on the DocuScan C4250.

Mixed Sized Orig.], and select [Change]. 15. Mixed Sized Orig. Cancel Save
2. On the [15. Mixed Sized Orig.] screen, Off

On
3. Select [Save].
Note

File Name Conflict
Selecting [File Name Conflict] on the [Scan Settings] screen displays the [File Name
Conflict] screen.
On this screen, you can set the default of [File Name Conflict] for the Scan to PC feature.
The default can be selected from [Change Name and Save], [Overwrite], and [Cancel Job].
Scan Settings Close File Name Conflict Cancel Save
Scan Defaults File Name Conflict Change Name

and Save
Scan to PC Overwrite
Protocol
Cancel Job

the desired option, and select [Save]. File Name Conflict Cancel Save
Note Change Name

and Save
Overwrite
Cancel Job
Scan to PC Protocol
Selecting [Scan to PC Protocol] on the [Scan Settings] screen displays the [Scan to PC
Protocol] screen.
On this screen, you can set the default protocol for the Scan to PC feature.
The protocol can be selected from [FTP] and [SMB].
Scan Settings Close Scan to PC Protocol Cancel Save
Scan Defaults File Name Conflict

FTP
Scan to PC SMB
Protocol
1. On the [Scan to PC Protocol] screen, select

the desired protocol, and select [Save]. Scan to PC Protocol Cancel Save
Note FTP
SMB

6.8 System Administrator Settings
[System Administrator Settings] allows you to set the system administrator password that is
required to change the settings on the [System Settings] screen.
For security measures, it is recommended to set the system administrator password.
Selecting [System Admin. Settings] on the

[System Settings] screen displays the [System System Administrator Settings Close
Administrator Settings] screen. Setup Password
The following explains the setting that can be
changed on the [System Administrator Settings]
screen.
Setup Password
Sets the password of the system administrator. The password must be a 4 to 12-digit
number.
Note
The default system administrator password is "11111".
1. On the [System Administrator Settings]

screen, select [Setup Password]. System Admin. Password Cancel Save
2. On the [System Admin. Password] screen, On New password (4-12 digits)

*****
Off
3. When [On] is selected, enter the password Re-enter (4-12 digits)
in [New password] using the numeric

keypad on the control panel.
Then, enter the same password again in
[Re-enter].
4. Select [Save].
Note
6.8 System Administrator Settings 177

7 DocuScan Manager
This chapter provides a brief description of the features and operation of DocuScan
Manager.
Refer to
For details on DocuScan Manager, refer to the DocuScan Manager Online Help.
7.1 What is DocuScan Manager

DocuScan Manager is software that allows you to edit scanned images using features such
as tilt correction and denoising. It also allows you to register e-mail or server addresses for
the Scan to E-mail/Scan to PC feature in Address Book.
What You Can Do

DocuScan Manager offers the following three types of tools. Use them according to your
needs.
DocuScan Manager
Use DocuScan Manager to edit two or more images simultaneously. In the [DocuScan
Manager] window, you can work with files and folders in the same way as in Windows
Explorer.
Enables editing operations such as tilt correction, denoising and rotation.
Edits the following types of files. Denoising can be performed only on monochrome
images.
- JPEG(JFIF): file extension ".jpg", ".jpeg", ".jpe", ".jfif"
- TIFF: file extension ".tif", ".tiff"
Displays the files contained in folders in list view. It can also display the first pages of the
following files in thumbnail view (reduced-size image).
- TIFF: file extension ".tif", ".tiff
- PDF: file extension ".pdf"
- DocuWorks: file extension ".xdw"
Note
To display DocuWorks files in thumbnail view, DocuWorks Viewer Light for Web 6.0.2 or later is required.
DocuWorks Viewer Light for Web 6.0.2 can be installed from the "Software Pack" CD-ROM.
Since DocuWorks is not supported by Windows NT, DocuWorks files cannot be displayed in thumbnail
view on Windows NT.
DocuScan Viewer
Use DocuScan Viewer to edit images one by one, print images, or delete an area selected
on an image.
Enables editing operations such as tilt correction, denoising, and rotation. It also allows
you reduce/enlarge an image or delete/save a selected area on an image.
Edits the following types of files. Denoising can be performed only on monochrome
images.
- TIFF: file extension ".tif", ".tiff
178 7 DocuScan Manager

DocuScan Address Book Tool
Use DocuScan Address Book Tool to register, change, or delete addresses for the Scan to
E-mail/Scan to PC feature in Address Book.
With Address Book, entering addresses is much faster when compared to entering them on
the scanner's control panel.
Address Book also allows you to register e-mail subjects and comments (messages) for
Scan to E-mail feature.
Image Editing Procedure

The sections from 7.2 Registering an Address onward outline the image editing procedure
using DocuScan Manager:
Register an DocuScan Address Book Tool

STEP 1 address
Select a scanner.
Register an address folder.
Register an address.
Scanner
Import scanned
2 data
Scan images on the scanner.
DocuScan Manager
Import images into DocuScan Manager.
Edit images DocuScan Manager

3 simultaneously
Create an Edit Images icon.
Execute an editing operation.
Edit images one DocuScan Viewer

4 by one
Display images.
Edit images.
5 Print images DocuScan Viewer
Print images.
DocuScan Viewer
6 Save images
Save images by overwriting the original files.

Save images with different file names
7.1 What is DocuScan Manager 179

7.2 Registering an Address
This section explains how to register an address in Address Book. This corresponds to
"Step 1 Register an address" in Image Editing Procedure.
STEP 1 Register an
2 3 4 5 6
addresss
Selecting a Scanner
First, select the scanner on which the address is to be registered using Address Book Tool.
Use the following procedure only when starting Address Book Tool for the first time.
Note
This procedure should be used also when configuring Address Book on a different scanner, or when a
connection to the scanner used previously could not be established.
1. From the [Start] menu, select [Programs] > [Fuji Xerox] > [DocuScan Manager] >
[DocuScan Address Book Tool].
If this is the first time Address Book Tool has been started, the [Select Scanner] dialog
box appears.
Note
Address Book Tool can be started also by clicking [ (Start Address Book Tool)] on the toolbar of the
[DocuScan Manager] window, or by selecting [Start Address Book Tool] on the [Tools] menu.
2. Select a scanner from [Scanner List].

If the scanner you are searching for cannot be found in [Scanner List], click [Search
Conditions] and change the search criteria, such as subnet or time-out value.
Or, enter the scanner's IP address in [Enter IP Address].
3. Click [OK].
The connection to the scanner is established, and the [DocuScan Address Book Tool]
window appears.
Important
When a connection to the scanner cannot be established, check or change the followings, and click
[Search again] in the [Select Scanner] dialog box.
If the power of the scanner is switched on.
If the network cable is connected.
If [SNMP] is set to [Enable].
To check the [SNMP] setting:
The scanner's control panel > [System Settings] > [Network Settings] > [Port Settings]
CentreWare Internet Services > [Properties] > [Protocol Settings] > [SNMP]
[CW Internet Services] is set to [Enable].

To check the [CW Internet Services] settings:
The scanner's control panel > [System Settings] > [Network Settings] > [Port Settings].
If TCP/IP is set correctly.
To check the TCP/IP setting:
The scanner's control panel > [System Settings] > [Network Settings] > [Protocol Settings]
CentreWare Internet Services > [Properties] > [Protocol Settings] > [TCP/IP]
If the SNMP port is set to "161".
If [Community Name] is correct. The default is "public".
To change [Community Name]:
CentreWare Internet Services > [Properties] > [Protocol Settings] > [SNMP]
Extend the time-out value in the [Search Conditions] dialog box.
Change the subnet in the [Search Conditions] dialog box.
Registering an Address Folder

Before registering an address, you must create a folder in which the address is to be saved.
1. In the Tree View area on the [DocuScan Address Book Tool] window, select an
address folder that is not used from [Address Book].
2. Click [ (Properties)] on the toolbar, or select [Properties] from the [File] menu.
The properties dialog box of the folder appears.
3. Enter the name of the folder in [Folder Name] within 16 characters or symbols (ASCII
characters). In this example, we will name the folder "common".
This setting is optional. If you leave this blank, the folder will be named "No name".
Note
To set a password to the folder, select the [Set password] check box, and enter the password. The
password should be a 4 to 8-digit number. If you set the password, you will be asked to enter it when
openning the folder.
4. Click [OK].
The color of the folder icon in the Tree View area changes, and the name of the folder
is displayed.
7.2 Registering an Address 181

Registering an Address for Scan to PC
The following explains how to register an address for the Scan to PC feature. In this
example, we will register the following type of address:
A shared folder on the computer on which DocuScan Address Book Tool is being
operated. (The transfer protocol is SMB).
Using the Easy Setup Mode
In this example, we will register the address using the Easy Setup mode. The Easy Setup
mode automatically enables sharing of a folder created on a local computer.
Important
Keep the followings in mind when using the Easy Setup mode:
When using Windows NT 4.0 or Windows 2000/XP, you must be logged in as an administrator or a user
of the Power Users group.
When using Windows XP Home Edition, the Easy Setup mode cannot be used.
To use the Easy Setup mode in a network environment where Windows XP Professional is connected to
a workgroup, the following settings are required:
1. From the [Tools] menu on Windows Explorer, select [Folder Options].
2. On the [Display] tab, clear the [Use simple file sharing] under [Detailed Settings], and click [OK].
1. In the Tree View area of the [DocuScan Address Book Tool] window, select a folder in
which the address is to be saved.
2. Click [ (Create New Address)] on the toolbar, or select [Create New Address] from
the [File] menu.
The Address Setting wizard starts.
3. Select [Server] under [E-mail/Server], and click [Next].
Note
When specifying [Address Number], clear the [Auto Numbering] check box and enter the address
number. The address number should be an integer between 1 and 350. Its second or third digit can be
"0" such as "001".
The [Server Settings] dialog box appears.

4. Enter the name of the address in [Recipient Name/Save in Location] within 32
characters or symbols (ASCII characters). In this example, we will name the address
"scan data".
4
5
5. The same character string entered in [Recipient Name/Save In Location] is

automatically entered into [Index]. Edit the entry in [Index] as necessary. The [Index]
field accepts up to 32 characters or symbols (ASCII characters).
In this example, we will use scan data without editing.
6. In this example, we will use the defaults for the following items:
[Transfer Protocol]
Verify that this is set to [SMB].
[Use Easy Setup]
Verify that the check box is selected.
7. Click [Next].
The [SMB Folder Settings] dialog box appears.
8. Click [Browse] under [Save In Folder], and select a folder in which scanned data is to
be saved. This setting is mandatory.
10
9. In this example, we will use the defaults for the following items:
[Use a network shared folder as the Save In Folder]
Verify that the check box is selected. The folder specified in [Save In Folder]
becomes a shared folder.

[Shared Folder]
Verify that the path set in [Save In Folder] is automatically entered in this field.
[Auto Share]
Verify that the check box is selected. This automatically enable the sharing of the
folder.
[Shared Name]
Verify that this is entered automatically.
10. Click [Next].

The [SMB Folder User Settings] dialog box appears.
11. Verify that [User Name] is entered automatically. In this example, we will use the user
name that is entered. The user is registered automatically.
11
12
13
12. A randomly created password is entered automatically in [Password]. To change it,

enter it within 32 characters or symbols (ASCII characters).
13. Verify that the [Use Scan Service User] check box is selected, and click [Next].
The [Finish] dialog box appears.
14. Verify the settings, and click [Finish].

The address registered is displayed in the [DocuScan Address Book Tool] window.
The folder set in Step 8 is also added to the [DocuScan Manager] window. If you select
this folder when using the Scan to PC feature, scanned data will be saved in this folder.
Checking the Details of the Address on Windows
If you select the [Use Easy Setup] check box when registering an address, a shared folder
and user will be created automatically.
On Windows XP, the shared folder and user can be verified as follows:
<Shared Folder>
Can be verified by displaying the properties of the shared folder.
<User>
Can be verified under [Control Panel] > [Administrative Tools] > [Computer Management].

7.3 Importing Scanned Data
This section explains how to import a scanned image into DocuScan Manager. This
corresponds to Step 2 Import scanned data in Image Editing Procedure.
Import a scanned
STEP 1 2 image 3 4 5 6
Scanning an Image on the Scanner

Scan an image on the scanner using the Scan to PC feature.
Refer to
For instructions on loading documents, refer to "1.5 Loading Documents (P. 23)".
For more information on the Scan to PC feature, refer to "2.5 Using Scan to PC (P. 49)".
If you open Address Book, the address registered in 7.2 Registering an Address will
display.
Address Book Folder Close Address Book [01] To Folder Close
01 02 03 01-12
(No name) common (Not in Use) 001 SMB scan data
04 05 06
07 08 09
10 11 12
If you select an address from Address Book and select [Close], the settings on the [Scan to
PC] screen will enter automatically. You do not need to enter the address on the control
panel.
More Scan More Scan
Save In Basic Scanning Features Save In Basic Scanning Features
Address Book... Change File Name... Preview Address Book... Change File Name... Preview
SMB FTP SMB FTP
Server scan data User Name DocuScan_182jzN4K

Shared Name SCAN_S869CG63$ 1/2 Password ***** 2/2
Save In
Importing an Image into DocuScan Manager

After scanning the image, import it into the DocuScan Manager.
1. From the [Start] menu, select [Programs] > [Fuji Xerox] > [DocuScan Manager].
The [DocuScan Manger] window appears.
2. In the Tree View area, select the folder in which the image is saved. In this example,
we will select the "scan data" folder.

The image is displayed in the Document area.
7.4 Editing Images Simultaneously

This section explains how to edit images with DocuScan Manager. This corresponds to
Step 3 Edit Images simultaneously in Image Editing Procedure.
Edit images
STEP 1 2 3 simultaneously 4 5 6
Creating an Edit Images Icon

Before editing images on DocuScan Manager, create an Edit Images icon of the desired
editing function.
Note
By default, the Edit Images icons for Denoising (Low), 90 deg. Counterclockwise Rotation, and Tilt
Correction (Auto Correction) are provided.
1. In the [DocuScan Manager] window, select [ (New)] on the toolbar, and select an
image editing option. The option can be selected also from the [File] menu > [New] >
[Edit Images]. In this example, we will select [Denoising].
The properties dialog box appears.
2. Enter the name to be displayed in the Tree View area in [Name], set parameters, and
then click [OK]. In this example, we will set the denoising level to [Low].
The Edit Images icon is created under the Edit Images toolbox in the Tree View area.
7.4 Editing Images Simultaneously 187

Executing an Editing Operation
In the [DocuScan Manager] window, you can edit images in the following two methods:
Executing an editing operation each time you select images

You can perform an editing operation each time you select images from the Document
Area.
Executing an editing operation after storing images

You can store images that require the same editing operation and execute them all at once.
This method is useful when images that require the same operation are in different folders.
You can also specify the order in which stored files are executed.
Execute an Editing Operation Each Time You Select Images
1. In the Tree View area of the [DocuScan Manager] window, select a folder where the
files to be edited are saved.
The files contained in the folder are displayed in the Document area.
2. Drag and drop the files onto the Edit Images icon in the Tree View area. You can
select more than one file at once.
The [Browse for Folder] dialog box appears.
3. Select the location where you want to save the files, and click [OK].
The files are edited and saved with the original file names.
The folder where the files are saved is added to the Tree View area, and the edited files
are listed in the Document area.

Executing an Editing Operation After Storing Images
1. In the Tree View area of the [DocuScan Manager] window, select an Edit Images icon
to be executed.
2. Click [ (Store Files)] on the toolbar, or select [Store Files] from the [Tools] menu.
The Edit Images icon goes into the file storing mode, and a check mark appears next
to the menu item.
3. In the Tree View area, select a folder where the files to be edited are saved.
The files contained in the folder are displayed in the Document area.
4. Drag and drop the files onto the Edit Images icon you selected in Step 2.
5. Repeat Steps 3 to 4 for each file to be edited.
6. In the Tree View area, select the Edit Images icon selected in Step 1.
The stored files are displayed in the Document area.
7.4 Editing Images Simultaneously 189

7. Click [ (Execute Stored Files)] on the toolbar, or select [Execute Stored Files] from
the [Tools] menu.
The [Browse fro Folder] dialog box appears.
8. Specify the location to save the edited files, and click [OK].
The files are edited and saved with the original file names.
The folder where the files are saved is added in the Tree View area, and the edited files
are saved in the Document area.
7.5 Editing Images One by One

This section explains how to edit images on DocuScan Viewer. This corresponds to Step
4 Edit images one by one in Image Editing Procedure.
Edit images one

STEP 1 2 3 4 by one 5 6
Displaying an Image
1. In the Document area of the [DocuScan Manager] window, double click an image
scanned in TIFF or JPEG format.
DocuScan Viewer starts, and the image is displayed in the window.

Editing an Image
Saving or Deleting a Selected Area on the Image
1. Click [ (Area Mode)] on the toolbar, or select the [View] menu > [Mode] > [Area
Mode].
The shape of your mouse pointer changes to "+".
2. By dragging your mouse, select the area to be saved or deleted.
The area selected is outlined with a border.
3. To save a selected area:

1) Click [ (Save Selected Area)] on the toolbar, or select [Save Selected Area] from
the [Edit] menu.
2)Specify the file name and location to save the file, and click [Save].
The area selected is saved on a file.
To delete a selected area:

Click the [ (Delete Selected Area)] on the toolbar, or select [Delete Selected Area]
from the [ (Edit)] menu.
The area selected is deleted.
Correcting the Tilt of the Image
To automatically correct the tilt
1. Click [ (Tilt Correction)] on the toolbar, or select the [Edit] menu > [Tilt Correction] >
[Auto Correction].
The tilt of the image is corrected automatically.
To correct the tilt by tilting the image with a specified angle
1. Click [ (Tilt Correction)] on the toolbar, or select the [Edit] menu > [Tilt Correction] >
[Specify Angle].
The [Tilt Correction] dialog box appears.
7.5 Editing Images One by One 191

2. Specify the angle and direction to tilt the image, and click [OK].
The image is tilted by the specified angle and direction, and its tilt is corrected.
Denoising the Image
To denoise the entire image
1. Click [ (Denoising)] on the toolbar, or select a denoising method from [Denoising]

under the [Edit] menu.
If you select [Low], [Medium], or [High], the image will be denoised in the level you
selected.
If you select [Dots], the [Denoising] dialog box will appear.
2. Specify the size of the noise to be removed, and click [OK].
The entire image is denoised in the method you specified.
To denoise the specified area on the image
1. Click [ (Area Mode)] on the toolbar, or select the [View] menu > [Mode] > [Area
Mode].
The shape of your mouse pointer changes to "+".
2. By dragging the mouse, select the area to be denoised.
The area selected is outlined with a border.
3. Click [ (Denoising)] on the toolbar, or select [Denoising] from the [Edit] menu, and
then select a denoising method.
If you select [Low], [Medium], or [High], the image will be denoised in the level you
selected.
If you select [Dots], the [Denoising] dialog box will appear.

4. Specify the size of the noise to be removed, and click [OK].
The image of the selected area is denoised.
7.6 Printing an Image

This section explains how to print an image on DocuScan Viewer. This corresponds to "Step
5 Print images in Image Editing Procedure..
STEP 1 2 3 4 5 Print an image 6
1. Click [ (Print)] on the toolbar, or select [Print] from the [File] menu.
The [Print] dialog box appears.
2. Set the required print options and click [OK].

The image is printed.
7.7 Saving an Image

This section explains how to save an image on DocuScan Viewer. This corresponds to
Step 6 Save images in Image Editing Procedure.
STEP 1 2 3 4 5 6 Save an image
To save the image by overwriting the original file
1. Click [ (Save)] on the toolbar, or select [Save] from the [File] menu.
The image is saved on its original file.
To save the image with a different file name
1. Select [Save as] from the [File] menu.

The [Save as] dialog box appears.
2. Specify the file name and location to save the file, and then click [Save].
The image is save on a new file.
7.6 Printing an Image 193

8 Problem Solving
8.1 Identifying Your Problem
Problem Solving Procedure

If a problem occurs with the scanner, follow the following procedure and remedy the
problem:
A problem occurred.
It is a document jam.
"8.2 Clearing Document Jams (P. 195)"
It is a problem other than a document jam.
"8.3 Hardware Problems (P. 199)"
Is it an image quality problem?
It is an image quality problem.
"8.4 Image Quality Problems (P. 203)"
Did it occur while using one of the scanners features?
It occurred while using one of the scanners features.
"8.5 Scanner Feature Problems (P. 205)"
Is it a network-related problem?
It is a network-related problem.
"8.6 Network-related Problems (P. 206)"
Is an error code displayed on the control panel?
An error code is displayed.
"8.7 Error Codes (P. 208)"
Check the usage restrictions.
Refer to "A.5 Notes and Restrictions (P. 234)" in Appendix.
If the problem could not be resolved with this procedure, contact our Customer Support
Center.
194 8 Problem Solving

8.2 Clearing Document Jams
When a document jam occurs in the document feeder, the scanner stops.
The touch panel displays the following message and the <Error> lamp on the control panel
lights. Follow the instructions in the message to clear the jam, and re-load the document
into the document feeder.
Original Jam Close
1. Open the Document Feeder

Cover as shown, and turn
the Green Wheel to remove
the jammed original. If
needed, lift up the Green
Lever and open the Inner
Cover.
2. Close the Cover.
DocuScan C4250
To remove a jammed document, use the following procedure:
To open the left cover:
1. Pull the lever on the left cover of the

document feeder, and lift the left cover until
it comes to a stop.
Note
The cover fixes into place when opened completely.
When opening the cover, do it gently.
If only one side of the document is jammed:
2. Turn the green wheel as illustrated, and pull

the document out slowly towards the
direction of the arrow.
If both sides of the document are jammed:
3. Pull the green lever and open the inner

cover.
4. Remove the document in one of the

following ways:
8.2 Clearing Document Jams 195

Turn the green wheel as illustrated to
send the document towards the output
direction, and pull the document out
slowly.
Turn the green wheel as illustrated.

Slowly pull the document out of the
output roller towards the upward
direction.
Important
Do not attempt to pull out the document without
turning the wheel. You may damage the document.
5. Close the inner cover opened in Step 3.
If the document is jammed at the output area:
6. Lift the document feeder tray, turn the

green wheel as illustrated, and then pull the
document out slowly.
7. Put the document feeder gently back into

its original position.
To close the left cover:
8. Close the left clover until it clicks into place.
9. Verify that the document is not ripped,

wrinkled, or creased, and re-load it into the
document feeder.

DocuScan C3200 A
To open the left cover:
1. Hold the left cover of the document feeder

by the center, and lift it until it comes to a
stop.
Note
If only one side of the document is jammed:
2. Turn the green wheel as illustrated, and pull

the document out slowly towards the
upward direction.
If both sides of the document are jammed:
3. Lift up the green lever and leave the inner

cover open.
4. Remove the document in one of the

following ways:
Turn the green wheel as illustrated to

send the document to the output
direction, and pull the document out
slowly.
Turn the green wheel as illustrated.

Slowly remove the document out of the
output roller towards the upward
direction.
Important
Do not attempt to pull out the document without
turning the wheel. You may damage the document.
5. Close the inner cover opened in Step 3.
8.2 Clearing Document Jams 197

If the document is jammed at the output area:
6. While lifting up the document feeder tray,

pull the document out slowly.
7. Close the document feeder tray gently.
To close the left cover:
8. Close the left cover until it clicks into place.
9. Verify that the document is not ripped,

wrinkled, or creased, and re-load it into the
document feeder.

8.3 Hardware Problems
Before concluding that your scanner has malfunctioned, check the following table to see if
you can resolve your problem.
Symptom Cause Remedy
The scanner will not Is the power switched on? Switch on the power.
switch on.
Refer to
" Switching On the Power (P. 21)"
Is the power cord plugged into the Switch the power off, firmly plug in the
power outlet? power cord, and then switch the
power back on.
Is the power cord plugged into the
power cord connector? Refer to
"Installing the Scanner" in the Setup
and Quick Reference Guide
If the power of correct voltage Connect the scanner to a power outlet

being supplied? that supplies the correct voltage.
Refer to
"Safety Note" in the Setup and
Quick Reference Guide
The touch panel is too Is the <Power Saver> button lit? The scanner is in the Power Saver
dark. mode. Press the <Power Saver> but-
ton on the control panel to exit the
Power Saver mode.
Refer to
"1.4 Setting/Exiting the Power
Saver Mode (P. 22)"
The scanner will not Is a message displayed on the Follow the message to remedy the
scan or copy. touch panel? problem.
Is the power cord plugged into the Switch the power off, firmly plug in the
power cord connector? power cord, and then switch the
power back on.
Refer to
If the scanner will not scan while Plug the network cable firmly into the
using the Scan to E-mail or Scan connector.
to PC feature, is the network
cable plugged in? Refer to
8.3 Hardware Problems 199

The scanner will not If the scanner will not make cop- Plug the USB cable firmly into the con-
scan or copy. (Cont.) ies, is the USB cable connecting nector.
the scanner with the printer
plugged in? Refer to
If the scanner will not make cop- Try plugging the USB cable into other
ies, is the USB connector that the USB connector.
USB cable is plugged into is func- If you were able to make copies, the
tioning? first USB connector might be broken.
If this is the case, Contact our Cus-
tomer Support Center
If the scanner will not make cop- Switch off the scanner. If the printer is
ies, it may not be recognizing the in the ready-to-copy state, switch the
printer. Did you switch on the scanner back on again.
scanner while the printer is in the
ready-to-copy state?
If the scanner will not make cop- Check the following website to see if
ies, is the printer compatible to the the printer is supported by the scan-
scanner? ner.
URL:
http://www.fxprinters.com
If you cannot make copies, the Check the following website to see if
version of the printer's firmware the scanner supports the version of
may not be supported by the the printer's firmware.
scanner. Is the firmware the latest URL:
version? http://www.fxprinters.com
If it is not supported, download the

version that is supported from the fol-
lowing website, and update the firm-
ware.
URL:
Forgot the system If the system administrator pass- If you cannot recall the password, con-
administrator password is set, you cannot enter the tact our Customer Support Center.
word and thus cannot [System Settings] screen without Try not to lose your password again.
enter the [System Set- entering the password.
tings] screen.
The image quality is You might be having an image Refer to "8.4 Image Quality Problems
poor. quality problem. (P. 203)" to remedy the problem.

The scanner will not Is the document glass or docu- Clean the document glass or docu-
scan/copy in the ment feeder cover clean? ment feeder cover.
desired size.
Refer to
"9.2 Cleaning the Scanner (P. 220)"
Are you trying to scan or copy a Scan/copy the document from the
highly translucent document such document glass with a blank paper
as a transparency? placed on top of it.
Is the document skewed or Load the document correctly.

slanted?
Refer to
Is the document loaded correctly? "1.5 Loading Documents (P. 23)"
Are the document guides Adjust the document guides properly.

adjusted properly?
Refer to
"1.5 Loading Documents (P. 23)"
Is the document creased? Straighten the document and re-load it

into the document feeder.
Refer to
Is the document non-standard Specify the document size.

size?
Refer to
"2.8 Setting Other Scan Features
(P. 69)"
"3.6 Settings Other Copy Features
(P. 104)"
The document will not Is the document large enough to Check if the size of the document is
feed through the docu- be fed into the document feeder? appropriate for loading into the docu-
ment feeder. ment feeder.
Refer to
Document jams occur Is a proper type of paper being Load only appropriate types of docu-
frequently. used? ment in the document feeder.
Did you load an irregular size doc- Refer to

ument, business card, transpar- "1.5 Loading Documents (P. 23)"
ency, or lightweight paper?
Did you remove all paper clips, Removing all paper clips, sticky notes
sticky notes, and cellophane and cellophane tapes from the docu-
tapes from the document? ment and scan or copy it again.
Are the document guides Adjust the document guides properly.

adjusted properly?
Refer to
Is a torn piece of paper from a Open the document feeder cover, and
previous document jam remained check if there is no piece of paper left
in the scanner? inside.
Refer to
"8.2 Clearing Document Jams (P.
195)"
8.3 Hardware Problems 201

Document jams occur When scanning documents of dif- Set [Mixed Sized Originals] to [On].
frequently. (Cont.) ferent sizes, is [Mixed Sized Origi-
nals] set to [On]? Refer to
"Mixed Sized Originals (Scanning
Mixed-size Originals
Simultaneously) (DocuScan C4250
Only) (P. 74)"
"Mixed Sized Originals (Scanning
Mixed-size Originals
Simultaneously) (DocuScan C4250
Only) (P. 109)"
If using the Mixed Sized Originals Load A5 documents in LEF orienta-

feature, are A5 documents loaded tion.
in LEF orientation?
Refer to
The edge of the output Is the document curled? Fix the curl before loading into the
is creased. document feeder.
The scanner will not Is the [Output Color] set to Set [Output Color] to [Full Color].
make color copies. [Black]?
Refer to
"Output Color (Selecting the Output
Color) (P. 91)"
Is the printer a color printer? You cannot make color copies if using
a monochrome printer. To make color
copies, connect the scanner to a color
printer.
The scanner will not The size of the document cannot On the [Scan Size] or [Original Size]
automatically detect be detected automatically. screen, specify the document size and
the size of the docu- press the <Start> button.
ment.
Refer to
"Scan Size (Specifying the Scan
Size) (P. 70)"
"Original Size (Specifying the Scan
Size) (P. 111)"

8.4 Image Quality Problems
When you experience a poor scan or copy result, choose the symptom you think the closest
from the following table, and perform the corresponding corrective action.
If you see no improvement in your result, contact our Customer Support Center.
Smudges and spots Is the document glass or docu- Clean the document glass or docu-
appear on the scan/ ment feeder cover clean? ment feeder cover.
copy output.
Refer to
Is the document highly translu- Any dirt or smudges on the document

cent, such as a transparency? feeder cover may appear on the out-
put when the original is highly translu-
cent. Scan or copy the document with
a blank paper paced on top of it.
Did you scan or copy a color Adjust the [Lighten/Darken] setting or

paper, groundwood paper, or the [Original Type] setting.
blueprint?
Refer to
"Lighten/Darken (Adjusting the
Scan Density) (P. 68)"
Copy Density) (P. 95)"
"3.5 Setting the Image Quality
Features (P. 96)"
Did you scan or copy a glossy Glossy printing paper tend to stick to
printing paper? the document glass, causing
unwanted marks to appear on the out-
put. Try scanning or copying the
glossy paper with a transparent film,
such as a transparency, placed under-
neath.
Streaks and lines Is the scanning glass of the docu- Clean the scanning glass.
appear on the scan/ ment feeder clean?
copy output. Refer to
The scan/copy output Is the [Lighten/Darken] setting set Adjust the [Lighten/Darken] setting.
is too dark. to [Darker]?
Refer to
The scan/copy output In the [Lighten/Darken] setting set Adjust the [Lighten/Darken] setting.
is too light. to [Lighter]?
Refer to
8.4 Image Quality Problems 203

The image on the out- Is the document loaded correctly? Load the document correctly.
put is skewed or
slanted. Refer to
Are the document guides Load the document correctly and

adjusted properly? adjust the document guides to the
width of the document.
Refer to
Are you trying to copy/scan a The portions of the document that are
folded or a paste-up document? pasted or folded may be curled up,
preventing the document from being
attached completely to the document
glass. Place a blank sheet of paper on
top of the document so it will not curl
up.
Stripes appear on the Isn't the copy ratio too large? Depending on the reduce/enlarge
output. ratio, a stripe pattern may appear on
the output. Reduce the copy ratio to
see if the problem can be resolved.
Refer to
"Reduce/Enlarge (Making a
Reduced/Enlarged Copy) (P. 89)"
Black lines or color Is the scanning glass of the docu- Clean the scanner glass.
lines appear on the ment feeder clean?
output. Refer to

8.5 Scanner Feature Problems
If you experience a problem while using one of the features of the scanner, refer to the
following table to remedy the problem:
Cannot send e-mail via Is the e-mail address correct? Check if the e-mail address is entered
the Scan to E-mail fea- correctly.
ture.
Is the e-mail address or the TCP/ Check with your system administrator
IP setting correct? if the following settings on CentreWare
Internet Services are set correctly.
[Properties] > [Protocol Settings] > [E-
mail]
[Properties] > [Protocol Settings] >
[TCP/IP]
Is the size of the e-mail within the Reduce the scan size.
size permitted? Increase the image compression
rate.
Enlarge the [E-mail] setting under
[Properties] > [Protocol Settings] on
Refer to
"Scan Resolution (Specifying the
Scan Resolution) (P. 73)"
" Image Compression (Specifying
the Compression Rate of the
Output) (P. 73)"
Cannot transfer the Is the transfer protocol set cor- Check of the transfer protocol is set
scanned data via a net- rectly? correctly.
work using the Scan to
PC feature. Is the server name/IP address Check if the server name/IP address
entered correctly? is entered correctly.
Is the Save In location entered Check if the save in location is entered

correctly? correctly.
When SMB is selected for the Check if the shared name is entered
transfer protocol, is the shared correctly.
name set correctly?
Is the user name entered cor- Check if the user name is entered cor-
rectly? rectly.
Is the password entered cor- Check if the password is entered cor-

rectly? rectly.
Is the port number set correctly? Check with your system administrator
if the port number is set correctly.
When the server name is set in Check with your system administrator
FQDN or DNS host format, is if the following setting on CentreWare
TCP/IP set correctly? Internet Services is set correctly.
[Properties] > [Protocol Settings] >
[TCP/IP] > [DNS]
When the transfer protocol is Check with your system administrator

SMB, and if you specified a com- if the following setting on CentreWare
puter located on other subnet with Internet Services is set correctly.
its NetBIOS name, is TCP/IP set [Properties] > [Protocol Settings] >
correctly? [TCP/IP] > [WINS]
8.5 Scanner Feature Problems 205

8.6 Network-related Problems
The following table lists the some of the problems you may encounter with CentreWare
Internet Services. Remedy your problem using the corrective actions provided in the table.
CentreWare Internet Services Problems
Symptom Cause/Remedy
Cannot access to CentreWare Is the scanner running normally?

Internet Services. Check if the scanner is switched on.
Is the CentreWare Internet Services activated?
Refer to
"2 Network Settings" in the Setup and Quick Reference Guide
Is the URL entered correctly?

Check the URL. If you still cannot access the service, enter the IP
address instead of the URL.
Are you using a proxy server?

The connection cannot be established depending on the proxy
server.
Try connecting to the service without using a proxy server.
Refer to
"2 Network Settings" in the Setup and Quick Reference Guide
The "Please wait..." message is Wait for a while as instructed.

displayed on the web browser If nothing happens, refresh the browser window. If this does not
and does not disappear. help, check if the scanner is running normally.
[Refresh] does not work. Does the service support the web browser you are using?
Refer to "9.1 Monitoring/Managing the Scanner on a Web Browser
The content in the right frame (P. 216)" to see if the browser is supported by the service.
does not change even when a
different topic is selected in the
left frame.
The contents projected on the Change the window size setting on the web browser.
screen is distorted.
The screen does not display Click [Refresh Status] or [Refresh] button.
the latest information.
Clicking [Apply New Settings] Is the value entered correctly? If the entry is not valid, it will be
does not reflect the new changed to a value that is permitted.
settings.
Forgot the system If you cannot recall the system administrator ID or password of
administrator ID or password, CentreWare Internet Services, select [Tools] on the control panel,
and thus cannot change the and initialize [System Section] under [System Settings] > [Initialize
settings. NVM]. This setting, however, initializes the entire system data to the
default settings. If you have also forgotten the system administrator
password for the control panel, contact our Customer Support
Center. Make sure not to lose the system administrator ID and
passwords again.
Refer to
"Initialize NVM (P. 153)"
The service will not accept the If you fail to enter the correct password 5 times in a row, you will be
system administrator ID and locked out of the service.
password. In such case, switch the scanner off and on again. And then, try
entering the ID and password again.

Symptom Cause/Remedy
The display language is not Change the display language setting on the web browser.
what is desired.
Refer to
Online help provided for the web browser.
A connection to CentreWare This may happen if you refresh your web browser too often. Try not
Internet Services was rejected, to refresh the browser too often.
or a message saying "The page Also, do not display the [Status], [Jobs], or [Maintenance] screen on
does not contain data" is multiple browsers.
displayed.
Pressing the <Enter> key on Click a button on the screen instead of pressing the <Enter> key on
the keyboard instead of your keyboard.
selecting a button on the
screen causes the screen to
return to the previous display.
8.6 Network-related Problems 207

8.7 Error Codes
This section describes error codes and messages.
Error codes (xxx-yyy) and messages appear when the scanner has malfunctioned, or when
an error occurs, preventing jobs from being performed normally.
<Example of Error Message Screen>
Fault / Error
A fault has occurred.

Switch off the machine.
Ensure that the screen disappears
before switching it on.
XXX-XXX
When error codes not listed in the following table appear, or when the corrective actions
provided in the table could not resolve your problems, contact our Customer Support
Center.
Important
When an error code is displayed, scanned data and information accumulated on the scanner or the
scanner's memory can be lost.
If you switch the scanner off while an error code is displayed, scanned data and information
accumulated on the scanner or the scanner's memory will be erased.
The "Category" row in the table is classified into the followings:

C: Copy
P: Scan to PC
M: Scan to E-mail
U: Scan to Media
O: Others
Category
Error Code Cause/Remedy
C P M U O
003-711 O O O [Cause] The scanned data was not compressed successfully.
[Remedy] Try scanning at a higher compression rate and lower scan

resolution.
Refer to
"Image Compression (Specifying the Compression Rate
of the Output) (P. 73)"
"Scan Resolution (Specifying the Scan Resolution) (P.
73)"
003-770 O O O O [Cause] The scan/copy ratio for the 2-sided document exceeds the
ratio permitted by the scanner.
[Remedy] Reduce the copy/scan ratio.
Refer to
"Reduce/Enlarge (Specifying the Scan Ratio) (P. 71)"
"Reduce/Enlarge (Making a Reduced/Enlarged Copy) (P.
89)"

Category
C P M U O
003-795 O O O O [Cause] The scan/copy ratio exceeds the maximum ratio permitted
by the scanner when the document is enlarged/reduced to fit
to the specified paper size.
[Remedy] Remedy this by one of the following methods:

Specify the reduction/enlargement ratio
Change the output paper size
Refer to
"Reduce/Enlarge (Specifying the Scan Ratio) (P. 71)"
"Reduce/Enlarge (Making a Reduced/Enlarged Copy) (P.
89)"
"Paper Supply (Selecting a Paper Tray) (P. 86)"
031-503 O [Cause] While attempting to send the e-mail, the SMTP server name
could not be resolved.
[Remedy] Check if the SMTP server have been set correctly on

CentreWare Internet Services. Also, check whether the DNS
server setting is correct.
Refer to
"9.1 Monitoring/Managing the Scanner on a Web Browser
(P. 216)"
031-504 O [Cause] While attempting to send the e-mail, the POP3 server name
could not be resolved.
[Remedy] Check if the POP3 server have been set correctly on

CentreWare Internet Services. Also, check whether the DNS
server setting is correct.
Refer to
(P. 216)"
031-505 O [Cause] While attempting to send the e-mail, the login to the POP3
server failed.
[Remedy] Check if the user name and password entered to access the
POP3 server have been set correctly on CentreWare
Internet Services.
Refer to
(P. 216)"
031-506 O [Cause] The SMTP server or POP3 server is not set.
[Remedy] Check if the SMTP server/POP3 server has been set on

Refer to
(P. 216)"
031-507 O [Cause] While attempting to send the e-mail, the login to the SMTP
server failed.
[Remedy] Check if the user name and password entered to access the
SMTP server have been set correctly on CentreWare
Internet Services.
Refer to
(P. 216)"
8.7 Error Codes 209

Category
C P M U O
031-511 O [Cause] The media cannot be recognized.
[Remedy] Check the format of the USB flash memory.

Make sure that there is no problem with the format of the
USB flash memory.
Check whether the USB flash memory is plugged in.
Make sure that the USB flash memory is not broken.
Refer to
For information about the supported formats of USB flash
memory, refer to"Scan Feature Specifications (P. 231)"
031-512 O [Cause] While saving the data on the media, an error occurred during
the write process.
[Remedy] If the USB flash memory is write-protected, cancel the

write-protection.
Delete the files in the root directory of the USB flash
memory.
031-515 O [Cause] The files in the media have reached the maximum number.
[Remedy] Delete some of the files in the root directory of the USB flash
memory, and try scanning the document again.
031-700 O [Cause] A trouble occurred on the printer.
[Remedy] Check the printer's control panel. For corrective actions,

refer to the user guide provided for the printer.
031-701 O [Cause] The communication to the printer has been shut off.
[Remedy] Check the printer's power cord installation, and see if the
power switch is on.
031-702 O [Cause] The job was canceled on the printer.
[Remedy] Check the printer.
031-710 O O O O [Cause] The scan area was not identified successfully.
[Remedy] Re-load the document and try scanning again.

If the same message appears, copy down the message.
Switch the machine off, wait for the touch panel to go out,
and then call our Customer Support Center.
031-720 O [Cause] Address Book was not restored successfully.
[Remedy] Check if Address Book is saved in the USB flash memory.

031-721 O [Cause] Address Book was not saved successfully.
[Remedy] Check if there is enough space in the USB flash memory to

save Address Book.
031-722 O [Cause] Address Book was not saved/restored successfully.
[Remedy] Address Book is being accessed from CentreWare Internet

Services or DocuScan Manager.
Stop the access from CentreWare Internet Services or
DocuScan Manager, and try saving/restoring Address Book
again.

Category
C P M U O
031-723 O [Cause] Address Book was not restored successfully.
[Remedy] The contents of Address Book may not be appropriate.

Check if Address Book is the one saved from the scanner.
031-724 O [Cause] Address Book was not restored completely since the
number of addresses registered on the scanner has reached
the maximum (350).
[Remedy] Delete unnecessary addresses from CentreWare Internet

Services or DocuScan Manager, and try restoring Address
Book again.
Refer to
(P. 216)"
DocuScan Manager Online Help
031-764 O [Cause] An error occurred while establishing a connection with the

SMTP server.
[Remedy] Check with the SMTP server administrator.
031-765 O [Cause] The SMTP server does not have enough memory.
031-766 O [Cause] An error occurred on the SMTP server.
031-767 O [Cause 1] The e-mail address of the recipient is incorrect.
[Remedy1] Check if the e-mail address is correct and try scanning the
document again.
[Cause 2] A POP-before-SMTP authentication error occurred on the

SMTP server.
[Remedy 2] Check if the authentication method for e-mail transmissions

is set to POP before SMTP on CentreWare Internet
Services. To use POP before SMTP authentication, the
settings for POP3 server must be made.
Refer to
(P. 216)"
031-768 O [Cause] The e-mail address of the sender is incorrect.
[Remedy] Check if the e-mail address is correct and try scanning the
document again.
031-781 O [Cause] While attempting to transfer the file, a connection with the
server could not be established.
[Remedy] Check the server address again. If the address is correct,

ask your network administrator to check the network and
server status.
031-782 O [Cause] While attempting to transfer the file, the login to the server
failed.
[Remedy] Check the server name, login user name, and password.
8.7 Error Codes 211

Category
C P M U O
031-783 O [Cause] While attempting to transfer the file, the specified server
path could not be found.
[Remedy] Check the path name of the server and the access right to
the folder.
031-784 O [Cause] While attempting to transfer the file, an error occurred during
the write process.
[Remedy] Check if there is enough space in the server's directory and

if you have an access right to the folder.
031-785 O [Cause] The file could not be transferred due to the insufficient hard
disk space of the server.
[Remedy] Delete unnecessary data from the hard disk to increase the
available hard disk space.
031-786 O [Cause] A time-out error occurred during the transmission/receipt of

the scanned data.
[Remedy] Check the network cable installation.

If no problem was found with the cable, check with your
server administrator.
031-787 O [Cause] The directory was not created successfully.
[Remedy] Check if you have a right to create a directory.
031-788 O O [Cause] A file of the same name already exists.
[Remedy] Set the [File Name Conflict] setting to [Overwrite] or [Change

Name and Save]. Or, delete the file of the same name in the
folder.
Refer to
"Setting the File Name (P. 56)"
"Setting the File Name (P. 59)"
031-789 O [Cause] The file was not processed successfully after it was
transferred.
[Remedy] Check if you have a right to rename/delete the file. Also, if

Windows Server 2003 of the computer where the file was
transferred does not have Service Pack1, install Service
Pack1 on that computer.
031-790 O [Cause] A network error occurred.
[Remedy] Check the network settings.
Refer to
"2 Network Settings" in the Setup and Quick Reference
Guide

Category
C P M U O
031-950 O [Cause] The USB flash memory does not have a sufficient space.

Secure enough space in the USB flash memory to save
the file.
Reduce the number of document pages.
Lower the resolution.
If scanning in full color, increase the compression rate.
Refer to
73)"
031-951 O [Cause] The file attempted to save in the media exceeds the
maximum file size.

Refer to
73)"
031-985 O [Cause] The e-mail exceeds the maximum file size.

Increase the value of [Maximum E-mail Size] on
Reduce the value of [Data Size to Split Send] on
Refer to
(P. 216)"
73)"
031-986 O O O [Cause] The file attempted to save exceeds the maximum file format.

Refer to
73)"
8.7 Error Codes 213

Category
C P M U O
031-987 O [Cause] The scanner's memory is full and cannot save the scanned
data.

Increase the value of [Maximum E-mail Size] on
Reduce the value of [Data Size to Split Send] on
Reduce the image size (such as from A3 to A4)
Refer to
(P. 216)"
73)"
062-360 O [Cause] The carriage may be locked.
[Remedy] If the carriage is locked, unlock it, and switch the scanner off
and then on again.
Refer to
Unlocking the Carriage Lock in the Setup and Quick
Reference Guide
062-790 O O O O [Cause] The scanned document is copy-prohibited.
[Remedy] Refer to "Illegal Copies and Printouts (P. 12)" for the types of
paper that are not copy-prohibited.
131-701 O O [Cause] The file was saved with a different file name via Scan to PC
or Scan to Media.
[Remedy] Select [Close].
131-702 O O [Cause] The file was saved by overwriting the file of the same name
via Scan to PC or Scan to Media.
[Remedy] Select [Close].
131-703 O O O O [Cause] The number of pages scanned has reached the maximum
(500 pages).
[Remedy] Re-load the rest of the pages and scan again.

Other Errors
If the following message appears, resolve the problem by performing the corrective action.
Category
C P M U O
A fault has O O O O O [Cause] An error occurred.

occurred.
Switch off the [Remedy] Turn the power switch off, wait for the touch panel to go out,
machine. and then turn the power switch back on.
Ensure that If the same message appears, copy down "(xxx-yyy)". Switch
the screen the scanner off, wait for the touch panel to go out, and then call
disappears our Customer Support Center.
before
switching it
on.
(xxx-yyy)
8.7 Error Codes 215

9 Maintenance
9.1 Monitoring/Managing the Scanner on a
Web Browser
If you use the scanner in a TCP/IP environment, you can monitor or remotely configure the
scanner using a web browser on a network-connected computer.
This feature is called CentreWare Internet Services.
CentreWare Internet Services also allows you to edit Address Book.
Refer to
For more information on Address Book, refer to "4 Address Book and Subject/Comment List (P. 113)".
Getting Ready to Use CentreWare Internet Services

Before using CentreWare Internet Services, you must configure the settings described in
this section.
Supported Web Browsers
CentreWare Internet Services has been tested to work on the following web browsers:
Netscape 7.1
Internet Explorer 6.0
216 9 Maintenance
Setting Up a Web Browser
When specifying the scanner's address on CentreWare Internet Services, we recommend

you to do so without using a proxy server.
Note
If you use a proxy server, CentreWare Internet Services may not display properly or become slow.
If you change the display language setting on your web browser, you can change the
display language of CentreWare Internet Services.
Refer to
To setup a web browser, refer to the online help provided for the web browser.
Configuring Settings on the Scanner
To use CentreWare Internet Services, make sure that the scanner's IP address is set and
[CW Internet Services] is enabled.
When [CW Internet Service] is disabled, enable it on the control panel.
By default, [CW Internet Service] is set to [Enable].
Refer to
For more information, refer to "Protocol Settings (P. 155)" in 6.5 Network Settings.
Using CentreWare Internet Services

To use CentreWare Internet Services, use the following procedure:
1. Start your computer, and start a web browser.
2. On the web browser, enter the scanner's IP address or URL in the address entry field,
and press the <Enter> key.
Example - IP address Example - URL
Note
When specifying a port number, enter ":" followed by "80" (the default port number) after the address.
The port number can be changed under [Properties] > [Protocol Settings] > [HTTP] on CentreWare
Internet Services. If you changed the port number, enter ":" followed by the new port number after the
address.
9.1 Monitoring/Managing the Scanner on a Web Browser 217

The main window of CentreWare Internet Services appears.
Changing the Network Settings
The settings required to use the scanner as a network scanner can be configured on the
[Properties] tab.
218 9 Maintenance
CentreWare Internet Services Setting Items
The followings are the main setting items provided by CentreWare Internet Services:
Tab Page Feature
Status General Displays the information and status of the scanner.
Jobs Job History Displays the detailed information of the last 20 scan/copy jobs that
completed.
Setup Menu Address Folders Displays the list of address folders. You can register, change, or delete
address folders on this page.
Address List Displays the list of addresses. You can register, change, or delete
addresses on this page.
Subject List Displays the list of subjects. You can register, change, or delete subjects
on this page.
Comment List Displays the list of comments. You can register, change, or delete
comments on this page.
Properties Machine Details Displays the product name of the scanner. You can set the scanner
name, installation location, contact person, and the administrator's e-
mail address.
Configuration Displays the main specifications of the scanner.
Counters Displays the number of scanned/copied pages to date.
Initialization Initializes the NV memory of NIC (Network Interface Card) set under
[Properties].
Internet Services Sets the administrator ID and password for CentreWare Internet
Settings Services. The default administrator ID and password is "admin" and "X-
admin", respectively. Make sure to change the password before using
the scanner.
Port Status Sets whether or not to enable an SNMP/SNTP client.
Port Settings Sets the parameters for Ethernet.
Protocol Settings TCP/IP

Sets the settings for TCP/IP such as an IP address.
SNMP
Sets the community name for SNMP.
FTP Client
Sets the time to wait for a response from an FTP server.
SMB Client
Sets the time to wait for a response from an SMB client.
E-mail
Sets the parameters for an e-mail server and the maximum size of e-
mail that can be sent.
SNTP Clients
Sets the parameters for an SNTP client and the interval at which the
SNTP client obtains time from an SNTP server.
HTTP
Sets an HTTP port number and the number of sessions that can be
connected simultaneously.
Maintenance Error History

Displays the information of the last 20 errors.
Support Displays the customer support information as well as a link to our website.
9.1 Monitoring/Managing the Scanner on a Web Browser 219

Using the Online Help
For details on each setting item, refer to the online help provided for CentreWare Internet
Services. The online help can be browsed by clicking the [Help] button on CentreWare
Internet Services.
Note
Clicking the [Help] button displays the online help on our website.
To view the online help, your computer must be connected to the Internet.
9.2 Cleaning the Scanner

This section describes how to clean the scanner.
The cleaning instructions are provided for both the exterior and interior of the scanner.
Important
Always switch the power off and unplug the power cord when cleaning the scanner. Cleaning the
scanner with the power on may cause an electric shock.
Do not use cleaning agents other than water or neutral cleaner.
Do not use chemical agents such as benzene or paint thinner. Chemical agents can damage the coating
on plastics.
Cleaning the scanner with an excessive amount of water may cause the scanner to malfunction or
damage documents during scanning or copying.
Note
If dirt or smudges does not come off easily, moisten a soft cloth with a small amount of neutral cleaner
and wipe them off gently.
Cleaning the Exterior

Use the following procedure to clean the exterior of the scanner:
1. Wipe the exterior of the scanner with a soft

cloth firmly wrung out of water.
2. Wipe off the excess water with a soft dry

cloth.
Cleaning the Interior

To ensure optimum scan/copy quality at all times, clean the interior of the scanner monthly,
or more often if needed.
To clean the document feeder cover
Note
Any dirt or smudges on the document feeder cover can cause streaks and smears on outputs, or the
scanner to incorrectly detect document sizes.
220 9 Maintenance
1. Wipe the document feeder cover with a
cloth lightly damped with water, and wipe
off the excess water with a soft dry cloth.
To clean the document glass
Note
Any dirt or smudges on the document feeder cover can cause streaks and smears on outputs.
1. Wipe the document glass with a cloth lightly

damped with water, and wipe off the excess
water with a soft dry cloth.
To clean the scanning glass
Note
Any dirt or smudges on the scanning glass can cause document jams, or streaks and smears on
outputs.
1. Wipe the scanning glass with a cloth lightly

To clean the film portion
Important
Do not press the film with an excessive force as it can easily damage or deform.
The DocuScan C4250 has two films: white film and transparent film. Do not touch the transparent film.
Note
Any dirt or smudges on the film portion can cause streaks and smears on outputs.
9.2 Cleaning the Scanner 221

1. Wipe the film portion with a cloth lightly
To clean the document feeder rollers
Any dirt or smudges on the document feeder rollers can cause document jams, or streaks
and smears on outputs.
To ensure optimum scan/copy quality at all times, clean the rollers once every 30,000
sheets of scanning/copying.
Clean the rollers with a soft cloth firmly wrung out of water.
Important
Make sure to use a firmly wrung cloth to avoid water from getting into the scanner. If water gets inside of
the scanner, it may cause the scanner to malfunction.
DocuScan C4250

document feeder cover, and lift the left
cover until it comes to a stop.
Note
The cover fixes in place when opened completely.
2. Clean each pickup roller as you rotate it

towards the direction of the arrows. (There
are two pickup rollers.)
3. Clean each feed roller as you rotate it

are two feed rollers.)
222 9 Maintenance
4. Clean each retard pad as illustrated. (There
are two retard pads.)
5. Clean the front rubber of each retard pad in

the direction of the arrow.
6. Clean each registration roller 1 as you

rotate it towards the direction of the arrows.
(There are three registration rollers 1.)
7. Clean each registration roller 2 as you

rotate it towards the direction of the arrows.
(There are three registration rollers 2.)
8. Close the left cover of the document feeder

until it clicks into place.
9. Lift the document feeder cover.

10. Clean each read roller as you rotate it
are five read rollers.)
DocuScan C3200 A

document feeder, and lift the left cover until
it comes to a stop.
Note
2. Clean the pickup roller as you rotate it

towards the direction of the arrows.
3. Clean the feed roller as you rotate it

4. Clean the registration roller as you rotate it

224 9 Maintenance
5. Clean the retard pad as illustrated.
6. Clean the front rubber of the retard pad in

the direction of the arrow.
Important
If the retard pad comes off, push it back on the
scanner until it fixes into place.
7. Lift the document feeder cover.
Note
The read rollers can be rotated easier when the left
cover of the document feeder is open. They can also
be cleaned with the left cover closed.
8. Clean each read roller as you rotate it

are two read rollers.)
9. Close the left cover of the document feeder

cover until it clicks into place.

9.3 Moving the Scanner
When moving the scanner, follow the guidelines below:
CAUTION
The DocuScan C4250 weighs approximately 24.0 kg. When moving the equipment,
make sure that there are two more persons carrying it.
When lifting the DocuScan C4250, each person should stand either at the front or the
back of the scanner and grip it firmly by the recessed areas located on both sides of the
scanner.
When lifting the DocuScan C3200 A, one person should stand facing the back of the
scanner and grip it firmly by the recessed areas located on both sides of the scanner.
Do not hold it by the control panel or any other portions. You might drop the scanner and
get injured.
[DocuScan C4250]
1. Remove all documents from the document

glass, document feeder, or document
output tray.
2. Check that the carriage is unlocked.

If locked, unlock it as follows:
To unlock the carriage on the DocuScan

C4250, slide the lock to the unlock position
(to the rear direction).
On the DocuScan C3200 A, the carriage

lock is located on the underside of the
scanner below the lock mark. To unlock the
carriage, slide the lock to the unlock position
(to the rear direction).
226 9 Maintenance
3. Press the <Tools> button on the control
panel.
4. On the [System Settings] screen, select

[System Settings]. Tools Close
The [Login] screen appears. You will be

System Settings Screen Contrast
prompted to enter [System Administrator
Password].
5. Enter the password using the control panel,

and select [Confirm].
6. Select [Common Settings] > [Maintenance/

Diagnostics] > [Carriage Shift] to display Carriage Shift Close
the [Carriage Shift] screen.
When you move the device, select
Disallow to prevent any damages.

panel.
The carriage moves to the locked position.
8. Select [Close] repeatedly until the [Switch

Off/On] screen displays.
9. Switch the scanner off by pressing the

power switch to the <O> position.
9.3 Moving the Scanner 227

10. Lock the carriage in place.
When using the DocuScan C4250, slide the
carriage lock towards the front of the
scanner.
When using the DocuScan C3200 A, slide

your hand underneath the scanner right
below the lock mark, and slide the lock
towards the front of the scanner.
11. Unplug the power code, USB cable, and

network cable.
12. Place the cushioning materials on the

scanner. Re-use the cushioning materials
that came in the packaging box.
13. Hold the scanner, and move it gently. When

moving it over a long distance, pack it in a
box.
DocuScan C4250
DocuScan C3200 A
228 9 Maintenance
A Appendix
A.1 Main Specifications
Scanner Specifications
Item Description
Type Color scanner (flat bed/sheet feed)

Reduced optical CCD scanner
Scan size DocuScan C4250

Max. : 297.0 x 432.0 mm
Min. : 15.0 x 15.0 mm
DocuScan C3200 A
Max. : 215.9 x 297.0 mm
Min. : 15.0 x 15.0 mm
Optical resolution Main scan : 600 dpi (23.6 dots/mm)

Sub-scan : 600 dpi (23.6 dots/mm)
Output resolution 600, 400, 300, 200 dpi (23.6, 15.7, 11.8, 7.9 dots/mm)
Scanning gradation Full Color Input 30 bits, Output 24 bits

Grayscale Input 10 bits, Output 8 bits
Scanning speed DocuScan C4250

(at 600 dpi) Scan ratio Color Black
50% 97.32 mm/sec 209.16 mm/sec
50% < m 100% 48.66 mm/sec 104.58 mm/sec
100% < m 200% 24.33 mm/sec 52.29 mm/sec
DocuScan C3200 A
Scan ratio Color Black
50% 120.9 mm/sec 241.8 mm/sec
50% < m 100% 60.5 mm/sec 120.9 mm/sec
100% < m 200% 30.2 mm/sec 60.5 mm/sec
Interface 100BASE-TX/10BASE-T, USB 2.0 (Hi-Speed, HOST USB)
Output format Format

Black : TIFF (single-page/multi-page), XDW, PDF
Grayscale : TIFF, JFIF(JPEG), XDW, PDF
Full color : TIFF, JFIF(JPEG), XDW, PDF
Note: Uncompressed formats are not supported.
Data compression format
Black : MH (photo), MMR (text, text/photo)
Grayscale : JPEG
Full color : JPEG
Supported protocol TCP/IP (FTP, SMB, SMTP)
Power AC100 - 240V 10%, 50 Hz/60 Hz common
Power consumption DocuScan C4250

Operation Stand-by Power Saver mode
120 W or less 40 W or less 9 W or less
DocuScan C3200 A
Operation Stand-by Power Saver mode
100 W or less 35 W or less 9 W or less
The scanner does not use electricity when the power is switched off even
if the power cord is plugged in.
A.1 Main Specifications 229

Item Description
Dimensions DocuScan C4250

W 582.0 x D 658.0 x H 209.0 mm
DocuScan C3200 A
W 448.0 x D 502.0 x H 194.0 mm
Weight DocuScan C4250 : 24.0 kg

DocuScan C3200 A : 15.0 kg
Space requirements DocuScan C4250

W 732.0 x D 1394.0 mm
DocuScan C3200 A
W 648.0 x D 1119.0 mm
Document Feeder Specifications
Item Description
Document size DocuScan C4250 (1-sided/2-sided)

Max. : 297.0 x 432.0 mm
Min. : 100.0 x 148.0 mm
DocuScan C3200 A (1-sided/2-sided)
Max. : 215.9 x 355.6 mm
Min. : 140.0 x 140.0 mm
Document type Non-translucent or translucent documents

DocuScan C4250 : 35 - 120g/m2
(2-sided: 50 - 120g/m2)
DocuScan C3200 A: 60 - 105g/m2
Capacity 50 sheets Note: plain paper 60 - 100g/m2
Scanning speed DocuScan C4250

[1-Sided]
Resolution/Document Size Black Color/Gray
300 dpi/A4 40 sheets/min 23 sheets/min

[2-Sided]
DocuScan C3200 A
[1-Sided]
[2-Sided]
300 dpi/A4 7.5 sheets/min 5 sheets/min
230 A Appendix
Scan Feature Specifications
Item Description
Scan to PC Supported protocol: TCP/IP (FTP, SMB)

OS for FTP server:
Microsoft Windows NT Server 4.0 (Service Pack 1)
- IIS4.0 FTP service
Microsoft Windows NT Workstation 4.0 (Service Pack 1)
- Personal Web Server 4.0 FTP service
Microsoft Windows 2000 Server/
Microsoft Windows 2000 Professional
Microsoft Windows XP Professional
Microsoft Windows ServerTM 2003 (Service Pack 1)
NetWare 5.11J/5.12J
- FTP service standard for your OS
OS for SMB server:

Microsoft Windows 98
Microsoft Windows 98 Second Edition
Microsoft Windows Millennium Edition
Microsoft Windows NT Workstation 4.0
Microsoft Windows NT Server 4.0
Microsoft Windows 2000 Server
Microsoft Windows XP Home Edition
Microsoft Windows ServerTM 2003
Scan to E-mail SMTP client: RFC2821/2822-compatible, MIME Version 1.0 (Base64)

Supported server: Sendmail 8.9.3 or later
Scan to Media Supported media: USB flash memory

Supported format:FAT or FAT32 less than 2GB
DocuScan Manager System Requirements
Supported OS Microsoft Windows 98

Microsoft Windows 98 Second Edition
Microsoft Windows Millennium Edition
Microsoft Windows NT Workstation 4.0 (Service Pack4 or later)
Microsoft Windows NT Server 4.0 (Service Pack4 or later)
Microsoft Windows 2000 Server
Microsoft Windows XP Home Edition
Microsoft Windows ServerTM 2003
Note
Since DocuWorks does not support Microsoft Windows NT,
DocuWorks files cannot be displayed in thumbnail view on Windows NT.
On Microsoft Windows XP Home Edition, the Easy Setup mode
cannot be used for registering addresses.
CPU Pentium III 400 MHz or higher (Pentium III 850 MHz or higher is rec-
ommended)
A.1 Main Specifications 231

Hardware PC/AT compatible machine
Memory 128 MB or more
Available hard disk For installation: 20 MB or more

space For operation: 200 MB or more is recommended
Software Microsoft Internet Explorer 5.0 or later
To import addresses stored in your e-mail application to Address Book,

your e-mail application must be one of the followings:
Microsoft Outlook Express 5
Microsoft Outlook Express 6
Microsoft Outlook 2000
To display DocuWorks files in thumbnail view, DocuWorks Viewer Light for

Web 6.0.2 or later is required.
Monitor VGA or higher resolution monitor (graphics card of SVGA (800 x 600) or
higher is recommended.
Others Network interface card

CD-ROM drive (Required only upon installation)
Reduction/Enlargement Ratios
Scan/Copy
A6 B6 A5 B5 A4 B4 A3
A6 100% 122% 141% 173% 200%
B6 82% 100% 116% 142% 164%
A5 71% 86% 100% 123% 141% 174% 200%

Document
B5 58% 70% 81% 100% 115% 141% 163%
A4 50% 61% 70% 87% 100% 122% 141%
B4 50% 58% 71% 81% 100% 115%
A3 50% 61% 71% 86% 100%
232 A Appendix
A.2 Optional Accessory
Optional Accessory
The following optional accessory is available. To purchase it, contact our Customer Support
Center.
Product
Product Name Description
Code
Scanner Stand ES100011 A stand designed to provide an optimal

installation space for the scanner and a
printer.
*The above product name and code are as of July, 2006.
A.3 About Repair Performance Parts

We retain the scanner's repair performance parts (the parts that are essential to maintain
the performance of the product) until seven years after the discontinuation of its production.
A.4 Obtaining the Product Information
Updating the Scanner's Firmware

We provide software embedded within the scanner called "firmware". The latest firmware
can be obtained from our website.
Follow the instructions on the website to download firmware appropriate for your scanner
and update your current firmware to the latest version.
Note
The communication fee shall be borne by users.
A.2 Optional Accessory 233

A.5 Notes and Restrictions
This section lists the notes and restrictions that apply to the scanner.
Scan Features
Output size error when scanned in black

When scanned with [Output Color] set to [Black], a pixel error of 16 may occur when
compared to scanning in [Full Color] or [Grayscale].
Error when scanning 2-sided documents (003-770)

When scanning a 2-sided document from the document feeder, its scan size may
exceed the scannable area depending on the combination of the original size, scan
resolution, and scan ratio. If this happens, the scanner goes into an error state and
displays the error code 003-770. If this error occurs, try scanning at a reduced scan
ratio.
The above error occurs, for example, when a 2-sided A3 document is scanned at 600
dpi and 166% scan ratio.
Creating a backup of Address Book

If you have stored new addresses into Address Book, it is recommended that you
create its backup. The backup can be created under [System Settings] > [Common
Settings] > [Maintenance/Diagnostics] > [Address Book Maintenance].
Refer to
For more information, refer to "Address Book Maintenance (P. 150)".
Copy Features
Copying from the bypass tray

When copying on non-standard size paper by selecting [Bypass] for [Paper Supply],
additional settings on the printer may be required. For more information, refer to the
user guide provided for the printer.
Making a 2-sided copy of A3 document (DocuScan C4250)

When making a 2-sided copy of an A3 document ([2 Sided] is set to [1J2 Sided] or
[2J2 Sided]), the printer may require an additional memory. For more information, refer
to the user guide provided for the printer.
Changing paper supply option during copying

If you change the paper supply option while running a copy job, the change may not be
reflected on the output.
Paper loaded in the printer in landscape orientation

When the printer accommodates paper of the same size in both portrait and landscape
orientations, only paper loaded in portrait orientation will be used.
Example: When the printer accommodates both A4 and A4 :
When both trays are loaded: A4 will be used.
When A4 is not loaded: A4 will not be used, and the scanner
considers that A4 paper has run out.
234 A Appendix
Error when scanning 2-sided documents (003-770)
When scanning a 2 sided document from the document feeder, its scan size may
exceed the scannable area depending on the combination of the original size and scan
ratio. When this happens, the scanner goes into an error state and displays the error
code 003-770. If this error occurs, try scanning at a reduced scan ratio.
The above error occurs, for example, when a 2-sided A3 document is enlarged by
166% or above.
About the printer status

If the printer breaks down, the scanner may not accurately obtain the status of the
printer. In such case, check the display on the printer's control panel.
To accurately obtain the status of the printer, use the copy features after repairing the
printer.
Refer to
For information about the breakdown and repair of the printer, refer to the user guide provided for the
printer.
A.5 Notes and Restrictions 235

A.6 Glossary
10BASE-T:
A 10MBps Ethernet network that uses a baseband signal and twisted-pair cable. It is one of
the IEEE802.3 standards.
100BASE-TX:
An extended version of 10BASE-T, and is also known as FastEthernet. Its communication
speed is 100Mbps, which is much faster than 10Mbps of 10BASE-T.
A3:
420 x 297 mm paper
A4:
297 x 210 mm paper
A5:
210 x 148 mm paper
Address:
Information (identifier) that is assigned to identify each node (computer or terminal) on a
network. A number that specifies a location in a computer's memory is also called
"address".
Application software:
Computer software designed to perform a specific task. Software for various types of needs,
such as word processing, spreadsheets, graphics, and databases, are available
commercially.
B4:
364 x 257 mm paper
B5:
257 x 182 mm paper
Carriage:
A read head of the scanner.
CD-ROM:
A compact disc containing a large amount of data, including computer software and images.
Click:
A single action of pressing and releasing a mouse button. In this manual, "to click" refers to
pressing and releasing the left mouse button, whereas "to right-click" refers to pressing and
releasing the right mouse button.
"To double-click" refers to a quick double action of pressing and releasing a mouse button.
CMYK:
A color model that represents all colors as combinations of four process colors, which are
cyan (C), magenta (M), yellow (Y), and black (B).
236 A Appendix
Collate
An output programming whereas each copy set is delivered in the same order as the
originals. If making two copies of three-page original, the order of the output will be pages
1-2-3, 1-2-3.
Color space:
The range of color that a device can produce. Color spaces vary from device to device, and
thus a variety of color spaces exists. The sRGB color space is adopted as an international
standard to achieve consistent colors among different devices. The sYCC color space,
which offers more wider color space than sRGB, is used commonly for devices such as
digital cameras.
Default settings:
The settings on the scanner that were configured at the factory, or the settings used by the
scanner when the NV memory is initialized.
DHCP:
An acronym for Dynamic Host Configuration Protocol. It is a protocol that uses a server to
automatically assign IP addresses to client computers.
DNS:
An acronym for Domain Name System. It is a name resolution service which converts host
names to IP addresses and vice-versa.
dpi:
An acronym for dots per inch. It refers to the number of dots that can be printed in an inch
(approx. 25.4 mm) and is a unit of measurement to indicate resolution.
Gram per Square Meter (g/m2):

A weight in grams of one square meter of paper.
HTTP:
A protocol used to communicate with a web server over the Internet.
Install:
"To install" means to load software or hardware onto a computer or peripheral device to
make it ready for use.
In this manual, "to install" mainly refers to loading software onto a computer.
Interface:
The surface or point where two things (systems) meet or touch each other. It is commonly
used to describe the boundary between a computer and a scanner, or that between a user
and a device.
The (electronic) specifications of an interface is sometimes just called "interface".
Interface cable:
A cable that is used to connect multiple devices together.
Interface cables include USB cable, which connects the scanner with a printer, and Ethernet
cable, which connects the scanner with a network.
IP address:
An address used by TCP/IP protocols to identify computers on a network. It is expressed in
dotted quad format which is a series of four decimal numbers separated by decimal points.
A.6 Glossary 237

Job:
A unit of work processed by computers or other electronic devices. On the scanner, one
scan or copy action is counted as one job.
JPEG file:
JPEG is a compression format used for images, and JPEG files are files created in JPEG
format. JPEG provides a high degree of compression and used commonly for photographic
images taken on digital cameras.
Log in/on:
To gain access to a resource on a computer system (such as hard disk or scanner on a
network). To end a session on a computer system refers to "to log out/off".
NetWare:
A network operating system developed by Novell.
Network scanner:
In this manual, "network scanner" refers to the scanner connected to a network via an
Ethernet cable.
Online help:
A manual that can be viewed on your computer screen.
Operating system (OS):

Software that runs on a computer to control or manage the basic operation of its hardware
and software. It provides an interface to the hardware for the application software.
PDF file:
In this manual, we call an online document created with Acrobat (software developed by
Adobe Systems) "a PDF file". To display PDF files on your computer screen, you need to
install software called Adobe Reader on your computer.
Port:
A connection point that allows exchange of information between a computer and its
peripherals.
Protocol:
A set of rules for transmission and receipt of information between devices or computers.
Resolution:
The quality of detail of an image represented by dots per square inch (dpi). The higher the
dpi, the higher the resolution.
RGB:
A color model commonly used to display color on scanners and computer monitors. It
represents all colors as combinations of red (R), green (G), and blue (B).
Server:
A computer in a network that stores data files accessed by other computers.
Contrary, "client" is a computer that demands service from a server.
238 A Appendix
SMB:
A network protocol used to enable file sharing over Windows Network (Microsoft Network)
and that can be used on Windows 98/Windows Me/Windows NT 4.0/Windows 2000/
Windows XP/Windows Server 2003. When software called Samba is used, SMB can also
be used on the UNIX operating systems. This scanner, however, does not support the type
of server on which Samba runs.
SNMP:
A protocol that manages network-connected devices via a network.
A device that manages the activities of network devices runs on software called "SNMP
manager", whereas a device that is being monitored runs on "SMNP agent".
Software:
Programs that run computers. Operating systems and application software are also the
types of software.
TCP/IP:
A network protocol developed by DARPANET (Defense Advanced Research Project
Agency NetWork). It is the standard protocol of the Internet and is widely used on various
types of computers, from personal computers to large mainframes.
TIFF:
An image file format developed by Aldus (now Adobe Systems).
Tone:
A smoothness of colors represented by the number of gradation steps. The higher the
number of gradation steps, the smoother the gradation of colors.
USB:
An acronym for Universal Serial Bus. It is a data communication method used between a
computer and its peripherals. It allows hot-plug, which is the capability of connecting or
disconnecting peripherals with a computer without having to switch off the computer.
Web browser:
Software that is designed to view information from the Internet on your computer. Netscape
and Internet Explorer are the two most popular web browsers.
WWW:
An acronym for World Wide Web. It is a system that provides websites on the Internet.
A.6 Glossary 239

Index
Symbols, Numerics character
entering characters ...................................... 18
I button .......................................................... 17 cleaning ......................................................... 220
J button .......................................................... 17 cleaning the document feeder cover .......... 220
2 Sided Copying (Copy) .................................. 92 cleaning the document feeder rollers ......... 222
2 Sided Copying (System Settings)............... 162 cleaning the document glass...................... 221
2 Sided Originals (Scan).................................. 64 cleaning the exterior of the scanner ........... 220
2 Up (Copy) ................................................... 106 cleaning the film portion ............................. 221
A cleaning the interior of the scanner ............ 220
cleaning the scanning glass ....................... 221
A/B Series (System Settings) ........................ 142 Clear All button ................................................ 17
address collated (see Copy Output (Copy))
details......................................................... 126 Color (Map) (System Settings) ...................... 168
register an address .................................... 180 Color (Text & Photo) (System Settings)......... 168
searching for an address ........................... 125 Color (Text) (System Settings) ...................... 167
selecting an address .................................. 124 Color Balance (Copy) .................................... 100
Address Book ................................................ 113 Color Balance (System Settings)................... 164
Address Book button ....................................... 17 Color Saturation (Copy) ................................. 103
Address Book Maintenance color space .................................................... 174
(System Settings).................................... 150 Comment (Scan).............................................. 47
Address Book Tool ................................ 120, 179 Common Settings (System Settings)............. 133
address folder................................................ 181 components ..................................................... 13
Address Screen (System Settings)................ 175 Contrast (Scan)................................................ 78
Alert Tone (System Settings)......................... 139 Contrast (System Settings)............................ 174
All Services button........................................... 16 control panel .............................................. 13, 16
Area Mode (DocuScan Manager).................. 191 copy ................................................................. 79
Audio Tones (System Settings) ..................... 137 copying two originals on one page............. 106
Auto Clear (System Settings) ........................ 136 removing the background of the original ...... 99
Auto Clear Notif. (System Settings)............... 139 selecting output color ................................... 91
Auto Exposure (Copy) ..................................... 99 starting a copy job ........................................ 81
Auto Exposure (Scan) ..................................... 77 stopping a copy job ...................................... 83
Auto Exposure (System Settings).......... 164, 174 when you have more documents to copy..... 82
Auto Exposure Level (System Settings) ........ 166 Copy button ..................................................... 16
Auto Job Release (System Settings)............. 136 Copy Defaults (System Settings)................... 160
Auto Power Saver (System Settings) ............ 137 copy density..................................................... 95
Copy Output (Copy)....................................... 105
B
copy quantity.................................................... 81
Base Tone (System Settings)........................ 140 Copy Settings (System Settings) ................... 158
Basic Copying (System Settings) .................. 158 custom buttons ................................................ 16
Basic Copying screen...................................... 85 Custom Buttons 1-3 (System Settings).......... 141
Basic Scanning screen .................................... 61 CW Internet Services (System Settings) ....... 155
Black (Map) (System Settings) ...................... 167
Black (Text & Photo) (System Settings) ........ 167 D
Black (Text) (System Settings) ...................... 166 Date Setup (System Settings) ....................... 134
BOOTP .......................................................... 156 Default Language (System Settings) ............. 141
Denoising (DocuScan Manager).................... 192
C
DHCP............................................................. 156
C button ........................................................... 17 DHCP/Autonet ............................................... 156
carriage.............................................. 13, 14, 152 document
carriage lock ...................................... 13, 14, 228 clearing document jams ............................. 195
CentreWare Internet Services ............... 128, 217 document orientation.................................... 25
administrator ID.......................................... 219 documents with sticky notes attached.......... 26
getting ready to use ................................... 216 loading documents ....................................... 23
online help.......................................... 219, 220 mixed sized documents
setting items............................................... 219 (see Mixed Sized Originals (Copy))
240 Index
document feeder cover.................................... 13 print ............................................................ 193
document feeder cover sensor .................. 13, 27 save............................................................ 193
document feeder tray....................... 15, 196, 198 Image Compression (Scan) ............................. 73
document glass ............................................... 13 Image Compression (System Settings) ......... 173
document guides ............................................. 15 Image Quality Presets (Copy).......................... 96
document indicator lamp ................................. 15 Image Quality screen....................................... 96
document output tray....................................... 15 Inch Series (System Settings) ....................... 142
documents Initialize NVM (System Settings) ................... 153
documents not supported ............................ 24 inner cover ....................................... 15, 195, 197
documents supported .................................. 23 IP Address (System Settings)........................ 156
mixed-size documents ................................. 27
non-standard size documents...................... 26 J
DocuScan Address Book Tool....................... 179 Job Complete Tone (System Settings) .......... 138
DocuScan Manager............................... 114, 178 job status ........................................... 35, 83, 127
DocuScan Viewer .......................................... 178 JPEG (Scan).................................................... 63
DocuWorks (Scan) .......................................... 63
duplex automatic document feeder ................. 15 L
E left cover .......................................... 15, 195, 197
lever ....................................................... 195, 197
Easy Setup mode (DocuScan Manager) ....... 182 Lighten/Darken (Copy)..................................... 95
Edge Erase (Copy) ........................................ 110 Lighten/Darken (Scan)..................................... 68
Edge Erase (System Settings) ...................... 165 Lighten/Darken (System Settings) ......... 163, 171
Edit Images icon (DocuScan Manager)......... 187
enlarged copy (see Reduce/Enlarge (Copy)) M
enlarged scan (see Reduce/Enlarge (Scan)) Machine Clock/Timers (System Settings)...... 133
Error History (System Settings) ..................... 150 Machine Ready Tone (System Settings) ....... 138
Error lamp........................................................ 17 Maintenance/Diagnostics (System Settings) . 149
Ethernet interface connector ........................... 14 Map (Copy) ...................................................... 98
Ethernet Settings (System Settings).............. 155 Millimeters/Inches (System Settings)............. 147
extension guide ............................................... 15 Mixed Sized Orig. (System Settings) ..... 166, 175
F Mixed Sized Originals (Copy) .................. 27, 109
Mixed Sized Originals (Scan) .................... 27, 74
Fault Tone (System Settings) ........................ 139 moving the scanner ....................................... 226
file Multi-page TIFF (Scan).................................... 63
storing files................................................. 189
File Format (Scan)........................................... 63 N
File Format (System Settings) ....................... 172 Network Settings (System Settings) .............. 154
File Name (Scan)................................. 46, 56, 59 non-standard size document ........................... 26
File Name Conflict (Scan).......................... 57, 60 numeric keypad ............................................... 16
File Name Conflict (System Settings)............ 176
firmware......................................................... 233 O
folder
OK button......................................................... 17
address folder ............................................ 113
online help (CentreWare Internet Services)... 220
FTP................................................................ 176
optional accesory........................................... 233
G Original Orientation (Copy) ...................... 25, 107
Original Orientation (Scan) ........................ 25, 75
Gateway (System Settings) ........................... 157 Original Orientation (System Settings) .. 165, 173
Get IP Address (System Settings)................. 156 Original Size (Copy)....................................... 111
glossary ......................................................... 236 Original Size Button (System Settings).. 141, 142
H Original Type (Copy)........................................ 98
Original Type (Scan)........................................ 66
Head to Left ..................................................... 26 Original Type (System Settings) .................... 163
Head to Top..................................................... 25 Other Settings (System Settings) .................. 147
HTTP port ...................................................... 155 Others (System Settings)............................... 142
Output (System Settings)............................... 165
I
Output Color (Copy)......................................... 91
image Output Color (Scan)......................................... 62
display........................................................ 190 Output Color (System Settings) ............. 162, 170
edit ..................................................... 188, 191
Index 241
P scan density..................................................... 68
Scan Resolution (Scan) ................................... 73
Panel Alert Tone (System Settings) .............. 138 Scan Resolution (System Settings) ............... 171
Panel Select Tone (System Settings)............ 137 Scan Settings (System Settings) ................... 170
Paper Size - Bypass (System Settings)......... 161 Scan Size (Scan) ............................................. 70
Paper Size Settings (System Settings).......... 148 Scan to E-mail (Scan)...................................... 40
Paper Supply - 2 (System Settings) .............. 159 Scan to E-mail (System Settings) .......... 143, 146
Paper Supply - 3 (System Settings) .............. 159 Scan to E-mail button ...................................... 16
Paper Supply (Copy) ....................................... 86 Scan to Media (Scan) ...................................... 58
Paper Supply (System Settings).................... 161 Scan to Media (System Settings) .......... 144, 146
Paper Type - Bypass (System Settings)........ 161 Scan to PC (Scan) ........................................... 49
Password (Scan) ............................................. 56 Scan to PC (System Settings) ............... 144, 146
PDF (Scan)...................................................... 63 Scan to PC button............................................ 16
Photo (Copy) ................................................... 98 Scan to PC Protocol (System Settings) ......... 176
Photo (Scan).............................................. 66, 67 scanner
Port Settings (System Settings)..................... 154 selecting a scanner .................................... 180
power scanner stand ................................................ 233
power switch ................................................ 14 Screen Contrast (System Settings) ............... 133
switching off the power ................................ 21 Screen Defaults (System Settings)................ 140
switching on the power ................................ 21 search
power cord connector ...................................... 14 address ...................................................... 125
Power Saver button ......................................... 17 sender.............................................................. 42
Power Saver mode .......................................... 22 Server (Scan)................................................... 52
Preveiw (System Settings) ............................ 175 Service Availability (System Settings) ........... 143
Preview (Scan) ................................................ 33 Service Login (System Settings).................... 145
print (DocuScan Viewer)................................ 193 Setup Password (System Settings) ....... 147, 177
Print Auditron Settings (System Settings) ..... 169 Shared Name (Scan) ....................................... 53
Printer Information (System Settings)............ 152 Sharpness (Copy).......................................... 102
problem solving ............................................. 194 Sharpness (Scan) ............................................ 76
CentreWare Internet Services problems .... 206 Sharpness (System Settings) ................ 163, 173
hardware problems .................................... 199 SMB ............................................................... 176
image quality problems .............................. 203 SNMP (System Settings) ............................... 154
network-related problems .......................... 206 Software Version (System Settings) .............. 149
scanner feature problems .......................... 205 sort (see Copy Output (Copy))
product information........................................ 233 specifications ................................................. 229
Protocol Settings (System Settings) .............. 155 Start button ...................................................... 17
R Stop button ...................................................... 17
Subject (Scan) ................................................. 45
RARP............................................................. 156 Subnet Mask (System Settings) .................... 157
recipient ........................................................... 42 system administrator password ..... 129, 177, 219
Reduce/Enlarge - 3 (System Settings) .......... 160 System Adminsitrator Settings
Reduce/Enlarge (Copy) ................................... 89 (System Settings) ..................................... 177
Reduce/Enlarge (Scan) ................................... 71 System Settings............................................. 129
Reduce/Enlarge (System Settings) ............... 162
reduced copy (see Reduce/Enlarge (Copy)) T
reduced scan (see Reduce Enlarge (Scan)) TIFF (Scan)...................................................... 63
Reply to (Scan)................................................ 46 TIFF File Format (System Settings)............... 172
resolution ......................................................... 73 Tilt Correction (DocuScan Manager) ............. 191
RGB Color Space (System Settings)............. 174 Time Format (System Settings) ..................... 134
S Time Setup (System Settings) ....................... 135
Time Zone (System Settings) ........................ 135
Saturation (System Settings)......................... 164 Tools button ..................................................... 17
Save In (Scan)................................................. 54 touch panel display .......................................... 16
scan ................................................................. 30 Transfer Protocol (Scan).................................. 52
removing the background of the original...... 77
selecting the output color ............................. 62 U
starting a scan job........................................ 33 USB connector........................................... 13, 14
stopping a scan job ...................................... 37 USB flash memory........................................... 30
when you have more documents to scan .... 34 User Name (Scan) ..................................... 54, 55
Scan Defaults (System Settings)................... 170
242 Index
V
Variable Size (System Settings) .................... 142
W
wheel ............................................... 15, 195, 197
Index 243
DocuScan C4250/C3200 A User Guide
Human Interface Design Development ME3655E2-1 (Edition 1)
Fuji Xerox Co., Ltd. Copyright 2006 by Fuji Xerox Co., Ltd.

Docuscan C4250/C3200 A User Guide

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DocuScan C4250/C3200 A

Fuji Xerox Printing Systems Co., Ltd.

Adobe and Reader are registered trademarks or trademarks of Adobe Systems

This product was manufactured under a registered ISO9001 system.

Setup and Quick Provides the scanner installation instructions,

Want to edit scanned

Manual Included with the Optional Accessory

Related Information Sources 3

2. This manual uses the following conventions:

LEF Orientation SEF Orientation

Paper feed direction Paper feed direction

4 Using This Manual

5 Job Status .............................................................................................. 127

6 System Settings ..................................................................................... 129

7 DocuScan Manager................................................................................ 178

8 Problem Solving ..................................................................................... 194

A Appendix ................................................................................................ 229

Index ............................................................................................................. 240

10 Contents of Setup and Quick Reference Guide (Reference)

: Information included only in the Setup and Quick Reference Guide.

Contents of Setup and Quick Reference Guide (Reference) 11

12 Illegal Copies and Printouts

DocuScan C4250 DocuScan C3200 A

No. Name Function

1 Document feeder cover Holds documents in place.

2 Document glass Place documents here.

4 USB Connector Connects a USB flash memory to the scanner.

5 Document feeder cover Detects the size of documents loaded.

1.1 Main Components 13

DocuScan C4250 DocuScan C3200 A

No. Name Function

1 Power switch Switches the scanner on/off.

2 Power cord connector Connects a power cord to the scanner.

3 Ethernet interface con- Connects a network cable to the scanner.

4, 5 USB connector Connects a USB cable to the scanner.

DocuScan C4250 DocuScan C3200 A

No. Name Function

1 Wheel Turned when clearing document jams.

2 Left cover Opened when clearing document jams.

3 Inner cover Opened when clearing document jams.

4 Document guides Adjusted to keep documents aligned.

5 Document feeder tray Load documents here.

6 Document output tray Holds scanned documents.

7 Documents indicator lamp Lights when documents are loaded correctly.

8 Extension guide Extended when scanning long documents.

1.1 Main Components 15

The features Auto Paper 100%

Address Book... Details... Clear Preview

<All Services> button Pressed to display the [All Services] screen.

Copy Scan to E-mail

Scan to PC Scan to Media

3 Numeric keypad Pressed to enter numbers and characters.

Scan to E-mail Scan to PC

System Settings Screen Contrast

6 <Power Saver> button Pressed to exit the Power Saver mode.

7 <Clear All> button Pressed to reset the features to the defaults.

8 <Stop> button Pressed to stop scanning or copying.

9 <Start> button Pressed to start scanning.

10 <Error> lamp Lights when an error occurs.

: Information included only in the Setup and Quick Reference Guide.