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Import Tables Directly Into Access From SAP Using RFCs

This document describes how to import tables directly from SAP into Microsoft Access using Remote Function Calls (RFCs). RFCs allow pulling data from SAP tables into Access tables in an automated way. The code sample shows how to call the RFC_READ_TABLE function to import fields from the SAP MARA table into an Access table called tblMARA. Parameters specify the SAP table, Access table, and fields to import. This allows automating the extraction of up-to-date data from SAP into Access tables.

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218 views8 pages

Import Tables Directly Into Access From SAP Using RFCs

This document describes how to import tables directly from SAP into Microsoft Access using Remote Function Calls (RFCs). RFCs allow pulling data from SAP tables into Access tables in an automated way. The code sample shows how to call the RFC_READ_TABLE function to import fields from the SAP MARA table into an Access table called tblMARA. Parameters specify the SAP table, Access table, and fields to import. This allows automating the extraction of up-to-date data from SAP into Access tables.

Uploaded by

cyberdom
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Import tables directly into Access

from SAP using RFCs


Access is an invaluable tool for data migration, transformation and manipulation. By calling a
series of queries through a macro it is possible to automate all of the transformation steps and
reduce the risk of corruption caused by manual processing.

One way to get the contents of a table is to export it to a text file and then import it
into Access. This doesn't work so well and tends to be a cumbersome manual
process comprised of several step each prone to error.

Pulling the data into Access using Remote Function Calls (RFCs) into the SAP system is very easy.
It requires only a user account with appropriate permissions and the libraries that are installed along with
the SAPGui client.

RFC calls from Access can be included in a Macro in the event that the data must be the most
recent available. A good example is obsolescence determination that requires current data extracted
from a legacy SAP system.

The RFC_READ_TABLE function accepts as parameters the name of the SAP table, the name of
the table to be created (or replaced) in Access and a comma-delimited string containing the
names of the fields to be extracted. In this example the fields MATNR, LVORM, MSTAE, MSTAV,
ERSDA and MTART are pulled from the SAP MARA table into the Access tblMARA table.

Function ReadFromSAP() As Boolean


Dim x
x = RFC_READ_TABLE("MARA", "tblMARA", "MATNR,LVORM,MSTAE,MSTAV,ERSDA,MTART")
End Function
The system information and user credentials can be hard-coded into the function, but in the
sample below they are passed in via the TempVars variables. This code uses a library that is
installed as part of the SAPGui program and will not work without SAPGui installed.

Function RFC_READ_TABLE(strSAPTable As String, strTableName As String, strFields As String)


As Boolean

Dim strTemp As String

'Create the database parallel to SAP's . . .


Dim nCounter As Long, nCurrent As Long
Dim dbs As dao.Database
Set dbs = CurrentDb
Dim tdf As dao.TableDef
Dim fld1 As dao.Field
Dim fld2 As dao.Field
Dim fName As String
Dim fType As Integer
Dim fSize As Integer
Dim nFieldData(999, 2) As Long
Dim strRow As String
Dim strFieldnames() As String
Dim vField As Variant
Dim j As Integer
Dim rs As Recordset
Dim SQL As String
Dim nCurRec As Long, nCurSec As Long
Dim isUpdate As Boolean
Dim strFieldName As String
Dim nRowCount As Long
Dim nTotalRecords As Long

Dim RetVal As Variant, nSecondsLeft As Long, nTotalSeconds As Long

Dim R3, MyFunc, App As Object

' Define the objects to hold IMPORT parameters

Dim QUERY_TABLE As Object


Dim DELIMITER As Object
Dim NO_DATA
Dim ROWSKIPS
Dim ROWCOUNT

As Object
As Object
As Object

' Define the objects to hold the EXPORT parameters


' None for RFC_TABLE_READ

' Define the objects to hold the TABLES parameters


' Where clause
Dim OPTIONS As Object
' Fill with fields to return. After function call will hold
' detailed information about the columns of data (start position
' of each field, length, etc.
Dim FIELDS As Object
' Holds the data returned by the function
Dim DATA

As Object

' Use to write out results


Dim ROW As Object

Dim Result As Boolean


Dim iRow, iColumn, iStart, iStartRow, iField, iLength As Integer

'**********************************************
'Create Server object and Setup the connection
'**********************************************

Dim strSAP_System As String


Dim strSAP_SystemNumber As String
Dim strSAP_Client As String
Dim strSAP_User As String

Dim strSAP_Password As String


Dim strSAP_Language As String
Dim strSAP_ApplicationServer As String

nTotalSeconds = 0

Set R3 = CreateObject("SAP.Functions")
R3.Connection.System = [TempVars]![SAP_System]
R3.Connection.SystemNumber = [TempVars]![SAP_SystemNumber]
R3.Connection.client = [TempVars]![SAP_Client]
R3.Connection.User = [TempVars]![SAP_User]
R3.Connection.Password = [TempVars]![SAP_Password]
R3.Connection.language = "EN"
R3.Connection.ApplicationServer = [TempVars]![SAP_ApplicationServer]

RetVal = SysCmd(acSysCmdSetStatus, "Connecting to " & strSAP_System & " . . . ")

If R3.Connection.logon(0, True) <> True Then


If R3.Connection.logon(0, False) <> True Then
Exit Function
End If
End If

'*****************************************************
'Call RFC function RFC_READ_TABLE
'*****************************************************
Set MyFunc = R3.Add("RFC_READ_TABLE")

' Set the Objects to the parameter they will return


Set QUERY_TABLE = MyFunc.exports("QUERY_TABLE")
Set DELIMITER = MyFunc.exports("DELIMITER")
Set NO_DATA = MyFunc.exports("NO_DATA")
Set ROWSKIPS = MyFunc.exports("ROWSKIPS")
Set ROWCOUNT = MyFunc.exports("ROWCOUNT")

Set OPTIONS = MyFunc.Tables("OPTIONS")


Set FIELDS = MyFunc.Tables("FIELDS")

QUERY_TABLE.Value = strSAPTable
DELIMITER.Value = vbTab
NO_DATA = ""

j=0
strFieldnames = Split(strFields, ",")
For Each vField In strFieldnames
j=j+1
FIELDS.Rows.Add
FIELDS.Value(j, "FIELDNAME") = vField
Next

RetVal = SysCmd(acSysCmdSetStatus, "Extracting " & j & " fields from table " &
strSAPTable & " in " & strSAP_System & " . . . ")

Result = MyFunc.CALL

If Result = True Then


Set DATA = MyFunc.Tables("DATA")
Set FIELDS = MyFunc.Tables("FIELDS")
Set OPTIONS = MyFunc.Tables("OPTIONS")
Else
MsgBox MyFunc.EXCEPTION
R3.Connection.LOGOFF
Exit Function
End If

'*******************************************
'Quit the SAP Application

'*******************************************
R3.Connection.LOGOFF

If Result <> True Then


MsgBox (MyFunc.EXCEPTION)
Exit Function
End If

nTotalColumns = FIELDS.ROWCOUNT
'Check for existence of TargetTable
nCounter = 0
Do While nCounter < dbs.TableDefs.Count
If dbs.TableDefs(nCounter).Name = strTableName Then
'Delete TargetTable--must start from scratch
dbs.TableDefs.Delete (strTableName)
End If
nCounter = nCounter + 1
Loop

Set tdf = dbs.CreateTableDef(strTableName)


For iField = 1 To FIELDS.ROWCOUNT
fName = FIELDS(iField, "FIELDNAME")
fType = dbText
fSize = FIELDS(iField, "LENGTH")
Set fld1 = tdf.CreateField(fName, fType, fSize)
fld1.AllowZeroLength = True
fld1.Required = False
tdf.FIELDS.Append fld1
nFieldData(iField, 1) = FIELDS(iField, "OFFSET")
nFieldData(iField, 2) = FIELDS(iField, "LENGTH")
Next

'Create the table in the database


dbs.TableDefs.Append tdf
dbs.TableDefs.Refresh

'Open the table in the Database


'**************************************
Set rs = dbs.OpenRecordset(strTableName)

'Display Contents of the table


'**************************************

'Class this function up a little...


RetVal = SysCmd(acSysCmdClearStatus)
RetVal = SysCmd(acSysCmdInitMeter, "Importing " & strTableName & " from SAP...",
DATA.ROWCOUNT)

iField = 1
nRowCount = FIELDS.ROWCOUNT
For iField = 1 To nRowCount
nFieldData(iField, 1) = FIELDS(iField, "OFFSET")
nFieldData(iField, 2) = FIELDS(iField, "LENGTH")
Next
For iRow = 1 To DATA.ROWCOUNT

nTotalRecords = nTotalRecords + 1
If Second(Now()) <> nCurSec Then ' And nCurRec <> rs.RecordCount Then
nCurSec = Second(Now())
nTotalSeconds = nTotalSeconds + 1
nSecondsLeft = Int(((nTotalSeconds / iRow) * DATA.ROWCOUNT) * ((DATA.ROWCOUNT
- iRow) / DATA.ROWCOUNT))
RetVal = SysCmd(acSysCmdRemoveMeter)

RetVal = SysCmd(acSysCmdInitMeter, "Importing " & strTableName & " from SAP, " &
nSecondsLeft & " seconds remaining. [" & nTotalRecords & " of " & DATA.ROWCOUNT & "]",
DATA.ROWCOUNT)
RetVal = SysCmd(acSysCmdUpdateMeter, iRow)
RetVal = DoEvents()
End If

' Add a new row to the DB


strRow = DATA(iRow, 1) 'Pull this into a string rather than pull it from DATA each time...

rs.AddNew
For iField = 1 To nRowCount
rs.FIELDS(iField - 1).Value = Trim(Mid(strRow, nFieldData(iField, 1) + 1,
nFieldData(iField, 2)))
Next
rs.Update
Next

rs.Close
Close #2
Set dbs = Nothing
Set rs = Nothing
RetVal = SysCmd(acSysCmdRemoveMeter)
End Function

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