Supplier Quality

Requirements Manual

PACCAR Supplier Quality Requirements Manual

Date 01/01/2017

PACCAR SUPPLIER QUALITY REQUIREMENTS MANUAL

1
1.1
1.2
1.3
1.4
1.5

INTRODUCTION ....................................................................................... 3
Document Revision Control ..................................................................................... 3
Quality Agreements (DAF only) ............................................................................... 3
Reference Quality Manuals and Standards ............................................................. 3
Communication and Information .............................................................................. 4
Quality, Environmental, Health & Safety Management Systems ............................ 4

2
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8

PACCAR SUPPLIER APPROVAL PROCESS ......................................... 5

SUPPLIER PERFORMANCE STANDARDS............................................. 6
Supplier Performance Metrics ................................................................................. 6
Non-Conforming Product or Service ........................................................................ 6
Cost of Poor Quality Policy ...................................................................................... 9
Controlled Shipping................................................................................................ 10
Non-Conforming Part Review ................................................................................ 11
Bottom 25 Suppliers............................................................................................... 12
Continuous Improvement 10 PPM Plan/Glide Path/Waterfall ............................ 13
New Business Hold (NBH): .................................................................................... 13

4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10

PRODUCTION PART APPROVAL PROCESS (PPAP) .......................... 13

Definition ................................................................................................................ 13
Submission of PPAP Documents and Sample Parts............................................. 14
Supplier Consent to PPAP Plan ............................................................................ 15
Blanket PPAP ........................................................................................................ 15
Approval Process ................................................................................................... 15
PACCAR PPAP Status Notifications ..................................................................... 15
PACCAR Plant-Specific Purchases (North American Plants) ............................... 16
Annual Validation ................................................................................................... 16
Record and Product Sample Retention ................................................................. 16
PACCAR Supplier PPAP Self-Certification ........................................................... 17

5
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13

NEW PROJECT OR PRODUCT LAUNCH.............................................. 18

Advanced Product Quality Planning (APQP) ......................................................... 18
Classification of Characteristics ............................................................................. 18
Cleanliness ............................................................................................................ 20
Supplier Readiness Reviews (SRR) ...................................................................... 20
PACCAR Proprietary Tooling & Equipment ........................................................... 21
PACCAR Project Sample and Build Phases ......................................................... 21
Measurement Systems Analysis (MSA) ................................................................ 22
Failure Mode and Effects Analysis (FMEA) ........................................................... 22
Control Plan ........................................................................................................... 22
Process Flow Diagram ........................................................................................... 22
Significant Production Run .................................................................................... 23
Safe Launch Plan (SLP) ........................................................................................ 23
Sub-tier Management ............................................................................................ 24

6
7
8
9
10
10.1
10.2

EMBEDDED SOFTWARE REQUIREMENTS ......................................... 24

SUPPLIER REQUEST FOR DRAWING CHANGES (SRDC) .................. 24
SUPPLIER PRODUCT AND PROCESS CHANGE REQUEST (PPCR).. 25
RECORDS RETENTION ......................................................................... 26
APPENDICES ......................................................................................... 26
APPENDIX A - Metrics Calculations ...................................................................... 26
APPENDIX B - PACCAR Specific ISO/TS 16949 Requirements .......................... 27

11

Change Management ............................................................................ 38

Page 2 of 38

PACCAR Locations That Require Adherence to the Supplier Quality Requirements Manual:

PACCAR Production
Site
DAF Eindhoven
DAF Westerlo
Leyland
DAF Caminhes Brasil
Columbus Engine Plant
Ste. Therese
Chillicothe
Renton
KenMex
Denton
Kenworth
Dynacraft Algona
Dynacraft Louisville

Location
Netherlands
Belgium
UK
Brasil
USA
Canada
USA
USA
Mexico
USA
Australia
USA
USA

1 INTRODUCTION
PACCAR maintains high standards of quality for all of our products and services. Our products
are well engineered, highly customized for specific applications and sell in market segments
where they have a reputation for superior performance and pride of ownership.
PACCARs success is due to our reputation for unsurpassed quality. Much of that is a result of
the outstanding performance of our suppliers.
This Supplier Quality Requirements Manual has been created to communicate PACCAR Quality
requirements supporting production of world-class products.
1.1 Document Revision Control
This Supplier Quality Requirements Manual is effective January 1, 2017 and supersedes all
previous PACCAR Supplier Quality Requirement documents.
1.2 Quality Agreements (DAF only)
This document is complementary to existing Quality Agreements (addendum to the Long Term
Agreement). In case of any disagreement between this document and a Quality Agreement,
mutually signed before October 30, 2014, the Quality Agreement prevails.
1.3 Reference Quality Manuals and Standards
ISO 9001, ISO 14001, PPAP, APQP, FMEA, MSA, ISO/TS 16949, IATF 16949/ISO 9001 and
other reference materials noted in this manual are available from the Automotive Industry Action
Group (www.aiag.org). The latest edition of all manuals and guides are to be used.

Page 3 of 38

1.4 Communication and Information

When the ePortal is referenced in this document, the following Internet addresses should be
used:
For PACCAR facilities in North America:
https://eportal.paccar.com
For PACCAR facilities in Europe and Brasil, please use DAF-SupplierNet:
https://eportal.daf.com
For PACCAR facilities in Australia:
https://eportal.paccar.com
DAF-SupplierNet and the PACCAR ePortal provide general information (e.g. manuals, forms and
templates), news and supplier-specific information such as performance results, PPAP
information and PPAP document upload capability.
Suppliers are required to check their supplier ePortal regularly for new information and maintain
up-to-date contact information at all times.
1.5

Quality, Environmental, Health & Safety Management Systems

ISO/TS 16949, ISO 9001, IATF 16949/ISO 9001

PACCAR requires all production suppliers to meet the requirements outlined in this manual.
PACCAR requires Tier 1 suppliers to apply these same standards to sub-tier suppliers that impact
the quality of product delivered to PACCAR. The requirements apply to each supplier facility.
Manufactured goods suppliers are required to hold a valid ISO/TS16949 or IATF 16949/ISO 9001
certificate, approved by an International Automotive Task Force (IATF) recognized certification
body, unless otherwise specified by PACCAR Supplier Quality PACCAR. PACCAR Supplier
Quality determines terms and/or conditions for achieving otherwise specified requirements
pertaining to Suppliers Quality Management System development.
Non-manufacturing suppliers (e.g. Warehouses, distribution, cross-dock, etc.) must be registered
with an accredited registrar to the latest version of ISO 9001 Quality System Requirements,
unless specifically exempted by PACCAR Supplier Quality. Suppliers with ISO 9001 exemption
must have an implementation plan for ISO certification. Exemptions expire one year after
approval.
ISO 14001
PACCAR expects all Tier 1 production suppliers to be certified according to the ISO 14001
standard or the European Eco-Management and Audit Scheme (EMAS) standard for
Environmental Management Systems (EMS) to ensure continuous improvement on Suppliers
Environmental Performance. Suppliers are required to be registered by an accredited registrar.
The requirements apply to each supplier production facility. PACCAR also requires Tier 1
suppliers to apply these same standards to sub-tier suppliers. Unless exempted by PACCAR
Supplier Quality, Suppliers must have an implementation plan for certification within two years.
OHSAS 18001
PACCAR encourages Suppliers to obtain the Occupational Health and Safety Assessment Series
(OHSAS)18001 certification.
Page 4 of 38

REACH / International Materials Data System (IMDS) PACCAR requires REACH compliance
for all shipments to participating European countries, as described in TLV00805-102 in the
ePortal. (Reference EU Regulation NO 1907/2006 on Registration, Evaluation, Authorization (and
Restriction) of Chemicals). To secure compliance, all Suppliers delivering goods to European
based PACCAR Affiliates are obligated to use the International Materials Data System (IMDS)
and submit material data sheets (MDS) upon request. If not already obligated, Suppliers should
use the International Materials Data System (IMDS) for registration of substances in the goods
supplied.
Renewal or Discontinuation
For each renewal or discontinuation of registration, the supplier will notify PACCAR Supplier
Quality a minimum of six months before expiration. Quality System registration certificates must
be uploaded to the Supplier Quality ePortal. Failure to upload renewed certifications will result in
a penalty to operational ratings and could impact future business. Any suspension in certification
status must be reported to PACCAR Supplier Quality within five business days.

2 PACCAR SUPPLIER APPROVAL PROCESS

Suppliers are approved to do business with PACCAR and its divisions upon successful
completion of the supplier approval process. The process includes:
a) A review of the suppliers business model, financials and organizational capability
(Suppliers Questionnaire).
b) Completion of an on-site audit or Supplier Readiness Review (SRR) to evaluate a
suppliers business systems. See Section 5.4 for more information.
The audit must result in an overall Low Risk score and formal approval by PACCAR Supplier
Quality before the supplier is considered a PACCAR-approved supplier. If the audit results in a
score of Medium or High Risk, the supplier is required to provide a corrective action plan,
including due dates, within 10 business days. Suppliers are encouraged to use continuous
improvement methods, such as Six Sigma, to realize the actions defined in their corrective action
plan. Business will not be awarded to suppliers who have not achieved approved status, except
at PACCARs discretion.
Supplier approval is made on a facility-by-facility basis and is non-transferable to other supplier
facilities. Approval remains in effect until revoked by PACCAR for cause, including (but not limited
to):
a) Facility closure
b) Facility acquired by new ownership
c) Poor performance
d) No purchasing activity (receipts) for two consecutive years
e) Change in facility risk assessment
f) Loss of quality certification
g) New Business Hold
Suppliers must notify PACCAR of any changes in the business environment that affect the
approved facility, as described above (see Section 8).
Suppliers may be required to complete self-audits (according to the SRR form) or periodic on-site
assessments to assure compliance to PACCAR requirements. Supplier Quality will notify the
supplier when this assessment is required.

Page 5 of 38

3 SUPPLIER PERFORMANCE STANDARDS

3.1 Supplier Performance Metrics
PACCAR measures quality performance for each supplier facility, as defined by a unique
PACCAR supplier code. Performance is evaluated using any of the following metrics, where
applicable:

Quality PPM
Non-conforming part/Warranty PPM
PPAP On-Time %
PPAP Approval %
On-Time Delivery %
Number of rejects (defects) and incidents (tags)

Suppliers are rated A, B, C or D for each applicable metric, as shown in Table 1 below. The
actual value, along with the rating, can be found on the ePortal.
Performance Standards
Metric

Time Frame

Quality PPM

12 Month Rolling

10

50

250

> 250

Warranty PPM

12 Month Rolling

10

50

250

>250

PPAP On-Time %

12 Month Rolling

= 100%

PPAP Approval %

12 Month Rolling

= 100%

On-Time Delivery %

12 Month Rolling

>98%

98 to
<100%
98 to
<100%
95 to
98%

95 to
<98%
95 to
<98%
90 to
<95%

< 95%
< 95%
<90%

Suppliers are expected to access the ePortal Supplier Scorecard regularly to monitor their
performance. Questions regarding these metrics should be directed to PACCAR Supplier Quality.
See Section 10.1, Appendix A, for Quality and Warranty PPM calculations.
Note the Quality PPM metric is general in nature and is not intended to imply capability
requirements of individual drawing tolerances/requirements for either Special Characteristic or
non-Special Characteristic features. See Section 5.2 for Special Characteristic details.
3.2 Non-Conforming Product or Service
The following are quality defects that will be counted in the PPM metric:
Any component, sub-assembly, assembly or product, process-related service found to be
non-compliant to the drawing, CAD model, specification, applicable quality standards,
agreements or master samples approved by Engineering and Quality will be rejected and
considered as a Quality non-conformity.
o Any specifications assigned to a component or sub-assembly of a purchased
assembly shall be subject to PACCAR quality requirements as stated above.

Page 6 of 38

(cont.)
Production parts damaged as the result of non-standard packaging (not per PACCAR
specification) or production parts damaged from inadequate packaging or transportation
for which the supplier is responsible. Parts with incorrect shipping documentation (e.g.
packing slips), incorrect quantities or parts shipped to the wrong facility and directly affect
PACCAR production, for which the supplier is responsible.
Defective product found after the 24-hour containment activities at PACCAR locations even
if production is not impacted.
Damage or incorrect shipments directly attributable to PACCAR-managed third-party carriers or
handlers are assigned to the third-party.
All suspect parts will be included in the rejected lot unless the supplier follows the activity roadmap
and timing per Appendix B - TS 16949 Corrective Action article 8.5.2.
The following will not count in the PPM metric:
Parts that meet all specifications and boundary samples approved by Engineering and
Quality.
Parts that have not been released and approved for production and/or that have no
released drawing. Examples include launch parts, prototype parts, pre-production parts,
sample/trial parts, DOE parts, etc.
Any defects covered by a Deviation Authorization.
Potential problems the supplier identifies, communicates and takes appropriate action to
contain and correct before impacting any part of PACCARs manufacturing value stream.
Supplier must provide replacement part(s) with certified material before required in
production.
At the discretion of the quality manager of the NCP-issuing PACCAR plant, NCP quantity
reduction may be considered. Suppliers request this via the PACCAR NCP Review
Request (NCPRR) Form, found on the PACCAR e-Portal. Criteria that will be taken into
consideration include, but are not limited to, the severity of the impact, as well as timely
and effective communication of: containment actions, clean point, root cause analysis, and
permanent corrective action. A request for NCP quantity reduction should not be submitted
before containment, clean point, and corrective action(s) have been established and
communicated to the issuing plant.
Upon detection of a non-conforming part, the PACCAR plant will start a request for corrective
action.

Page 7 of 38

Request for Corrective Action

Upon detection of a non-conforming part, the PACCAR plant will issue a Non-Conforming Part
(NCP) communication. All NCPs require that the supplier complete a corrective action as outlined
in Article 8.5.2.
The supplier shall perform and report on the following steps using the PACCAR corrective action
template when directed:
a) Containment (start within one hour, report within 24 hours)
Begin containment of all products within one hour of notification (Reference
Corporate Standard CPS0495 for all North American locations). Suspect product
within PACCAR facilities must be contained within 24 hours and not impact
production. The PACCAR plant may begin containment sooner, as required, which
may involve third-party company activities (see 3.4 )
Supplier is responsible to develop and communicate containment inspection
instructions both to third-party and the PACCAR plant Quality Assurance
Department(s)
Containment of PACCAR customers vehicles may be required if an escape of the
defect from the PACCAR plant has been confirmed
The use of third-party containment resources is determined by each individual
PACCAR plant. Suppliers should contact each PACCAR facility to clarify
requirements (see section 3.4)
Manage full containment of the entire supply chain, including but not limited to, subtier suppliers, warehouses, third-party facilities, supplier facility, and the PACCAR
facilities
Repair/rework/replace suspect parts as required to maintain production
Repair or rework must be performed by either the Suppliers qualified personnel or a
third-party on contract to the supplier that has been approved by PACCAR Quality
for the specifically designated repair/rework
Validate and report daily on containment until three consecutive defect-free
shipments after permanent corrective action is established
First reporting is due within 24 hours after notification
b) Short Term Corrective Action (report within three business days)
A short term corrective action plan is due within three business days
c) Root Cause Analysis and Corrective Action Plan (report within ten business days)
Perform a thorough root cause analysis on Occurrence and Non-detection and
define counter measures for both
A permanent corrective action plan is due within ten business days unless an
extension is approved by PACCAR Supplier Quality
Changes in status should be reported
d) Proof of Effectiveness and Sustain (report within 30 business days)
After implementation of corrective actions, provide statistical proof of the
effectiveness
Update process documentation to reflect and sustain the corrective actions (i.e.
PFMEA, Control plan, Work Instructions, process maps) and provide before-after
evidence
Ensure corrective actions are implemented in other similar processes and/or parts
Report to PACCAR Supplier Quality and affected assembly plant(s) contact for
PACCAR approval of corrective actions
Due date for successful closure of the corrective action is 30 business days unless
an extension is approved by PACCAR Supplier Quality

Page 8 of 38

Reoccurrence of the defect within two years after the approved implementation date of the
corrective action(s) will result in a new non-conforming part issuance. A reoccurrence is defined
as a defect occurring within the same part family and having the same root cause. In certain
cases, the supplier may be required to complete another PPAP after corrective actions are
completed.
Corrective actions requiring product design or manufacturing process changes must use the
Product and Process Change Request (PPCR) process to notify PACCAR. Refer to Section 8,
Supplier Product and Process Change Request for details.
The supplier is responsible for all costs associated with validating and implementing corrective
actions. PACCAR may initiate charge-backs to the supplier for expenses incurred as a result of
non-conforming product outlined in Section 3.3.
PACCAR requires suppliers cascade corrective action requirements to their suppliers. The Tier-1
supplier is responsible for any sub-tier issues and the corrective actions necessary to contain and
ensure issues are resolved.
3.3 Cost of Poor Quality Policy
All costs incurred by PACCAR that are associated with the failure of a supplier to meet
PACCARs quality requirements will be charged back to the responsible supplier. PACCAR
requires a Return Goods Authorization (RGA) response to a Quality Reject Notification within
three business days of notification. If a response to the RGA request is not received within three
business days, reject lots will be scrapped and debited to the supplier. An administrative fee may
be charged to cover costs associated with dispositioning the non-conforming parts. Additional
charges may be issued for both rework and collateral damages as listed below. See the PACCAR
Supplier Charge Back Policy Fee Structure on the ePortal for fee amounts. Fees will be debited
or invoiced to suppliers. The following is a list of examples of COPQ (Cost of Poor Quality)
charges. The list should not be construed as exhaustive:
Receiving Process
Non-conforming part administrative fee (as described above)
Sorting
Rework
Line disruption
Premium freight
Cost of increased inspection
Excess inventory
Misidentified parts
Shipping documentation errors
In-Process Fallout
Downtime
Overtime
Repeat testing
Line speed reduction
Additional manpower
Line changes due to material availability
Equipment breakage
Associated material losses
Outside processing required
Premium product cost paid to support production
Rework labor, tooling and fixturing
Page 9 of 38

Customer Issues
Rework at customer premises, travel and manpower
Replacement of material at customer location
Premium freight
Reimbursement of all charges from customer
Costs of internal containment actions
Added inspection, certification of product, etc.
Warranty costs
Other
Late corrective actions per Appendix B - TS 16949 Corrective Action article 8.5.2
Repeat issues resulting from the same root cause
Late or incomplete PPAP submissions
Charge backs may be transacted as a debit against open invoices (debit note required to be
issued for the particular invoice). Suppliers will be charged the higher of either the minimum
rework fee shown in the PACCAR Supplier Charge Back Policy Fee Structure or actual rework
costs.
3.4 Controlled Shipping
When non-conforming product is identified at a PACCAR plant, PACCAR reserves the right to
require containment by a PACCAR-approved third-party at the suppliers expense. Controlled
Shipping is ongoing end-of-process verification of product compliance and is above and beyond
containment of a non-conforming product.
PACCAR uses two levels of containment, Controlled Shipping 1 (CS1) and Controlled Shipping 2
(CS2). CS1 and CS2 are 100 percent inspection post process and serve as a quality firewall:
CS1 containment is conducted in the suppliers facility with supplier resources. CS1 must
be started within one hour of notification by PACCAR. Sorting results are reported to
PACCAR on a regular basis.
CS2 containment must be conducted by a third-party in the supplier plant within 24 hours of
notification by PACCAR. If the supplier is not able to respond within 24 hours after
notification, PACCAR reserves the right to commence containment on behalf of, and at
the expense of, the supplier.
PACCAR will notify the supplier in writing when CS1 or CS2 is required. This notification will
include the affected products or processes, inspection criteria, reporting content and frequencies,
and exit requirements. All contained product and packaging must be marked to be clearly
identifiable as contained and to distinguish acceptable from suspect product. PACCAR, supplier
and containment partner must agree to and confirm the method of containment and written
instructions must be available for reference.
The supplier shall notify their respective IATF/TS/ISO Certification Body (CB) within five business
days after being placed in CS2 status.
Controlled shipping will continue until all exit requirements have been satisfied and PACCAR has
agreed to remove controlled shipping status.
Failure to comply with CS2 activities, or failure to deliver effective CS2 containment, can result in
PACCAR, at our discretion, setting up CS2 at our facility and charging costs back to the supplier.

Page 10 of 38

3.5 Non-Conforming Part Review

If the supplier disagrees with a non-conforming part identified by PACCAR, a non-conforming part
review may be requested. Suppliers must:
a) Submit the completed Non-Conforming Part Review Request form to the issuing plants
Quality Assurance Department and their Supplier Quality Manager (contacts available on
the ePortal in the Quality Section).
b) Include any supporting documentation with the submission. Examples of such
documentation may include but are not limited to:
Material certification
Coordinate Measuring Machine (CMM) reports
Inspection data
Visual Quality Acceptance (VQA) standards
Photographs
Specifications/standards
Testing procedures
Test results prior to part shipment
Test results after part return
Objective evidence to support review request
Process capability data/SPC
c) Maintain a copy of the form submitted and check status of submissions with the plants
Quality Assurance Department.
d) Maintain a copy of the submitted form in the suppliers records for a period of no less than
one year from submittal date.
If the supplier and PACCAR determine that resolution of the non-conforming part review will
require more than ten business days, the following is required:
a) Supplier and the issuing plant are to reach an agreement on containment actions during
this period. A review form, along with the copy of the agreement, must be submitted.
If the supplier does not agree with the PACCAR plants disposition of the non-conforming part
review, they may petition their Supplier Quality Manager with justification for a next-level review.

Page 11 of 38

Below is the flow diagram of the non-conforming part review request process.

3.6 Bottom 25 Suppliers

Suppliers are continuously evaluated to ensure performance meets expectations. The Bottom 25
Suppliers are determined based on performance that includes, but is not limited to, number of
NCP tags, number of rejected parts, customer and plant impact. Bottom 25 suppliers are
expected to present actions quarterly to PACCAR executive management.

PACCAR will provide the standard reporting format for communicating suppliers improvement
plans:
a) Effective containment plans
b) Root cause analyses
c) Permanent corrective actions and implementation timing
d) Glide path - predicted future performance
e) Bottom 25 suppliers are required to complete Six Sigma projects that fix their quality
issue(s).
Any supplier placed on PACCARs Bottom 25 list for a second consecutive year may be placed
on a New Business Hold (NBH).

Page 12 of 38

3.7 Continuous Improvement 10 PPM Plan/Glide Path/Waterfall

PACCAR expects the supplier to improve quality performance on a continuous basis. The
following plans and tools are required to communicate the suppliers improvement plans.
Terms and definitions:
Term:
Explanation:
10 PPM plan
Continuous improvement plan, containing analysis, improvement actions,
targets and expected results to improve performance to less than 10 PPM.
A 10 PPM plan may contain one or more glide paths or waterfalls.
Glide
path/Waterfall

Diagram depicting historic, actual and planned results against target values
over time. Improvement actions and expected effect on quality or delivery
performance are established on the same timeline.

The supplier must develop and maintain a 10 PPM improvement plan including glide paths for
quality, warranty and on-time delivery performance along with Paretos of defects and corrective
actions. Targets agreed with PACCAR must be reflected in the glide paths, and PACCAR may
request the latest 10 PPM plan and glide paths at any time.
10 PPM plans and glide paths must be reviewed on a regular basis to assess the effect of
implemented actions and to ensure that plans exist to generate the required improvements.
The forms required for 10 PPM and glide path presentations are available on the ePortal.
3.8 New Business Hold (NBH):
PACCAR may, at its discretion, place the supplier on a NBH for poor quality, warranty, support,
delivery, financial performance or other reasons. Suppliers on NBH will not be eligible to engage
in new business until the hold is removed. Suppliers placed on NBH will be notified in writing by
Purchasing.

4 PRODUCTION PART APPROVAL PROCESS (PPAP)

4.1 Definition
PACCAR's component qualification process is conducted in accordance with the Production Parts
Approval Process Manual published by the Automotive Industry Action Group (AIAG). PPAP
refers to the latest version of the following reference manuals:
Advanced Product Quality Planning & Control Plan (APQP)
Potential Failure Modes and Effects Analysis (FMEA)
Measurement Systems Analysis (MSA)
Statistical Process Control (SPC)
PPAP defines generic requirements for production part approval (refer to AIAG Manual). The
purpose of PPAP is to validate that all design specifications have been satisfied and that the
production process has the capability to produce product that consistently meets these
requirements at production volumes.

Page 13 of 38

(cont.)
PACCAR requires PPAP be conducted for:
All new parts
Resourced parts
PACCAR may elect to conduct PPAP for:
Revised parts
Parts from new or modified production processes
Changed manufacturing line or production location
Changed components and/or sub-tier Suppliers
Specific submission requirements are determined by the PPAP level (1-5) requested and are
defined in the AIAG manual. PACCAR reserves the right to select and assign PPAP levels, at its
discretion, based on experience, supplier performance and specific needs.
PPAP is required for all Tier-1 Supplier facilities providing production parts or production
materials. PACCAR reserves the right to waive PPAP completion or submission requirements.
For parts produced from multi-cavity tools, fixtures, dies, etc. (i.e. injection molding, casting, die
casting, etc.), a supplier must submit dimensional reports for each tool cavity, along with part
samples representing the shortest and longest flow length within the tool, when requested.
Suppliers are expected to complete and retain all PPAP documentation. Archived PPAP files
must be available for review within 24 hours of request.
PACCAR Supplier Quality will establish a PPAP submittal date based on quoted or otherwise
agreed to lead times.
4.2

Submission of PPAP Documents and Sample Parts

Samples shipped to the assigned inspection plant must be packaged separately from production
parts and clearly marked to segregate from production materials. Use approved submission
labels found on the ePortal. Sample parts are NOT to be included in EDI transmissions or
Advanced Shipping Notices (ASN) when shipped to any PACCAR plant.
Due dates and requested PPAP deliverables are provided to suppliers via the ePortal. PPAP
deliverable templates for other documents such as Significant Production Run Declaration
(SPRD) are available on the ePortal.
When submitting PPAP, documents are to be uploaded to the ePortal. All documents submitted
are subject to PACCAR non-disclosure agreements with the supplier. PPAP approval constitutes
acceptance of the individual documents submitted.
Samples submitted for PPAP submissions are for validating requirements. As such, the part may
be marked, scribed, or altered to fit measuring equipment as part of the review. PACCAR will
return samples upon request by supplier once the PPAP process is completed and the part
approved.

Page 14 of 38

4.3 Supplier Consent to PPAP Plan

When Supplier Quality initiates a PPAP request, requirements communicated to the supplier
include due dates, specification of PPAP documents and other quality assurance actions. The
supplier will identify completed actions and upload PPAP documents by the given due dates via
the ePortal.
PPAP date extensions will not be considered unless the delay was due to PACCAR cause.
4.4 Blanket PPAP
A primary or parent part number that covers all variants of the part family is designated by
PACCAR Supplier Quality. Individual Part Submission Warrants (PSW) is not needed.
At PACCARs discretion, a blanket PPAP submission may be accepted for a family of parts,
where:
a) Minimal changes occur between parts of similar construction (e.g. length or color)
b) Multiple parts are manufactured by common processes and materials are listed on a single
drawing as a variation of a base drawing
c) A configuration change is made to a product by the PACCAR Part Number Generator system
4.5 Approval Process
Approval for PPAP is given by means of a Part Submission Warrant (PSW).
PPAP evaluation may result in either:
Approval
Rejection:
o PACCAR informs the supplier of the reasons for rejection
o The part(s) are not acceptable for production
o After resolving root causes, the supplier submits a new PPAP
Interim Approval:
If a non-conformance is found within the PPAP submission, PACCAR may issue a
concession/deviation for the requirement for a limited time. The part will be given an Interim
Approval (IA) PPAP status, indicating the part is considered acceptable for production for the
duration of the concession/deviation. An IA PPAP status is NOT an approval. The supplier is
required to correct the non-conformance and resubmit the PPAP prior to expiration of the
deviation. Upon Interim Approval:
o PACCAR informs the supplier of the reasons for IA and the period of time or
number of pieces for which the status is valid.
o If corrective actions cannot be implemented and the PPAP is not approved before
the end of the deviation period, the supplier must request and obtain PACCAR
approval for extension of the deviation. Contact Supplier Quality.
o The PPAP will move to rejected status at the end of the deviation period.
o PACCAR may require that the supplier take extra quality assurance measures
during the period of IA.
4.6 PACCAR PPAP Status Notifications
PACCAR will notify suppliers of changes to PPAP status via the ePortal or e-mail within 24 hours.
PACCAR will include an electronic copy of the completed PSW in the Supplier Documents folder
of the PPAP collaboration, or it will be sent to the supplier by e-mail.

Page 15 of 38

4.7 PACCAR Plant-Specific Purchases (North American Plants)

Suppliers are expected to ensure that any product they sell to PACCAR meets the drawing and
all specifications.
Discrete orders that are classified as plant buys, or "E-buys", do not require a formal PPAP
submission, but the supplier is required to provide PACCAR with parts that meet the print and all
applicable specifications.
A First Article Inspection Report may be requested to be submitted with product. The supplier will
be given advance notice of this requirement.
Any order from PACCAR represents approval to ship parts regardless of initial PPAP status and
satisfies ISO/TS 16949 or IATF 16949/ISO 9001 audit requirements from a customer
perspective. This does not cover supplier-initiated product or process changes to existing PPAP
approved parts. See section 8, Product and Process Change Request (PPCR).
4.8 Annual Validation
Suppliers shall complete annual validation in order to demonstrate continued adherence to proper
engineering levels and performance to design intent. This annual requirement must be
documented on the suppliers Control Plan. Suppliers are not required to submit annual packages
unless requested by PACCAR. However, annual documentation should be readily available
according to the retention policy described in section 4.9.
The annual validation may include a full PPAP submission or selected elements of the
submission. In no case should any of the documents submitted be more than one-year-old.
In all cases, the supplier shall review their files annually to ensure they are current. Some
PACCAR specifications require suppliers to submit reports to the PACCAR Technical Center
(PTC) annually. A separate PPAP notice will not be sent to the supplier.
4.9 Record and Product Sample Retention
Suppliers must have a method to provide for safe and accessible retention of all records relating
to PPAP submissions for the production and service life of the part. Archived data must be
available within a 24-hour period.
PACCAR requires record retention duration as outlined in Section 9. If a Supplier no longer
manufactures a production part or stops doing business with PACCAR, they are still responsible
for record maintenance for the production and service life plus one calendar year. The Supplier
must provide PACCAR with the record storage facility, a contact name, address and phone
number. PACCAR retains the right to access and copy any of these documents.
PACCAR requires suppliers to retain Significant Production Run Samples for a minimum of 30
days after the PPAP submission is approved.

Page 16 of 38

4.10 PACCAR Supplier PPAP Self-Certification

Suppliers may apply for PPAP self-certification by submitting a request form to their SQM for
consideration and routing. A signed copy of the request form will be returned to the supplier for
their records if approved.
Suppliers who become self-certified will only be required to submit to PACCAR Supplier Quality a
Level 4 PPAP - PSW, Part Marking Traceability Photo, and completed Production Intent Run
(PIR) form. The supplier is still required to follow all PPAP procedures and maintain all PPAP
documents and parts as required by AIAG guidelines.
By applying for self-certification, the supplier agrees to the following conditions:
o At any time, the supplier is subject to an audit that requires the supplier to submit
requested documentation and/or parts for any approved PPAP that PACCAR designates
for verification. Required documents must be submitted to PACCAR for verification within
24 hours of request.
o PACCAR reserves the right to revoke the supplier self-certification status at any time and
for any reason.
o If self-certification is revoked, the supplier can re-apply for self-certification.
To be considered for self-certification, suppliers must meet requirements that include, but are not
limited to, the following (see application form for specific minimum requirements):
o TS 16949 or IATF 16949/ISO 9001 Registered
o 12-Month PPAP First Time Approval Score
o 12-Month PPAP On Time Delivery Score
o 12-Month PPM Score OR Number of monthly NCP Tags from the prior 12-month period
o Minimum number of annual receipts
o All measuring equipment including CMM and Arms must have current calibration
certifications and completed MSA
o Corrective actions must be tracked and closed in less than 30 days or by the SQMapproved deadline
o All coating and paint certifications are current and on file with the PACCAR Technical
Center
o Testing Complete:
A production part taken from supplier process and a full functional inspection
verification
Sample sent to PACCAR for inspection to compare results
PACCAR reserves the right to refuse or cancel self-certification for any reason.

Page 17 of 38

5 NEW PROJECT OR PRODUCT LAUNCH

5.1 Advanced Product Quality Planning (APQP)
PACCAR requires suppliers to use APQP, as outlined by the Automotive Industry Action Group
(AIAG) in the Advanced Product Quality Planning and Control Plan manual.
The APQP process is required for all product and process development projects, including new
product and process launch, product and process modification, and change of manufacturing
location. At PACCARs discretion, the supplier will be requested to submit APQP documentation
for review. The PACCAR APQP tools can be found on the ePortal. For more information,
suppliers should contact PACCAR Supplier Quality.
Suppliers are required to use the PACCAR APQP workbook, or an approved alternative, and
submit status updates on a regular basis. The reporting frequency is at the discretion of the
responsible Supplier Quality Manager. A significant change in status requires an immediate
update.
5.2

Classification of Characteristics

Terms and abbreviations: Refer to Corporate Standard CPS0484 Section 5 for definition and classification
of Special Characteristics
Generic terms:
Cp/Pp = Process potential
Cpk/Ppk = Process capability
Capability indices are a measure of how well the process can produce parts within specification.
PACCAR Engineering defines the features that are designated as Special Characteristics on the
drawing for PACCAR proprietary designs. Supplier Engineering is responsible to define Special
Characteristics and obtain PACCAR Engineering approval for supplier-responsible designs.
See AIAG PPAP manual under section 2.2.11 Initial Process Studies
Refer to PACCAR's Corporate Standard CPS0210 Special Characteristics: Drawing
Conventions for symbol use and location designation on drawings
Refer to PACCAR's Corporate Standard CPS0484 Special Characteristics: Process
Requirements Section definition, use and control of special characteristics
See AIAG PPAP manual Quality Indices
The supplier is responsible for reviewing new or revised drawings from PACCAR for Special
Characteristics and taking the following action as appropriate:
a) Identify the processes used to maintain the part characteristics that PACCAR has
classified.
b) The supplier must investigate, confirm and document the ability to manufacture the part to
meet all proposed Special Characteristics, including risk analysis, by means of process
FMEA.
c) If the supplier is not able to meet the requirements/Special Characteristics, the supplier
must inform PACCAR Purchasing and Supplier Quality. 100 percent inspection is required
for all non-capable features with Special Characteristics.
d) Processes must be capable of meeting or exceeding the process capability requirements
described in the AIAG PPAP manual under Acceptance Criteria for Initial Study or as
established by PACCAR Engineering
e) Establish a process control plan for the component that includes the Special
Characteristics and associated processes
Page 18 of 38

f)
g)
h)

i)
j)

k)

l)

m)

Specify the Statistical Process Control (SPC) technique and frequency of readings or
process audits for the designated characteristics
Continued production SPC (see AIAG SPC manual) is required for all Special
Characteristics noted on drawings and process control plan
If a Special Characteristic is a pass-through characteristic from a sub-tier supplier, the
Tier-1 supplier must ensure on a continuous basis that capability requirements are being
met
The sample size or inspection plan should follow the guidelines in the AIAG manuals for
SPC, APQP and PPAP
A Measurement Systems Analysis (MSA) must be completed for each Special
Characteristic, and the error must be calculated and included in the study results (see
Section 5.6 for additional MSA information)
The supplier must submit initial process studies for PPAP approval, including normality
test results, SPC charts, and photographs of the inspection setup, for review by PACCAR
Engineering and Supplier Quality
If an associated production process is not statistically in control and capable, the supplier
must establish a corrective action plan in accordance with the AIAG PPAP manual. An
effective 100 percent inspection process documented in the control plan must be in place
until the process is brought into compliance
Suppliers are expected to continue monitoring Special Characteristics throughout the life
of the product and ensure the process remains in control and capable. Contact PACCAR
Engineering or Supplier Quality for additional information

PACCAR reserves the right to add capability, SPC charts and process control requirements
based on performance history, low capability, or other factors, up to and including 100 percent
containment.
In addition to initial capability analyses and statistical process control submissions required for
PPAP, PACCAR reserves the right to require the supplier to submit monitoring results at any
time.
Unless otherwise specified on the drawing, refer to PACCAR Corporate Standard CPS0484
Special Characteristics: Section 7.1 Table 1 for capability requirements.
PACCAR requires the use of Cpk, in addition to Ppk, for ongoing production process control
evaluation in situations where sufficient data, a stable process, and appropriate subgroups exist.
PACCAR requires the use of Ppk in all instances. When evaluating ongoing production process
control, Cpk may also be reported, but there must be sufficient data, a stable process, and
appropriate subgroups. If subgroups are not used, Cpk should not be submitted.
These requirements apply to the entire supply chain, including sub-tier manufacturers.
All Special Characteristics must have capability studies performed at least once per year with the
results recorded in the Control Plan, unless explicitly stated otherwise.
Actual capability must be demonstrated on request.
The Quality Indices for each SC/CC may be established on a case-by-case basis by the
responsible engineering group and acknowledged by the supplier by documenting specific control
methods in the suppliers Process Control Plan.

Page 19 of 38

5.3 Cleanliness
To ensure the cleanliness and quality of parts, PACCAR provides cleanliness specifications
where required. Cleanliness requirements and test requirements are defined in PACCAR
Corporate Standard, CPP0331. The cleanliness class is identified in the notes field on the
drawing.
The supplier may be required to include written evidence of cleanliness conformance, including
capability and run charts, with the PPAP submission when CPP0331 is specified on the part
drawing or technical requirements. The part cleanliness requirement shall be indicated in the
control plan as a special product/process characteristic.
5.4 Supplier Readiness Reviews (SRR)
The Supplier Readiness Review (SRR) is an assessment tool that evaluates potential risks to
quality or supply that must be corrected.
SRRs are used in a variety of circumstances to assess risk:
Introduction of new product or process technology
Introduction of a new technology to PACCAR
Significant increase in business to a supplier facility
Major project or new product launch
Performance issues
Supplier development
SRRs evaluate:
Engineering
APQP
Project management
Change control
Purchasing
Sub-tier management
Control of incoming goods
Manufacturing
Materials handling
Outgoing logistics
Continuous improvement
Quality assurance
Problem solving
Certifications
Capacity
Embedded Software
Multiple assessments may be conducted during different phases of a project, or sections of the
SRR may be used individually. SRRs are led by Supplier Quality and may involve multiple
PACCAR functional personnel. A description of the SRR process is available via the Supplier
ePortal.
SRRs are evaluated as Low, Medium or High Risk. Any score other than Low requires the
supplier to submit an improvement plan within 10 working days or as requested by Supplier
Quality.
PACCAR encourages suppliers to perform self-audits using the SRR tool at least once per year.

Page 20 of 38

5.5 PACCAR Proprietary Tooling & Equipment

Suppliers are responsible for selecting manufacturing processes and tooling that will ensure all
production parts conform to all specifications and tolerances contained in or referenced by the
engineering drawings or purchase order. In some cases, process capability data will be required.
Additional tooling requirements are maintained on PACCAR SupplierNet responding to a
request for quotation.

Build Phases

Sample Type

5.6

PACCAR Project Sample and Build Phases

Term

Europe, Brasil, Columbus Engine Plant

US, Mexico, Canada

A sample

Samples suitable for concept studies.

No requirements on supplier
manufacturing process.
Parts must meet specification.

N/A

B sample

Samples suitable for functional and

durability testing. Supplier
manufacturing process production
intent, but tools can be in prototype
stage.

N/A

C sample

Samples suitable for field trial

validation. Supplier manufacturing
process and tools production intent.

N/A

P sample

Samples suitable for series production.

Supplier process is final series
process, PPAP approved.

N/A

Pre-series

Production trial run: Supplier parts at B,

C or P sample status.

Production trial run:

Supplier parts may be
prototype tooled.

Quality
Validation
(QV)

Production run: Supplier parts intended

to be P sample.

Production run:
Supplier parts must be
production tooled

Volume
Validation
(VV)

Production run at rate: Supplier parts

intended to be P sample status.

Production run at rate:

Supplier parts must be
from production
process and PPAP
approved
Start of series
production

Job-1 or
Start of series production.
Start of
Production
(SOP)

Page 21 of 38

5.7 Measurement Systems Analysis (MSA)

Suppliers are required to perform a Measurement Systems Analysis (MSA) for all measuring and
test devices referenced in the control plan (reference the latest version of the AIAG Measurement
Systems Analysis manual for analysis). An acceptable MSA is necessary to understand if the
measurement system is repeatable and suitably accurate. Data generated using an unacceptable
measurement system will be rejected.
Acceptable limits for MSAs:
Percent Repeatability & Reproducibility (%R&R)
Less than 10%

ACCEPTABLE

Between 10% and 30%

CONTACT PACCAR SUPPLIER QUALITY*

Greater than 30%

UNACCEPTABLE
Precision to Tolerance Ratio (P/T)

Less than 10%

ACCEPTABLE

Between 10% and 30%

CONTACT PACCAR SUPPLIER QUALITY*

Greater than 30%

UNACCEPTABLE

*Requires PACCAR Supplier Quality Management Approval

5.8 Failure Mode and Effects Analysis (FMEA)

For each new or modified product or process, the supplier must perform a Design FMEA (if the
supplier is design responsible) and a Process FMEA, in accordance with ISO/TS 16949 or IATF
16949/ISO 9001 and the AIAG Potential Failure Mode and Effects Analysis reference manual.
5.9 Control Plan
The supplier must implement and maintain control plans in accordance with ISO/TS 16949 or
IATF 16949/ISO 9001 and the AIAG APQP manual.
The supplier must provide written control plans to PACCAR Supplier Quality upon request.
5.10 Process Flow Diagram
The Process Flow Diagram must define:
Each process operation the supplier uses or plans to use to manufacture its products
numbered in sequential order
Key Control Characteristics for each process operation
Inspection gauges that will be used to measure each Special Characteristic
A graphical representation of the process
The operator requirements
Any potential sources of variation
The suppliers may use their own documented format as long as it provides the information
required.
The supplier must submit process flow diagrams to PACCAR Supplier Quality upon request. If the
supplier deems the process flow diagram subject to confidentiality, the supplier can agree with
Supplier Quality on the appropriate level of detail to be shared.

Page 22 of 38

5.11 Significant Production Run

For all new or modified product/processes, PACCAR requires a Significant Production Run (or
Production Intent Run, PIR) of at least 30 parts, unless explicitly stated otherwise. A Significant
Production Run must be conducted at the site of final production, at production rate, using final
tooling, gauging, production process, production materials and production operators. Products
produced must meet all requirements. The supplier is required to conduct a Run-at-Rate capacity
evaluation during the Significant Production Run.
PACCAR reserves the right to be present during the Significant Production Run.
5.12 Safe Launch Plan (SLP)
PACCAR requires its suppliers to develop a SLP for all new products and process launches. The
SLP is intended to provide both PACCAR and the supplier protection from product nonconformances during the launch of a project. The SLP may consist of, but is not limited to:
a pre-launch control plan with additional or heightened inspection, increased sample sizes
and frequencies
100 percent inspection of all pre-production parts with traceability to serialized and labeled
parts
An SLP is required in the following situations:
Process: new, changed, moved or re-sourced processes
Product: new, transferred or changed product
PACCAR requires the supplier to identify any increased risk for new parts and implement the SLP
accordingly. PACCAR Supplier Quality may define additional specific requirements for the prelaunch control plan and launch products.
SLP requirements:
a) When creating the SLP, all significant, critical, safety, appearance, and fit/form/function
characteristics must have increased inspection. The output of the SLP is a pre-launch control
plan approved by PACCAR Supplier Quality. The SLP should be documented using Special
Work Instruction templates.
b) Inspection frequencies and sample sizes are expected to be 100 percent for all heightened
inspection, or as specified by PACCAR Supplier Quality
c) Discrepancies, non-conformances and concerns identified during the SLP process must be
resolved using a robust problem solving format. PACCAR reserves the right to request
submission of corrective actions for SLP-identified items. PACCAR expects the use of the
corrective action tool provided on the on the ePortal website. One hundred percent
containment of the issue is required until the corrective action is validated.
d) Europe and Brasil only: For product delivered from a production set up different from the
intended series manufacturing processes (e.g. prototype tooling, equipment installed at a
different facility, different layout or logistics, or more manual operations), a Controlled
Deviation may be granted and requires that:
All products must be 100 percent measured/inspected with dimensional reports
traceable to the individual parts
If requested, dimensional reports, material certificates, test results, Measurement
Systems Analysis and Appearance Approval Reports must be submitted before
dispatch of the products to the PACCAR plant
e) Suppliers are required to obtain approval from PACCAR Supplier Quality for all proposed
modifications to the SLP
The supplier is required to use the pre-launch control plan until specified exit criteria are met or
three months of production at 0 PPM is achieved.

Page 23 of 38

5.13 Sub-tier Management

For all production parts and services, the supplier should ensure all sub-tier suppliers follow the
same processes as described above and approve all sub-tier suppliers through a product and
manufacturing process approval procedure recognized by PACCAR. Supplier will submit this
information to PACCAR upon request.
ISO/TS 16949 or IATF 16949/ISO 9001 requires all sub-tier suppliers who contribute to, or have
influence on, finished goods product quality to be ISO9001 registered.
Tier 1 suppliers are responsible for sub-tier supplier quality including those that are PACCARdirected. Supplier shall flow down requirements to their sub-tier suppliers that enables supplier to
meet PACCAR product print, specification, quality expectations, and any contractual agreement.
PACCAR reserves the right to specify or approve sub-tier suppliers contracted by its suppliers for
work performed on PACCAR material. This applies to all suppliers including special process
(Non-Destructive Testing, Heat Treating, Welding, Chemical Processing, Plating and Coatings),
material testing services, and distributors.

6 EMBEDDED SOFTWARE REQUIREMENTS

For products incorporating software, the supplier must include and maintain a complete set of
software design documentation in the design record for the product, according to Corporate
Standard CPS0515 PACCAR Software Quality Assurance Process.

7 SUPPLIER REQUEST FOR DRAWING CHANGES (SRDC)

USA, Mxico and Canada:
Supplier requests for drawing changes prior to PPAP must be submitted using the PACCAR
SRDC PTC Windchill system. The PTC Windchill SRDC instructions and training material are
located on the ePortal. PACCAR Engineering-approved SRDCs may be used for the design
record section of the PPAP submission. SRDCs are required to be submitted as early possible to
avoid delays in PPAP schedules, and preferably submitted along with quotation. SRDCs are
effective immediately upon PACCAR approval. Suppliers will receive an automated email
notification as to whether the SRDC was approved or rejected. SRDCs for dimensional or
tolerance changes submitted post contract must include a capability study of the characteristic(s)
in question indicating what can be achieved, in terms of Ppk, with the requested change(s).
SRDCs submitted after PPAP approval will be evaluated to determine if a new PPAP is required
(see Section 4.1).
When Engineering updates the PACCAR drawing per the SRDC request, the supplier may be
requested to submit a new PPAP. Level of PPAP will be specified by PACCAR.
DAF and Brasil:
Suppliers should contact product engineering to request an Engineering Change Request (ECR)
for any recommended print revisions.

Page 24 of 38

8 SUPPLIER PRODUCT AND PROCESS CHANGE REQUEST (PPCR)

Suppliers are required to request PACCAR approval on intended product and process changes,
temporary or permanent, including those at sub-tier suppliers. The purpose of this is to prevent
quality and delivery issues from arising in our PACCAR receiving plants and protect our end
customer from unevaluated and unapproved changes.
Conditions for PPCR submission are identified in the latest AIAG PPAP manual.
Reference:
AIAG PPAP Manual, under Section 3 Customer Notification and Submission
Requirements, describes the conditions for customer notification.
Table 3.1 should be used as a guideline.
Typical changes include, but may not be limited to:
New or refurbished tooling
Equipment and/or tooling moved
Changes to the manufacturing facility
Changes to materials used
Changes to the supply chain
A new MRP system
Part software changes
The Product Process Change Request (PPCR) form and instructions can be found on the
PACCAR ePortal. The supplier must formally submit a PPCR to PACCAR at least 12 weeks prior
to the planned implementation date of the requested change. PACCAR Supplier Quality will
review and coordinate the PPCR with the appropriate PACCAR groups to evaluate the change
and obtain complete concurrence. Note that temporary and permanent change requests will use
the same PPCR form.
For PPCRs, Product Change is interpreted as changes that do not impact released PACCAR or
supplier drawings. For changes impacting released drawings, suppliers must submit a Supplier
Request for Drawing Change (SRDC.)
For PPCRs, Temporary Change is interpreted as a deviation from a PPAP-approved process or
supplier-specified product characteristic(s) not shown on the PACCAR drawing. Temporary
PPCR approvals are limited to 90 days. To deviate from a product characteristic shown on the
PACCAR drawing, suppliers must submit an engineering Deviation.
A PPAP submission will be required unless otherwise determined by PACCAR. The supplier will
be notified of the PPAP submission requirements via email and ePortal notification. The supplier
must not ship product prior to PPCR and PPAP approval.
Contact PACCAR Supplier Quality for clarification of notification requirements.
Failure to comply with this requirement may result in revocation of the existing product PPAP,
CS1/CS2 escalation, and/or New Business Hold (NBH).
References:
AIAG PPAP Manual, under Section 3 Customer Notification and Submission
Requirements, describes the conditions for customer notification. Table 3.1 should be
used as a guideline.
Appendix H Truck Industry Specific Requirements under Customer Notifications require
suppliers to complete a Product Process Change form to advise of process or product
changes
Page 25 of 38

9 RECORDS RETENTION
Production part approvals, tooling records, APQP records, purchase orders and amendments
must be maintained for the time that the part (or family of parts) is production and service active,
plus one calendar year, unless otherwise specified by PACCAR.
NOTE: Supplier-issued purchase orders and amendments for PACCAR-owned tooling are
included in this requirement.
Quality performance records (e.g. inspection and test results) must be retained for three calendar
years after the year they were created, unless otherwise specified. Records of internal quality
system audits and management reviews must be retained for three years.
These requirements do not supersede any regulatory requirements. All specified retention periods
must be considered minimum requirements.

10 APPENDICES
10.1 APPENDIX A - Metrics Calculations
Quality PPM Calculation:
The calculation of Parts per Million is:
PPM (n) = R/P x 1,000,000 where:
R = The total number of rejected parts delivered by supplier in the last n months
P = The total number of parts received from this supplier in the last n months
n = The number of months over which the PPM is calculated, typically 1, 3 or 12 months
Delivery Metrics (North America): On Time Shipment:
Warranty PPM Calculation:
Warranty PPM = # Claims received over the last 12 months x 1,000,000
# Receipts over the last 15 months

Page 26 of 38

10.2 APPENDIX B - PACCAR Specific ISO/TS 16949 Requirements

TS 16949
Article

Text

PACCAR Requirement

4.2.2 Quality
manual

The organization shall establish and maintain

a quality manual that includes
a) the scope of the quality management
system, including details of and justification
for any exclusions,
b) the documented procedures established for
the quality management system,
c) a description of the interaction between the
processes of the QMS

An organizations facility is not

permitted to register only one part of
the organization for the
demonstration of capable quality
systems (i.e. one product line or
operational area).

4.2.3 Control of
documents

Documents required by the QMS shall be

controlled. Records are a special type of
document and are governed by clause 4.2.4.

The organization ensures that the

most current revision levels of
PACCAR documents/instructions, or
external agency documents, are
used.

4.2.3.1
Engineering
specifications

The organization shall have a process to

assure the timely review, distribution and
implementation of all customer engineering
standards/specifications and changes based
on customer-required schedule

PACCAR controlled documents can be

found on eportal.paccar.com
Suppliers to review for changes to
documents monthly.
Special Processes are to be
monitored as required by PACCAR
requirements. PACCAR reserves the
right to request evidence of
monitoring for any reason.
Special processes include, but are
not limited to: heat treat, coating,
plating, adhesive application, and
welding.

Page 27 of 38

TS 16949
Article

Text

PACCAR Requirement

4.2.4.1 Records
retention

The control of records shall satisfy regulatory

and customer requirements.

Record retention expectation is the

production and service active life of
the product plus one year. PACCAR
requires a minimum of five years
retention and a minimum of seven
years if Government regulations are
involved, regardless of part usage
life. These requirements do not
supersede any government retention
mandates.

5.2 Customer
focus

Top management shall ensure that customer

requirements are determined and fulfilled with
the aim of enhancing customer satisfaction
(see 7.2.1 and 8.2.1).

The organization must demonstrate

enhanced customer satisfaction by
meeting continuous improvement,
Cost Management Program (CMP),
productivity requirements and Six
Sigma projects

5.5.2.1 Customer
representative

Top management shall designate personnel

with responsibility and authority to ensure the
customer requirements are addressed.

The organization must notify PACCAR

Supplier Quality and Purchasing of
any change to senior management,
quality management, or company
ownership. Supplier is to keep the
ePortal contact up to date at all
times.

5.6.1.1 Quality
management
system
performance

Top management shall review the

organizations quality management system, at
planned intervals, to ensure its continuing
suitability, adequacy and effectiveness.
These reviews shall include all requirements of
the QMS and its performance trends as an
essential part of the continual improvement
process.

Up-to-date posting of monthly

metrics and a demonstration of
management and employee reviews
is required.

Customer feedback, internal audits, status of

preventative and corrective actions.

See http://eportal.paccar.com for

performance feedback.
Supplier is to review documents
monthly.

5.6.2 Review
input

Page 28 of 38

See Measurement section.

TS 16949
Article

Text

PACCAR Requirement

The organization shall establish and maintain

documented procedures for identifying
training needs and achieving competence of
all personnel performing activities affecting
product quality. Personnel performing specific
assigned tasks shall be qualified, as required,
with particular attention to the satisfaction of
customer requirements.

Effectiveness of training must be

measured. Example of tools to
accomplish requirement are MSAs on
inspectors, hands-on testing, and
measurement of individual quality
performance.

6.3.2
Contingency
plans

The organization shall prepare contingency

plans to satisfy customer requirements in the
event of an emergency such as utility
interruptions, labor shortages, key equipment
failure, and field returns.

These plans are to be kept up to

date and can be requested by
PACCAR for any reason.

6.4.2 Cleanliness
of premises

The organization shall maintain its premises in

a state of order, cleanliness and repair
consistent with the product and manufacturing
process needs.

Product cleanliness is included in this

requirement when noted on part
drawings. PACCAR endorses the use
of 5S practices.

7.1 Planning of
product
realization

NOTE: Some customers refer to project

management or advanced product quality
planning as a means to achieve product
realization.

PACCAR requires the use of the

PACCAR APQP workbook for product
realization, or a PACCAR Supplier
Quality-approved alternative.

7.1.1 Planning of
product
realization supplemental

Customer requirements and references to its

technical specifications shall be included in the
planning of product realization as a
component of the quality plan.

Product quality planning must include

a plan with evidence to meet or
exceed all PACCAR requirements and
technical specifications.

7.1.2 Acceptance
criteria

Acceptance criteria shall be defined by the

organization and, where required, approved
by the customer.

PACCAR specifies acceptance criteria

for supplied parts (e.g. PPAP, VQA)

6.2.2.2 Training

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PACCAR endorses Six Sigma, Design

for Six Sigma, and Kaizen/Lean
methodologies.

Any supplier-defined acceptance

criteria must be approved by
PACCAR.

TS 16949
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Text

PACCAR Requirement

7.1.3
Confidentiality

The organization shall ensure the

confidentiality of customer-contracted
products, projects under development and
related product information.

PACCAR Purchasing requires signed

confidentiality agreements.

7.1.4 Change
control

Proprietary designs and impact on form, fit

and function (including performance, and/or
durability) shall be reviewed with the
customer so that all effects can be properly
evaluated.

PACCAR requires completion and

email of a PPCR whenever supplierinitiated changes meet PPAP manual
guidelines for notification (Table
3.1).
As part of the APQP process,
suppliers must have a change
management log as evidence of tool,
design, or cost changes associated
with the program up until PPAP
approval.

7.2.1
Determination of
requirements
related to the
product

The organization shall determine (a)

requirements specified by the customer,
including the requirements for delivery and
post-delivery activities. (b) requirements not
stated by the customer but necessary for
specified or intended use, where known.

Production plant quality (PPM and

incident rate), warranty claims, PPAP
acceptance percentage and on-time
rates, and on-time shipment
percentages are the quality
performance metrics PACCAR may
use to measure performance of its
supply base.
Supplier is to review documents and
metrics regularly on the ePortal.

7.2.1.1
Customerdesignated
Special
Characteristics

The organization shall demonstrate conformity

to customer requirements for designation,
documentation and control of Special
Characteristics.

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See Classification of Characteristics

and PPAP sections for an explanation
of PACCAR requirements

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PACCAR Requirement

7.2.2 Review of
requirements
related to the
product

Where the customer provides no documented

statement of requirement, the customer
requirements shall be confirmed by the
organization before acceptance.

A statement of requirements will be

supplied by PACCAR for all part
purchases.

7.2.3.1 Customer
communication Supplemental

The organization shall have the ability to

communicate necessary information, including
data, in a customer-specified language and
format (e.g. computer-aided design data,
electronic data exchange).

Supplier must be able to

demonstrate the ability to
communicate with all PACCAR
electronic data systems (e.g. CAD,
EDI, ePortal, etc.)

7.3.2.1 Product
design input

The organization shall identify, document and

review the product design inputs
requirements, including customer
requirements (contract review) such as Special
Characteristics (see 7.3.2.3), identification,
traceability and packaging.

See Classification of Characteristics

(section 5.2).

The organization shall identify Special

Characteristics (see 7.3.3 d) and
include all Special Characteristics in the
control plan, comply with customer-specified
definitions and symbols and identify process
control documents, including drawings,
FMEAs, control plans, and operator
instructions with either the customers Special
Characteristic symbol or the organizations
equivalent symbol or notation to include those
process steps that affect Special
Characteristics.

See Classification of Characteristics

(section 5.2) for PACCAR symbols
used. Suppliers may use their own
symbols on their drawings but must
include them on PFMEAs and Control
Plans.

7.3.2.3 Special
Characteristics

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The supplier will be expected to

validate their product to the
statement of requirements via the
PACCAR-approved acceptance
criteria (e.g. PPAP, VQA, etc.)

See Traceability Requirement

(CPS0098).
See PACCAR Packaging Guideline
(ML2000).

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PACCAR Requirement

7.3.6.2 Prototype
program

When required by the customer, the

organization shall have a prototype program
and control plan. The organization shall use,
wherever possible, the same suppliers, tooling
and manufacturing processes as will be used
in production.

PACCAR requires a supplier

prototype program that is tracked
within the APQP process. Any parts
supplied to PACCAR using nonproduction processes must have a
documented control plan for the
prototype process.

7.3.6.3 Product
approval process

The organization shall conform to a product

and process approval procedure recognized by
the customer.

PACCAR requires approval to the

most current AIAG edition of PPAP
manual - Truck section.

NOTE: Product approval should be subsequent

to the verification of the manufacturing
process.

See PPAP section of Supplier Quality

Requirements Manual for specific
PACCAR elements.

The organization shall perform supplier quality

management system development with the
goal of supplier conformity with this Technical
Specification. Conformity with ISO9001:2000
is the first step to achieving this goal.

Unless waived by PACCAR, tier 1

suppliers are required to be
registered to ISO/TS 16949 or IATF
16949/ISO 9001.

7.4.1.2
Supplier quality
management
system
development

PACCAR does not waive the sub-tier

Note: The prioritization of suppliers for
ISO9001 registration requirement.
development depends upon the suppliers
Tier 1 suppliers are expected to
quality performance and the importance of the establish a fix or leave strategy for
product supplied.
their non-ISO-registered sub-tiers
and establish reasonable timelines to
Unless otherwise specified by the customer,
achieve this goal.
suppliers to the organization shall be thirdparty registered to ISO9001:2000 by an
accredited third-party certification body.

Page 32 of 38

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7.4.1.3
Customerapproved
sources

Text

PACCAR Requirement

Where specified by the contract (e.g.

customer engineering drawing or
specification), the organization shall purchase
products, materials or services from approved
sources.

PACCAR does not maintain an

approved sub-contractor list but may
recommend specific suppliers for
assembly of sub-components or to
provide specific processes or
services.

The use of customer-designated sources,

including tool/gauge suppliers, does not
relieve the organization of the responsibility
for ensuring the quality of purchased products

PACCAR and the Tier-1 supplier must

work together to assure qualification
documentation of existing
components. The supplier is required
to document sub-components and
sub-contractors as part of PPAP
submission.
Tier-1 supplier is ultimately
responsible for product quality
of the assemblies and subcomponents they provide.

7.4.3 Verification
of purchased
product

7.4.3.2 Supplier
monitoring

Where the organization or its customer

intends to perform verification at the supplier's
premises, the organization shall state the
intended verification arrangements and
method of product release in the purchasing
information.

Supplier performance shall be monitored

through the following indicators:
Customer disruptions including field returns
Delivered product quality
Part evaluation by designated laboratory

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PACCAR requires its Tier-1 supplier

to use this Supplier Quality
Requirements Manual with their subtier suppliers, including PPAP,
supplier audits, corrective action and
containment processes* for quality
defects.
*Corporate Standard CPS0495
applies to all suppliers of parts and
assemblies for all North American
locations.
PACCAR may evaluate its suppliers
using the following metrics:
PACCAR plant rejection rate
(ppm),
Warranty claim rate (ppm)
PPAP first submission acceptance
rate
PPAP on-time rate

TS 16949
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7.5.1.1 Control
plan

Text

PACCAR Requirement

The control plan shall

List the controls used for the
manufacturing process control,
Include methods for monitoring of control
exercised over Special Characteristics (see
7.3.2.3) defined by both the customer and
the organization,
Include the customer-required information,
if any,
Initiate the specified reaction plan (see
8.2.3.1) when the process becomes
unstable or not statistically capable.
Control plans shall be reviewed and updated
when any change occurs that affects product,
manufacturing process, measurement,
logistics, supply sources or FMEA (see 7.1.4).

Control plans for new product

introductions can be reviewed as part
of either a PACCAR-initiated APQP or
Supplier Readiness Review, or when
Special Characteristics are present on
any of the components.
Control plans are subject to review
with implementation of suppliercorrective actions.
Control plans are to be submitted
with PPAP packages when required.

Note: Customer approval may be required

after review or update of the control plan.
Note: Such evidence may be demonstrated by
customer assessment, for example, or by
customer-approved second-party
assessment that the laboratory meets the
intent of ISO/IEC 17025 or national
equivalent.

7.5.1.4
Preventive
maintenance

The organization shall identify key process

equipment, provide resources for maintenance
and develop an effective planned total
preventative maintenance system. At a
minimum, this system shall include the
following:
Planned maintenance activities
Packaging and preservation of
equipment, tooling, and gauging

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The supplier must have a

documented system for preventive
maintenance (PM). This includes a
timely review of planned and
unplanned maintenance activities
and a documented action plan to
address any backlog. Action plans
are to be included in the
Management Review process.
The timeliness and effectiveness of
PM must be demonstrated when
requested.

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7.5.3
Identification
and traceability

7.5.4 Customer
property

Text

PACCAR Requirement

Where appropriate, the organization shall

identify the product by suitable means
throughout product realization. The
organization shall identify the product status
with respect to monitoring and measurement
requirements. Where traceability is a
requirement, the organization shall control
and record the unique identification of the
product.

For NA: See PACCAR std. CPS0098

The organization shall exercise care with

customer property while it is under the
organization's control or being used by the
organization. The organization shall identify,
verify, protect and safeguard customer
property provided for use or incorporation into
the product. If any customer property is lost,
damaged or otherwise found to be unsuitable
for use, this shall be reported to the customer
and records maintained (see 4.2.4).

See Terms & Conditions of Tooling

Orders and Tooling
Agreements.

For DAF: See TKB 00804-089

Identification and Traceability
requirements may also be required
through the serialization of product
pre-PPAP (see Safe Launch Plan,
section 5.11).

Note: Customer property can include

intellectual property and customer-owned
returnable packaging.

7.5.4.1
Customer-owned
production
tooling

Customer-owned tools, manufacturing, test,

inspection tooling and equipment shall be
permanently marked so that the ownership of
each item is visible and can be determined.

A PACCAR tool tag must be attached

to each PACCAR-owned capital asset.
All PACCAR assets must have an
annual audit performed with results
submitted to the appropriate division.
DAF Brasil: Supplier must upload
pictures from each PACCAR-owned
tool (see Tooling Agreement).

Page 35 of 38

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PACCAR Requirement

7.6.1
Measurement
systems analysis

The analytical methods and acceptance

criteria used shall conform to those in
customer reference manuals on measurement
systems analysis. Other analytical methods
and acceptance criteria may be used if
approved by the customer.

Use the AIAG Measurement Systems

Analysis manual for guidance.

7.6.3.2 External
laboratory

External/commercial/independent laboratory
facilities used for inspection, test or calibration
services by the organization shall have a
defined laboratory scope that includes the
capability to perform the required inspection,
test or calibration, and there shall be evidence
that the external laboratory is acceptable to
the customer.

Where PACCAR specifies specific test

laboratories, they will be included in
the controlling engineering
specification. Otherwise, the supplier
is responsible for qualifying their
internal or external inspection and
test laboratories.

8.2.3.1
Monitoring and
measurement of
manufacturing
processes

The organization shall maintain manufacturing

process capability or performance as specified
by the customer part approval process
requirements. The plans shall be reviewed
with, and approved by, the customer when so
required.

See PACCAR PPAP requirements for

special characteristics requirements.
(section 5.2)

8.2.4.1
Layout
inspection and
functional testing

A layout inspection and a functional

verification to applicable customer engineering
material and performance standards shall be
performed for each product as specified in the
control plans. Results shall be available for
customer review.

See PACCAR Annual Validation

requirements 4.8.

Note: Layout inspection is the complete

measurement of all product dimensions and
features shown on the design records

Page 36 of 38

Results may be required for

submission with the PPAP package.

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PACCAR Requirement

For organizations manufacturing parts

designated by the customer as "appearance
items", the organization shall provide:
- Appropriate resources, including lighting for
evaluation
- Masters for color, grain, gloss, metallic
brilliance, texture, distinctness of image (DOI),
as appropriate
- Maintenance and control of appearance
masters and evaluation equipment, and
- Verification that the personnel making
appearance evaluations are competent and
qualified to do so.

Where the manufacturing processes

or environment could affect the
appearance of a class A or B surface,
the organization must implement
process controls and measures to
prevent defects identified in the
FMEA and control plan.

8.3 Control of
nonconforming
product

The organization shall deal with nonconforming product through one or more of
the following ways:
a) By taking action to eliminate the detected
non-conformity
b) By authorizing its use, release or
acceptance under concession by a relevant
authority and, where applicable, by the
customer
c) By taking action to preclude its original
intended use or application.

For action b), Division Engineering

may issue a written deviation to a
non-compliant drawing requirement
for a limited-time period.

8.5.2 Corrective
action

Corrective actions shall be appropriate to the

effects of the non-conformities encountered. A
documented procedure shall be established to
define requirements for reviewing nonconformities (including customer complaints).

Annex A
Control Plan

Prototype: a description of the dimensional

measurements, material and performance
tests that will occur during building of the
prototype. The organization shall have a
prototype control plan if required by the
customer.

A containment response is due within

24 hours of notification, and shortterm corrective actions are due in
three days. Long-term corrective
action is due in 10 days unless an
extension is approved by PACCAR
Quality. (Referred to as 24/3/10
plan). Corrective actions must be
tracked and closed in less than 30
days or by the SQM approved
deadline.
If a prototype control plan is
required, the PACCAR Division will so
specify during the development
cycle.

8.2.4.2
Appearance
items

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Division Engineering may require

VQA samples as noted on prints.

11 Change Management
Date
Jan 2017
Jan 2017

Section
1.3
1.5

Jan 2017

3.1

Jan 2017
Jan 2017

3.2
3.2

Jan 2017
Jan 2017
Jan 2017
Jan 2017

3.4
5.5
6

Jan 2017

11

Change
Added reference to the new IATF 16949/ISO 9001 standard
Updated supplier certification requirements, removed reference to ISO
9002, updated ISO 14001 requirements, added OHSAS 18001
expectations, updated REACH requirements
Updated supplier performance standards to align with the Purchasing
SPM program for North America
Updated definition for production disruption
Added new Corporate Standard CPS0495 outlining containment
requirements
Supplier ISO/TS registrar self-reporting for Controlled Shipping (CS)
Added PACCAR proprietary tooling and equipment section
Updated with new Corporate standard CPS0515
Updated Supplier Charge Back Policy added penalties for late
corrective actions and repeat issues North America commercial truck
plants and Dynacraft
Added change management section

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