7710 T-1009 7034 TN Rev0

ENGINEERS INDIA LIMITED
CONSTRUCTION OF EILS NEW OFFICE

COMPLEX AT SECTOR-16, GURGAON, HARYANA
(BIDDING DOCUMENT NO. KNM/7710-000-ED-TN-7034/1009)
BIDDING DOCUMENT
FOR
EXTERNAL ELECTRICAL LIGHTING AND OTHER
MISC. WORKS
VOLUME I OF II (COMMERCIAL)
Prepared & Issued by:
MASTER INDEX
NAME OF WORK
EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC.

WORKS
BIDDING DOCUMENT NO.
KNM/7710-000-ED-TN-7034/1009
1.1
S.
NO.
1.
DESCRIPTION
NO. OF SHT.
COVER PAGE
01
2.
MASTER INDEX
01
3.
LETTER INVITING BID
04
4.
ACKNOWLEDGEMENT CUM CONSENT LETTER
02
5.
PROFORMA OF COVERING LETTER FOR SUBMISSION OF OFFERS
01
6.
PROFORMA OF LETTER OF AUTHORITY FOR ATTENDING

UNPRICED / PRICED BID OPENING
01
7.
INSTRUCTION TO BIDDERS
8.
GENERAL CONDITIONS OF CONTRACT
47
9.
SPECIAL CONDITIONS OF CONTRACT

APPENDIXES TO SCC
17
i)
MEASUREMENT OF WORK
03
ii)
TERMS OF PAYMENT
03
iii)
QUALITY MANAGEMENT SYSTEM
1+9
iv)
HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT
v)
LIST OF MINIMUM CONSTRUCTION EQUIPMENT
02
vi)
QUALIFICATION & EXPERIENCE REQUIREMENT
1+3
vii)
LIST OF MINIMUM CONSTRUCTION MANPOWER
02
viii)
TIME SCHEDULE
02
10.
11.
12.
24 + 5
01
1 + 128 + 2
ix)
APPROVAL OF SUB - CONTRACTOR
SCHEDULE OF RATES
02
i) PREAMBLE TO SCHEDULE OF RATES
02
ii) SCHEDULE OF RATES-FORM SP 0
09
iii) SUMMARY OF PRICES-FORM SP-1
01
iv) SERVICE TAX DETAILS-FORM SP-2
01
v) DETAILS OF CEVATABLE EXCISE DUTY-FORM SP-3
01
Technical Part
49
Page 1 of 1
Regd. Office: 1, Bhikaiji Cama Place, RK Puram, New Delhi-110066

LETTER INVITING BID (LIB)
No. 7710/1009/LIB
Dated: 12.11.2013
To,
______________
SUBJECT
EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR

CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR
16, GURGAON
BIDDING DOCUMENT NO.: KNM/7710-000-ED-TN-7034/1009
1.0
INTRODUCTION
Engineers India Limited (EIL), a Government of India Public Sector Undertaking is a premier
consultancy organization having registered office at 1, Bhikaiji Cama Place, R.K.Puram, New Delhi110066 and R&D Centre at Sector-16, Gurgaon-122001.
EIL is developing a new office complex consisting of multi-storied intelligent buildings of international
standards to be designed as GRIHA certified Green Buildings at their plot at Sector-16, Gurgaon,
Haryana.
EIL has the pleasure of inviting you to submit e-bids for subject works under single stage Two-Part
system (Part-I:Techno-commercial Part & Part-II: Price Part). The Bidding Document as per Master
Index attached herewith is uploaded on the websites indicated herein for submitting the offer.
2.0
SCOPE OF WORK
The scope of work shall generally comprise of but not be limited to the following:Supply, Installation, Testing & Commissioning of:
i.
External lighting works.
ii.
External cabling / Wiring works.
iii.
MEP works for water body.
3.0
TIME FOR COMPLETION

06 (Six) Weeks from the date of issue of Letter of Acceptance (LOA).
4.0
SALIENT FEATURES OF BIDDING DOCUMENT

i)
Bidding Document on website
From 12.11.2013 to 26.11.2013
ii)
Earnest Money Deposit (EMD)
Rs. 1,29,000/- (Rupees One Lakh Twenty Nine

Thousand only).
iii)
Pre Bid Meeting
A Pre-Bid Meeting shall be held at 1100 Hrs (IST) on

18.11.2013 at EIL, New Delhi office. Bidder may
submit their queries in the format enclosed in the

Bidding Document, if any, latest by 15.11.2013
addressed to Mr. K.N. Mahapatra, AGM(C&P) at fax
no. (011)
26191714 / 26167664 or email:
[email protected] / [email protected]
vi)
Last Date and time

submission of Bids
of
vii)
Opening
of
TechnoCommercial (Unpriced) Bid
Mode
viii)
1200 Hrs. (IST) on 26.11.2013

(Through E- Tendering Website :
www.tenderwizard.com/EIL )
1400 Hrs. (IST) on 26.11.2013
In presence of authorized
participating Bidders.
representatives
of
Through EILs Authorised Service Providers

Electronic system/portal at
www.tenderwizard.com/EIL
If any of the days mentioned above happens to be EIL holiday, the next working day shall be implied.
Bids are required to be submitted through EILs Authorised Service Providers e-tendering web
site/Portal www.tenderwizard.com/EIL only, on or before the Bid-Submission Date & Time. Bidders
are required to register themselves at www.tenderwizard.com/EIL. No Registration fee would be
charged from the bidders.
No Manual Bids / Offers shall be permitted. The offers submitted through the designated e-tendering
system shall only be considered for evaluation & ordering. Bids submitted in physical form or sent in
any other form such as through Telex/Telegraphic/ Fax/E-Mail /Computer floppy/ CD/DVD/Pen Drive
etc. shall not be accepted.
Bidders to please refer the AnnexureI to Instructions to Bidders regarding E- Tendering guidelines.
5.1
Bids must be accompanied with the Earnest Money Deposit (EMD) as mentioned above. EMD shall
be submitted in the form of crossed Demand Draft/Pay Order / Bankers Cheque in favour of
Engineers India Ltd. payable at New Delhi or Bank Guarantee (BG). BG shall be valid for a period of
5 (Five) months from the due date of opening of Techno-commercial Bids and shall be submitted
from any Indian Scheduled bank or from any Indian branch of an international bank in the format
included in Bidding Document. Bids without the requisite EMD as mentioned above shall be rejected.
However, Indian Central Public Sector Undertakings / Enterprises shall be exempted from submitting
EMD subject to submission of required declaration in this regard.
5.2
Bidders are required to submit the EMD physically in original also as per the manner prescribed in the
Bidding Document by the due date and time of bid submission, in sealed envelope. However, bidders
are required to upload the scanned copy of EMD on E- Tendering website along with the e-bid.
If the Bidder is unable to submit EMD physically in original within the due date & time for Bid
Submission, he may submit the original EMD within 7 days from the date of unpriced bid opening,
provided copy of the same have been uploaded on E-Tendering Website. In case the bidder fails to
submit the same in original within 7 days, his bid is liable for rejection, irrespective of their status/
ranking in tender and notwithstanding the fact that a copy EMD was earlier uploaded by the bidder.
5.3
Further, in case the bidder is a Micro or Small Enterprise registered with District Industries Centers or
Khadi and Village industries Commission or Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of Handicraft and Handloom or any other body
specified by Ministry of Micro, Small and Medium Enterprises, then they shall also be exempted from
payment of EMD subject to submission of valid certificate of MSE.
5.4
Net worth of the Bidder as per the immediate preceding audited annual financial results should be
positive. However, this criterion shall not be applicable for Indian Central Public Sector Undertakings /
Enterprises. The offer of the bidder whose net worth is Negative in the immediate preceding
financial year shall not be considered for further evaluation.
Bidder shall furnish documentary evidence i.e. duly audited annual report for the immediate preceding
financial year including balance sheet and profit & loss accounts statement with all schedules.
In case, audited balance sheets and profit and loss account of immediate preceding financial year is
not available for bid closing date upto 30th September, the bidder has an option to submit the audited
balance sheets and profit & loss account of the previous year immediately prior to the last financial
year. However, for bid closing date after 30th September, bidder has to compulsorily submit the
audited balance sheets and profit & loss account for the immediate preceding financial year.
5.5
Documents furnished by the Bidder against Sl. No. 5.3 & 5.4 above, i.e., valid MSE certificate, if any,
and duly audited annual report for the immediate preceding financial year, shall be signed and
stamped by the bid signatory and shall be :
either
duly certified by the Statutory Auditor of the Bidder or a practicing Chartered Accountant (not
being an employee or a Director or not having any interest in the Bidders company/ firm)
where audited accounts are not mandatory as per law.
-
or
duly notarized by any Notary Public in the Bidders country. However, in case of notarization,
Bidder shall also submit an Affidavit in the enclosed format signed by the authorized signatory
of the Bidder.
The documents as above shall be uploaded by the Bidder at the designated place in the EIL ETendering website in a sequential manner. Besides uploading the certified documentation as above in
E-Tendering website, Bidders are also required to submit the certified documents in original (already
uploaded by them) in physical form in a separate booklet.
6.0
General
6.1
Bidder should not be on Holiday / Negative list of EIL.
6.2
Bidder shall not be under liquidation, court receivership or similar proceedings.
6.3
Submission of authentic documents is the prime responsibility of the Bidder. Wherever EIL has
concern or apprehension regarding the authenticity/ correctness of any document, EIL reserves a
right of getting the document cross verified from the document issuing authority.
6.4
The complete Bidding Document is available on the EIL website: http://tenders.eil.co.in and on Govt.
website: http://eprocure.gov.in/cppp. For downloading the Bidding Document from EIL website, your
Enter User ID is _______________ and default Enter Authorisation Code is 1234. However, Bidders
are required to submit their bid through EILs Authorised Service Providers E- Tendering website:
www.tenderwizard.com/EIL only.
6.5
Corrigenda/Addenda, if any, shall also be available on the above mentioned web sites. No extension
in the bid due date / time shall be considered on account of delay in receipt of any document by mail.
6.6
Bidding documents once issued are non-transferable in other name and shall at all times remain the
exclusive property of the EIL with a license to the Bidder to use the Bidding Documents for the limited
purpose of submitting the bid.
6.7
Bidder may note that Bid shall be submitted on the basis of ZERO DEVIATION and shall be in full
compliance to the requirements of Bidding Document, failing which bid shall be considered as nonresponsive and may be liable for rejection.
6.8
Techno-commercial part of the Bids shall be opened at 1400 Hrs. (IST) on the due date for
submission of Bids, in the presence of authorized representatives of Bidders. Time and date of
opening of Price Bids shall be notified to the acceptable Bidders at a later date.
6.9
EIL shall not be responsible for any expense incurred by Bidders in connection with the preparation &
delivery of their Bids, site visit, participating in the discussion and other expenses incurred during the
bidding process.
6.10
Purchase Preference to Central Public Sector Undertakings shall be allowed as per existing
Government Policy.
6.11
EIL reserves the right to reject any or all the Bids received at its discretion and to annul the bidding
process at any time without assigning any reason whatsoever.
6.12
Canvassing in any form by the Bidder or by any other agency on their behalf may lead to
disqualification of their bid.
6.13
In case any Bidder is found to be involved in cartel formation, his bid will not be considered for
evaluation / placement of order. Such Bidder will also be debarred from bidding in future.
6.14
For detailed specifications, terms and conditions and other details, refer Bidding Document.
6.15
Clarification, if any, can be obtained from Asst. General Manager (C&P) through Telephone 01126763718 / 26762116, E-mail [email protected] / [email protected] Fax01126191714
/ 26167664.
6.16
Please acknowledge receipt of this letter along with all enclosures within 3 days of receipt and confirm
that you will submit your bid on or before the due date. In case you decide not to participate in this
bidding system, please return to us the complete set of Bidding Document at the earliest along with
reasons of non-participation in the bidding process. In case there is no response, names of such
bidders may be removed from the bidders list.
ASST. GENERAL MANAGER (C& P)

ENGINEERS INDIA LIMITED, NEW DELHI
(To be typed on Bidders Letter Head)
ACKNOWLEDGEMENT CUM CONSENT LETTER

To
EI-ANNEXE, 4TH FLOOR,
2B, BHIKAIJI CAMA PLACE,
R.K. PURAM, NEW DELHI - 110 066
FAX:
011- 26191714/26167664
ATTN :
Mr. K.N.Mahapatra, AGM (C&P)
SUBJECT: EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR

CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR 16, GURGAON
(BIDDING DOCUMENT NO.: KNM/7710-000-ED-TN-7034/1009)
Dear Sir,
We hereby acknowledge receipt of a complete set of Bidding Document along with enclosures
for subject works as per the Master Index for our use in preparing the Bid.
We undertake that the contents of the above Bidding Document shall be kept confidential and
further that the drawings, specifications and documents shall not be transferred and that the said
documents are to be used only for the purpose for which they are intended.
A)
We intend to bid as requested for the subject works and furnish following details with
respect to our quoting office:
(i)
POSTAL ADDRESS
________________________
________________________
________________________
(ii)
TELEPHONE NUMBER
________________________
(iii)
TELEFAX NUMBER
________________________
(iv)
CONTACT PERSON
________________________
(v)
MOBILE NUMBER
________________________
(vi)
E-MAIL ADDRESS
________________________
Page 1 of 2
B)
Contact person at Delhi, if any :

(i)
POSTAL ADDRESS
________________________
________________________
________________________
C)
(ii)
TELEPHONE NUMBER
________________________
(iii)
TELEFAX NUMBER
________________________
(iv)
CONTACT PERSON
________________________
(v)
MOBILE NUMBER
________________________
(vi)
E-MAIL ADDRESS
________________________
We are unable to bid for the reasons given below and we are returning back the entire
set of Bidding Documents.
Reasons for non-submission of Bid:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
NOTE :
AGENCY'S NAME
_________________________
SIGNATURE
_________________________
NAME
_________________________
DESIGNATION
_________________________
DATE
_________________________
Bidder is requested to furnish the details mentioned at (A) and (B) or (C)
immediately after receipt of Bidding Document.
(SIGNATURE OF BIDDER)
Page 2 of 2
(to be typed on bidders letter head)

COVERING LETTER FOR SUBMISSION OF OFFERS
From:
_______________________
_______________________
Our Ref: ------------------------------------------------------- dated -------------------To
AGM (C&P)
Engineers India Ltd.
th
4 Floor, EI Annexe Building
Bhikaiji Cama Place, R.K. Puram
New Delhi 110066
SUBJECT

CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR 16,
GURGAON
ATTN: Mr. K.N.Mahapatra, AGM (C&P)

Dear Sir,
Please find herewith our offer in line with requirement of EIL Bidding Document. We confirm that :
1. Earnest Money Deposit is submitted by BG /Demand Draft/ Pay Order as follows:
EMD Amount
Rs. 1,29,000/-
No. & date
Drawn on Bank
2. Offer is in complete compliance with technical as well as commercial requirements of bidding

document and there is no technical or commercial deviation in the offer.
3. We understand that any technical or commercial deviation in the offer shall render our offer liable
for rejection.
We declare that the statement made and the information provided in our offer is true and correct in all
respect. In case, it is found that the information/ documents provided by us are incorrect/ false, our
application shall be rejected by EIL without any reference to us.
Thanking you,
Very Truly Yours,
(Signature of Authorised person)
Full Name :
Designation:
Company Seal :
PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING UNPRICED / PRICED BID

OPENING
(TO BE SUBMITTED IN BIDDERS OWN LETTER HEAD)
To
ASST. GENERALMANAGER (C & P),
ENGINEERS INDIA LIMITED,
EI-ANNEXE, 4th FLOOR,
2-B, BHIKAIJI CAMA PLACE,
R.K. PURAM, NEW DELHI - 110066
ATTN
Date :
K.N.MAHAPATRA , AGM (C & P)
Bidding Document No.: KNM/7710-000-ED-TN-7034/1009

Subject: EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR
CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR 16, GURGAON
Dear Sir,
We _____________________________________ hereby authorize following representative(s)
to attend Un-priced / Price bid opening against your Bidding Document
No.............................................
1. Name & Designation _______________________ Signature _________________
We confirm that we shall be bound by all commitments made by aforementioned authorised
representatives.
Yours faithfully,
Signature
Name & Designation
For and on behalf of
NOTES:
A. This letter of authority should be on the letterhead of the bidder and should be signed by
a person competent and having the power of attorney to bind the bidder.
B. Not more than one person is permitted to attend techno commercial un-priced and
price bid opening.
C. Bidders authorized executive is required to carry a copy of this authority letter while
attending the un-priced bid opening and price bid opening and submit the same to EIL.
INSTRUCTIONS TO BIDDERS
Engineers India Limited

New Delhi
TABLE OF CONTENTS
GENERAL .......................................................................................................................................... 3
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
INTRODUCTION .........................................................................................................................................3
DEFINITIONS .............................................................................................................................................3
SCOPE OF WORK ..................................................................................................................................3
ELIGIBLE BIDDERS: .............................................................................................................................3
COST OF BIDDING ................................................................................................................................4
ACKNOWLEDGEMENT & CONFIRMATION ....................................................................................4
SPLIT-UP OF WORK..............................................................................................................................4
SITE VISIT ..............................................................................................................................................4
BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENT ............................................ 4
9.0
10.0
11.0
12.0
13.0
14.0
15.0
16.0
17.0
18.0
19.0
20.0
21.0
D
BIDDING DOCUMENT .........................................................................................................................4

CLARIFICATION OF BIDDING DOCUMENT ....................................................................................5
AMENDMENT OF BIDDING DOCUMENT .........................................................................................6
CONFIDENTIALITY OF BIDDING DOCUMENT ...............................................................................6
LANGUAGE OF BID ..............................................................................................................................6
COMPLIANCE TO BID REQUIREMENT .............................................................................................6
DOCUMENTS COMPRISING BID ........................................................................................................7
BID PRICES ............................................................................................................................................9
CURRENCIES OF BID & PAYMENT ................................................................................................. 10
BID VALIDITY ..................................................................................................................................... 10
BID SECURITY / EARNEST MONEY DEPOSIT (EMD) ................................................................... 10
FORMAT AND SIGNING OF BID ....................................................................................................... 11
CHECK LIST FOR SUBMISSION OF BID .......................................................................................... 11
BID SUBMISSION .......................................................................................................................... 11
22.0
23.0
24.0
25.0
E
MARKING AND SUBMISSION OF BIDS .......................................................................................... 11

DEADLINE FOR SUBMISSION OF BID ............................................................................................ 12
LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE ................................. 12
MODIFICATION AND WITHDRAWAL OF BIDS ............................................................................. 12
BID OPENING AND EVALUATION ............................................................................................. 13
26.0
27.0
28.0
29.0
30.0
31.0
32.0
33.0
34.0
35.0
BID OPENING ...................................................................................................................................... 13

EVALUATION OF TECHNO-COMMERCIAL BIDS ......................................................................... 13
OPENING OF PRICE BID .................................................................................................................... 14
ARITHMETIC CORRECTIONS........................................................................................................... 14
EVALUATION OF PRICE BIDS .......................................................................................................... 15
CONTACTING THE OWNER .............................................................................................................. 15
AWARD OF CONTRACT .................................................................................................................... 16
NOTIFICATION OF AWARD .............................................................................................................. 16
CONTRACT AGREEMENT ................................................................................................................. 16
CLARIFICATION REQUESTS FROM BIDDERS .............................................................................. 16

New Delhi
GENERAL
1.0
Introduction
1.1
Engineers India Ltd. (EIL), Government of India Public Sector Undertaking, is a

premier consultancy organisation in South Asia. The regd. Office is located at 1,
Bhikaiji Cama Place, R.K. Puram, New Delhi.
1.2
EIL herein after referred to as Owner for the job of Construction of EILs New
Office Complex at Sector-16, Gurgaon, Haryana (herein after referred to as
PROJECT). EIL will also act as Project Manager and Engineer-in-charge for the
said project.
2.0
Definitions
2.1
With respect to this document, the following definitions shall apply:

i)
Instructions to Bidders shall mean the documents describing the manner in

which Bidder shall prepare and submit his bid.
ii)
Letter Inviting Bid (LIB)/ Notice Inviting Bid (NIB) shall mean EILs request
to Bidder for a Bid/ Tender together with the Bidding Document.
iii)
Tender or Bid shall mean Bidders offer to perform the Work, in

accordance with Bidding Document.
iv)
Tender Document or Bidding Document shall mean the documents

issued to the Bidder including any subsequent addenda to enable Bidder
submit his Bid.
v)
Bidder or Tenderer shall mean the person or company who receives the
Tender Document or Bidding Document and submits Tender or Bid to EIL.
2.2
It shall be Bidder's responsibility to have thorough understanding of the reference

documents, site conditions and specifications included in the Bidding Document.
3.0
3.1
SCOPE OF WORK
The scope of work is given in Technical Part of Bidding Document.
4.0
ELIGIBLE BIDDERS:
4.1
Bidder shall, as part of their bid, submit a written Power of Attorney authorizing the
signatory of the Bid to commit the Bidder.
4.2
The invitation of bid is open to the Bidder(s) who have been issued LIB.
4.3
Bidder should not be under liquidation, court receivership or similar proceedings.
4.4
The Bidder shall not be on Holiday / negative list of EIL as on the due date of
submission of bid. If the documents were issued inadvertently / downloaded from
website, offers submitted by such Bidders shall not be considered for opening /
evaluation / award.
4.5
If the Bidder is placed on holiday / negative list of EIL after opening of unpriced
bids but before opening of price bids, further evaluation shall be stopped and the
corresponding price bid will not be opened.

New Delhi
5.0
COST OF BIDDING
5.1
The Bidder shall bear all costs associated with the preparation and delivery of its
bid, including costs and expenses related to visits to the site and the Owner will in
no case be responsible or liable for these costs regardless of the outcome of the
bidding process.
6.0
ACKNOWLEDGEMENT & CONFIRMATION
6.1
After downloading of Bidding Document, Bidder shall immediately acknowledge

and confirm his intention to bid for the tendered work as per proforma
Acknowledgement-Cum-Consent Letter enclosed in Bidding Document. Bidder
also must intimate their intention of not quoting if they are not submitting the Bid.
7.0
SPLIT-UP OF WORK
7.1
No Split up of work is envisaged. Total work shall be awarded to one Bidder only.
8.0
8.1
SITE VISIT
The site of work is located at Engineers India Limited, Sector-16, Gurgaon,
Haryana.
8.2
Bidder is advised to visit and examine the site, its surroundings and familiarise
himself with the existing facilities and environment, and collect all other
information which he may require for preparing and submitting the bid and
entering into the Contract. Claims and objections due to ignorance of existing
conditions or inadequacy of information will not be considered after submission of
the Bid and during implementation.
8.3
Any loss to the property / life of the visitor due to visitors negligence shall be the
visitors responsibility. Visitor shall keep Owner indemnified from any legal
consequences arising there from.
8.4
Bidder may contact the following person for site visit purpose :
Shri Anurag Jindal,
Sr. Engineer (Project-Infrastructure)
EIL R&D Complex, Gurgaon
(M) : 08447208475
BIDDING DOCUMENT, CLARIFICATIONS AND AMENDMENT
9.0
BIDDING DOCUMENT
9.1
The Bidding Document can be downloaded from the designated website(s) of EIL.
The Bidding Document shall consist of the following and should be read in
conjunction with any amendment issued subsequently:
9.2
i)
Letter Inviting Bids (LIB).
ii)
Instructions to Bidders and its attachments.
iii)
General Conditions of Contract (GCC).
iv)
Special Conditions of Contract (SCC) and its attachments
v)
Schedule of Rates (SOR) / Schedule of Prices (SOP).
vi)
Technical Part
Bidder shall submit the Master Index of the Bidding Document duly signed and
stamped in token of having received, read and complied to all parts of Bidding
Document. The Bidding Document shall be read in conjunction with any
Amendment.
New Delhi
9.3
The Bidder is expected to examine the Bidding Document, including all

instructions, forms, terms, specifications and drawings in the Bidding Document.
Failure to furnish all information required as per the Bidding Document or
submission of a bid not substantially responsive to the Bidding Document in every
respect may result in the rejection of the Bid.
9.4
Bidding documents once downloaded are non-transferable in other name and

shall at all times remain the exclusive property of the Owner with a licence to the
Bidder to use the Bidding Documents for the limited purpose of submitting the bid.
9.5
Bidder shall treat the Bidding Document and contents thereof as confidential. If at
any time, during the bid preparation stage, Bidder decides to decline to Bid, all
documents must be immediately returned to EIL.
10.0
CLARIFICATION OF BIDDING DOCUMENT
10.1
Although the details presented in this Bidding document consisting of Conditions of

Contract, Scope of Work, Technical Specifications and Drawings have been compiled
with all reasonable care, it is the Bidders responsibility to ensure that the information
provided is adequate and clearly understood and it includes all documents as per the
Index.
10.2
Bidders authorized representative(s), shall attend the pre bid meeting on the
prescribed day at the given venue. During the pre bid meeting, all the technical and
commercial issues shall be discussed and concluded to ensure that the bid received
subsequent to pre bid meeting shall be without any deviations to terms and conditions.
Hence, bidders shall treat the pre bid meeting as utmost important and depute
competent & senior person capable of taking on the spot decision to sort out all the
technical and commercial issues.
10.3
However, in case any bidder does not attend the pre bid meeting, it shall be
understood that bidder has a clear understanding of the scope & terms & conditions of
the bidding document and does not have any comments / deviations to the
requirements of the bidding document.
10.4
In order to ensure fruitful discussions during pre bid meeting, the bidder is requested
to submit any queries / clarification / information pertaining to Bidding Document, as
per the proforma enclosed as Annexure VI to ITB, in writing delivered by hand or by
fax / e-mail as per format enclosed in the Bidding Document so as to reach two days
prior to Pre-bid meeting. These queries shall be replied during pre-bid meeting. The
editable soft copies of the queries shall also be e-mailed to enable EIL to prepare
replies to the queries against each query in the same format expeditiously.
10.5
The bidders are required to participate in the pre-bid meeting with the following
essential documents, so that the same can be reviewed & discussed during the
meeting to avoid any techno-commercial clarifications / discussions post bid :
a)
b)
c)
Latest annual report including Profit & loss account.

Technical details, documents, design, filled datasheets as per Scope of Work
document.
Any other relevant document / details.
10.6
Record notes of meeting, including the question raised and the responses given will
be furnished as expeditiously as possible to all the bidders and shall also be uploaded
on the website. After pre-bid meeting, no further queries will be entertained from the
bidders.
10.7
Any modification to the Bidding Document, which may become necessary as a result
of the pre-bid discussions shall be intimated to all the bidders through the issue of an
Addendum / Amendment.
New Delhi
10.8
Based on the pre-bid discussions, a no-deviation form / techno-commercial

compliance (Annexure I to ITB) shall be signed and uploaded by the bidders as part
of their offer. After pre-bid meeting, no deviation shall be accepted and if any deviation
is found in the bid of any bidder, the offer shall be liable to be rejected without raising
any technical / commercial queries.
10.9
Technical / Commercial queries shall not be issued once the bid have been opened.
However, wherever CQ / TQ are unavoidable, the same shall be raised only once and
the cut-off date given for CQ / TQ replies shall be adhered to. Offers shall be
evaluated based on the information available upto cut-off date for CQ / TQ replies.
10.10 Extension in bid due date shall not generally be granted.

10.11 During the pre-bid meeting, a comprehensive training shall also be arranged to
make bidders familiar with E-Tendering system. Also, bidders queries related to ETendering system will be answered during the meeting.
11.0
11.1
AMENDMENT OF BIDDING DOCUMENT

EIL may, for any reason whether at his own initiative or in response to the
clarification requested by the prospective Bidder(s), issue amendment in the form
of Addendum during the bidding period or subsequent to receiving the bids. Any
Addendum thus issued shall become part of Bidding Document and Bidder shall
submit a copy of the Addendum duly signed and stamped in token of his
acceptance.
11.2
In case Addendum is issued during the bidding period, Bidder shall consider its
impact in his bid. In case Addendum is issued subsequent to receipt of bids,
Bidder shall follow the instructions issued along with Addendum with regard to
submission of impact on quoted price / revised price, if any.
12.0
CONFIDENTIALITY OF BIDDING DOCUMENT
12.1
The Bidding Document is and shall remain the exclusive property of the Owner
without any right to Bidder to use them for any purpose except for the purpose of
Bidding.
12.2
On no account will any bidder to whom LIB is issued, part with possession of
Bidding Document or copy or take copies or tracings of any drawing, plan etc. It
should be understood that the information in the Bidding Document is confidential,
and that the Bidding Documents are being downloaded by the bidders in the
strictest confidence.
13.0
LANGUAGE OF BID
13.1
The Bid prepared by the Bidder, all correspondence and documents relating to the
bid exchanged by the Bidder and the EIL shall be written in the English language.
Any printed literature/certificate/any other document furnished by the Bidder may
be in another language, provided they are accompanied by an accurate
translation of the relevant passages in the English language, in which case, for
purpose of interpretation of the Bid the English translation shall prevail.
13.2
In the event of submission of any document/ certificate by the Bidder in a

language other than English, the English translation of the same duly
authenticated by Chamber of Commerce of Bidders country shall be submitted by
the Bidder.
14.0
COMPLIANCE TO BID REQUIREMENT
14.1 ZERO DEVIATION:

14.1.1 Bidder to note that this is a ZERO deviation Bidding Document. Owner will
appreciate submission of offer based on the provisions indicated in the Bidding
Document to avoid wastage of time and money in seeking clarifications on
New Delhi
technical / commercial aspect of the offer.

14.1.2 Accordingly, Bidder must upload format for Compliance to Bid requirement as
per as per the format enclosed in the Bidding Document duly filled in along with
Unpriced part of Bid.
14.1.3 Not withstanding to the above, bids with the following deviation(s) to the bid
conditions may be summarily rejected without any post bid reference to the
bidder:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
Time for Completion

Schedule of Prices / Schedule of Rates
Defect Liability Period
Arbitration
Scope of Work
Scope of Supply
Contract Performance Bank Guarantee (CPBG)
Suspension of work
Termination of Contract
Force Majeure
Bid Security/EMD
Bid Validity
Bank Guarantees
Compensation For Delay/Liquidity Damages
Any other condition specifically mentioned in the tender documents elsewhere that
non-compliance of the clause lead to rejection of the bid.
14.1.4 In case Bidder stipulate deviations, Owner have the right to reject such bid at its
absolute discretion without giving any opportunity for such Bidder to make good
such deficiency.
15.0
DOCUMENTS COMPRISING BID
15.1
The Bidder shall submit e-Bid as per the provisions given in the Bidding Document
in EILs e-tender website and as per the guidelines given in the Bidding Document
as Annexure-I to ITB.
15.2
The e-Bid should be prepared by the Bidder and shall be submitted in two parts
online in the designated e-tendering website of EIL as per the following details.
15.3
i)
PART I : Earnest Money Deposit (EMD) & Techno-Commercial /

Unpriced Bid
ii)
PART - II : Price Bid
PART- I
15.3.1 This Part shall contain scanned copies of Earnest Money Deposit, as per
provisions of the bidding document.
15.3.2 Further this part shall also contain scanned copies of Technical and Unpriced
Commercial bid, which shall comprise the following, and shall be serially
numbered and arranged in the order :
i)
Covering letter of Bid on Bidders letter head as per the proforma given
in the Bidding Document.
ii)
Master Index of the Bidding Document and subsequent Amendments /

Addendums to the Bidding Document duly signed and stamped by the
Bidder in token of having received and read all parts of the Bidding
New Delhi
Document including amendments/addendums and having accepted

and considered the same in preparing and submitting the Bid.
15.4
iii)
Power of Attorney in favour of signatory (ies) of the bid (digital esignature in case of e-tender). For proprietorship agency, it should be
clearly specified in Bidders letterhead that it a proprietary firm and the
bidder is the sole Owner. For partnership firm, power of attorney in the
name of the partner who will sign the Bidding Document.
iv)
Duly audited annual report for the immediate preceding financial year
including balance sheet and profit & loss accounts statement with all
schedules.
v)
Audited annual report for the immediate preceding financial year (including
valid MSE certificate, if any), shall be signed and stamped by the bid
signatory and shall be :
-
either
duly certified by the Statutory Auditor of the Bidder or a practicing
Chartered Accountant (not being an employee or a Director or not
having any interest in the Bidders company/ firm) where audited
accounts are not mandatory as per law.
or
duly notarized by any Notary Public in the Bidders country. However,
in case of notarization, Bidder shall also submit an Affidavit as per
Annexure-II to ITB duly signed by the authorized signatory of the
Bidder.
vi)
Compliance to Bid requirement as per Annexure-I to ITB.
vii)
Information about legal cases and Banned / Delisted as per AnnexureIII to ITB.
viii)
As a confirmation that prices are quoted in requisite format strictly

complying with the requirement , copy of the Schedule of Rates, as
submitted by the bidder with the price bid (with prices replaced by word
Quoted), shall be uploaded in techno-commercial bid.
ix)
Technical offer and other details, if any, required as per Bidding

Document.
x)
Any other information required in the Bidding Documents or considered

relevant by the bidder.
xi)
The above documents shall be uploaded as per Check-List attached as

Annexure-IV to ITB.
xii)
Bank Mandate Form duly filled, signed & stamped and certified by the
Bank as per Annexure-V to ITB.
xiii)
Bidders General Information as per Annexure-VII to ITB.
PART - II - PRICE BID

This Part shall contain duly filled in Schedule of Rates as provided in the Bidding
Document at the designated place as per the requirement of the e-tendering
website of EIL. Amounts must be filled in excel file of the Schedule of Rates after
downloading the Schedule of Rates file uploaded in the e-tender website and
thereafter the same file shall be uploaded in the e-tendering website.

New Delhi
Bidder to note that there are following four Formats in the Schedule of
Rates (4 sheets in the excel file for Schedule of Rates):
FORM SP-0 : Schedule of Rates
FORM SP-1 : Summary of Price
FORM SP-2 : Statement for Details of Service Tax
FORM SP-3 : Statement for Details of Cenvatable Excise Duty
Bidder shall download the Schedule of Rates file from the EIL E-Tendering
Website, fill all of these formats and then shall upload the Schedule of Rates
file at the designated place of the EIL E-Tendering Website in their Price bid.
If any file(s) of the price part is not provided in Excel format, the print out of the
given files shall be duly filled, signed and stamped and scanned copies of the
same shall be uploaded at the place designated for price bid.
If scanned copies are submitted, then there shall not be any overwriting in Price
Part of the Bid.
Deviations to terms and conditions, presumptions etc. shall not be stipulated in Price
Part of bid. In case of any conditions stipulated in price bids, the bids of such bidders
shall be summarily rejected and shall not be considered for further evaluation.
Evaluation shall be carried out excluding such bidder(s).
16.0
BID PRICES
16.1
Unless stated otherwise in the Bidding Documents, the Contract shall be for the
total works as described in Bidding Document based on the Schedule of Rates
submitted by the Bidder and accepted by the Owner.
16.2
Rates/Amounts must be filled in the `Schedule of Rates after downloading the file
uploaded in the e-tender website. In case separate file is uploaded, and any
variation in item description, unit & quantity are noticed; the bid is liable to be
rejected. In any case, Bidder shall be presumed to have quoted against the
tendered description of work and the same shall be binding on the Bidder.
16.3
Bidder shall quote the prices after careful analysis of cost involved for the
performance of the complete work considering all parts of the Bidding Document
and required to complete the work as per Scope of Work, Scope of Supply,
Specifications, Standards, Drawings, General Conditions of Contract, Special
Condition of Contract or any other part of Bidding Document, the prices quoted
shall deemed to be inclusive of cost incurred for such activity.
16.4
The prices quoted shall be based on the conditions specified in General

Conditions of Contract (GCC), Special Conditions of Contract, Scope of Work,
Scope of Supply, Technical Specifications and other contents of Bidding
Document.
16.5
The quoted Price shall be deemed to be inclusive of all taxes and duties including
Works Contract tax, Excise duty, VAT, Sales tax, Custom duty, Octroi, entry tax,
Education cess and other levies except Service Tax till the completion of the work
in line with the provisions indicated in the Special Conditions of Contract (SCC).
It is for the Bidder to assess and ascertain the rates of applicable Taxes & Duties
for the tendered work. It is clearly understood that EIL will not have any additional
liability towards payment of applicable Taxes & Duties as a result of Bidders
wrong assessment / interpretation of applicable taxes & duties. Bidder must note
that EIL shall not issue any concessional form (C Form) against Sales Tax / CST /
New Delhi
VAT.
16.6
Alternative bids shall not be considered.
16.7
Prices quoted by the Bidder, shall remain firm and fixed and valid until completion
of the Contract and will not be subject to variation on any account. However,
statutory variations in Service Tax, as stipulated in SCC, shall be allowed.
17.0
17.1
CURRENCIES OF BID & PAYMENT

The Bidder shall quote in Indian Rupees and shall be paid in Indian Rupees only.
18.0
18.1
BID VALIDITY
Bid submitted by Bidder shall remain valid for a minimum period of 03 (Three)
months from the date of opening of Bid Security and Techno-Commercial (Part-I)
Bids. Bidders shall not be entitled during the said period of three months, without
the consent in writing of the Owner, to revoke or cancel their Bid or to vary the Bid
given or any term thereof. In case of Bidders revoking or cancelling their Bid or
varying any terms in regard thereof without the consent of Owner in writing,
Owner shall forfeit EMD paid by them along with their bids.
18.2
EIL may solicit the Bidders consent to an extension of the period of validity of bid.
The request and the responses there to shall be made in writing. If the Bidder
agrees to the extension request, the validity of Bank Guarantee towards EMD
shall also be suitably extended. However, Bidders agreeing to the request for
extension of validity of bid will not be permitted to modify the bid.
19.0
BID SECURITY / EARNEST MONEY DEPOSIT (EMD)
19.1
The Bid must be accompanied by Earnest Money (interest free) for the amount
indicated in LIB in the form of Crossed Demand Draft / Pay Order / Bankers
Cheque or Non-revocable Bank Guarantee in favour of Engineers India Limited,
New Delhi. Bank Guarantee shall be on non-judicial stamp paper of value not less
than Rs.100/- from any Indian Scheduled bank or from any Indian branch of an
international bank as per proforma enclosed in the Bidding Document, and valid
upto two months beyond the validity of the bids (i.e. five months).. Bank guarantee
shall be revalidated for extended period as required by EIL in writing. Any Bid not
accompanied by EMD as stated above will be rejected.
19.2
If the Bidder, after submission, revokes his Bid or modifies the terms and
conditions thereof during the validity of his Bid except where EIL has given
opportunity to do so, the earnest money shall be liable to be forfeited. EIL may at
any time cancel or withdraw the Bidding Process without assigning any reason
and in such cases the earnest money submitted by Bidder will be returned to him.
19.3
The successful Bidder shall be required to submit Contract Performance Bank

Guarantee (CPBG) and to execute Contract Agreement with Owner in the manner
and within the time period indicated in the Bidding Document. Should the
successful Bidder fail or refuse to sign the agreement or furnish the Contract
Performance Bank Guarantee (CPBG) within the specified period, the earnest
money may be forfeited without prejudice to his being liable to any further loss or
damage incurred in consequence by Owner.
19.4
Bidder is required to upload the scanned copy of EMD on E- Tendering website

along with the e-bid and also to submit the original hard copy of the same.
If the Bidder is unable to submit EMD in original within the due date & time, he
may submit the original EMD within 7 days from the date of unpriced bid opening,
provided copy of the same have been uploaded on E-Tendering Website. In
case the bidder fails to submit the same in original within 7 days, his bid shall be
New Delhi
liable for rejection, irrespective of their status/ ranking in tender and

notwithstanding the fact that a copy of EMD was earlier uploaded by the bidder.
19.5
After the award of work to the successful Bidder by Owner, Owner will return the
Earnest Money to all unsuccessful Bidders. Earnest Money shall be returned to
the successful Bidder after he has furnished the Contract Performance Bank
Guarantee (CPBG) to Owner.
20.0
FORMAT AND SIGNING OF BID
20.1
The Bidder shall submit e-bid as per the provisions given in this Bidding
Document in EILs e-tender website as per the guidelines given in the bidding
document.
20.2
The e-bid shall be signed (e-signed) by the person or persons duly authorised to
sign on behalf of the Bidder. The digital signature used for signing the bid shall be
issued in the name of such authorised person and the certificate details, available
from the signed documents, should indicate the details of the signatories. All
documents/files of the bid shall be signed by using the digital signature issued in
the name of the person having valid Power of Attorney (POA) at the time of bid
submission. Any consequences resulting due to such signing (e-signing) shall be
binding on the Bidder.
21.0
CHECK LIST FOR SUBMISSION OF BID
21.1
To assist Bidder in ensuring the completeness of bid, a checklist for submission of

various documents/details in un-priced commercial part of bid, has been enclosed.
21.2
Bidder is required to fill the checklist and upload along with the bid for ready
reference.
BID SUBMISSION
22.0
MARKING AND SUBMISSION OF BIDS
22.1
E-Bid shall be submitted in the following manner with file names as per the details
given below:
Part-I Techno-commercial / un-priced bid
Part-II - Priced Bid shall be uploaded as per the requirement of e-tendering
web-site of EIL.
22.2
Original EMD, Power of Attorney and the documents certified by Statutory Auditor
/ notarized by the Notary Public (in original) shall also be submitted in physical
form in a sealed envelope.
22.3
Bids must be received online by EIL through their e-tendering website and
documents required in physical form as above must be received by EIL at the
following address:
AGM(C&P)
Dak Receipt Section
Engineers India Annexe,
2-B, Bhikaiji Cama Place, R.K. Puram
New Delhi-110066. (INDIA)
Attn: Sh. K.N.Mahapatra, AGM(C & P).
22.4
Envelope containing documents in physical form shall indicate name and address
of the Bidder to enable the bid to be returned unopened, if required.
22.5
If the envelope is not sealed and marked as above, the Employer will assume no
New Delhi
responsibility for the misplacement or premature opening of the bid.

23.0
23.1
DEADLINE FOR SUBMISSION OF BID

The bid must be submitted on line at e-tender site of EIL within due date and time
for bid submission as specified in LIB. However, envelope containing the
documents in physical form can be submitted within 7 days from the bid due
date.
23.2
EIL may, in exceptional circumstances and at its discretion, on giving reasonable

notice by e-mail / fax or any written communication to all prospective Bidders who
have downloaded the bid document extend the deadline for the submission of
bids in which case all rights and obligations of the Employer / Consultant and
Bidders, previously subject to the original deadline will thereafter be subject to
deadline as extended.
23.3
Bidders in their own interest are requested to register on e- tendering portal and
upload their bid well in time. Bidders should avoid the last hour rush to the
website for registration of user id & password, enabling of user id and mapping of
digital signature serial number etc. since this exercise require activities from EIL
& M/s Anatares System (Service Provider) and needs time. In the event of failure
in Bidders connectivity with EIL/Service Provider during the last few hours,
Bidder is likely to miss the deadline for bid submission. Due date extension
request due to above reason may not be entertained.
24.0
24.1
LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE

E-system of EIL shall close immediately after the deadline for submission of bid
prescribed in the LIB.
24.2
Unsolicited bids or bids being submitted in physical form / to address other than
one specifically stipulated in the bid document will not be considered for opening /
evaluation / award and will be returned to such Bidders.
25.0
25.1
MODIFICATION AND WITHDRAWAL OF BIDS

The Bidder may modify, re-submit or withdraw its e-bid after the bid submission,
but, before the due date of submission as per provision of e-tendering system of
EIL.
25.2
Bidder must note that on e-tendering website the options (a) Withdraw to be
used only when Bidders want to withdraw their offer & does not want to participate
further and (b) Modify/Substitute to be used when Bidders intend to modify
/substitute their bid. Whenever the Bidder intends to modify their bid they should
use modify feature instead of Withdraw and must follow the system messages
as once bid is withdrawn by the Bidder willingly or unwillingly , system will not
allow them to resubmit their bid.
25.3
No bid shall be modified after the deadline for submission of bid.
25.4
No bid shall be allowed to be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid validity. Withdrawal of a
bid during this interval shall result in the bidders forfeiture of its EMD in line with
the provision of the bidding document.

New Delhi
BID OPENING AND EVALUATION
26.0
BID OPENING
26.1
EIL will open the un-priced techno commercial bids in the presence of Bidders
designated representatives at date & time as stipulated in LIB at the address
given in the Bidding Document. The Bidders representatives who are present
shall sign bid-opening statement evidencing their attendance.
26.2
Bidders names, the presence (or absence) and amount of EMD, and any other
such details as EIL may consider appropriate will be announced by EIL.
27.0
EVALUATION OF TECHNO-COMMERCIAL BIDS
27.1
Prior to detailed evaluation of bids, the Owner will determine whether each bid (i)
is accompanied by required EMD (ii) totally comply to the requirement of Bidding
Document.
27.2
The Owner will examine the bids to determine whether they are complete and
whether the bids are generally in order.
27.3
Prior to the detailed evaluation, the Owner will determine whether each bid is of
acceptable quality, is generally complete and is responsive to the Bidding
documents. A substantially responsive Bid is one which conforms to the terms,
conditions and specification of the Bidding Documents without material deviation.
A material deviation is one which affects in any substantial way the scope, quality
or performance of the works, or which limits in any substantial way, inconsistent
with the Bidding Document, the OWNERs rights or the Bidders obligations as
envisaged in the Bidding Document, and the rectification of which deviation or
reservation would affect unfairly the competitive position of other Bidders
presenting substantially responsive Bids.
27.4
Net worth of the Bidder in the preceding financial year shall also be determined in
line with the requirement of Bidding Document. The offer of the Bidder whose Net
Worth, is Negative in the immediate preceding financial year shall not be
considered for further evaluation.
27.5
The Owner will carry out a detailed evaluation of the bids previously determined to
be responsive in order to determine whether the technical aspects are in
accordance with the requirements set forth in the Bidding Document on the basis
of details/documents submitted by the Bidder in the bid at 1st instance. In order to
reach such a determination, the Owner will examine and compare the technical
aspects of the bids on the basis of the information supplied by the Bidders, taking
into account the following factors:
(a) Overall completeness and compliance with the Technical Specifications;
quality, function and operation of any process control concept included in
the bid. The bid that does not meet minimum acceptable standard of
completeness/ specifications defined in the bid document, consistency and
detail may be rejected as non-responsive.
(b) Any other relevant factor, if any that EIL deems necessary or prudent to be
taken into consideration.
27.6
No stipulation, deviation, terms & conditions, presumption, basis etc. shall be

stipulated in the bid. Any conditions, if stipulated, shall be treated as null and void
and may render the bid liable for rejection.

New Delhi
27.7
EIL, if necessary, will obtain clarifications on the Bid by requesting for such
information / clarifications from any or all Bidders, either in writing or through
personal contact. All responses shall be in writing, and no change in the price or
substance of the bid shall be permitted unless specifically sought by EIL.
27.8
Bidders shall however note that no revision in quoted Rates shall be allowed, in
case Bidder still stipulate the deviations which are not accepted by the Owner and
are required to be withdrawn by the Bidder in favour of stipulations of the bidding
document.
27.9
EIL reserve the right to assess Bidders capability and capacity to execute the
work using in-house information including taking into account other aspects such
as concurrent commitments, past performance etc.
27.10 UNSOLICITED POST TENDER MODIFICATIONS

Bidders are advised to quote strictly as per terms and conditions of the Bidding
Document and not to stipulate any deviations/exceptions. Once quoted, the Bidder
shall not make any subsequent price changes, whether resulting or arising out of
any technical / commercial clarifications sought on any deviations or exceptions
mentioned in the bid. Similarly, no revision in quoted price shall be allowed
should the deviations stipulated by him are not accepted by Owner and are
required to be withdrawn by him in favour of stipulation of the Bidding Document.
Any proposed price changes is likely to render the bid liable for rejection.
In case of unsolicited price increase, such offer(s) of the Bidders shall be rejected.
In case of unsolicited price decrease, the Bidder(s)s offer shall be compared as
per originally quoted prices and if the Bidder happens to be the recommended
Bidder, the decrease in prices shall be taken into account for ordering.
27.11 COMPLETE SCOPE OF WORK
The complete scope of work has been defined in the Bidding Document. Only
those Bidders who take complete responsibility for the complete scope of work as
contained in the bidding document shall be considered as acceptable.
28.0
OPENING OF PRICE BID
28.1
Priced commercial part of only those Bidders whose bids is determined to be

technically and commercially acceptable to the EIL shall be opened. Bidders
selected for opening of their price bids shall be informed about the date of price
bid opening. Bidders may depute their authorised representative to attend the
opening. During price bid opening, only total price as quoted by the Bidders shall
be read out.
29.0
ARITHMETIC CORRECTIONS
During evaluation of price, if some discrepancies are found between the rate/ amount
given in words and figures, the sub-total and total amount shall be corrected as per
the following procedure, which shall be binding upon the Bidder.
29.1
When the rate quoted by the Bidder in figures and words tallies but the amount is
incorrect, the rate quoted by the Bidder shall be taken as correct and amount shall be
reworked.
29.2
When there is difference between the rate in figures and words, the rate that
corresponds to the amount worked out by the Bidder, shall be taken as correct.
29.3
When it is not possible to ascertain the correct rate in the manner prescribed above,
the rate quoted in words shall be adopted and amount reworked.

New Delhi
29.4
The sum total of the total prices of each item shall be the total quoted price.
29.5
In case of Lumpsum prices, when there is difference between the amount in figures
and in words, the amount quoted in words shall prevail.
29.6
In case the rate is quoted only in figures and the amount does not correspond to the
quoted rate. The amount shall be reworked from the quoted rate.
29.7
If the bidder does not accept the correction of errors, his bid will be rejected and the
bid security will be forfeited.
30.0
EVALUATION OF PRICE BIDS
30.1
The prices quoted by the Bidders shall be checked for arithmetic correction, if any,
based on rate and amount filled by the Bidder in the SOR formats. If some
discrepancies are found between the rate/ amount, the total amount shall be
corrected as per the provisions of Clause at Sl. No. 29.0 above.
30.2
The price bids of the Bidders shall be rejected if they do not quote rates for certain
items and EIL estimate for such items is more than 10% of their total quoted price
for the subject work. In case a Bidder does not quote for any items of Schedule of
Rates/Prices and the EIL estimate for such items is less than 10% of their total
quoted price, then for the purpose of comparison, the unquoted items shall be
loaded by price impact calculated on the basis of highest of the rates quoted by
other bidders. If such Bidder happens to be the selected Bidder, the lowest of the
rates quoted by other bidders for the unquoted items shall be considered for
award.
30.3
Rebate, if any, in line with Form SP-1 shall be considered for evaluation & award.
30.4
The amount of Cenvatable Excise Duty indicated by Bidder as per Form SP-3
shall be deducted from total quoted prices and Service Tax amount quoted by the
bidder in Form SP-2 shall be added to the total quoted price to arrive at the
evaluated price. Work shall be awarded to the bidder whose total evaluated price
is the lowest.
30.5
In case, rebate and prices etc. are not filled up in the Priced Bid and are not as
per the requirements of the Bidding document, the same shall not be considered
for evaluation.
30.6
Optional items shall not be considered for the purpose of arriving at the total cost.
However, in case the rates quoted by the selected Bidder for optional items are
considered high, the same shall be negotiated.
30.7
Any uncalled for lump sum / percentage or adhoc reduction / increase in prices,
offered by the Bidders after submission of price Bid, shall not be considered.
However, if reduction is from the recommended Bidder, such reduction shall be
taken into account for arriving at the contract value.
30.8
Purchase Preference to Central Public Sector Undertakings shall be allowed as

per existing Government Policy.
31.0
CONTACTING THE OWNER
31.1
Bidders are advised not to contact EIL on any matter relating to its bid from the
time of Bid opening to the time Contract is awarded, unless requested to in
writing. Any effort by a Bidder to influence EIL in any of the decision in respect of
Bid evaluations or Award of Contract will result in the rejection of Bid.
New Delhi
32.0
AWARD OF CONTRACT
32.1
OWNER'S RIGHT TO ACCEPT OR REJECT ANY BID

The Owner reserves the right to accept or reject any Bid and to annul the Bidding
process and reject all Bids at any time prior to award of contract, without thereby
incurring any liability to the affected Bidder or Bidders or without any obligation to
inform the affected Bidder or Bidders of the grounds or the reasons for the
Owner's action.
33.0
NOTIFICATION OF AWARD
33.1
The Owner will notify the successful Bidder in writing by Letter / Fax of
Acceptance that their bid has been accepted. The Letter / Fax of Acceptance will
constitute the formation of a Contract until the Contract agreement has been
signed.
34.0
CONTRACT AGREEMENT
34.1
The successful Bidder shall execute a formal contract with the Owner within
specified period from the date of issue of Letter / Fax of Acceptance on a nonjudicial stamp paper, purchased from Delhi, of appropriate value (Rs. 100/-). The
cost of non-judicial stamp paper shall be borne by the successful Bidder.
34.2
Contract documents for agreement shall be prepared after the acceptance of bid.
Until the final contract documents are prepared and executed this bid document
together with the annexed documents, modifications, deletions agreed upon by
the Owner and Bidders acceptance there of shall constitute a binding contract
between the successful Bidder and the Owner based on terms contained in the
aforesaid documents and the finally submitted and accepted prices.
34.3
The Contract document shall consist of the following:

i)
ii)
iii)
iv)
35.0
Original Bidding Document along with its enclosures issued.

Amendment /Corrigendum to original Bidding Document issued, if any.
Letter / Fax of Acceptance
Detailed letter of Acceptance along with enclosures attached therewith.
CLARIFICATION REQUESTS FROM BIDDERS

A Bidder may seek clarifications regarding the Bidding Document provisions,
bidding process and / or rejection of his bid. Owner shall respond to such requests
within a reasonable time.

New Delhi
ANNEXURE-I TO ITB
SUBJECT

WORKS FOR CONSTRUCTION OF EILS NEW OFFICE
COMPLEX AT SECTOR 16, GURGAON
KNM/7710-000-ED-TN-7034/1009
COMPLIANCE TO BID REQUIREMENT
We hereby confirm that our Bid complies with the total techno-commercial requirements/ terms and
conditions of the bidding document and subsequent addendum/corrigendum (if any) without any
deviation/ exception/ comments/ assumptions.
We also confirm that we have quoted for all items of schedule of rates and prices have been filled
without any condition and deviation.
We further confirm that terms and conditions if any, mentioned in our bid (Un-priced as well as Priced)
shall not be recognised and shall be treated as null and void.
STAMP AND SIGNATURE OF BIDDER:
__________________________
NAME OF BIDDER:
__________________________
NOTE: To be stamped and signed by the authorised signatory and uploaded alongwith
Techno-commercial-part.

New Delhi
ANNEXURE-II TO ITB
AFFIDAVIT
AFFIDAVIT OF ..................................., S/o D/o _________________, resident of ____________

EMPLOYED AS ____________________ WITH ................................................. HAVING OFFICE
AT .......................... PIN ............................
I, the above named deponent do hereby solemnly affirm and state as under :1. That I am the authorized representative and signatory of M/s .......................
2. That the document (s) submitted, as mentioned hereunder, by M/s ..................... alongwith
the Bid Document submitted under covering letter no. ......... dated ....... towards Tender
No. ........ for .......... (Project) has / have been submitted under my knowledge.
Sr.
No.
Document Reference no. &

date
Document subject
Issuing Authority
3. That the document(s) submitted, as mentioned above, by M/s ........... alongwith the Bid
Document for meeting the Bid Requirement thereunder, vide covering letter no. .... dated
......., towards Tender No. ...... for ................ are authentic, genuine, copies of their
originals and have been issued by the issuing authority mentioned above and no part of
the document(s) is false, forged or fabricated.
4. That no part of this affidavit is false and that this affidavit and the above declaration in
respect of genuineness of the documents has been made having full knowledge of (i) the
provisions of the Indian Penal Code in respect of offences including, but not limited to
those pertaining to criminal breach of trust, cheating and fraud and (ii) provisions of
bidding conditions which entitle the Owner / EIL to initiate action in the event of such
declaration turning out to be a misrepresentation or false representation.
5. I depose accordingly.
DEPONENT
VERIFICATION
I, ....................... the deponent above named do hereby verify that the factual contents of this
affidavit are true and correct. No part of it is false and nothing material has been concealed there
from.
Verified at .............. on this ........... day of .................20....
DEPONENT

New Delhi
ANNEXURE-III TO ITB
SUBJECT

KNM/7710-000-ED-TN-7034/1009
INFORMATION ABOUT LEGAL CASES & DECLARATION REGARDING DELISTED / BANNED
Sl. No.
1.0
Description
Bidders Reply / Confirmation
a) Confirm that Bidder is not involved in any
litigation / arbitration.
b) If involved please furnish information
about the same.
2.0
Confirm that Bidder is not under liquidation,

court receivership or similar proceedings.
3.0
Confirm that your company have not been

banned or delisted by any Government or
Quasi Government agencies or Public
Sector Units.
If this declaration is not furnished, your
bid shall be treated as non-responsive
and liable for rejection.
STAMP AND SIGNATURE OF BIDDER:
__________________________
NAME OF BIDDER:
__________________________

New Delhi
ANNEXURE-IV TO ITB
CHECK LIST FOR SUBMISSION OF BID
Bidder is requested to fill this check list and ensure that all details/documents have been uploaded
as called for in the Bidding Document along with duly filled in, signed & stamped checklist
Please tick ( ) the box and ensure compliance:
1.0
EMD of requisite amount is uploaded & submitted in the form of DD / PAY ORDER or Bank
Guarantee as mentioned in LIB.
Uploaded & Submitted in the form of
DD/ Pay Order or BG
EMD value:
Rs.__________________
DD/Pay Order/BG No.: ____________ Dated ___________ Drawn on _________________

(Name of Bank)
2.0
Validity of Bid shall be 3 months from the date of opening of Techno-commercial Part.
Yes
3.0
Power of Attorney in favour of person who has signed the Bid or declaration of
proprietorship/Individual
Uploaded
Submitted
&
Proprietary
Individual
Organisation/
4.0
Bid Compliance Statement (confirmation for no deviation stipulated in Bid) in the proforma
enclosed.
Uploaded
5.0
Master Index along with addendum, if any, duly filled in, signed and stamped in each page.
Uploaded
6.0
Information about legal cases & declaration regarding delisted / banned in the proforma
enclosed.
Uploaded
7.0
Unpriced copy of price bid & price bid
8.0
Uploaded
Any other information required in the Bidding Documents or considered relevant by the bidder.
Uploaded
SIGNATURE OF BIDDER
:____________________________
NAME OF BIDDER
: ____________________________
COMPANY SEAL
: ____________________________

New Delhi
ANNEXURE-V TO ITB
BANK MANDATE FORM
BANK ACCOUNT PARTICULARS
1.
BIDDERS NAME :
2.
ADDRESS OF BIDDER :
3.
PARTICULAR OF BANK ACCOUNT :
a).
NAME OF THE BANK
b).
NAME OF THE BRANCH
c).
BRANCH CODE
d).
ADDRESS OF THE BANK
e).
9 DIGIT CODE NUMBER OF THE BANK & BRANCH

(as appearing in MICR Cheque issued by the Bank)
f).
TYPE OF ACCOUNT (SB, CURRENT, CASH, CREDIT)
g).
ACCOUNT NUMBER
h).
WHETHER BRANCH IS RTGS/INTERNET ENABLED

(if yes, then Banks IFSC Code number)
I hereby declare that the particulars given above are correct and complete and accord our
consent for receiving payment through electronic mechanism.
(______________________________)
Signature of the authorised signatory(ies) & Designation
Place:
Date:
Official seal of the company
BANK CERTIFICATION
Certified that the particulars furnished above are correct as per our records.
Banks Stamp
Place:
Date:
Signature of the authorised official of the bank

New Delhi
Instruction to Bidders
Job Number: 7710
Sheet 22 of 24
ANNEXURE-VI TO ITB
BIDDERS QUERIES
SL.
NO.
BIDDING DOCUMENT
PART /
VOL.
PAGE NO.
SUBJECT
BIDDER'S QUERY
OWNER'S REPLY
CLAUSE NO.
NOTE :
1.
Bidders Queries may be sent by fax to fax numbers 011-26191714, 26167664 and also by e-mail to [email protected] /
[email protected]
2.
Technical & Commercial queries, if any, must be submitted separately in editable format as per this format.
SIGNATURE OF BIDDER
NAME OF BIDDER
:____________________________
: ____________________________
COMPANY SEAL
: ____________________________

New Delhi
Job Number: 7710
Sheet 23 of 24
ANNEXURE VII TO ITB
BIDDERS GENERAL INFORMATION

To
Engineers India Limited,
1, Bhikaiji Cama Place,
R.K. Puram, New Delhi -110066
India
1-1
Bidder Name:
________________________________________
1-2
Number of Years in Operation: ________________________________________
1-3
Address of Registered Office:
________________________________________
City________________ District _________
State _______________ PIN/ZIP__________
1-4
Operation Address
if different from above:
________________________________________
________________________________________
City________________ District _________
State _______________ PIN/ZIP__________
1-5
Telephone Number:
_______________________________________
(Country Code)
(Area Code)
(Telephone
Number)
1-6
E-mail address:
________________________________________
1-7
Website:
________________________________________
1-8
Fax Number:
________________________________________
(Country Code)
(Area Code)
(Telephone
Number)
1-9
ISO Certification, if any
{If yes, please furnish details}
1-10 Bankers Name :
_____________________________________
1-11 Branch :
_____________________________________

New Delhi
Job Number: 7710
Sheet 24 of 24
1-12 Branch Code :
_____________________________________
1-13 Bank account number :
_____________________________________
1-14 Excise Registration number :
_____________________________________
1-15 Excise Range :
_____________________________________
1-16 Excise Division :
_____________________________________
1-17 Excise Collectorate :
_____________________________________
1-18 Service Tax Registration No.
_____________________________________
1-19 Local ST No. :
_____________________________________
1-20 CST No. :
_____________________________________
1-21 PAN No. :
_____________________________________
1-22 Whether SSI Registered Or not :
_____________________________________
(SIGNATURE OF BIDDER WITH SEAL)

New Delhi
INSTRUCTIONS TO BIDDERS FOR E-TENDERING

Bidders who wish to participate for RFQs/ Tenders which are uploaded on EILs Authorised service
providers website (i.e. www.tenderwizard.com/eil) should follow the following instructions which shall
permit them to Search, View, Download and Submit their Electronic Bids online in a secure manner ensuring
confidentiality. These Instructions for E-Tendering shall be read in conjunction with various instructions,
wherever appearing with the RFQ/ Bidding Document. The conditions & instructions mentioned here in under
shall supersede and shall prevail over the conditions & instructions enumerated elsewhere in the RFQ/
Bidding Document.
1)
PARTICIPATION IN E-TENDERING, REQUEST FOR USER ID and PASSWORD:
To participate in E-Tendering, it is Mandatory to the Bidders have a user id and password on e-tendering
portal. Bidders are required to be registered on E-Tendering website to obtain user id & password
(password will be system generated). However for the tenders issued on limited basis, bidders are already
registered by EIL and after their registered, user id & password were communicated to bidders at their email id available in EIL. The bidders who are already registered may contact to concern person of EIL to
get their user id and password.
For tender issued on NIT/ Press advertisement basis, bidders are required to registered themselves by
using the link of registration provide on the home page of e-tendering website. The bidders are required
to fill the online registration form with all required details. The bidder should indicate correct information
including their e-mail since all system generated correspondences will be send on these e-mail ids. Digital
signature of class 3b individual or class 3 organization is a mandatory requirement for e-tendering, right
from log-in into the system. Hence, during registration, bidders shall fill the details of their digital
Signature (serial No.) to save time and avoid mapping of Digital Signature details to the bidders user ID at
the bid uploading stage. Otherwise, bidders are required to furnish their DC details to EIL for mapping the
same to their user id by Service provider. Once, the online registration form is submitted with all required
field and documents like pan card, registration or any other document of company, the system will
generate the user id and password for the bidder.
However, to use this user id, the bidders are required to get their user id enabled (activate) through
concerned engineer for the tender in EIL. Accordingly, after registration, bidder shall send a request to EIL
to activate their user id by providing user id and bid reference number.
Note : Bidders who are already registered in any earlier tender of EIL, need not to create new user id, as
the same user id can be used for all the tenders issued to them by EIL on this e-tendering portal.
User id and password are unique to each bidder and the bidder shall use the same to
view/download/participate in all e-tenders of EIL. Bidders are required to change the password during
their first login into the system. There will be single user id permission for each bidder in the system for
their company/Organization.
Bidders in their own interest are requested to register on e- tendering portal and upload/submit their bid
well in time. Bidders should avoid the last hour rush to the website for registration of user id & password,
enabling of user id and mapping of digital signature serial number etc. since this exercise require activities
from EIL & M/s Antares System (Service Provider) and needs time. In the event of failure in bidders
connectivity with EIL/Service Provider during the last few hours, bidder is likely to miss the deadline for bid
submission. Due date extension request due to above reason may not be entertained.
EIL/EILs ASP will not be responsible for any delay/ non-availability of USER ID or Password or any last
minute request for enabling /resetting the same by the Bidders.
2)
TRAINING & FAMILIARIZATION WITH E-TENDERING SYSTEM
The bidder should familiarize themselves with the e-tendering system and understood all formalities
related to e-tendering including log-in, system settings, downloading & uploading procedures. The contact
details of the concerned representatives from ASP and other helpdesk no.
Instructions To Bidders For E-Tendering
Page 1 of 4
3)
VIEW AND DOWNLOAD E-TENDER
Bidders must go to E-Tendering website www.tenderwizard.com/eil and log-in using their user-id,
password and digital signature.
However, the open tenders can be viewed/ downloaded from the link tender free view provided on the
home page the website, without being log-in into the system.
4)
DIGITAL SIGNATURE
Bidders cannot submit e-bids without having valid Digital Signature. The Digital Signature shall be issued
by C.A. (Certifying Authority) in India, in the name of a person authorized for E- Tendering on behalf of his
Company.
FOREIGN BIDDERS SHALL ALSO HAVE TO OBTAIN DIGITAL SIGNATURE FROM CERTIFYING
AUTHORITIES IN INDIA AS APPROVED BY CCA. DIGITAL SIGNATURE OBTAINED FROM FOREIGN
COUNTRIES ARE NOT ACCEPTABLE.
Note: In terms of Indian I.T Act 2000, only a digitally signed document will be considered as a valid
signed document.
5)
BID DOCUMENT FEE/ EARNEST MONEY DEPOSIT, IF APPLICABLE :
Bidders are required to submit the Bid Document Fee & EMD (in the prescribed format) in original as per
the manner prescribed in the RFQ/ Bidding Document at the time of bid submission in sealed envelope.
However, bidders are required to upload the scanned copy of both Bid Document fee as well as EMD on ETendering website along with the e-bid.
If the Bidder is unable to submit Bid Document Fee & EMD in original within the due date & time, he may
submit the original Bid Document Fee & EMD within 7 days from the date of unpriced bid opening,
provided copy of the same have been uploaded on E-Tendering Website. In case the bidder fails to
submit the same in original within 7 days, his bid shall be rejected, irrespective of their status/ ranking in
tender and notwithstanding the fact that a copy of Bid Document Fee & EMD was earlier uploaded by the
bidder.
6)
SUBMISSION OF BID :
Bidders are required to upload the bid along with all supporting documents & Priced part on the ETendering website (www.tenderwizard.com/eil) only. However, documents required to be submitted
physically, viz., Bid Document Fee, EMD, etc., need to be submitted in a sealed envelope as per the
provisions of RFQ/ Bidding Document.
Bidders shall ensure that all the required documents are uploaded in time and failure to upload the same
before bid submission date & time is the sole responsibility of bidder. Under no circumstances, EIL shall
entertain any request for acceptance of bid documents in physical form or any other form, which are
required to be uploaded on E- Tendering Website.
Also bidders are suggested to check the uploaded documents to verify the uploaded documents are
opening correctly or not by clicking on the download link.
The bidders needs to submit prices on-line strictly as per the Price Schedule format provided in our ETender.
Bidders can submit their Bids on-line only after digitally signing the bid/documents with the Digital
Signatures used for log-in.
The Authenticity of above digital signatures may be verified through authorized CA after bid opening and
in case the digital signature is not authorized/valid, the bid will be rejected. Bidder shall be responsible for
ensuring the validity of digital signatures and proper usage of the same by responsible persons.
No Late Bids after due date & time shall be permitted in E-Tendering website. The system time (IST)
being displayed on the E-Tendering website shall be final and binding on bidder and bids have to be
submitted by bidders considering this time only and not the time as per their location / country. Bidder
who intends to change the bid already submitted may change/revise the same on or before the closing
date & time of bid submission.
Page 2 of 4
No Manual Bids shall be permitted. The offers submitted through E-tendering website shall only be
considered for evaluation.
Note:
i.
Bidders are advised in their own interest to ensure that bids are uploaded in E- tendering website
well before the closing date and time of bid submission.
ii.
No bid can be modified after the dead line for submission of bids.
iii.
EIL shall not be responsible for any failure on the part of the bidder to follow the instructions.
iv.
Inadvertently, if a document is uploaded in E- tendering website by the bidders, such document can
be deleted/detach by the Bidder and a new/modified document can be uploaded digitally signed
within the bid due date & time.
v.
Bidders are requested to upload small sized documents preferably (upto 5 MB) at a time to facilitate
easy uploading into E- Tendering website. EIL does not take any responsibility in case of failure of the
bidder to upload the documents within specified time of Bid submission. Bidder can upload any
number of documents each below 5 MB in size.
vi.
Wherever, the bidders are asked to upload the required document in Mandatory folders, the bidders
must upload the required document only in the Mandatory folders and other documents can be
attached in general documents section.
vii.
Any bidder intends to modify their bid they should use MODIFY instead of WITHDRAW.
viii.
Caution : ONCE BID IS WITHDRAWN BY THE BIDDER WILLINGLY OR UNWILLINGLY , SYSTEM WILL
NOT ALLOW THEM TO RESUBMIT THEIR BID.
7)
OPENING OF BIDS:
The unpriced bids shall be opened online, at the specified date and time given in the RFQ document or
extended otherwise. The price bids shall also be opened online on the date & time which will be informed
to all the techno-commercially qualified/ acceptable bidders in advance.
The bidders who have submitted their bid will be able to view online the name & status of all the bidders
at their respective windows, after unpriced bid opening by buyer. Similarly, the techno-commercially
acceptable bidders will be able to view online the price sheets of other techno-commercially acceptable
bidders (who qualify for the price bid only) at their respective windows, after priced bid opening by buyer.
Wherever the composite bids are invited, the composite bids shall be opened accordingly.
8)
LAST DATE FOR SUBMISSION / RECEIPT OF BIDS:
System does not allow for submission of bids beyond the deadline for bid submission. The system time
displayed on EILs ASP E-Tendering website shall be final and binding on the bidders for all purposes
pertaining to various events of the subject RFQ/ Bidding Document and no other time shall be taken into
cognizance.
9)
GENERAL
i. The bidders may quote from their own offices/ place of their choice. Internet connectivity shall be
ensured by bidders on its own.
ii. Bidders agree to non-disclosure of trade information regarding the purchase, identity of EIL, bid
process, bid technology, bid documentation and bid details.
iii. EIL shall not have any liability to bidders for any interruption or delay in access to the site
irrespective of the cause.
iv. EIL shall not be responsible for any indirect / consequential losses / damages, including but not
limited to systems problems, inability to use the system, loss of electronic information, etc.
v. EIL decision on award of Contract shall be final and binding on all the Bidders.
Page 3 of 4
vi. EIL reserves the right to prescribe different Security Devices for accessing and/or using E-Tendering
System or any part thereof, including but not limited to prescribing different Security Device(s) for
accessing and/or using different parts of E-Tendering System.
vii. EIL reserves the right to prescribe password(s) and Login ID(s) for the bidders and its
representatives as well as any combination and/or sequence of letters and/or numerals for the
password(s) and Login ID(s).
viii. The actions, failures, omissions and defaults of the bidder's representative(s) shall be construed and
be given legal effect as if they are the actions, failures, omissions and defaults of the bidder and the
bidder shall be fully responsible for all such matters.
ix. The bidder shall bear all costs and expenses in relation to its access and use of E-Tendering System,
including but not limited to the costs and expenses incurred in ensuring its continued access and use
of E-Tendering System.
x.
EIL shall not be responsible or held liable under these Terms and Conditions for any loss or damage
that is caused to any party due to use or misuse of the E-Tendering System or breach, by any party,
of the Terms and Conditions mentioned herein.
xi. All Clarification/ correspondences including enabling of user ids, password re-set request, mapping of
DC details, etc, if any, will only be entertained from 0900 Hrs. (IST) to 1600 Hrs. (IST) only, during
the office working hours.
NOTE: A Ready Reckoner for e-tendering is available on e-tendering website (www.tenderwizard.com/eil)
under the Link Vendor Help. Bidders to click on the link Vendor Help- Detailed Help to
downloading the same. Bidders to follow the instructions given in the same for uploading their e-bids
in e-tendering website.
Page 4 of 4
Annexure-I to ITB for E-Tendering

Contact details of Authorized Service Provide (ASP)
ASP Name: M/s Antares Systems Limited, Bangalore
Address: # 24, 1st Floor, Sudha Complex
Near Havanoor Circle, 3rd Stage
4th Block, Basaveshwara Nagar
Bangalore - 560 079
Ph: 080-40482000
Fax No: +91-80-40482114
New Delhi Help Desk:
C-9, 1st Floor (Back Side)
New Krishna Park, Najafgarh Road, Vikaspuri
Near Janakpuri West Metro Station
New Delhi-110018
Ph No: 011-49424365
Fax No: +91-11-25618721
Contact Persons:
1. Mr. Santosh Srivastava
Contact no: 08800591739
Email: [email protected]
2. Mr. Sachin
Contact no: 8401982112
Email: [email protected]
Help Desk Numbers:
1.
Bangalore :
080-40482000
2.
New Delhi :
011-49424365
08800 991865
3.
Gujarat
:
08401982112
General Conditions of Contract
GENERAL CONDITIONS OF CONTRACT
Preface
The General Conditions of Contract shall be read in conjunction with respective provisions
specified in Special Conditions of Contract, Specifications, Drawing and any other Part of the
Contract. In case of irreconcilable conflicts, the provisions under clause no 2.1 herein of
General Conditions of Contract shall prevail.
Version 1 : dated 04.07.2013
Page 2
Table of Contents
APPENDIXES: ......................................................................................................................................................... 3
1
DEFINITIONS ............................................................................................................................................ 4
2
CONTRACT ............................................................................................................................................... 6
3
CONFIDENTIALITY AND CONFIDENTIAL INFORMATION ............................................................ 7
4
COMPLIANCE WITH APPLICABLE LAWS .......................................................................................... 7
5
BACKGROUND INFORMATION ............................................................................................................ 7
6
ACCESS TO AND POSSESSION OF THE SITE ..................................................................................... 8
7
GENERAL OBLIGATIONS OF CONTRACTOR .................................................................................... 8
8
CONTRACTOR'S PERSONNEL ............................................................................................................. 16
9
TIME FOR COMPLETION AND PRICE REDUCTION DUE TO DELAY IN COMPLETION .......... 18
10
EXTENSION OF TIME............................................................................................................................ 19
11
COMPLETION ......................................................................................................................................... 19
12
DEFECT LIABILITY PERIOD ................................................................................................................ 20
13
FINAL COMPLETION CERTIFICATE .................................................................................................. 21
14
CONTRACT PRICE ................................................................................................................................. 21
15
TAXES AND DUTIES ............................................................................................................................. 22
16
PAYMENT TO THE CONTRACTOR .................................................................................................... 22
17
VARIATION ............................................................................................................................................ 23
18
SUSPENSION .......................................................................................................................................... 24
19
FORCE MAJEURE .................................................................................................................................. 24
20
REPRESENTATIONS AND WARRANTIES ......................................................................................... 26
21
INDEMNITY ............................................................................................................................................ 27
22
LIMITATION OF LIABILITY ................................................................................................................ 27
23
TERMINATION ....................................................................................................................................... 28
24
GOVERNING LAW AND JURISDICTION ........................................................................................... 31
25
CLAIMS AND DISPUTE RESOLUTION ............................................................................................... 31
26
MISCELLANEOUS ................................................................................................................................. 34
APPENDIXES:
I
II
III
FORM OF CPBG
PROFORMA OF BANK GUARANTEE EMD / BID SECURITY
PROFORMA FOR CONTRACT AGREEMENT
Page 3
DEFINITIONS
In the Contract, capitalised words and expression defined by way of inclusion in
parenthesis, shall have the meaning so ascribed thereto. Further, in the Contract,
unless repugnant to the context thereof, the following words and expressions used in
these General Conditions of Contract and elsewhere in the Contract, shall have the
meanings assigned to them hereunder:
Affected Party shall have the meaning ascribed to it in Clause 19.
Applicable Laws means all laws in force and effect, including Tax laws but
excluding direct Tax laws (which includes income tax, corporate tax, profession tax and
wealth tax), as of the Base Date and which may be promulgated or brought into force
and effect hereinafter including any revisions, amendments or re-enactments including
without limitation regulations, rules and notifications made there under and judgments,
decrees, injunctions, writs, orders and notifications issued by any court or Authority, as
may be in force and effect during the subsistence of the Contract and applicable to
either Party, their obligations or this Contract from time to time.
Authority means the Government of India, any state government or any local
authority or any department, instrumentality or agency thereof or any corporation (to the
extent acting in a legislative, judicial or administrative capacity and not as a contracting
party with EIL or the Contractor) or commission under the direct or indirect control of
such central, state or local government or any political sub-division thereof or any court,
tribunal or judicial body within India.
"Bid" means the Contractors signed offer for the Works and all other documents
submitted along with the Bid.
Bidding Documents mean the Notice Inviting Bids/ Letter Inviting Bids, the
instruction to bidders (including annexure), form of bid (including appendices), the
Contract Agreement, the General Conditions of Contract, the Special Conditions of
Contract, the Specifications and all other reports, surveys, drawings and documents
including amendments, if any, provided to the Contractor by EIL.
Code-2 Approval means tentative approval of the drawings/documents by EIL
(including any consultant appointed by EIL) with comments to be incorporated by
Contractor, with the intent that subject to incorporation of and/or rectification in
accordance with such comments, construction/manufacture can proceed based on
commented drawings/documents pending their re-submission.
Completion" shall mean the successful provision of all materials and inputs and the
successful completion and conclusion of all activities and tests (including the Tests on
Completion) required to complete the Works in accordance with the Contract, but shall
not include the obligation to rectify defects during the Defect Liability Period.
Contract means the agreement between EIL and the Contractor for execution of the
Works and includes the Contract Agreement, the General Conditions of Contract, the
Special Conditions of Contract, the other Bidding Documents, the Specifications, the
Price Schedule, and such further documents which are listed in the Contract Agreement
Page 4
and/or these General Conditions of Contract and includes any amendment thereto made
in accordance with the provisions hereof.
Contract Agreement means the agreement entered into between EIL and the
Contractor along with the Price Schedule and other annexure and includes any
amendments thereto made in accordance with the provisions thereof.
Contract Performance Bank Guarantee means a duly executed, irrevocable,
unconditional on demand bank guarantee that is to be procured and maintained by the
Contractor to secure the due and proper performance of the Contract.
Contract Price means the total price payable to the Contractor for performing the
Works based on the rates and breakdown of prices provided by the Contractor in the
Price Schedule, subject to such additions thereto and deductions there from as may be
made under the Contract and as adjusted by the actual quantities, if applicable, of the
items mentioned in the Price Schedule utilized in the execution of the Works.
Defect Liability Period means the period specified for notifying defects in the
Works, calculated from the date of Completion as specified in the Completion
Certificate for the Works or part of the Works.
EIL means Engineers India Limited, a company incorporated under the Companies
Act, 1956 with its registered office at 1, Bhikaiji Cama Place, R.K Puram, New Delhi110066 (INDIA).
Engineer-in-Charge means the Person designated by EIL to act as the Engineer-inCharge for the purposes of this Contract and notified in writing to the Contractor.
Free Issue Materials means any equipment, machinery, apparatus, accessories,
auxiliaries, spare parts, tools and tackles and articles and things provided by EIL to the
Contractor for incorporation in the Permanent Work and which shall be bailed to the
Contractor upon their delivery at Site.
Letter of Award/ Fax of Acceptance means the Letter of Award / Fax of
Acceptance issued by EIL to the Contractor, awarding the Works to the Contractor.
Permanent Works means the permanent works to be executed by the Contractor
(including all permanent structures and all work intended to form a continuing function
after Completion of the Works) in accordance with the Contract.
Running Bill means the fully supported invoice delivered to EIL by the Contractor at
the times set out in the Payment Schedule, containing all the requisite information and
complying with all the requirements set out in the contract..
Site means the land, location, right of way and/or places provided by EIL where the
Works are to be executed and to which Plant and Goods and Materials are to be
delivered and any other place as may be specifically designated in the Contract as
forming part of the Site or designated as such by the Engineer-in-Charge.
Page 5
Special Conditions of Contract means the special conditions of contract setting out
specific deviations from the General Conditions of Contract and other relevant
provisions and data, which are to be read in conjunction with the General Conditions of
Contract.
Specifications means all general and technical specifications and directions attached
to and forming a part of the Bidding Documents which describe the purpose, scope,
design and technical criteria of the Works including, the method and manner of
performing the Works, the quality and quantity of the Works to be performed and the
materials to be supplied under the Contract and includes all modifications or
amendments made thereto by EIL.
Subcontractor means any person named in the Contract as a subcontractor or an
original manufacturer, supplier of any Goods and Materials, Plant, labour or services for
the Works or any person to whom a part of the Works has been subcontracted by the
Contractor with the prior Approval of Engineer- in- Charge, as the case may be, and the
permitted legal successors in title to such person, but not any assignee of such person.
Temporary Works means all temporary and ancillary works including enabling
works and maintenance works connected with the Works
and required for the
execution and completion of the Permanent Works.
Time for Completion means the period specified in the Contract Agreement or the
Special Conditions of Contract for Completion of the Works, calculated from the
Effective Date.
Variation means any alteration and/or modification to the Specifications, which is
instructed by the Engineer-in-Charge or as suggested by the Contractor and Approved as
a variation by the Engineer-in-Charge.
Week means a period of any consecutive seven days.
Working Day means a day other than a Sunday or a public holiday on which EIL is
open for business.
2
CONTRACT
2.1
The documents forming the Contract are to be taken as mutually explanatory of one
another. If there is an ambiguity or discrepancy in the documents, the Engineer-inCharge shall issue necessary clarifications or instructions to the Contractor, and the
order of precedence of the documents shall be as follows:
(a)
Contract Agreement
(b)
Detailed Letter of Acceptance along with its enclosures
(c)
Letter of Award / Fax of Acceptance
(d)
(e)
Special Conditions of Contract
Page 6
(f)
Job Specifications
(g)
Drawings
(h)
Technical Specifications
(i)
(j)
Other Documents
CONFIDENTIALITY AND CONFIDENTIAL INFORMATION

Both Parties shall treat the details of the Contract as private and confidential, except to
the extent necessary to carry out obligations under it or to comply with Applicable Laws.
The Contractor shall not publish, permit to be published, or disclose any particulars of
the Works in any trade or technical paper or elsewhere without prior consent of EIL.
COMPLIANCE WITH APPLICABLE LAWS
4.1
The Contractor shall, in performing the Contract, comply with all Applicable Laws.
4.2
Without prejudice to the foregoing, the Contractor shall be responsible for bearing all
registration and statutory inspection fees payable under any Applicable Laws in respect
of the Works executed or completed pursuant to the Contract. If the Contractor defaults
in complying with the Applicable Laws, the Contractor shall, at its own risk and Cost,
bear any and all additional fees, fines, penalties or charges. However, EIL shall make
reasonable efforts to assist the Contractor in rectifying any such default under
Applicable Laws upon the Contractor's specific request, including any specific request
to issue letters to the relevant Authorities on behalf of the Contractor.
4.3
The Contractor shall not be absolved from any of its obligations under Applicable Laws
or the Contract or claim any additional amount from EIL or seek any extension of the
Time for Completion due to its ignorance of any Applicable Law.
BACKGROUND INFORMATION
5.1
Should there be any doubt or ambiguity in the interpretation of the Contract or

contradiction in the various documents that comprise the Contract or should there be any
discernable error or omission in any document comprising the Contract, the Contractor
shall, prior to commencing the Work likely to be affected by such ambiguity, error or
omission, apply in writing to the Engineer-in-Charge for resolving the ambiguity or
rectifying the error, as the case may be. If the Contractor fails to apply to the Engineerin-Charge prior to commencing the relevant Work, the Contractor shall perform such
Work at its own risk and if the Work are at variance with the requirements of the
Contract, then such Work shall be deemed to Defective Work.
5.2
The decision of the Engineer-in-Charge on any application under Clause 5.1 shall be in
writing and shall be final and binding on the Contractor and shall form part of the
Contract.
Page 7
ACCESS TO AND POSSESSION OF THE SITE
6.1
Access to and Possession of the Site
EIL shall provide access the Site to the Contractor for the execution of the Works. In the
event of delay in transfer of the Site by EIL to the Contractor, for reasons not
attributable to the Contractor, the Contractor shall only be entitled to a reasonable
extension of the Time for Completion pursuant to Clause 10. The Contractor shall take
all necessary precautions to ensure that no damage is caused to any building or
establishment within the Site. The Contractor shall be liable for any loss suffered by EIL
on account of damage to the Site or any building or establishment within the Site. The
Contractor shall ensure that day to day activities of EIL are not hampered because of
Works executed by the Contractor. The Contractor shall ensure that until the issuance of
the Completion Certificate, in accordance with Clause 11 by EIL, EIL's Personnel, their
representatives and assignees shall have the right to visit the Site at any time and inspect
or audit the Contractor's books and records relating to the execution and completion of
the Works.
7
7.1
GENERAL OBLIGATIONS OF CONTRACTOR

General Obligations
7.1.1
The Contractor shall execute the Works, as described in greater details in the
Specifications, in accordance with the Contract, Specifications, Safety Code &
Applicable Laws and within the contractual completion period. The Works shall be fit
for the purposes for which they are intended, as defined in the Contract. The Works
shall include any work which is necessary to satisfy the Specifications, or as implied
by the Contract, or arises from any obligation of the Contractor, and all works not
mentioned in the Contract but which are necessary for stability, completion or the safe,
reliable and efficient operation of the Facility.
7.1.2
Contractor shall obtain and maintain all permits, licenses and approvals required for the
execution of the Works as per Applicable Laws.
7.1.3
The Contractor is deemed to have satisfied itself as to the correctness and sufficiency of
the Specifications and other terms of the Contract relating to its risks, liabilities and
obligations set out in or implied by the Contract and all matters and things necessary
for the proper execution of the Works.
7.2
Contract Performance Bank Guarantee / Security Deposit

(a)
The Contractor shall within 15 days of award (i.e. issue of FOA / LOA), deposit
with the EIL an interest free Security Deposit (SD) for an amount equivalent to
10% of the contract value in the form of Bank draft/ Pay Order/ Bank Guarantee
(BG). If the Security Deposit is submitted in the form of Bank Guarantee, the
bank guarantee towards security deposit shall be from a Scheduled Bank and kept
valid up to Contract Period plus Defect Liability period plus three months for
claim period. It shall be submitted as per the format included in the Bidding
document.
Page 8
(b)
Alternatively, Contractor shall have the option of converting the EMD into initial
Security deposit. In such a case, Contractor shall, within 15 days of issue of FOA
/ LOA, furnish a letter exercising the option of converting EMD in to Initial
Security deposit. The Bank Guarantee furnished towards EMD shall appropriately
be amended including extension up to Defect Liability period plus three months
for claim period so that the same can be treated as initial security deposit.
(c)
In addition to the above initial security deposit, from each RA bills a differential
amount in percentage (equal to 10% of estimated contract value minus EMD
amount) shall be deducted towards security deposit. Thus, RA bill payments shall
be released to the Contractor after deduction of the security deposit. Nonrefundable interest shall be charged at a rate two percent more than the SBIs PLR
rate, from the date the BG towards security deposit becomes due and shall be
chargeable on the reducing balance left after apportioning the SD amount
accumulated from each running bill, till complete SD amount is recovered from
the bills.
(d)
However, contractor shall have the option to submit a BG towards SD valid up to

Defect Liability period plus three months for claim period, for an amount
equivalent to 10% of contract value at any time during the pendency of the
contract. Pursuant to this, the amount so far retained in lieu of security deposit
along with BG towards initial security deposit shall be released immediately. The
interest so charged shall not be refunded.
(e)
In case contractor do not opt for submission of BG towards security deposit till
completion of works, the amount retained on account of SD along with BG
towards initial security deposit, shall be released only after expiry of defect
liability period and settlement of all dues in all respects, to the satisfaction of the
Engineer-in-Charge and submission of No dues Certificate & No claim
Certificate by the Contractor. The EIL reserves the right to deduct any amount
due to the EIL from the Security Deposit at the time of expiry of Contract/
Termination of Contract.
(f)
The Bank guarantee towards SD (or the Initial Security deposit, as the case may
be) shall be extended by such period as EIL may require if the Completion is
delayed/ extended beyond the schedule time for completion as per direction of the
Engineer-in-Charge. In the event, if Contract Price is increased during the
Contract Validity Period for any reason whatsoever, the value of the Bank
Guarantee towards SD shall be increased proportionately by the Contractor within
7 (Seven) Days to ensure that it remains valid for an amount which is equivalent
to 10% of the revised Contract Price, as determined by the engineer-in-Charge
else amount equivalent to the 10% of such differential between estimated contract
price and executed contract price shall be withheld/ deducted from the RA bills on
account of increase in SD.
(g)
If the Contractor fails to provide, maintain or renew the Security Deposit in

accordance with the Contract, then EIL may, without prejudice to any other rights
and remedies, to which it may be entitled, by giving written notice, terminate the
Contract forthwith.
Page 9
7.3
(h)
In case Contractor does not furnish Bank guarantee towards security deposit as
per clause 7.2(a) or does not exercise the option of converting EMD towards
Initial security deposit as per clause 7.2(b) above, then the EMD submitted by the
contractor shall be liable to be forfeited.
(i)
In case Contractor, after confirming that he will exercise the option of converting
EMD into initial security deposit, does not submit the amended bank guarantee,
payment shall not be released unless the amended BG is submitted, unless full
amount of security deposit along with accrued interest thereon is recovered from
the running bill.
(j)
Contract Agreement shall be signed on receipt of SD from the contractor or a

letter from him exercising the option of converting EMD into initial security
deposit.
Site Data
EIL has made available to the Contractor all the relevant data in EIL's possession on
hydrological and subsurface conditions relating to the Site. The accuracy or reliability
of the data/studies/reports and of any other information supplied at any time by
Engineer-in-Charge is not warranted and the Contractor shall be solely responsible for
the consequences of its interpretation of all such data/studies/reports. The Contractor
shall conduct further investigations considered necessary by it at its own Cost and any
error or discrepancies, if found in the data made available by EIL at any stage shall not
constitute ground for extension of the Time for Completion or any monetary claim.
7.4
Sufficiency of Contract Price

The Contractor in fixing the rates/prices specified in the Price Schedule shall be
deemed to have independently obtained all information necessary for the purpose of
preparing the Bid and executing the Works and to have satisfied itself as to the
correctness and sufficiency of the Bid and the Contract Price. Any error in description
of the quantity or quality of the Works or omission of any item of work shall not vitiate
the Contract or release the Contractor from its obligation to perform the Works at the
prices specified in the Price Schedule and the Contractor shall be deemed to have
known the scope, nature and magnitude of the Works and the materials, equipment and
labour required for executing the Works.
7.5
Contractor's Equipment
7.5.1
All Contractor's Equipment and Temporary Works provided by the Contractor or any
Subcontractor shall, when brought on to the Site, be deemed to be exclusively intended
for execution of the Works and not be removed without the consent, in writing, of the
Engineer-in-Charge. Such consent shall not be unreasonably withheld or delayed by
the Engineer-in-Charge.
7.5.2
Upon Completion of the Works, the Contractor shall remove from Site, the entire
Contractor's Equipment, Temporary Works and surplus materials as per the directions
of the Engineer-in- Charge.
Page 10
(a)
Surplus materials
Surplus civil construction materials comprising sand, cement, bricks, stones,
aggregates and the products of dismantling the Temporary Works erected by the
Contractor shall vest in and belong to the Contractor upon Completion of the
Works and/or earlier termination of the Contract for any cause. The Contractor
shall have the right, subject to the other terms & conditions of the Contract, to
remove the surplus civil construction material from the Site, subject to
satisfactory proof of supply. No other surplus material will be allowed to be
removed from the Site and shall be deemed to be the property of EIL and the
same shall be transported properly to EILs store or as directed by EIL. The
Contract Price quoted by the Contractor shall be deemed to include the cost of
all surplus materials which are deemed to be the property of EIL.
7.5.3
7.6
EIL shall not at any time be liable for the loss or damage to any of the Contractor's
Equipment, Temporary Works or materials brought on Site by the Contractor for
execution of the Works.
Setting Out
The Contractor shall be responsible for:
7.7
(a)
The accurate setting out of the Works in relation to the original points, lines and
levels of reference given by the Engineer-in-Charge in writing;
(b)
The correctness of position, levels, dimensions and alignments of all parts of the
Works;
(c)
The provisions of all necessary instruments, equipment, apparatus and labour in

connection with the foregoing responsibilities; and
(d)
Carefully protecting and preserving all bench marks, sight rails, pegs and other
things used in setting out the Works.
Safety of Works
The Contractor shall throughout the execution of the Works:
(a)
Take full responsibility for the adequacy, stability, safety and security of the
Works, Plant, Contractor's Equipment, Temporary Works, operations on the
Site and methods of manufacture, construction and transportation;
(b)
Have full regard for the safety of all persons on or in the vicinity of the Site
(including persons to whom access to the Site has been allowed by the
Contractor), comply with the Safety Code, all relevant safety regulations,
including provision of safety gear. Insofar as the Contractor is in occupation or
otherwise is using areas of the Site, the Contractor shall keep the Site and the
Works (so far as the same are not completed and occupied by EIL) in an orderly
state appropriate for the avoidance of injury or accident to all persons on and in
the vicinity of the Site and shall keep EIL indemnified against all costs, charges,
losses and damages that may be suffered by EIL in any manner whatsoever as a
Page 11
result of any injury or accident to any person on or in the vicinity of the Site in
connection with the execution of the Works;
7.8
(c)
Provide and maintain all lights, guards, fences and warning signs and watchmen
when and where necessary or as required by the Engineer-in-Charge or by any
Applicable Laws or by any relevant Authority for the protection of the Works
and for the safety and convenience of the public and all Persons on or in the
vicinity of the Site;
(d)
Where any part of the Works would otherwise be carried out in darkness, ensure
that all parts of the Site where such part of the Works is being carried out are so
lighted as to ensure the safety of all Persons on or in the vicinity of the Site and
of such part of the Works;
(e)
The Contractor shall ensure that its employees and the employees of the
Subcontractors wear identification badges (cards), uniforms, helmets, safety
shoes, gum boots and other safety/protection wear as directed by the Engineerin-Charge, and to be provided by the Contractor.
Contractor's Operations on Site and Clearance of Site

At all times during the execution of the Works, the Contractor shall keep the Site clean,
safe, in a workmanlike condition and free from all unnecessary obstruction, and shall
safely store or dispose of any Contractor's Equipment or surplus materials. The
Contractor shall clear away and remove from the Site any wreckage, rubbish and
Temporary Works which are no longer required in accordance with Good Industry
Practice, Applicable Laws and instructions of the Engineer-in-Charge, unless required
to be maintained at the Site as per the express instructions of Engineer-in-Charge.
7.9
Quality Management System

The Contractor shall adhere to the quality management system as per EIL Specification
given in the Bidding Document or any other Quality Plan/Quality Assurance Plan
approved by EIL for this contract.
7.10
Land, Power, Water and Other Facilities
7.10.1
No Water and Electricity shall be provided to the Contractor by EIL. The Contractor
shall make his own arrangement for procurement, consumption, maintenance etc. and
deposit all charges fee etc. in connection with to the Municipal Authorities. However,
if, piped water and power is supplied by the EIL, the contractor shall pay for the same
at the unit rates decided by EIL.
7.10.2
EIL shall provide space for Contractors office, as required. However, no land shall be
provided for accommodation purposes to the Contractor.
7.10.3
The CONTRACTOR shall remove all temporary buildings/ facilities etc. immediately
after completion of works in all respect.
Page 12
7.11
Quality Control
7.11.1 All Goods and Materials to be supplied under the Contract shall be constructed, and all
Works shall be executed by the Contractor, in the manner set out in the Contract.
Where the manner of manufacture, construction and the execution is not set out in the
Contract, the Works shall be executed in a proper, workman like and careful manner,
with properly equipped facilities and non-hazardous materials, and in accordance with
recognized and internationally accepted industrial standards and Good Industry
Practice. The successful execution of the Works is the sole responsibility of the
Contractor.
7.11.2 EIL shall be entitled at all times, at the risk of the Contractor, to inspect and/or test by
itself or through an independent person(s) or agency(ies) appointed by Engineer-inCharge and/or to direct the Contractor to inspect and/or test or to get inspected and/or
tested, all materials, items and components, whatsoever supplied or proposed for
supply for incorporation in the works, inclusive during the course of manufacture or
fabrication by the Contractor and/or at the Contractors or his sub-vendors works or
otherwise, of such material, item or component. The inspection and/or tests shall be
conducted at the expense of the Contractor and may be directed by Engineer-in-charge
to be conducted by authorized representatives of Engineer-in-charge or third party
inspection agency(ies) appointed by EIL. EIL may also require that all the inspections
and tests conducted by the Contractor at his works or his sub-vendors works be carried
out in the presence of authorized representatives of Engineer-in-charge/ third party
inspection agency(ies) appointed by EIL. The Contractor shall provide Engineer-incharge and/or their representatives/Agents every facility of assistance necessary for
carrying out or witnessing, as the case may be the Test(s) / Inspection(s).
7.11.3 If, as a result of inspection, examination or testing, any Goods and Materials is found
to be defective or otherwise not in accordance with the Contract, the Engineer-inCharge may reject the same within 15 (fifteen) Working Days of such inspection,
examination or testing by giving notice to the Contractor with reasons. The Contractor
shall then promptly make good the defect and ensure that the rejected item after
rectification complies with the Contract.
7.11.4 The Contractor shall not be released from any of its liabilities or obligations under the
Contract by reason of any such inspection or testing or witnessing of testing, or by the
submission of reports of inspection or testing to the Engineer-in-Charge.
7.11.5 Each item of the Goods and Materials shall become the property of EIL upon the
earlier of: (i) delivery of such item to the Site; or (ii) payment for such item, either in
part or full, by EIL. The Contractor shall however continue to bear the risk and
responsibility in respect of such items which continue to remain in its possession until
the date of issuance of the Completion Certificate.
7.12
Free Issue Materials

If EIL has undertaken in the Bidding Documents to procure and supply Free Issue
Materials, the supply of Free Issue Materials to the Contractor shall be on the
following terms and conditions:
(a)
Deliveries shall be from the storage of EIL
Page 13
7.13
(b)
The Contractor shall inspect the Free Issue Materials supplied to it at the time of
taking delivery thereof and satisfy itself of the quality, quantity and condition
thereof prior to taking delivery and EIL shall not be liable for any claims or
complaints whatsoever in respect of quality, quantity or conditions of the Free
Issue Materials once the Contractor has taken delivery thereof.
(c)
The Free Issue Materials supplied or procured by EIL shall be utilized by the
Contractor only for incorporation in the Permanent Works.
(d)
All Free Issue Materials supplied by EIL shall be taken delivery of, held, stored
and utilized by the Contractor as trustee of EIL, and delivery of Free Issue
Materials to the Contractor shall constitute an entrustment thereof by EIL to the
Contractor, with the intent that any utilization, application or disposal thereof by
the Contractor otherwise than for incorporation in the Permanent Works in
terms hereof shall constitute a breach of trust by the Contractor.
(e)
The Free Issue Materials supplied by EIL shall be insured by EIL against
normal risks during transit, storage and erection.
EIL may do part of the Works

Upon failure of the Contractor to comply with any instructions given in accordance
with the Contract, EIL shall have the right to deploy additional labour force, tools,
equipment and materials for such part of the Works as EIL may designate and/or
engage another contractor to carry out the Works. In such cases, EIL shall deduct from
the amount which might otherwise become due to the Contractor the cost of deploying
additional labour or materials of the cost of engaging another contractor to complete
the Works along with an additional 10% of such cost to cover all other expenses and
departmental charges incurred by EIL in this regard. Should the total amount thus
calculated exceed the amount due to the Contractor, the difference shall be recovered
from the Contractor as a debt due.
7.14
As-Built Drawing and Documents

Prior to the issue of the Completion Certificate, the Contractor shall submit to the
Engineer-in-Charge one soft copy, one full-size original copy and six (6) printed copies
of the relevant as-built drawings, and any further Contractor's Documents specified in
the Specifications. The Works shall not be considered to be completed and the
Completion Certificate shall not be issued under Clause 11 until the documents referred
above have been submitted to the Engineer-in-Charge in accordance with this Clause.
7.15
Alteration in Specifications, Plans, Drawings and Designs, Extra- Works
7.15.1 The Engineer-in-Charge shall have the power, by written notice to the Contractor, at any
time prior to or during the execution of the Works, to alter, amend or modify any
Specification. To the extent that such alteration, amendment or modification requires any
corresponding amendment to the Drawings and Designs or any other Contractors
Document, the Contractor shall make such amendments to the Drawings and Designs or,
as the case may be, the relevant Contractors Document.
Page 14
7.15.2 Contractor shall be bound to carry out such altered/extra/new items of work in accordance
with any instruction which may be given to it by the Engineer-In-Charge.
7.15.3 Subject to Clause 17.4.2 & 17.4.3, if any alteration, amendment or modification of the
Specifications pursuant to Clause 7.15.1 shall, in the opinion of the Contractor and/or EIL,
result in an increase, reduction or change in the Works that are covered in the Price
Schedule, which would render the Contract Price unreasonable, EIL and the Contractor
shall negotiate a suitable increase or, as the case may be, reduction in the Contract Price.
If EIL and the Contractor fail to agree on a revised Contract Price, the Engineer-inCharge shall, as an interim measure, decide on an appropriate adjustment to the Contract
Price and pending a final decision on the quantum of increase or, as the case may be,
reduction in the Contract Price under Clause 25, the Contractor shall be bound to execute
the Works on the basis of the revised Contract Price determined by the Engineer-inCharge.
For the avoidance of doubt, it hereby clarified that if the rate(s) of any additional, altered
or substituted item of Work are specified in the Price Schedule, the Contractor shall be
bound to carry on the additional, altered or substituted items of Work at the same rate(s)
as are specified in the Price Schedule.
7.15.4 If any alteration, amendment or modification of the Specifications pursuant to Clause
7.15.1 shall, in the opinion of the Contractor and/or EIL, necessitate any additional,
altered or substituted items of Work that are not covered in the Price Schedule, the
remuneration for such additional, altered or substituted items of Work that are not covered
in the Price Schedule shall be determined by the Engineer-in-Charge in the following
manner:
(a)
If it is possible to derive the rate(s) for such additional altered or substituted items
of Work from any of the items of Work covered in the Price Schedule, the rate(s)
for such additional altered or substituted items of Work shall be the rate(s) arrived
at on the basis of such derivation. The opinion of the Engineer-in-Charge as to
whether the rate(s) for the additional altered or substituted items of Work can be
derived from the rate(s) of items already covered in the Price Schedule shall be
final and binding on the Contractor.
(b)
If, in the opinion of the Engineer-in-Charge, it is not possible to derive the rate(s)
for the additional altered or substituted items of Work from any of the items of the
Work covered in the Price Schedule, then the rate(s) for such items of Work shall
be determined by taking:
(i)
the issue rate(s) of materials supplied by EIL, if applicable;
(ii)
materials supplied by the Contractor and incorporated in the Permanent

Works at the rate(s), if any, specified in the Price Schedule;
(iii)
labour cost at rate(s) for labour, if any, specified in the Price Schedule;
(iv)
if the additional altered or substituted items of Work involve the use of any
material or labour not covered in the Price Schedule, for the purpose of
Page 15
determining the rates under sub-paragraph (ii) and/or (iii) above, the
prevailing market rate(s) shall be taken into account for determining the
rate(s) of such materials and/or labour and an additional 15% (fifteen
percent) shall be added to the market rate(s) to cover the Contractors,
supervisions, overheads and profits.
(v)
the opinion of the Engineer-in-Charge as to the quantity or quality of

materials and/or labour involved in executing the additional altered or
substituted items of Work or as to whether the additional altered or
substituted items of Work involve the use of materials and/or labour that
are not covered in the Price Schedule and if not, as to the market rate(s) that
shall be applicable shall be final and binding on the Contractor.
CONTRACTOR'S PERSONNEL
8.1
The Contractor shall make arrangements for the engagement of staff and labour for the
execution of the Works at its own Cost. The Contractor shall, if required by the
Engineer-in-Charge, deliver to the Engineer-in-Charge or his assistant, a report in detail,
in such form and at such intervals as the Engineer-in-Charge may prescribe, showing
the number of personnel employed in different categories by the Contractor on the Site.
8.2
The Contractor shall designate and propose suitable, adequately skilled and qualified
persons as key personnel (Key Personnel), whose identities and resumes will be
submitted by the Contractor to EIL within 30 (thirty) days of the Effective Date, to
supervise the execution of the Works and to liaise with EIL, his authorized Engineer or
any competent Authority, as appropriate.
8.3
The Contractor shall ensure that the Contractor's Personnel shall be sufficient and
competent in number, suitably qualified and experienced for the purpose of execution of
the Works at the Site and that it shall provide such numbers of Contractor's Personnel at
the Site until Completion has been achieved and that the selection of the Contractor's
Personnel shall maximise productivity and prevent slow-downs, work stoppages or
other disruptive concerted actions of the Contractor's Personnel.
8.4
The Contractor shall make itself aware of all labour regulations and their impact on the
cost and build up the same in the Contract Price. During the Contract Validity Period no
extra amount in this regard shall be payable to the Contractor, for any reason
whatsoever.
8.5
In the event of default being made in the payment of any money in respect of wages of
any person employed by the Contractor or any of its Subcontractor of any tier in and for
carrying out of the Contract and if a claim thereof is filed in the office of the labour
Authorities and proof thereof is furnished to the satisfaction of the labour Authorities,
EIL may, failing payment of the said money by the Contractor or the Subcontractor, as
the case may be, make payment of such claim on behalf of the Contractor, to the said
labour Authorities and any sums so paid shall be recoverable by EIL from the
Contractor. If the Contractor fails to pay any amount required to be paid to EIL as
aforesaid, within 7 (seven) days of its demand, EIL shall be entitled to recover the
amount from any moneys due or accruing to the Contractor under the Contract.
Page 16
8.6
The establishment of the Contractor and its sub-contractors shall be duly registered
under the Employees Provident Fund and Miscellaneous Provisions Act, 1952 and the
Employees State Insurance Act, 1948 and the Contractor shall duly and timely pay and
ensure payment by its subcontractors of contributions and its/their employees to the
Authorities prescribed under the said Acts and any schemes framed thereunder in
respect of all labour employed by it for the execution of the contract. Copies of
challans/receipt of such payments along with the list showing persons employed
together with emoluments paid for the purpose of provident fund deductions shall be
submitted to EIL before the end of every calendar months. In case the relevant provident
fund Authoritys receipt/challans referred to above are not furnished, EIL shall deduct
5% (five percent) of the payable amount from the Running Bill and retain the deducted
amount as a security for the contribution to provident fund. Such retained amounts shall
be released to the Contractor only on production of challan/receipts of the relevant
provident fund Authority for the period covered by the related deduction.
8.7
The Contractor and Subcontractor(s) shall obtain from the Authority(ies) designated in
this regard under any Applicable Law, including but not limited to the Factories Act,
1948 and Contract Labour (Regulation & Abolition Act, 1970 (in so far as applicable)
any and all such licence(s), consent(s), registration(s) and/or other authorization(s) as
shall from time to time be or become necessary for or relative to the execution of the
Works or any part or portion thereof or the storage or supply of any material(s) or
otherwise in connection with the performance of the Contract and shall at all times
observe and ensure due observance by the Subcontractors, servants and agents of all
terms and conditions of the said license(s), consent(s), regulation(s) and other
authorization(s) and laws, rules and regulations applicable thereto.
8.8
Without prejudice to the responsibility of the Contractor to comply with the Applicable
Laws under the Contract, the Contractor shall, in relation to the execution of the Works,
comply and shall ensure that the Subcontractors comply with all labour laws, including
but not limited to the Factories Act, 1948, the Workmen's Compensation Act, 1923, the
Payment of Wages Act, 1936, the Minimum Wages Act, 1948, the Industrial Disputes
Act, 1947, the Employees State Insurance Act 1948, the Weekly Holidays Act, 1942,
the Employees State Insurance Act, 1948, the Employees Provident Funds Scheme,
1952, the Employees Provident Funds and Miscellaneous Provisions Act, 1952, the
Maternity Benefit Act, 1962, the Contract Labour (Regulation and Abolition) Act, 1970,
the Equal Remuneration Act, 1976, the Inter-State Migrant Workmen (Regulation of
Employment and Conditions of Service) Act, 1979, the Labour Laws (Exemption from
Furnishing Returns and Maintaining Registers by Certain Establishments) Act, 1988 ,
the Children (Pledging of Labour) Act, 1933, the Child Labour Prohibition and
Regulation Act, 1951, the provisions of the Income Tax Act, 1961, Environment
Protection Act, 1986, Maritime Act, 2008, Wild life (Protection ) Act, 1972 and any
other Applicable Law relating to the employment of workmen, employees or labour or
any subsequent modification or re-enactment thereof.
8.9
Without prejudice to the generality of the scope of Clause 8.6 above, the Contractor
shall comply with the provisions of the Apprentices Act, 1961 and the Rules and Orders
issued there under from time to time. Any failure to comply with the Apprentices Act,
1961 shall amount to a breach of the Contract and EIL may, at his discretion, terminate
the Contract. The Contractor shall also be liable for any pecuniary liability arising on
account of any violation of the Apprentices Act, 1961 by him.
Page 17
8.10
(a)
In order to govern welfare and working conditions of labourers engaged in

construction activities, the Building and other Construction Workers
(Regulation of Employment and Conditions of Service Act, 1996, hereinafter
referred to as the RE &CS) came into force. The RE&CS Act is applicable in
respect of building and other construction work. Wherever applicable, the
Contractor shall strictly comply with the provisions pertaining to RE&CS Act.
The Contractor must be registered with the concerned authorities under the
RE&CS Act, or in case of non-registration the Contractor should obtain
registration within one month of the award of the Contract.
(b)
The Contractor shall comply with the Building and Other Construction
Workers Welfare Cess Act, 1996, the Building and other Construction
Workers Rules, 1998 and the Building and Other Construction Workers
Welfare Cess Rules, 1998.
Cess as per the prevailing rate, shall be deducted at source from bills of the
Contractor by the Engineer-in-Charge of the contract and remitted to the
Secretary, Building and Other Construction Workers Welfare Board of the
concerned State. The Contractor shall be responsible to submit final assessment
return of the cess amount to the assessing officer after adjusting the cess
deducted at source.
8.11
If, the Contractor directly or through petty contractors or Subcontractors supplies any
labour to be used wholly or partly under the direct orders and control of the Engineer-inCharge or EIL, whether in connection with any work being executed by the Contractor
or otherwise for the purposes of EIL, such labour shall, for the purpose of this Clause,
be deemed to be persons employed by the Contractor.
8.12
The Parties hereto agree that the employment of the personnel and/or workmen by the
Contractor, Subcontractor in relation to the execution of the Works shall not constitute
any EIL-employee relationship between EIL and such personnel and/or workmen as
employed by the Contractor and the Subcontractor in relation to the execution of the
Works.
TIME FOR COMPLETION AND PRICE REDUCTION DUE TO DELAY IN

COMPLETION
9.1
Time for Completion

Time is the essence of the Contract. The Parties agree and acknowledge that it is of
paramount importance that the Works are executed strictly in accordance with the
Works Completion Schedule, as may be revised from time to time and completed in
accordance with the Specifications, within the Time for Completion.
9.2
Price Reduction due to delay in completion
9.2.1
If the Contractor fails to complete the Works within the Time for Completion, other
than due to an event of Force Majeure or any reason solely attributable to EIL, then the
Contract Price shall be reduced by 1 % ( one percent) per week of delay or part thereof
Page 18
subject to a maximum deduction of 10% (ten percent) of the Contract Price. After any
adjustments made to the Contract Price pursuant to this Clause , if any amount is due to
EIL from the Contractor, then such amount will either be set-off against any amount due
or that becomes due to the Contractor or be recovered by invoking the Contract
Performance Bank Guarantee.
The decision of the Engineer-in-Charge in regard to applicability of price reduction
shall be final and binding on the Contractor.
9.2.2
The reduction of Contract Price shall not relieve the Contractor from its obligations to
complete the Works and the Facilities, or from any of its other duties, obligations or
responsibilities under the Contract. The Contractor shall use and continue to use its best
Endeavour to avoid or reduce further delay to the Works, or the issue of the Completion
Certificate.
9.2.3
It is specifically acknowledged that the provisions of Clause 9.2 constitute purely a

provision for price adjustment and/or fixation and are not to be understood or construed
as a provision for liquidated damages or penalty under Section 74 of the Indian Contract
Act, 1872 or otherwise.
9.2.4
Application of price reduction under this Clause 9.2 above shall be without prejudice to
any other right of EIL, including the right of termination under Clause 23.2 and
associated clauses thereunder.
10
EXTENSION OF TIME
10.1
Request for an extension of the time, if any, for completion of the work by the
Contractor on the grounds for reasons attributable to EIL, shall be in writing to the
Engineer-in-Charge within 10 (ten) days of the date of the occurrence on account of
which he desires such extension as aforesaid, and the Engineer-in-Charge shall, if in his
opinion (which shall be final and binding) reasonable grounds have been shown
therefore authorize such extension of time as may in his opinion be necessary or proper,
but without prejudice to EILs right for reduction in prices in line with the provision of
price reduction available in the bidding document.
10.2
Irrespective of the reasons for delay (including due to force majeure condition), if any,
whether tenable for extension of time or not, the entire contract shall be completed
without any escalation and within the quoted rates and nothing shall be payable by the
EIL to the Contractor for delay in the commencement, progress or completion of the
work due to any reason whatsoever, irrespective of approval of extension of time by
EIL.
11
COMPLETION
11.1
EIL shall, Within 30 (thirty) Working Days of receipt of a notification from the
Contractor along with all the final documents such as as-built drawings, final
test/quality records, etc. as per the instruction of Engineer-in-charge, inspect the Works
and if it is satisfied that the Works are complete in all respects in accordance with the
Specifications and free of all Defects, issue a completion certificate to the Contractor
(Completion Certificate) and the Works shall be taken over by EIL on the date of
Page 19
issue of the Completion Certificate.

11.2
Notwithstanding anything contained in Clause 11.1, EIL shall not issue the Completion
Certificate untilthe Contractor has cleared the Site of all scaffolding, wiring, pipes,
surplus materials, Contractors labour, equipment and machinery, demolished,
dismantled and removed all the Contractors Site offices and quarters and other
Temporary Works, structures and constructions and other items and things whatsoever
brought upon or erected at the Site and not incorporated in the Permanent Works,
removed all rubbish from the Site, cleared and leveled the Site to the satisfaction of the
Engineer-in-Charge and put EIL in undisputed custody and possession of the Site, free
& clear of all encumbrances and encroachments; and
11.3
Notwithstanding anything to the contrary contained in the Contract, the Engineer-inCharge shall have the right to take possession of or use any completed or partially
completed Work or part of the Works. Such possession or use shall not be deemed to be
an acceptance of any Works. If such prior possession or use by the Engineer-in-Charge
delays the progress of Work, equitable adjustment in the Time for Completion shall be
made in accordance with Clause 10.
12
DEFECT LIABILITY PERIOD
12.1
The Defect Liability Period shall be a period of 12 (twelve) months from the date of
Completion mentioned in the Completion Certificate.
12.2
The Contractor warrants that during the duration of the Defect Liability Period, the
Works shall be free of all Defects.
12.3
If, during the Defect Liability Period, any Defects are discovered in the Works or any
part thereof; or the Works or any part thereof fails to meet the Guaranteed Performance
Levels, EIL will notify the Contractor of such Defects or failure. Upon receipt of such
notice, the Contractor shall promptly repair or replace such Work (including any
necessary uncovering, covering and recovering) in accordance with the Contract, Good
Industry Practices and Applicable Laws. At EIL's option and Contractor's expense, EIL
shall have the right to provide labour in connection with such repair or replacement to
the extent that such labor can be provided by EIL's then-current permanent employees
working at during normal working hours. The Contractor shall provide for all additional
labor required for such repair or replacement and shall bear all Costs and expenses
associated with repairing or replacing any Work, including costs incurred by EIL in
relation to providing labor, employees and personnel for any such repairs or
replacement. Upon completion of any repair or replacement work, the Contractor shall,
at its own expense, and with EIL's coordination and Approval, perform such tests as
necessary to demonstrate that pursuant to cure of Defects under this Clause, the Works
meet the Guaranteed Performance Levels.
12.4
If the Contractor fails to rectify any Defects in the Work during the Defect Liability
Period, EIL (at its sole discretion) may:
(a) Carry out the work itself or by others, in a reasonable manner at the risk and Cost
of the Contractor; In addition to the costs, EIL shall be entitled to claim 15%
(fifteen percent) of such costs towards the genuine pre-estimated damages suffered
Page 20
by EIL; or
(b) If the Defect or damage is such that EIL has been deprived of substantially the
whole of the benefit of the Works or part of the Works, terminate the Contract in
respect of such parts of the Works as cannot be put to the intended use. Without
prejudice to any other rights, under the Contract or otherwise, EIL shall then be
entitled to recover all sums paid for such parts of the Works together with the cost
of dismantling the same, clearing the Site and returning Goods and Materials to the
Contractor and the provisions of Clause 23 shall not apply.
12.5
If the Defect or damage is such that it cannot be remedied expeditiously on the Site and
if EIL gives consent, the Contractor may, remove from the Site for the purpose of repair
any part of the Works, which is defective or damaged. The consent may require the
Contractor to increase the amount of Contract Performance Bank Guarantee by the full
replacement cost of items which are to be replaced or to provide other appropriate
security acceptable to EIL.
12.6
If the repair or remedy of any Defect or damage is such that it may affect the
performance of the Works, EIL may, within 30 (thirty) Working Days after such repair
or remedy, require that certain tests be repeated as may be necessary to demonstrate
compliance with the Guaranteed Performance Levels.
12.7
If any part of the Works has been replaced, renewed or repaired during the Defect
Liability Period, the Defect Liability Period in respect of such part shall start again for a
period of 12 (twelve) months from the date on which such replacement, renewal or
repair has been completed to the satisfaction of the Engineer-in-Charge (Extended
Defect Liability Period).
13
FINAL COMPLETION CERTIFICATE

Upon the expiry of the Defect Liability Period (or Extended Defect Liability Period, as
applicable), but subject to there being no outstanding obligation of the Contractor to
rectify the defects notified during such period, EIL shall issue the Final Completion
Certificate to the Contractor (Final Completion Certificate). The Contract shall not
be considered to have been completed until the Final Completion Certificate has been
signed by EIL and delivered to the Contractor, stating the date on which the Contractor
has completed its obligations under the Contract. Only the Final Completion Certificate
shall be deemed to constitute Approval of the Works by EIL.
14
CONTRACT PRICE
In consideration of the full and complete discharge of the Contractor's obligations under
the Contract, EIL shall pay to the Contractor the Contract Price at the time and in the
manner set forth in the Payment Schedule, subject to such deductions and adjustments
as may be permissible under the Contract.
Page 21
15
TAXES AND DUTIES

All the Taxes and levies payable in India whether under Central, State or Local laws
applicable in India as well as those leviable outside India, shall form part of the Contract
Price. The Contractor shall bear all the Taxes, duties, levies on the supply of Goods and
Material and Plant (including customs duties payable on imported Goods and Materials
and Plant) and on performance of the services, under Central, State or Local laws
applicable in India as well as those leviable outside India.
16
PAYMENT TO THE CONTRACTOR
16.1
Final Payments
16.1.1 Within 15 (fifteen) days after receipt of the Completion Certificate, the Contractor must
submit a payment claim and endorse it as the Final Bill. The Contractor must include
in that claim:
(a)
statements for the Contract Price, summarising and reconciling all previous
payments made by EIL and adjustments in the Contract Price; and
(b)
any further sums which the Contractor considers to be due to it under the
Contract.
16.1.2 Except as provided in Clause 16.1.4, within 90 (ninety) Business Days after the receipt of the
Final Bill complete in all respects in accordance with the Contract, EIL must pay to the
Contractor the amount mentioned in the Final Bill and certified by the Engineer-in-Charge, less
any disputed amounts, subject to EIL's right under Clause 16.1.6 to set off against amounts due
from the Contractor. If the amount that the Contractor owes to EIL under Clause 16.1.6 is
greater than the amount mentioned in the Final Bill and certified by the Engineer-in-Charge, then
the Contractor must pay the excess amount which is a debt due and payable to EIL within 90
(ninety) days after EIL's receipt of the Final Bill.
16.1.3 After the expiry of the 15 (fifteen) days period referred to in Clause 16.1.1, a claim which the
Contractor was entitled to make, but has not made in the Final Bill, is barred and the Contractor
waives any right to bring such a claim.
16.1.4 The amount certified in the Final Bill will not become due under Clause 16.1.2 until the
Contractor submits to EIL:
(a)
a certificate of release certifying that the Contractor waives all rights to bring any
claims which the Contractor is entitled to make, but which are not included in the
Final Bill;
(b)
if requested by EIL, other data establishing payment or satisfaction, including

receipts, releases, and waivers as may be required by EIL;
(c)
a confirmation from the Contractor that there has been no Change of Law that it
has not notified EIL which may result in a reduction in the Contract Price; and
(d)
any and all outstanding documentation required to be given to EIL by the

Contractor.
Page 22
16.1.5 No interim payment by EIL constitutes acceptance by EIL of the Works or any part
thereof, or releases the Contractor from any of its obligations or liabilities under the
Contract.
16.1.6 Payment of the amount mentioned in the Final Bill by EIL shall not mean release of the
Contractor from all of its liabilities under the Contract. The Contractor shall be liable to
fulfill and discharge all his liabilities and responsibilities under the Contract until the
end of the Contract Validity Period and release of the Contract Performance Bank
Guarantee.
16.1.7 Without limiting Clause 16.1, EIL may at any time deduct from any moneys which are
or may be payable to the Contractor (including security), any sums which may be or are
payable by EIL pursuant to the Contract. Nothing in this Clause affects the right of EIL
to recover from the Contractor, the whole of the debt or any balance that remains owing
after any deduction.
16.1.8 If the Contractor fails to pay a Subcontractor on time such sum as is properly due under
the agreement between the Contractor and such Subcontractor, then EIL may, on behalf
of the Contractor, make the payment direct to the Subcontractor and the amount so paid
will be a debt due and payable from the Contractor to EIL.
16.2
Mode of Payment
All payments required to be made by EIL to the Contractor shall be made by wire
transfer to an account or accounts to be designated by the Contractor, which is
maintained by the Contractor: (a) for payments in Indian currency, with a bank or banks
in India; and (b) for payments in foreign currency, with a bank or banks in the country
in which the payment is to be received. EILs liability to make payment shall be deemed
to have been discharged when the amount due is deposited in the accounts or accounts
designated by the Contractor for this purpose and subject to all acts necessary to initiate
the relevant wire transfer being completed within the time stipulated for making
payment of the amount due, any delay within the international or domestic banking
system in the transfer of such amount to the Contractors account or accounts shall not
give rise to a claim that EIL is in breach of its payment obligations under the Contract.
17
VARIATION
17.1
EIL may at any time during the performance of the Works instruct the Contractor, by
issuing a written notice, to carry out a Variation (Variation Order); and the Contractor
must perform and be bound by a Variation.
17.2
Within 15 (fifteen) days of receipt of the direction referred to in Clause17.1, the Contractor must
prepare and submit to the Engineer-in-Charge a statement setting out:
(a)
(b)
(c)
(d)
(e)
detailed particulars of the Variation;

the work required or no longer required;
an estimate of the increase or decrease in the Contract Price;
any requisite adjustment to Works Completion Schedule; and
any proposed modifications to the Contract and/or any effect such Variation
Page 23
would have on the Works and/or on any other provisions of the Contract.
17.3
EIL may accept the offer given under Clause 17.2 or request the Contractor to submit revised
estimates. If EIL accepts any offer it shall issue an instruction identifying the offer that is being
accepted and requesting the Contractor to proceed with the Variation.
17.4
Quantity of Works
17.4.1
The quantities set out in the Price Schedule are estimated quantities for the execution of the
Works and such quantities shall not be taken as the actual and correct quantities required for the
execution of the Works. The Contractor shall be paid only for the actual quantities of Works
executed by it on the basis of the rates set out in the Price Schedule and in accordance with the
Payment Schedule and other relevant provisions of the Contract . This Clause is not applicable if
the Contract is a lump-sum price contract.
17.4.2
There shall be no variation in the rates of the items specified in the Price Schedule as a result of
any increase in the total Contract Price up to 25% (twenty five percent);
17.4.3
If the increase in the total Contract Price is likely to be more than the limit specified in Clause
17.4.2 above, the rates for the additional quantities shall be mutually agreed between EIL and
the Contractor, duly accounting for savings, if any, that may be available to the Contractor in
case of increased quantities.
17.4.4
There shall be no variation in the rates of the items specified in the Price Schedule, unless
specifically, mentioned else where in the Bidding Document as a result of any decrease in the
total Contract Price and the Contractor shall not be entitled for any compensation in this regard.
18
SUSPENSION
18.1
The Engineer-in-Charge may at any time by issuing a written order (Suspension

Order) to the Contractor (with a copy to EIL) suspend the execution of part or all of
the Works including: (a) delivery of Contractor's Equipment which is ready for delivery
to the Site; or (b) the erection of the Plant or part thereof which has been delivered to
the Site; or (c) testing and commissioning of the Works.
18.2
The Contractor shall under no circumstances be entitled to any extension of the Time
for Completion or claim for any monetary compensation where Suspension Order has
been issued by the Engineer-in-Charge due to contractors fault..
18.3
Notwithstanding anything contained in the Contract, the Contractor shall not be entitled
to any Costs for preserving the Works during the period of suspension caused due to any
Force Majeure event.
19
FORCE MAJEURE
19.1
Neither Party is responsible for any failure to perform its obligations under the Contract,
if it is prevented or delayed in performing those obligations by an event of Force
Majeure.
19.2
An event of Force Majeure is an event or circumstance which is beyond the control and
without the fault or negligence of the party affected (Affected Party) and which by
Page 24
the exercise of reasonable diligence the Affected Party was unable to prevent and which
is not caused or contributed by the Affected Party, provided that event or circumstance
is limited to the following:
(a)
(b)
(c)
(d)
(e)
act of terrorism;
riot, war, invasion, act of foreign enemies, hostilities (whether war be declared
or not), civil war, rebellion, revolution, insurrection of military or usurped
power;
ionising radiation or contamination, radio activity from any nuclear fuel or from
any nuclear waste from the combustion of nuclear fuel, radio active toxic
explosive or other hazardous properties of any explosive assembly or nuclear
component;
epidemics, earthquakes, flood, fire, hurricanes, typhoons or other physical
natural disaster, but excluding weather conditions regardless of severity; and
freight embargoes, strikes at national or state-wide level or industrial disputes at
a national or state-wide level in any country where Works are performed, and
which affect an essential portion of the Works but excluding any industrial
dispute which is specific to the performance of the Works or the Contract.
For the avoidance of doubt, inclement weather, third party breach, delay in supply of
materials (other than due to a nationwide transporters strike) or commercial hardship
shall not constitute a Force Majeure event.
19.3
Where there is an event of Force Majeure, the Affected Party must notify the other Party
in writing as soon as possible and in any event within [10(ten)] days of becoming aware
of or the date it ought to have become aware of the occurrence of an event of Force
Majeure giving full particulars of the event of Force Majeure and the reasons for the
event of Force Majeure preventing the Affected Party from, or delaying the Affected
Party in performing its obligations under the Contract. The Affected Party must use its
reasonable efforts to mitigate the effect of the event of Force Majeure upon its
performance of its obligations under the Contract and notify the other party of the
measures being taken to mitigate the effect(s) of the event of Force Majeure.
19.4
Upon completion of the event of Force Majeure the Affected Party must as soon as
reasonably practicable recommends the performance of its obligations under the
Contract. Where the Affected Party is the Contractor, the Contractor must provide an
amended Works Programme rescheduling the Works to minimise the effects of the
prevention or delay caused by the event of Force Majeure.
19.5
An event of Force Majeure does not relieve a party from liability for an obligation
which arose before the occurrence of that event, nor does that event affect the obligation
to pay money in a timely manner which matured prior to the occurrence of that event.
19.6
The Contractor has no entitlement and EIL has no liability for:

(a)
any costs, losses, expenses, damages or the payment of any part of the Contract
Price during an event of Force Majeure; and
(b)
any delay costs in any way incurred by the Contractor due to an event of Force
Majeure.
Page 25
19.7
If an event of Force Majeure occurs and its effect continues for a period of 180 (one
hundred eighty days or more in a continuous period of 365 (three hundred sixty five)
days after notice has been given under this Clause, either Party may terminate the
Contract by issuing a written notice of 30 (thirty) days to the other Party.
19.8
In the event that the Parties are unable to agree in good faith about the existence or
occurrence of a Force Majeure event, such dispute shall be finally settled in accordance
with the dispute resolution mechanism provided herein; provided however that the
burden of proof as to the occurrence or existence of such Force Majeure event shall be
upon the Party claiming relief on account of such Force Majeure event.
20
REPRESENTATIONS AND WARRANTIES
20.1 General Representations and Warranties
The Contractor makes the following representations and warranties to EIL each of
which is true and correct during the term of the Contract:
(a)
it has power to enter into the Contract and comply with its obligations under it;
(b)
it is not in breach of any Applicable Law or obligation affecting it or its assets

in a way which may result in a material adverse effect on the business or
financial condition of the Contractor;
(c)
there is no pending or threatened proceeding affecting the Contractor or any of

its assets that would affect the validity or enforceability of the Contract, the
ability of the Contractor to fulfil its commitments under the Contract in any
material respect, or that could result in any material adverse change in the
business or financial condition of the Contractor;
(d)
it has the necessary skills and experience to perform the Works in accordance
with the Contract;
20.2 Warranties related to Works
Without prejudice to any other warranties expressed elsewhere in the Contract, and
despite any inclusion of EIL's documents in the Contract (including in the
Specifications) or any Approval given or withheld by EIL under the Contract, the
Contractor warrants:
(a)
the Works will be performed with all the skill and care to be expected of
appropriately qualified and experienced contractors with experience in
performing works and services of a similar size, type, nature and complexity to
the Works and in accordance with Good Industry Practice;
(b)
the Works will be performed in accordance with, all the requirements in the
Contract and the Specifications, by properly qualified and accredited personnel,
for the Contract Price and by the Time for Completion;
Page 26
(c)
the Works will be fit for their intended purpose as described in, or reasonably
inferable from, the Contract;
(d)
the Works will comply with all Applicable Laws.
21
INDEMNITY
21.1
The Contractor shall indemnify and hold harmless EIL, the Engineer-in-Charge, their advisors,
representatives and employees from and against all actions, suits, proceedings, claims, damages,
losses, expenses and demands of every nature and description, by reasons of any breach of the
provisions of the Contract by the Contractor or any act or omissions of the Contractor, its
representative or its employees, agents, and sub-contractors in the execution of the Works,
including any professional services provided by the Contractor.
21.2
These indemnification obligations shall include but not be limited to claims, damages, losses,
damage proceedings, charges and expenses which are attributable to:
(a)
Sickness, disease or death of, or injury to any person;
(b)
Loss of, or damage to, or destruction of any property;
(c)
Loss, damage or costs arising from the carriage of Goods and Materials and/or
ownership or chartering of marine vessels by the Contractor, or Subcontractor of
any tier.
The Contractor shall also indemnify and hold harmless EIL from and against all claims
and proceedings on account of infringements of patents rights, design, trademark, etc..
21.3
All sums payable by way of compensation under these conditions shall be considered reasonable
compensation payable to EIL with reference to the actual loss or damage sustained by EIL. The
decision of the Engineer-in-Charge as to compensation claimed shall be final and binding.
21.4
Notwithstanding anything in the Contract to the contrary, no liabilities owed by the Contractor to
EIL that is covered by insurance obtained by the Contractor or EIL is included in the Contractor's
aggregate liability for the purpose of determining the limit of the Contractor's liability under the
Contract.
21.5
Neither Party shall be liable to the other Party for any kind of indirect or consequential loss or
damage including, loss of use, loss of profit, loss of production or business interruption which is
connected with any claim arising under the Contract.
21.6
Ccontractors Care of the Works
The Contractor shall take full risk and responsibility for the care of the Works, or any
part thereof, including full risk and responsibility for the care of the Works being
constructed/ installed, or stored off-Site for inclusion in the Works, until the date of issue
of the Completion Certificate, when risk and responsibility shall pass to EIL.
22
LIMITATION OF LIABILITY
22.1
The aggregate total liability of the Contractor to EIL under the Contract shall not exceed the total
Contract Price, except that this Clause shall not limit the liability of the Contractor for following:
Page 27
(a)
In the event of breach of any Applicable Law;
(b)
In the event of fraud, willful misconduct or illegal or unlawful acts, or gross

negligence of the Contractor or any person acting on behalf of the Contractor;
or
(c)
In the event of acts or omissions of the Contractor which are contrary to the
most elementary rules of diligence which a conscientious Contractor would
have followed in similar circumstances; or
(d)
In the event of any claim or loss or damage arising out of infringement of

Intellectual Property; or
(e)
For any damage to any third party, including death or injury of any third party
caused by the Contractor or any person or firm acting on behalf of the
Contractor in executing the Works.
22.2
Neither Party shall be liable to the other Party for any kind of indirect or consequential loss or
damage including, loss of use, loss of profit, loss of production or business interruption which is
connected with any claim arising under the Contract.
23
TERMINATION
23.1
Termination for Convenience
EIL shall, in addition to any other right enabling it to terminate the Contract, have the
right to terminate the Contract at any time by giving prior written notice of at least 14
(fourteen) days to the Contractor. Such termination shall be without prejudice to the
rights of the Parties that have accrued on or before the date of termination of the
Contract.
23.2
Termination Due to Contractor's Default
The Contract may be terminated by EIL, at its sole and absolute discretion, upon the
occurrence of any of the following events/acts committed by the Contractor (each a
Contractor's Event of Default) by issuing a notice to the Contractor, stating the
intention of EIL to terminate the Contract:
(a)
commits a material breach of its obligations under the Contract;
(b)
abandons or repudiates the Contract or suspends the execution of the Works

during the subsistence of any Dispute under the Contract;
(c)
fails to adhere to the Specifications and/or Variations in terms of the Contract;
(d)
a petition for the winding up of the Contractor has been admitted and a
liquidator or provisional liquidator has been appointed or an order of
bankruptcy or an order for the winding up or dissolution of the Contractor has
been made by a Court of competent jurisdiction, except voluntary change in
Page 28
partnership/ constitution of Contractors organisation (if a partnership/

Company) or liquidation for the purpose of amalgamation or reconstruction
subject to EILs acceptance to continue the Contract with the re-constituted
firm/ company.
(e)
gives any warranty or makes any representation under the Contract which is
found to be false or misleading;
(f)
fails to furnish or renew the Contract Performance Bank Guarantee;
(g)
commits any default under any Applicable Law.
23.3
If the Contractor fails to remedy or rectify the default stated in the notice issued by EIL
under Clause 23.2 within 30 (thirty) days of receipt of such notice, EIL shall be entitled
to terminate the Contract by issuing a termination notice and expel the Contractor from
the Site (but without thereby releasing the Contractor from any of its obligations or
liabilities under the Contract, or affecting the rights and powers conferred on EIL under
the Contract up to the date of termination). However, in case of events specified in
Clause 23.2 (b) and (d), EIL shall be entitled to immediately terminate the Contract
without giving any notice to the Contractor.
23.5
Procedure on Termination
23.5.1 Upon termination of the Contract under Clause 23.3:

(a)
EIL may complete the Works and/or arrange for other entities to do so at the risk
and Cost of the Contractor. EIL and its entities may then use the access roads, the
Contractor's Documents and all other facilities made by or on behalf of the
Contractor;
(b)
Call upon the whole or such portion of the Contract Performance Bank Guarantee
amount as EIL may consider fit;
(c)
Recover from the Contractor the cost of carrying out the balance Works in excess
of the sum which the Contractor would have been paid according to the Final Bill,
if the Works had been carried out and completed by the Contractor under the
terms of the Contract. The amount to be recovered may be deducted by EIL from
any amount due to the Contractor under the Contract. Any amount outstanding to
EIL under this Clause shall be recovered from the Contractor as a debt due;
(d)
Enter upon the Site and expel the Contractor. EIL may, to the exclusion of any
right of the Contractor, take over and use, without payment to the Contractor, any
Contractors Equipment, materials, goods, machinery or other items which are on
the Site in connection with the Works for any reasonable period as EIL considers
necessary for the performance and completion of the Works.
23.5.2 Upon termination of the Contract under Clause 23.3, the Contractor must either
immediately or upon any date as is specified in the notice of termination:
(a)
cease all further work, except for any work EIL may specify in the notice of
Page 29
termination;
(b)
terminate all Subcontracts, except those to be assigned or novated to EIL in

accordance with paragraph (d) below;
(c)
deliver to EIL the parts of the Works performed by the Contractor up to the date
of termination;
(d)
to the extent legally possible assign or novate to EIL all right, title and benefit
of the Contractor to the Works as at the date of termination, and, as may be
required by EIL, in any subcontracts between the Contractor and its
Subcontractors;
Nothing contained in this Clause or otherwise in the Contract shall constitute EIL as a
trustee or bailee for or in respect of any of the Contractors Equipment, surplus
materials, machinery or other items or things removed, cleared, demolished or
dismantled as mentioned above and EIL shall not be bound by any duty of care in
respect thereof.
23.5.3 Notwithstanding anything contained in Clause 23.5.2 above, upon termination of the
Contract, EIL may require the Contractor to:
23.6
(a)
complete or take to an intermediary stage of completion any item of the Works

already commenced by the Contractor; and
(b)
take such steps as are considered necessary by the Engineer-in-Charge for

properly protecting and securing the Works already completed by the
Contractor.
Payment on Termination
23.6.1 If the Contract is terminated under Clause 19.7 or 23.1, the Contractor is entitled to be
paid:
(a)
the Contract Price attributable to the Works performed as at the date of

termination, or in the case of a termination under Clause 19.7, the
commencement of the relevant event of Force Majeure; and
(b)
the costs, if any, necessarily incurred in performing the work (if any) specified
in the notice of termination issued by EIL under Clause 23.1 or as instructed by
EIL pursuant to Clause 23.5.3; and
(c)
if the Contract is terminated in accordance with Clause 22, additionally (but

without duplication):
(i)
the costs reasonably incurred by the Contractor in terminating any

subcontracts as a result of the termination of the Contract; and
(ii)
the costs reasonably incurred by the Contractor in the repatriation of the

Contractor's and the Subcontractor's employees,
Page 30
less the aggregate of all previous payments allocated to the Works. Any sums
due to EIL from the Contractor accruing prior to the date of termination or the
commencement of the relevant event of Force Majeure (as the case may be) will
be deducted from the amount to be paid to the Contractor under the Contract.
If, as a result of any such deductions, there is a negative amount payable to the
Contractor, then the Contractor must pay an amount equal to that negative sum
to EIL within 15 (fifteen) days of EIL raising an invoice for that amount.
The Contractor agrees and acknowledges that payment of termination compensation in
terms of this Clause 23.6.1 shall be the sole and exclusive liability of EIL and the sole
and exclusive remedy of Contractor, with respect to a termination of the Contract under
Clause 23.1 or Clause 19.7.
23.6.2 If the Contract is terminated under Clause 23.3, EIL will not be bound to make any
further payment to the Contractor until the full and final cost of completion of the
Works by EIL or other contractors and all damage, loss or expense suffered or incurred
by EIL as a result of the termination of the Contract have been ascertained.
23.6.3 Upon all cost, damages, loss and/or expense being ascertained under Clause 23.6.2, the
Engineer-in-Charge must issue a certificate stating the total amount of the cost of
completing the Works and any damage, loss or expense suffered or incurred by EIL as a
result of the termination of the Contract.
23.6.4 If the Contract Price attributable to the Works performed as at the date of termination
less the aggregate of: (a) all previous payments allocated to the Works which have been
paid to the Contractor; and (b) the amount stated in the certificate under Clause 23.6.3,
24
(a)
is a positive amount payable to the Contractor, then EIL must pay such amount
to the Contractor within 15(fifteen) Business Days of the issuance of the
certificate pursuant to Clause 23.6.3; or
(b)
is a negative amount payable to the Contractor, then an amount equal to that

negative sum will be a debt due and payable to EIL by the Contractor and the
Contractor must pay such amount to EIL within 15 (fifteen) days of EIL raising
an invoice for that amount.
GOVERNING LAW AND JURISDICTION

The Contract shall be governed by and construed in accordance with the laws of India
and the courts at Delhi shall have exclusive jurisdiction over all Disputes arising under
or in connection with the Contract.
25
CLAIMS AND DISPUTE RESOLUTION
25.1 Claims
25.1.1 If the Contractor intends to claim any additional payment on the occurrence of any
event which entitles the Contractor to claim such additional payment, the Contractor
shall give notice to the Engineer-in-Charge as soon as possible and in any event within
Page 31
10 (ten) days of the Contractor becoming aware of such event.

25.1.2 The Contractor shall keep such contemporary records as may be necessary to
substantiate any claim. Without admitting EILs liability, the Engineer-in-Charge may
on receipt of a notice pursuant to Clause 25.1.1 above, inspect such records and may
instruct the Contractor to produce and maintain further records. The Contractor shall
permit the Engineer-in-Charge to inspect all such records and shall (if instructed) submit
copies to the Engineer-in-Charge.
25.1.3 Within 30 (thirty) days of issuing a notice pursuant to Clause 25.1.1, the Contractor
shall send to the Engineer-in-Charge an account, giving detailed particulars of the
amount and basis of the claim.
25.1.4 Notwithstanding anything to the contrary in this Contract, EIL shall not be liable for any
claim arising out of or in connection with the Contract or the execution of the Works,
unless the Contractor shall have given notice of such claim within 60 (sixty) days from
the date of issuance of the Completion Certificate.
25.1.5 The Contractor shall be entitled to additional costs as the Engineer-in-Charge considers
due, after taking Approval from EIL. If the particulars supplied are insufficient to
substantiate the whole of the claim, the Contractor shall be entitled to payment for such
part of the claim as has been substantiated by the Engineer-in-Charge and agreed to by
EIL.
25.2 Dispute Resolution
25.2.1 If any disagreement arises out of or in connection with the validity, application or
interpretation of the Contract (the Dispute), the Parties shall endeavour in good faith
to resolve the Dispute through negotiation within 7 (seven) days of a written notice
setting out the nature of such Dispute.
25.2.2 In the event that any Dispute is unable to be resolved between the Parties pursuant to
Clause 25.2.1 within 21 (twenty-one) days of receipt of the notice under Clause 25.2.1,
then such Dispute shall be referred to arbitration.
25.2.3 The arbitration will be conducted as per the Arbitration Act. The arbitral tribunal shall
comprise of a sole arbitrator whom shall be appointed by EIL. The place of arbitration
for any Disputes and Related Disputes shall be Delhi (save and except where otherwise
specified under the Main Contract for the Related Dispute, in which event the place of
arbitration shall be the place of arbitration for such Related Dispute). The language to be
used in the arbitral proceedings shall be English. The arbitral award shall be final and
binding upon both the Parties.
25.2.4 Responsibility of payment for all costs of arbitration, excepting counsel fees, shall be as
per the arbitration award.
25.2.5 While any Dispute under this Contract is pending; and except where this Contract has
been terminated in accordance with the terms of this Contract, the Parties shall continue
to perform all of their respective obligations under this Contract without prejudice to the
final determination in accordance with the provisions under this Clause 25.
Page 32
25.2.6 Where, in EIL's absolute discretion, it is beneficial for the completion of the Facility for
any Dispute between EIL and the Contractor, in respect of which an arbitration notice
has been given, to be resolved in the same arbitration proceedings as a dispute between
EIL and any other party or parties engaged in relation to the completion of the Facility
(the Related Dispute) then:
(a)
(b)
if a notice to concur in the appointment of an arbitrator has been served in the

Related Dispute, the Contractor hereby agrees that, at EIL's sole option, the
Dispute between EIL and the Contractor shall be referred to the arbitrator
appointed or to be appointed in respect of the Related Dispute and be
determined at the same time as such Related Dispute;
where an arbitrator has already been appointed in connection with the Related
Dispute, the Contractor hereby agrees that, at EIL's sole option, the Dispute
between EIL and the Contractor shall be referred to and be determined by the
arbitrator so appointed contemporaneously with the Related Dispute.
25.3 Settlement of dispute between Govt. Dept./ Public Sector Undertaking

25.3.1 If the Contractor is a PSU or Enterprise or is a Govt. Department, any disputes or
differences between the Contractor and EIL hereto arising out of any notified claim of
the Contractor in terms hereof and/or arising out of any amount claimed by EIL
(whether or not the amount claimed by EIL or any part thereof shall have been deducted
from the final bill of the Contractor or any amount paid by EIL to the Contractor in
respect of the work), then in suppression of the provisions of clause no 25.2 of the
General Conditions of Contract, the following provisions shall apply, namely; such
disputes or differences shall be resolved amicably by mutual consultation or through the
good offices or empowered agencies of the Government. If such resolution is not
possible, then the unresolved disputes or differences shall be referred to arbitration of an
arbitrator to be nominated by the Secretary, Department of legal affairs (Law Secretary)
in terms of the Office Memorandum No. DPE/4(10)/2001-PMA-GL-I dated 22nd
January, 2004 issued by the Cabinet Secretariat (Department of Cabinet Affairs) as
modified from time to time. The Arbitration Act shall not be applicable to the arbitrator
under this clause. The award of the arbitrator shall be binding upon parties to the dispute, provided, however any party aggrieved by such award may make a further
reference for setting aside or revision of the award to Law Secretary whose decision
shall bind the parties finally and conclusively. The parties to the dispute will share
equally the cost of arbitration as intimated by the arbitrator.
25.3.2 Notwithstanding the existence of any dispute or arbitration in terms hereof or otherwise,
the Contractor shall continue and be bound to continue and perform the Works to
completion in all respects according to the Contract (unless the Contract or Works be
determined by EIL) and the Contractor shall remain liable and bound in all respects
under the Contract.
Page 33
26
MISCELLANEOUS
26.1
Assignment
The Contractor shall not assign, novate or charge the whole or any part of the Contract
or create any encumbrance over the Facility, without the prior written consent of EIL. In
the event of an assignment or novation by the Contractor, any stamp duty and all costs
and expenses payable in respect of such documents, required to be signed by EIL, shall
be to the account of the Contractor. EIL shall be entitled to assign and/or transfer its
rights and obligations under the Contract to any party, without requirement of any
further consent of the Contractor.
26.2
Severability
If any provision of the Contract shall be determined to be invalid, illegal or
unenforceable under Applicable Laws, all other provisions of the Contract shall
continue in full force and effect unless such invalidity or unenforceability adversely
affects the underlying intent of the Contract or unless the invalid or unenforceable
provision comprises an integral part of, or is inseparable from the remainder of the
Contract. In such circumstances the Parties shall negotiate in good faith with a view to
agreeing upon one or more provisions which may be substituted for such invalid, illegal
or unenforceable provisions, as nearly as is practicable. Provided failure to agree upon
any such provisions shall not be subject to dispute resolution under this Contract or
otherwise.
26.3
Entire Agreement
The Contract contains all covenants stipulations and provisions agreed by the Parties,
and constitutes the entire Contract between the Parties hereto and supersedes any oral or
written representations, understandings, proposals, or communications heretofore
entered into by or on account of the Parties and may not be changed, modified, or
amended except in writing and signed by the Parties hereto.
26.4
Abnormally High Rates (AHR items)

In item rate contract where the quoted rates for the items exceed 50% (fifty percent) of
the EILs estimated rates, such items will be considered as Abnormally High Rates
Items (AHR) and payment of AHR items beyond the contracted quantities shall be made
at the lower of the following rates:
(a) Rates as per the Schedule of Rates, quoted by the Contractor.
(b) Rate of the item, derived as follows:
(i)
Based on rates of machine and labour as available from the Contract (which
includes Contractors supervision, profit, overheads and other expenses).
(ii)
In case rates are not available in the Contract, rates will be calculated based on
prevailing market rates of machine/equipments, material and labour plus 15%
(fifteen percent) to cover Contractors supervision profit, overhead & other
expenses.
Page 34
26.5
Corrupt and Fraudulent Practices
26.1.1 Bidders are required to furnish the complete and correct information/ documents
required for evaluation of their bids. If the information/ documents forming basis of
evaluation is found to be false/ fake/ forged, the same shall be considered adequate
ground for rejection of the bids and forfeiture of earnest money deposit.
26.1.2 EIL requires that the Contractor observes the highest standard of ethics during the
execution of Contract. In pursuance of this policy, EIL defines, for the purposes of this
provision, the terms set forth below as follows:
(a)
Corrupt Practice means the offering, giving, receiving, or soliciting of

anything of value to influence the action of public official in contract execution;
and
(b)
Fraudulent Practice means a misrepresentation of facts in order to influence

the execution of a Contract to the detriment of EIL, and includes collusive
practice among bidders (prior to or after bid submission) designed to establish
bid prices at artificial non-competitive levels and to deprive EIL of the benefits
of free and open competition.
(c)
False/Fake means to make or construct falsely. Faked alibi is a made,

manufactured, or false alibi. Something that is not what is purports to be;
counterfeit, an imposter.
(d)
Forgery means the false making or the material altering of a document with
the intent to defraud. A signature of a person that is made without the persons
consent and without the person otherwise authorizing it. A person is guilty of
forgery if, with the purpose to defraud or injure anyone or with knowledge that
he is facilitating a fraud or injury to be perpetrated by anyone, the actor (i) alters
any writing of another without his authority (ii) makes, completes,
authenticates, executes, issues or transfers any writing, so that it purports to be
the act of another who did not authorize that act or to have been executed at a
time or place or in a numbered sequence other than was in fact the case, or to,
be a copy of an original when no such original exists. Utters any writing which
he knows to be false in a manner specified in (i) & (ii) above.
26.1.3 EIL may terminate the Contract if it discovers subsequently that the Contractor had
engaged in Corrupt Practices, or Fraudulent Practices in competing for the Contract.
26.1.4 The Contractor is required to execute the Integrity Pact attached in the Bid Document
as a condition precedent to execution of the Contract.
26.1.5 In case, the information/ document furnished by the Contractor forming basis of
evaluation of its Bid is found to be false / fake/ forged after the award of the Contract,
EIL shall have the right to terminate the Contract and get the remaining Works executed
by a third party at the risk & Cost of the Contractor and without any prejudice to other
rights available to EIL under the Contract such as forfeiture of the Contract Performance
Bank Guarantee, withholding of payment etc.
26.1.6 In case, this issue of submission of false/fake documents comes to the notice after
execution of the Works, EIL shall have full right to forfeit any amount due to the
Page 35
Contractor along with forfeiture of the Contract Performance Bank Guarantee furnished
by the Contractor.
26.1.7 Further, any Contractor which is found guilty of any Corrupt or Fraudulent Practice or
submission of false/fake /forged documents, shall be put on the negative/ holiday list of
EIL debarring them from future business with EIL.
26.6
26.7
Liability of Government of India

(a)
It is expressly understood that Govt. of India is not a party to this Contract and
has no liability, obligations or rights hereunder. It is expressly understood that
EIL is an independent legal entity with power and authority to enter into the
Contract solely on its behalf under the Applicable Laws and general principles
of contract law.
(b)
The Contractor expressly agrees and acknowledges and understands that EIL is
not an agent, representative or delegatee of Government of India.
Survival
The termination of the Contract shall not relieve the Contractor or EIL of any
obligations hereunder which expressly or by implication survives termination. Further,
except as otherwise provided in any provision of the Contract expressly limiting the
liability of either Party, the termination of the Contract shall not relieve either Party of
any obligations or liabilities for loss or damage to the other Party arising out of or
caused by acts or omission of such Party prior to the effectiveness of such termination
or arising out of such termination.
Page 36
Appendix 1
FORM OF CONTRACT PERFORMANCE BANK GUARANTEE
[ON APPROPRIATE STAMP PAPER]
Beneficiary: Engineers India Limited
Bank Guarantee No. [.............................................]

THIS DEED OF GUARANTEE is executed on this [...............insert day] day of
[....................insert
month
and
year]
at
[...................insert
place]
by
[.........................................INSERT NAME OF BANK] having its head/registered office at
[........................................................insert address], (hereinafter referred to as the "Guarantor",
which expression shall unless it is repugnant to the subject or context thereof include successors
and assigns)
IN FAVOUR OF:
ENGINEERS INDIA LIMITED, a public limited company incorporated under the Indian
Companies Act, 1956, having its registered office at [.............................................................],
(hereinafter referred to as the "EIL", which expression shall unless it is repugnant to the subject
or context thereof include successors and assigns).
WHEREAS
A.
EIL has entered into a Engineering, Procurement and Construction Contract dated
[............................] (the "Contract") with [.............................................insert name of
Contractor], a company incorporated under the Indian Companies Act, 1956 and having
its registered office at [............................................................] (the "Contractor",
which expression shall, unless it be repugnant to the context or meaning thereof, include
its successors-in-title and permitted assigns), for the Project.
B.
In terms of the Contract, the Contractor is required to furnish to EIL, an unconditional,

irrevocable, on demand bank guarantee for an amount equal to 10% of the Contract
Price as security for due and punctual performance/discharge of the Contractor's
obligations under the Contract for the Contract Validity Period.
C.
At the request of EIL and for sufficient consideration, the Guarantor has agreed to
provide an unconditional, irrevocable and on-demand bank guarantee, for the due and
punctual performance/discharge by the Contractor of its obligations under the Contract
during the Contract Validity Period.
NOW THEREFORE THIS DEED WITNESSETH AS FOLLOWS:

1.
Capitalised terms used herein but not defined shall have the meaning ascribed to them in
the Contract.
Page 37
2.
The Guarantor hereby irrevocably and unconditionally guarantees and secures (as
primary obligor and not merely as guarantor) to EIL the payment in full of all amounts
at any time that may be due, owing or payable to EIL from the Contractor for the failure
of the Contractor to duly and punctually perform all of its obligations under the Contract
(the "Guarantee"), without any demur, reservation, protest or recourse, immediately on
receipt of a demand from EIL.
The Guarantee is given in consideration for consideration received from the Contractor
(the receipt and sufficiency of which is hereby acknowledged).
The Guarantor agrees that the value of the Guarantee shall at all times be maintained at
the amount of Rs. [................................................insert amount] (the "Guaranteed
Amount").
The Guarantor further agrees that this Guarantee does not limit the number of claims
that may be made by EIL against the Guarantor. Upon a payment being made under this
Guarantee, the amount of the Guarantee shall automatically be replenished to the full
Guaranteed Amount.
Any payment made hereunder shall be made free and clear of and without deduction for,
or on account of, any present or future Taxes, deductions or withholdings of any nature
whatsoever and by whomsoever imposed, and where any withholding on a payment is
required by any Applicable Law, the Guarantor shall comply with such withholding
obligations and shall pay such additional amount in respect of such payment such that
EIL receives the full amount due hereunder as if no such withholding had occurred.
3.
The Guarantor shall, pay to EIL sums not exceeding the Guaranteed Amount, within 5
(five) Business Days of receipt of a written demand from EIL stating that the Contractor
has failed to meet its performance obligations under the Contract. The Guarantor shall
not be required to go into the veracity of any breach or failure on the part of the
Contractor or validity of demand so made by EIL and shall pay the amount specified in
the demand notwithstanding any direction to the contrary given or any dispute
whatsoever raised by the Contractor or any other Person. The Guarantor's obligations
hereunder shall subsist until all such demands are duly met and discharged in
accordance with the provisions hereof.
4.
The obligations of the Guarantor herein are absolute and unconditional, irrespective of
the value, genuineness, validity, regularity or enforceability of the Contract or the
insolvency, bankruptcy, reorganization, dissolution or liquidation of the Contractor or
any change in ownership of the Contractor or any purported assignment by the
Contractor or any other circumstance whatsoever which might otherwise constitute a
discharge or defence of a guarantor or a surety.
Further, this Guarantee is in no way conditional upon any requirement that EIL first
attempt to procure the Guaranteed Amount from the Contractor, or any other Person, or
resort to any other means of obtaining payment of the Guaranteed Amount, prior to
make any recourse to this Guarantee.
5.
In order to give effect to this Guarantee, EIL shall be entitled to treat the Guarantor as
the principal debtor. The obligations of the Guarantor under this Guarantee shall not be
Page 38
affected by any act, omission, matter or thing which, but for this provision, would
reduce, release or prejudice the Guarantor from any of the Guaranteed Amount or
prejudice or diminish the Guaranteed Amount in whole or in part, including (whether or
not known to it, or EIL):
(a)
(b)
any time or waiver granted to, or composition with, the Contractor or any other
Person;
any incapacity or lack of powers, EIL or legal personality of or dissolutions, or
insolvency, or bankruptcy, or change in the status of the Contractor or any other
Person;
(c)
any variation of the Contract so that references to the Contract in this Guarantee
shall include each variation;
(d)
any unenforceability, illegality or invalidity of any obligation of any Person

under the Contract or any unenforceability, illegality or invalidity of the
obligations of the Guarantor under this Guarantee or the unenforceability,
illegality or invalidity of the obligations of any Person under any other
document or guarantee, to the extent that each obligation under this Guarantee
shall remain in full force as a separate, continuing and primary obligation, and
its obligations be construed accordingly, as if there were no unenforceability,
illegality or invalidity;
(e)
the partial or entire release of any Guarantor or other Person primarily or

secondarily liable or responsible for the performance, payment or observance of
any of the Contractor's obligations during the Construction Period; or by any
extension, waiver, or amendment whatsoever which may release a guarantor or
Guarantor (other than performance or indefeasible payment of a Guaranteed
Amount); or
(f)
any part performance of the Contract by the Contractor or by any failure by EIL
to timely pay or perform any of its obligations under the Contract.
6.
If, and to the extent that, for any reason the Contractor enters or threatens to enter into
any proceedings in bankruptcy or reorganization or otherwise, or if, for any other reason
whatsoever, the performance or payment by the Contractor of the Guaranteed Amount
becomes or may reasonably be expected to become impossible, then the Guaranteed
Amount shall be promptly paid by the Guarantor to EIL on demand.
7.
So long as any sum remains owing by the Contractor to EIL, the Guarantor shall not
exercise any right of subrogation or any other rights of a guarantor or enforce any
guarantee or other right or claim against the Contractor (whether in respect of its
liability under this Guarantee or otherwise) or claim in the insolvency or liquidation of
the Contractor or any such other Person in competition with EIL. If the Guarantor
receives any payment or benefit in breach of this Clause 7, it shall hold the same upon
trust for EIL.
8.
This Guarantee shall remain in full force and effect from the date hereof until the end of the
Contract Validity Period i.e., up to midnight of {.................... insert date} plus additional 90
days to enable claims to be made i.e., up to midnight of {.................... insert date}, unless
Page 39
discharged/ released earlier by EIL in accordance with the provisions of the Contract. No claim
made after such date shall be valid against the Guarantor.
Notwithstanding the foregoing, this Guarantee shall continue in effect until the sums payable
under this Guarantee have been indefeasibly paid in full and the Guarantor receives written
notice thereof from EIL (such notice to be issued promptly upon such occurrence).
9.
The Guarantor represents and warrants to EIL that:

(a)
it has the power to execute, deliver and perform the terms and provisions of this
Guarantee and has taken all necessary action to authorize the execution,
delivery and performance by it of this Guarantee;
(b)
the Guarantor has duly executed and delivered this Guarantee, and this
Guarantee constitutes its legal, valid and binding obligation enforceable in
accordance with its terms except as the enforceability thereof may be limited by
applicable bankruptcy, insolvency, moratorium or other similar laws affecting
the enforcement of creditors' rights generally and by general equitable
principles;
(c)
neither the execution, delivery or performance by the Guarantor of this

Guarantee, nor compliance by it with the terms and provisions hereof will: (i)
contravene any material provision of any law, statute, rule or regulations or any
order, writ, injunction or decree of any court or governmental instrumentality;
(ii) conflict or be inconsistent with or result in any breach of any of the material
terms, covenants, conditions or provisions of, or constitute a default under any
agreement, contract or instrument to which the Guarantor is a party of by which
it or any of its property or assets is bound; or (iii) violate any provision of the
Guarantor's constituent documents; and
(d)
no order, consent, approval, license, authorization or validation of, or filing,

recording or registration with (except as have been obtained or made prior to the
date hereof), or exemption by, any governmental or public body or EIL, or any
subdivision thereof, is required to authorize, or is required in connection with:
(i) the execution, delivery and performance of this Guarantee; or (ii) the
legality, validity, binding effect or enforceability of this Guarantee.
10.
This Guarantee is a continuing one and all liabilities to which it applies or may apply
under the terms hereof shall be conclusively presumed to have been created in reliance
hereon. No failure or delay on the part of EIL in exercising any right, power or
privilege hereunder and no course of dealing between EIL and the Guarantor, or the
Contractor, shall operate as a waiver thereof, nor shall any single or partial exercise of
any right, power or privilege hereunder preclude any other or further exercise thereof or
the exercise of any other right, power or privilege.
11.
The rights, powers and remedies expressly provided in this Guarantee are cumulative
and not exclusive of any rights, powers or remedies which EIL would otherwise have.
No notice to or demand on the Guarantor in any case shall entitle the Guarantor to any
other further notice or demand in similar or other circumstances or constitute a waiver
Page 40
of the rights of EIL to any other or further action in any circumstances without notice or
demand.
12.
If any one or more of the provisions contained in this Guarantee are or become invalid,
illegal or unenforceable in any respect, the validity, legality and enforceability of the
remaining provisions shall not in any way be affected or impaired thereby, and the
Guarantor shall enter into good faith negotiations with EIL to replace the invalid, illegal
or unenforceable provision.
13.
The Guarantor hereby agrees to execute and deliver all such instruments and take all
such actions as may be necessary to make effective fully the purposes of this Guarantee.
14.
This Guarantee may be executed in one or more duplicate counterparts, and when
executed and delivered by the Guarantor and EIL shall constitute a single binding
agreement.
15.
Any notice, request or other communication to be given or made under this Guarantee
shall be in writing addressed to the Guarantor at the location set opposite its signature
hereto and in the manner as set out in respect of notices under the Contract.
16.
This Guarantee shall be governed by, and construed in accordance with, the laws of
India. The Guarantor irrevocably agrees that any legal action, suit or proceeding arising
out of or relating to this Guarantee may be brought in the courts in Delhi.
17.
EIL may assign or transfer all or any part of its interest herein to any other person with
prior notification to the Guarantor. The Guarantor may not assign or transfer any of its
rights or obligations under this Guarantee.
IN WITNESS WHEREOF the Guarantor has set its hands hereunto on the day, month and
year first hereinabove written.
Signed and delivered by [.............................................................insert name of Bank] Bank by
hand
Name:
Designation:
Page 41
APPENDIX II
PROFORMA OF BANK GUARANTEE
EARNEST MONEY DEPOSIT / BID SECURITY
(To be submitted on non-judicial stamp paper of appropriate value to be purchased in the name
of the issuing Bank)
To
M/s Engineers India Ltd.
Engineers India Bhavan,
1, Bhikaiji Cama Place,
R.K.Puram, New Delhi - 110066
BG No.
Date of Issue
: _____________________
: _____________________
Date of Expiry : _____________________

(5 Months as per provision)
Date of Claim
: _____________________
Bank Name
: _____________________
Dear Sirs,
1.
In consideration of Engineers India Limited established under the Companys Act, 1956
having its registered office at 1, Bhikaiji Cama Place, New Delhi-110 066, India
(hereinafter referred to as the Company which expression shall unless repugnant to
the context or meaning thereof, include all its Successors, Administrators, Executors and
permitted Assignees), has floated/issued a Tender/ Bidding Document for
______________________________ ________________________________
(Name of work)
[Bidding Document No.:
through press notification/ on limited basis, (hereinafter referred to as the Tender
which expression shall include all the amendments thereto) and M/s
_______________________________ (Name of Bidder) having its Head/Registered
Office at
_______________________________________________________________________
(herein after referred to as the Bidder which expression unless repugnant to the
context or meaning thereof, shall include all its Successors, Administrators, Executors
and permitted Assignees) have submitted a Bid in response to the Tender enquiry and
the Bidder having agreed to furnish as a condition precedent for participation in the said
Tender an unconditional and irrevocable Bank Guarantee [hereinafter shall be referred
to as this Guarantee] of value _________________________ [in fig. as per currency
indicated
in
Notice/Letter
Inviting
Bid]
[in
words
______________________________________________ ] for the due performance of
the Bidders obligations as contained in the Instructions to Bidder [ITB] and other terms
and conditions contained in the Tender document supplied by the Company which
amount is liable to be forfeited on the happening of any of the contingencies mentioned
in the said Tender document.
Page 42
2.
We___________________________________________________ (Name of Bank)

established /registered under the laws of _____________________________ (Name of
the
Country
and
Act/Laws)
having
its
registered
office
at
_____________________________ (hereinafter referred to as the Bank which
expression shall unless repugnant to the context or meaning thereof include all its
successors, administrators, executors and permitted assignees) do hereby guarantee on
behalf of the Bidder and undertake to pay immediately on demand signed by the
Companys duly authorized officer, to the Company any money or all money up to the
extent of the value of this Guarantee at the time but in any case not exceeding
__________ (in Fig. with Currency) ______________ (in words with Currency) in
aggregate at any time without any demur, reservation, recourse, contest and/or without
any reference to the Bidder. Any such demand made by the Company on the Bank shall
be conclusive and binding on the Bank irrespective of any dispute or difference raised
by the Bidder or any dispute pending before any Court, Tribunal, Arbitrator or any other
authority.
3.
The Bank confirms that this Guarantee has been issued in accordance with the
appropriate laws in India [the country of issue].
4.
The Bank also agrees that this Guarantee herein contained shall be irrevocable and shall
continue to be enforceable in accordance with the Indian Laws and subject to exclusive
jurisdiction of Indian Courts as per condition stipulated in Tender Document.
5.
The Bank also agrees that the Company at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance, without
proceeding against the Bidder and without any reference to the Bidder and
notwithstanding any security or other Guarantee that the Company may have in relation
to the Bidders liabilities.
6.
The Bank further agrees that this Guarantee herein contained shall remain in full force
up to and including two months after the expiry of the Period of Bid validity i.e. upto
___________________ [02 Months beyond the bid validity] that is taken as the
obligations of the Bidder as per Tender document and it shall continue to be enforceable
until all the dues of the Company, if any, under or by virtue of this Guarantee have been
fully paid and its claim satisfied or discharged.
7.
The Bank further agrees that this Guarantee shall not be determined or affected by the
liquidation or winding up, dissolution or change of constitution or insolvency of the
Bidder during the period this Guarantee is in force but shall be in all respects and for all
purposes be binding and operative until payment of all money due to the Company in
respect of such liability or liabilities is paid or no claim is lodged by the Company to the
Bank within the claim period after the Guarantee expires.
8.
The Bank further agrees that this Guarantee shall not be affected by any change in the
Banks Constitution. The Bank also undertakes not to revoke this Guarantee during its
currency.
9.
The Bank further agrees that to fulfill the Bidders liability during the bidding process,
if requested by the Bidder in writing, the Bank shall issue Amendment to this
Guarantee, as and when required, incorporating the extended date of validity and/or
other amendment.
10.
Notwithstanding anything contained herein above:
Page 43
a.
The Banks liability under this Guarantee is limited to - __________________ (in Fig
with currency) ___________________ ___________________ (in words with currency)
in aggregate;
b.
This Guarantee shall remain in full force up to and including 60 (sixty) days after the
expiry of the Period of Bid validity i.e. up to ____________ [Date] and any extension(s)
thereof on written instruction from the Bidder on whose behalf this Guarantee has been
given, in which case it shall remain in full force up to and including 60 (Sixty) days
after the extended date; and
c.
The Bank shall be released and discharged from all its liabilities and obligations under
this Guarantee unless a written claim or demand is issued to the Bank on or before
_________ <Date> or within the 60 (Sixty) days of the date of expiry of the extended
date and the Companys right under this Guarantee will cease.
11.
The Bank further agrees that all claims under this Guarantee is payable to the Company
in favour of the above said account number at New Delhi
12.
The Bank has the power to issue this Guarantee under its Memorandum and Articles of
Association and the undersigned is authorized to sign this Guarantee on behalf of the
Bank and to bind the Bank thereby.
IN WITNESS whereof, the Bank _____________________________________ has executed

this Guarantee at _______________________(Place) on ________________________ (Date)
____________________________________
Signed and Sealed by Constituted Attorney
(Signature of a person authorized to sign on behalf of the Bank)
Name:
Designation:
Bank Name:
In presence of witness:
1. Signature ___________________
Name & Designation:
2. Signature ___________________
Name & Designation:
[Note: The Bank shall issue the confirmation letter of providing this Guarantee on behalf of the
Contractor directly to the beneficiary at the above mentioned address]
Page 44
APPENDIX III
PROFORMA OF AGREEMENT
CONTRACT AGREEMENT FOR THE WORK OF ___________________
DATED________________ 20________(Two Thousand_____________) Between M/s
______________________under the Indian Companies Act, and having its registered
office
at
____________________________________
in
the
town
of
___________________________________________________________
hereinafter
called the CONTRACTOR (which term shall unless excluded by or repugnant to the
subject or context include its successors and permitted assignees) as one part and
Engineers India Limited, hereinafter called EIL (which term shall, unless excluded or
repugnant to the subject or context including its successors and assignees) as other part.
WHEREAS :
A.
EIL being desirous of having provided and executed certain works mentioned,
enumerated or referred to in the tender documents including Letter Inviting Tender,
General Tender Notice, General Conditions of Contract, Special Conditions of Contract,
Specifications, Drawings, Plans, Time Schedule of Completion of Jobs, Agreed
Variations, other documents etc. has called for Tender.
B.
The Contractor has inspected the site and surroundings of the works specified in the
tender documents and has satisfied himself by careful examination before submitting his
tender as to the nature of the surface strata, soil, sub-soil and ground, the form and
nature of site and local conditions, the quantities, nature and magnitude of the work, the
availability of labour and materials necessary for the execution of work. The means of
access to site, the supply of power and water thereto and the accommodation he may
require and has made local and independent enquiries and obtained complete
information as to the matters and things referred to, or implied in the tender documents
or having any connection therewith, and has considered the nature and extent of all
probable and possible situations, delays, hindrances or interferences to or with the
execution and completion of the work to be carried out under the Contract, and has
examined and considered all other matters, conditions and things and probable and
possible contingencies, and generally all matters incidental thereto and ancillary thereof
affecting the execution and completion of the work and which might have influenced
him in making his tender.
C.
The tender documents including the notice/ letter inviting tender, general conditions of
CONTRACT, special conditions of CONTRACT, schedule of rates, general obligations,
specifications, drawings, plans, time schedule of completion of jobs, letter of acceptance
of tender and any statement of agreed variations, with its enclosures copies of which are
hereto annexed form part of this CONTRACT though separately set out herein and are
included in the expression CONTRACT wherever herein used.
AND WHEREAS :
EIL accepted the Tender of the Contractor for the provision and the execution of the
said work at the rates stated in the Schedule of Quantities of works and finally approved
by EIL (hereinafter called the Schedule of Rates) upon the terms and subject to the
conditions of contract:
Now this Agreement witnesses and it is hereby agreed and declared as follows:
Page 45
1.
In consideration of the payment to be made to the Contractor for the work to be

executed by him, the contractor hereby covenant with EIL that the Contractor shall
and will duly provide, execute and complete the said works referred to in the
above documents mentioned and constituting the contract and shall do and
perform all other acts and things in the Contract mentioned or described or which
are to be implied there-from or may be reasonably necessary for the completion of
the said works at the times and in the manner and subject to the terms and
conditions or stipulations mentioned in the Contract.
2.
In consideration of the due provision, execution and completion of the said works
EIL does hereby agree with the Contractor that EIL will pay to the Contractor the
respective amounts for the work actually done by him and approved by EIL at the
Schedule of Rates and such other sum payable to the Contractor under provision
of the Contract; such payment to be made at such time and in such manner as
provided for in the Contract.
3.
In consideration of the due provision, execution and completion of the said works,
the contractor does hereby agree to pay such sums as may be due to EIL for the
service rendered by EIL to the contractor, such as power supply, water supply and
others as set-forth in the said contract and such other sums as may become payable
to EIL towards the controlled items of consumables materials or towards loss,
damage to the equipment, materials, construction plant and machinery of EIL,
such payments to be made at such time and in such manner as is provided in the
Contract. It is specifically and distinctly understood and agreed between EIL and
the contractor that the Contractor shall have no right, title or interest in the site
made available by EIL for execution of the works or in the building structures or
works executed on the said site by the contractor or in the goods, articles,
materials, etc. brought on the said site (unless the same specifically belongs to the
Contractor) and the contractor shall not have or deemed to have any lien
whatsoever charge for unpaid bills nor will be entitled to assume or retain
possession or control of the site or structures and EIL shall have an absolute and
unfettered right to take full possession of the site and to remove the Contractor, his
servants, agents and materials belonging to the Contractor and lying on the site.
The Contractor shall be allowed to enter upon the site for execution of the works
only as a licensee simplicitor and shall not have any claim, right, title or interest in
the site or the structure erected thereon and EIL shall be entitled to terminate such
license at any time without assigning any reason.
The materials including sand, gravel, stone, loose, earth, rock, etc. dug up or
excavated from the site shall, unless otherwise expressly agreed under this
contract, exclusively belong to the EIL and the contractor shall have no right to
claim over the same and such excavations and materials should be disposed of on
account of EIL according to the instructions in writing issued from time to time by
the Engineer-in-Charge.
IN WITNESS whereof the parties have executed these presents in duplicate the day and
Page 46
the year first above written.

SIGNED AND DELIVERED
FOR AND ON BEHALF OF
*CONTRACTOR
________________________
SIGNED AND DELIVERED FOR

AND ON BEHALF OF
ENGINEERS INDIA LTD.
___________________________
________________________
___________________________
DATE : _________________
DATE : ____________________
PLACE : ________________
PLACE : ___________________
In the presence of Two Witnesses
1.
__________________
1.
__________________
2.
__________________
2.
__________________
In the case of partnership to be signed by all partners or by one partner holding a

General Power of Attorney.
Page 47
Construction of EILs New Office Complex at

Sector-16, Gurgaon, Haryana
Job Number : 7710

Sheet 1 of 17
SPECIAL CONDITIONS
OF
CONTRACT

New Delhi
Sheet 2 of 17
INDEX
1.0
GENERAL ..................................................................................................................... 5
2.0
SCOPE OF WORK & SCOPE OF SUPPLY ................................................................ 6
3.0
SUPPLY OF WATER, POWER & OTHER UTILITIES ............................................. 6
4.0
TIME FOR COMPLETION .......................................................................................... 6
5.0
DRAWINGS AND DOCUMENTS............................................................................... 7
6.0
WORKS CONTRACT .................................................................................................. 7
7.0
TAXES, DUTIES AND LEVIES .................................................................................. 7
8.0
INCOME TAX & CORPORATE TAX......................................................................... 8
9.0
VAT ON WORKS CONTRACT / WORKS CONTRACT TAX ................................. 9
10.0
FIRM PRICE.................................................................................................................. 9
11.0
MOBILISATION ADVANCE....................................................................................... 9
12.0
STATUTORY APPROVALS ....................................................................................... 9
13.0
TESTS AND INSPECTION .......................................................................................... 9
14.0
INSPECTION OF SUPPLY ITEMS / MATERIALS .................................................. 10
15.0
FINAL INSPECTION .................................................................................................. 10
16.0
SITE CLEANING ........................................................................................................ 10
17.0
CONSTRUCTION EQUIPMENT AND ORGANIZATION ...................................... 11
18.0
MEASUREMENT OF WORKS.................................................................................. 11
19.0
TERMS OF PAYMENT .............................................................................................. 11
20.0
ROUNDING OFF ........................................................................................................ 11
21.0
QUALITY ASSURANCE/ QUALITY CONTROL.................................................... 11
22.0
HEALTH SAFETY AND ENVIRONMENT (HSE) MANAGEMENT ..................... 12
23.0
GENERAL ENVIRONMENT REQUIREMENT ....................................................... 12
24.0
ENTRY PASSES, GATE PASSES, WORK PERMITS, SAFETY REGULATIONS,

SECURITY .................................................................................................................. 12
25.0
FUEL REQUIREMENT OF WORKERS ................................................................... 13
--
Engineers India Ltd., New Delhi
Sheet 3 of 17
26.0
COMPUTERIZED CONTRACTORS BILLING SYSTEM ....................................... 13
27.0
COMPLETION DOCUMENTS .................................................................................. 13
28.0
PROTECTION OF EXISTING FACILITIES ............................................................. 13
29.0
COORDINATION WITH OTHER AGENCIES ......................................................... 13
30.0
UNDERGROUND AND OVERHEAD STRUCTURES ........................................... 14
31.0
EMPLOYMENT OF LOCAL LABOUR .................................................................... 14
32.0
ROYALTY................................................................................................................... 14
33.0
MAKE OF MATERIALS ............................................................................................ 14
34.0
RESPONSIBILITY OF CONTRACTOR .................................................................... 14
35.0
MECHANISED CONSTRUCTION............................................................................ 15
36.0
REGISTRATION OF THE CONTRACT WITH STATUTORY AUTHORITIES .... 15
37.0
GENERAL GUIDELINES DURING AND BEFORE ERECTION ........................... 15
38.0
ERECTION OF EQUIPMENT .................................................................................... 15
39.0
TEST CERTIFICATES ............................................................................................... 16
40.0
ADDITIONAL WORKS/ EXTRA WORKS............................................................... 16
41.0
PRICE VARIATION ................................................................................................... 16
42.0
SECURED ADVANCE ............................................................................................... 16
43.0
INSURANCE ............................................................................................................... 16
44.0
SAMPLES OF MATERIALS ...................................................................................... 16
45.0
FREE ISSUE MATERIALS ........................................................................................ 17
46.0
PERMISSIONS ............................................................................................................ 17
47.0
WORK ON SUNDAYS AND HOLIDAYS ................................................................ 17
48.0
LIGHTING ARRANGEMENT AT SITE ................................................................... 17
49.0
SUB CONTRACTING ................................................................................................ 17
50.0
EXECUTION OF ELECTRICAL WORKS ................................................................ 17
APPENDIXES TO SCC
1.
MEASEUREMENT OF WORKS
APPENDIX - I
2.
TERMS OF PAYMENT
APPENDIX - II
--
Sheet 4 of 17
3.
QUALITY MANAGEMENT SYSTEM
APPENDIX III
4.
HEALTH, SAFETY & ENVIRONMENT MANAGEMENT
APPENDIX IV
5.
APPENDIX V
6.
QUALIFICATION & EXPERIENCE REQUIREMENT
APPENDIX VI
7.
APPENDIX VII
8.
TIME SCHEDULE
APPENDIX VIII
9.
APPROVAL OF THE SUB CONTRACTOR
APPENDIX IX
--
Sheet 5 of 17
1.0
GENERAL
1.1
Special Conditions of Contract shall be read in Conjunction with the General Conditions of
Contract, specification of work, Drawings and any other documents forming part of this
Contract wherever the context so requires.
1.2
Notwithstanding the sub-division of the documents into these separate sections and volumes
every part of each shall be deemed to be supplementary to and complementary of every other
part and shall be read with and into the Contract so far as it may be practicable to do so.
1.3
Where any portion of the General Condition of Contract is repugnant to or at variance with
any provisions of the Special Conditions of Contract, unless a different intention appears, the
provisions of the Special Conditions of Contract shall be deemed to over-ride the provisions
of the General Conditions of Contract and shall to the extent of such repugnancy, or
variations, prevail.
1.4
EIL means Engineers India Limited, a company incorporated in India and having its
registered office at 1, Bhikaiji Cama Place, New Delhi 66. EIL is the Owner & Engineer-inCharge for the project.
1.5
Wherever it is stated in this Bidding Document that a supply is to be made or a work is to be

carried out, it shall be understood that the same shall be made/ carried out by the
CONTRACTOR at his own cost, unless a different intention is specifically and expressly
stated herein or otherwise explicit from the context. Contract Price shall be deemed to have
included such cost.
1.6
The materials, design and workmanship shall satisfy the applicable relevant Indian Standards
& technical specifications, the job specifications/standards contained herein and codes
referred. Where the job specifications stipulate requirements in addition to those contained in
the standard codes and specifications, these additional requirements shall also be satisfied.
In the absence of any Standard/ Specifications/ Codes of practice for detailed specifications
covering any part of the work covered in this bidding document, the instructions/ directions of
EIL will be binding upon the CONTRACTOR.
1.7
In case of an irreconcilable conflict between Indian or other applicable standards, General

Conditions of Contract, Special Conditions of Contract, Specifications, Drawings or Schedule
of Rates and any other portion of Bidding Document the following shall prevail to the extent of
such irreconcilable conflict in order of precedence.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
ix)
x)
Letter of Acceptance along with enclosures.

Letter / Fax of Acceptance.
Schedule of Rates as enclosures to Letter of Acceptance.
Job / Particular Specifications.
Scope of Work.
Drawings
Technical / Material Specifications.
General Conditions of Contract.
Indian Standards
Other applicable Standards
1.8
The Articles contained in Instructions to Bidder shall supplement to the Special Conditions of
Contract, General Conditions of Contract. Where any portion of Special Conditions of
Contract and General Conditions of Contract is repugnant or at variance with any provisions
of Instructions to Bidder then in that case Instructions to Bidder shall be deemed to over-ride
the provision(s) of Special Conditions of Contract, and General Conditions of Contract only to
the extent that such repugnancies of variations in Instructions to Bidder are not possible of
being reconciled with the provisions of Special Conditions of Contract, General Conditions of
Contract.
1.9
It will be the Contractor's responsibility to bring to the notice of Engineer-in-Charge any

irreconcilable conflict in the contract documents, before starting the work (s) or making the
supply with reference, which the conflict exists.
1.10
In the absence of any Specifications covering any material, design of work (s) the same shall
be performed / supplies / executed in accordance with Standard Engineering Practice as per
the instructions / directions of the Engineer-in-Charge, which will be binding on the
--
Sheet 6 of 17
Contractor.
2.0
SCOPE OF WORK & SCOPE OF SUPPLY
2.1
Scope of work and supply shall be as specified in Technical Section of the Bidding Document.
3.0
SUPPLY OF WATER, POWER & OTHER UTILITIES
3.1
General Conditions of Contract is modified to the following extent :
3.1.1
No Water and Electricity shall be provided to the Contractor by the Owner. The Contractor
shall make his own arrangement for procurement, consumption, maintenance etc. and
deposit all charges fee etc. in connection with to the Municipal Authorities.
3.1.2
Contractor shall make his own arrangement for water, required for construction. If, however,
piped water is supplied by the Owner, the contractor shall pay for the water based on the
reading of water consumption which will be measured through Meter at the specified rate.
The contractor shall make his own arrangement for water connection and laying of further
pipelines from the source of supply of the Owner. It should be clearly understood that the
Employer does not guarantee supply of water, and if supplied, to maintain un-interrupted
supply of water and it will be incumbent on the part of the contractor to make alternative
arrangement for water at his own cost in the event of any temporary break-down in the water
mains so that the progress of work is not held up for want of water. No claim as damages or
refund of water charges will be entertained on account of such break-downs. However, if the
contractor is permitted to make his own arrangement to draw water from a well, hand pump,
or natural river or pond of the Employer, no charges will be made for the water drawn from
the same, but the contractor will make good any damage done to the installations and ensure
that the quality of water used in the work is conforming to BIS codes and provide for any
treatment at his own cost.
3.1.3
Contractor shall arrange power required for construction from Concerned supply Authorities
for the Project site on behalf of the Owner (EIL shall make power available to the contractor,
only if surplus power is available, on chargeable basis. Contractor shall make his own
arrangement in case power is not provided by EIL). All associated activities for obtaining
necessary approvals and sanctions for construction power shall be coordinated by the
contractor and the cost of the arrangement/development of infrastructure and sanction shall
be deemed to be included in the quoted rates under various item of work of the Schedule of
Quantities. The contractor shall also be required to provide the power to other contractors,
engaged for the project on chargeable basis. The renewal of the construction power
connection at regular intervals shall also be in the scope of the contractor. All installations /
fixtures & fittings / cabling for construction power shall be in the scope of the contractor
without any additional cost to the Owner.
3.1.4
The Contractor shall keep acoustic DG sets of adequate capacity at different locations to
keep the work in progress during electricity failure at his cost.
3.1.5
OWNER shall provide space for Contractor field office, fabrication yard and storage yard etc.
only at site as per availability of land. No land shall be provided for accommodation purposes
to the Contractor.
3.1.6
The CONTRACTOR shall remove all temporary buildings/ facilities etc. immediately after
completion of works in all respect.
4.0
TIME FOR COMPLETION
4.1
The work shall be executed strictly as per time Schedule mentioned in the Appendix VIII to
SCC. The period of completion given includes the time required for mobilization as well as
testing, rectifications, if any, retesting and completion in all respects to the entire satisfaction
of the Engineer-in-Charge and handing over to EIL.
4.2
The Engineer-in-Charge and Contractor will prepare a joint programme of execution of work.
This programme will take into account the time of completion mentioned above.
4.3
Monthly/ weekly construction programme will be drawn up by Engineer-in-Charge jointly with

the Contractor based on availability of work fronts and the joint construction programmes as
4.2 above. The Contractor shall strictly adhere to this Targets/ Programme.
4.4
Contractor shall give every day report on category wise labour and equipment deployed along
--
Sheet 7 of 17
with the progress of work done on previous day in the proforma prescribed by the
Engineer-in-Charge.
5.0
DRAWINGS AND DOCUMENTS
5.1
The drawings accompanying the bid document (if any) are of indicative nature and issued for
bidding purpose only. Purpose of these drawing is to enable the bidder to make an offer in
line with the requirements of the Owner. However no extra claim whatsoever shall be
entertained for variation in the "Approved for Construction" and Bid document drawings"
regarding any changes/units. Construction shall be as per drawings/specifications issued /
approved by the Engineer-in-Charge during the course of execution of work. Detailed
construction drawings (wherever required) on the basis of which actual execution of work is to
proceed will be prepared by the contractor.
5.2
The drawings and documents to be submitted by the Contractor to Owner after award of the
work as per the requirements enlisted in the bidding document shall be for Owner review,
information and record. The Contractor shall ensure that drawings and documents submitted
to Owner are accompanied by relevant calculations, data as required and essential for review
of the document/ drawings. EIL shall review the drawings/ documents within two weeks from
the date of submission provided the same are accompanied by relevant calculations, data as
required and essential for review.
5.3
All documents and drawings including those of Contractors sub-vendor's manufacturer's etc.
shall be submitted to Owner after having been fully vetted in detail, approved and co-opted by
the Contractor & shall bear Contractor seal/ certifications to this effect.
All
documents/drawings & submissions made to Owner without compliance to this requirement
will not be acceptable and the delay & liability owing to this shall be to the Contractor's
account.
5.4
The review of documents and drawings by Owner shall not absolve Contractor from his
responsibility to meet the requirements of specifications, drawings etc. and liabilities for
mistakes and deviations. Upon receiving the comments on the drawing/documents reviewed
by Employer, Contractor shall incorporate the comments as required and ensure their
compliance.
5.5
Copies of all detailed working drawing relating to the works shall be kept at the contractors
office at the site and shall be made available to the Engineer-in-charge/ Employer at any time
during execution of the contract. However no extra claim what so ever shall be entertained for
any variation in the approved/issued for construction drawings and tender drawings
regarding any changes/units unless otherwise agreed.
5.6
The Contractor shall rectify any inaccuracies, errors and non-compliance to contractual
requirements. Any delay occurring on this shall not construe a reason for delay/ extension.
6.0
WORKS CONTRACT
6.1
The entire work covered under this contract shall be treated as "Works Contract".
7.0
TAXES, DUTIES AND LEVIES
7.1
All taxes and duties including Works Contract tax, Excise duty, VAT, Sales tax, Custom duty,
Octroi, entry tax, Education cess and other levies payable by the Contractor under the
Contract, or for any other cause, shall be included in the prices as per Schedule of Rates
except Service tax.
7.2
Bidder shall furnish the details of Cenvatable Excise duty included in his prices as per Form
SP-3 for the purpose of availing Cenvat Benefit by EIL. Cenvatable Excise Duty Component
mentioned in FORM SP-3 shall be considered as mandatory discount and shall be adjusted
from all R.A Bills on pro-rata basis. The Cenvatable Excise Duty shall be reimbursed to the
Contractor upon production of documentary evidence to enable Owner to claim Cenvat
Benefit subject to the ceiling mentioned in FORM SP-3. Further, such Cenvatable Excise duty
shall be reimbursed only for the items which are eligible for Cenvat Benefit as per excise rules
and provisions of Bidding Document.
7.3
EIL shall claim Excise Duty Cenvat benefit applicable on Capital goods. The CONTRACTOR
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Sheet 8 of 17
shall be required to submit documentary evidence(s) of Excise duty paid to the concerned
authorities on materials supplied to EIL in order to claim CENVAT benefit in respect thereof.
The classification of goods as per Central Excise should be correctly done to ensure that
CENVAT benefit is not lost by EIL on account of any error on the part of the CONTRACTOR.
Excise invoice should accompany the RA bills issued by the Contractor and the goods should
be received in the premises of EIL. In case the Cenvatable documents submitted by
Contractor are for a value less than the indicated amount of Cenvatable Excise Duties as per
Form SP-3, the difference shall stand deducted from the payments due to the Contractor.
7.4
Bidders shall consider the rate of Service Tax (including cess) applicable presently @ 12.36%
on actual value of services.
After award of work, Service Tax shall be paid by OWNER to the CONTRACTOR @ 12.36%,
as per Form SP-2, against invoices issued in accordance with the provisions of the Service
Tax Rules which state that the each invoice shall be serially numbered and shall contain the
following details(i) the name, address and service tax registration of the person;
(ii) the name, address of the person receiving the taxable service;
(iii) the description, classification and value of taxable service provided or to be provided;
(iv) the service tax payable there on.
The Service Tax amount indicated by the Bidder in Form SP-2 shall include both, namely, (i)
the amount of Service Tax payable by the bidder and reimbursable by Owner (ii) the amount
of Service Tax, if any, directly payable by EIL / Owner , as applicable to recipient of service,
as per the reverse charge rule of Service Tax.
The Service Tax, if any, to be payable by the Owner under reverse charge rule shall not be
paid to the Contractor but shall be directly submitted to the Service Tax Authorities by Owner.
If the same has already been reimbursed / paid to the Contractor for whatsoever reason, the
said amount, as submitted by the Owner to Service Tax Authorities, shall be deducted /
recovered / adjusted from the payment due to the Contractor.
7.5
It is for the Bidder to assess and ascertain the rate of above taxes & duties applicable on
quoted items. It is clearly understood that Owner will not have any additional liability towards
payment of above taxes & duties which are based on Bidders wrong assessment /
interpretation of applicability of said taxes & duties.
7.6
C-FORM will not be issued by OWNER to the Contractor.
7.7
Any new taxes/ duties/cess/levies notified/ imposed after the submission of last/ final price bid
but before the contractual date of completion of work shall be to OWNERs account.
However, if such new taxes & duties is in substitution of existing taxes same will be
considered on merit of each case.
7.8
Owner shall make from Contractor's bills such tax deductions as are required as per rules
and regulations in force from time to time.
7.9
No variations, Statutory or otherwise shall be payable by OWNER to the CONTRACTOR on

taxes and duties except Service Tax. Statutory variations in Service Tax during the
Contractual completion period will be on Owner's account against documentary evidence. If
there is delay beyond contractual completion period for reasons attributable to Contractor,
any increase in Service Tax will be borne by the Contractor whereas any decrease shall be
passed on to Owner.
8.0
INCOME TAX & CORPORATE TAX
8.1
Income Tax deductions shall be made from all payments made to the Contractor as per the
rules and regulations in force in accordance with the Income Tax Act prevailing from time to
time.
8.2
Corporate Tax Liability if any shall be to Contractors account.
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Sheet 9 of 17
9.0
VAT ON WORKS CONTRACT / WORKS CONTRACT TAX
9.1
Contractor shall pay VAT/Sales tax on all the purchases made by him for fulfilling his
obligations under this contract and this should be included in the price quoted by him. VAT on
works Contract/ Works Contract Tax, as applicable, shall be deducted from the Contractors
bill as per the prevailing rate. Any variations to the same including statutory variations to the
same shall be to Contractors account.
10.0
FIRM PRICE
10.1
The contracted prices shall be firm and fixed except as per the provisions stated in the
Bidding document till the completion of the works in all respects and no escalation in prices
on any other account shall be admissible to the Contractor.
11.0
MOBILISATION ADVANCE
11.1
No mobilization advance will be paid by Owner.
12.0
STATUTORY APPROVALS
12.1
The approval from any authority required as per statutory rules and regulations of
Central/State Government/Local Bodies shall be the contractor's responsibility unless
otherwise specified in the Bidding Document. The application on behalf of the Owner for
submission to relevant authorities along with copies of required certificates complete in all
respects shall be prepared and submitted by the Contractor well ahead of time so that the
actual construction/ commissioning of the work is not delayed for want of the
approval/inspection by concerned authorities.
12.2
The Contractor shall arrange the inspection of the works by the authorities and necessary
co-ordination and liaison work in this respect shall be the responsibility of the contractor.
However statutory fees paid, if any, for all inspections and approvals to such authorities shall
be reimbursed at actual by the Owner to the contractor on production of documentary
evidence.
12.3
Any change/ addition required to be made to meet the requirements of the statutory
authorities shall be carried out by the contractor without additional cost to Owner. The
inspection and acceptance of the work by statutory authorities shall however, not absolve the
contractor from any of his responsibilities under this contract.
13.0
TESTS AND INSPECTION
13.1
The Contractor shall carry out the various tests as enumerated in the technical specifications
of this bidding document and the technical documents that will be furnished to him during the
performance of the work.
13.2
All the tests either on the field or at outside laboratories concerning the execution of the work
and supply of materials by the Contractor shall be carried out by Contractor at his own cost.
13.3
The work is subject to inspection at all times by the Engineer-in-Charge. The contractor shall
carry out all instructions given during inspection and shall ensure that the work is being
carried out according to the technical specifications of this bid document, the technical
documents and the relevant codes of practice will be furnished to him during the performance
of the work.
13.4
The Contractor shall provide for purposes of inspection access ladders, lighting and
necessary instruments at his own cost.
13.5
Any work not conforming to execution drawings, specifications or codes shall be rejected
forthwith and the Contractor shall carryout the rectifications at his own cost.
13.6
All results of inspection and tests will be recorded in the inspection reports, proforma of which
will be approved by the Engineer-in-Charge. These reports shall form part of the completion
documents.
13.7
For materials supplied by Owner, Contractor shall carryout the tests, if required by the
Engineer-in- Charge, and the Owner shall reimburse the cost of such tests at actual to the
Contractor on production of documentary evidence.
13.8
Statutory fees paid to IBR authorities and for repeat tests and inspection due to failures,
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Sheet 10 of 17
repairs etc. such reasons attributable to the Contractor shall be borne by the Contractor.
13.9
Inspection and acceptance of work shall not relieve the Contractor from any of his
responsibilities under this Contract.
14.0
INSPECTION OF SUPPLY ITEMS / MATERIALS
14.1
All inspection and tests on bought out items/ materials shall be made as per the specifications
forming part of this contract. Various stages of inspection and testing shall be identified after
receipt of Quality Assurance Programme from the Contractor/Manufacturer.
14.2
Inspection calls shall be given for associations of Owners representative as per mutually
agreed programme in prescribed proforma with 15 days margin, giving details of equipment
and attaching relevant test certificates and internal inspection report of the Contractor. All
drawings, General arrangement and other contract drawings, specifications, catalogues etc.
pertaining to equipment offered for inspection shall be got approved from Owner and copies
shall be made available to Owner before hand for undertaking inspection.
14.3
The Contractor shall ensure full and free access to the inspection engineer of Owner at the
Contractors or their sub-contractors premises at any time during contract period to facilitate
him to carry out inspection and testing assignments.
14.4
The Contractor/sub-contractor shall provide all instruments, tools, necessary testing and other
inspection facilities to inspection engineer of Owner free of cost for carrying out inspection.
14.5
Where facilities for testing do not exist in the Contractors/sub-contractors laboratories,

samples and test pieces shall be drawn by the Contractor/Sub-Contractor in presence of
Inspection Engineer of Owner and duly sealed by the later and sent for testing in Government
approved Test House or any other testing laboratories approved by the Inspection Engineer
at the Contractors cost.
15.0
FINAL INSPECTION
15.1
After completion of all tests as per specification the whole work will be subject to a final
inspection to ensure that job has been completed as per requirement. If any defects noticed
in the work attributable to Contractor, the Contractor at his own cost shall attend these, as
and when the owner brings them to his notice. The Owner shall have the right to have these
defects rectified at the risk and cost of the contractor if he fails to attend to these defects
immediately.
16.0
SITE CLEANING
16.1
In addition to the provisions of relevant clause of General Conditions of Contract (GCC) and
associated provisions thereof, the Contractor shall also comply with the following :
16.1.1
The contractor shall clear the site of work simultaneously as the work proceeds on daily basis
failing which the same shall be got cleared by the Owner at the risk and cost of contractor by
giving him one day notice.
16.1.2
If the work involves dismantling of any existing structure in whole or part, care shall be taken
to limit the dismantling up to the exact point and/or lines as directed by the
Engineer-in-Charge and any damage caused to the existing structure beyond the said line or
point shall be repaired and restored to the original condition at the Contractor's cost and risks
to the satisfaction of the Engineer-in-Charge, whose decision shall be final and binding upon
the Contractor.
16.1.3
The Contractor shall be the custodian of the dismantled materials till the Owner takes charge
thereof.
16.1.4
The Contractor shall dispose off the unserviceable materials, debris etc. to any area as
decided by the Engineer-in-Charge.
16.1.5
The Contractor shall sort out, clear and stack the serviceable materials obtained from the
dismantling/renewal at places as directed by the Engineer-in-Charge.
16.1.6
No extra payment shall be paid on this account.
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Sheet 11 of 17
17.0
CONSTRUCTION EQUIPMENT AND ORGANIZATION
17.1
CONSTRUCTION EQUIPMENT
17.1.1
associated provisions thereof, the Contractor shall without prejudice to his overall
responsibility to execute and complete the work as per specifications and time schedule,
progressively deploy minimum construction equipments and tools & tackles as specified
in Appendix-V to this SCC as and when required augment the same as decided by the
Engineer-in-Charge depending on the exigencies of the work so as to complete all works
within the contracted time schedule and without any additional cost to Owner. No construction
equipment shall be supplied by the Owner.
17.2
SITE ORGANISATION
17.2.1
subject to the provisions in the contract document and without prejudice to Contractors
liabilities and responsibilities to provide adequate qualified skilled, semi skilled and unskilled
personnel on the work, contractor shall deploy minimum supervisory personnel as
specified in Appendix-VII to this SCC and augment the same as decided by the Engineer-inCharge depending upon the site requirement & the exigencies of work so as to complete all
works within the contracted time schedule and without any additional cost to OWNER.
17.2.2
Qualification and experience of Key Supervisory Personnel to be deployed for this work shall
be as per Appendix-VI to this SCC.
18.0
MEASUREMENT OF WORKS
18.1
Measurement of Works shall be in line with Appendix-I to SCC.
19.0
TERMS OF PAYMENT
19.1
Basis and terms of payment for making On Account Payment shall be as set out in
Appendix-II to SCC.
19.2
Engineers India Limited has initiated payments to suppliers and Contractors electronically and
to facilitate the payments electronically, the bidder should have an account with Banks
supporting the same so that the payment through e-banking be made to the bidder, in case
work is awarded to him. The payment shall be released either through Electronic Clearing
System (ECS) / Electronic Fund Transfer (EFT) / Real Gross Time Settlement (RGTS) or
through Internet. The bidder should give their account and other details on the proforma of
Mandate Form attached in the Bidding Document, to facilitate payment through E-banking.
19.3
UNCONDITIONAL NO CLAIM CERTIFICATE

Unconditional no claim certificate shall be furnished by the CONTRACTOR along with final bill
with the intent the final bill prepared by the CONTRACTOR shall reflect any and all claims
whatsoever of the CONTRACTOR against the OWNER arising out of or in contract or work
performed by the CONTRACTOR.
20.0
20.1
ROUNDING OFF
All payments to and recoveries from the bill of CONTRACTOR shall be rounded off to the
nearest Rupee. Wherever the amount to be paid/ recovered consists of a fraction of a Rupee
(Paise), the amount shall be rounded off to the next higher rupee if the fraction consists of 50
(fifty) paise or more and if the fraction of a Rupee is less then 50 (fifty) paise, the same shall
be ignored.
21.0
QUALITY ASSURANCE/ QUALITY CONTROL
21.1
Bidder shall include in his offer the Quality Assurance Programme containing the overall
quality management and procedures, which is required to be adhered to during the execution
of contract. After the award of the contract detailed quality assurance programme shall be
prepared by the contractor for the execution of contract for various works, which will be
mutually discussed and agreed to.
21.2
The Contractor shall establish document and maintain an effective quality assurance system
outlined in recognised codes.
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Sheet 12 of 17
21.3
Quality Assurance System plans/procedures of the Contractor shall be furnished in the form
of a QA manual. This document should cover details of the personnel responsible for the
Quality Assurance, plans or procedures to be followed for quality control in respect of Design,
Engineering, Procurement, Supply, Installation, Testing and Commissioning. The quality
assurance system should indicate organizational approach for quality control and quality
assurance of the construction activities, at all stages of work at site as well as at
manufacture's works and dispatch of materials.
21.4
The Owner or their representative shall reserve the right to inspect/witness, review any
or all stages of work at shop/site as deemed necessary for quality assurance.
21.5
The contractor has to ensure the deployment of quality Assurance and Quality Control
Engineer(s) depending upon the quantum of work. This QA/QC group shall be fully
responsible to carryout the work as per standards and all code requirements. In case
Engineer-in-charge feels that contractor's QA/QC Engineer(s) are
incompetent
or
insufficient, contractor has to deploy other experienced Engineer(s) as per site requirement
and to the full satisfaction of Engineer-In-Charge.
21.6
In case contractor fails to follow the instructions of Engineer-in-charge with respect to above
clauses, next payment due to him shall not be released unless until he complies with the
instructions to the full satisfaction of Engineer-in-charge.
21.7
The Contractor shall adhere to the quality assurance system as per EIL Specification given in
the Bidding Document as Appendix-III.
22.0
HEALTH SAFETY AND ENVIRONMENT (HSE) MANAGEMENT
22.1
The CONTRACTOR, during entire duration of the Contract, shall adhere to HSE requirement
as given in the bidding document attached as Appendix-IV herewith.
22.2
The CONTRACTOR shall establish document and maintain an effective Health, Safety and
Environment (HSE) management system.
22.3
In case CONTRACTOR fails to follow the instructions of Engineer-in-charge with respect to

above clauses, next payment due to him shall not be released till CONTRACTOR complies
with the instructions to the full satisfaction of Engineer-in-charge.
22.4
The CONTRACTOR shall be required to take a suitable Insurance Policy with a view to cover
themselves against the above penalties and submit a copy of the said policy to the Engineerin-Charge before possession of site is given to them .
23.0
GENERAL ENVIRONMENT REQUIREMENT
23.1
The CONTRACTOR has to ensure efficient use of natural resources like water, fuel oil and
lubricants. The CONTRACTOR should ensure proper awareness to workers to maintain a
green and clean environment inside/ outside the site. The CONTRACTOR must collect and
dispose of all the waste and scrap materials at the designated place only, as directed by EIL.
24.0
ENTRY PASSES, GATE PASSES, WORK PERMITS, SAFETY REGULATIONS,

SECURITY
24.1
All construction areas of the project site during execution shall be properly barricaded with
GI/MS sheets as per enclosed drawing to isolate the construction area from other
surroundings to avoid any disturbance and to avoid the entry of unauthorized personnel and
strict permit system for entry purpose shall be followed. Further during progress of work entire
block shall be covered with tarpaulin with adequate strength to avoid any flow of dust/debris
etc.
24.2
24.2.1
Gate Passes and Shipping Memos

To bring/takeout materials/ equipments/ tools/ tackles etc. from the SITE, the Contractor has
to produce challan/proper documents to OWNER's personnel at gates, whenever required.
The materials shall be checked thoroughly by OWNER's personnel at Gate and recorded in
their register before allowing any material to be brought inside/taken out of the SITE by
Contractor. It shall be Contractor's responsibility to ensure that the recorded entry no., date,
signature of OWNER's authorised representative with stamp are recorded on challan/
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Sheet 13 of 17
supporting documents signed by OWNER's personnel at gate during entry/exit.

24.3
24.3.1
Safety Regulations
The Contractor shall abide by all safety regulations and ensure that safety equipment for
specific job as stipulated in the factory act/ safety handbook is issued to workers during
execution of work, failing which all the works at site shall be suspended.
24.4
24.4.1
Security
The Contractor shall make his own security arrangement at his own cost for the materials at
site & the works till Handing Over of the works to the Owner.
25.0
FUEL REQUIREMENT OF WORKERS
25.1
The CONTRACTOR shall be responsible to arrange for the fuel requirement of his workers
and staff without resorting to cutting of trees and shrubs. Cutting of trees and shrubs is strictly
prohibited for this purpose.
26.0
COMPUTERIZED CONTRACTORS BILLING SYSTEM
26.1
Without prejudice to stipulation in Terms and Conditions of Works Contract, Contractor

should follow following billing system.
26.2
The bills will be prepared by the Contractor on their own PCs as per the standard formats and
codification scheme proposed by Owner. The Contractor will be provided with data entry
software to capture the relevant billing data for subsequent processing. Contractor will submit
these data to Owner in an electronic media along with the hard copy of the bill, necessary
enclosures and documents. The Contractor will also ensure the correctness and consistency
of data so entered with the hard copy of the bill submitted for payment.
26.3
Owner will utilize these data for processing and verification of the contractor's bill and
payment."
27.0
COMPLETION DOCUMENTS
27.1
a)
The following documents shall be submitted in soft copy and hard binder by the
Contractor in 6 (Six) sets, as a part of completion documents:
i)
Test Certificate, Warranty /Guarantee certificates and copies of Purchase Order

with Prices blank from manufacturers for all supply material.
ii)
All other requirements as specified in the respective specifications.
iii)
As built drawings.
iv)
Any other drawing/document/report specified elsewhere in the bidding document
b) One set of reproducible on polyester film of construction drawings showing therein the
execution of the work duly approved by the Engineer-in-Charge.
28.0
PROTECTION OF EXISTING FACILITIES
28.1
CONTRACTOR shall obtain full details of all existing and planned underground services from
EIL and shall follow these closely at all times during the performance of work.
CONTRACTOR shall be responsible for location and protection of all underground lines,
structures, power cables, OFC cables etc. at his own cost.
28.2
Despite all precautions, should any damage to any structure / utility etc. occur, the
CONTRACTOR shall contact EIL and CONTRACTOR shall forthwith carry out repair at his
expenses under the direction and to the satisfaction of Engineer- in-Charge. If the same is not
attended by the contractor within the said time period, will be get done at panel rates through
other agency at Contractors risk and cost.
28.3
CONTRACTOR shall take all precautions to ensure that no damage is caused to the existing
pipelines, cables etc. during construction.
29.0
COORDINATION WITH OTHER AGENCIES
29.1
Work shall be carried out in such a manner that the work of other agencies operating at the
site is not hampered due to any action of the Contractor. Proper coordination with other
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Sheet 14 of 17
agencies will be Contractor's responsibility. In case of any dispute, the decision of

Engineer-in-Charge shall be final and binding on the Contractor.
30.0
UNDERGROUND AND OVERHEAD STRUCTURES
30.1
The information to possible extent regarding existing structures/ overhead lines, existing
pipelines and utilities are already indicated on alignment sheets. Over and above Contractor
may encounter other structures/ pipelines/ OFC etc. that may not be appearing on alignment
sheet, the Contractor is required to collect such information on his own before commencing
the work. The Contractor shall execute the work in such a manner that the said structures,
utilities, pipelines etc. are not disturbed or damaged, and shall indemnify and keep
indemnified the Owner from and against any destruction thereof or damages thereto.
31.0
EMPLOYMENT OF LOCAL LABOUR
31.1
The CONTRACTOR shall ensure that local labour, skilled and/or unskilled, to the extent
available shall be employed in this work. In case of non-availability of suitable labour in any
category out of the above persons, labour from outside may be employed.
31.2
The CONTRACTOR shall not recruit personnel of any category from among those who are
already employed by the other agencies working at site but shall make maximum use of local
labour available.
32.0
ROYALTY
32.1
Contractor's quoted rate should include the royalty on different applicable items as per the
prevailing Government rates. In case, owner is able to obtain the exemption of Royalty from
the State Government, the Contractor shall pass on the same to owner for all the items
involving Royalty. Any increase in prevailing rate of Royalty shall be borne by the Contractor
at no extra cost to the owner.
33.0
MAKE OF MATERIALS
33.1
The materials required to be supplied by the Contractor under this contract shall be procured
only from EIL approved vendors. Where the makes of materials are not indicated in the
Bidding document, Contractor shall furnish the details of makes and shall obtain prior
approval of Engineer-in-Charge of vendors / sub-vendors before placing order.
34.0
RESPONSIBILITY OF CONTRACTOR
34.1
associated provisions thereof, the Contractor shall also comply with the following :
34.2
The entire work as per scope of work covered under this contract shall be awarded on single
point responsibility basis.
34.3
It shall be the responsibility of the Contractor to obtain the approval for any revision and/or
modifications decided by the Contractor from the Engineer-in-charge before implementation.
Also such revisions and/or modifications if accepted/approved by the Engineer-in-charge shall
be carried out at no extra cost to the Owner. Any changes required during and/or after
approval for detailed construction drawings due to functional requirements or for efficient
running of system keeping the basic parameters unchanged and which has not been
indicated by the Contractor in the data/drawings furnished along with the offer will be carried
out by the Contractor at no extra cost to the Owner.
34.4
All expenses towards mobilisation at site and demobilisation including bringing in equipment,
clearing the site etc. shall be deemed to be included in the prices quoted and no separate
payments on account of such expenses shall be entertained.
34.5
It shall be entirely the Contractor's responsibility to provide, operate and maintain all
necessary construction equipments, scaffoldings and safety gadgets, cranes and other lifting
tackles, tools and appliances to perform the work in a workman like and efficient manner and
complete all the jobs as per time schedules.
34.6
Preparing approaches and working areas for the movement and operation of the cranes,
levelling the areas for assembly and erection shall also be the responsibility of the Contractor.
The Contractor shall acquaint himself with access availability, facilities such as railway siding,
local labour etc. to provide suitable allowances in his quotation. The Contractor may have to
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Sheet 15 of 17
build temporary access roads to aid his own work, which shall also be taken care while
quoting for the work.
34.7
The procurement and supply in sequence and at the appropriate time of all materials and
consumables shall be entirely the Contractor's responsibility and his rates for execution of
work will be inclusive of supply of all these items.
35.0
MECHANISED CONSTRUCTION
35.1
Contractor shall without prejudice to his overall responsibility to execute and complete the
work as per specifications and time schedule adopt as far as practicable, mechanised
construction techniques for major site activities. Contractor agrees that he will deploy the
required numbers and types of the plant & machinery applicable for different activities in
consultation with the Engineer-in-charge during execution of works.
35.2
Contractor further agrees that Contract price is inclusive of all the associated costs, which he
may incur for actual mobilization, required in respect of use of mechanised construction
techniques and that the Owner in this regard shall entertain no claim whatsoever.
36.0
REGISTRATION OF THE CONTRACT WITH STATUTORY AUTHORITIES

Before submission their first invoice for Running payment, the Contractor shall register
themselves and the contract at their own cost with the Reserve Bank of India, Income Tax,
Sales Tax and such other statutory authorities, as may be required under the rules and
regulations governing in India. The Contract Price shall be deemed to include all costs
towards the same. A copy of all documents related to all such registration shall be submitted
to Owner for record.
37.0
GENERAL GUIDELINES DURING AND BEFORE ERECTION
37.1
The CONTRACTOR shall be responsible for organising the lifting of the equipment in the
proper sequence for orderly progress of the work and to ensure that access routes for
erecting the other equipments are kept open.
37.2
Orientation of all foundations, elevations, lengths and disposition of anchor bolts and diameter
of holes in the supports and saddles shall be checked by the CONTRACTOR well in advance
of the installation. Rectifications, including chipping of foundations, shall be carried out where
necessary in consultation with the Engineer-in-Charge. If a structural member needs to be
dismantled to facilitate the equipment erection, this shall be done by the CONTRACTOR after
ensuring proper stability of the main structure in consultation with the Engineer-in-Charge. All
such dismantled members shall be put back in position to the satisfaction of Engineer-inCharge after the completion of the equipment erection.
37.3
During the performance of the work the CONTRACTOR shall at his own cost keep structures,
materials and equipment adequately braced by guys, struts or other approved means which
shall be supplied and installed by the CONTRACTOR as required till the installation work is
satisfactorily completed. Such guys, shoring, bracing, strutting, planking supports etc. shall
not interfere with the work of other agencies and shall not damage or cause distortion to other
works executed by the CONTRACTOR or other agencies.
37.4
The CONTRACTOR shall duly comply with manufacturer(s) recommendations and detailed
specifications for the installation of the various equipment and machines.
37.5
Various tolerances required as marked on the drawings and/or in accordance with the
specifications and/or instructions of the Engineer-in-charge shall be maintained. Verticality
shall be verified with the Theodolite and shall be maintained.
38.0
ERECTION OF EQUIPMENT
38.1
All erection shall be carried out by deploying a crane(s) of suitable capacity. Erection by
derrick shall not be permissible. The CONTRACTOR shall submit erection schemes for
erection of critical equipments to Engineer-in-Charge for his approval. No equipment shall be
erected in the absence of an approved erection scheme for such equipment.
38.2
The quoted rates of the CONTRACTOR shall be deemed to include load testing of the crane
as required to establish the lifting capacity of the crane.
--
Sheet 16 of 17
39.0
TEST CERTIFICATES
39.1
Bidder shall be required to submit recent test certificates for the material being used in works
from the recognised laboratories. These certificates should indicate all properties of the
materials as required in relevant IS Standards or International Standards.
39.2
Contractor shall also submit the test certificate with every batch of material supplied which will
be approved by Engineer-in-Charge.
40.0
ADDITIONAL WORKS/ EXTRA WORKS
40.1
Owner reserves their right to execute any additional works/ extra works, during the execution
of work, either by themselves or by appointing any other agency, even though such works are
incidental to and necessary for the completion of works awarded to the Contractor. In the
event of such decisions taken by Owner Contractor is required to extend necessary
cooperation, and act as per the instructions of Engineer-in-Charge. No extra time/cost
compensation will be made by Owner.
41.0
PRICE VARIATION
No price variation on any account shall be applicable.
42.0
SECURED ADVANCE
No secured advance shall be paid by owner.
43.0
43.1
INSURANCE
EIL shall not obtain any insurance for the execution of the subject works. Before commencing
the execution of work, the Contractor shall obtain Contractors All Risk (CAR) Policy for the
total contract value at his own cost & expense in the joint names of Owner & Contractor
(Owner shall be the first beneficiary ). Contractor shall also take insurance cover for workmen
compensation, employers liability insurance etc., if these are not covered in CAR policy.
The Contractor shall keep all the Insurance Policies as mentioned above valid till the
Completion of work.
44.0
44.1
SAMPLES OF MATERIALS
The contractor shall submit to the Engineer-in-Charge samples of all materials/ to be used in
the work for approval before bringing bulk supplies and before commencing the work. These
approved samples shall be preserved and retained in the custody of the Engineer-in-Charge
as standard of materials till the completion of the work. The cost of such samples shall be
borne by the contractor and nothing shall be payable on this account.
44.2
Sub-standard Material/ Work: In case any material/ work is found sub-standard the same
shall be rejected by the Engineer-in-Charge and the same shall be removed from the site of
work within 48 hours, failing which the same shall be got removed by the Engineer-in-Charge
at the risk and cost of the contractor without giving any further notice and time.
44.3
Testing of Materials: Even ISI marked materials may be subjected to quality test at the
discretion of the Engineer-in-Charge besides testing of other materials as per the
specifications described for the item/ material. Whenever ISI marked materials are brought to
the site of work the contractor shall, if required by the Engineer-in-Charge, furnish
manufacturer test certificate or test certificate from approved testing laboratory to establish
that the material procured by the contractor for incorporation in the work satisfy the provisions
of IS Codes relevant to the material and/ or the work done.
44.4
The contractor shall arrange carrying out of all tests required under the agreement through
the laboratory as approved by the Engineer-in-Charge. The cost of tests shall be borne by
the contractor. In addition contractor shall establish a laboratory at site of work at his own
cost. The laboratory shall be equipped with all necessary equipment as per requirement of
specification or as per direction of Engineer-in-Charge. Establishing the laboratory at site shall
--
Sheet 17 of 17
not absolve the contractor from fulfilling the criteria of getting the test done in independent
Lab. The decision of the Engineer-in-Charge of allowing any test in the site laboratory or any
other laboratory shall be final.
44.5
Before execution of finishing items like plaster, flooring & painting etc, the contractor shall
make samples for finishing items and get the approval well in advance from the Engineer-inCharge.
45.0
45.1
FREE ISSUE MATERIALS

General Conditions of Contract (GCC) is modified to the extent that no free issue material will
be supplied by Owner against the subject works.
46.0
46.1
PERMISSIONS
Permissions for road cutting, temporary power connection and water connection if any may
be obtained from EIL by the contractor.
47.0
47.1
WORK ON SUNDAYS AND HOLIDAYS

No work shall be carried out on Sundays and authorized holidays without the prior approval of
the Engineer-in-Charge in writing. The period allowed for completion of work includes
Sundays and authorized holidays.
48.0
48.1
LIGHTING ARRANGEMENT AT SITE

The contractor shall provide uninterrupted lighting of the work place and surrounding areas
during the night hours. No additional payment shall be made on this account and the cost in
this regard is deemed to be included in the quoted rates.
49.0
49.1
SUB CONTRACTING
If the CONTRACTOR is required to engage a Sub-Contractor for any part of work, then such
Sub-Contractors shall have prior proven experience of similar work and shall require specific
approval by Engineer-in-charge.
49.2
Following the notification of Acceptance of Bid the CONTRACTOR will submit to the EIL for
approval the details of Sub-Contractors for as per the format attached with SCC (Appendix
IX). CONTRACTOR shall ensure that very competent and resourceful agencies with proven
track record and performance should be proposed for the work to be sub-contracted.
49.3
The list of Sub-Contractors proposed in the Bids by the Bidders shall be considered as
indicative only.
50.0
50.1
EXECUTION OF ELECTRICAL WORKS

The Contractor shall engage an approved electrical agency for execution of electrical works,
holding valid electrical Contractor licence. In case Contractor himself executes electrical
works then he shall arrange valid electrical Contractor licence before start of electrical works
at site.
--
APPENDIXES
TO
SPECIAL CONDITIONS
OF
CONTRACT
MEASUREMENT OF WORK
[APPENDIX I TO SCC]
1.0
GENERAL
1.1
The mode of measurement shall be as mentioned in relevant standard specification

incorporated in the Bidding Document. Any other mode of measurements not
covered in above specifications shall be followed in accordance with relevant BIS
codes /Schedule of Rates/ Specifications etc. and/or as decided by Engineer-inCharge.
1.2
Payment will be made on the basis of joint measurements taken by Contractor and
certified by Engineer-in-Charge. Measurement shall be based on "Approved for
Construction" drawings, to the extent that the work conforms to the drawings and
details are adequate.
1.3
Wherever work is executed based on instructions of Engineer-in-Charge or details

are not adequate in the drawings, physical measurements shall be taken by
Contractor in the presence of Engineer-in-Charge.
1.4
Measurements of weights shall be in metric tonnes corrected to the nearest

Kilogram. Linear measurements shall be in meters corrected to the nearest
centimeters.
1.5
The weights mentioned in the drawing or shipping list shall be the basis for payment.
If mountings for panels etc. are packed separately, their erection weights shall
include all mountings.
1.6
No other payment either for temporary works connected with this Contract or for any
other item such as weld, shims, packing plates etc. shall be made. Such items shall
be deemed to have been included for in the rates quoted.
1.7
Measurements will be made for various items under schedule of rates on the
following basis as indicated in the unit column
i) Weights
ii) Length
iii) Number
iv) Volume
v) Area
MT or Kg
M (Metre)
No.
Cu.M
Sq.M
1.8
Wherever the unit of items has been indicated as lumpsum, the payment shall be
made on lumpsum basis on completion & no mode of measurement shall be
applicable.
2.0
ELECTRICAL WORKS
2.1
The measurement of cable laying shall be made on the basis of length actually laid
from lug to lug including length of loops provided.
2.2
The weights mentioned in drawing or shipping list shall be the basis of payment. If
mountings for panels etc are packed separately, their erection weights shall include
all mountings.
3.0
3.1
STEEL STRUCTURES
The rate for fabrication and erection of steel structure/ plates shall include cost of all
handling and transport, trimming, straightening, edge preparation, preparation and
getting approval of fabrication drawings, providing one coat of red oxide zinc
chromate primer, providing and erecting all scaffoldings, temporary supports, tools
and tackles, touch-up of primer coat, grouting etc. Welds, bolts, nuts, washers etc.
shall not be measured. Rates for structural steel work shall deemed to include the
same.
3.2
The quantity for payment will be assessed from the approved fabrication drawings
and the respective bill of materials prepared by the Contractor and approved by EIL.
The weight of structural materials/plate shall be calculated on the basis of relevant IS
code and handbook. If sections are different from IS sections, then manufacturer's
handbook shall be adopted. No allowance in weights shall be made for rolling
tolerance.
4.0
GRATING AND FRAMES

Payment shall be made on the basis of weight of grating and frame actually laid. The
rate shall include cost of cutting to size, fabricating, transporting and fixing,
smoothing of ends if necessary and painting with one (1) coat of red oxide zinc
chromate primer. Full deduction shall be made for openings equivalent to 300 mm
dia and above. Rate shall include making openings of all sizes.
NOTE:
All other mode of measurements not covered in above clauses shall be measured in
accordance with relevant BIS codes/ Schedule of Rates/ Specifications etc. and/ or as
decided by Engineer-in-Charge. The above measurement of works shall not be
applicable for lumpsum items of SOR.
Page 1 of 3
TERMS OF PAYMENT
[APPENDIX - II TO SPECIAL CONDITIONS OF CONTRACT]
Page 2 of 3
Terms of Payment
1.0 ELECTRICAL WORK
1.1 For Supply Items
95% on receipt and acceptance of material at site.
05% on completion of all works in all respects and

issuance of completion certificate
80% on completion of erection / installation.
15% on testing and acceptance.

issuance of completion certificate.
1.3 For Items involving both
65% on receipt and acceptance of material at site.
Supply & Erection
20% after erection /installation.
10% after testing and acceptance.

issuance of completion certificate.
1.2 For Erection Items
NOTES1.0
Payments shall be made after necessary deductions on account of income tax and
other deductions as per the provisions of the Contract and as required under the law.
2.0
Payment shall be made within 30 days of receipt of bill after due verification /
certification.
3.0
Other terms of payment, if any, may be mutually discussed and agreed upon in
consultation with EIL after Award of Work.
4.0
All payments shall be made through EFT.
5.0
Running account Bill

The Contractor shall submit the R.A. Bill(s) in approved proforma to the Engineer-incharge of the work giving abstract and detailed measurement for the various items
executed during a month, before the expiry of first week of the succeeding months.
The above progressive payment is subject to deduction towards income tax and
other recoveries as applicable as per terms and conditions of contract.
6.0
Final Bill
The final bill shall be submitted by the Contractor within the time frame specified in
the General Conditions of the Contract. No further claims shall be made by the
Page 3 of 3
Contractor after submission of the final bill. The Contractor shall submit the final bill
complete in all respect with no claim and no dues by Contractor, no objection
certificate from labour officer and other completion documents.
[APPENDIX - III TO SPECIAL CONDITIONS OF CONTRACT]
[APPENDIX - IV TO SPECIAL CONDITIONS OF CONTRACT]
SAFETY PRACTICES DURING CONSTRUCTION
OISD-GDN-192
Oil Industry Safety Directorate

Government of India
Ministry of Petroleum and Natural Gas
6227-OISD-192
CONTENTS
SECTION
1.0
2.0
3.0
4.0
4.1
4.2
5.0
5.1
5.2
5.3
5.4
Page No.
5.5
5.6
5.7
5.8
6.0
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
Introduction
Scope
Definitions
General Duties
General Duties Of Execution Agencies
General Duties Of Owners
Safety Practices At Work Places
General Provisions
Means Of Access And Egress
Housekeeping
Precautions Against The Fall Of Materials And Persons,
And Collapse Of Structures
Prevention Of Unauthorised Entry
Fire Prevention And Fire Fighting
Lighting
Plant, Machinery, Equipment and Hand Tools
Construction Activities
Excavation
Scaffolding, Platforms & Ladders
Structural Work, Laying Of Reinforcement & Concreting
Road Work
Cutting/Welding
Working In Confined Spaces
Proof/Pressure Testing
Working At Heights
Handling And Lifting Equipment
Vehicle Movement
Electrical
Offshore
Demolition
Radiography
4
4
5
5
6
6
8
10
13
13
14
15
16
17
21
22
24
27
28
6.15
Sand/Shot Blasting / Spray Painting
28
6.16
Work above Water
29
7.0
8.0
9.0
10.0
11.0
Additional Safety Precaution for Units with Hydrocarbons

First Aid
Documentation
Safety Awareness & Training
References
Annexure I
29
30
31
31
32
33
6227-OISD-192
1
1
1
2
2
3
3
3
4
4
4
SAFETY PRACTICES DURING CONSTRUCTION

1.0
INTRODUCTION
Safety
in
Construction
Management
deserves utmost attention especially in the
hydrocarbon industry, such as Exploration,
Refineries,
Pipelines
and
Marketing
installations, Gas Processing units etc.
Construction is widely recognised as one of
the accident prone activities. Most of the
accidents are caused by inadequate
planning, failure during the construction
process and/or because of design
deficiencies.
Besides
property
loss,
accidents also result in injuries and fatalities
to the personnel; same needs to be
prevented.
The
reasons
for
accidents
during
construction activities are related to unique
nature of the industry, human behaviour,
difficult work-site conditions, extended odd
duty hours, lack of training & awareness and
inadequate safety management. Unsafe
working methods, equipment failure and
improper housekeeping also tend to
increase the accident rate in construction.
Ensuring good quality of materials,
equipment and competent supervision along
with compliance of standard engineering
practices shall go a long way to in built
safety into the system.
The objective of this standard is to provide
practical guidance on technical and educational framework for safety and health in
construction with a view to:
(a)
(b)
(c)
2.0
prevent accidents
and harmful
effects on the health of workers
arising
from
employment
in
construction;
ensure appropriate safety during
implementation of construction;
provide safety practice guidelines
for
appropriate
measures
of
planning, control and enforcement.
SCOPE
This document specifies broad guidelines on

safe practices to be adhered to during
construction activities in oil industry.
However, before commencing any job,
specific hazards and its effects should be
assessed
and
necessary
corrective/preventive actions should be
taken by all concerned. The document is
intended only to supplement and not to
6227-OISD-192
replace or supersede the prevailing statutory

requirements, which shall also be followed
as applicable. For Personal Protective
Equipment, OISD-STD-155 (Part I&II) shall
be referred to. The scope of this document
does not include the design aspects and
quality checks during construction.
3.0
DEFINITIONS
Definitions of various terminology are given

below:
Adequate, appropriate or suitable are

used to describe qualitatively or
quantitatively the means or method
used to protect the worker.
Brace: A structural member that holds

one point in a fixed position with respect
to another point; bracing is a system of
structural members designed to prevent
distortion of a structure.
By hand: The work is done without the

help of a mechanised tool.
Competent Authority: A stautory agency

having the power to issue regulations,
orders or other instructions having the
force of law.
Competent
person:
A
person
possessing adequate qualifications,
such as suitable training and sufficient
knowledge, experience and skill for the
safe performance of the specific work.
The competent authorities may define
appropriate criteria for the designation
of such persons and may determine the
duties to be assigned to them.
Execution agency:
Any physical or legal person, having
contractual obligation with the owner,
and who employs one or more workers
on a construction site
Owner:
Any physical or legal person for whom
construction job is carried out.
It shall also include owner's designated
representative/consultant/nominee/agent
, authorised from time to time to act for
and on its behalf, for supervising/
coordinating the
execution agency.
activities
of
Hazard: Danger or potential danger.
Guard-rail: An adequately secured rail

erected along an exposed edge to
prevent persons from falling.
Hoist: A machine, which lifts materials

or persons by means of a platform,
which runs on guides.
Lifting gear: Any gear or tackle by

means of which a load can be attached
to a lifting appliance but which does not
form an integral part of the appliance or
load.
Lifting appliance: Any stationary or

mobile appliance used for raising or
lowering persons or loads.
Means
of
access
or
egress:
Passageways, corridors, stairs, platforms, ladders and any other means for
entering or leaving the workplace or for
escaping in case of danger.
Scaffold: Any fixed, suspended or

mobile temporary structure supporting
workers and material or to gain access
to any such structure and which is not a
lifting appliance as defined above.
Toe-board: A barrier placed along the

edge of a scaffold platform, runway,
etc., and secured there to guard against
the slipping of persons or the falling of
material.
(b)
(c)
(d)
(e)
dangers, liable to arise at the

workplace, are prevented;
excessively
or
unnecessarily
strenuous work positions and
movements are avoided;
organisation of work takes into
account the safety and health of
workers;
materials and products used are
suitable from a safety and health
point of view;
working methods are adopted to
safeguard workers against the
harmful effects of chemical,
physical and biological agents.
establish committees with representatives
of
workers
and
management
or
make
other
arrangement for the participation of
workers in ensuring safe working
conditions.
iv)
arrange for periodic safety inspections by competent persons of all

buildings, plant, equipment, tools,
machinery, workplaces and review
of systems of work, regulations,
standards or codes of practice. The
competent person should examine
and ascertain the safety of
construction
machinery
and
equipment.
v)
provide such supervision to ensure

that workers perform their work with
due regard to safety and health of
theirs as well as that of others.
vi)
Employ only those workers who are

qualified, trained and suited by their
age, physique, state of health and
skill.
OF
vii)
provide means and organisation to

comply with the safety and health
measures required at the workplace.
satisfy themselves that all workers

are informed and instructed in the
hazards connected with their work
and environment and trained in the
precautions necessary to avoid
accidents and injury to health.
viii)
Ensure
that
buildings,
plant,
equipment, tools, machinery or
workplaces in which a dangerous
defect has been found should not be
used until the defect has been
rectified.
Worker: Any person

construction activity.
Workplace: All places where workers

need to be or to go by reason of their
work.
engaged
4.0
GENERAL DUTIES
4.1
GENERAL
DUTIES
EXECUTION AGENCIES
4.1.1
Execution agency should:
ii)
(a)
iii)
i)
construction work so that, there is

no risk of accident or injury to health
of
workers.
In
particular,
construction
work
should
be
planned, prepared and undertaken
so that:
the
in
provide and maintain workplaces,

plant,
equipment,
tools
and
machinery
and
organise
6227-OISD-192
ix)
Organise for and remain always

prepared to take immediate steps to
stop the operation and evacuate
workers as appropriate, where there
is an imminent danger to the safety
of workers.
x)
establish a checking system by

which it can be ascertained that all
the members of a shift, including
operators of mobile equipment, have
returned to the camp or base at the
close of work on dispersed sites and
where small groups of workers
operate in isolation.
xi)
provide appropriate first aid, training

and welfare facilities to workers as
per various statutes like the
Factories Act, 1948 etc. and,
whenever collective measures are
not feasible or are insufficient,
provide and maintain personal
protective equipment and clothing in
line with the requirement as per
OISD-STD-155 (Vol. I& II) on
Personnel Protective Equipment.
They should also provide access to
workers to occupational health
services.
xii)
Educate workers about their right

and the duty at any workplace to
participate in ensuring safe working
conditions to the extent of their
control over the equipment and
methods of work and to express
views on working procedures
adopted as may affect safety and
health.
xiii)
Ensure
that
except
in
an
emergency, workers, unless duly
authorised, should not interfere with,
remove, alter or displace any safety
device or other appliance furnished
for their protection or the protection
of others, or interfere with any
method or process adopted with a
view to avoiding accidents and injury
to health.
xiv)
Ensure that workers do not operate

or interfere with plant and equipment
that they have not been duly
authorised to operate, maintain or
use.
xv)
Ensure that workers do not sleep,

rest or cook etc in dangerous places
such as scaffolds, railway tracks,
garages, confined spaces or in the
vicinity of fires, dangerous or toxic
6227-OISD-192
substances, running machines or

vehicles and heavy equipment etc.
xvii)
Obtain
the
necessary
clearance/permits as required and
specified by owner
xviii)
As per the Govt. circular as

amended from time to time all
contractors who employ more than
50 workers or where the contract
value exceeds Rs. 50 crores, the
following facilities are to be provided
by contractor at site :
Arrangement for drinking water

Toilet facilities
A creche where 10 or more women
workers are having children below
the age of 6 years
Transport arrangement for attending
to emergencies
xix)
should deploy a safety officer at site
4.2
GENERAL DUTIES OF OWNERS
4.2.1
Owners should:
i)
co-ordinate
or
nominate
a
competent person to co-ordinate all
activities relating to safety and
health on their construction projects;
ii) inform all contractors on the project
of special risks to health and safety;
iii) Ensure that executing agency is
aware of the owner's requirements
and
the
executing
agency's
responsibilities with respect to
safetry practices before starting the
job.
5.0
SAFETY
PRACTICES
WORK PLACES
AT
5.1.
GENERAL PROVISIONS
5.1.1
All openings and other areas likely to

pose danger to workers should be
clearly indicated.
5.1.2
Workers & Supervisors should use

the safety helmet and other requisite
Personal
Protective
Equipment
according to job & site requirement.
They should be trained to use
personal protective equipment.
5.1.3
Never use solvents, alkalis and

other oils to clean the skin.
5.1.4
Lift the load with back straight and

knees bent as far as possible. Seek
the help in case of heavy load.
5.1.5
Ensure the usage of correct and

tested tools and tackles. Don't allow
the make shift tools and tackles.
5.1.6
No loose clothing should be allowed

while
working
near
rotating
equipment or working at heights.
5.2
MEANS
EGRESS
effectively covered or fenced and

displayed prominently.
5.4.4
As far as practicable, guardrails and

toe-boards should be provided to
protect workers from falling from
elevated workplaces.
5.5
PREVENTION
UNAUTHORISED ENTRY
Adequate and safe means of access

(atleast two, differently located) to
and egress from all workplaces
should be provided. Same should be
displayed and maintained.
5.5.1
Construction sites located in built-up

areas and alongside vehicular and
pedestrian traffic routes should be
fenced to prevent the entry of
unauthorised persons.
5.3
HOUSEKEEPING
5.5.2
5.3.1
Ensure:
Visitors should not be allowed

access to construction sites unless
accompanied by or authorised by a
competent person and provided with
the
appropriate
protective
equipment.
5.6
FIRE PREVENTION
FIGHTING
5.6.1
All necessary measures should be

taken by the executing agency and
owner to:
OF
ACCESS
AND
i) proper storage of materials and

equipment;
ii) removal of scrap, inflammable
material, waste and debris at
appropriate intervals.
5.3.2
Removal of loose materials, which

are not required for use, to be
ensured. Accumulation of these at
the site can obstruct means of
access to and egress from
workplaces and passageways.
5.3.3
Workplaces and passageways, that

are slippery owing to oil, grease or
other causes, should be cleaned up
or strewn with sand, sawdust, ash
etc.
5.4
PRECAUTIONS AGAINST THE

FALL
OF
MATERIALS
&
PERSONS AND COLLAPSE OF
STRUCTURES
5.4.1
Precautions should be taken such as

the provision of fencing, look-out
men or barriers to protect any
person against injury by the fall of
materials, or tools or equipment
being raised or lowered.
5.4.2
Where necessary to prevent danger,

guys, stays or supports should be
used or other effective precautions
should be taken to prevent the
collapse of structures or parts of
structures that are being erected,
maintained, repaired, dismantled or
demolished.
5.4.3
All openings through which workers

are liable to fall should be kept
6227-OISD-192
AND
OF
FIRE
i)
ii)
avoid the risk of fire;

control quickly and efficiently
any outbreak of fire;
iii) bring out a quick and safe
evacuation of persons.
iv) Inform unit/fire station control
room, where construction work
is carried out within existing
operating area.
5.6.2
Combustible materials such us

packing
materials,
sawdust,
greasy/oily waste and scrap wood or
plastics should not be allowed to
accumulate in workplaces but
should be kept in closed metal
containers in a safe place.
5.6.3
Places where workers are employed

should, if necessary to prevent the
danger of fire, be provided with:
i)
suitable and sufficient fireextinguishing equipment, which

should be easily visible and
accessible;
ii) an adequate water supply at
sufficient pressure meeting the
requirements of various OISD
standards.
5.6.4
To guard against danger at places

having
combustible
material,
d)
workers should be trained in the

action to be taken in the event of
fire, including the use of means of
escape.
5.6.5
5.6.6
At
sites
having
combustible
material, suitable visual signs
should be provided to indicate
clearly the direction of escape in
case of fire.
Means of escape should be kept
clear at all times. Escape routes
should be frequently inspected
particularly in high structures and
where access is restricted.
5.7
LIGHTING
5.7.1
Where natural lighting is not

adequate, working light fittings or
portable hand-lamps should be
provided at workplace on the
construction site where a worker will
do a job.
5.7.2
Emergency lighting should be

provided for personnel safety during
night time to facilitate standby
lighting source, if normal system
fails.
5.7.2
Artificial lighting should not produce

glare or disturbing shadows.
5.7.3
Lamps should be protected by

guards against accidental breakage.
5.7.4
The cables of portable electrical

lighting equipment should be of
adequate size & characteristics for
the power requirements and of
adequate mechanical strength to
withstand severe conditions in
construction operations.
e)
be operated only by workers who

have been authorised and given
appropriate training.
be
provided
with protective
guards, shields or other devices
as required.
ii)
Adequate instructions for safe use

should be provided.
iii)
Safe operating procedures should

be established and used for all
plant, machinery and equipment.
iv)
Operators of plant, machinery and

equipment should not be distracted
while work is in progress.
v)
Plant, machinery and equipment

should be switched off when not in
use and isolated before any
adjustment, clearing or maintenance
is done.
vi)
Where trailing cables or hose pipes

are used they should be kept as
short as practicable and not allowed
to create a hazard.
vii)
All moving parts of machinery and

equipment should be enclosed or
adequately guarded.
viii)
Every power-driven machine and

equipment should be provided with
adequate
means,
immediately
accessible and readily identifiable to
the operator, of stopping it quickly
and preventing it from being started
again inadvertently.
ix)
Operators of plant, machinery,

equipment and tools should be
provided with PPEs, including where
necessary, suitable ear protection.
5.8.2
Hand tools
5.8
PLANT,
MACHINERY,
EQUIPMENT AND HAND TOOLS
i)
Hand tools should be repaired by

competent persons.
5.8.1
General Provisions
ii)
Heads of hammers and other shock

tools should be dressed or ground to
a suitable radius on the edge as
soon as they begin to mushroom or
crack.
iii)
When not in use and while being

carried or transported sharp tools
should be kept in sheaths, shields,
chests or other suitable containers.
iv)
Only insulated or nonconducting

tools should be used on or near live
electrical installations.
i)
Plant, machinery and equipment

including hand tools, both manual
and power driven, should:
a) be
of
proper
design
and
construction, taking into account
health, Safety and ergonomic
principles.
b) be maintained in good working
order;
c) be used only for work for which they
have been designed.
6227-OISD-192
Only non-sparking tools should be

used near or in the presence of
flammable or explosive dusts or
vapours.
v)
5.8.3
Pneumatic Tools
i)
Operating triggers on portable

pneumatic tools should be:
so placed as to minimise the risk of
accidental starting of the machine.
so arranged as to close the air inlet
valve automatically when the
pressure of the operator's hand is
removed.
a)
b)
ii)
Hose and hose connections for

compressed air supply to portable
pneumatic tools should be:
a)
b)
iii)
designed
and tested for
the
pressure and service for which they
are intended;
fastened securely on the pipe outlet
and equipped with the safety chain,
as appropriate.
c)
ii)
IC engines should not be run in

confined spaces unless adequate
exhaust ventilation is provided.
iii)
When IC engines are being fuelled:
a)
b)
c)
d)
Secondary fuel reservoir should be

placed outside the engine room.
6.0
CONSTRUCTION ACTIVITIES
The various common activities in
construction are as under:
Pneumatic
tools
should
be
disconnected from power and the
pressure in hose lines released
before any adjustment or repair is
made.
5.8.4
Electrical Tools
i)
Low voltage portable electrical tools

should generally be used.
All electrical tools should be
earthed, unless they are "all
insulated" or "double insulated" tools
which do not require earthing.
ii)
All electrical
inspected and
regular basis
electrician and
kept.
iii)
5.8.5
Engines
i)
Engines should:
a)
b)
tools should get

maintained on a
by a competent
complete records
be installed so that they can be

started safely and the maximum
safe speed cannot be exceeded.
have controls for limiting speed.
6227-OISD-192
the engine should be shut off.

care should be taken to avoid
spilling fuel;
no person should smoke or have an
naked light in the vicinity.
a fire extinguisher should be kept
readily available.
iv)
Pneumatic shock tools should be

equipped with safety clips or
retainers to prevent dies and tools
from being accidentally expelled
from the barrel.
iv)
have devices to stop them from a

safe place in an emergency.
Excavation
Scaffolding, Platforms & Ladders
Structural Work, Laying
Reinforcement & Concreting
of
Road Work (Laying of roads)

Cutting /Welding
Working in Confined Space
Proof/Pressure Testing
Working at Heights
Handling & Lifting Equipments
Vehicle Movement
Electrical
Offshore
Demolition
Radiography
Sand/shot
painting
blasting/
spray
Work above water
The safe practices to be followed

during the implementation of above
construction activities are given
below:
6.1
EXCAVATION
6.1.1
All excavation work should be

planned and the method of
excavation and the type of support
its collapse and thereby endanger

any person unless precautions such
as the provision of shoring or piling
are taken to prevent the sides from
collapsing.
work required should be decided

considering the following:
i)
ii)
the stability of the ground;

the excavation will not affect
adjoining buildings, structures or
roadways;
iii) to prevent hazard, the gas, water,
electrical and other public utilities
should
be
shut
off
or
disconnected, if necessary;
iv) presence of underground pipes,
cable conductors, etc.,
v) the position of culvert/bridges,
temporary roads and spoil heaps
should be determined;
6.1.2
Before digging begins on site, all

excavation work should be planned
and the method of excavation and
the type of support work required
decided.
6.1.3
All excavation
supervised.
6.1.4
Sites of excavations
thoroughly inspected:
i)
ii)
iii)
iv)
v)
vi)
6.1.5
work
should
be
should be
daily, prior to each shift and after

interruption in work of more than
one day;
after every blasting operation;
after an unexpected fall of
ground;
after substantial damage to
supports;
after a heavy rain, frost or snow;
when boulder formations are
encountered.
Safe angle of repose while

excavating trenches exceeding
1.5m depth upto 3.0m should be
maintained.
Based
on
site
conditions, provide proper slope,
usually 450,and suitable bench of
0.5m width at every 1.5m depth of
excavation in all soils except hard
rock or provide proper shoring and
strutting to prevent cave-in or slides.
6.1.6
As far as possible, excavated earth

should not be placed within one
meter of the edge of the trench or
depth of trench whichever is greater.
6.1.7
Don't allow vehicles to operate too

close to excavated area. Maintain
atleast 2m distance from edge of
excavation. No load, plant or
equipment should be placed or
moved near the edge of any
excavation where it is likely to cause
6227-OISD-192
6.1.8
Adequately anchored stop blocks

and barriers should be provided to
prevent vehicles being driven into
the excavation. Heavy vehicles
should not be allowed near the
excavation unless the support work
has been specially designed to
permit it.
6.1.9
If an excavation is likely to affect the

security of a structure on which
persons are working, precautions
should be taken to protect the
structure from collapse.
6.1.10 Barricade at 1m height (with red &

white band/self glowing caution
board) should be provided for
excavations beyond 1.5m depth.
Provide two entries/exits for such
excavation.
6.1.11 Necessary precautions should be
taken for underground utility lines
like cables, sewers etc. and
necessary
approvals/clearances
from the concerned authorities shall
be obtained before commencement
of the excavation job.
6.1.12 Water shall be pumped/bailed out, if
any accumulates in the trench.
Necessary precautions should be
taken to prevent entry of surface
water in trenches.
6.1.13 During rains, the soil becomes
loose. Take additional precaution
against collapse of side wall.
6.1.14 In hazardous areas, air should be
tested to ascertain its quality. No
one should be allowed entry till it is
suitable for breathing.
6.1.15 In case of mechanised excavation,
precaution shall be taken to not to
allow anybody to come within one
meter of extreme reach of the
mechanical shovel. The mechanised
excavator shall be operated by a
well-trained experienced operator.
When not in operation, the machine
shall be kept on firm leveled ground
with mechanical shovel resting on
ground. Wheel or belt shall be
suitably jammed to prevent any
accidental
movement
of
the
machine. Suitable precautions as

per manufacturer guidelines should
be taken for dozers, graders and
other heavy machines.
6.1.16 In case of blasting, follow strictly
IS:4081-1986 & Indian Explosive
Act and rules for storage, handling
and carrying of explosive materials
and execution of blasting operation.
6.2
SCAFFOLDING, PLATFORMS &

LADDERS
6.2.1
Metal as material of construction
i)
A scaffold should be provided and

maintained or other equally safe and
suitable provision should be made
where work cannot safely be done
on or from the ground or from part of
a building or other permanent
structure.
ii)
Scaffolds should be provided with

safe means of access, such as
stairs, ladders or ramps. Ladders
should
be
secured
against
inadvertent movement.
iii)
Every
scaffold
should
be
constructed, erected and maintained
so as to prevent collapse or
accidental displacement when in
use.
iv)
Tubes should be free from cracks,

splits and excessive corrosion and
be straight to the eye, and tube ends
cut cleanly square with the tube
axis.
ix)
Scaffolds should be designed for

their maximum load as per relevant
code.
x)
Scaffolds
braced.
xi)
Scaffolds which are not designed to

be independent should be rigidly
connected to the building at
designated vertical and horizontal
places.
xii)
A scaffold should never extend

above the highest anchorage to an
extent which might endanger its
stability and strength.
xiii)
Loose bricks, drainpipes, chimneypots or other unsuitable material

should not be used for the
construction or support of any part
of a scaffold.
xiv)
Scaffolds should be inspected and

certified:
(a)
(b)
Every scaffold and part thereof

should be constructed :
(a)
(b)
(c)
in such a way so as not to cause

hazards for workers during erection and dismantling;
in such a way so as guard rails
and other protective devices,
platforms, ladders, stairs or
ramps can be easily put together;
with sound material and of
requisite size and strength for the
purpose for which it is to be used
and maintained in a proper
condition.
v)
Boards and planks used for scaffolds should be protected against

splitting.
vi)
Materials used in the construction of

scaffolds should be stored under
good conditions and apart from any
material unsuitable for scaffolds.
vii)
viii)
Couplers
should
not
cause
deformation in tubes. Couplers
should be made of drop forged steel
or equivalent material.
6227-OISD-192
(c)
xv)
should
be
adequately
before being taken into use;

at periodic intervals thereafter as
prescribed for different types of
scaffolds;
after any alteration, interruption in
use, exposure to weather or
seismic conditions or any other
occurrence likely to have affected
their strength or stability.
Inspection should more particularly
ascertain that:
(a)
(b)
(c)
(d)
the scaffold is of suitable type

and adequate for the job;
materials used in its construction
are sound and of sufficient
strength;
it is of sound construction and
stable;
that the required safeguards are
in position.
xvi)
A scaffold should not be erected,

substantially altered or dismantled
except by or under the supervision.
xvii)
Every scaffold should be maintained

in good and proper condition, and
every part should be kept fixed or
secured so that no part can be
more than 100mm apart, to give

support to each plank.
displaced in consequence of normal

use.
xviii)
6.2.2
i)
If out-rigger scaffolding is to be
used, it should be specifically
designed and inspected before
putting in use.
(b)
(c)
6.2.3
i)
Platform plank shall not project

beyond its end support to a distance
exceeding 4 times the thickness of
plank, unless it is effectively secured
to prevent tipping. Cantilever planks
should be avoided.
xi)
The platform edges shall be

provided with 150mm high toe board
to eliminate hazards of tools or other
objects falling from platform.
xii)
Erect ladders in the four up-one out

position
xiii)
Lash ladder
structure.
xiv)
Using non-slip devices, such as,

rubber shoes or pointed steel ferules
at the ladder foot, rubber wheels at
ladder top, fixing wooden battens,
cleats etc.
xv)
When ladder is used for climbing

over a platform, the ladder must be
of sufficient length, to extend at least
one meter above the platform, when
erected against the platform in four
up-one out position.
xvi)
Portable ladders shall be used for

heights not more than 4mt. Above
4mt flights, fixed ladders shall be
provided with at least 600 mm
landings at every 6mt or less.
xvii)
The width of ladder shall not be less

than 300mm and rungs shall be
spaced not more than 300mm.
xviii)
Every platform and means of access

shall be kept free from obstruction.
xix)
If grease, mud, gravel, mortar etc.,

fall on platform or scaffolds, these
shall be removed immediately to
avoid slippage.
xx)
Workers shall not be allowed to

work on scaffolds during storms or
high wind.
After heavy rain or
storms, scaffolds shall be inspected
before reuse.
Lifting appliances on scaffolds

When a lifting appliance is to be
used on a scaffold:
(a)
x)
the parts of the scaffold should

be
carefully
inspected
to
determine
the
additional
strengthening and other safety
measures required;
any movement of the scaffold
members should be prevented;
if practicable, the uprights should
be rigidly connected to a solid
part of the building at the place
where the lifting appliance is
erected.
Prefabricated scaffolds
In the case of prefabricated scaffold
systems, the instructions provided
by the manufacturers or suppliers
should be strictly adhered to.
Prefabricated scaffolds should have
adequate arrangements for fixing
bracing.
ii)
Frames of different types should not

be intermingled in a single scaffold.
iii)
Scaffolding shall be erected on firm

and level ground.
iv)
All members of metal scaffolding

shall be checked periodically to
screen out defective / rusted
members.
All joints should be
properly
lubricated
for
easy
tightening.
be
with
the
v)
Entry to scaffolding
restricted.
vi)
Erection, alteration and removal

shall be done under supervision of
experienced personnel.
vii)
Use of barrels, boxes, loose bricks

etc., for supporting platform shall not
be permitted.
xxi)
viii)
Each supporting member of platform

shall be securely fastened and
braced
Don't overload the scaffolding.

Remove excess material and scrap
immediately.
xxii)
ix)
Where planks are butt-joined, two

parallel putlogs shall be used, not
Dismantling of scaffolds shall be

done in a pre-planned sequential
manner.
6227-OISD-192
should
securely
6.2.4
i)
Suspended
chair
In addition to the requirements for

scaffolds in general as regards
soundness, stability and protection
against the risk of falls, suspended
scaffolds should meet the following
specific requirements.
(a)
(b)
(c)
(d)
(e)
(f)
6.2.5
i)
ii)
platforms should be designed

and built with dimensions that are
compatible with the stability of
the structure as a whole,
especially the length;
the number or anchorage should
be
compatible
with
the
dimensions of the platform;
the safety of workers should be
safeguarded by an extra rope
having a point of attachment
independent of the anchorage
arrangements of the scaffold;
the
anchorage
and
other
elements of support of the
scaffold should be designed and
built in such a way as to ensure
sufficient strength;
the ropes, winches, pulleys or
pulley
blocks
should
be
designed, assembled, used and
maintained according to the
requirements established for
lifting gear adapted to the lifting
of persons according to national
laws and regulations;
Before use, the whole structure
should be checked by a
competent person.
ii)
Precautions should be taken to

guard against danger to workers
arising from any temporary state of
weakness or instability of a
structure.
iii)
Formwork, falsework and shoring

should be so designed, constructed
and maintained that it will safely
support all loads that may be
imposed on it.
iv)
Formwork should be so designed

and erected that working platforms,
means of access, bracing and
means of handling and stabilising
are easily fixed to the formwork
structure.
6.3.2.
Erection and dismantling of steel

and prefabricated structures
i)
In general, it should be avoided as

far as possible. It should not be
used in the unit/off-site areas and
where hot work is to be done.
For construction and maintenance of
residential and office buildings,
situated outside explosive licensed
area, bamboo scaffold, if used,
should conform to provisions given
in lS-3696 (Part 1)-1987.
STRUCTURAL WORK, LAYING
OF
REINFORCEMENT
&
CONCRETING
6.3.1
General provisions
The erection or dismantling of
buildings,
structures,
civil
6227-OISD-192
The safety of workers employed on

the erection and dismantling of steel
and prefabricated structures should
be ensured by appropriate means,
such as provision and use of:
(a)
(b)
(c)
Bamboo Scaffolding
6.3
i)
engineering
works,
formwork,
falsework and shoring should be
carried out by trained workers only
under the supervision of a
competent person.
scaffolds/boatwain's
(d)
ladders, gangways or fixed

platforms;
platforms, buckets, boatswain's
chairs or other appropriate
means suspended from lifting
appliances;
safety harnesses and lifelines,
catch nets or catch platforms;
Power-operated mobile working
platforms.
ii)
Steel and prefabricated structures

should be so designed and made
that they can be safely transported
and erected.
iii)
In addition to the need for the

stability of the part when erected,
the design should explicitly take
following into account:
(a)
(b)
the conditions and methods of

attachment in the operations of
transport, storing and temporary
support during erection or
dismantling as applicable;
Methods for the provision of
safeguards such as railings and
working platforms, and, when
necessary, for mounting them
(a)
easily on the structural steel or

prefabricated parts.
iv)
The hooks and other devices built in

or provided on the structural steel or
prefabricated parts that are required
for lifting and transporting them
should be so shaped, dimensioned
and positioned as:
(a)
(b)
(c)
v)
to withstand with a sufficient

margin the stresses to which they
are subjected;
Not to set up stresses in the part
that could cause failures, or
stresses in the structure itself not
provided for in the plans, and be
designed to permit easy release
from the lifting appliance. Lifting
points for floor and staircase
units should be located (recessed
if necessary) so that they do not
protrude above the surface;
To avoid imbalance or distortion
of the lifted load.
Storeplaces
should
constructed that:
(a)
(b)
(c)
be
there is no risk of structural steel

or prefabricated parts falling or
overturning;
storage conditions generally
ensure stability and avoid
damage having regard to the
method of storage and atmospheric conditions;
racks are set on firm ground and
designed so that units cannot
move accidentally.
While they are being stored,
transported, raised or set down,
structural steel or prefabricated
parts should not be subjected to
stresses prejudicial to their stability.
vii)
Every lifting appliance should:
(b)
viii)
ix)
be suitable for the operations and

not be capable of accidental
disconnection;
be approved or tested as per
statutory requirement.
Lifting hooks should be of the selfclosing type or of a safety type and
should
have
the
maximum
permissible load marked on them.
Tongs, clamps and other appliances
for lifting structural steel and
prefabricated parts should:
6227-OISD-192
x)
Structural steel or prefabricated

parts should be lifted by methods or
appliances that prevent them from
spinning accidentally.
xi)
When necessary to prevent danger,

before they are raised from the
ground,
structural
steel
or
prefabricated parts should be
provided with safety devices such as
railings and working platforms to
prevent falls of persons.
xii)
While
structural
steel
or
prefabricated parts are being
erected, the workers should be
provided with appliances for guiding
them as they are being lifted and set
down, so as to avoid crushing of
hands and to facilitate the
operations. Use of such appliances
should be ensured.
xiii)
A raised structural steel or

prefabricated part should be so
secured and wall units so propped
that their stability cannot be
imperiled, even by external agencies
such as wind and passing loads
before its release from the lifting
appliance.
xiv)
At work places, instruction should be

given to the workers on the
methods, arrangements and means
required for the storage, transport,
lifting and erection of structural steel
or prefabricated parts, and, before
erection starts, a meeting of all
those responsible should be held to
discuss
and
confirm
the
requirements for safe erection.
xv)
During transportation within the

construction area, attachments such
as slings and stirrups mounted on
structural steel or prefabricated
parts should be securely fastened to
the parts.
xvi)
Structural steel or prefabricated

parts should be so transported that
the conditions do not affect the
stability of the parts or the means of
transport result in jolting, vibration or
stresses due to blows, or loads of
material or persons.
so
vi)
(a)
(b)
be of such shape and dimensions

as to ensure a secure grip
without damaging the part;
be marked with the maximum
permissible load in the most
unfavourable lifting conditions.
xvii)
xviii)
xix)
xx)
xxi)
When the method of erection does

not permit the provision of other
means of protection against fall of
persons, the workplaces should be
protected by guardrails, and if
appropriate by toe-boards.
When adverse weather conditions
such as snow, ice and wind or
reduced visibility entail risks of
accidents, the work should be
carried on with particular care, or, if
necessary, interrupted.
Structures should not be worked on
during violent storms or high winds,
or when they are covered with ice or
snow, or are slippery from other
causes.
If necessary, to prevent danger,
structural steel parts should be
equipped with attachments for
suspended scaffolds, lifelines or
safety harnesses and other means
of protection.
The risks of falling, to which workers
moving on high or sloping girders
are exposed, should be limited by all
means of adequate collective
protection or, where this is impossible, by the use of a safety harness
that is well secured to a strong
support.
xxii)
Structural steel parts that are to be

erected at a great height should as
far as practicable be assembled on
the ground.
xxiii)
When
structural
steel
or
prefabricated parts are being
erected, a sufficiently extended area
underneath the workplace should be
barricaded or guarded
placed in position and secured

against dislodgment.
6.3.3
Reinforcement
i)
Ensure that workers use Personnel

Protective equipment like safety
helmet, safety shoes, gloves etc.
ii)
Don't place the hand below the rods

for checking clear distance. Use
measuring devices.
iii)
Don't wear loose clothes while

checking the rods.
iv)
Don't stand unnecessarily

cantilever rods.
v)
To carry out welding/cutting of rods,

safety procedures/precautions as
mentioned in Item No. 6.5 to be
followed.
vi)
For supplying of rods at heights,

proper staging and/or bundling to be
provided.
vii)
Ensure barricading and staging for

supplying and fixing of rods at
height.
viii)
For short distance carrying of

materials on shoulders, suitable
pads to be provided.
ix)
While transporting material by

trucks/trailers, the rods shall not
protrude in front of or by the sides of
driver's cabin. In case such
protrusion cannot be avoided behind
the deck, then it should not extend
1/3rd of deck length or 1.5M which
ever is less and tied with red
flags/lights.
6.3.4
on
Concreting
Steel trusses that are being erected

should be adequately shored,
braced or guyed until they are
permanently secured in position.
i)
Ensure stability of shuttering work

before allowing concreting.
ii)
Barricade the concreting area while

pouring at height/depths.
xxv)
Load-bearing structural member

should
not
be
dangerously
weakened by cutting, holing or other
means.
iii)
Keep vibrator hoses, pumping

concrete accessories in healthy
conditions and mechanically locked.
xxvi)
Structural members should not be

forced into place by the hoisting
machine while any worker is in such
a position that he could be injured
by the operation.
iv)
Pipelines in concrete pumping

system shall not be attached to
temporary structures such as
scaffolds and formwork support as
the forces and movements may
effect their integrity.
xxiv)
xxvii) Open-web steel joists that are

hoisted singly should be directly
6227-OISD-192
with aggregate, shall be provided

with PVC hand gloves and rubber
shoes with legging up to knee joints.
v)
Check safety cages & guards

around moving motors/parts etc.
provided in concreting mixers.
vi)
Use Personal Protective Equipment

like gloves, safety shoes etc. while
dealing with concrete and wear
respirators for dealing with cement.
6.4.6
At the end of day's work, surplus hot

bitumen in tar boiler shall be
properly covered by a metal sheet,
to prevent anything falling in it,
vii)
Earthing
of
electrical
mixers,
vibrators, etc. should be done and
verified.
6.4.7
viii)
Cleaning of rotating drums of

concrete mixers shall be done from
outside. Lockout devices shall be
provided where workers need to
enter.
If bitumen accidentally falls on

ground, it shall be immediately
covered by sprinkling sand, to
prevent anybody stepping on it.
Then it shall be removed with the
help of spade.
6.4.8
For cement concrete roads, besides

site barricading and installation of
warning signs for traffic diversion,
safe practices mentioned in the
chapter on "Concreting", shall also
be applicable.
6.5
CUTTING/WELDING
6.5.1
Common hazards involved in

welding/cutting are sparks, molten
metal, flying particles, harmful light
rays, electric shocks etc. Following
precautions should be taken: -
i)
A dry chemical type fire extinguisher

shall be made available in the work
area.
ii)
Adequate ventilation shall be

ensured by opening manholes and
fixing a shield or forced circulation of
air etc, while doing a job in confined
space.
iii)
Ensure that only approved and wellmaintained apparatus, such as

torches, manifolds, regulators or
pressure reducing valves, and
acetylene generators, be used.
iv)
All covers and panels shall be kept

in place, when operating an electric
Arc welding machine.
v)
The work piece should be

connected directly to Power supply,
and
not
indirectly
through
pipelines/structures/equipments etc.
vi)
The welding receptacles shall be

rated for 63 A suitable for 415V, 3Phase system with a scraping earth.
Receptacles shall have necessary
mechanical interlocks and earthing
facilities.
vii)
All cables, including welding and

ground cables, shall be checked for
ix)
Where concrete mixers are driven

by internal combustion engine,
exhaust points shall be located
away from the worker's workstation
so as to eliminate their exposure to
obnoxious fumes.
x)
Don't allow unauthorised person to

stand under the concreting area.
xi)
Ensure
adequate
lighting
arrangements for carrying out
concrete work during night.
xii)
Don't allow the same workers to

pour concrete round the clock. Insist
on shift pattern.
xiii)
During pouring, shuttering and its

supports should be continuously
watched for defects.
6.4
ROAD WORK
6.4.1
Site shall be barricaded and

provided with warning signs,
including night warning lamps at
appropriate locations for traffic
diversion.
6.4.2
Filled and empty bitumen drums

shall be stacked separately at
designated places.
6.4.3
Mixing aggregate with bitumen shall

preferably be done with the help of
bitumen batch mixing plant, unless
operationally non-feasible.
6.4.4
Road rollers, Bitumen sprayers,

Pavement finishers shall be driven
by experienced drivers with valid
driving license.
6.4.5
Workers handling hot bitumen

sprayers or spreading bitumen
aggregate mix or mixing bitumen
6227-OISD-192
any worn out or cracked insulation

before starting the job. Ground cable
should be separate without any
loose joints.
viii)
Cable coiling shall be maintained at

minimum level, if not avoidable.
ix)
An energised electrode shall not be

left unattended.
x)
The power source shall be turned off

at the end of job.
xi)
All gas cylinders shall be properly

secured in upright position.
xii)
Acetylene cylinder shall be turned

and kept in such a way that the
valve outlet points away from
oxygen cylinder.
xiii)
Acetylene cylinder key for opening

valve shall be kept on valve stem,
while cylinder is in use, so that the
acetylene cylinder could be quickly
turned off in case of emergency.
Use flash back arrestors to prevent
back-fire
in
acetylene/oxygen
cylinder.
xiv)
When not in use, valves of all

cylinders shall be kept closed.
xv)
All types of cylinders, whether full or

empty, shall be stored at cool, dry
place under shed.
xvi)
Forced opening of any cylinder

valve should not be attempted.
xvii)
Lighted gas torch shall never be left

unattended.
xviii)
Store
acetylene
and
cylinders separately.
xix)
Store full and

separately.
xx)
Avoid cylinders coming into contact

with heat.
xxi)
Cylinders that are heavy or difficult

to carry by hand may be rolled on
their bottom edge but never
dragged.
empty
oxygen
cylinders
xxiv)
Do not use matches to light torches,

use a friction lighter.
xxv)
Move out any

immediately.
xxvi)
Use trolleys for oxygen & acetylene

cylinder and chain them.
leaking
cylinder
xxvii) Always use Red hose for acetylene

and other fuel gases and Black for
oxygen, and ensure that both are in
equal length.
xxviii) Ensure that hoses are free from
burns, cuts and cracks and properly
clamped.
xxix)
Avoid dragging hoses over sharp

edges and objects
xxx)
Do not wrap hoses around cylinders

when in use or stored.
xxxi)
Protect hoses from flying sparks, hot

slag, and other hot objects.
xxxii) Lubricants shall not be used on Oxfuel gas equipment.

xxxiii) During cutting/welding, use proper
type goggles/face shields.
6.6
WORKING IN CONFINED SPACES
6.6.1
Following safety practices for

working in confined space like
towers, columns, tanks and other
vessels should be followed in
addition to the safety guidelines for
specific
jobs like scaffolding,
cutting/welding etc.
i)
Shut down, isolate, depressurise

and purge the vessel as per laid
down procedures.
ii)
Entry inside the vessel and to carry

out any job should be done after
issuance of valid permit only in line
with the requirement of OISD-STD105.
iii)
Ensure proper and accessible

means of exit before entry inside a
confined space.
xxii)
If cylinders have to be moved, be

sure that the cylinder valves are
shut off.
iv)
The number of persons allowed

inside the vessel should be limited
to avoid overcrowding.
xxiii)
Before changing torches, shut off

the gas at the pressure reducing
regulators and not by crimping the
hose.
v)
When the work is going on in the

confined space, there should always
be one man standby at the nearby
manway.
6227-OISD-192
vi)
Before entering inside the vessels

underground or located at lower
elevation, probability of dense
vapours
accumulating
nearby
should also be considered in
addition to inside the vessel.
vii)
Ensure requisite O2 level before

entry in the confined space and
monitor level periodically or other
wise use respiratory devices.
viii)
Check for no Hydrocarbon or toxic

substances before entry and monitor
level periodically or use requisite
Personal Protective Equipment.
ix)
Ensure adequate ventilation or use

respiratory devices.
x)
Depending upon need, necessary

respirator system, gas masks and
suit shall be worn by everyone
entering confined space. In case of
sewer, OWS or in the confined area
where there is a possibility of toxic
or inert gas, gas masks shall be
used by everyone while entering.
xi)
Barricade the confined spaces

during
hoisting,
radiography,
blasting, pressure testing etc.
xii)
Use 24V flameproof lamp fittings

only for illumination.
xiii)
Use tools with air motors or electric

tools with maximum voltage of 24V.
xiv)
House keeping
maintained.
shall
be
xv)
Safety helmet, safety shoes and

safety belt shall be worn by
everyone entering the confined
space.
Don't wear loose clothing while
working in a confined space.
xvii)
In case of the vessels which are

likely
to
contain
pyropheric
substances (like Iron Sulphide),
special care need to be taken before
opening the vessel. Attempt should
be made to remove the pyropheric
substances.
Otherwise,
these
should be always kept wet by
suitable means.
The cutting torches should also be
kept outside the vessel immediately
after the cutting.
6227-OISD-192
The gas cylinders

cutting/welding
shall
outside.
xx)
All
cables,
hoses,
welding
equipment etc., shall be removed
from confined space at end of each
work day, even if the work is to be
resumed in the same space the next
day.
xxi)
To the extent possible sludge shall

be cleared and removed from
outside before entering.
xxii)
No naked light or flame or hot work

such as welding, cutting and
soldering should be permitted inside
a confined space or area unless it
has been made completely free of
the flammable atmosphere, tested
and found safe by a competent
person. Only non-sparking tools and
flameproof hand lamps protected
with guard and safety torches
should be used inside such confined
space or area for initial inspection,
cleaning or other work required to
be done for making the area safe.
xxiii)
Communication should be always

maintained between the worker and
the attendant.
used for
be
kept
6.7
PROOF/PRESSURE TESTING
6.7.1
Review test procedure before

allowing testing with water or air or
any other fluid.
6.7.2
Provide relief valves of adequate

size while testing with air or other
gases.
6.7.3
Ensure compliance of necessary

precautions, step wise loading,
tightening of fasteners, grouting etc.
before and during testing.
6.7.4
Inform all concerned in advance of

the testing.
6.7.5
Keep the vents open before opening

any valve for filling/draining of liquid
used
for
hydrotesting.
The
filling/draining should not exceed the
designed rate for pressure testing.
6.7.6
Provide separate gauges of suitable

range for pressurising pump and the
equipment to be tested.
6.7.7
Provide gauges at designated

locations
for
monitoring
of
pressures.
well
xvi)
xviii)
xix)
6.7.8
Check the calibration of all

pressurising
equipment
and
accessories and maintain records.
6.7.9
Take readings
intervals.
6.8
WORKING AT HEIGHTS
6.8.1
General Provision
at
While working at a height of more

than 3 meters, ISI approved safety
belt shall be used.
ii)
While working at a height of more

than 3 meters, permit should be
issued by competent person before
commencement of the job.
Worker should be well trained on
usage of safety belt including its
proper usage at the time of
ascending/descending.
iv)
All tools should be carried in tool kits

to avoid their falling.
v)
If the job is on fragile/sloping roof,

roof walk ladders shall be used.
vi)
Provide lifeline wherever required.
vii)
Additional safety measures like

providing Fall Arrestor type Safety
belt, safety net should be provided
depending upon site conditions, job
requirements.
viii)
Keep working area neat and clean.

Remove scrap material immediately.
ix)
Don't
throw
or
drop
material/equipment from height.
x)
Avoid jumping from one member to

another. Use proper passageway.
xi)
Keep both hands free while

climbing. Don't try to bypass the
steps of the ladder.
xii)
Try to maintain calm at height. Avoid

over exertion.
xiii)
Avoid movements on beam.
xiv)
Elevated workplaces including roofs

should be provided with safe means
of access and egress such as stairs,
ramps or ladders.
6.8.2
i)
Roof Work
All roof-work operations should be
pre-planned
and
properly
supervised.
6227-OISD-192
Roof
work
should
only
be
undertaken by workers who are
physically and psychologically fit
and have the necessary knowledge
and experience for such work.
iii)
Work on roofs shouldn't be carried

on in weather conditions that
threaten the safety of workers.
iv)
Crawling boards, walkways and roof

ladders should be securely fastened
to a firm structure.
v)
Roofing brackets should fit the slope

of the roof and be securely
supported.
vi)
Where it is necessary for a person

to kneel or crouch near the edge of
the roof, necessary precautions
should be taken.
vii)
On a large roof where work have to

be carried out at or near the edge, a
simple barrier consisting of crossed
scaffold tubes supporting a tubing
guardrail may be provided.
viii)
All covers for openings in roofs

should be of substantial construction
and be secured in position.
ix)
Roofs with a pitch of more than 10

should be treated as sloping.
x)
When work is being carried out on

sloping roofs, sufficient and suitable
crawling boards or roof ladders
should be provided and firmly
secured in position.
xi)
During extensive work on the roof,

strong barriers or guardrails and toeboards should be provided to stop a
person from falling off the roof.
xii)
Where workers are required to work

on or near roofs or other places
covered with fragile material,
through which they are liable to fall,
they should be provided with
suitable roof ladders or crawling
boards strong enough and when
spanning across the supports for the
roof covering to support those
workers.
xiii)
A minimum of two boards should be

provided so that it is not necessary
for a person to stand on a fragile
roof to move a board or a ladder, or
for any other reason.
pre-defined
i)
iii)
ii)
6.8.3
i)
Work on tall chimneys
c)
For the erection and repair of tall

chimneys, scaffolding should be
provided. A safety net should be
maintained at a suitable distance
below the scaffold.
d)
e)
f)
haul
heavy
materials
or
equipment up and down by hand
to or from the workplace on the
chimney;
fasten pulleys or scaffolding to
reinforcing rings without first
verifying their stability;
work alone;
climb a chimney that is not
provided with securely anchored
ladders or rungs;
Work on chimneys in use unless
the necessary precautions to
avoid danger from smoke and
gases have been taken.
ii)
The scaffold floor should always be

at least 65 cm below the top of the
chimney.
iii)
Under the working floor of the

scaffolding the next lower floor
should be left in position as a catch
platform.
iv)
The distance between the inside

edge of the scaffold and the wall of
the chimney should not exceed 20
cm at any point.
x)
v)
Catch platforms should be erected

over:
6.9
HANDLING
EQUIPMENT:
6.9.1
General Provisions
(a)
(b)
vi)
the entrance to the chimney;

Passageways
and
working
places where workers could be
endangered by falling objects.
g)
(c)
vii)
stairs or ladders;
a column of iron rungs securely
embedded in the chimney wall;
Other appropriate means.
When workers use the outside rungs
to climb the chimney, a securely
fastened steel core rope looped at
the free end and hanging down at
least 3 m should be provided at the
top to help the workers to climb on
to the chimney.
viii)
While work is being done on

independent chimneys the area
surrounding the chimney should be
enclosed by fencing at a safe
distance.
ix)
Workers
employed
on
the
construction,
alteration,
maintenance or repair of tall
chimneys should not:
a)
b)
work on the outside without a

safety harness attached by a
lifeline to a rung, ring or other
secure anchorage;
put tools between the safety
harness and the body or in
pockets not intended for the
purpose;
6227-OISD-192
AND
LIFTING
Following are the general guidelines

to be followed with regard to all
types of handling and lifting
equipment in addition to the
guidelines for specific type of
equipments dealt later on.
For climbing tall chimneys, access

should be provided by:
(a)
(b)
Work on independent chimneys

should not be carried on in high
winds, icy conditions, fog or during
electrical storms.
i)
There should be a well-planned

safety programme to ensure that all
the lifting appliances and lifting gear
are selected, installed, examined,
tested, maintained, operated and
dismantled with a view to preventing
the occurrence of any accident;
ii)
All lifting appliances shall be

examined by competent persons at
frequencies as specified in "The
Factories act".
iii)
Check thoroughly quality, size and

condition of all lifting tools like chain
pulley blocks, slings, U-clamps, Dshackles etc. before putting them in
use.
iv)
Safe lifting capacity of all lifting &

handling equipment, tools and
shackles should be got verified and
certificates obtained from competent
authorities before its use. The safe
working load shall be marked on
them.
v)
Check periodically the oil, brakes,

gears, horns and tyre pressure of all
moving equipments like cranes,
forklifts, trailers etc as per

manufacturer's recommendations.
vi)
Check the weights to be lifted and

accordingly decide about the crane
capacity, boom length and angle of
erection.
vii)
Allow lifting slings as short as

possible and check packing at the
friction points.
viii)
While lifting/placing of the load, no

unauthorised person shall remain
within the radius of the boom and
underneath the load.
ix)
While loading, unloading and

stacking of pipes, proper wedges
shall be placed to prevent rolling
down of the pipes.
x)
Control longer jobs being lifted up

from both ends.
xi)
Only trained operators and riggers

should carry out the job. While the
crane is moving or lifting the load,
the trained rigger should be there for
keeping a vigil against hitting any
other object.
xii)
During high wind conditions and

nights, lifting of heavy equipments
should be avoided. If unavoidable to
do erection in night, operator and
rigger should be fully trained for
night
signaling.
Also
proper
illumination should be there.
xiii)
Allow crane to move on hard, firm

and leveled ground.
xiv)
When crane is in idle condition for

long periods or unattended, crane
boom should either be lowered or
locked as per manufacturer's
guidelines.
xv)
xvi)
xvii)
6.9.2
i)
Hook and load being lifted shall

remain in full visibility of crane
operators, while lifting, to the extent
possible.
Don't allow booms or other parts of
crane to come within 3 meters reach
of overhead electrical cables.
No structural alterations or repairs
should be made to any part of a
lifting appliance, which may affect
the safety of the appliance without
the permission and supervision of
the competent person.
Hoists
6227-OISD-192
Hoist shafts should be enclosed with

rigid panels or other adequate
fencing at:
(a)
(b)
(c)
ground level on all sides;

all other levels at all points at
which access is provided;
all points at which persons are
liable to be struck by any moving
part.
ii)
The enclosure of hoist shafts,

except at approaches should extend
where practicable at least 2mt
above the floor, platform or other
place to which access is provided
except where a lesser height is
sufficient to prevent any person
falling down the hoistway and there
is no risk of any person coming into
contact with any moving part of the
hoist, but in no case should the
enclosure be less than 1mt in
height.
iii)
The guides of hoist platforms should

offer sufficient resistance to bending
and, in the case of jamming by a
safety catch, to buckling.
iv)
Where necessary to prevent danger,

adequate covering should be
provided above the top of hoist
shafts to prevent material falling
down them.
v)
Outdoor hoist towers should be

erected on firm foundations, and
securely
braced,
guyed
and
anchored.
vi)
A ladderway should extend from the

bottom to the top of outdoor hoist
towers, if no other ladderway exists
within easy reach.
vii)
Hoisting engines should be of ample

capacity to control the heaviest load
that they will have to move.
viii)
Hoists should be provided with

devices that stop the hoisting engine
as soon as the platform reaches its
highest stopping place.
ix)
Winches should be so constructed

that the brake is applied when the
control handle is not held in the
operating position.
x)
It should not be possible to set in

motion from the platform a hoist,
which is not designed for the
conveyance of persons.
xi)
Winches should not be fitted with

pawl and ratchet gears on which the
pawl must be disengaged before the
platform is lowered.
xii)
Hoist platforms should be capable of

supporting the maximum load that
they will have to carry with a safety
factor.
xiii)
Hoist platforms should be equipped

with safety gear that will hold the
platform with the maximum load if
the hoisting rope breaks.
xiv)
If workers have to enter the cage or

go on the platform at landings there
should be a locking arrangement
preventing the cage or platform from
moving while any worker is in or on
it.
xv)
On sides not used for loading and

unloading, hoist platforms should be
provided with toe-boards and
enclosures of wire mesh or other
suitable material to prevent the fall
of parts of loads.
xvi)
Where necessary to prevent danger

from falling objects, hoist platforms
should be provided with adequate
covering.
xvii)
Counterweights consisting of an
assemblage of several parts should
be made of specially constructed
parts rigidly connected together.
xviii)
Counterweights
guides.
xix)
Platforms should be provided at all

landings used by workers.
xx)
should
run
on the platform: the carrying

capacity in kilograms or other
appropriate standard unit of
weight;
on the hoisting engine: the

lifting capacity in kilograms or
other appropriate standard
unit of weight;
on every approach to the hoist

and on the platform: prohibition of use by persons.
xxi)
Hoists intended for the carriage of

persons should be provided with a
cage so constructed as to prevent
any person from falling out or being
trapped between the cage and any
fixed part of the structure when the
cage gate is shut, or from being
struck by the counterbalance weight
or by articles or materials tailing
down the hoistway.
xxii)
On each side in which access is

provided, the cage should have a
gate fitted with devices which
ensure that the gate cannot be
opened except when the cage is at
a landing and that the gate must be
closed before the cage can move
away from the landing.
xxiii)
Every gate in the enclosure of the

hoist shaft which gives access from
a landing place to the cage should
be fitted with devices to ensure that
the gate cannot be opened except
when the cage is at that landing
place, and that the cage cannot be
moved away from that landing place
until the gate is closed.
6.9.3
Derricks
Stiff-leg derricks
i)
Derricks should be erected on a firm

base capable of taking the
combined weight of the crane
structure and maximum rated load.
ii)
Devices should be used to prevent

masts from lifting out of their
seating.
iii)
Electrically operated derricks should

be effectively earthed from the sole
plate or framework.
iv)
Counterweights should be so
arranged that they do not subject
the backstays, sleepers or pivots to
excessive strain.
v)
When derricks are mounted on

wheels:
on hoists authorised or certified for

the conveyance of persons:
6227-OISD-192
on the platform or cage: the

maximum number of persons
to be carried at one time;
on hoists for goods only:
on all hoists:
(b)
(c)
in
Following notices should be posted

up conspicuously and in very legible
characters:
(a)
a)
b)
a rigid member should be used to

maintain the correct distance
between the wheels;
they should be equipped with
struts to prevent them from
dropping if a wheel breaks or the
derrick is derailed.
vi)
The length of a derrick jib should not

be altered without consulting the
manufacturer.
vii)
The jib of a scotch derrick crane

should not be erected within the
backstays of the crane.
iii)
Gin poles should be fastened at

their feet to prevent displacement in
operation.
iv)
Gin poles, which are moved from

place to place and re-erected,
should not be taken into use again
before the pole, lifting ropes, guys,
blocks and other parts have been
inspected, and the whole appliance
has been tested under load.
v)
When platforms or skips are hoisted

by gin poles, precautions should be
taken to prevent them from spinning
and to provide for proper landing.
Guy derricks
6.9.5
i)
The restraint of the guy ropes

should be ensured by fitting stirrups
or anchor plates in concrete
foundations.
ii)
The mast of guy derricks should be

supported by six top guys spaced
approximately equally.
iii)
The spread of the guys of a guy

derrick crane from the mast should
not be more than 450 from the
horizontal.
iv)
Guy ropes of derricks should be

equipped with a stretching screw or
turnbuckle or other device to
regulate the tension.
v)
Gudgeon pins, sheave pins and fool

bearings should be lubricated
frequently.
vi)
When a derrick is not in use, the

boom should be anchored to
prevent it from swinging.
6.9.4
i)
(a)
(b)
(c)
(d)
(e)
ii)
i)
Where tower cranes have cabs at

high level, persons, capable and
trained to work at heights, should
only be employed as crane
operators.
ii)
The characteristics of the various

machines available should be
considered against the operating
requirements and the surroundings
in which the crane will operate
before a particular type of crane is
selected.
iii)
Care should be taken in the

assessment of wind loads both
during operations and out of service.
Account should also be taken of the
effects of high structures on wind
forces in the vicinity of the crane.
iv)
The ground on which the tower

crane stands should have the
requisite bearing capacity. Account
should be taken of seasonal
variations in ground conditions.
v)
Bases for tower cranes and tracks

for rail-mounted tower cranes should
be firm and level. Tower cranes
should only operate on gradients
within limits specified by the
manufacturer. Tower cranes should
only be erected at a safe distance
from excavations and ditches.
vi)
Tower cranes should be sited where

there is clear space available for
erection, operation and dismantling.
As far as possible, cranes should be
sited so that loads do not have to be
handled over occupied premises,
over public thoroughfares, other
construction works and railways or
near power cables.
Gin poles
Gin poles should:
be straight;
consist of steel or other suitable
metal;
be adequately guyed and
anchored;
be vertical or raked slightly
towards the load;
be of adequate strength for the
loads that they will be required to
lift/move.
Gin poles should not be spliced and
if a gin pole is composed of different
elements, they should be assembled
in conformity with their intrinsic
material strength.
6227-OISD-192
Tower cranes
vii)
viii)
ix)
x)
Where two or more tower cranes are

sited in positions where their jibs
could touch any part of the other
crane, there should be direct means
of communication between them
and a distinct warning system
operated from the cab so that one
driver may alert the other of
impending danger.
The manufacturers' instructions on
the methods and sequence of
erection and dismantling should be
followed. The crane should be
tested before being taken into use.
The climbing operation of climbing
tower cranes should be carried out
in accordance with manufacturers'
instructions.
The
free-standing
height of the tower crane should not
extend beyond what is safe and
permissible in the manufacturers'
instructions.
When the tower crane is left
unattended,
loads should be
removed from the hook, the hook
raised, the power switched off and
the boom brought to the horizontal.
For longer periods or at times when
adverse weather conditions are
expected, out of service procedures
should be followed. The main jib
should be slewed to the side of the
tower away from the wind, put into
free slew and the crane immobilised.
xi)
A windspeed measuring device

should be provided at an elevated
position on the tower crane with the
indicator fitted in the drivers' cab.
xii)
Devices should be provided to

prevent loads being moved to a
point where the corresponding safe
working load of the crane would be
exceeded. Name boards or other
items liable to catch the wind should
not be mounted on a tower crane
other than in accordance with the
manufacturers' instructions.
xiii)
6.9.6
Tower cranes should not be used for

magnet, or demolition ball service,
piling operations or other duties,
which could impose excessive
loading on the crane structure.
Lifting ropes
i)
Only ropes with a known safe

working capacity should be used as
lifting ropes.
ii)
Lifting ropes should be installed,

maintained
and
inspected
in
accordance with manufacturers'
instructions.
iii)
Repaired steel ropes should not be

used on hoists.
iv)
Where multiple independent ropes

are used, for the purpose of stability,
to lift a work platform, each rope
should be capable of carrying the
load independently.
6.10
VEHICLE MOVEMENT
6.10.1 Park vehicles only at designated

places. Don't block roads to create
hindrance for other vehicles.
6.10.2 Don't overload the vehicle.
6.10.3 Obey speed limits and traffic rules.
6.10.4 Always expect the unexpected and
be a defensive driver.
6.10.5 Drive carefully during adverse
weather and road conditions.
6.10.6 Read the road ahead and ride to the
left.
6.10.7 Be extra cautious at nights. Keep
wind screens clean and lights in
working condition.
6.10.8 All vehicles used for carrying
workers and construction materials
must undergo predictive/preventive
maintenance and daily checks
6.10.9 Driver with proper valid driving
license shall only be allowed to drive
the vehicle
6.10.10 Routes shall be leveled, marked and
planned in such a way so as to
avoid potential hazards such as
overhead power lines and sloping
ground etc.
6.10.11 While reversing the vehicles, help of
another worker should be ensured
at all times
6.10.12 An unattended vehicle should have
the engine switched off
6.10.13 Wherever possible one-way system
shall be followed
6.10.14 Barriers/fixed stops should be
provided for excavation/openings to
prevent fall of vehicle
6227-OISD-192
6.10.15 Load should be properly secured
xiv)
6.10.16 The body of the tipper lorry should

always be lowered before driving
the vehicle off.
ELCB for all temporary connections

must be provided. Use insulated 3pin plug tops.
xv)
All power supply cables should be

laid properly and neatly so that they
don't cause hindrance to persons
working and no physical damage
also takes place to the cables during
various construction activities.
6.10.17 Signs/signals/caution boards

should be provided on routes .
6.11
etc.
ELECTRICAL
6.11.1 General Provisions
xvi)
i)
Only persons having valid licenses

should be allowed to work on
electrical facilities.
All Power cables to be properly

terminated using glands and lugs of
proper size and adequately crimped.
xvii)
ii)
No person should be allowed to

work on live circuit. The same, if
unavoidable, special care and
authorisation need to be taken.
Use spark-proof/flame proof type

electrical fittings in Fire Hazard
zones as per area classification
under OISD-STD-113.
xviii)
iii)
Treat all circuits as "LIVE" unless

ensured otherwise.
Check
installations
of
steel
plates/pipes to protect underground
cables at crossings.
iv)
Electrical "Tag Out" procedure

"MUST" be followed for carrying out
maintenance jobs.
xix)
v)
Display voltage ratings prominently

with "Danger" signs.
vi)
Put caution/notice signs

starting the repair works.
vii)
All electrical equipment operating

above 250V shall have separate and
distinct connections to earth grid.
Don't lay unarmored cable directly

on ground, wall, roof or trees. All
temporary cables should be laid at
least 750 mm below ground and
cable markers should be provided.
Proper sleeves should be provided
at road crossings. In case temporary
cables are to be laid on wooden
poles/steel poles, the minimum
cable heights should be 4.5 M.
xx)
Maintain safe overhead distance of

HT cables as per Indian Electricity
Rules and relevant acts.
xxi)
Don't connect any earthing wire to

the pipelines/structures.
xxii)
Don't make any unsafe temporary

connections, naked joints/wiring etc.
xxiii)
Ensure that temporary cables are

free from cuts, damaged insulation,
kinks or improper insulated joints.
xxiv)
Check at periodic intervals that pins

of sockets and joints are not loose.
xxv)
Protect electrical wires/equipments

from water and naked flames.
xxvi)
Illuminate
areas.
viii)
ix)
before
Proper grounding to be ensured for

all switch boards and equipment
including Portable ones prior to
taking into service.
Make sure that electrical switch
boards, portable tools, equipments
(like grinding machine etc.) don't get
wet during their usage. If it happens,
stop the main supply, make the tools
dry and then only use them. Check
proper earthing.
All
temporary
switch boards/
KIOSKS put up at work site should
be suitably protected from rain and
the level of same should be high
enough to avoid contact with water
due to water logging.
x)
Don't work wet on electrical system.
xi)
Don't overload the electrical system.
xii)
Use only proper rated HRC fuses.
xiii)
Industrial type extension boards and

Plug sockets are only to be used.
6227-OISD-192
suitably
all
the
work
xxvii) All switchboards should be of MS

structure only and incoming source
should be marked.
xxviii) Hand lamps should not be of more
than 24V rating.
xxix)
Fire extinguishers (DCP/CO2/Sand

buckets) should be kept near
temporary switch boards being used

for construction purposes. Don't use
water for fighting electrical fires.
xxx)
Insulating mats shall be provided in

the front and back end of switch
boards.
xxxi)
All parts of electrical installations

should be so constructed, installed
and maintained as to prevent
danger of electric shock, fire and
external explosion.
Periodic checking/certification of
electrical safety appliances such as
gloves, insulating mats, hoods etc.
to be done/witnessed along with
maintaining a register at site signed
by competent authority.
ensure suitability for its proposed

use.
ii)
At the beginning of every shift, the

person
using
the
electrical
equipment should make a careful
external
examination
of
the
equipment
and
conductors,
especially the flexible cables.
iii)
Apart from some exceptional cases,

work on or near live parts of
electrical equipment should be
forbidden.
iv)
Before any work is begun on

conductors or equipment that do not
have to remain live:
a)
xxxii) A notice displaying following, should

be kept exhibited at suitable places:
a)
b)
c)
prohibiting unauthorised persons

from
entering
electrical
equipment
rooms
or
from
handling or interfering with electrical apparatus;
containing directions as to
procedures in case of fire, rescue
of persons in contact with live
conductors and the restoration of
persons suffering from electric
shock;
specifying the person to be
notified in case of electrical
accident
or
dangerous
occurrence, and indicating how to
communicate with him.
xxxiii) No other cables/pipes to be laid in

trench used for electrical cables.
xxxiv) Utmost care should be taken while
excavating Earth from cable trench
to avoid damage or any accident.
xxxv) Sub-station floor cut-outs meant for
switch board installations to be
covered wherever installation is
incomplete.
NOTE: A Residual Current Operated Circuit
Breaker (RCCB) or Earth Leakage
Circuit Breaker (ELCB), when
installed, protects a human being to
the widest extent. RCCB or ELCB
should be provided as per Indian
Electricity Rules.
6.11.2 Inspection and maintenance
i)
All electrical equipment should be

inspected before taking into use to
6227-OISD-192
b)
c)
d)
e)
the current should be switched

off by a responsible authorised
person;
precautions should be taken to
prevent the current from being
switched on again;
the conductors or the equipment
should be tested to ascertain that
they are dead;
the conductors and equipment
should be earthed and shortcircuited;
neighbouring live parts should be
adequately protected against
accidental contact.
v)
After work has been done on

conductors and equipment, the
current should only be switched on
again on the orders of a competent
person after the earthing and shortcircuiting have been removed and
the workplace reported safe.
vi)
Electricians should be provided with

approved and tested tools, and
personal protective equipment such
as rubber gloves, mats etc.
vii)
All conductors and equipment

should be considered to be live
unless there is a proof of the
contrary.
viii)
When work has to be done in

dangerous proximity to live parts the
current should be cut off. If for
operational reasons this is not
possible, the live parts should be
fenced off or enclosed by qualified
staff from the sub-station concerned.
6.11.3.
Testing
i)
Electrical installations should be

inspected and tested and the results
recorded.
ii)
Periodic testing of the efficiency of

the earth leakage protective devices
should be carried out.
iii)
Particular attention should be paid to

the earthing of apparatus, the
continuity of protective conductors,
polarity and insulation resistance,
protection
against
mechanical
damage
and
condition
of
connections at points of entry.
6.12
OFFSHORE
6.12.2 Drilling Rigs

i)
Location of jack up rigs should not

be less than 5 Kms from shipping
route. Orientation of the rig, wind
direction etc are required for safe
landing of helicopter. Information
w.r.t. sea currents, wind speed, Hilo tide etc are required for mooring
of supply vessels.
ii)
Sea bed condition at every location

should be ensured for safety of rig.
iii)
Radio and other communication

facilities should be such to maintain
contact with base all times.
iv)
During toeing of rig, the rig deck

should be clear of load, toeing lines
should be in good condition and
tensions in various toeing lines
should be constantly monitored.
v)
Few steps during toeing are:
6.12.1 General
The isolated nature of offshore installations
are hazardous. They call for greater need for
safety and survival at offshore. Safety at
offshore is safety of installations and safety
of personnel. Safety problems and accidents
at offshore have high risks due to limited
space, helicopter operation, sea transport
etc. Following are the general safety
guidelines to be followed in addition to the
safety guidelines stipulated for specific jobs
dealt later on:
i)
ii)
iii)
iv)
v)
Workers should be well trained to

do their job independently with high
degree of self-control and selfdiscipline.
On arrival at offshore, everyone
should be briefed about the safety
rules to be followed at offshore,
evacuation
system
etc.
All
personnel should wear overall
(dangri), helmet and shoes for
personnel protection.
In case of emergency, workers
should follow instruction of Field
Production Superintendent (F.P.S.)
In certain cases instructions may be
given to abandon the offshore
installation and evacuate the
persons to safe location.
To overcome above problems,
offshore personnel must receive
training for using life saving
appliances and other personal
survival techniques.
Any person working at offshore
should have one person as standby
for any eventuality.
6227-OISD-192
a)
b)
c)
d)
crane booms should be

secured to their vesta,
all hatches and water tight
doors should be closed,
number of personnel on board
should be restricted,
evacuate in case of emergency
and operation should be
completed preferably in day
light.
6.12.3 Drilling
i)
In view of CO2 and H2S gas cut from

well, effective ventilation should be
provided where drilling is in
progress.
ii)
Safety alarm shall be checked in

advance in view of failure of
ventilation system.
iii)
Suitable sensors for H2S and

Methane should be function tested
time to time and suitable colour
code should be given.
iv)
Working areas of the crane should

be illuminated during night to avoid
accident.
v)
Clear space should be available for

despatch and receipt of load and, in
particular,
basket
transfer
of
passengers. Persons engaged in
loading/unloading
of
materials
should be protected from falling into
the sea.
iii)
Experienced person should be

engaged in operation of specific
equipment like winches, cranes etc.
Surface safety valve or SDV should

be checked for no gas leakage from
bleed port / flange etc., in the well
head area. It should not be in
"mechanical override" or bypassed
from panel.
iv)
At least three cable turns shall

always be there on the winch drum.
High pressure gas lift lines

blowdown system should be O.K.
v)
Auto actuation of SDVs in the inlet

of pressure vessels should be O.K.
and in "normal position" from
shutdown panels. A record of status
of switches normal/bypassed in
auto-con* panels (PSH, PSL, LSL,
ILSL) should be maintained.
vi)
Signal light should be fitted at the

top of the jib.
vii)
Crane hook should be fitted with

safety latches.
viii)
ix)
x)
Adequate communication like walkie

talkie, round robin phone should be
available between the crane
operator, supervisor and helper.
xi)
Crane
operation
should
be
completely
stopped
during
helicopter landing/taking off.
xii)
Except for helicopter landing deck,

all decks, platforms, bridges,
ladders should have rigid and fixed
guard rails atleast one meter high
and should have one intermediate
rail midway between the handrail
and 100 mm toe board.
xiii)
Wooden ladders shall not be used

at offshore.
xiv)
Flow sensor in the flow line should

be ensured for safe working and to
avoid blow out.
xv)
Hydrogen sulphuide gas In offshore

is of great risk and at 10 ppm
(0.001%) concentration in air, a
person should not be exposed for
more than 8 hours, If concentration
is more, then breathing apparatus
should be used. Corrosion of
equipment is also caused by H2S.
xvi)
Portable H2S gas detector should

be continously used.
ii)
In case hydrocarbon Is released due

to overpressure, leak, overflow, gas
blow etc., shut down process to stop
flow of hydrocarbon. Prevent ignition
of released hydrocarbon and in case
of fire shut in the process complex
and follow emergency contigency
plan.
Sub surface safetv valve (SSSV))
below the well head should be
actuated during uncontrolled well flow and they should be regularly
checked.
6227-OISD-192
Shut Down Panels
vi)
Welders rectifier set and electrical

connections to it should be checked
and approved by electrical-incharge for proper electrical safely.
vii)
SCADA" telementry system if

available should be operational for
remote opening and closing of wells
at unmanned platforms (through
RPMC).
viii)
Local ESD/FSD (near the work site)

should be provided for jobs of very
critical nature, so that the persons
working can access it immediately in
emergency for safety. Safety officer
should judge the requirement &
inform FPS for the same.
ix)
Railings and Gratings etc. in and

around work area should be O.K.
and inspected to avoid slippage of
man into sea.
x)
Emergency shut down (ESD)

system is initiated when an
abnormal condition is detected.
ESD should be checked once in six
months.
xi)
Platform should be manned round

the clock.
xii)
Welding and cutting work should be

regulated by hot work permit.
xiii)
All detectors should be calibrated as

per
recommendation
of
the
manufacturer.
xiv)
No system should be by-passed

which affects the system of platform.
6.12.4 Production Platforms

i)
xv)
In H2S field platforms, due care shall

be taken as per recommendations.
xvi)
Follow the instructions of F.P.S.

during stay at platform
accommodate twice the number of

persons onboard installation.
iii)
Launching appliances and life boat

equipment should be checked every
week.
iv)
Boat landing areas should

adequately illuminated.
v)
Life raft has no power and they rely

on drift.
vi)
Life jacket lifts the wearer after

entering water.
vii)
Life buoys are used to rescue

persons if any person accidentally
falls in the sea.
viii)
All life saving appliances should be

inspected by the MMD surveyor /sr.
officials once a year.
ix)
Every life boat shall be inspected

once a week.
x)
Every life boat and life raft should

be serviced once a year by a
competent authority,
6.12.5 Fire Prevention And Control

i)
ii)
Provision be made for safe handling

and storage of dirty rags, trash, and
waste oil. Flammable liquids and
chemicals applied on platform
should be immediately cleaned.
Paint containers and hydrocarbon
samples, gas cylinders for welding
and cutting should be stored
properly. Cylinders should be
transported in hand-cart.
iii)
Smoking should be restricted and

no smoking area should be
identified.
iv)
Special attention should be given to

crude oil pump seals, diesel and
gas engines which are potential
source of ignition in the event of
failure.
v)
Fire and smoke detectors i.e.

ultraviolet heat, thermal and smoke
detector should be function tested
once in three months.
vi)
Fire is controlled in offshore by

water
spraying,
Halon,
CO2
flooding, DCP and sprinkler system.
vii)
Foaming agent is applied for

controlling fire in liquid hydrocarbon.
The system is not effective in gas
fire.
viii)
Light weight breathing

should be used.
ix)
The fire control plan at offshore

should reveal control station, fire
alarms and fire detectors, deluge
valves
and
sprinkler,
fire
extinguishing appliances, fireman
outfit and ventilation system.
x)
6.12.6 Life Saving Appliances

i)
ii)
Life boats with a speed of 6 knots

and carrying capacity upto 50
persons are used in offshore.
No. of life boats on one installation
should have a capacity to
6227-OISD-192
6.12.7 Safety
Precautions
during
Helicopter Transportation
i)
Passenger briefing regarding safety

rules while travelling in helicopter
should be carried out before
boarding the helicopter.
ii)
Emergency procedure should be

briefed to all the passenger In case
helicopter is to ditch into the sea.
iii)
Heli-pad should have a non-skid

surface. Nylon rope net should be
stretched on the deck.
iv)
Proper drainage should be available

on helideck.
v)
There should be no obstruction on

the helideck itself and within 3
meters of its parameter. Closest
super structure above the helideck
should have red obstruction light.
vi)
While landing fire crew of two

persons should be standby adjacent
to helideck.
vii)
Heli-deck should be properly

illuminated for night landing.
viii)
During switching off helicopter,

persons should not be allowed to go
out/ towards helicopter
system
Fire fighting equipment should be

maintained in ready to use
condition.
be
6.13
posted. To protect the public a fence

2m high should be erected
enclosing the demolition operations
and the access gates should be
secured outside working hours.
DEMOLITION
6.13.1. General provisions

i)
When the demolition of any building

or structure might present danger to
workers or to the public:
(a)
(b)
ii)
Before demolition operations begin:

(a)
(b)
(c)
(d)
iii)
iv)
v)
necessary precautions, methods

and procedures should be
adopted, including those for the
disposal of waste or residues;
the work should be planned and
undertaken only under the
supervision of a competent
person.
structural details and builders'
drawings should be obtained
wherever possible;
details of the previous use should
be obtained to identify any
possible
contamination
and
hazards
from
chemicals,
flammables, etc.;
an initial survey should be carried
out to identify any structural
problems and risks associated
with flammable substances and
substances hazardous to health.
The survey should note the type
of ground on which the structure
is erected, the condition of the
roof trusses, the type of framing
used in framed structures and the
load-bearing walls;
a method of demolition should be
formulated after the survey and
recorded in a method statement
having taken all the various
considerations into account and
identifying the problems and their
solutions;
All electric, gas, water and steam
service lines should be shut off and,
as necessary, capped or otherwise
controlled at or outside the
construction site before work
commences.
If it is necessary to maintain any
electric power, water or other
services
during
demolition
operations,
they
should
be
adequately
protected
against
damage.
As far as practicable, the danger
zone round the building should be
adequately fenced off and sign
6227-OISD-192
vi)
The fabric of buildings contaminated

with substances hazardous to health
should
be
decontaminated.
Protective clothing and respiratory
devices should be provided and
worn.
vii)
Where
plant
has
contained
flammable
materials,
special
precautions should be taken to
avoid fire and explosion.
viii)
The plant to be demolished should

be isolated from all other plant that
may contain flammable materials.
Any residual flammable material in
the plant should be rendered safe by
cleaning, purging or the application
of
an
inert atmosphere as
appropriate.
ix)
Care should be taken not to

demolish any parts, which would
destroy the stability of other parts.
x)
Demolition activities should not be

continued under adverse climatic
conditions such as high winds,
which could cause the collapse of
already weakened structures.
xi)
To prevent hazards parts of structures should be adequately shored,

braced or otherwise supported.
xii)
Structures should not be left in a

condition in which they could be
brought down by wind pressure or
vibration.
xiii)
Where a deliberate controlled

collapse technique is to be used,
expert engineering advice should be
obtained, and:
(a)
(b)
xiv)
it should only be used where the

whole structure is to come down
because it relies on the removal
of key structural members to
effect a total collapse;
it should only be used on sites
that are fairly level and where
there is enough surrounding
space for all operatives and
equipment to be withdrawn to a
safe distance.
When equipment such as power
shovels and bulldozers are used for
demolition, due consideration should

be given to the nature of the building
or structure, its dimensions, as well
as to the power of the equipment
being used.
xv)
If a swinging weight is used for

demolition, a safety zone having a
width of at least one-and-a-half
times the height of the building or
structure should be maintained
around the points of impact.
6.13.2. Demolition of structural steelwork

i)
All precautions should be taken to

prevent danger from any sudden
twist, spring or collapse of
steelwork, ironwork or reinforced
concrete when it is cut or released.
ii)
Steel
construction should
demolished tier by tier.
iii)
Structural steel parts should be

lowered and not dropped from a
height.
6.14
be
RADIOGRAPHY
6.14.1 All radiography jobs shall be carried

out as per BARC Safety Regulations
6.14.2 During field radiography, nearby
area around the radiation source
should be cordoned off.
6.14.3 If the field radiography is to be done
at the same location repeatedly, it is
advisable to provide either a wire
fencing around or a temporary brick
enclosure.
6.14.4 Special permission/permit should be
taken for radiography from area-incharge.
6.14.5 As far as possible, field radiography
should be done only during night
time when there is little or no
occupancy there.
6.14.6 Radiation warning signals should be
pasted all along the cordoned off
area.
6.14.7 Entry into the restricted area by
unauthorised persons should be
strictly prohibited during exposure.
6.14.8 The radiation level alongwith the
cordon should be monitored by a
suitable and well-calibrated radiation
survey meter.
6227-OISD-192
6.14.9 All
personnel
working
with
radiography sources should wear
appropriate protective equipment
and film badges issued by BARC.
6.14.10 Protection
facilities
such
as
manipulator rod, remote handling
tongs, lead pots, radiation hazard
placards and means of cordon off
shall be available at each site.
6.14.11 The radiography source shall never
be touched or handled directly with
hands.
6.14.12 The package containing radiography
cameras and sources should never
be carried by public transport like
bus, train etc.
6.14.13 Radiography sources and cameras,
when not in use, should be stored
inside a source pit with lock and key
arrangement as approved by BARC.
The storage room should preferably
be located in an isolated area of
minimum occupancy and radiation
level outside the storage room
should not exceed 0.25 mR/hr as
per BARC Regulations.
6.14.14 In case of an accident (due to loss
or of damage to radiography
source), action should be taken in
line
with
BARC
Safety
Rules/Guidelines.
6.15
SAND/SHOT BLASTING/ SPRAY

PAINTING
6.15.1 Sand blasting should be used only

after approval from competent
person.
6.15.2 Air Compressor used for sand/shot
blasting/painting should have guard
and positioned away from the work
place.
6.15.3 Exhaust of the prime mover, if IC
engine is used, should be directed
away from the work place.
6.15.4 In case of motor driven compressor,
the body of the motor as well as the
compressor to be properly earthed.
6.15.5 The hoses used for compressed air
should be of proper quality, and
health of the same to be ensured
through regular check/ test.
6.15.6 The
operator
of
sand/shot
blasting/painting
should
wear
suitable PPE's including mask.
6.15.7 Adequate measures to be taken to
suppress dust/spray particle.
iv)
All deck openings including those for

buckets should be fenced.
6.16.2 Rescue & Emergency procedures

i)
Persons who work over water

should be provided with some form
of buoyancy aid. Life jackets should
provided sufficient freedom of
movement, have sufficient buoyancy
to bring persons to the surface and
keep them afloat face upwards, be
easily secured to the body, be
readily visible by way of self
luminous paint/strip.
Nobody should work alone on or
above water.
Each worker should be trained in the
procedure to be followed in the
event of an emergency.
6.15.8 Sand used for sand blasting should

be suitably covered & protected
from to rain/moisture.
6.15.9 When these activities are done in
confined places, adequate measure
to be taken for proper ventilation.
6.16
WORK ABOVE WATER
6.16.1 General Provisions

i)
Where work is done over or in close
proximity to water & where
possibility of drowning exists,
provision should be made for:
a)
Preventing workers from falling into
water;
b)
The rescue of workers in danger
of drowning;
c)
Safe and sufficient transport.
ii)
ii)
iii)
7.0
ADDITIONAL
SAFETY
PRECAUTION
FOR
UNITS
WITH HYDROCARBONS
In addition to general safety
precautions as outlined above for
the activities in Clause 6.0, following
additional safety precautions need
to be taken for the sites within the
operating area or nearby, where
presence of Hydrocarbons cannot
be ruled out.
Provisions for the safe performance

of work over or in close proximity to
water
should
include,
where
appropriate, the provision and use of
suitable and adequate:
a)
b)
c)
iii)
a)
b)
c)
d)
e)
f)
g)
fencing, safety nets and

safety
harnesses;
lifebuoys, life jackets and manned
boats;
protection against such hazards
as reptiles and other animals.
Gangways,
pontoons,
bridges,
footbridges and other walkways or
work places over water should:
possess
adequate strength and
stability;
be sufficiently wide to allow safe
movement of workers;
have level surfaces free from
tripping hazards;
be
adequately
lit when natural
light is insufficient;
where practicable and necessary, to
prevent danger, be provided with
toe-boards, guard rails, hand ropes
etc.
be
secured
to prevent
dislodgment by rising water or high
winds;
if necessary, be equipped with
ladders which should be sound, of
sufficient strength and length and be
securely lashed to prevent slipping.
6227-OISD-192
i)
No job shall be carried out without a

valid permit. Permit should be in
line with OISD-STD-105 "Work
Permit System".
ii)
Smoking should be prohibited in all

places
containing
readily
combustible or flammable materials
and
"No Smoking" notices be
prominently displayed.
iii)
In confined spaces and other places

where flammable gases, vapours or
dusts can cause danger, following
measures should be taken:
(a)
(b)
(c)
(d)
only approved type electrical

installations and equipment,
including portable lamps, should
be used;
there should be no naked
flames or source of ignition;
oily rags, waste and clothes or
other substances liable to
spontaneous ignition should be
removed without delay to a safe
place;
ventilation should be provided.
iv)
Regular inspections should be made

of places where there are fire risks.
These include the vicinity of heating
appliances, electrical installations
and conductors, stores of flammable
and combustible materials, welding
and cutting operations.
v)
Welding, flame cutting and other hot

work should only be done after
issuance of work permit in line with
the requirement of OISD-STD-105
after appropriate precautions, as
required, are taken to reduce the
risk of fire. For carrying out other
jobs also, OISD-STD-105 should be
followed strictly.
vi)
Fire-extinguishing equipment should

be well maintained and inspected at
suitable intervals by a competent
person. Access to fire-extinguishing
equipment such as hydrants,
portable
extinguishers
and
connections for hoses should be
kept clear at all times.
vii)
All supervisors and a sufficient

number of workers should be trained
in the use of fire-extinguishing
equipment, so that adequate trained
personnel are readily available
during all working periods.
viii)
Audio means to give warning in

case of fire should be provided
where this is necessary to prevent
danger. Such warning should be
clearly audible in all parts of the site
where persons are liable to work.
There should be an effective
evacuation plan so that all persons
are evacuated speedily without
panic and accounted for and all
plant and processes shut down.
ix)
Notices should be posted

conspicuous places indicating:
(a)
(b)
x)
at
xi)
A dry chemical type fire extinguisher

shall be made available in the work
area. Also fire protection facilities
like running hoses etc. as per permit
should be complied with.
xii)
Wherever required, welding screens

shall be put up to protect other
equipment in adjoining areas
against flying sparks. Material used
should be metal/asbestos/water
curtain.
xiii)
Welding or cutting of vessels/

equipments used in Hydrocarbon/
hazardous chemicals shall be done
after proper gas freeing and
verifying the same with the
explosive-meter.
xiv)
The confined space/equipment shall

be gas freed and cleaned.
xv)
Absence of any toxic gas and any

flammable gas above explosion limit
shall be ensured with the help of
gas detection instrument and
explosive meter respectively.
xvi)
Used and hot electrode stubs shall

be discarded in a metal bucket.
xvii)
Use approved and certified flame

arrestors for vehicles.
xviii)
Work permit to be obtained, if

construction work is carried out
within existing operating area.
8.0
FIRST AID
First aid facilities should be provided
in line with various statutory
regulations like factory act etc.
However following care should be
taken:
i)
First aid, including the provision of

trained personnel should be ensured
at work sites. Arrangement should
be made for ensuring the medical
attention of the injured workers. First
aid box should be as per the Factory
rules.
ii)
Suitable rescue equipment, like

stretchers should be kept readily
available at the construction site.
iii)
First-aid
kits
or
boxes,
as
appropriate and as per statutory
requirements, should be provided at
workplaces and be protected
against contamination by dust,
moisture etc.
the nearest fire alarm;

the telephone number and
address
of
the
nearest
emergency services.
The work site shall be cleared of all
combustible materials, as Sparks
and molten metal coming from the
welding job can easily ignite
combustible materials near or below
the welding site. If the combustible
materials cannot be removed from
the area, the same shall be properly
shielded.
6227-OISD-192
iv)
First-aid kit or boxes should not

keep anything besides material for
first aid in emergencies.
v)
First-aid kits and boxes should

contain simple and clear instructions
to be followed, be kept under the
charge of a responsible person
qualified to render the first aid and
be regularly inspected and stocked.
vi)
Where the work involves risk of

drowning, asphyxiation or electric
shock, first-aid personnel should be
proficient in the use of resuscitation
and other life saving techniques and
in rescue procedures.
vii)
Emergency telephone numbers of

nearby Hospitals, Police, Fire
Station and Administration should
be prominently displayed.
9.0
Poster: Posters with safety slogan

in
humorous,
gruesome
demonstrating manner may be used
to discourage bad habits attributable
to accidents by appealing to the
workers' pride, self-love, affection
curiosity or human aspects. These
should be displayed in prominent
location(s).
ii)
Safety Sign Boards: Different type

of message of cautioning, attention,
notice etc. should be displayed at
the appropriate places for learning/
awareness of the workmen while
working at site.
iii)
Films & Slides: Film(s) narrating

the accident including the causes
and possible remedial ways of
preventing the recurrence of a
similar accident should be displayed
at regular intervals. Slides consisting
main points of the film show may
also be shown to workers.
iv)
Talks, lectures & conferences:

The success of these events would
depend
much
on
audiences
understandings of the speaker (s).
The
speakers
are
to
be
knowledgeable and good presenter.
Speakers should know to hold the
attention and to influence the
audiences.
v)
Competitions:
Organise
competition(s) between the different
deptts/categories of workers. The
sense of reward/recognition also will
improve safety awareness and
result in enhancing safety levels.
vi)
Exhibitions: Exhibitions also make

the workers acquainted with hazards
and means of preventive measures.
vii)
Safety
Publication:
Safety
publications including pocket books
dealing with ways of investigation
and prevention in the field of safety
and so on, may be distributed to
workers to promote the safety
awareness.
viii)
Safety Drives: From time to time,

an intensive safety drive by
organising a safety day or a safety
week etc. should be launched.
ix)
Training: Training for covering the

hazards for different trade should be
imparted. Training should also
include the specific hazards related
DOCUMENTATION
The
intention
of
keeping
documentation of all types of
accident(s) is to prevent recurrence
of similar accident(s). All accidents
should be reported as per OISD
Guidelines (OISD-GDN-107) and
Factories act, 1948.
All accidents (major, minor or near
miss) should be investigated,
analysed and recommendations
should be documented along with
implementation status.
All related data should be welldocumented and further analysis
highlighting the major cause(s) of
accidents be done. This will help in
identifying thrust areas and training
needs for prevention of accidents.
10.0
i)
SAFETY
AWARENESS
TRAINING
&
Safety awareness to all section of

personnel ranging from site-incharge to workmen helps not only
preventing the risk but also build up
the
confidence.
Time
and
expenditures also get saved as a
result.
Safety awareness basically seeks to
persuade/inform people on safety
besides supplementing skill also.
Awareness programme may include
followings:
6227-OISD-192
to a job in addition to the general

safety training as has been dealt in
various chapters and should include
all workers. Reference may be
drawn from OISD-STD-154.
11.0
REFERRENCES
i)
Factory Act, 1948
ii)
Indian Electricity Rules
6227-OISD-192
iii)
Safety & Health in Construction by

ILO
iv)
The Building & Other Construction

Workers (Regulation, Employment
and Conditions of Service) Act 1996
ANNEXURE I
LIST OF SAFETY CODES FOR CIVIL WORKS PUBLISHED BY BUREAU OF
INDIAN STANDARDS
Sr.no
01. IS :
Code No.
818
Title
Code of Practice for Safety and Health Requirements in Electric
and Gas Welding and Cutting Operations First Revision.
02. IS : 875
Code of practice for Structural safety of buildings: Masonry walls
03. IS :
933
Specification for Portable Chemical Fire Extinguisher, Foam

Type Second Revision.
04. IS : 1179
Specification for Equipment for Eye and Face Protection during

Welding First Revision.
05. IS : 1904
Code of practice for Structural safety of buildings: Shallow

foundations
06. IS : 1905
Code of practice for Structural safety of buildings: Masonry walls
07. IS : 2171
Specification for Portable Fire Extinguishers, Dry Powder Type

Second Revision.
08. IS : 2361
Specification for Building Grips First Revision.
09. IS : 2750
Specification for Steel Scaffoldings.
10. IS : 2925
Specification for Industrial Safety Helmets First Revision.
11. IS : 3016
Code of Practice for Fires Precautions in Welding and Cutting

Operations First Revision.
12. IS : 3521
Industrial safety belts and harnesses
13. IS : 3696 Part I
Safety Code for Scaffolds and Ladders : Part I Scaffolds.
14. IS : 3696 Part II
Safety Code for Scaffolds and Ladders : Part II Ladders.
15. IS : 3764
Safety Code for Excavation Work.
16. IS : 4014 -Part I & II
Code of practice for Steel tubular scaffolding
17. IS : 4081
Safety Code for Blasting and Related Drilling Operations.
18. IS : 4082
Recommendations on staking and storage of construction

materials at site
19. IS : 4130
Safety Code for Demolition of Buildings First Revision.
20. IS : 4138
Safety Code Working in Compressed Air-First Revision
21. IS : 4756
Safety code for Tunneling works
22. IS : 4912
Safety requirements for Floor and Wall Openings, Railings and

toe Boards First Revision.
23. IS : 5121
Safety Code for Piling and other Deep Foundations.
24. IS : 5916
Safety Code for Construction involving use of Hot Bituminous

Materials.
25. IS : 5983
Specification for Eye Protectors First Revision.
26. IS : 6922
Structures subject to underground blasts, criteria for safety and

design of
27. IS : 7155
Code of recommended practices for conveyor safety
28. IS : 7205
Safety Code for Erection on Structural Steel Works.
6227-OISD-192
Sr.no
Code No.
Title
29. IS : 7069
Safety Code for Handling and Storage of Building Materials.
30. IS : 7293
Safety Code for Working with Construction Machinery.
31. IS : 7323
Guidelines for operation of Reservoirs
32. IS : 7969
Safety code for handling and storage of building material
33. IS : 8758
Recommendation for Fire Precautionary Measures

construction of Temporary Structures and Pandals.
34. IS : 8989
Safety Code for Erection of Concrete Framed Structures.
35. IS : 9706
Code of Practices for construction of Arial ropeways for

transportation of material
36. IS : 9759
Guidelines for de-watering during construction
37. IS : 9944
Recommendations on safe working load for natural and manmade fibre roap slings
38. IS : 10291
Safety code for dress divers in civil engineering works
39. IS :10386 Part I
Safety Code for Construction, Operation and Maintenance for

River Valley Projects.
40. IS :10386 Part II
Safety Code for Construction, Operation and Maintenance of

River Valley Projects.
41. IS : 11057
Code of practice for Industrial safety nets
42. IS : 13415
Code of Practice on safety for Protective barriers in and around

building
43. IS : 13416
Recommendations for preventive measures against hazards at

working places
6227-OISD-192
in
OISD GDN 207

FOR RESTRICTED
CIRCULATION ONLY
OCTOBER 2002
CONTRACTOR SAFETY
OISD GUIDELINES 207
Oil Industry Safety Directorate

Government of India
Ministry of Petroleum & Natural Gas
CONTRACTOR SAFETY
CONTENTS
SECTION
DESCRIPTION
1.0
INTRODUCTION
2.0
SCOPE
3.0
DEFINITIONS
4.0
DUTIES / RESPONSIBILITIES
4.1
Owner
4.2
Contractor
4.3
Consultant
4.5
Designer
5.0
SAFETY MANAGEMENT
5.1
Job Safety Analysis (JSA)
5.2
Criteria of a Selection of a Contractor
5.3
Site Planning and Layout
5.4
Gate Entry Procedure
5.5
Training
5.6
Inspection / Audit
5.7
Penalties for non-compliance
5.8
Incident Reporting and Investigation System
5.9
Safety Committee Meetings
5.10
Safety Equipment / Personnel Protective Equipment
6.0
REFERENCES
ANNEXURE I
List of BIS codes / Statutory Regulations
ANNEXURE II
Checklist for Safety Inspection / Audit
CONTRACTOR SAFETY
1.0
INTRODUCTION
Oil and Gas operations like Drilling,

Production, Refining, Transportation and
Distribution are inherently hazardous. A
large number of contractor workforce is
deployed to carry out construction,
maintenance and other jobs. The analysis of
the incidents in the Petroleum Sector
indicates that a large number of incidents
involved contractor workforce and have
resulted in either casualty or injury besides
leading to property damage and operational
interruptions and environmental degradation.
In order to improve the safety levels of oil
installations, the contractor safety is of
utmost importance and there is a need to
institute a good contractor safety system.
on its behalf, for supervising / co-ordinating

the activities of the contractor/execution
agency.
Contractor / Executing Agency
A physical or legal person/entity having
contractual obligation with the owner, and
who deploys one or more worker on the site.
Contractor Worker
It covers all workmen who are either selfemployed or employed through contractor,
the casual workers and includes contractors
supervisor, working at a location / site
employed directly by Owner or through their
contractor.
Incident
2.0
SCOPE
This standard covers broadly the guidelines

on the management system for enhancing
the safety levels of the contractor workforce
deployed in construction, maintenance and
operation activities in the hydrocarbon
industry.
The safety precautions to be taken while
carrying out different activities during
construction / maintenance have separately
been covered in OISD-GDN-192 on "Safety
Practices during Construction".
3.0
DEFINITIONS
Work station/Work site

A place/unit where the job is carried out by
contractor/executing agency in specified
manner with safety, during construction
phase or in operation phase.
Owner
Any physical or legal person/entity for whom
prescribed job is carried out.
It shall also include owner's designated
representative / consultant /nominee / agent,
authorised from time to time to act for and
An incident is an unplanned, uncontrolled,

unintended or unforeseen event, caused by
unsafe acts and / or unsafe conditions,
resulting in or having the potential to result in
personal injury and/or property damage.
Consultant
Consultant is a physical or legal
person/entity engaged by owner to provide
the consultancy services to owner for
management of the contract on their behalf
or as specified.
Designer
Designer is a physical or legal person / entity
engaged by owner to provide design
services of a work site.
Owner's Representative / Engineer In
Charge
The Owners representative/Engineer-incharge is the one, who has been designated
by the owner to manage the contract.
Owner's Safety Officer
A properly trained person designated by
owner who ensures safety at work site.
viii)
To specify the requirements of

Health, Safety and Environment (HSE)
(commensurate with the nature of job)
in Pre- Qualification criteria.
ix)
To designate Engineer-in-charge
and safety officer.
The commitment to safety has to be

emphasised by the owner by practice by its
own management and employees at all
levels. The duties and responsibilities of
owner should include:
x)
To
arrange
for
a
multidisciplinary safety audit team to
conduct surprise / regular safety
audits and monitor the implementation
of the recommendations.
i)
xi)
To introduce suitable schemes

for motivation of the contractor worker
to adhere to safety guidelines.
xii)
To review safety practices & their

implementation
through
periodic
surprise visit of the work sites and
monthly review meeting.
xiii)
To develop the HSE plans and

incorporate the same in the tender
document.
xiv)
To liaise with external agencies

like press, public etc and with law
enforcement, regulatory, statutory
agencies etc.
xv)
To report to statutory agencies

on safety compliance and accidents, if
any.
4.0
DUTIES/ RESPONSIBILITIES
4.1
OWNER
4.1.1
Owners Management
ii)
iii)
iv)
v)
vi)
vii)
To institute a mechanism for

identification and compliance of all
applicable
statutory
rules
&
regulations (Refer Annexure I for a list
of few important Bureau of Indian
Standards & statutory regulations).
To provide specific information to
contractors and make workers aware
on the hazards associated with job
assigned.
To provide information about
Risk Mitigation measures available at
the place of work.
To provide the contractor with
information on Owners Safety Plan &
Regulations, Emergency Management
Plan, lockout/ tag out procedure,
confined space entry, work permit
system,
excavation/trench
permit
system etc.
To specify rules (e.g. for security
including access arrangements) and
safety rules such as fire protection,
first aid arrangements, Work Permit
systems etc.
To provide comprehensive list of
statutory regulations / standards and
specification, to be complied with
during execution of contract, in the
tender document itself.
To ensure training of the
contractor
workforce,
medical
examination, and proper usage of
safety equipment.
4.1.2
Owner's Representative/Engineerin-charge
The duties & responsibilities of engineer-incharge should include:

i) To
ensure
that
all
Contract
requirements including Health, Safety,
Environment & Security are complied
with.
ii) To ensure that contractor workforce
deployed is adequately qualified,
trained and in state of health to
commensurate with the requirements
of the job.
iii) To ensure that the Tools / Tackles and
Machinery being used are properly
tested and are in sound working

conditions and necessary resources
proposed for providing safe place of
work and necessary PPE are being
used.
iv) To take the required necessary
corrective action immediately upon
noticing or receipt of a report on
noncompliance or any such condition
which poses a threat to health, safety
or environment. If during the course of
execution of the contract, any
situation of non-compliance with the
contractor's safety and health plan are
noticed / reported, the same will be
taken up with the contractor for
correction. In the event of repeated
non compliance, suitable action to be
initiated as per the contract.
v) To ensure that the incidents are
reported to all concerned within
stipulated timeframe.
vi) To ensure submission of a plan for
safe working (Method Statement)
from contractor and approval of the
same by competent person /
department.
vii)
To ensure that Work Permit

System in line with OISD-STD-105 is
adhered to.
viii)
To ensure availability of all the
documentation
needed for the
execution of contract.
ix) To ensure that the quality controls
have
been
maintained
during
fabrication/erection and all jobs
required for safe commissioning have
been carried out.
x) To ensure safe dismantling of all
temporary facilities/connections put
up by the contractor, after completion
of work.
xi) To compile a report on the safety
performance (at the conclusion of
each contract or periodically such as
annually for renewable and long-term
contracts), which is to be considered

in future when selecting contractors.
xii)
4.1.3
To ensure that the Consultant,

contractor and sub-contractor employ
/ designate qualified & trained Safety
Engineer / Officer commensurate with
requirement of the job.
Owner's Safety Officer
The duties & responsibilities of the Owner's

Safety Officer should include:
i) To assess the hazards associated
with jobs in consultation with all
concerned and establish safe working
procedure including identification of
the escape routes.
ii) To establish a written record of factors
which can cause injuries and
illnesses.
iii) To
undertake
routine/surprise
inspections of all work sites and
identify unsafe conditions & practices,
if any. Check for compliance of the
safety practices being followed with
approved HSE Plan.
iv) To investigate promptly the incidents
(including near-miss) in order to
advise corrective and/or preventive
action.
v) To maintain statistical information for
use in analyzing all phases of
incidents
and
events involving
contract personnel.
vi) To provide the means for complying
with the reporting requirements for
occupational injuries and illnesses.
vii)
To check whether the proposed

working arrangements are safe and
satisfactory,
particularly
at
the
interface between the contractor's
planned work and owners existing
facilities.
viii)
To
communicate
to
the
Contractor the imposed restrictions
which may affect the work/personnel
such as the temporary closure of a
corridor or electrical isolation of
equipment.
ix) To review and monitor the contractor's

adherence to approved HSE plan and
all applicable environmental, health,
and safety requirements.
x) To
ensure
that
Consultant,
Contractors Managers, Supervisors
and workmen at all levels (who will
plan, monitor, oversee and carry out
the work) undergo Health, Safety and
Environmental
training
in
their
respective
responsibilities
with
respect to conducting work safely and
with due regard for the protection of
the environment.
xi) To identify areas of operations where
specialized training is required to deal
with potential dangers.
xii)
To document and to bring to the

attention of the Owner's Supervisor
and
Contractor
any
noncompliance/violation of the safety
norms against approved safety and
health plan or safety and health
requirements and also raise these
issues in the Safety Committee
Meetings.
xiii)
To take part in Tool Box
Meetings at random and to ensure
maintenance of records.
4.2
CONTRACTOR
4.2.1
Contractor's Management
iii) To nominate qualified & trained Safety

Engineers / Officers reporting to the
Site in charge, for supervision, coordination and, liaison for the
implementation of the safety plan.
Similar HSE Plan should be
implemented at the subcontractors
or suppliers site /office. However the
compliance with the HSE Plan is to be
the sole responsibility of the
Contractor.
iv) To arrange suitable facilities in liaison
with the owner for drinking water,
toilets, lighting, canteen, crche etc as
applicable as per Laws/ Legislation at
site and also arrange for workmen
compensation insurance, third party
liability insurance, registration under
ESI / PF act etc as applicable.
v) To arrange for fire protection
equipment as per the advice of owner.
vi) To ensure that its employees have
completed appropriate health and
safety training as required by the
statute / regulation and also as per
requirements of the Owner /
Consultant. The documentation of
such training imparted to all its
employees should be maintained and
produced for verification as required.
vii)
Duties & responsibilities of the contractor

should include the following:
i) To implement safe methods and
practices,
deploy
appropriate
machinery,
tools
&
tackles,
experienced supervisory personnel
and skilled work force etc. required for
execution.
ii) To prepare a comprehensive and
documented plan for implementation,
monitoring and reporting of Health,
Safety and Environment (HSE) and
implement the same after its approval.
To comply with all the security

arrangements of owner.
viii)
To ensure that the plant and
equipment used on-site by him / his
employees is correctly registered,
controlled and maintained in sound
working condition.
ix) To ensure availability of First Aid
boxes and First Aid trained attendant.
x) To ensure that all incidents including
near misses are reported to all
concerned immediately.
In construction projects where subcontractors are engaged, the contractor
should set out the responsibilities, duties
and safety measures that are expected of
the sub-contractors workforce. These

measures should include the provision and
use of specific safety equipment, methods of
carrying out specific tasks on safety and the
inspection and appropriate use of tools.
The responsibilities indicated separately
under contractors Supervisor, Safety Officer
and contract worker are contractually that of
the Contractor and legally binding on the
Contractor only. However the specific
detailing as above has been given
separately for guidance and operational
convenience.
The selection of sub contractors, if
employed, should be approved by the
owner. Sub-contractor should comply fully
with all safety rules and conditions
applicable to the main contractor.
4.2.2
Contractors Supervisor / Safety

Officer
Duties & responsibilities of the Contractors

supervisor/Safety Officer should include the
following:
i) To ensure strict compliance with work
permit system by carrying out work
only with appropriate work permits
and after ensuring that all safety
precautions / conditions in the permit
are complied with and closing the
same after job completion.
vi) To take immediate action to correct

any violation of safety rules observed
or reported.
vii)
To ensure that the workers likely

to be exposed to hazardous
chemicals/materials have access to
appropriate Material Safety Data
Sheets (MSDS), wherever applicable,
and provide necessary mitigation
measures.
viii)
To ensure inspection and
certification of all tools (hand operated
as well as mechanically operated)
being used. Defective tools shall be
immediately removed.
ix) To ensure that appropriate warning
signboards or tags are displayed.
x) To ensure that workers have proper
training for their job assignments,
including use of appropriate PPE and
first aid fire fighting equipment.
xi) To comply with all applicable safety
and
health
standards,
rules,
regulations and orders issued by
competent authority pertaining to the
assigned activities.
xii)
To ensure that sick and/or

injured workers receive appropriate
first aid and/or medical attention.
ii) To ensure that required guards and

protective equipment are provided,
used, and properly maintained.
xiii)
To report each incident and/or
injury in accordance with established
procedures and assist in investigation.
iii) To ensure that tools and equipment

are properly maintained and tested.
xiv)
To take necessary action for
correction of any unsafe act /
condition at the workplace. However,
in case the same is outside the limits
of authority, it should be reported to
Owners
Engineer-in-charge
immediately.
iv) To plan the workload and assign

workers to jobs in commensuration
with their qualification, experience and
state of health.
v) To
ensure
that
the
workers
understand the work to be done, the
hazards that may be encountered,
and the proper precautions/procedure
for carrying out the work safely.
xv)
To conduct daily inspections to

ensure compliance with safety
standards, codes, regulations, rules
and orders applicable to the work
concerned.
iii) To wear PPE as stipulated and

necessary for the job.
xvi)
To ensure that workers under
their supervision are aware of their
responsibilities.
iv) To inform promptly to their supervisor

regarding all work related incidents
resulting in personal injury, illness
and/or property damage.
xvii)
To arrange daily tool box
meeting and regular site safety
meetings and maintain records in the
required formats. (Refer Clause 5.9.1)
v) To take all necessary and appropriate

safety
precautions
to
protect
themselves, other personnel and the
environment.
xviii)
To arrange stand-by supervisor/
worker where situations so demand.
xix)
To develop methods and display
banners/posters to inculcate safety
consciousness.
xx)
To attend training and ensure

participation of his workers for training
as per schedule arranged by the
Owner / Consultant and keeps himself
updated.
xxi)
To keep records of number of
persons working at the site.
xxii)
To keep a constant liaison with
Engg-in-charge
/
owners
representative on safety issues.
xxiii)
To maintain accident & nearmiss
record in a register.
xxiv)
To ensure that only PPE of the
approved type by owner is used at
site.
A separate Safety Officer should
assigned, where more than 100 workers
employed at site. For smaller jobs,
supervisor should assume the role of
safety officer also.
4.2.3
be
are
the
the
CONSULTANT
The activities and responsibilities covered

under the scope of the Owner may be
delegated to the consultant in those cases
as applicable, based on the respective
contract
conditions.
The
primary
responsibility of Consultant is to ensure
compliance with agreed HSE plan for the
contract by the Contractor. However those
responsibilities conferred on Owner as
Principal employer cannot be delegated to
consultant.
Where the consultants scope involves
Engineering and Design, those factors under
Designer should also be applicable.
In all cases, the Consultant's scope should
include submission of latest HSE plans for
work under his and Contractor's purview and
implementing the same till job completion. It
should conform to owner's overall HSE plan.
This should include Guidelines and
Implementation and Reporting Methodology
to be followed with required report formats.
Adequate number of Safety Officers shall be
provided by the Consultant with necessary
skills required for the work to be performed.
Contract workers
The duties & responsibilities of

contractor worker should include
following:
4.3
the
the
i) To perform work safely as per the job

requirement and instructions.
The Consultant shall review the documents

submitted by the contractor and advise
owner on acceptance as well as advise
suitability and number of Contractor's safety
officers / supervisors.
4.4
ii) To inform all concerned regarding

unsafe conditions/acts.
DESIGNER
The Process Designer should identify all

hazards and risks likely to be encountered
during
fabrication,
erection
including
dismantling,
Pre-commissioning,
commissioning and Performance run to
meet the Guarantees and advise the risk
mitigation measures.
All the hazards and safety measures to be
adopted
while
handling
Dangerous
chemicals and Catalysts should be detailed
by the Process Licensor and the same
should be again included in the scope of the
suppliers. Specific write ups/MSDS should
be obtained from Patented single source
suppliers also.
Designs should recognize, include and apply
safe
practice
during
preparation,
construction and subsequent operational
use and maintenance after completion of the
Project.
All documents including drawings and
calculations are to be originated, checked
and approved in accordance with latest
international
codes,
standards,
specifications and design basis philosophy.
Preferred use of low risk materials, policy
on hazardous substances, preferred use
of low noise and dust-suppressed
equipment etc. should be encouraged.
5.0
SAFETY MANAGEMENT
5.1
JOB SAFETY ANALYSIS (JSA)
Job safety analysis (JSA) provides a

mechanism by which the contractor, safety
officer or supervisor take a detailed look at
how an individual task is performed and its
inherent hazards and preventive measures.
This procedure helps in integrating accepted
safety and health principles and practices
into a particular operation. In a JSA, each
step of the job is examined to identify
potential hazards and to determine the
safest way to do the job.
A job safety analysis includes five steps as
below:
Select a job
Break the job down into a sequence of
steps
Identify the hazards against each of
these steps (based on knowledge of
5.2
accident, causes of injuries and personal

experience)
and
determine
the
preventive measures to overcome these
hazards
Apply the controls to the hazards
Evaluate the controls
CRITERIA OF SELECTION OF A
CONTRACTOR
Contractor Safety can be ensured to a

large extent if competent agency for
execution of assignment or job, based on
HSE system agreed upon by owner, is
selected. It is necessary to assess his
capabilities and competencies to perform
work safely.
A databank should be developed for all the
contractors for their past performance on
HSE aspects. An attempt should also be
made to get similar data from other similar
industries.
The data required will depend upon
complexity involved in the job and type / size
of resources required. Format needs to be
suitably developed depending upon size,
nature of the job & hazard associated
therein. The format designed should also
take care of the skill required to carry out the
job.
Performance review is essential for all type
of contractors. It helps in recording actual
performance/experience with contractors
while the contract is in progress. It is
essential that resources agreed as per the
contract are reviewed at mobilization stage
for ensuring compliance from the day one
and thorough effective supervision /
monitoring system are at place.
This activity also helps in taking timely action
in case of unsatisfactory performance to
correct the situation and ensure safe work
during execution period and deciding about
suitability of the contractor for future jobs.
The periodicity of such performance review
will depend upon size/type/complexity of
contract. However, the performance should
be reviewed at least at mobilisation stage
and at the end of the contract.
5.3
vii)
SITE PLANNING AND LAYOUT
Before starting the construction/maintenance

job at existing workplace in operation or
green field locations, following should be
ensured: i) Details
regarding
location
of
workshop/ fabrication yard, site office,
stores,
laboratory,
electrical
installations,
placement
of
construction machinery, medical and
welfare facilities, lighting underground
and above ground piping route, cable
route etc. should be decided prior to
commencement of the work in
consultation with owner / Consultants
and
implementation should be
ensured. Layout should be displayed
at strategic locations.
ii) The resources required to meet any
emergency situations like fire fighting,
first aid etc. should be planned and
mobilized as per the job requirement.
iii) The sequence or order in which work
to be done and any hazardous
operations or processes should be
identified.
iv) Free access to site shall be provided
with clear roads, passage, gangways,
staircases etc. Access to construction
site should be leveled, open and free
from
any
obstructions
like
construction material or scrap/waste,
exposure to hazards such as falling
materials,
material
handling
equipment and vehicles. Any pit or
ditch shall be covered or barricaded.
v) Arrangements should be made to
maintain good housekeeping at site.
Scrap and debris generated out of
construction
work
should
be
removed/disposed off at a regular
interval as directed. Emergency exit
should be provided in case of
blockade of primary exit.
vi) Suitable warning notices and also the
routes to and from welfare facilities
should be displayed prominently.
Pedestrian pathways and routes

for vehicular traffic (light/heavy
vehicles including material handling
equipment) should be earmarked.
viii)
Artificial lighting to be provided at
places where work continues or
workers pass by after sunset or in
case natural light is insufficient like
confined spaces.
ix) Keep all equipment /machines under
cover to prevent them from dust,
rain/flood water, heat etc. and follow
storage instructions as applicable for
each of them.
5.4
GATE ENTRY PROCEDURE
Gate entry at any site / workplace / unit is to

be restricted to ensure entry of only
authorised persons / vehicles.
5.4.1 Entry procedure for all contractor
worker should be as follows:
A. Issuance of Pass
i) The passes are to be issued after the
owners
representative/engineer-incharge forwards the application of the
contractor providing complete details
of the workers being engaged. The
contractor may be asked to submit
Character & Antecedents (C&A)
verification of individual worker from
concerned authorities.
ii) With regard to issuance of passes for
all
vehicles
including
material
handling
equipment,
owners
representative / engineer-in-charge
should forward the application only
after ensuring that all documents
pertaining to the fitness of the
vehicle/equipment and valid driving
license of the driver etc. are available.
iii) The passes should be serially
numbered with address, contractor
name, identification mark, signature of
the worker etc.
iv) Special colour code for passes should
be used for persons entering different
taken with two copies (one for

preparing the pass and other for
attachment with gate register).
Specific advice and recommendation
of User Department may be given due
cognizance. Relevant details are to
be written. The pass should be
collected back at the gate after days
work.
areas like Administrative Block, Unit

area,
Project
Area
(wherever
applicable).
v) Contractor workers engaged on
routine basis for long periods should
be provided with monthly photo pass.
vi) Special permit is required separately
for working beyond normal working
hours and holidays.
5.4.2
Tank
Truck
Operation :
Loading
(TTL)
B. Gate Entry
i) Entry of the contractors employees
should be permitted with valid gate
passes only.
At the loading / unloading location, a large

no. of Tank Trucks of petroleum products
enter the installation. Crew members are
generally not regular entrants.
The
procedure should be as follows:
ii) Entry of contractors workers should

be allowed in presence of authorized
representative of contractor.
i)
The gate pass should be issued to the

individual crew members on written
request
of
the
transporter
mentioning TT registration nos.,
License and certificate of training as
per MV rule 9.
ii)
Character & Antecedent (C & A)

verification of the TTL crew through
local police is to be done preferably
and record maintained.
iii)
For
loading/unloading
purpose,
register entry at security gate is
made before allowing entry into the
premises with recording of names of
crew members, time of entry, pass
Sr. No., TT no. etc.
iv)
For loading/unloading, crew is allowed

entry alongwith TT only, after
checking
of
TT
from
explosive/security point of view.
v)
Out time, invoice no., Destination etc.,

are recorded while TTs go out of the
security gate.
iii) Records of persons at the time of

entry/exit should be maintained.
iv) At the entry gate of the location, a
physical checking for non-carrying of
lighter, matchboxes, explosives etc.
should be carried out.
v) Gate passes/Identity Cards should be
displayed on persons at all the times.
vi) For Mega-projects at existing /
operating installations, it is preferable
to have a separate gate for entry of
contractor workers and also the
project areas should be segregated
fencing from operational area by
fencing / other physical means.
vii)
No vehicle should be allowed to

enter in an operational area without
proper flame arrestor.
viii)
Awareness on Safety through
training / posters etc. highlighting Do's
and Don'ts should be spread within
entire
contractor
workforce.
Video/Audio tapes on Safety Topics
should be played preferably.
ix) For occasionally engaged labourers
such as for material handling etc.,
spot photograph may be preferably
5.5
TRAINING
Training is to educate contractor workforce

on various hazards associated with the
job/workplace and on the respective
preventive / mitigation measures to avoid
untoward incidents.
equipment
and
protective
clothing provided to the worker;
i) Workers should be adequately and

suitably:
(a)
informed of potential safety and

health hazards to which they may
be exposed to at their workplace;
(b)
instructed and trained in the

measures available for the
prevention, control and protection
against those hazards.
ii) No person should be employed in any

work at a workplace unless that
person has received the necessary
information, instruction and training so
as to be able to do the work
competently and safely.
The
competent authority should, in
collaboration with employers, promote
training programs to enable all the
workers to read and understand the
information / instructions related to
safety and health matters.
iii) The information, instruction and
training should be given in a language
understood by the worker and written,
Oral,
visual
and
participative
approaches should be used to ensure
that the worker has assimilated the
information.
iv) Every
worker
should
receive
instruction and training regarding the
general safety and health measures
common to the workplace.
This
should include:
(f)
general measures for personal

hygiene and health protection;
(g)
fire precautions to be taken;
(h)
action to be taken in case of an

emergency;
(i)
requirements of relevant safety

and health rules and regulations.
Copies of the relevant safety and health

rules, regulations and procedures should be
available
to
workers
upon
the
commencement of and upon any change of
employment.
5.5.1
Training Techniques
a)
Lectures
This technique should be applied when it is

required to transfer information in local
language to a large contractor workforce
with controlled content and time.
b)
Case Study
This is an effective technique based on the

presentation of case of real events by
Trainer to highlight probable causes like
Human Error, ignorance about the job etc.
c) Videos
(a)
general rights and duties of

workers at the workplace;
(b)
means of access and egress

both during normal working and
in an emergency;
(c)
measures
housekeeping;
(d)
location and proper use of

welfare amenities and first aid
facilities provided;
(e)
proper use and care of the items

of
personnel
protective
for
good
Videos,
an
effective
technique
of
communication, should be used to display
the right techniques of performing a task in a
safe manner and hazards associated with a
job.
d)
Demonstration at site
Right way to do a job should invariably be

demonstrated to workers at the site itself.
The right way is also a safe way. Hazards
due to wrong procedures, short cuts and
their adverse effects etc. should also be
highlighted.
5.5.2
A.
Training/Awareness Module and

Frequency
General Safety Training to all
categories of contractor employees
should be imparted before induction
and annually thereafter. No person
should be allowed to enter the
installation without undergoing this
training. This training program may
cover:
i)
Mandatory uses of PPE like Cotton

clothes, Helmet, Safety Shoes, Safety
Belts etc.
ii)
Probable Hazards
iii)
Important Telephone No / Escape

route
iv)
First Aid
v)
Use of Fire extinguisher
Contractor Supervisor
Contractor Supervisor should

accordance with the provision
5.1.1.2, 5.2.7, 5.3.10, 5.6.12
OISD-STD-154 on 'Safety
Functional Training'
C.
be trained in
of clause no.
and 5.7.8 of
Aspects in
D.
Yearly training programme should be carried

out for contractor worker and the records
should be maintained.
The training
programme should cover at least the
following:
ii)
iv)
Communication system at the

installation
v)
Fire / Accident
procedure
vi)
General Safety rules
vii)
Safety
Measures
during
execution of job such as:
Welding / Cutting / Grinding

Working at height
Confined space entry
X ray / radiation
Erection / Dismantling of
scaffolding
Tank construction and repairs
Handling of chemicals etc.
Worker responsibility for safety

of himself and work area.
Associated hazards with the job
and job
area including
electrical shock hazards.
Reporting
viii)
Importance & use of PPE
ix)
Emergency Routes
x)
Assembly Points
xi)
Job Specific Training

Consultant / Contractor
Awareness program should be carried out

for Consultant / Contractor at the time of
induction. This program should cover at
least the following:
i)
Responsibility of contractor for safety

of their personnel and work area
ii)
Hazardous property of Petroleum

products and chemical used
iii)
Communication system
iv)
Fire / Accident Reporting procedure
v)
Medical facility available
vi)
Statutory requirements
Contractor Worker
i)
Importance of First Aid fire

fighting equipment, their use &
operations
The contractor workers, if engaged in

operation of the plants/facilities, should be
trained in line with Clause No. 4.6 of OISDGDN-206 on Safety Management System.
For other categories of contractor workers,
training modules for different category
employees are as follows:
B.
iii)
vii)
Importance of First Aid equipment and

required at the site
viii)
Work Permit system
ix)
Direct/ Indirect losses due to accident
x)
Safety Measures while executing the

jobs such as:
-
xi)
Welding / Cutting / Grinding

Working at height
Confined space entry
X ray / radiation
Erection / Dismantling of
scaffolding
Tank construction and repairs
Handling of chemicals etc.
electrical jobs
Safety training needs

supervisors and workers
of
their
xii)
Importance & Use of PPE at the site
xiii)
General Safety rules at the installation
through site inspection using ready-made

check lists to ensure that contractors /
agencies abide by the safety rules and
norms while working at operating /
construction sites.
A checklist, while carrying out different type
of jobs, should be developed based on
hazards associated with the job being
performed and requirements as per OISDGDN-192 on "Safety Practices during
Construction". Typical format is enclosed at
Annexure II, which should be modified to suit
the requirement of the site / job to be done.
Before starting the work and at regular
intervals
thereafter,
Contractors
Supervisor/safety Officer and Owner's
representative / Engineer-in charge/safety
Officer should inspect as per the checklist so
prepared to ensure that contractor has
prepared to start the work with all safety
precaution required for safe execution of job.
5.7
Security Personnel
Training program should be carried out for

Security personnel at the time of induction
and annually thereafter and the records
should be maintained. The training program
should cover at least the following:
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
5.6
Layout of Plant and Facilities

Vulnerable locations
Safety regulations (Statutory and in
company)
Fire
Protection
Facilities
and
Locations
Role in case of Fire / Disaster
Emergency Procedure and Drills
Industrial First Aid
Use
of
Personnel
Protective
Equipment
Disaster Management Plan
INSPECTION / AUDIT
Inspection / Audit is a tool to evaluate

compliance of all safety requirements. Most
of the information could be gathered
PENALTIES
COMPLIANCE
FOR
NON-
Financial or other type of penalties like

seizure of gate passes, stoppage of work for
a limited period etc. may be levied on the
contractors or their workers for noncompliance of safety rules. A provision of
suitable accident severity based penalty
clause for contractor may be incorporated to
ensure adherence of systems and
procedures.
A few of the usual noncompliance are as follows:
-- Non-usage of PPEs like Safety helmet /
Safety shoes / Safety goggles /
Respiratory protection etc. by the
contractor personnel
--
Non-usage of the safety belt and life line

by the workers while working at height
--
Non-provision
of
basic
safety
requirement such as 24 V lamp for
working in confined space, uncertified /
non standard lifting tools, earth leakage
protection & earthing connections for
electrical appliances as per Indian
Electricity Rules, emergency isolation
switches etc.
--
Violation of Safety Permit conditions like

Fire fighting equipment
--
Non-barricading of area while rigging,

digging etc.
attend these meetings on random basis.

Tool box meeting should be conducted more
frequently depending upon circumstances.
Record of the same can be maintained in
the following typical format.
--
Working without valid work permit
TOOLBOX MEETING FORM
--
Unauthorised road closure/blockage
SUBJECT
PRESENTER
DATE
TIME
CONTENT IN BRIEF
5.8
INCIDENT
REPORTING
INVESTIGATION SYSTEM
AND
All the incidents including near-miss should

be reported immediately by contractors
Supervisor to Contractor and owners
Supervisor/Engineer-in-charge, who should
inform to Owners Safety Officer and owners
Management. Owners Safety Department
will be required for onward reporting as per
OISD, Statutory requirements.
All accidents regardless of the extent of
injury or damage should be investigated in
order to find probable causes, lessons learnt
thereof and remedial measures required to
prevent its recurrence.
The incident investigation should be done as
per provision of clause no. 4.12 of OISDGDN-206 on 'Safety Management System' .
All the recommendations of investigation /
Enquiry Report need to be monitored closely
for its implementation. A proper record
needs to be maintained to ensure
implementation of all the recommendations
and same should be reviewed from time to
time.
5.9
SAFETY COMMITTEE MEETINGS
Following three type of safety committee

meetings should be held aiming at raising
the level of safety consciousness at the site:
5.9.1
Toolbox meeting
To maintain awareness, update training and

convey important safety and health
information, contractor supervisors should
conduct tool box meetings at least weekly
and also prior to start of any work. All the
contractor workers should attend this
meeting. The owners supervisor/Engineerin-charge and safety officers should also
:
:
:
: From.. To..
:
Participants Name
Signature
----------------------------------------------------------
-------------------------------------------------------------
5.9.2
Site Safety Committee Meeting
Primary purpose of this safety committee is

to enable owner, contractor and workers to
work together to monitor the site safety and
health plan so as to prevent accidents and
improve working condition on site. Its size
and membership will depend on the size and
nature of job.
The safety committee should include
representatives of owner, consultant,
contractor
identified
as
safety
officer/supervisor. It should be headed by
Engineer-in-charge.
The safety committee should have regular
and frequent meetings, atleast fortnightly, to
discuss the safety and health program on
site and to make suggestions for
improvement. The meetings should be
documented with a time bound action plan.
The functions carried out by
safety
committee should include:
i) Review compliance of pending items
of last Safety meetings.
ii) Consideration of the reports of safety
personnel.
iii) Discussion of accident/near-miss and
illness reports in order to make
appropriate
recommendation
for
prevention.
iv) Examination/evaluation of suggestions

made by workers.
2)
OISD-GDN-192 on Safety During

Construction
v) Dissemination of acquired knowledge

through training programs and
information sharing sessions.
3)
OISD-STD-155
Part(I&II)
on
Personnel Protective Equipment
4)
Building & Other Construction

workers (Regulation of Employment
& Condition of Service) Act 1996
vi) Discussion & review of Fire Prevention

& Disaster Management Plan.
vii)
5.9.3
To send recommendation to
Apex
Body
for
consideration/approvals.
Safety
Review
Location Head
Meeting
by
This meeting should be headed by the

Location head and attended by Owners
Supervisor/Engineer-in-charge,
owners
safety Officer and all concerned department
heads. Prime purpose of this review is to
ensure that all the recommendations of
various committees are being complied with
and to take decisions on critical points
raised. This meeting should take place at
least once in every quarter.
All the
investigation reports/ audit findings with
status
of
implementation
of
recommendations should be discussed.
5.10
SAFETY
EQUIPMENT
/
PERSONNEL
PROTECTIVE
EQUIPMENT
The type of safety equipment to be used is

decided based on the job requirement.
Selection should be made based on OISDGDN-192, OISD-STD-155 (Part I & II) and
the job requirement. Safety equipment /
Personnel Protective Equipment (PPE) shall
be of approved make. Contractor shall
provide necessary training to each employee
regarding proper usage and upkeep of PPE
including its limitation.
A register showing stock and issue of PPE
should be maintained by the contractor at
site and must be available for inspection.
6.0
REFERENCES
1)
OISD-GDN-206
on
Management System
Safety
ANNEXURE I
LIST OF SAFETY CODES FOR CIVIL WORKS PUBLISHED BY BUREAU OF
INDIAN STANDARDS
Sl.no.
1
Code No.
IS: 818
Title
Code of Practice for Safety and Health Requirements in Electric
and Gas Welding and Cutting Operations First Revision.
IS: 875
Code of practice for Structural safety of buildings: Masonry

walls
IS: 933
Specification for Portable Chemical Fire Extinguisher, Foam

Type Second Revision.
IS: 1179
Specification for Equipment for Eye and Face Protection during

Welding First Revision
IS: 1904
Code of practice for Structural safety of buildings: Shallow

foundations
IS: 1905
Code of practice for Structural safety of buildings: Masonry

walls
IS: 1989 Part II
Leather Safety Boots and shoes for heavy metal industry
IS: 2171
Specification for Portable Fire Extinguishers, Dry Powder Type

Second Revision
IS: 2361
Specification of Building Grips First Revision
10
IS: 2750
Specification for Steel Scaffoldings
11
IS: 2925
Specification for Industrial Safety Helmets First Revision
12
IS: 3016
Code of Practice for Fires Precautions in Welding and Cutting

Operations First Revision
13
IS: 3521
Industrial Safety Belts and harnesses
14
IS: 3696 Part I
Safety Code for Scaffolds and Ladders: Part I Scaffolds
15
IS: 3696 Part II
Safety Code for Scaffolds and Ladders: Part II Ladders
16
IS: 3764
Safety Code for Excavation Work
17
IS: 4014 Part I & II
Code of Practice for Steel Tubular Scaffolding
18
IS: 4081
Safety Code for Blasting and Related Drilling Operations
19
IS: 4082
Recommendations on stacking and storage of construction

materials at site
20
IS: 4130
Safety Code for Demolition of Buildings First Revision
21
IS: 4138
Safety Code for working in compressed air First Revision
22
IS: 4756
Safety Code for Tunneling works
23
IS: 4912
Safety requirements for Floor and Wall openings, Railings and

toe boards First Revision
24
IS: 5216 Part I & II
Recommendations on safety procedures and practices in

electrical work
25
IS: 5121
Safety code for piling and other deep foundations
26
IS: 5916
Safety Code for Construction involving use of Hot Bituminous

materials
27
IS: 6994 Part I
Specifications for safety gloves: Part I Leather and Cotton

gloves
28
IS: 5983
Specification for Eye Protectors First Revision
29
IS: 6922
Criteria for safety and design of structures subject to

underground blasts
30
IS: 7155
Code of recommended practices for conveyor safety
31
IS: 7205
Safety Code for Erection on Structural Steel Works
32
IS: 7069
Safety Code for Handling and Storage of Building Materials
33
IS: 7293
Safety Code for Working with Construction Machinery
34
IS: 7323
Guidelines for operation of Reservoirs
35
IS: 7969
Safety Code for handling and storage of building materials
36
IS: 8758
Recommendation for Fire Precautionary Measures in

construction of Temporary Structures and Pandals
37
IS: 8989
Safety Code for Erection of Concrete Framed Structures
38
IS: 9706
Code of Practices for construction of Arial ropeways for

transportation of material
39
IS: 9759
Guidelines for de-watering during construction
40
IS: 9944
Recommendations on safe working load for natural and

manmade fibre rope slings
41
IS: 10667
Guide for selection of industrial safety equipment for protection

foot and leg
42
IS: 10291
Safety Code for dress divers in civil engineering works
43
IS: 10386 Part I

River Valley Projects
44
IS: 10386 Part II
River Valley Projects

45
IS: 11057
Code of Practice for Industrial Safety Nets
46
IS: 13415
Code of Practice on safety for Protective barriers in and around

building
47
IS: 13416
Recommendations for preventive measures against hazards at

working places
Statutory Regulations
Latest Statutory Acts and Rules, as given below, may be referred:1. The Petroleum Acts 1934 and Petroleum Rules 2002
2. The Factory Act, 1948 (As amended by Factory Amendment Act 1987) and concerned
Factory Rules
3. The Water (Prevention and Control of Pollution) Act 1974 & Rules 1975
4. The Environment (Protection) Act 1986
5. The Manufacturing, Storage and Import of Hazardous Rules 1989
6. The Hazardous Wastes Management (Management & Handling) Rules 1989
7. The Indian Electricity Act 1901 and Rules 1956
8. The Indian Explosive Acts, 1884 & The Indian Explosive Rules 1983
9. The Gas Cylinder Rules 1981and the static & Mobile Pressure Vessels (Unfired) Rules 1981
10. The Indian Boiler Act 1923 and Regulations 1950
11. The Public Liability Act 1991 as amended in 1992
12. The Motor Vehicle act 1988 and Central Motor Vehicle rules 1989
13. Building & Other Construction workers (Regulation of Employment & Condition of Service)
Act 1996
In addition to above, various other statutory acts like EPF, ESIS, Minimum wage act and other
local statutory requirements shall also be complied with.
ANNEXURE II
CHECK LIST FOR SAFETY INSPECTION / AUDIT
Job ___________ Location _______________ Date of Audit______Frequency _____________
Inspected by __________________
Sl.no.
Contractor (s) __________________________
ITEM
YES
NO
NA
1.0
PERSONNEL PROTECTIVE EQUIPMENT (PPE):

Are following PPEs being used as per the job requirements?
1.1
Safety Helmets
1.2
Safety Shoes
1.3
Gum Boots
1.4
Safety Belts with life line
1.5
Gloves
1.6
Ear Plug
1.7
Goggles
1.8
Shield Glass
1.9
Face Protection
1.10
Breathing Apparatus
1.11
Canister Mask
1.12
Hand wash / Eye wash/ Respirating filter /

cloth
1.13
Boiler Suit
1.14
Others
2.0
HOUSE KEEPING
2.1
Whether Waste Bins are provided / used
2.2
Are Passageways / Walkways clear?
2.3
Is General neatness O.K.?
2.4
Is the Ground free from oil, grease etc.

and is not found to be slippery?
2.5
Others
REMARKS /
ACTION
3.0
EXCAVATION
3.1
Whether soil stability is checked?
3.2
Whether proper shoring for the excavation

is provided to prevent cave-in for side of
slope >45 Degree?
3.3
Whether proper precautions have been

taken if the excavation is adjoining to
heavy structure like building, street and
roadways?
3.4
While excavating whether proper slope

usually 450 & suitable benches of 0.5 m
width at each 1.5 m depth are provided?
3.5
Whether barricading of 1m height with

glowing caution board is provided for
excavation beyond 1.5m depth?
3.6
Whether excavating earth is placed

beyond 1m of the edge of the trench?
3.7
Whether heavy vehicle movement is

restricted to come too close to the
excavating area?
3.8
Whether necessary precaution is taken

for underground pipes, sewers, cables by
contractors?
3.9
Whether excavation hot work permit is

taken?
3.10
Whether extra precaution is taken for

bailing
out
water
properly
while
excavating?
3.11
During rains whether the excavation is

done with extra precaution to prevent
caving in?
3.12
Whether two separate entry/ exit points

with necessary ladders / steps, as per
requirement, have been provided?
3.13
Whether one person is available at all the

time to communicate any hazards noticed
with workers working in deep trenches or
excavation?
3.14
Whether
necessary
precautions
like
regular gas testing are being taken in

areas having hydrocarbons and LPG so
that no gas accumulation takes place in
the trenches.
3.15
Whether IS: 4081-1986 & Indian

Explosive act & rules for storage, handling
& carrying of explosive material and
execution of blasting operation is
followed?
3.16
Whether in case of mechanised

excavation, caution board is provided for
dos and donts like Nobody to enter
within one meter of the extreme reach?
3.17
Whether the following are inspected

during excavation work :a) Boulder formation encountered
b) Collapsing / development of cracks of
sides
c) Marked damage to support
d) Unexpected fall of ground
e) Inspection of site after each blast.
3.18
Others
4.0
PERMITS
4.1
Whether valid work permit is issued to

start any work?
4.2
Whether all conditions of the permit are

fulfilled before starting the job?
4.3
As noted in the permit, whether

compliance of all the recommendations
are ensured?
4.4
Whether permits are available at work site

all the times?
4.5
Whether hot work permit registered in fire

station?
4.6
Whether permits are being closed after

the completion of job?
4.7
Others
5.0
SAFETY IN CUTTING / WELDING/GRINDING
5.1
Whether LPG / Oxygen / Acetylene/ Gas
cylinders are kept outside only while

working in confined space?
5.2
Are Acetylene /LPG cylinders kept in

upright
position
and
secured
at
designated places under shed wet
gunny bags wrapped around it if the same
is under sun at designated place?
5.3
Check cylinder and cylinder valves for any

kind of damage?
5.4
Whether protective valves are kept on

cylinder while not in use?
5.5
Whether proper means and method for

transportation of cylinders to avoid
dropping and rolling are being adopted /
followed?
5.6
Whether gas cylinders,

regulators are
kept away/free from oil and grease?
5.7
Whether all hoses were found to be free

of any damage or crack?
5.8
Whether oxygen and acetylene cylinders

are stored separately?
5.9
Whether color coding is being used for

easy identification of different type of
cylinders and hoses?
5.10
Whether cylinder keys are available near

the cylinder?
5.11
Whether gas torches with NRV with flash

back arrestor of approved make are only
being used?
5.12
Whether pressure gauges are in working

condition and checked from time to time?
5.13
Whether welding shields are used while

welding?
5.14
Whether proper earthing for welding

machines are provided?
5.15
Whether power is taken from approved

sources (welding receptacles)?
5.16
Whether welding receptacles are properly

grounded?
5.17
Whether welding cables are maintained in

good condition and without any joints/
cuts?
5.18
Whether to avoid short circuit, welding

machines are protected against rain?
5.19
Whether earth connectors are securely

connected to the job and not to the
adjoining pipeline or structure?
5.20
Whether flame arrestor of DG set is of

approved make and quality?
5.21
Others
6.0
SAND / SHOT BLASTING
6.1
Whether sand blasting is used only after

getting
approval
from
competent
authority?
6.2
Whether air compressor used for sand /

shot blasting are positioned away from
work place?
6.3
Whether exhaust of the prime mover is

directed away from the work place?
6.4
Whether in case of
motor driven
compressor, the body of the motor as well
as the compressor is properly earthed?
6.5
Whether line operator of sand/shot

blasting wear suitable PPEs including
mask?
6.6
Whether adequate measures are adopted

to confine dust/spray particles?
6.7
Whether adequate measures are taken

for proper ventilation while the work is
done in confined space?
6.8
Others
7.0
SAFETY WHILE WORKING AT HEIGHTS / SCAFFOLDING / LADDERS
7.1
Whether work permit is obtained to take

up work at height above 3 mts?
7.2
Whether steel pipes scaffoldings are used

in unit/off site areas?
7.3
Whether provision for suitable platform

with all scaffoldings are made? Whether
its construction is as per specification with
toe board and railing?
7.4
Whether the area below working at height

is cordoned?
7.5
Whether suitable platform is provided?
7.6
Whether ISI approved quality and good

condition safety belts are used while
working at heights?
7.7
Whether life line of safety belt is

Anchored to an independent secured
support capable of withstanding load of a
falling person?
7.8
Whether the area around the scaffold is

cordoned off to prohibit the entry of
unauthorized person?
7.9
Whether ropes used are of good condition

and adequate strength free of defects?
7.10
Whether ladder is placed at secured and

leveled surface?
7.11
Whether it is extended 1.5 Mts. Above the

landing point?
7.12
Whether ladder used are of adequate

length and tying short ladder is avoided?
7.13
Whether metallic ladders are placed away

from electrical system?
7.14
Whether tools or materials are removed

after completion of the days job at
heights?
7.15
Whether a valid permit is obtained before

taking up work on asbestos or fragile
roof?
7.16
Whether sufficient precaution is taken

while working on fragile roof?
7.17
Whether provision is made to arrange

duck ladder, crawling board for working at
fragile roof?
7.18
Whether scaffolding has been erected on

rigid / firm / levelled surfaces only?
7.19
Whether scaffold has been inspected by

competent person prior to being put in
use?
7.20
Whether the scaffolding has

designed for the load to be borne?
7.21
Whether the erection and dismantling of

the scaffolding is being done only by
trained persons and under supervision?
7.22
Whether safety net with proper working

arrangement and life line has been
provided?
7.23
Others
8.0
SAFETY IN CONFINED SPACE
8.1
Whether a permit is obtained to enter a

confined space?
8.2
Whether gas test for hydrocarbon, toxic

gas, oxygen level is obtained before
entering any confined space?
8.3
Whether
ensured
entering?
like using
ensured?
8.4
Whether, in case of chance of ingress of

hydrocarbon gases / toxic gases,
Personnel Monitoring System (PMS) is
used or not?
8.5
Whether only in presence of a supervisor,

worker enters in confined space?
8.6
Whether provision of sufficient means of

entry and exit is available?
8.7
Whether provision of ventilation to remove

welding fumes, dust, exhaust gases are
made?
8.8
Whether provision of 24V (Hand lamps

with cage as per OISD-STD-155) light for
working inside space is made?
been
adequate oxygen level is

in confined space before
If not, whether all precaution
of Breathing Apparatus set is
8.9
Is it strictly ensured that a stand-by

trained person is standing outside before
a person enters a confined space and
communication is being maintained all the
time with workers working inside?
8.10
Whether life belt with one end under

control of stand-by person outside is kept
while working in confined space?
8.11
Whether Personnel protective Equipment

are in good condition as specified in the
permit?
8.12
Whether absence of Hydrogen Sulfide,

CO or other toxic gas is ensured before
entering into a confined space? If yes,
whether proper required PPE like BA,
Gas Mask are used.
8.13
Whether boxing up is being done only as

per the approved procedures and by
competent persons?
8.14
Whether all the safety precautions listed

in OISD-GDN-192 are taken while
working in sewers, OWS etc.?
Whether proper house keeping is being
maintained inside the confined space?
8.15
8.16
Whether training has been provided to

workers working in the confined space
and the workers only of sound health are
being asked to work in the confined
space?
8.17
Others
9.0
SAFETY IN MATERIAL HANDLING
9.1
Whether all lifting tools, tackles,

machines, chains, ropes etc. are of sound
construction, made of sound material and
maintained in good condition?
9.2
Whether safe working load, date of testing

visibly marked/painted on the equipment?
9.3
Whether lifting tools, tackles are of

adequate strength for the load to be
handled?
9.4
Whether all parts including the working

gears fixed or movable of every lifting
machine, chain, rope, tackles specify the
following condition:
a) Thoroughly examined by competent
person at least once a year or such
interval as required by statutory
authority.
b) Document of such examination are
maintained and produced to owner
supervisor before use of particular
equipment?
9.5
Whether chain blocks and cables are

inspected before each use to assure their
sound condition?
9.6
Whether hoist and lift if used are:

a) Properly maintained and thoroughly
examined by competent authority at
least once in every year.
b) A register to be maintained to record
particulars of such examination in
prescribed forms and shall be
produced to the owner supervisor
before use.
9.7
Whether area below the movement of

boom of crane is cleared to avoid injury
from falling objects?
9.8
Whether it is ensured that crew of truck

leave the truck in crane handling area
before starting loading / unloading, if not
involved in rigging operation?
9.9
Whether transporting material from one

place to another is done by suitable
means?
9.10
Whether carrier with sufficient capacity

without projecting parts is used for
transporting materials?
9.11
Whether riggers engaged are well trained

and conversant with signaling procedures
including night signalling if required?
9.12
Whether permission of authorized person

is obtained before working on or near an
overhead crane?
9.13
Whether trained riggers are available all

the time along with crane?
9.14
Whether barricading has been done to

ensure no unauthorised person enters in
the working area of the crane?
9.15
Whether lifting plan has been prepared

and approved before start of the work?
9.16
Whether route of crane movement has

been planned before the crane moves out
of the garage?
9.17
Whether it has been ensured that no

electrical cable come within 3 metres or
safe distance from the boom of the
crane?
9.18
Whether boom is being kept in the

horizontal position or locked while idling?
9.19
Whether material is being stacked /

destacked in trucks with the help of
wedges to ensure no slippage while
loading / unloading takes place?
9.20
Whether the forklift / crane is being

operated only by trained person?
9.21
Others
10.0
ELECTRICAL SAFETY
10.1
Has the Electrical Line Clearance

procedure been followed involving
electrical and other concerned Dept. and
filling of formats?
10.2
Have Danger Signs with Voltage rating/

Men at work signboards been displayed
at both Sub Station as well as the work
site?
10.3
Has the contractor worker understood the

electrical circuit on which he is going to
work with probable electrical hazards and
mitigation measures to be adopted?
10.4
Whether
contractor
has
engaged
electrician (s) having valid electrical
licence in line with provisions in Indian
Electricity Rules?
10.5
Have all checks prior to switching

operation
been
carried
out
and
authorisation of owner/ user section
obtained subsequently?
10.6
Have all earthing links on electrical

conductors removed before charging the
line/ apparatus?
10.7
Have PPE as prescribed under Indian

Electricity Rules been in place, kept
healthy and used?
10.8
Are earthing and bonding arrangement of

non-current carrying metallic parts in line
with provisions of Indian Electricity Rules
1956 amended time to time as IS:
3043?
10.9
Have electrical part of OISD-GDN-192

and Clause No. 9.0 for Temporary
installations
in
OISD-173
been
understood and followed wherever
applicable?
10.10
Are flexible wires having voltage of 240

volts above earth potential taken through
PVC conduits?
10.11
Whether portable hand lamps with a

voltage rating of not more than 24 volts
used with flameproof enclosures in
confined spaces within columns, vessels
etc?
10.12
Have the Switches, MCBs, fuses etc.

been inspected for proper ratings?
10.13
Has Earth Leakage Circuit Breaker (

ELCB) been used on the incoming side to
protect against leakage of current? Is the
device tested every time the work is
started?
10.14
Whether all portable appliances are

provided with insulated Three pin Plugs
and socket arrangement?
10.15
Whether industrial type extension boards

and plug sockets are used?
10.16
Has the electrical equipment brought to

site by contractor been inspected by
owners supervisor/ safety officer for
damage/cuts/abrasion etc? Is record of
Insulation Resistance, wherever required ,

being kept?
10.17
Have standard practices for termination of

conductors/ cables been followed (e.g.
use of proper lugs, crimping tool, cable
glands etc)? Is cable armour in continuity
from feeding point to load?
10.18
Are the Contractor supervisor and

workmen well acquainted with first aid for
electrical shock?
10.19
Are the wires/ cables identifiable along

their route towards the load by using
colour coding and/or markers?
10.20
Others
11.0
ROAD WORK
11.1
Whether site is barricaded and provided

with warning signs including night warning
lamps/
self
glowing
markers
at
appropriate location for diversion of
traffic?
11.2
Whether mixing aggregates with bitumen

is done with the help of batch mixing
plants? If no, whether adequate
precautions have been taken?
11.3
Whether road rollers, bitumen sprayers,

pavement finishers are driven by
experienced drivers with valid driving
licenses?
11.4
Whether the worker handling hot bitumen

sprayers or spreading bitumen aggregate
mix or mixing bitumen with aggregate are
provided with PVC hand gloves rubber
shoes with pegging upto knee joints?
11.5
Others
12.0
FORM WORK, REINFORCEMENT
12.1
Whether form work, shuttering, shoring

etc. are adequately designed and
provided to erect the structure and to
support the expected load?
12.2
Whether staging (support) for shuttering is

designed for loads like worker movement,
impact load and other incidental loads
during construction?
12.3
Whether workers use PPEs at work site?
12.4
Whether all safety procedures

adopted while cutting rod?
12.5
Whether proper staging and bundling is

provided for supplying rods at height?
12.6
Whether sufficient cross bracings are

provided for high staging works at
vulnerable points?
12.7
Others
13.0
CONCRETING
13.1
Whether
the
barricaded?
13.2
Whether
vibrator
hoses,
pumping
concrete accessories are in healthy
condition and mechanically strong?
13.3
Whether it is ensured that no pipe line in

concrete pumping system is attached to
any temporary strut such as scaffolds
etc.?
13.4
Whether it is checked that safety guards

around moving parts are provided in
concrete mixer/ machines?
13.5
Whether earthing of electrical mixers,

vibrator etc. are checked?
13.6
Whether entry of unauthorised person in

the concreting area is restricted?
13.7
Whether adequate lighting arrangement is

made in the concreting area if working
during night?
13.8
Whether PPEs like gum boots, gloves and

dust masks etc. are being used?
13.9
For overhead or underground work,

whether form work and shuttering have
been checked so that the same do not
collapse during concreting?
concreting
area
are
is
13.10
Others
14.0
DEMOLISHING (DEMOLISHING BY BLAST NOT CONSIDERED)
14.1
Has the stability of structure been

examined by competent person and found
OK?
14.2
Are non-sparking tools being used, if

required?
14.3
Is intermittent clearing operation being

done to keep the area reasonably tidy and
clean?
14.4
Whether effective barricading has been

provided?
14.5
Whether Electrical and other facilities like

water, oil, gas pipelines have been
isolated/protected?
14.6
Whether the plan of demolition (including

sequence of activities) has been prepared
and approved prior to start of the work?
14.7
Others
15.0
RADIOGRAPHY
15.1
Are safety precautions for handling of

source as per guidelines of BARC being
followed?
15.2
Is the potency of the source being used

within acceptable limits as per the BARC
regulations?
15.3
Is the area being cordoned with proper

signs during radiography?
15.4
Does proper place exist as per BARC

regulations for storage of source /
Personnel safety equipment?
15.5
Does the radiographer has valid

certificate of radiography from competent
authority (BARC)?
15.6
Is radiographer using Exposure Meter /

Dosi Meter?
15.7
Whether minimum occupancy of the
premises / workplace is being ensured

while radiography is in progress?
15.8
Is permit system being followed?
15.9
Others
16.0
ADDITIONAL SAFETY PRECAUTION FOR UNITS WITH HYDROCARBONS
16.1
Are jobs being carried out with a valid

work permit only as per OISD-STD-105
"Work Permit System".
16.2
Is smoking
prohibited in all places
containing combustible or flammable
materials and
"No Smoking" notices
prominently displayed.
16.3
Are only approved type electrical

installations and equipment, including
portable lamps, being used?
16.4
Are oily rags, waste, wooden materials

and clothes or other substances liable to
spontaneous ignition being removed?
16.5
Are the combustible materials properly

shielded in case same cannot be
removed from the area?
16.6
Has welding screens (like metal/asbestos/

water curtain) been put up to protect other
equipment / facilities/ OWS/ drains in
adjoining areas against flying sparks, as
may be required?
16.7
Is Gas-testing being done with the means

of a calibrated Gas detection Meter prior
to start of Hot work and being done
subsequently at regular intervals as per
the requirement?
Are regular inspections being done of
places where there are fire risks like in the
vicinity of heating appliances, electrical
installations and conductors, stores of
flammable and combustible materials,
welding and cutting operations?
16.8
16.9
Are fire-extinguishing equipment being

placed at strategic locations and are kept
well maintained and inspected at suitable
intervals by a competent person.
16.10
Are
access
to
fire-extinguishing
equipment such as hydrants, portable
extinguishers and connections for hoses

kept clear at all times?
16.11
Are all supervisors and a sufficient

number of workers trained in the use of
fire-extinguishing equipment?
16.12
Are audio means, to give warning in case

of fire provided, audible in all parts of the
site where persons are liable to work?
16.13
Is there an effective evacuation plan in

place so that all persons are evacuated
speedily without panic?
16.14
Others
17.0
EMERGENCY PROCEDURES
17.1
Is signaling / siren system effective?
17.2
Is arrangement for rescuing affected

person adequate?
17.3
Are signs showing emergency exit route

installed?
17.4
Is emergency
obstacles?
17.5
Is communication system adequate?
17.6
Whether emergency vehicle with driver

has been provided to meet any
emergency situation?
17.7
Does any tie-up with hospitals or local

doctors exist?
17.8
Has the assembly point for workers in

case of emergency been identified and
earmarked?
17.9
Has training been provided to a few

workers for First Aid?
17.10
Others
18.0
WELFARE FACILITIES
18.1
Is hygienic conditions prevailing at labour

camps?
18.2
Are First Aid facilities available?
exit
route
clear
of
18.3
Does proper sanitation exist at site office

and labour camps?
18.4
Does any arrangement of medical

facilities like tie ups with nearby hospital
exist?
18.5
Is proper drinking water facility available

for workmen & staff?
18.6
Are crches provided for children (if

applicable)?
18.7
Is any proper place/canteen/restroom

provided for eating food and taking rest?
18.8
Is any place earmarked for storing /

keeping clothing?
18.9
Is Adequate washing facility available?
18.10
Does proper ventilation at working place

exist?
18.11
Others
19.0
GENERAL
19.1
Are illumination levels at workplace and

passages adequate?
19.2
Is communication system adequate?
19.3
Are display and caution boards provided

at strategic locations?
19.4
Are road barriers being used for blocking

any roads/passage?
19.5
Has the structure been adequately

secured against storm/high winds during
construction/ erection?
19.6
Are the equipment properly earthed?
19.7
Are vehicles being checked like brakes,

oil, lights etc. on regular basis?
19.8
Is compressed air being used only for its

intended purpose and not for any other
purpose?
19.9
Are only proper clothes and not loose

clothes being used while working around
machinery?
19.10
Are nails or other sharp objects being

removed or bent?
19.11
Are machine guards over moving parts of

machinery such as coupling, pulley, wheel
etc. installed?
19.12
Whether after maintenance of machinery

the guards are securely fitted before
putting into operation?
19.13
Are working platforms / gangways

provided with hand rails & toe guards?
19.14
Are swing platforms provided with chains

& secured adequately when not in use?
19.15
Are the approaches to work sites being

maintained & kept clear of obstacles?
19.16
Whether engines of equipment entering

into the operating area have exhaust and
muffler system with approved spark
arrestor?
19.17
Whether
vehicles/engine
driven
equipment, electrical equipment and tools
used are certified?
19.18
Whether contractors inform his workers

about hazards and safe procedures?
19.19
Whether sufficient care is taken so that

spark do not go outside working
enclosure & falls below?
19.20
Whether contractors qualified / trained

supervisor is present?
19.21
Whether all exhausts of engines are

provided with approved type of flame
arrestors and exhaust is not facing toward
the place where the workers are working?
19.22
Others
Signature of the Auditor

[Appendix-V to Special Conditions of Contract]
Page 1 of 2
MINIMUM REQUIREMENT OF EQUIPMENT TO BE MOBILIZED BY THE CONTRACTOR FOR EXTERNAL

ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR CONSTRUCTION OF EILS NEW OFFICE COMPLEX
AT SECTOR-16, GURGAON, HARYANA.
(BIDDING DOCUMENT NO.:- KNM/7710-000-ED-TN-7034/1009)
SL.
No.
Equipment Description
1.
MINIMUM REQUIRMENT DURING

CONSTRUCTION
As per site requirement
NOTES
1. The details of minimum critical equipments in good working condition, required to be mobilized
during construction by the Contractor, to complete the work within the schedule. The actual
deployment schedule of Construction Equipments shall be approved by Engineer-in-charge.
Contractor shall augment the above list with additional numbers/categories of equipments,
tools & tackles, as required and directed by Engineer-In charge to complete the work within the
completion time schedule and quoted price.
2. Contractor to confirm that the above minimum equipments are available with him in good
working condition and shall be timely mobilized on this project site. Contractor has the option to
hire some of these equipments form equipment-hiring agencies also.
3. Owner/EIL reserves the right to physically check & verify the availability of these equipments
prior to award of work.
4. Contractor shall replace any defective/damaged equipment promptly to complete the work
without any time & cost implication to the Owner/EIL.
(STAMP & SIGNATURE OF BIDDER)
Page 2 of 2
QUALIFICATION & EXPERIENCE REQUIREMENT AND

PENALTY FOR NON MOBILISATION
[APPENDIX VI TO SPECIAL CONDITIONS OF
CONTRACT]
QUALIFICATION & EXPERIENCE

REQUIREMENT OF KEY CONSTRUCTION
PERSONNEL AND PENALTY FOR THEIR
NON-MOBILIZATION
Document No.
9-1940-0001
Rev. No.1
Page 1 of 3
QUALIFICATION & EXPERIENCE REQUIREMENT AND

PENALTY FOR NON MOBILISATION
Template No. 5-0000-0001-T2 Rev. 1

reserved
Copyrights EIL All rights

NON-MOBILIZATION
CATEGORY
Document No.
9-1940-0001
Rev. No.1
Page 2 of 3
QUALIFICATION & EXPERIENCE REQUIRED

Degree or Diploma in Engineering with minimum following relevant
experience in construction:
Construction Resident
Manager/ Resident
Engineer/Site-In-Charge
Lead Discipline Engineer

(Mechanical, Civil,
Electrical,
Instrumentation)
Lead Welding/
NDT Engineer
Contract value (Rs)
< 5 Cr. works
5-20 Cr. works
> 20 Cr. works
Degree holders
5 yrs
10 yrs
15 yrs
Diploma holders
8 yrs
13 yrs
20 yrs
Degree or Diploma in relevant Engineering discipline with following minimum

experience in Construction:
Contract value (Rs)
< 20 Cr. works
> 20 Cr. works
Degree holders
5 yrs
10 yrs
Diploma holders
8 yrs
13 yrs
Degree or Diploma in Mechanical Engineering/ Metallurgy with the following

experience in Welding & NDT (Non Destructive Testing) plus Level-II in RT
(Radiographic Testing) (refer Note 1 also):
Contract value (Rs)
< 20 Cr. Works
> 20 Cr. Works
Degree holders
5 yrs
10 yrs
Diploma holders
8 yrs
13 yrs
Degree in Engineering with following experience (refer Note 2 also):

Contract value (Rs)
Lead QA/QC Engineer
Experience
< 20 Cr. Works

5 yrs of construction
experience of which 2
years should be as QA
Manager
> 20 Cr. Works

10 yrs of construction
experience of which 3
years should be as QA
Manager
Degree in Engineering with following experience in Planning & Scheduling:

Lead Planning Engineer
Contract value (Rs)

Experience
Safety Officer
Warehouse- In- Charge/

Materials Manager
< 20 Cr. works
> 20 Cr. works
5 yrs.
10 yrs.
As per clause 3.1.4 of EIL standard specification for HSE Management at

construction sites (No. xxxx-/6-82-0001) enclosed elsewhere in the bid
Diploma in Engineering or Diploma in Materials Management or Graduate in
any stream with min. following experience in Warehousing/ Stores
Management:
Contract value (Rs)
Experience
< 20 Cr. works
> 20 Cr. works
5 yrs.
10 yrs.
Degree or Diploma in Engineering with minimum following experience in

quantity estimation, field measurement, rate analysis, bill preparation etc. in
Construction field:
Quantity Surveyor
Contract value (Rs)
< 20 Cr. works
> 20 Cr. works
Degree holders
2 yrs.
5 yrs.
Diploma holders
5 yrs.
10 yrs.

reserved

NON-MOBILIZATION
Discipline Engineer
Document No.
9-1940-0001
Rev. No.1
Page 3 of 3
Degree in relevant Engineering Discipline with minimum 2 years of

experience in construction or Diploma in relevant Engineering Discipline with
minimum 4 years of experience in Construction.
Notes: (for Table on previous page)

1. For Mechanical, Composite, EPC or EPCC Contracts of value more than Rupees 20
crores, the Lead Welding/NDT Engineers shall also possess Certified Welding Inspector
qualification from American Welding Society or CSWIP3.1 Welding Inspector
qualification from The Welding Institute, UK.
2. For Mechanical, Composite, EPC or EPCC Contracts of value more than Rupees 20
crores, the Lead QA/QC Engineer shall also be a qualified internal auditor for ISO 9001.
3. CVs of key construction personnel proposed to be deployed shall be submitted to
Owner/Engineer-in-Charge prior to their mobilization at site. The mobilization of key
personnel shall be done at site subject to prior approval of their CVs by Owner/Engineerin-Charge.
PENALTY FOR NON - MOBILIZATION OF KEY CONSTRUCTION PERSONNEL
I) Penalty for non-mobilization per day per person after the contractual mobilization
period unless agreed otherwise by the Engineer-in-Charge:
-
Rs. 5000/- for Resident Construction Manager/ Resident Engineer/ Site-in-Charge;
Rs. 3000/- for Lead QA/QC Engineer, Lead Planning Engineer, Lead Safety Officer and
Warehouse In-charge
II) Penalty for non-mobilization per day per person after completion of the mobilization
period agreed during the Kick off Meeting:
-
Rs. 3000/- for Lead Discipline Engineer, Lead Welding/ NDT Engineer and the Quantity
Surveyor
Notes: (for Penalty clauses)

a) All intervening off days (Sundays etc.) and holidays will be counted for levy of penalty
b) Mobilized personnel shall not be demobilized till contractual completion or based on
consent of Engineer-in-Charge else penalties as above shall be applied.
c) Total of above penalties shall not exceed 3% of the contract value.
d) The above penalties are over & above all other contractual provisions for late
mobilization of resources.

reserved

[Appendix-VII to Special Conditions of Contract]
Page 1 of 2
MINIMUM REQUIREMENT OF MAN POWER TO BE MOBILIZED BY THE CONTRACTOR FOR

EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR CONSTRUCTION OF EILS NEW
OFFICE COMPLEX AT SECTOR-16, GURGAON, HARYANA.
(BIDDING DOCUMENT NO.:- KNM/7710-000-ED-TN-7034/1009)
SL. NO.
DESCRIPTION
Nos.
1.
RCM/ RESIDENT ENGINEER (ELECTRICAL Engineer)
2.
DISCIPLINE ENGINEER/ SUPERVISORS (ELECTRICAL)
NOTES
1)
The details of minimum manpower required to be mobilized by the contractor during
construction to complete the work within schedule. Contractor is required to augment the
above list with additional numbers/categories of personnel as required and/or as directed by
Engineer-In charge to complete the work within the completion time schedule and quoted
price.
2)
The Key Construction Personnel identified above shall be well qualified & having adequate
relevant experience, as specified in bidding document. The other manpower shall also be
qualified and experienced with their assigned work.
3)
CVs of key persons proposed to be deployed shall be submitted to Engineer-In-charge prior to

their mobilization at site. The mobilization of key personnel shall be done at site subject to
prior approval of their CVs by Engineer-In-charge.
4)
The following man power shall be mobilized within 15 days of award of the work.
i.
RCM/ RESIDENT ENGINEER
- 1 No
(STAMP & SIGNATURE OF BIDDER)
Page 2 of 2
TIME SCHEDULE
[APPENDIX VIII TO SCC]

New Delhi
TIME SCHEDULE
NAME OF WORK
TIME OF COMPLETION

06 (Six) Weeks from the date of issue

of Letter of Acceptance (LOA).
Note :
1. The time indicated is for completing all the Works in all respects as per specifications,
codes, drawings and instructions of Engineer-in-Charge including mobilisation and
demobilisation.
2. It should be noted that the period of completion given above includes period for
preparation of drawings, procurement, mobilisation at site, fabrication, laying,
erection/ construction, inspection, testing/ commissioning, rectifications, if any,
retesting etc. complete in all respects to the entire satisfaction of Owner/ Engineer-inCharge.
3. Final completion shall be on attending all the defects observed.
(SIGNATURE OF BIDDER)

New Delhi
Page 1 of 2
APPROVAL OF SUB-CONTRACTOR
(APPENDIX IX TO SPECIAL CONDITIONS OF CONTRACT)
Page 2 of 2
(APPROVAL OF SUB-CONTRACTOR)
FORMAT I
1)
NAME OF MAIN CONTRACTOR
: _______________________________
2)
NAME OF WORK, LOCATION
: ________________ ______________
3)
NAME OF PROPOSED
SUB-CONTRACTOR
:_______________________________
4)
SCOPE OF WORK PROPOSED TO

BE SUB-CONTRACTED (BRIEF)
:_______________________________
5)
ESTIMATED VALUE OF THE PROPOSED

WORK TO BE SUB-CONTRACTED (INR):______________________________
6)
QUALIFYING CRITERIA FOR SUB-CONTRACTOR:

i)
Similar Work experience as required in the NIT/IFB for the
proposed work to be sub-contracted, in preceding
seven years
:
ii)
Annual Turnover
Not less than 100% of estimated value of
proposed work to be sub-contracted, in any one
of the preceding three years
7)
EXPERIENCE AND FINANCIAL DETAILS OF PROPOSED SUB-CONTRACTOR:

i)
Contract Value of similar work
executed (as evidenced by work
Order & Completion Certificate)
:
ii)
Maximum Annual Turnover during
last 3(three) years (as evidenced
by Balance Sheets)
:
iii)
Concurrent Commitments (including
the works proposed to be subcontracted)
:
8)
CRITERIA FOR QUALIFICATION OF SUB-CONTRACTOR:

Whether meets the above criteria
i)
Sl.No. 7(i)
YES / NO
ii)
Sl.No. 7 (ii)
YES / NO
iii)
Sl.No. 7 (iii)
YES / NO
9)
Based on above information, we M/s_____________________________ (Name of Main

Contractor) propose M/s.___________________________________ (Name of
proposed sub-contractor) as our sub-contractor for the above mentioned works. We
understand that notwithstanding above approval, we shall remain fully responsible for
the performance of the said sub-contractor and any failure of the sub-contractor shall not
absolve/relieve us of our responsibility to complete the works as per the terms and
conditions of the Contract.
NOTE: Bidders to fill all the details in the above proforma. Further Bidder shall also fill-in the
details at Sl.No.5 above based on the estimated value of the proposed work to be
subcontracted.
(STAMP & SIGNATURE OF CONTRACTOR)
10)
QUALIFICATION STATUS (TO BE STAMPED BY EIL):
SCHEDULE OF RATES
NAME OF WORK
BIDDING DOCUMENT
NAME OF BIDDER
EXTERNAL ELECTRICAL LIGHTING AND OTHER

MISC. WORKS FOR CONSTRUCTION OF EILS
NEW OFFICE COMPLEX AT SECTOR 16,
GURGAON
KNM/7710-000-ED-TN-7034/1009
M/s
PREAMBLE TO SCHEDULE OF RATES
1. The Schedule of Rates shall be read with all other sections of this Bidding Document.
2.
The Contractor is deemed to have studied the drawings, specifications and details of works
to be done including scope of work, scope of supply and technical specification within the
Time Schedule and should have acquainted himself of the conditions prevailing at site.
3. All duties and taxes including Works Contract Tax, Turnover Tax and other levies or any
other statutory payment payable by the Contractor under the Contract, or for any other
cause, shall be included in the Schedule of Prices except Service Tax.
4. Bidders must submit the firm rates for all the items of Schedule of Rates. The Bids of all
such bidders not complying this requirement, shall not be accepted.
5. Bidder shall quote as per S.O.R. item only. No comment, explanation or clarification in
S.O.R. is acceptable. Rebate, if any, to be indicated in Summary of Prices only. No
unsolicited rebate/price other than what is indicated in Summary of Prices shall be
acceptable. No condition in price part shall be acceptable.
6. The quantities given in SOR format are tentative and shall be used to evaluate the bidders
position. EIL shall not make any commitment for quantities to be ordered on daily or monthly
basis and payment shall be released for actual quantities ordered and supplied.
7. No claim shall be entertained during currency of this Contract towards any items due to the
above including where the Contractor has quoted low/ high rates.
8. All items of work mentioned in the Schedule of Rates shall be carried out as per the
specifications, drawings and instructions of Owner and the rates are deemed to be inclusive
of material, consumable, labour, supervision, tools & tackles and detailing of
construction/fabrication drawings, isometric wherever required as called for in the detail
specification and conditions of the Contract.
9. EIL reserves the right to cancel/ delete/ curtail any item or group of work if necessary. Such
a step shall not be construed as reason for changing the rates.
10. Bidder to note that there are following four Formats in the Schedule of Rates (4
sheets in the excel file for Schedule of Rates):
FORM SP-0 : Schedule of Rates
FORM SP-1 : Summary of Price
FORM SP-2 : Statement for Details of Service Tax
FORM SP-3 : Statement for Details of Cenvatable Excise Duty
Bidder shall download the Schedule of Rates file from the EIL E-Tendering Website,
fill all of these formats and then shall upload the Schedule of Rates file at the
designated place of the EIL E-Tendering Website in their Price bid.
STAMP & SIGNATURE OF BIDDER
FORM SP-0
CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR-16,
GURGAON, HARYANA
M/S ENGINEERS INDIA LIMITED
1, BHIKAJI CAMA PLACE, R.K. PURAM, NEW DELHI-110066
(BIDDING DOCUMENT NO: KNM/7710-000-ED-TN-7034/1009)
BIDDING DOCUMENT EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS

FOR EILS NEW OFFICE COMPLEX AT SECTOR-16, GURGAON, HARYANA
PROJECT MANAGER
ARCHITECT

1, BHIKAJI CAMA PLACE
R.K.PURAM, RING ROAD
NEW DELHI-110066
RAJINDER KUMAR ASSOCIATES

B-6/17, SHOPPING CENTRE
SAFDARJUNG ENCLAVE
NEW DELHI-110029
1 of 9
External Electrical Lighting And Other Misc. Works
GRAND SUMMARY OF COSTS

NAME OF WORK :- EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR-16, GURGAON, HARYANA
NAME OF PROJECT:- CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR-16, GURGAON, HARYANA
BIDDING DOC. No.: KNM/7710-000-ED-TN-7034/1009
DESCRIPTION
SECTION
AMOUNT
EXTERNAL ELECTRICAL LIGHTING WORKS
Rs.
II
WATER BODY ELECTROMECHANICAL WORKS
Rs.
GRAND TOTAL (In figure)
Rs.
2 of 9
SECTION-I
EXTERNAL ELECTRICAL LIGHTING WORKS
3 of 9
SCHEDULE OF RATES
ITEM NO.
ITEM DESCRIPTIONS
Unit
Total Qty.
1.2
INSTALLATION OF LIGHTING FIXTURES AND SUPPLY & INSTALLATION OF

CABLES FOR EXTERNAL / LANDSCAPE LIGHTING
Supply , assembling, installation in correct assigned position, making proper
connections, testing and commissioning of the following lighting fixtures or approved
equal:
LED Street light 43 w Philips Cat. No. Green line, BRP 320 1x24 LED-S2 HP/CW
PSU GR VOLTAGE-240, Fixture with lamp, accessories etc as approved by Engineer
Incharge.
6m Octagonal Pole for the above street light fixture, Make Philips, Valmont
No.
No.
39
39
1.3
28 w Solar street light with 6 m octagonal pole Philips Cat. No.BRP 402/28 w DIM
No.
20
1.4
Led Street Light 25 w , Philips Cat. No.BRP 020 1x10 LED with Octagonal Pole of
varying height from 2.5 m to 4 m
Tree Uplighter, PHILIPS - Non - Integral DGP-652 12V,50W HALOGEN VOLTAGE 230-240 Fixture with lamp, accessories etc as approved by Engineer In Charge
No.
12
No.
112
No.
66
1.1
2
3
Sonora Bollard Lighting Fixture- Philips Cat. No. HCS 360 with 1 X PLC 18 W, 240 V
lamp as approved by Engineer In Charge
WALL RECESSED LIGHT, PHILIPS - Quadro recessed step light DBP 701/2 x PLC
18W 2 PIN VOLTAGE - 240 accessories etc as approved by Engineer In Charge
No.
Providing, installation of 200 x 150 x 125 mm polycarbonate weather proof (IP-55)

junction box and SP MCBs and terminal block. Supplying and laying cable through GI
pipe upto junction box including excavation and back filling, wiring with 2 x 2.5 sq.mm
PVC insulated 1100 volts grade copper conductor wires from junction box to lighting
fixture complete.
No.
42
Polycarbonate Junction box, 88 x 88 x 53, Cat No. KF 9020, Fitted with 5No's
Terminal suitable for 2.5mm Cable.
No.
135
Supply, laying, testing and commissioning of following size PVC insulated copper
conductor 1100 V grade armored cable including excavation sand filling providing
brick protection, back filling of earth, watering, ramming and consolidating of earth,
complete:
3 C x 4 Sq. mm
3 C x 6 sq.mm
RM
3100
RM
530
No.
410
7.1
7.2
8
8.1
Rate
(In Rs.)
Rate In Words
(Rs.)
Amount
(Rs.)
Making end termination of following size PVC insulated copper conductor 1100 V
grade armored cable including cost of crimping lugs, insulation tapes, double
compression glands etc. complete.
3C x 4 Sq. mm.
4 of 9
8.2
9
9.1
10
10.1
11
11.1
12
13
14
3C x 6 Sq.mm
No.
44
Supply, laying, testing and commissioning of following size PVC insulated Aluminium
conductor 1100 V grade armored cable including excavation sand filling providing
brick protection, back filling of earth, watering, ramming and consolidating of earth,
complete:
4 C x 6 Sq. mm
Making end termination of following size PVC insulated Aluminium conductor 1100 V
grade armored cable including cost of crimping lugs, insulation tapes, double
compression glands etc. complete.
4 C x 6 Sq. mm
RM
2530
No.
270
RM
6000
RM
325
RM
443
Supplying, fixing, testing and commissioning of following bare Copper/GI tapes

including all necessary fixing accessories and effecting connections.
8 SWG GI wire
Wiring with 2 x 2.5 sq. mm. PVC insulated copper conductor 1100 V grade wires in
existing pole including connecting at the lighting fixtures complete.
Wiring with 2 x 2.5 sq. mm. PVC insulated copper conductor 1100 V grade wires in 16
gauge 25 mm dia GI conduit including connecting at the lighting fixtures complete.
The cost shall include supply and installation of conduit pipe, chasing of wall and
making good.
Supply, installation, testing and commissionin of following polycarbonate weather
proof (IP-55) junction boxes including terminal / connector block complete as required.
14.1
One way
No.
10
14.2
Two way
No.
15
14.3
Three way
No.
RM
30
RM
30
No.
15
Supply and laying RCC (NP-2 Class) hume pipe under road crossing, paved area etc.
With connecting collars with cement motor etc. inculding excavation, refilling of earth,
ramming and making good as approved complete.
15.1
150 mm dia ID
15.2
100 mm dia ID
16
16.1
Supply , installation, testing and commissioning of following type control transformer

having safety isolating transformer confirming to BS 3535 in 1.6 mm thick MS
enclosure of approved make and design. Input voltage 240 volts + 10% and output
voltage of multiple tappings at 12V, 14V,16V & 18V.
2.5 KVA
5 of 9
17
Feeder pillar for underwater lights(UL)

(A) Incoming
Before Isolation transformer,1 No. 25 Amps DP MCB with following accessories:
i) VAF digital electronic meter with inbuilt selector switch and 25/5 Amps
suitable VA, CL 1 CTs . - 1 Set
ii) Phase indicating light shall be protected by 2 Amps SP Control fuse. - 3 Set
After Isolation transformer,1 No. 125 Amps DP MCCB with following
accessories:
i) VAF digital electronic meter with inbuilt selector switch and 125/5 Amps
suitable VA, CL 1 CTs . - 1 Set
ii) Phase indicating light shall be protected by 2 Amps SP Control fuse. - 3 Set
(B) Bus Bars
150 Amps DP Aluminium bus bars with heat shrinkable insulation sleeve. - 1 Set
(C) Outgoing
i) 32 Amps DP MCB - 18 No.
Note:All MCCB's shall be of25 KA (Ics) breaking capacity.
SUB TOTAL 'I'
Set.
6 of 9
SECTION-II
WATER BODY ELECTROMECHANICAL WORKS
7 of 9
SCHEDULE OF RATES
ITEM NO.
ITEM DESCRIPTIONS
Providing, fixing, testing & commissioning of material for Water Body No. 1 ,2 &
3
Providing, fixing, testing & commissioning of Nozzles
1.1
Floor Inlet Nozzle (ABS)(3 PCs./Set)

Adjustable Ripples Make (Item Code- NOZ13.08)
1.2
1.3
2
Vertical Jet AF-25 -12mm bore (Item Code- NOZ26.12)

Geyser 25S (M.O.C Gunmetal - Noryl - SS) (Item Code- NOZ16.14)
Providing, fixing, testing & commissioning of uPVC Diffuser 2000mm long x 4nos.
2.1
3
3.1
4
4.1
5
5.1
6.4
uPVC Diffuser OD 160 (Item Code- PL53.10)

Providing, fixing, testing & commissioning of uPVC Diffuser 2000mm
uPVC Diffuser OD 90 (Item Code- PL61.08 )
Providing, fixing, testing & commissioning of uPVC Diffuser 1000mm long
uPVC Diffuser OD 90 (Item Code- PL61.08)
Providing, fixing, testing & commissioning of Lights
S09W Submersible LED Light Warm
White 9W (3X3W LEDs) (Item Code- LED1.16)
SS Light Stand Single Way 20 NB (Item Code- EL9.09)
N09W Submersible LED Light Warm
White 9W (3X3W LEDs) (Item Code-LED1.18)
Power Supply - 9V DC/15 Amp. (Make -PE) (Item Code-ELX2.19)
Providing, fixing, testing & commissioning of Pumps
Pump 5HP Submersible 3 Phase (OWQ52/80X80) C.G.(Item Code-OP8.44)
Pump 0.5Hp Submersible 1 Phase (SHODL052SAM14/25x25) C.G.(Item CodeOP8.01)
Pump 10Hp Submersible 3 Phase (OSS10.2/100X100) C. G. Discharg -1830 LPM @
9mtr. Head(Item Code-OP8.22)
Pump 3Hp Submersible 3 Phase (SHONL32TAQCI/65x50) C.G.(Item Code-OP7.16)
6.5
6.6
Pump 2Hp Submersible 1 Phase (OWM22/50x50) C.G.(Item Code-OP7.06)

Pump 1HP (0.75KW) with prefilter basket (SKP100) - Ripples (Item Code-SWA4.27)
6.7
Pump 5HP Dry Mono Block 3 Phase (KDS520+/80x80) - kirloskar (Item CodeOP4.06)
POT Strainer 80NB - Ambica/A1 (Item Code- SWA2.46)
Anti Vibration Pad - Small (Item code-PL13.29)
Base Frame for Dry Pump MOC - MS (Medium) (Item code-OP16.02)
Main Drain Cover 300x300mm (ABS White)- Ripples (Item Code-SWA4.17)
Providing, fixing, testing & comissioning of Auto sump pump in plant room
5.2
5.3
5.4
6
6.1
6.2
6.3
6.8
6.9
6.1
6.11
7
Unit
Total Qty.
No.
No.
No.
2
40
23
Mtr.
No.
No.
No.
No.
40
40
No.
No.
143
10
No.
No.
No.
No.
No.
1
2
No.
No.
No.
No.
No.
No.
2
2
8
2
2
8 of 9
Rate
(In Rs.)
Rate In Words
(Rs.)
Amount
(Rs.)
7.1
8
8.1
9
9.1
9.2
9.3
9.4
10
10.1
10.2
10.3
11
11.1
11.2
11.3
11.4
11.5
11.6
11.7
11.8
11.9
11.1
11.11
12
12.1
12.2
12.3
12.4
12.5
Ecosub 410A (0.37 HP) - Submersible Pump (Item code-LP4.02)

Providing, fixing, testing & commissioning of Dosing Unit
Chlorine/ Bromine Dosing Unit (IN-LINE Feeder)- Ripples (Item Code-SWA4.09)
Providing, fixing,testing & commissioning of suction inlet fittings
Vacuum Point (2 Pcs./Set)ABS(Ripples) (Item Code-SWA2.40)
Eye Ball Inlet (4 Pcs./Set)ABS(Ripples) (Item Code-SWA2.41)
Suction Point (2 Pcs./Set)ABS(Ripples) (Item Code-SWA2.240)
Moulding Connector 63/50 of Eye Ball Nozzle (item Code-MOL1.77)
Providing, fixing, testing & commissioning of Filter
Sand/Bio Filter Top-mounted with 50mm MPV (T 900-36") flow 30 m3/hr. - Ripples
(Item Code-SWA4.03)
Sand/Bio Filter Top-mounted (Plastic) With 40mm MPV (eP350-14") flow4.3 m3/hr Ripples (Item Code-SWA4.48)
Sand for Sand Filter (SIZE 16/32 Mesh) (Item Code-SWA2.18)
Providing, fixing, testing & commissioning of Control Panel (Equipments Make-L & T,
Heger, Elmex, Rishabh, FTC, Esbee, Salzer etc.) 3nos.
Panel Body for Two Pump with Tsf. With Amp. & Volt Meter,MCB's,Push
Buttons,Isolator,Indicators etc (Item Code-PNL2.05)
Panel Body for Six Pumps with Tsf. With Amp.& Volt Meter,MCB's,Push
Panel Body for Three Pump with Tsf. With Amp.& Volt Meter,MCB's,Push
Three Phase Panel Incomer with MCB's & Neutral Link (Item Code-PNL3.14)
Starter for .5HP Submersible Pump Single Phase with Contactor, Over Load Relay
etc. (Item Code-PNL3.06)
Starter for 5HP Submersible Pump 3Phase with Contactor,O/L Relay,Single Phase
Preventor etc (Item Code-PNL3.02)
Starter for 2HP Submersible Pump Single Phase with Contactor, Over Load Relay
Starter for 1HP Dry Mono Block Pump Single Phase with Contactor, Over Load Relay
Starter for 5HP Dry Mono Block Pump 3Phase with Contactor,O/L Relay,Single Phase
Pool Cleaning Equipments
Vacuum Hose 50 Ft. Spiral Wound EVA Dia. 40mm - Ripples (Item Code-SWA4.30)
Leaf Skimmer - Standard Ripples (Item Code-SWA4.08)
Brush Curved 18"/45cm. (Standard Polybristle Wall Brush) - Ripples (Item CodeSWA4.07)
Vacuum Head Deluxe Triangular Transparent Cast Iron Weighted - Ripples (Item
code-SWA4.06)
Telescopic pole 2x120cm. - 0.8mm Thick Al. Tubbing white -2.5mtr Long - Ripples
(Item Code-SWA4.05)
SUB TOTAL 'II'
No.
No.
No.
No.
No.
No.
1
28
3
32
No.
No.
Kg.
2
487
No.
No.
No.
No.
1
3
No.
No.
No.
No.
No.
No.
No.
No.
No.
1
1
No.
No.
No.
9 of 9
Form SP-1
Summary of Price
Name of Work:
EXTERNAL ELECTRICAL LIGHTING AND

OTHER MISC. WORKS FOR CONSTRUCTION
OF EILS NEW OFFICE COMPLEX AT SECTOR
16, GURGAON
Bidding Document No.
KNM/7710-000-ED-TN-7034/1009
Name of the Bidder:
M/s
Sr. No.
Description
A
Total quoted price as per
Schedule of Rates (Form
SP-0)
B
Rabate, if any on the total

quoted price (applicable on
all items of the Schedule of
Rates) in %age
Rebate on total quoted price
Total quoted price after

rebate (A-C)
Amount (in Rs)

-
Note :
1
In case the above Form, duly filled in, is not found uploaded in the price bid, the
rebate shall be assumed as NIL for evaluation / award.
FORM SP-2
STATEMENT FOR DETAILS OF SERVICE TAX
NAME OF WORK :

BIDDING DOCUMENT NO. :
KNM/7710-000-ED-TN-7034/1009
NAME OF BIDDER :
M/s
S.No.
Tax
Ceiling Amount on which

the Tax is applicable
(in INR)
Rate of Tax
(in %age)
Amount of Tax
(in INR)
(1)
1
(2)
SERVICE TAX
(3)
(4)
12.36
(Refer Note - 2)
(5)
0.00
Notes:
Service Tax amount shall not be included by the Bidder in their quoted price and the same
shall be paid by Owner against submission of required invoices as per the provisions of the
Bidding Document.
Bidders shall consider the rate of Service Tax (including cess) applicable presently @
12.36% on actual value of services.
The Service Tax amount indicated by the Bidder in this Form shall include both, namely,
(i) the amount of Service Tax payable by the bidder and reimbursable by Owner
(ii) the amount of Service Tax, if any, directly payable by EIL / Owner, as applicable to
recipient of service, as per the reverse charge rule of Service Tax.
The Service Tax, if any, to be payable by the Owner under reverse charge rule shall not be
paid to the Contractor but shall be directly submitted to the Service Tax Authorities by
Owner. If the same has already been reimbursed / paid to the Contractor for whatsoever
reason, the said amount, as submitted by the Owner to Service Tax Authorities, shall be
deducted / recovered / adjusted from the payment due to the Contractor.
Total Amount of Service Tax shall be payable based on the ceiling amount of services on
which Service Tax is applicable as declared by the bidder at Column (3). However, in case
of any change in the contract value the amount on which Service Tax is applicable shall be
adjusted accordingly.
In case the above Form duly filled in is not found uploaded in the price bid, Service Tax @
12.36 % on the total quoted price shall be considered for evaluation / award.
FORM SP-3
STATEMENT FOR DETAILS OF CENVATABLE EXCISE DUTY
NAME OF WORK :

CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR 16,
GURGAON
BIDDING DOCUMENT NO. :
KNM/7710-000-ED-TN-7034/1009
NAME OF BIDDER :
M/s
SR. No.
SOR ITEM NO.

(AS PER FORM SP-0)
ITEM DESCRIPTION
AMOUNT OF CENVATABLE
EXCISE DUTY
(IN Rs.)
1
2
3
TOTAL
Notes:
1
Total Cenvatable Excise duty quoted above shall be deducted from Total quoted price for the purpose of evaluation.
In case there is any discrepancy between the Total amount of cenvatable excise duty arrived after sum of the amount of
cenvatable excise duty against each SOR Item No. and the Total amount of cenvatable excise duty quoted by the bidder then the
Total amount of cenvatable excise duty arrived after sum of the amount of cenvatable excise duty against each SOR Item No.
shall be considered for evaluation and award purpose, if any.

Cenvatable Excise Duty Amount mentioned in this FORM SP-3 shall be considered as mandatory discount and shall be adjusted
from all R.A Bills on pro-rata basis. The Cenvatable Excise Duty shall be reimbursed to the Contractor upon production of
documentary evidence to enable Owner to claim Cenvat Benefit subject to the ceiling amount mentioned in this FORM SP-3.
Further, such Cenvatable Excise duty shall be reimbursed only for the items which are eligible for Cenvat Benefit as per excise
4
5
rules and provisions of Bidding Document

In case the above Form duly filled in is not found in the price bid, Cenvatable Excise Duty shall be considered 'Nil' for evaluation /
award, if any.
In case of change in quantity for the above items during execution, the cenvatable amount for such items shall be adjusted
proportionaltely.

CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT
SECTOR-16, GURGAON, HARYANA
BIDDING DOCUMENT
FOR
EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS
VOLUME II of II (TECHNICAL)
Regd. Office: Engineers India Bhawan, 1, Bhikaiji Cama Place, New Delhi - 110066
NAME OF WORK:
EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS
NAME OF PROJECT:
CONSTRUCTION OF EILS NEW OFFICE COMPLEX AT SECTOR-16, GURGAON,

HARYANA
BIDDING
DOCUMENT NO.
KNM/7710-000-ED-TN-7034/1009
MASTER INDEX (Technical Section)

S.No
Description
Page No.
1.
Cover Page
2.
Master Index
3.
Special Technical Requirements
3-4
4.
Scope of Work
5-6
5.
Technical Specifications
7-42
6.
List of Makes
42-47
7.
List of Drawings
48-49
_____________________________________________________________________________________
7710 _Master Index
Page 2 of 49
SPECIAL TECHNICAL REQUIREMENTS
_____________________________________________________________________________________
7710_Special Technical Requirements
Page 3 of 49
SPECIAL TECHNICAL REQUIREMENTS

1.0
Statutory Approval
All associated activities required for obtaining necessary clearances, permissions, approvals
and licenses from the concerned authorities in respect of work included in Contractors
scope shall be responsibility of the contractor, the cost for which shall be deemed to be
included in the rates for various item of work of schedule of quantities by the contractor.
Any statutory fee/ payments required to be deposited towards license/ inspection etc. shall
be reimbursed to the contractor based on documentary evidence.
2.0
INSPECTION & TESTING OF BOUGHT OUT ITEMS SUPPLIED BY CONTRACTOR

All inspection and tests on bought out items shall be done as required by specifications
forming part of this Contract.
3.0
WORK TO BE CARRIED OUT BY SPECIALIZED AGENCIES

The contractor may engage the specialized agencies after obtaining approval from Engineerin-Charge in respect of the specialised works to be carried at site. The contractor shall
engage a specialized agency for execution of Electrical Works after obtaining approval of
Engineer-In- Charge.
4.0
GRIHA CERTIFICATION REQUIREMENTS FOR GREEN BUILDING

The owner intends to apply for GRIHA certification for Green Building. While quoting
contractor should consider the requirements to be adopted during construction/execution
of works for Green Buildings Certification. Technical specifications of the tender may need
to be followed strictly in this regard during execution of Project. Contractor should quote
rates after considering additional documentation & other requirements. No additional
payments shall be made on this account.
_____________________________________________________________________________________
7710_Special Technical Requirements
Page 4 of 49
SCOPE OF WORK
_____________________________________________________________________________________
7710_TS
Page 5 of 49
SCOPE OF WORK
1.0
INTRODUCTION
M/s Engineers India Limited (EIL), a Government of India Public Sector Undertaking is a premier
consultancy organization having registered office at 1, Bhikaiji Cama Place, R.K.Puram, New Delhi110066 and R & D Centre at Sector-16, Gurgaon-122001.
EIL desires to develop a complex consisting of multi-storied intelligent buildings with rich interior
finishes of international standards to be designed as GRIHA certified Green Buildings at their plot
at Gurgaon. The total building area to be constructed in Phase 1 development is approx. 4.5 Lacs
Sq. ft inclusive of basement.
2.0
SCOPE OF WORK
The Scope of work shall generally comprise of but not be limited to the following:
Supply, Installation, Testing & Commissioning of:

i.
External lighting works.
ii.
External cabling / Wiring works.
iii.
MEP works for water body.
_____________________________________________________________________________________
7710_TS
Page 6 of 49
TECHNICAL SPECIFICATIONS
_____________________________________________________________________________________
7710_TS
Page 7 of 49
1.0
INTERNAL WIRING
1.1
System of Wiring
The system of wiring shall consist of PVC insulated copper stranded conductor flexible FRLS
wires in metallic / non metallic (Rigid heavy Duty ISI -marked fire retarded PVC Conduits of
minimum 2mm Wall thickness and Sizes starting from 20 mm diameter) conduits and shall be
concealed or surface mounted above false ceiling as called for.
1.2
General
Prior to laying and fixing of conduits, the contractor shall mark the conduit route, carefully
examine the working drawings prepared by him and approved by the Consultant indicating the
layout, satisfy himself about the non interference in the route, sufficiency of number and sizes
of conduits, location of junction boxes, sizes and location of switch boxes and other relevant
details. Any discrepancy found shall be brought to the notice of the Owners site representative.
Any modifications suggested by the contractor should get written approval before the actual
laying of conduits is commenced.
In laying of conduits it is important that not more than two right angle bends are provided for
each circuit without a pull box. No junction box shall be provided in the entire length of conduit
run for drawing of wires. Only switch outlets, lighting fixture outlets, equipment power outlets
and socket outlets shall be considered for drawing of wires.
1.3
Metal Conduits & Accessories
1.3.1
Conduits
Conduits and Accessories shall conform to latest edition of Indian Standards IS-9537 part 1 & 2.
16/14 (16 gauge upto 32mm diameter & 14 gauge above 32 mm diameter) gauge screwed MS
conduits as specified on schedule of quantities shall be used. Joints between conduits and
accessories shall be securely made by standard accessories, as per IS-2667, IS-3837 and IS-5133
to ensure earth continuity. All conduit accessories shall be threaded type only.
Only approved make of conduits and accessories shall be used.
Conduits shall be delivered to the site of construction in original bundles and each length of
conduit shall bear the label of the manufacturer.
Note. : Whatever materials required to be billed by the Contractor should come on site with
proper Challan Numbers and quantity mentioned in each such Challan.
1.3.2
Joints
All jointing shall be subject to the approval of the Owners site representative. The threads and
sockets shall be free from grease and oil. End termination of conduit on GI boxes shall be by
means of hexagon check nuts & spring washer on both sides of the conduit. The joints in
conduits shall be free of burrs to avoid damage to insulation of conductors while pulling them
through the conduits. Rubberized bushes shall be used in the conduit entry and exit from DBs,
switch boxes etc, so that wires are protected from damage to insulation of the incoming and
outgoing wires
_____________________________________________________________________________________
7710_TS
Page 8 of 49
1.3.3
Recessed or Exposed Conduits

All conduits shall be as per Schedule of Quantities.
1.3.4
Flexible Conduits
Flexible conduits shall be made of heavy gauge MS strip galvanized after making the spiral. Both
edges of the strip to have interlocking to avoid opening up. Flexible conduit shall be heat
resistant, lead coated steel, water leak, fire and rust proof. The flexible conduit shall be heat
resistant on continuous temperature upto 150 deg. C and intermittent temperature upto 200
deg. C. The flexible conduit shall be corrosion resistant as per IS-3480 & BS-731.
1.4
PVC Conduit and Accessories

PVC Conduit
Conduits and accessories shall conform to latest edition of IS-9537 part 3 and shall be heavy
duty with minimum wall thickness of 2.0 mm rigid tubes which are unscrewed without coupling
and with plain ends. All conduits used shall be ISI-marked and shall not be less than 20 mm
diameter.
PVC conduit shall be used for all concealed / embedded installation.
PVC Conduit Accessories
Accessories used for conduit shall be of an approved brand and type complying to relevant IS
code.
All accessories used shall be of standard white or black colour, identical to conduit used.
Plain conduits shall be joined by slip type of couplers with manufacturers standard sealing
cement.
All conduit entries to outlet boxes, trunking and switchgear are to be made with adaptors
female thread and screwed male bushes.
PVC-switch and socket boxes with round knockouts are to be used. The colours of these boxes
and the conduits shall be the same.
Standard PVC circular junction boxes are to be used with conduits for intersection, Tee-junction,
angle-junction and terminal. For the drawing-in of cables, standard circular through boxes shall
be used.
Samples of accessories shall be submitted for approval prior to installation.
All jointing of PVC conduits shall be by means of adhesive jointing. Adequate expansion joints
shall be allowed to take up the expansion of PVC conduits.
1.5
Bends in Conduit
Where necessary, bends or diversions may be achieved by means of bends and / or circular
cast iron boxes with inspection cover and with adequate and suitable inlet and outlet screwed
joints. In case of recessed system each junction box shall be provided with a cover properly
secured and flush with the finished wall surface. No bends shall have radius less than 7.5 cms
or three times the outside diameter of the conduits. For metallic conduits, bends of defined
_____________________________________________________________________________________
7710_TS
Page 9 of 49
radius shall be made by compactly filling fine sand inside the conduit length, to avoid nonuniform shape, once the bend is done. Proper jigs shall be used to ensure that the Enameling
/Galvanizing of the Conduit are not damaged.
1.6
Fixing of Conduits
All conduits shall be installed so as to avoid exposure to steam, hot water or any other process
pipes. After the conduits, junction boxes, outlet boxes and switch boxes are installed in
position, their outlets shall be properly plugged or covered so that water, mortar, rodents and
insects, insects or any other foreign matter does not enter into the conduit system. Surface
conduits shall be fixed by means of heavy gauge GI saddles secured at intervals not more than
1000 mm and on either side of couplers or bends or similar fitting saddles shall be fixed at a
distance of 300 mm from centre of each fitting. For conduit fixing suitable PVC/Nylon fasteners
shall be used.
Recessed Conduiting shall be done by making chase in the masonry by chase cutter; the conduit
shall be fixed in the chase by means of GI hooks not more than 600 mm apart. After fixing of
conduit the chase shall be filled with cement mortar after fixing of chicken mesh and brought to
the original finish level of the surface to the entire satisfaction of Owner
1.7
Switch outlets and Junction Boxes

All outlet boxes for switches, sockets and other receptacles shall be rust proof and shall be of
1.2 mm thick mild steel sheets with HOT dipped galvanizing (or as specified in SOQ), having
smooth external and internal surfaces to true finish. All outlet boxes for receiving plug sockets
and switches shall be fabricated to approved sizes. All boxes shall have adequate number of
knock out holes of required diameter and earthing terminal screws. Outlet boxes shall generally
be of 50mm depth subject to maximum depth of 65 mm.
1.8
Inspection Boxes
50 mm dia inspection boxes and pull boxes shall have smooth external and internal finish to
facilitate removal and replacement of wires, where required.
1.9
Fish Wire
To facilitate subsequent drawing of wires in the conduit, GI fish wires of 2.0 mm (14 SWG) shall
be provided along with the laying of recessed conduit.
1.10
Conductors
All PVC insulated stranded copper conductor flexible, as specified in SOQ, wires shall conform
in all respects to Standards as listed under sub-head Indian Standards and shall be IS approved
and ISI marked.
1.11
Bunching of Wires
Wires carrying current shall be so bunched that the outgoing and return wires are drawn
into the same conduit. Wires originating from two different phases shall not run in the same
conduit. All wires shall have ferrules for identification. Lighting and power circuits shall be
separate. Each Power/ Light Circuits Neutral shall be individual per Circuit and shall not be
looped from any other Circuit.
1.12 Drawing Conductors

_____________________________________________________________________________________
7710_TS
Page 10 of 49
The drawing and jointing of PVC insulated copper conductor wires shall be executed with due
regard to the following precautions. While drawing wires through conduits, care shall be taken
to avoid scratches and kinks which may cause breakage of conductors. There shall be no sharp
bends. Wire reel stands to be used for pulling of wires to avoid kinks. Care shall be exercised
while drawing the wires from reels, by taking appropriate measures to ensure that wires are not
spread on ground, causing dust and dirt accumulation on the new wires.
Maximum permissible number of 1100 volt grade PVC insulated wires that may be drawn into
metallic Conduits are given below:
Size of wires Nominal Cross
Section Area (Sq. mm.)
1.5
2.5
4
6
10
16
25
35
Maximum number of wires within conduit size(mm)

20
25
32
40
50
5
10
14
--5
8
12
--3
7
10
--2
5
8
---3
5
6
--2
3
6
6
--2
4
6
---3
5
Maximum permissible number of 1100 volt grade PVC insulated wires that may be drawn into
rigid non metallic or PVC Conduits are given below:
Size of wires Nominal Cross
Section Area (Sq. mm.)
1.5
2.5
4
6
10
16
25
35
Maximum number of wires within conduit size(mm)

20
25
32
40
50
7
12
16
--5
10
14
--4
8
12
--3
6
8
---4
5
6
--3
3
6
6
--2
4
6
---3
5
Insulation shall be removed by insulation stripper only. Few Strands of wires shall not be
cut/reduced for convenience in connecting into terminals. The terminals shall have sufficient
cross sectional area to take all strands and its connecting brass screws shall have flats ends. All
looped joints shall be connected through terminal block/connectors. The pressure applied to
tighten terminal screws shall be just adequate, neither too much nor too less. All light
points shall be terminated through a connector.
Conductors having nominal cross sectional areas exceeding 10 sq.mm shall always be provided
with cable sockets. At all bolted terminals brass flat washer of large area and approved steel
spring washer shall be used. Brass nuts and bolts with brass washers shall be used for all
connections. Only licensed wiremen (Before doing the work or before appointing him on site
contractor has to submit his wiring license to Owner) and cable jointers shall be employed to do
jointing work. Before entrusting cable jointing work to any technician, or before appointing
Cable Jointers or Wiremen on Site, Contractor has to submit such Technicians / Wiremans /
Cable Jointers license to Owner.
_____________________________________________________________________________________
7710_TS
Page 11 of 49
All wires and cables shall be embossed with the manufacturers label with ISI mark and shall be
brought to site in original packing. For all internal wiring. PVC insulated wires of 1100 volts
grade shall be used.
The sub-circuit wiring for point shall be carried out in loop system and no joints shall be allowed
in the length of the conductors. No wire shall be drawn into any conduit until all defective work
of conduit installation of any nature that may cause injury to wire is completed. Care shall be
taken while pulling out the wires so that no damage occurs to conduits/wire itself, the conduits
shall be thoroughly cleaned of moisture, dust, dirt or any other obstruction. The minimum size
of PVC insulated copper conductor wires for all sub-circuit wiring for light points shall be
minimum 2.5 sq.mm copper. Separate neutral to be pulled for each circuit.
1.13
Joints
All joints shall be made at main switches, distribution boards socket outlets, lighting outlets and
switches boxes only. No joints shall be made in conduits and in junction boxes. Conductors
shall be continuous from outlet to inlet.
1.14
Mains and Sub-Mains

Mains and sub-mains cable or wires where called for shall be of the rated capacity and
approved make. Every main and sub main wires shall be drawn into an independent adequate
size of conduit. Earthing shall be in conformity with relevant IS codes and calculations shall be
submitted for verification. An independent earth wire of the proper rating shall be provided for
every single phase sub-main. For every 3-phase sub-main, 2 No. earth wires of proper rating
shall be provided along with the sub-main. The earth wires shall be drawn along with circuit
wires through conduit. Where mains and sub-mains cables are connected to switchgear,
sufficient extra lengths of cable shall be provided to facilitate easy connections and
maintenance. Where ever necessary, powder-coated 1.2 mm thick sheet steel covering (also
called trunking) shall be provided to cover the group of conduits and cables entering and exiting
the Wall mounted/Floor mounted Sub DBs, DBs and FDBs so that the Installation looks neat.
The
colour of such sheet steel covering (trunking) shall be matching with the colour of the
SDBs, DBs
and FDBs
1.15
Load Balancing
Balancing of circuits in three phase installation shall be as planned by the Consultants in the
tender drawings and shall be checked by the contractor before the commencement of wiring
and shall be strictly adhered to.
1.16
Colour Code of Conductors

Colour code shall be maintained as indicated
by the Consultant for the entire wiring
installations. Red, yellow, blue shall be for three phases, black for neutral and green with yellow
band shall be for earthing.
_____________________________________________________________________________________
7710_TS
Page 12 of 49
SWITCHES, RECEPTACLES (MODULAR), LIGHTING FIXTURES
2.1.
Switches
All switches shall be enclosed type flush mounted suitable for 240 volts AC. All switches shall be
fixed inside the switch boxes on adjustable flat M S strips/plates with tapped holes and brass
machine screws, leaving ample space at the back and sides for accommodating wires. Switch
controlling the light point shall be connected to the phase wire of the circuit and load on each
switch shall be restricted to maximum 800 watts & maximum 1500 watts per circuit. All wiring
accessories shall be BIS approved. Perfect alignment shall be maintained while fixing of the back
boxes.
2.2
Socket Outlet
Socket outlets shall be of the three pin. The switch controlling the socket outlet shall be on the
phase wire of the circuit and not more than two socket outlets of 16 amps shall be connected
on one circuit. An earth wire shall be provided along with the circuit wires and shall be
connected to earthing screw inside the box. All sockets shall be shuttered type.
a. Every socket outlet shall be controlled by an individual switch unless mentioned otherwise.
b. The switch controlling the socket outlet shall be on the `Live side of the line.
c. 6 amps and 16 amps socket outlet shall normally be fixed at any convenient height above the
floor level as desired by the Architect. The switch for 6 and 16 amps, socket outlet shall be kept
along with the socket outlet. However, in special case, if desired by the Architect the 6 amp.
Socket outlet can be placed at the normal switch level.
16 amps socket outlet in the kitchen of the residential or commercial buildings shall be fixed at
any convenient height above working platform or as specified in drawings / schedule of
equipments.
In a room containing a fixed bath or shower, there shall be no socket outlet and there shall
be no provision for connecting a portable appliance. Any stationary appliance connected
permanently in the bath room shall be controlled by an isolator switch or circuit breaker having
outlets at such location where water / moisture does not effect. Generally, switches and outlets
shall be planned at a minimum distance of 1.5 Metre away from any water supply outlet, so
that splashed water may not affect the live installation.
d. Where socket outlets are placed at lower level, they shall be enclosed in a suitable metallic box
with the system of wiring adopted or shutter type sockets shall be provided as specified.
e. In an earthed system of supply, a socket outlet and plug shall be of three pin type, the third
terminal shall be connected to earth.
f. Conductors connecting electrical appliance with socket outlet shall be flexible twin cord with an
earthing cord which shall be secured by connecting between the earth terminal of plug and the
metallic body of the electrical appliance.
g. Where use of shutter type of interlocking type of socket is required for any special installation,
the items should be separately and specifically listed in the Schedule of Quantities of that
particular work.
2.3
Lighting Fixtures & Accessories
_____________________________________________________________________________________
7710_TS
Page 13 of 49
The light fixtures and fittings shall be assembled and installed in position complete and ready
for service, in accordance with details, drawings, manufacturers instructions and to the
satisfaction of the Project Manager.
2.3.1
Scope:
Scope of work under this section shall include inspection at suppliers/manufacturers premises
at site, receiving at site, safe storage, transportation from point of storage to point of erection,
erection and commissioning of light fittings, fixtures and accessories including all necessary
supports, brackets, down rods and painting etc as required.
2.3.2
Standards:
The lighting and their associated accessories such as lamps, reflectors, housings, ballasts etc.,
shall comply with the latest applicable standards, more specifically the following:
General and safety requirements for Luminaires:
Part-1 Tubular fluorescent lamps
IS 1913 (Part-1)
Industrial lighting fittings with metal reflectors
IS - 1777
Decorative lighting outfits
IS - 5077
Bayonet lamp holders
IS - 1258
Bi-pin lamp holders for tubular fluorescent lamps
IS - 3323
IS 13021 (Part-1)
Performance requirement
IS 13021 (Part-2)
Ballast for HP MV lamps
IS - 6616
Tubular Fluorescent lamps
IS - 2418 (Part-1 to 4)
Luminaries General requirement
IS 10322 (Part-1)
Luminaries Constructional requirement
IS 10322 (Part-2)
Luminaries Screw and Screwless termination
IS 10322 (Part-3)
Luminaries Methods of Tests
IS 10322 (Part-4)
Particular requirement General purpose Luminaries
IS 10322(Part-5/Sec-1)
Particular requirement Recessed Luminaries
IS 10322 (Part-5/Sec-2)
IS 10322 (Part-5/Sec-3)
Electronic Ballasts for fluorescent lamps

General & Safety requirement
Electronic Ballasts for fluorescent lamps
Particular requirement Luminaries for Road and

Street lighting
_____________________________________________________________________________________
7710_TS
Page 14 of 49
Particular requirement Portable General Purpose
2.3.3
Luminaries
IS 10322 (Part-5/Sec-4)
Particular requirement Flood Lighting
IS 10322 (Part-5/Sec-5)
High pressure mercury vapour lamps
IS 9900 (Part-1)
Tungsten filament general electric lamps
IS - 418
Light fittings-General Requirements:
a) Fittings shall be designed for continuous trouble free operation under atmospheric conditions
without reduction in lamp life or without deterioration of materials and internal wiring. Degree
of protection of enclosure shall be IP-65 for outdoor fittings except bulkhead fitting. Bulkhead
fitting shall be provided with IP-54 protection.
b) Fittings shall be so designed as to facilitate easy maintenance including cleaning, replacement of
lamps/ ballasts.
c) All fittings shall be supplied complete with lamps. All mercury vapour and sodium vapour lamp
fittings shall be complete with accessories like ballasts, power factor improvement capacitors,
starters, etc. Outdoor type fittings shall be provided with weather proof junction boxes (IP-55)
and IP-54 Control gear boxes. All fluorescent and CFL fittings shall be provided with electronic
ballast as per schedule of quantities.
d) Each fitting shall have a terminal block suitable for loop-out connection by 1100 V PVC insulated
copper conductor wires upto 4 sq.mm. The internal wiring should be completed by the
manufacturer by means of standard copper wire and terminated on the terminal block.
e) All hardwares used in the fitting shall be suitably plated or anodized and passivated.
f) Earthing: Each lighting fitting shall be provided with an earthing terminal. All metal or metal
enclosed parts of the housing shall be bonded and connected to the earthing terminal so as to
ensure satisfactory earthing continuity throughout the fixture.
g) Painting/Finish: All surfaces of the fittings shall be thoroughly cleaned and degreased and the
fittings shall be free from scale, rust, sharp-edges, and burns.
h) The housing shall be powder coated/stove-enameled or anodized as required. The surface shall
be scratch resistant and shall show no sign of cracking or flaking when bent through 90 deg.
Over 12 mm dia mandrel.
i) Metal used in BODY of lighting fixtures shall be not less than 22 SWG or heavier if so required to
comply with specification of standards. Sheet steel reflectors shall have a thickness of not less
than 20 SWG. The metal parts of the fixtures shall be completely free from burns and tool
marks. Solder shall not be used as mechanical fastening device on any part of the fixture.
2.3.4
Light Fittings Special Requirements

Box Channel Type Industrial Fittings
Box type slim line channel must be in screw less construction manufactured from M.S. CRCA
sheet steel powder coated with MS CRCA cover, powder coated white. Light reflection surface
_____________________________________________________________________________________
7710_TS
Page 15 of 49
in Box/Channel type fittings shall be in a POLYESTER PRECOATED STEEL having a reflection

factor of not less than 80%. SCREWLESS DESIGN & CONSTRUCTION Light fixtures shall be
preferred due to their ease of maintenance, especially for box/channel for box/channel type
fixtures.
Moisture Proof Industrial Fittings
Surface mounted totally enclosed moisture proof fixtures must be in polycarbonate body and
diffuser with transparent prismatic interior and smooth exterior and frosted end. Fixture must
be completely sealed with polyerethane double gasket to achieve IP 65 protection. Fixture is
complete with CRCA steel white powder coated / enameled finish reflector.
18 W / 36 W Fluorescent and 36 W CFL Low Glare Light Fittings
Recessed mounted, modular fluorescent lighting fixture made of CRCA Sheet steel powder
coated (white) housing, electro chemically brightened and anodized reflector, three
dimensional cross louvers with concave contours, Fresnel top at louver saddle to increase
efficiency. The luminance of <200 cd/M2 at 63 degree viewing angle in all directions so as to
confirm Cat-2 classification of CIBSELG3
Highbay Industrial Fittings
Industrial Highbay luminaries shall be provided with pressure die cast housing along with all
accessories, orthocyclically woundopien construction ballast, capacitor & semi parallel igniter
connected to terminal block and mounted on the gear plate. The gear shall have side entry for
ease in maintenance. The spun aluminium reflector is suitable for narrows well as wide beam
distribution as specified in schedule of quantities. The luminaire will be suitable for metal
halide lamp HPI BU + 250 W which has 25500 lumens or similar 400W lamp and 2.5 minutes
restrike time (when operate with son gear).
2.3.5
Accessories for Light Fittings - Reflectors

The reflectors shall be made of CRCA sheet steel/aluminium /Silvered glass/Chromium plated
sheet copper as specified. The thickness of reflectors shall be as per relevant standards.
Reflectors made of steel shall have stove enameled/ vitreous enameled/epoxy coating finish.
Aluminium used for reflectors shall be anodized/epoxy stove enameled /mirror polished. The
finish for the reflector shall be as specified. The reflectors shall be free from scratches / blisters
and shall have a smooth and glossy surface having optimum light reflecting coefficient.
Reflectors shall be readily removable from the housing for cleaning and maintenance without
use of tools.
2.3.6
Lamps
2.3.6.1 TLD
Lamp shall be environment friendly low pressure mercury discharge lamp with mercury content
less than or equal to 5 mg. The lamp shall have minimum lumen maintenance of 85 and CRI of
85. The lamp must comply to ROSH (Restriction of Hazardous substances) and covered by
WEEE. Lamp should be fully re-cyclable. The lamp should be low on maintenance with life of
40 K hours in case of electromagnetic ballast and 65 K hours in case of HF ballast upto 10%
failure. The discharge glass shall be lead free.
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TLD Lamps shall be minimum tri-phosphor type and have bi-pin bases. Colour spectrum of light
shall be equivalent to PHILIPS color 84 or color 86 color 82 or OSRAM color 21 or color 11 or
color 41 (as required at site).
The fluorescent Tubes (TLD) should have cool daylight colour designation. But Architects
reserve the right to prescribe either Cool Daylight or Bright White or Incandescent Colour
Designations for TLD. NO extra payment will be made over the quoted rate of bidder for this.
The 36 W fluorescent tubes will have Nominal Luminous Flux of not less than 3350 lumens
whether so mentioned in the Schedule of Quantities or not.
T 5 High Efficiency ECO-Friendly Lamps
T-5 lamp shall be environment friendly low pressure mercury discharge lamp with mercury
content less than or equal to 3 mg. lamp should have lowest CO2 emission compared to any
other comparable light source (40% less than a TL-D standard lamp, 26% less than TL-D / 80).
T-5 lamp shall be 100% lead free. T-5 lamp shall be designed for operation with electronic gear
and well suited for dimming. Maximum lumen output to be reached at approx 35oC in free
burning position. T-5 lamp can be ignited from -15oC to + 50oC. Lamp should be fully
recyclable and must comply to ROSH (Restriction of Hazardous substances) and shall be covered
by WEEE. T-5 shall have 16 mm in diameter service life of TL-5 lamp should be 10% more than
TL-D lamps. T-5 lamp shall have lumen efficacy of up to 104 Lumens / W and shall have excellent
colour rendering to En 12464 (Ra 80 to 89).
2.3.6.2 Compact fluorescent lamp shall have same luminous flux and power consumption as
fluorescent tubes but less than half the length and more compact than U-shaped and circulator
lamps. CFL shall be suitable for use with conventional control gear & standers and for HF
electronic control gear. CFL lamp shall be non integral type of OSRAM / GE / PHILIPS only.
2.3.7
High Frequency Electronic Ballast

High frequency electronic ballast shall be used with fluorescent / Compact Fluorescent Lamps
wherever specified in the schedule of quantities. High frequency electronic ballast shall comply
to the following:
IEC 927, IEC 928 for 10% total harmonic distortion.

EMI / RFI Confirming to FCC / VDE Class A/B.
Line Transient as per IEEE C62.41.
Ballast Crest Factor C1.7%.
No Stroboscopic Effect
Constant Wattage / Light output between 240 V 10%.
Circuit protection for surge current and inrush current.
Short circuits, open lamp protection
PF > 0.99 for fluorescent / T5 lamp and 0.95 for CFL.
Deactivated lamp protection
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Suitable for use with single and twin lamps

RFI < 30 MHz
EN 55015
Total Harmonic Distortion (THD)
10%
Immunity to interference
EN 61547
Safety
EN 60928 / IEC 928 / IS 13021 (Part I)
Performance
EN 60929 / IEC 929 / IS 13021 (Part II)
Vibrations & Bump tests
IEC 68-2-6 FC
IEC 9001
Quality Standard
ISO 9001
Environmental Standard
ISO 14001
DC Operation
EN 60924
Emergency Lighting Operation
VDE 0108
Total System consumption (lamps + ballast) for

1 x 36 W TLD, shall not exceed 36 W
1 x 28 W T-5, shall not exceed 28 W
1 x 18 W CFL, shall not exceed 18 W
1 x 36 W CFL, shall not exceed 36 W
3.
MEDIUM VOLTAGE 1.1 KV GRADE XLPE / PVC CABLES
3.1
General
The MV cables shall be supplied, inspected, laid, tested and commissioned in accordance with
drawings, Specifications, relevant Standard Specifications and cable manufacturer's instruction.
3.2
Material
The MV cables shall be cross linked polyethylene (XLPE) insulated PVC inner sheathed and HR
PVC / FRLS PVC outer sheath of 1100 volts grade as asked for in the schedule of quantities.
Cables upto 10 sq.mm shall be with copper conductor and 16 sq.mm and above shall be with
aluminium conductor.
3.3
Technical Requirements:
3.3.1
All XLPE Aluminium/Copper Power cables shall be 1100 Volts grade, multi core constructed
as per IS : 7098 Part-I of 1988 as follows :
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a)
Stranded Aluminium / Copper conductor in case of 10 sq. mm and above whereas solid
conductor in case of 10 sq.mm. and below.
b)
Cores laid up
c)
The inner sheath should be bonded over with thermo-plastic material for protection
against mechanical and electrical damage.
d)
Armoring should be provided over the inner sheath to guard against mechanical damage.
Armouring should be Galvanized steel wires or galvanized steel strips. (In single core
cables
used in A.C. system armouring should be non-magnetic hard aluminium Wires/Strips. Round
steel wires should be used where diameter over the inner sheath does not exceed 13 mm;
above 13 mm flat steel armour should be used. Round wire of different sizes should be
provided against specific request.)
e)
The outer sheath should be specially formulated heat resistant black PVC compound
conforming to the requirement of type ST2 of IS : 5831-1984 extruded to form the outer sheath.
3.3.2
Conductor shall be of electrolytic Aluminium / Copper conforming to IS : 8130 and are

compact circular or compact shaped.
3.3.3
Insulation shall be of XLPE type as per latest IS general purpose insulation for maximum
rated conductor temperature 70 degree centigrade.
3.3.4
In Inner sheath laid up cores shall be bonded over with thermoplastic material for protection
against mechanical and electrical damage.
3.3.5
Insulation, inner sheath and outer sheath shall be applied by extrusion and lapping up process
only.
3.3.6
Armouring shall be of galvanized steel wire/flat.
3.3.7
Repaired cables shall not be used.
3.3.8
Current ratings of the cables shall be as per IS : 3961.
3.3.9. The XLPE insulated cables shall conform to latest revision of IS and shall be read along with this
specification. The Conductor shall be stranded Aluminium/Copper circular/ sector shaped and
compacted. In multi core cables the core shall be identified by red, yellow, blue and black
coloring of insulation.
3.3.10 The cables shall be suitable for laying in racks, ducts, trenches, conduits and underground
buried installation with uncontrolled back fill and chances of flooding by water.
3.3.11 Progressive automatic in line sequential marking of the length of cables in meters at every one
meter shall be provided on the outer sheath of all cables.
3.3.12 Cables shall be supplied in non returnable wooden drums as per IS: 10418.
Both ends of the cables shall be properly sealed with PVC/Rubber caps so as to eliminate
ingress of water during transportation, storage and erection.
3.3.13 The product should be coded as per IS: - 7098 Part-I as follows :Aluminium Conductor
A
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XLPE Insulation
Steel round wire armour
Steel strip armour
Steel Double round wire armour
Steel Double strip armour
Non-magnetic (Al.) round wire armour
Non-magnetic (Al.) strip armour
PVC outer sheath
2X
W
F
WW
FF
Wa
Fa
Y
3.4
Inspection
All cables shall be inspected by the contractor upon receipt at site and checked for any damage
during transit.
3.5
Joints in Cables
The Contractor shall take care to see that all the cables received at site are apportioned to
various locations in such a manner as to ensure maximum utilization and avoid cable jointing.
This apportioning shall be got approved by the Owners site representative before the cables
are cut to lengths. Where joints are unavoidable heat shrinkable type joints shall be made. The
location of such joints shall be got approved from the Owners site representative and shall be
identified through a marker.
3.6
Jointing Boxes for Cables

Cable joint boxes shall be installed with heat shrinkable sleeve and of appropriate size, suitable
for XLPE armoured cables of particular voltage rating.
3.7
Jointing of Cables
All cable joints shall be made in suitable, approved cable joint boxes and the filling in of
compound shall be done in accordance with manufactures' instructions and in an approved
manner. All straight through joints shall be done in epoxy mould boxes with epoxy resin.
All cables shall be joined colour to colour and tested for continuity and insulation resistance
before jointing commence. The seals of cables must not be removed until preparations for
jointing are completed. Joints shall be finished on the same day as commenced and sufficient
protection from the weather shall be arranged. The conductors shall be efficiently insulated
with high voltage insulating tape and by using of spreaders of approved size and pattern.
The joints shall be completely topped up with epoxy compound so as to ensure that the box is
properly filled.
3.8
Cable End Terminations

Cable end termination shall be done in cable terminal box using crimping sockets and proper
size of glands of single compression heavy duty type.
3.9
Bonding of Cables
Where a cable enters any piece of apparatus, it shall be connected to the casing by means of an
approved type of armour clamp and gland. The clamps must grip the armouring firmly to the
gland or casing, so that no undue stress is passed on to the cable conductors.
3.10
Cable Installation
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Cables shall be laid by skilled and experienced workmen using adequate rollers to minimize
stretching of the cable. The cable drums shall be placed on jacks before unwinding the cable.
Great care shall be exercised in laying cables to avoid forming kinks.
3.10.1 Laying of Cables on Cable Trays
The relative position of the cables, laid on the cable tray shall be preserved and the cables shall
not cross each other. At all changes in direction in horizontal and vertical planes, the cable shall
be bent smooth with a radius as recommended by the manufacturers. All cables shall be laid
with minimum one diameter gap and shall be clamped at every metre to the cable tray. Cables
shall be tagged for identification with aluminum tag and clamped properly at every 20M. Tags
shall be provided at both ends and all changes in directions both sides of wall and floor
crossings. All cable shall be identified by embossing on the tag the size of the cable, place of
origin and termination.
All cables passing through holes in floor or walls shall be sealed with fire retardant Sealant and
shall be painted with fire retardant paint upto one meter on all joints, terminations and both
sides of the wall crossings by VIPER CABLE RETARD.
3.10.2 Laying of Cables in Ground
The width of trench for laying single cable shall be minimum 350 mm. Where more than one
cable is to be laid in horizontal formation, the width of the trench shall be workout by providing
200 mm gap between the cables, except where otherwise specified. There shall be clearance of
150 mm between the end cable and the side wall of the trench. The minimum depth of the
cable trench shall not be less than 750 mm for single layer of cables. When the cables are laid
in more than one tier the depth of the trench shall be increased by 300 mm for each additional
tier.
Excavation of trenches: The trenches shall be excavated in reasonably straight lines. Wherever
there is a change in direction, suitable curvature shall be provided. Where gradients and
changes in depth are unavoidable, these shall be gradual. The excavated soil shall be stacked
firmly by the side of the trench such that it may not fall back into the trench. The bottom of the
trench shall be levelled and shall be made free from stone, brick bats etc. The trench shall then
be provided with a layer of clean, dry sand cushion of not less than 100 mm in depth. Prior to
laying of cables, the cores shall be tested for continuity and insulation resistance. The cable
drum shall be properly mounted on jacks, at a suitable location, making sure that the spindle,
jack etc. are strong enough to carry the weight of the drum and the spindle is horizontal. Cable
shall be pulled over rollers in the trench steadily and uniformly without jerks and strains. The
entire drum length shall be laid in one stretch. However, where this is not possible the
remainder of the cable shall be removed by `Flaking i.e. by making one long loop in the reverse
direction. After the cable has been uncoiled and laid into the trench over the rollers, the
cable shall be lifted off the rollers beginning from one end by helpers standing about 10 meters
apart and laid in a reasonably straight line. Cable laid in trenches in a single tier formation shall
have a cover of clean, dry sand of not less than 150 mm. above the base cushion of sand before
the protective cover is laid. In the case of vertical multi-tier formation after the first cable
has been laid, a sand cushion of 300 mm shall be provided over the initial bed before the
second tier is laid. Finally the cables shall be protected by second class bricks before back
filling the trench. The buried depth of uppermost layer of cable shall not be less than 750mm.
Back Filling: The trenches shall be back filled with excavated earth free from stones or other
sharp edged debris and shall be rammed and watered, if necessary, in successive layers not
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exceeding 300 mm. Unless otherwise specified, a crown of earth not less than 50 mm in the
centre and tapering towards the sides of the trench shall be left to allow for subsidence.
3.11
Cables inside Building

Cables inside buildings shall be laid on the cable trays. All cables passing through walls shall
run through GI Pipes sleeves of adequate diameter 50 mm apart maintaining the relative
position over the entire length.
3.12
Route Marker
Route marker shall be provided along straight runs of the cables not exceeding 30 meters also
for change in the direction of the cable route and underground joints.
Route marker shall be of cast iron painted with aluminum paint. The size of marker shall be 100
mm dia with Cable and voltage grade inscribed on it.
3.13
Cable Trays
Ladder and perforated type Cable Trays shall be of Hot dip Galvanized type and factory
fabricated out of CRCA sheet with standard accessories like tee, bends, couplers etc. for
different loads and number and size of cables as given below :
Cable trays shall be galvanized as per Specification given under 3.14.
a. 1500 mm wide
Runners 25 x 100 x 25 x 3 mm
Rungs 2# 20 x 40 x 20 x 3 mm 250 mm C/C
Suspenders 2 Nos. 40 x 40 x 5 mm GI angle 1500 mm C/C with base support of 40x 40 x 5mm GI
angle.
b. 1200 mm wide
Rungs 2# 20 x 40 x 20 x 3 mm 250 mm C/C
angle.
c. 1000 mm wide
Rungs 2# 20 x 40 x 20 x 3 mm 250 mm C/C
angle.
d. 750 mm wide
Runners 20 x 75 x 20 x 2.5 mm
Rungs 20 x 30 x 20 x 2.5 mm 250 mm C/C
angle.
e 600 mm wide
Rungs 20 x 30 x 20 x 2.5 mm 250 mm C/C
angle.
f. 450 mm wide
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Rungs 20 x 30 x 20 x 2.5 mm 250 mm C/C
angle.
g. Supply and fixing of perforated type cable trays of the following sizes of pre-galvanized iron.
i.
600 x 40 x 40 x 1.6 mm thick
ii.
450 x 40 x 40 x 1.6 mm thick
iii.
300 x 40 x 40 x 1.6 mm thick
iv.
150 x 25 x 25 x 1.6 mm thick
Note: Suitable length of 10 mm dia GI rod suspenders at 1800 mm interval shall be included in
the item for perforated type cable tray.
3.14
Specification for Hot Dip Galvanizing Process

(For Mild Steel Used For Earthing, Cable Trays Or Junction Boxes For Electrical Installation.)
General Requirements
I.
Quality of Zinc
Zinc to be used shall conform to minimum Zn 98 grade as per requirement of IS: 209-1992.
II.
Coating Requirement
Minimum weight of zinc coating for mild steel flats with thickness upto 6 mm in accordance
with IS:6745-1972 shall be 400 g/sqm.
The weight of coating expressed in grams per square metre shall be calculated by dividing the
total weight of Zinc by total area (both sides) of the coated surface.
The Zinc coating shall be uniform, smooth and free from imperfections as flux, ash & dross
inclusions, bare patches black spots, pimples, lumpiness, runs; rust stains bulky white deposits,
blisters. Mild steel flats / wires shall undergo a process of degreasing pickling in acid, cold
rinsing and then galvanizing.
3.15
Fire retardant Cable Paint & Fire Barrier

The fire retardant paint / barrier shall be listed by independent test agencies such as UL, FM or
OPL and be tested to, and pass the criteria of ASTM E 814 ( UL1479) standard test method for
fire test through- penetration fire stops and ASTM E 1996 ( UL 2079) standard test method for
fire resistive joint system/
3.15.1
Fire Retardant Cable Paint

The Fire resistant cable coating / painting shall be intumescent / ablative, water based
compound. The coating shall expand up to 10 times, supplied in a manufacturer seal container
indicating manufacturing and expiry dates. The coating material shall be non-toxic, asbestos
free, & halogen free and shall have good mechanical strength. The colour of paint shall be white
and density of coating shall be 1.3kg/ltr, coating shall have a snap time of 30 minutes, the
expansion shall begin at 230 deg.C and it shall have a oxygen index of 41%.
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Coating shall be applied by ordinary paint brush after cleaning the cables of dust and oil
deposition. A minimum textured finish of 3 mm wet film thickness shall be achieved by applying
the material in 2-3 layers leaving intervals of 2 to 8 hours depending upon the moisture and
thickness, moisture and temperature hours between each coat.
3.15.2 Fire Barrier Sheet for Floor and Wall Sealing
The framing & fixing part of fire barrier sheet shall be very simple & directly fixed around walls
& floors by help of anchored bolts & washer. For 2 hour fire rating the fire barrier sheet shall be
minimum 7.62 mm thick and shall be cut as per the profile of penetration and opening. The
small gap left around the penetration shall be closed with fire rated soft & mouldable putty.
Fire
barrier must be design on the intumescent technology to seal larger penetration
through the fire rated walls & floors. Fire barrier must be a composite construction with the
quality incorporated with organic/ inorganic fire resistive elastomeric sheet with specific
gravity of 1.6 gm/ cubic centimeter.
3.16
Testing of Cables
Cables shall be tested at works for all routine tests as per IS including the following tests before
being dispatched to site by the project team.
a. Insulation Resistance Test.

b. Continuity resistance test.
c. Sheathing continuity test.
d. Earth test.(in armoured cables)
e. Hi Pot Test.
Test shall also be conducted at site for insulation between phases and between phase and earth
for each length of cable, before and after jointing. On completion of cable laying work, the
following tests shall be conducted in the presence of the Owners site representative.
a. Insulation Resistance Test( Sectional and overall)
b. Continuity resistance test.
c. Sheathing continuity test.
d. Earth test.
All tests shall be carried out in accordance with relevant Standard Code of Practice and
Electricity Rules. The Contractor shall provide necessary instruments, equipment and labour
for conducting the above tests and shall bear all expenses in connection with such tests. All
tests shall be carried out in the presence of the Owners site representative, results will be
noted and signed by all present and record be maintained.
4 (A)
DISTRIBUTION PANELS/BOARDS
Main Distribution Panels, Sub-Distribution Panels and Final Distribution shall be covered under
this section. Panels/Boards shall be suitable for operation on 3 Phase/single phase, 415/240
volts, 50 cycles, 4 wire system with neutral grounded at transformer. All Distribution panels
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shall be CPRI tested design and manufactured by a approved manufacturer. CPRI certificate
shall be made available.
Distribution panels shall comply with the latest Relevant Indian Standards and Electricity Rules
and Regulations and shall be as per IS-13947-1993.
4.1
Construction Features
Distribution panels shall be 2 mm thick sheet steel cabinet for indoor installation, dead front,
floor mounting/wall mounting type and shall be form 3b construction. The Distribution panels
shall be totally enclosed, completely dust and vermin proof and shall be with hinged doors and
folded covers, Neoprene gasket, padlocking arrangement and bolted back. All removable/
hinged doors and covers shall be grounded by flexible standard connectors. Distribution panel
shall be suitable for the climatic conditions as specified in Special Conditions. Steel sheets used
in the construction of Distribution panels shall be 2 mm thick and shall be folded and braced as
necessary to provide a rigid support for all components. Joints of any kind in sheet metal shall
be seam welded, all welding, slag shall be rounded off and welding pits wiped smooth with
plumber metal. The general construction shall confirm to IS-8623-1977 (Part-1) for factory built
assembled switchgear & control gear for voltage upto and including 1100 V AC.
All panels and covers shall be properly fitted and square with the frame, and holes in the panel
correctly positioned. Fixing screws shall enter into holes tapped into an adequate thickness of
metal or provided with wing nuts. Self threading screws shall not be used in the construction of
Distribution panels. A base channel of 75 mm x 40 mm x 5 mm thick shall be provided at the
bottom for floor mounted panels. Minimum operating clearance of 300 mm shall be provided
between the floor of Distribution panels and the lowest operating height.
Distribution panels shall be of adequate size with a provision of spare switchgear as indicated
on the Single Line Diagram. Feeders shall be arranged in multi-tier. Knockout holes of
appropriate
size and number shall be provided in the Distribution panels in conformity with
the location of cable/conduit connections. Removable sheet steel plates shall be provided at
the top to make holes for additional cable entry at site if required.
Every cabinet shall be provided with Trifoliate or engraved metal name plates. All panels shall
be provided with circuit diagram engraved on PVC sheet. All live accessible connections shall be
shrouded and shall be finger touch proof and minimum clearance between phase and earth
shall be 20 mm and phase to phase shall be 25 mm.
4.2
Bus Bar Connections

Bus bar and interconnections shall be of high conductivity electrolytic grade aluminium /
copper as indicated in the bill of quantities complying with requirement of IS : 5082 1981 and
of rectangular cross section suitable for carrying the rated full load current and short circuit
current and shall be extendable on either side. Bus bars and interconnections shall be
insulated with heat shrinkable sleeve of 1.1 KV grade and shall be colour coded. Bus bars shall
be supported on glass fiber reinforced thermosetting plastic insulated supports at regular
intervals to withstand the force arising from in case of short circuit in the system. All bus bars
shall be provided in a separate chamber and all connections shall be done by bolting. Additional
cross sectional area to be added to the bus bar to compensate for the holes. All connections
between bus bars and breakers shall be through solid copper / aluminium strips of proper size
to carry full rated current and insulated with insulating sleeves. Maximum current density for
the busbars shall be 0.8 A/sq.mm for aluminium and 1.4 A/sq.mm for copper busbars.
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Maximum allowable temperature for the Bus bar to be restricted to 85 deg C

4.2.1
Temperature - Rise Limit

Unless otherwise specified, in the case of external surface of enclosures of bus bar
compartment which shall be accessible but do not need to be touched during normal
operation, an increase in
the temperature rise limits of 25 C above ambient
temperature shall be permissible for metal
surface and of 15 C above ambient
temperature for insulating surfaces as per IS 8623(Part-2)
1993.
All main distribution panels and sub distribution panels shall be provided with MCCB of
appropriate capacity as per Single Line Diagram. All final Distribution boards shall be provided
with Miniature Circuit Breakers. Final Single Phase Distribution boards shall be connected to the
incoming supply through double pole MCB units & earth leakage circuit breakers. All wiring for
final distribution boards shall be concealed behind 5 mm thick bakelite sheet or M S sheet
cover. All Distribution boards shall be completely factory wired, ready for connection. All the
terminals shall be of proper current rating and sized to suit individual feeder requirements.
Each circuit
shall be clearly numbered from left to right to correspond with wiring diagram.
All the switches and circuits shall be distinctly marked with a small description of the service
installed.
Continuous earth bus sized for prospective fault current shall be provided with arrangement for
connecting to station earth at two points. Hinged doors/ frames shall be connected to earth
through adequately sized flexible braids.
4.3
Cable Compartments
Cable compartment of adequate size shall be provided in the Distribution panels for easy
clamping of all incoming and outgoing cables entering from the top/bottom. Adequate
supports shall be provided in cable compartment to support cables.
4.4
Air Circuit Breakers (ACB)
4.4.1
The ACB shall conform to the requirements of IEC 60947-2 / IS 13947-2 and shall be type tested
& certified for compliance to standards fromCPRI, ERDA/ any accredited international lab. The
circuit breaker shall be suitable for 415 V + 10%, 50 Hz supply system. Air Circuit Breakers
shall be with moulded housing flush front, draw out type and shall be provided with a trip free
manual operating mechanism or as indicated in drawings and bill of quantities with
mechanical "ON" "OFF" TRIP indications.
The ACB shall be 3/ 4 pole with modular construction, draw out, manually or electrically
operated version as specified. The circuit breakers shall be for continuous rating and service
short Circuit Breaking capacity (Ics) shall be as specified on the single line diagram and should
be equal to the Ultimate breaking capacity(Icu) and short circuit withstand values(Icw) for 1 sec.
Circuit breakers shall be designed to close' and `trip' without opening the circuit breaker
compartment door. The operating handle and the mechanical trip push button shall be at the
front of the breakers panel. Inspection of main contacts should be possible without using any
tools. The ACB shall be provided with a door interlock. i.e. door should not be open when circuit
breaker is closed and breaker should not be closed when door is open.
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All current carrying parts shall be silver plated and suitable arcing contacts with proper arc
chutes shall be provided to protect the main contacts. The ACB shall have double insulation
(Class-II) with moving and fixed contacts totally enclosed for enhanced safety and in
accessibility to live parts. All electrical closing breaker shall be with electrical motor wound
stored energy spring closing mechanism with mechanical indicator to provide ON/OFF status of
the ACB.
The auxiliary contacts blocks shall be so located as to be accessible from the front. The auxiliary
contacts in the trip circuits shall close before the main contacts have closed. All other contacts
shall close simultaneously with the main contacts. The auxiliary contacts in the trip circuits shall
open after the main contacts open. Minimum 4 NO and 4 NC auxiliary contacts shall be
provided on each breaker.
Rated insulation voltage shall be 1000 volts AC.
4.4.2
Cradle
The cradle shall be so designed and constructed as to permit smooth withdrawal and insertion
of the breaker into it. The movements shall be free from jerks, easy to operate and shall be on
steel balls/rollers and not on flat surfaces.
There shall be 4 distinct and separate position of the circuit breaker on the cradle.
Racking Interlock in Connected/Test/Disconnected Position.
Service Position : Main Isolating contacts and control contacts of the breaker are engaged.
Test Position
: Main Isolating contacts are isolated but control contacts are still engaged.
Isolated Position : Both main isolating and control contacts are isolated.
There shall be provision for locking the breaker in any or all of the first three positions.
The following safety features shall be incorporated :
i. Withdrawal or engagement of Circuit breaker shall not be possible unless it is in open condition.
ii. Operation of Circuit breaker shall not be possible unless it is fully in service, test or drawn out
position.
iii. All modules shall be provided with safety shutters operated automatically by movement of the
carriage to cover exposed live parts when the module is withdrawn.
iv. All Switchgear module front covers shall have provision for locking.
v. Switchgear operating handles shall be provided with arrangement for locking in OFF
position.
4.4.3
Protections
The breaker should be equipped with micro-controller based , communicable type release with
RS 485 port for communication to offer accurate and versatile protection with complete
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flexibility and shall offer complete over current protection to the electrical system in the
following four zones :
Long time protection. Short time protection with intentional delay. Instantaneous protection.
Ground fault protection.
The protection release shall generally have following features and settings however for exact
requirement of protection releases, reference shall be made to SOQ:
a. True RMS Sensing
The release shall sample the current at the rate of 16 times per cycle to monitor the actual load
current waveform flowing in the system and shall monitor the true RMS value of the load
current. It shall take into account the effect of harmonics also.
b. Thermal Memory
When the breaker shall reclose after tripping on overload, then the thermal stresses caused by
the overload if not dissipated completely, shall get stored in the memory of the release and this
thermal memory shall ensure reduced tripping time in case of subsequent overloads. Realistic
Hot/Cold curves shall take into account the integrated heating effects to offer closer protection
to the system.
c. Defined time-current characteristics :
A variety of pick-up and time delay settings shall be available to define the current thresholds
and the delays to be set independently for different protection zones thereby achieving a close
to-ideal protection curve.
d. Trip Indication
Individual fault indication for each type of fault should be provided by LEDs for faster fault
diagnosis.
e. Self powered
The release shall draw its power from the main breaker CTs and shall require no external
power supply for its operation.
f. Zone Selective Interlocking
The release shall be suitable for communication between breakers to enable zone selective
interlocking. This feature shall be provided for both short circuit and ground fault protection
zones to offer intelligent discrimination between breakers. This feature enables faster clearance
of fault conditions, thereby reducing the thermal and dynamic stresses produced during fault
conditions and thus minimises the damage to the system. To implement ZSI manufacturer
should supply all related equipment like power supply, wiring etc.
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On-Line change of settings should be possible. It should be possible to carry out testing of
release without tripping the breaker.
g. The release shall meet the EMI / EMC requirements.
h. The setting range of release shall be generally as follows:
Type of
Protection
Long Time
Short Time
SETTING RANGE OF RELEASE

PICK-UP CURRENT
0.4 to 1.0 times In (Ir)
TIME DELAY
0.5 to 30 sec at 6 Ir
Steps : 0.4, 0.5, 0.55, 0.60, 0.65, 0.70,

0.75, 0.80, 0.85, 0.90, 0.95, 1.00.
Steps 0.5,1, 2,4, 6, 8,12,18,24

and 30 secs
Operating Limit : 1.05 to 1.2 times Ir
Tolerance : Corresponding to
10% of current.
20 ms to 600 ms
2 to 10 times Ir
Steps : 2,3,4,5,6,7,8,9 & 10
Steps 20,60,100,160,200,260,
300 400,500 and 600 ms
Tolerance : 10%
Tolerance : 10% or 20ms
whichever is higher
Instantaneous
2 to 12 times In
Ground Fault
Steps : 2,3,4,6,8,10,12
Tolerance : 10%
0.2 to 0.6 time In
Steps : 0.2,0.3,0.4,0.5,0.6
Tolerance : 10%
100 ms to 400 ms
Steps : 100,200,300,400ms
Tolerance : +10% or 20 ms
whichever is higher.
All incomer ACBs shall have following additional protections other than mentioned above.
Under and over voltage
Under and over frequency
Trip Circuit supervision with PS class CTs.
Undercurrent, ( for DG set only)
Reverse power ( for DG set only)
Phase sequence reversal
The release should provide local indication of actual %age loading at any instant. The release
should be able to communicate on MODBUS RTU protocol using inbuilt RS485 port and shall be
integral part of supply with trip unit. Parameters of the Protection Release should be
changeable from Release as well as thru communication network. Release should have
graphical LCD for display of power parameters. The release of incoming breakers should provide
comprehensive metering with the following parameters
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Phase currents (running, avg & max) All parameters in single window.
Release should be able to capture short circuit current on which ACB has tripped. The last
ten trips and alarms shall be stored in memory with the date & time stamping along with
type of fault and alarm. The sensing CT Should be Rogowsky type with measurement
precision of 1%.
Release should be self powered.
Release
should
have
facility
to
select
different
type
of
IDMTL
protection(DT,SIT,VIT,EIT,HVF)
for better co-ordination with HT Breaker/Fuse.
Phase voltages (running, avg & max)
Energy & power parameters (active, reactive and apparent)
PF
Frequency
Maximum Demand ( KVA & KW)
Total Harmonics distortion
All O/G ACBs shall have following functions.

Protection
The ACB control unit shall offer the following protection functions as standard:
Long-time (LT) protection with an adjustable current setting and time delay;
Short-time (ST) protection with an adjustable pick-up and time delay; instantaneous (INST)
protection with an adjustable pick-up and an OFF Position.
Current and time delay setting shall be indicated in amperes and seconds respectively on a
digital display.
Earth-fault protection with an adjustable pick-up and time delay shall be provided if
indicated on the appended single-line diagram.
Measurements
An ammeter with a digital display shall indicate the true rms values of the currents for
each
phase.Release shall acknowledge the current & time delay settings done by
user on the LCD display.
A LED bargraph shall simultaneously display the load level on the three phases.
A maximeter shall store in memory and display the maximum current value observed since
the last reset. The data shall continue to be stored and displayed even after opening of
the circuit breaker.
4.4.4
Safety Features
I. The safety shutter shall prevent inadvertent contact with isolating contacts when breaker is
withdrawn from the Cradle.
II. It shall not be possible to interchange two circuit breakers of two different thermal ratings. For
Draw-out breakers, an arrangement shall be provided to prevent rating mismatch between
breaker and cradle.
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III. There shall be provision of positive earth connection between fixed and moving portion of the
ACB either thru connector plug or sliding solid earth mechanism. Earthing bolts shall be
provided on the cradle or body of fixed ACB.
IV. The incoming panel accommodating ACB shall be provided with indicating lamps for ON-OFF
positions, digital voltmeter and ammeter of size not less than 96 mm x 96 mm, selector
switches, MCB for protection circuit and measuring instrument circuits.
V. It shall be possible to bolt the draw out frame not only in connected position but also in TEST
and DISCONNECTED position to prevent dislocation due to vibration and shocks.
VI. Draw out breakers should not close unless in distinct Service/Test/Isolated positions.
VII. The insulation material used shall conform to Glow wire test as per IEC60695.
VIII. The ACB shall provide in built electrical and mechanical anti-pumping.
IX. All EDO ACB`s Shall have Ready to Close Contact to ensure that the ACB gets a command only
when it is ready to close for applications of Remote Control, AMF, Synchronization and Auto
Source Change Over Systems.
4.5
Moulded Case Circuit Breaker (MCCB)

The MCCB should be current limiting type with trip time of less than 10 msec under short circuit
conditions. The MCCB should be either 3 or 4 poles as specified in BOQ. MCCB shall comply with
the requirements of the relevant standards IS13947 Part 2/IEC 60947-2 and should have test
certificates for Breaking capacities from independent test authorities CPRI / ERDA or any
accredited international lab.
MCCB shall comprise of Quick Make -break switching mechanism, arc extinguishing device and
the tripping unit shall be contained in a compact, high strength, heat resistant, flame retardant,
insulating moulded case with high withstand capability against thermal and mechanical stresses
The breaking capacity of MCCB shall be as specified in the schedule of quantities. The rated
service breaking capacity (Ics) should be equal to rated ultimate breaking capacities (Icu).
MCCBs for motor application should be selected in line with Type-2 Co-ordination as per IEC60947-2, 1989/IS 13947-2. The breaker as supplied with ROM should meet IP54 degree of
protection.
4.5.1
Current Limiting & Coordination
The MCCB shall employ maintenance free minimum let-through energies and capable of
achieving discrimination up to the full short circuit capacity of the downstream MCCB.
Protection Functions
MCCBs with ratings shall be equipped with Thermal-magnetic (adjustable thermal for
overload and fixed magnetic for short-circuit protection) trip units
Protection settings shall apply to all poles of circuit breaker.
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4.5.2
Testing
a)
Original test certificate of the MCCB as per IEC 60947-1 &2 or IS13947 shall be furnished.
b) Pre-commissioning tests on the switch board panel incorporating the MCCB shall be done
as per standard specifications.
4.5.3
Interlocking
Moulded, case circuit breakers shall be provided with the following interlocking devices for
interlocking the door of a switch board.
4.6
a)
Handle interlock to prevent unnecessary manipulations of the breaker.
b)
Door interlock to prevent the door being opened when the breaker is in ON position.
c)
Defeat-interlocking device to open the door even if the breaker is in ON position.
The MCCB shall be current limiting type and comprise of quick make Break switching
mechanism. MCCBs shall be capable of defined variable overload adjustment. All
MCCBs rated 200 Amps and above shall have adjustable over load & short circuit pickup both in Thermal magnetic and Microprocessor Trip Units.
All MCCB with microprocessor based release unit, the protection shall be adjustable
Overload, Short circuit and earth fault protection with time delay.
The trip command shall override all other commands.
Motor Protection Circuit Breaker (MPCB)

Motor circuit breakers shall conform to the general recommendations of standard IEC 947 -1,2
and 4 (VDE 660, 0113 NF EN 60 947-1-2-4, BS 4752) and to standards UL 508 and CSA C22-2
N14.
The devices shall be in utilization category A, conforming to IEC 947-2 and AC3 conforming to
IEC 947-4.MPCB shall have a rated operational and insulation voltage of 690V AC (50 Hz) and
MPCB shall be suitable for isolation conforming to satandrd IEC 60947-2 and shall have a rated
impulse withstand voltage (Uimp) of 6 kV. The motor circuit breakers shall be designed to be
mounted vertically or horizontally without derating. Power supply shall be from the top or from
the bottom.In order to ensure maximum safety, the contacts shall be isolated from other
functions such as the operating mechanism, casing, releases, auxiliaries, etc, by high
performance thermoplastic chambers. The operating mechanism of the motor circuit breakers
must have snap action opening and closing with free tripping of the control devices. All the
poles shall close, open, and trip simultaneously.The motor circuit breakers shall accept a
padlocking device in the isolated position.
The motor circuit breakers shall be equipped with a PUSH TO TRIP device on the front
enabling the correct operation of the mechanism and poles opening to be checked.The auxiliary
contacts shall be front or side mounting, and both arrangements shall be possible.The frontmounting attachments shall not change the breaker surface area. Depending on its mounting
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direction the single pole contact block could be NO or NC.All the electrical auxiliaries and
accessories shall be equipped with terminal blocks and shall be plug-in type.The motor circuit
breakers shall have a combination with the downstream contactor enabling the provision of a
perfectly co-ordinated motor-starter. This combination shall enable type 1 or type 2 coordination of the protective devices conforming to IEC 60947-4-1.Type 2 co-ordination shall be
guaranteed by tables tested and certified by an official laboratory: LOVAG (or other official
laboratory).The motor circuit breakers, depending on the type, could be equipped with a doormounted operator which shall allow the device setting.The motor circuit breakers shall be
equipped with releases comprising a thermal element assuring overload protection and a
magnetic element for short-circuit protection.In order to ensure safety and avoid unwanted
tripping, the magnetic trip threshold (fixed) shall be factory set to an average value of 12 Ir.
All the elements of the motor circuit breakers shall be designated to enable operation at an
ambient temperature of 60C without derating. The thermal trips shall be adjustable on the
front by a rotary selector. The adjustment of the protection shall be simultaneous for all poles.
Phase unbalance and phase loss detection shall be available. Temperature compensation (-20C
to +60C).
4.7
Miniature Circuit Breaker (MCB)

Miniature Circuit Breaker shall comply with IS-8828-1996/IEC898-1995. Miniature circuit
breakers shall be quick make and break type for 240/415 VAC 50 Hz application with magnetic
thermal release for over current and short circuit protection. The breaking capacity shall not be
less than 10 KA at 415 VAC. MCBs shall be DIN mounted. The MCB shall be Current Limiting type
(Class-3). MCBs shall be classified (B,C,D ref IS standard) as per their Tripping Characteristic
curves defined by the manufacturer. The MCB shall have the minimum power loss (Watts) per
pole defined as per the IS/IEC and the manufacturer shall publish the values.MCB shall ensure
complete electrical isolation & downstream circuit or equipment when the MCB is switched
OFF.
The housing shall be heat resistant and having a high impact strength. The terminals shall be
protected against finger contact to IP20 Degree of protection. All DP, TP, TPN and 4 Pole
miniature circuit breakers shall have a common trip bar independent to the external operating
handle.
4.8
Residual Current Circuit Breaker Current Operated Type (RCCB)
4.8.1
System of Operation
Residual Current Circuit Breaker shall confirm to IEC 61008.RCCB shall work on the principle of
core balance transformer. The incoming shall pass through the torroidal core transformer. As
long as the currents in the phase and neutral shall be the same, no electro motive force
shall be generated in the secondary winding of the transformer. In the event of a leakage to
earth, an unbalance shall be created which shall cause a current to be generated in the
secondary winding, this current shall be fed to a highly sensitive miniature relay, which shall
trip the circuit if the earth leakage current exceeds a predetermined critical value. RCCB shall
be current operated independent of the line voltage, current sensitivity shall be of 30 mA at
240/415 volts AC and shall have a minimum of 20,000 electrical operations.
4.8.2
Mechanical Operation
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The moving contacts of the phases shall be mounted on a common bridge, actuated by a
rugged toggle mechanism. Hence, the closing /opening of all the three phases shall occur
simultaneously. This also shall ensure simultaneous opening of all the contacts under tripping
conditions.
4.8.3
Neutral Advance Feature

The neutral moving contact shall be so mounted on the common bridge that, at the time of
closing, the neutral shall make contact First before the phases; and at the time of opening,
the neutral shall breaks last after allowing the phases to open first. This is an important
safety feature which is also required by regulations.
4.8.4
Testing Provision
4.9
A test device shall be incorporated to check the integrity of the earth leakage detection
system and the tripping mechanism. When the unit is connected to service, pressing the test
knob shall trip the ELCB / RCCB and the operating handle shall move to the "OFF" position.
Earthing
4.10
Earthing shall be provided as per IS:3043-1987.

Painting
4.11
All sheet steel work shall undergo a process of degreasing, pickling in acid, cold rinsing,
phosphating, passivaiting (seven tank processing) and then painted with electrostatic paint
(Powder coating). The shade of colour of panel inside/outside shall be as per BOQ confirming
to IS Code No.5.
Labels
4.12
Engraved PVC labels shall be provided on all incoming and outgoing feeder. Circuit diagram
showing the arrangements of the circuit inside the distribution panels shall be pasted on
inside of the panel door and covered with transparent plastic sheet.
Meters
i. All voltmeters and indicating lamps shall be through MCBs.
ii. Meters and indicating instruments shall be flush type.
iii. All CTs connection for meters shall be through Test Terminal Block (TTB).
iv. CT ratio and burdens shall be as specified on the Single line diagram.
4.13
Current Transformers
Current transformers shall be provided for Distribution panels carrying current in excess of 60
amps. All phase shall be provided with current transformers of suitable VA burden with 5 amps
secondaries for operation of associated metering.
The CTs shall confirm to relevant Indian Standards. The design and construction shall be dry
type, epoxy resin cast robust to withstand thermal and dynamic stresses during short circuits.
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Secondary terminals of CTs shall be brought out suitable to a terminal block which shall be
easily accessible for testing and terminal connections. The protection CTs shall be of accuracy
class 5P10 and measurement CTs shall be of accuracy class I.
4.14
Potential Free Contacts

Potential free contacts shall be provided for connection to Building Automation System in
panels indicated in Schedule of Quantities.
4.15
Indicating Panel
All meters and indicating instruments shall be in accordance with relevant Indian Standards.
Meters shall be flush mounted type. Indicating lamps shall be of low burden, and shall be
backed up with 2 amps MCB/MPCB as per relevant fault level and toggle switch.
4.16
Testing
Testing of panels shall be as per following codes:
I.
IS: 8623 (Part -I) 1977 for factory built assemblies of switch gear for voltages upto and
including 1000 VAC.
II. IS: 13947 : 1993 Degree of protection
4.17
III. IS: 5578 & 11353:1985 Arrangement of bus bars.

Wiring
4.18
In wiring a distribution panel it shall be insured that total load of various distribution panel
and/or consuming devices is divided evenly between the phases and number of ways as per
Consultants drawing.
Anti-Condensation Space Heaters
1 No. 100 W, 240 volts, single phase, 50 Hz AC Anti Condensation space heaters controlled by
humidistat and protected by 6 amps MCBs or MPCBs as per fault level at the panel shall be
provided in each vertical section of main LT panel and 1 No. 60 watt Anti Condensation space
heater with humidistat shall be provided in each cable alley of main distribution boards and sub
distribution boards.
4.19
Installation
Installation of all LT panels shall include but not limited to the following to complete the
installation, testing and commissioning:
a) Transporting materials from stores to exact location of installation.
b) Supply and installation of required base frame made of MS angle or channel sections and
duly painted with black paint.

c) Positioning, aligning, fixing, assembling, and installation of LT panel issued free of cost by
Client after carrying out proper cleaning and inspection.
d) Site supervision, testing for proper functioning / operation, and pre-commissioning tests.
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4.20
Commissioning and Onsite Testing
4(B)
All switchboards shall be tested for dielectric test with 1000V megger.
All earth connections shall be checked for continuity.
All busbar connections shall be checked and tightened properly.
All cable terminations and terminal shrouding shall be checked if they are properly done.
The operation of protective devices shall be tested by secondary injection test.
The operation of circuit breaker shall be tested for all interlocks.
Functional test shall be done for all ACBs, MCCBs and other components.
Indicating lamps and meters shall be checked for proper working.
FINAL DISTRIBUTION BOARDS (FDBs)

Final Distribution Boards (FDBs) shall be suitable for operation on 3 Phase/single phase,
415/240 volts, 50 cycles, neutral grounded at transformer. The DB shall be minimum di-electric
strength of 2.5 KV / Sec. All Distribution Boards shall manufactured by a manufacturer listed in
Appendix-II.
FDBs shall comply with the latest Relevant Indian Standards and Electricity Rules and
Regulations and shall be as per IS-13947-1993.
4.1
Construction Features
FDBs shall be made out of 1.6 mm thick high quality CRCA sheet steel and shall be pre-treated
and powder coated sheet steel used in the construction of FDB shall be folded and braced as
necessary to provide a rigid support for all component. FDB shall be suitable for indoor /
outdoor installation, wall mounting free standing type, in double door construction. The Final
Distribution Boards shall be totally enclosed, completely dust and vermin proof and shall be
with hinged doors, Neoprene gasket, padlocking arrangement. All removable/ hinged doors
and covers shall be grounded by 4.0 sqm tinned stranded copper connectors. Final Distribution
Boards shall be suitable for the climatic conditions. Joints of any kind in sheet metal shall be
seam welded, all welding, slag shall be rounded off and welding pits wiped smooth with
plumber metal. The general construction shall confirm to IS-8623-1977 (Part-1) for factory built
assembled switchgear & control gear for voltage upto and including 1100 V AC.
All panels and covers shall be properly fitted and square with the frame, and holes in the panel
correctly positioned. Fixing screws shall enter into holes tapped into an adequate thickness of
metal or provided with wing nuts. Self threading screws shall not be used in the construction
of FDBs.
Knockout holes of appropriate size and number shall be provided in the FDBs in conformity
with the location of cable/conduit connections. Detachable sheet steel gland plates shall be
provided at the top / bottom to make holes for additional cable entry at site if required.
Final Distribution Boards shall comprises of the following:
a.
A panel for mounting where appropriate incoming supply circuit breaker & other auxiliaries for
Control & distribution as required.
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4.2
b.
Installation accessories shall be part of the DB for fixing conductor and rails for mounting MCBs
and RCCBs etc.. neutral bus bars & earthing bus bars required in the circuit.All busbars in the
FDB shall be insulated type.
c.
Service cable /enterconnection shall be part of the Distribution Boards.
d.
The board shall be installed at a height such that the operating is within reach of the normal
human height i.e. 1.2 to 1.8 meters from finish floor level.
e.
Degree of protection shall be IP-52 for indoor application, IP-54 for kitchen & laundry and IP-55
for outdoor application.
f.
All three phase distribution boards shall have 4 rows and single phase distribution boards shall
have single rows for housing of MCBs and RCCBs unless noted otherwise.
g.
Phase segregation to be maintained in all three phase distribution boards.
h.
Earthing shall be provided in each FDBs.

Miniature Circuit Breaker (MCB)
For specifications refer Section 4A, clause 4.7
4.3
Residual Current Circuit Breaker Current Operated Type (RCCB)

For specifications refer Section 4A, clause 4.8
4.4
Earthing
Earthing shall be provided as per IS:3043-1987.
4.5
Painting
All sheet steel work shall undergo a process of degreasing, pickling in acid, cold rinsing,
phosphating, passivaiting (seven tank processing) and then painted with electrostatic paint
(Powder coating). The shade of colour of panel inside/outside shall be of Siemens gray paint
shade no. RAL-7032 of IS Code No.5.
4.6
Labels
Engraved PVC labels shall be provided on all incoming and outgoing feeder. Circuit diagram
showing the arrangements of the circuit inside the distribution panels shall be pasted on inside
of the panel door and covered with transparent plastic sheet.
4.7
Testing
Testing of panels shall be as per following codes:
IV. IS: 8623 (Part -I) 1977 for factory built assemblies of switch gear for voltages upto and
including 1000 VAC.
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V. IS: 13947 : 1993 Degree of protection

4.8
Wiring
In wiring a distribution panel it shall be insured that total load of various distribution panel
and/or consuming devices is divided evenly between the phases and number of ways as per
Consultants drawing.
12.
EXTERNAL / STREET LIGHTING POLES
12.1.
M.S. Tubular Poles
12.1.1 7 Meter High Pole With Ladder Bars

7 meter high (5.75 meters above and 1.25 meters below ground shall be M.S.step tubular pole
in 3 steps (bottom part shall be 4 meters high, 114.3 mm outer dia and 3.65 mm walll thickness,
middle part shall be 1.5 meter high, 88.9 mm outer dia and 3.25 mm wall thickness, top part
shall be 1.5 meters high, 76.1 mm outer dia and 3.25 mm wall thickness) with 300 mm x 300
mm x 6 mm thick base plate. Foundation for the pole shall be of cement concrete in 1:2:4 ratio.
(1 part cement, 2 parts, coarse sand and 4 parts stone aggregate) IP-55 weather proof junction
box shall also be provided to accommodate 1 No. 3 phase and neutral terminal block and 1 No.
6 amps SP MCB including 2.5 sq.mm PVC insulated copper conductor wire from the terminals
block to the fixture and 2 Nos. 32 mm dia GI sleeves of suitable length shall be provided to the
junction box.
12.1.2 4.5 METER HIGH POLE
12.2
4.5 meter high (3.6 meter above and 0.9 meter below ground) shall be 75 mm dia, 3.25 mm
wall thickness MS tubular straight pole with a cast aluminium adaptor for post top mounting.
Pole shall be provided with 300 mm x 300 mm x 6 mm thick MS base plate. Foundation for the
pole shall be of cement concrete in 1:2:4 rates (1 part cement, 2 parts coarse sand and 4 parts
stone aggregate) IP-55 weather proof junction box shall also be provided to accommodate 1 No.
3 phase and neutral terminal block and 1 No. 6 amps SP MCB including 2.5 sq.mm PVC insulated
copper conductor wires from the terminal block to the fixture and 2 Nos. 32 mm dia GI sleeves
of suitable length shall be provided to the junction box.
Cast Aluminium Poles
12.2.1 Design & Construction

Ornamental cast aluminum pole shall be made out of cast aluminum as per requirements of
IS:202 (1993). Casting of all pole Sections shall be accurately done from permanent moulds and
cores of the design submitted to Achieve uniformity in all design aspects in internal and
external shape of the unit. All sections shall be free from defects like blow holes, porosity, hard
spots, cracks, Hot tears, cold shuts, distortion, sand and slag inclusion and other harmful
defects. All the casted sections used in the pole shall be free from welding of any kind used to
repair it. The casted sections shall be machined from all the locations used to insert the pieces
into one another using either threading or socket method. Accuracy of all machined parts shall
be maintained through out a lot for random replacements of sections if and when required. All
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the threaded joints shall be mechanically tightened and sealed using industrial tools to make
the entire unit vandal resistant.
12.2.2 Aesthetic Appearance
All the grooves and carvings of the pole unit shall be free from any kind of distortion for a
pleasing aesthetic appearance.
12.2.3 Material
Cast aluminum material used for casting pole unit shall be Grade FG-220 type, as described in
IS:202 and shall have minimum tensile strength of the order of 200 N/mmsq.
12.2.4 Pre-Treatment
Each and every casted piece shall be subject to Sand blasting at a pressure of 10-15 kgf to
remove all its external dirt and sand remains etc..
12.2.5 Painting And Finishing
Entire unit shall be given an extensive three stage treatment with PU based two packZn-Ph
primer and paint prescribed for CI surfaces to make it absolutely rust and corrosion proof, as
well as giving it a pleasing appearance. PU based paint shall be MRF make or equivalent.
12.2.6 Thickness Of The Coating
A minimum of 80 microns of coating thickness shall be achieved on the final piece.
12.2.7 Mounting Arrangement
Pole unit shall be grouted using 4 nos. anchor bolts of size M-16x450 mm confirming to 6.8 Gr.
as per IS 2062. Pole unit shall be grouted on a foundation made out of 1:3:6 concrete cement
after excavating the earth with proper cable sleeves etc.. laid in the foundation itself.
12.2.8 Dimensions Of The Unit
Total height
3000 mm
Dia of base plate
380 mm
Pitch Circle Dia
335 mm
12.2.9 Description Of Top Bracket / Arms

Single double decorative arm shall be provided on the pole (as asked for in B.O.Q.), secured
with the help of two nos. bolts outreach not less than 400 mm.
12.2.10 Service Window
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A service window of the size 150 mm x 100 mm shall be provided in the base of the pole to
allow access to electrical connections and terminations. It shall be covered with MS plate and
proper rubber gaskets shall be provided to prevent any ingress of water etc.
12.2.11 Electrical Connections
12.3
Four way connectors shall be provided along with Slide lock and 1 no. 6 amps Sp MCB including
2.5 sqmm PVC insulated copper conducter wires from the terminal block to the fixture and 2
nos. 32 mm dia GI sleeves of suitable length shall be provided upto the service window. An
earth boss is provided on the control plate along with connectors and interrupters.
Galvanized Octagonal Poles
12.3.1 Design
The Octagonal poles shall be designed to withstand the maximum wind speed of 169 KM / Hr.
as per IS 875. The top loading i.e. area and the weight of fixtures are to be considered to
calculate maximum deflection of the pole and the same shall meet the requirement of BS : 5649
Part VI 1982.
12.3.2 Pole Shaft
The pole shaft shall have octagonal cross section and shall be continuously tapered with single
longitudinal welding. There shall not be any circumferential welding. The welding of pole shaft
shall be done by submerged Arc Welding (SAW) process.
All octagonal pole shafts shall be provided with the rigid flange plate of suitable thickness with
provision for fixing 4 foundation bolts. This base plate shall be fillet welded to the pole shaft at
two locations i.e. from inside and outside. The welding shall be done as per qualified MMAW
process approved by Third Party Inspection agency.
12.3.3 Door Opening
The octagonal poles shall have door of approximate 500 mm length at the elevation of 500 mm
from the Base plate. The door shall be vandal resistance and shall be weather proof to ensure
safety of inside connections. The door shall be flush with the exterior surface and shall have
suitable locking arrangement. There shall also be suitable arrangement for the purpose of
earthing.
The pole shall be adequately strengthened at the location of the door to compensate for the
loss in section.
12.3.4 Material
Octagonal Poles
HT Steel Conforming to grade S355JO
Base Plate
Fe 410 conforming to IS 226 / IS 2062
Foundation Bolts
EN.8 grade
12.3.5 Welding
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The welding shall be carried out confirming to approved procedures duly qualified by third
party inspection agency. The welders shall also be qualified for welding the octagonal shafts.
12.3.6 Pole Sections
The Octagonal Poles shall be in single section (upto 11 mtr).
circumferential weld joint.
There shall not be any
12.3.7 Galvanization
The poles shall be hot dip galvanized as per IS 2629 / IS 2633 / IS 4759 standards with average
coating thickness of 70 micron. The galvanizing shall be done in single dipping.
12.3.8 Xing Type
The Octagonal Poles shall be bolted on a pre-cast foundation with a set of four foundation bolts
for greater rigidity.
12.3.9 Top Mountings
The galvanized mounting bracket shall be supplied along with the Octagonal Poles for
Installation of the luminaries.
12.3.10 Manufacturing
The pole manufacturing & galvanizing unit shall be ISO 9001 : 2000 & ISO 14001 certified to
ensure consistent quality & environmental protection.
12.3.11 Service Window
A service window of the size 150 mm x 100 mm shall be provided in the base of the pole to
allow access to electrical connections and terminations. It shall be covered with MS plate and
proper rubber gaskets shall be provided to prevent any ingress of water etc..
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12.3.12 Electrical Connections

Four way connectors shall be provided along with Slide lock and 1 no. 6 amps Sp MCB including
2.5 sqmm PVC insulated copper conductor wires from the terminal block to the fixture and 2
nos. 32 mm dia GI sleeves of suitable length shall be provided upto the service window. An
earth boss is provided on the control plate along with connectors and interrupters.
Galvanized Octagonal Poles Dimensions
HEIGHT
TOP
DIA
(A/F)
BOTTOM
DIA (A/F)
SHEET
THICK
NESS
BASE PLATE
DIMENSIONS
(LxBxT)
(mm)
FOUNDATION BOLT
BOLT SIZE
PITCH
(NO. x DIA)
CIRCLE DIA
(PCD)
(mm)
(mm)
BOLT
LENGTH
(MM)
(mm)
PROJECT
ED BOLT
LENGTH
(mm)
(mtr)
(mm)
(mm)
(mm)
70
130
200 x 200 x 12
4 x 16 Dia
200
450
80
70
130
200 x 200 x 12
4 x 16 Dia
200
450
80
70
130
200 x 200 x 12
4 x 16 Dia
200
600
80
70
130
220 x 220 x 12
4 x 20 Dia
205
600
100
70
130
220 x 220 x 12
4 x 20 Dia
205
700
100
70
135
225 x 225 x 16
4 x 20 Dia
210
750
100
70
155
260 x 260 x 16
4 x 24 Dia
250
750
125
10
70
175
275 x 275 x 16
4 x 24 Dia
270
750
125
11
90
210
300 x 300 x 20
4 x 24 Dia
300
750
125
12
90
240
320 x 320 x 20
4 x 24 Dia
325
850
125
_____________________________________________________________________________________
7710_TS
Page 42 of 49
LIST OF MAKES
_____________________________________________________________________________________
7710_List of Makes
Page 43 of 49
List of Approved Manufactures / Makes of Materials

S.No. Description of Items
Approved Manufacture
1.
Sub-LT Panel, Main Distribution Panel, Sub- Main
Tricolite Switchgears Ltd.
Distribution Panel and Motor Control Centre, Bus Duct. Adlec Control System
KEPL
BCH
2.
Final Distribution Board
Legrand
Hager (L&T)
ABB
Siemens
Schneider Electric (MG)
3.
Motor Protection Circuit Breaker(MPCB)
Legrand
Hager (L&T)
ABB
Siemens
4.
Miniature Circuit Breakers (MCB)
Legrand
Hager (L&T)
ABB
Siemens
5.
Residual Current Circuit Breaker (RCCB)
Legrand
Hager (L&T)
ABB
Siemens
6.
Power/Aux. Contactor / Capacitor
Schneider Electric (MG) Duty Contactor
Telemechnaic
L&T -MNX
ABB-A range
Siemens-Sinext
GE-(CL)
7.
Change Over Switch
Larsen & Toubro
C&S
HPL Socomec
8.
Control Transformer/Potential Transformers
Kappa
G&M
Automatic Electric
Matrix
Pragati
Precise
9.
Current Transformer (Epoxy Cast Resin)
Kappa
G&M
Automatic Electric
Matrix
Pragati
Precise
10.
Protection Relay
_____________________________________________________________________________________
7710_List of Makes
Page 44 of 49
a.
Numeric Type
ABB
AREVA
L&T
Schneider Electric
Siemens
b.
Electromagnetic Type
ABB
Areva
Larsen & Toubro
11.
Indicating Lamps LED type and Push Button
Vaishno Electricals
GE Power Controls
Larsen & Toubro (ESBEE)
Schneider Electric
Siemens
12.
Overload relays with built in Single Phase preventer
Schneider Electric (MG) Telemechnaic
L&T -MNX
ABB-A range
Siemens-Sinext
GE-RT
13.
a. Electronic Digital Meters (A/V/PF/Hz/KW/KWH)
Conzerv (Schneider)
with LED Display
Larsen & Toubro
Schneider Electric
Secure
AE
b. Dual Energy Meter with centralized metering & Radius (Actress)
billing system
Secure
14.
Static Power Meter & Logger (SPML)
Conzerv (Schneider)
With RS 485 port
Secure
L&T
15.
Power Capacitor
ABB
Ducati
EPCOS
Meher(Schneider)
GE Povar
16.
Autoamtic Power Factor Correction Relay
Areva
(Numeric Type)
L&T
Conzerv
Ducati
Siemens
GE
17.
PVC insulated XLPE aluminium/copper conductor
Cable Corporation of India
armoured MV Cables upto 1100 V grade
Bonton
RPG
Universal
NICCO
Torrent
Skytone
Radient
18.
LT Jointing Kit / Termination
Birla-3M
Raychem
_____________________________________________________________________________________
7710_List of Makes
Page 45 of 49
19.
Cable Glands Double Compression with earthing links
20.
Bimettalic Cable Lug
21.
PVC insulated copper conductor stranded flexible wires
22
Mettalic / GI Conduit (ISI approved)
23
Lead Coated Flexible GI Conduit
24.
PVC Conduit & Accessories (ISI approved)

a) Switch & Socket
25.
Industrial Socket
a. Splash Proof
b. Metal Clad
26.
Selector Switch, Toggle switch
27.
Timer
28.
Cable Trays (Factory Fabricated) / Raceways
Mahindra
Safe Kit
Braco
Comet (Comex)
Hex Brass
Braco
Comet
Dowells (Biller India)
Hex Brass (Copper Alloy India)
Skytone
KEI
Polycab
Batra Henlay
R R Kabel
AKG
BEC
PLICA India Pvt. Ltd.
Flexicon
AKG
BEC
Clipsal (Opal Series)
Crabtree
Legrand (Mosaic)
Wipro (NorthWest)
Anchor Roma
Clipsal
Gewiss
Legrand
Neptune Balls
Schneider Electric
Havells
Clipsal
Gewiss
Legrand
Neptune Balls
Schneider Electric
Havells
Kaycee
Salzer (Larsen & Toubro)
ABB
GE Power Control
Larsen & Toubro
Legrand
Schneider Electric
Siemens
Profab Engineer
Ricco STEEL
Slotco
_____________________________________________________________________________________
7710_List of Makes
Page 46 of 49
Maheshwari Electrtricals
Material For Water Body

S.No.
1.
2.
3.
4.
Description of Items
Nozzle
uPVC Diffuser
LED Light
Pumps
5.
6.
7.
8.
9.
Auto Sump Pump

Dosing Unit
Suction Inlet Fittings
Filter
Control Panel
10.
Pool Cleaning Equipments
Approved Manufacture
Ripples
Ripples
Ripples
Crompton
Ripples
Kirloskar
Leader (Italy)
Ripples
Ripples
Ripples
L & T, Heger, Elmex, Rishabh, FTC,
Esbee, Salzer)
Ripples
Note:
1. In respect of materials for which approved makes are not specified above and are required
to be incorporated in works sample/make shall be got approved from Engineer-in-charge.
2. However approved equivalent materials of any other specialized firms may be used, in case
it is established that the brands specified above are not available in the market and subject
to approval of the alternate brand by the Engineer-in-charge
_____________________________________________________________________________________
7710_List of Makes
Page 47 of 49
LIST OF DRAWINGS
_____________________________________________________________________________________
7710_ List Of Drawings
Page 48 of 49
List of Drawings for External Electrical Lighting and Other Misc. Works for Construction of EILs New
Office Complex at Sector-16, Gurgaon, Haryana
LIST OF DRAWINGS
S. No.
1.
Drawing Title
Landscape Lighting Layout
(ALL DRAWINGS ARE ISSUED FOR TENDERING)
Drawing No.
LA01.5
_____________________________________________________________________________________
7710_ List Of Drawings
Page 49 of 49

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ENGINEERS INDIA LIMITED

CONSTRUCTION OF EILS NEW OFFICE

Prepared & Issued by:

EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC.

BIDDING DOCUMENT NO.

LETTER INVITING BID

ACKNOWLEDGEMENT CUM CONSENT LETTER

PROFORMA OF COVERING LETTER FOR SUBMISSION OF OFFERS

PROFORMA OF LETTER OF AUTHORITY FOR ATTENDING

GENERAL CONDITIONS OF CONTRACT

SPECIAL CONDITIONS OF CONTRACT

QUALITY MANAGEMENT SYSTEM

HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT

LIST OF MINIMUM CONSTRUCTION EQUIPMENT

QUALIFICATION & EXPERIENCE REQUIREMENT

LIST OF MINIMUM CONSTRUCTION MANPOWER

i) PREAMBLE TO SCHEDULE OF RATES

ii) SCHEDULE OF RATES-FORM SP 0

iii) SUMMARY OF PRICES-FORM SP-1

iv) SERVICE TAX DETAILS-FORM SP-2

v) DETAILS OF CEVATABLE EXCISE DUTY-FORM SP-3

Regd. Office: 1, Bhikaiji Cama Place, RK Puram, New Delhi-110066

EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR

TIME FOR COMPLETION

SALIENT FEATURES OF BIDDING DOCUMENT

Bidding Document on website

From 12.11.2013 to 26.11.2013

Earnest Money Deposit (EMD)

Rs. 1,29,000/- (Rupees One Lakh Twenty Nine

Pre Bid Meeting

A Pre-Bid Meeting shall be held at 1100 Hrs (IST) on

submit their queries in the format enclosed in the

Last Date and time

1200 Hrs. (IST) on 26.11.2013

Through EILs Authorised Service Providers

Bidder should not be on Holiday / Negative list of EIL.

Bidder shall not be under liquidation, court receivership or similar proceedings.

ASST. GENERAL MANAGER (C& P)

(To be typed on Bidders Letter Head)

ACKNOWLEDGEMENT CUM CONSENT LETTER

Mr. K.N.Mahapatra, AGM (C&P)

SUBJECT: EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR

Contact person at Delhi, if any :

(to be typed on bidders letter head)

EXTERNAL ELECTRICAL LIGHTING AND OTHER MISC. WORKS FOR

ATTN: Mr. K.N.Mahapatra, AGM (C&P)

No. & date

2. Offer is in complete compliance with technical as well as commercial requirements of bidding

PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING UNPRICED / PRICED BID

K.N.MAHAPATRA , AGM (C & P)

Bidding Document No.: KNM/7710-000-ED-TN-7034/1009

Engineers India Limited

BIDDING DOCUMENT .........................................................................................................................4

MARKING AND SUBMISSION OF BIDS .......................................................................................... 11

BID OPENING ...................................................................................................................................... 13

Engineers India Limited

Engineers India Ltd. (EIL), Government of India Public Sector Undertaking, is a

With respect to this document, the following definitions shall apply: