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MS Access Shortcut Keys

The document lists various keyboard shortcuts for navigating and editing within Microsoft Access. Some key shortcuts include using Ctrl+; to insert the current date, Ctrl+: to insert the current time, Ctrl+' to copy fields from the previous record, and F2 to toggle between edit and navigation modes. It also provides shortcuts for navigating records with Ctrl+arrow keys, selecting text with Shift+arrow keys, and performing actions like adding or deleting records without using the mouse.

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1K views3 pages

MS Access Shortcut Keys

The document lists various keyboard shortcuts for navigating and editing within Microsoft Access. Some key shortcuts include using Ctrl+; to insert the current date, Ctrl+: to insert the current time, Ctrl+' to copy fields from the previous record, and F2 to toggle between edit and navigation modes. It also provides shortcuts for navigating records with Ctrl+arrow keys, selecting text with Shift+arrow keys, and performing actions like adding or deleting records without using the mouse.

Uploaded by

Swiftscribd
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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[Tab] sets focus to the next field.

[Ctrl]+[Enter] inserts a new line in multi-line controls.

[Ctrl]+[C] copies the selected text onto the clipboard.

[Ctrl]+[X] cuts the selected text, and put it on the clipboard.

[Ctrl]+[V] pastes the clipboard contents.

[Ctrl]+[F] opens the Find dialog.

[Ctrl]+[Z] undoes the last action.

[Ctrl]+[A] selects all text in the current field.

[Shift]+[F2] opens zoom box to edit the current field in its own, larger, dialog box.

[Spacebar] toggles the value of a check box or option button.

[F7] checks spelling.

[Esc] undoes changes to the current field or the current record (press [Esc] twice to
undo both).

But there are several lesser-known accelerator shortcut keys that can simplify your typing and
keep you working mouse-free. The lists below include some of the shortcuts that I find most
useful, but Access offers many more shortcuts for you to take advantage of. For a list, refer to
the Keyboard Shortcuts topic (online or in the Microsoft Access help file).

Dont Type When Access Does it For You

[Ctrl]+[;] inserts the current date.


This is invaluable if you keep historical records, or include the date in any notes or
other fields in your database. It not only saves time, but ensures data accuracy and
keeps you from having to remember the date.

[Ctrl]+[:] inserts the current time.


Like the Insert Date shortcut, this feature can save more time than you realize, and it
also helps to keep your data accurate.

[Ctrl]+['] inserts the value from the same field in the previous record.
When you need to enter several records consecutively, you probably find that many of
the fields are the same from record to record. Using the clipboard to copy data can
help, but you may need to enter several fields of duplicate information (your name in

one field, the date in another field, and some generic comments in a third). Use this
shortcut to insert the same fields value from the previous record.

[Ctrl]+[Alt]+[Spacebar] inserts the default value for the current field.


This comes in handy when you start typing, and then realize that you should have kept
the default.

Dont Use the Mouse When You Can Use the Keyboard

[Ctrl]+Arrow key combinations speed up navigation


[Ctrl]+[Left/Right Arrow] moves you to the beginning of the last/next word.
[Ctrl]+[Up/Down Arrow] moves you to the beginning of the last/next paragraph.

[Shift] +Arrow key combinations select text


[Shift]+[Left/Right Arrow] selects one letter.
[Shift]+[Up/Down Arrow] selects one line.
[Ctrl]+ [Shift]+[Left/Right Arrow] selects a word.
[Ctrl]+ [Shift]+[Up/Down Arrow] selects a paragraph.

[F2] switches between Edit mode and Navigation mode


Edit mode displays the insertion point. Navigation mode hides the insertion point, and
selects the entire field. When in Navigation mode, use the arrow keys to move
between fields.

[F4] opens a combo box or list box


Use this keyboard shortcut to drop down the list, and then use the arrow keys to select
a value from the list.

[Ctrl]+[+] adds a new record

[Ctrl]+[-] deletes the current record

[Shift]+[Enter] saves the current record


Switching records also saves the data, but its a good idea to save frequently,
especially if youre entering a lot of data.

[Ctrl]+[PgUp] goes to the previous record

[Ctrl]+[PgDn] goes to the next record

Database Window and Searching


From anywhere in MS Access:

[Alt]+[Ctrl]+[F] go to the Search box of the Navigation Pane

[F11] to toggle (open or hide) the database window

[Alt]+[F11] switch between VBA module editor and database

[Ctrl]+[F4] close the currently open object (tabs)

[Ctrl]+[F6] cycle between open objects (tabs)

From the database window:

[F2] to rename the current object

[F12] to save the current object as a new name

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