CPA-IMR-01 IMS Manual With Main Office Scope REV 1
CPA-IMR-01 IMS Manual With Main Office Scope REV 1
CPA-IMR-01 IMS Manual With Main Office Scope REV 1
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 1 of 15
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 2 of 15
MANAGEMENT PLANNING
RECORDS OFFICER
ENGINEERING SERVICE
DEPARTMENT
CORE OPERATIONS
PORT MANAGEMENT
DEPARTMENT
CUSTOMER
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 3 of 15
The Integrated management system is designed to cover quality and environmental aspects
which a facility can control and directly manage, and those it does not control or directly
manage but can be expected to have an influence.
The CPAs Integrated Management System aligns its approach to all clauses under the ISO
9001:2008 and 14001:2004 standard except for 7.3 Product Design and Development of ISO
9001:2008. Our organization does not have any activity related to designing products. Our
procedures comply with all applicable standards and procedures including statutory
requirements.
ISSUE AND UPDATE
The control of this Manual is in accordance with the Cebu Port Authoritys IMS Document
Control Procedure CPA-DC-02. All copies of this Manual not marked "CONTROLLED COPY" are
uncontrolled and should be used for reference purposes only. Amendments to this manual
will be issued by the DC following approval by the General Manager.
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 4 of 15
The Cebu Port Authority. Integrated Management System & Security (IMS & S) Core Group
identifies the environmental aspects which the facility controls and over which it may be
expected to have an influence, and determines which of those aspects are considered
significant. Discussions regarding significance are recorded in IMS meeting minutes. These
aspects are reviewed at least annually by the IMS steering committee or when there is a new or
changed process, development, and services or activity at the facility. The IMR maintains the
IMS minutes and other records. A list of all aspects and hazard(s) identified by area and
department is included in CPA-EMR-01 Environmental Aspects-Impacts
Reference Material
ISO 14001 Standards (4.3.1)
Applicable Procedures:
CPA-EMR-01: Environmental Aspects-Impacts
Environmental Review of Projects
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 5 of 15
SECTION 7.0 - IDENTIFICATION AND SETTING OF IMS OBJECTIVES, TARGETS AND PROGRAMS
The IMS Steering Committee has developed Quality and Environmental objectives and
targets. These objectives and targets define:
1. The performance objectives (Investigate/Study, Control/Maintain, or Improve) for each
significant quality and environmental aspect;
2. The specific, quantified targets which define those performance objectives; and
3. Designation of responsibility and planned deadlines for the achievement of those
targets.
Objectives and targets are developed considering significant quality and environmental
aspects, technological options and financial, operational and business plans, and the views
of interested parties. CPA-IMR-02 Objectives & Targets identification procedure identifies
the facility's objectives and targets
The IMS Steering Committee establishes Quality and Environmental management programs
as a means for achieving objectives and targets. These programs define the principal
actions to be taken, those responsible for undertaking those actions and the scheduled
times for their implementation. The IMS Program(s) are developed by the IMS Steering
Committee, approved by the Management Team and are reviewed at regular and planned
intervals and maybe adjusted as necessary to achieve the objectives and targets.
Reference Material
ISO 9001:2008 Standard
ISO 14001 Standards
Applicable Procedures
CPA-IMR-02 Identification and Setting of Quality and Environmental Objectives, Target and
Programs
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 6 of 15
Integrated Management
Representative
strive to achieve.
Communicating to the organization the importance of meeting
customer as well as statutory and regulatory requirements,
Establishing the quality and environmental policy,
Ensuring that quality and environmental objectives are established,
Conducting management reviews.
Ensuring the availability of resources.
Top management shall ensure that customer requirements are
determined and are met with the aim of enhancing customer
satisfaction.
The lead auditor is responsible for ensuring the efficient and effective
conduct and completion of the audit within the audit scope and plan
approved by the top management.
Internal Auditors
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 7 of 15
All Employees
Reference Material
ISO 9001:2008 Standard
ISO 14001 Standards (4.4.1)
Applicable Procedures
CPA-QMR-01: Resource, Roles, Responsibilities and Structures.
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 8 of 15
Administration
All Depts
Top Mgt.
Personnel
requisition
Employment
Top Mgt.
Approval
Assess
performance
Hiring
Competence
analysis
Orientation &
Endorsement
Implement
action plan
All depts.
Administration
Facilitator
HR Process
Map
Reference Material
ISO 9001:2008 Standard
ISO 14001 Standards (4.4.2)
Applicable Procedures
CPA-QMR-02 Competence Training and Awareness
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 9 of 15
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 10 of 15
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 11 of 15
Applicable Procedures
CPA-EMR-05 Operational Control
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 12 of 15
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 13 of 15
Applicable Procedures
CPA-IMR-04 Internal Quality Audit
SECTION 20.0 - MANAGEMENT REVIEW
The IMS Core Team reviews all elements of the IMS annually to ensure its continuing
suitability, adequacy and effectiveness. Review includes assessing opportunities for
improvement and the need for changes to the IMS management systems including the IMS
policy, objectives and targets. Minutes of the meeting will record these reviews and will be
kept by the IMR through the Document Controller.
Reference Material
ISO 9001:2008 Standard
ISO 14001 Standards (4.6)
Applicable Procedures
CPA-IMR-06 Management Review
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Document No.:
CPA-IMR-01
Revision No.:
01
Effective Date:
October 26, 2015
Page 14 of 15
QM Section Title
1.0
2.0
3.0
4.0
Table of contents
Revision history
Introduction
Application and
Exclusion
Environmental
Aspects, Hazard
Identification, Risk
Assessment and
Control
Legal and Other
Requirements
Identification &
Setting of EMS
Objectives, Targets
& Programs
Organizational
Structure &
Responsibility
Competence,
Training, and
Awareness
Communication,
Participation, &
Consultation
Integrated
Management System
Process
Control of
Documents
Operational Control
Emergency
Preparedness and
Response
Performance
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
14.0
15.0
Procedure No.
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Related Procedures
Procedure Title
Not Applicable
Not Applicable
Not Applicable
Not Applicable
ISO 9001 :
2008
CPA-EMR-01
Environmental Aspect-Impacts
Procedure
4.3.1
CPA-EMR-02
4.3.4
CPA-QMR-01
4.4.1
CPA-QMR-02
6.1
CPA-IMR-07
4.0
CPA-DC-01
Documentation
4.0
CPA-DC-02
4.2.3
CPA-EMR-05
CPA-EMR-03
CPA-IMR-05
CPA-IMR-02
4.3.3
8.0
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY
Monitoring and
Measurement
16.0
Revision No.:
01
Effective Date:
October 26, 2015
Page 15 of 15
Procedure
CPA-EMR-04
18.0
19.0
Evaluation of
Compliance
Incident
Investigation,
Nonconformity,
Corrective &
Preventive Action
Records Control
Management Audit
20.0
Management Review
17.0
Document No.:
CPA-IMR-01
4.5.2
CPA-IMR-05
8.0
CPA-DC-02
CPA-IMR-04
4.2.3
8.0
CPA-IMR-06
PROPRIETARY NOTICE
THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO CEBU PORT AUTHORITY. No part of this document may be
reproduced in any form without written authorization of CPA. All inquiries regarding this manual shall be directed to the
Integrated Management Representative who is responsible for its control.
MASTER COPY