RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under

PMAY-HFA(Urban)

2015

REQUEST FOR PROPOSAL (RFP)

FOR
THE CONSULTANCY SERVICES FOR
PREPARATION OF HOUSING FOR ALL PLAN OF ACTION
(HFAPoA) AND DETAILED PROJECT REPORT FOR 13
TOWNS OF HIMACHAL PRADESH
UNDER
PRADHAN MANTRI AWAS YOAJNA - HOUSING FOR ALL
(URBAN)

Directorate of Urban Development

Palika Bhavan, Talland, Shimla, Himachal Pradesh-171002.

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RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
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2015

-Tender NoticeREQUEST FOR PROPOSAL (RFP) FOR THE CONSULTANCY SERVICES FOR
PREPARATION OF
HOUSING FOR ALL PLAN OF ACTION (HFAPoA) AND DPR FOR 13 TOWNS
(SHIMLA, SOLAN, NAHAN, BILASPUR, HAMIRPUR, UNA, MANDI, KULLU,
DHARAMSHALA, CHAMBA, PARWANOO, BADDI AND NALAGARH) OF
HIMACHAL PRADESH UNDER PRADHAN MANTRI AWAS YOJAJN HOUSING
FOR ALL (URBAN)
Directorate of Urban Development
Shimla, Himachal Pradesh
Phone: 0177-2626518 Website: www.ud-hp.in
RFP No Date: .
1. Director, Urban Development invites technical and financial proposals from eligible
Consultancy Firms for preparing Housing for All Plan of Action (HFAPoA) and DPR for 13
towns of Himachal Pradesh with respect to guidelines of Pradhan Mantri Awas Yojaja
Housing for All (Urban)
2. Participating Agencies must fulfill the following pre-requisites:
i. The consultancy/Agency must have been operation in India for at least 5 years.
Proof of registration as a legal entity must be submitted.
ii. Average annual turnover of consultants/agencies for the last three financial years
should be equal to or greater than Rs. 1 Crore.
iii. The Consultancy/Agency should have experience of working with minimum 4
similar

assignments

completed

SFCPoA

(2

Assignments)

and

DPRs

of

RAY/BSUP/IHSDP (2 Assignments) in the past years.

iv. The Consultancy/Agency must be recognized by Income Tax/Service Tax Act and
have PAN/TAN Number.

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v. Registered firms/Consultancies/Agencies under Indian Partnership act/ Societies

Registration Act or Registered companies under companies registration act are only
eligible to participate in this RFP.
Government (Central & State) agencies may also apply if they fulfill above eligibility
details.
Note: Proposals without these documents will be treated as ineligible
3. Interested Agencies may download the complete Request for Proposal (RFP) document
from the website https://www.ud-hp.in from 26.11.2015. The eligible bidders may submit
their bids online at e-tendering portal i.e. http://www.hptenders.gov.in. Only online bids shall
be accepted.
4. As the tenders are to be submitted online, tender is required to be encrypted and digitally
signed. The bidders are advised to obtain Digital Signature Certificate (DSC) from suitable
vendors or any authorised agency.
5. A pre-bid meeting is proposed on 08.12.2015 at 02:00 pm.
6. Interested Agencies may submit their proposals along with a non-refundable demand draft
of Rs. 5000/-(Rupees Five Thousand only) as cost of RFP and an EMD/Security Deposit of
Rs. 2,50,000/- (Rupees Two lakh Fifty thousand only) as prescribed in the RFP document
(refundable). No proposals will be accepted without the Bid Security.
7. Proposals received without Cost of RFP document & EMD/Security Deposit are ineligible.
8. The last date for submitting the online bids is 24.12.2015upto 05:00 PM.

Key dates:
Sr.
No.
1.

Description

Important Information

Date of online publication

26.11.2015 at 10:00 AM

2.

Downloading of e tender documents

3.

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26.11.2015, 10:00 AM to 24. 12 .2015,

05:00 PM
Physical submission of EMD and Cost 24.12.2015 upto 05:00 PM
of tender documents

RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

4.

Date of submission of e- tender

5.

Date of opening of Technical Bid

6.

RFP Document Fee

7.

Amount of EMD

2015

26.11.2015, 10:00 AM to 24.12.2015,

05:00 PM
28.12.2015 at 2:00 PM
Rs. 5000/- Demand Draft in favour of
Director, Urban Development, Shimla
Rs. 2,50,000/- . Demand Draft in favour
of Director, Urban Development,
Shimla

The tenderers are required to upload & submit their etender for the above works online only.
The bidders are advised to obtain Digital Signature Certificate (DSC) from suitable vendors
or any authorized agency.
All amendments, time extension, clarifications etc. will be uploaded on the website only and
will not be published in newspapers. The tenderers should visit regularly visit the website to
keep themselves updated.

Director,
Urban Development,
PalikaBhavan, Talland, Shimla-02.

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RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
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Content

1. Letter of Invitation
2. Annexure A : Data Sheet
3. Instructions to Bidders
4. Annexure B : Technical Proposal Submission Forms
5. Annexure C : Financial Proposal
6. Annexure D : Description of Approach and Methodology
7. Annexure E : Terms of Reference

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RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

2015

Letter of Invitation
1. Directorate of Urban Development (hereinafter the Client) invites proposals to
provide Consulting Services for Preparation of Housing for All Plan of Action
(HFAPoA) and DPR for 13 towns of Himachal Pradesh. Detailed Scope of Work is
provided in the Terms of Reference.
2. A firm shall be selected under Quality and Cost Based Selection (QCBS) method
and procedures described in this RFP.
3. The RFP includes the following documents:

Letter of Invitation

Data Sheet and Instructions to Consultants, see Annexure A

Instructions to Bidders

Technical Proposal, for Standard Forms see Annexure B

Financial Proposal, for Standard Form see Annexure C

Description of Approach and Methodology, see Annexure D

Terms of Reference (ToR), see Annexure E

4. Please note that while all the information and data regarding this RFP is, to the best
of the Clients knowledge, accurate within the considerations of scoping the proposed
contract, the Client holds no responsibility for the accuracy of this information and it
is the responsibility of the Consultant to check the validity of data included in this
document.
5. Bidders are requested to submit scanned copies of following documents along with
their proposals:i. Document Fee (Non-Refundable) of Rs. 5000.00 (Five Thousand)
ii. Earnest Money Deposit (EMD)/ Bid Security (Refundable) of Rs. 2,50,000/(Rupees Two lakh Fifty thousand only)
iii. Copy of certificate of Incorporation/Registration Certificate
iv. Audited Statement of Annual Turn Over of last 3 year to be enclosed along with
ITR
v. Certificate/Work order/MOU from employer regarding experience should be
furnished.

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vi. Original draft of EMD in the name of Director, Urban Development, Shimla and
Document fee shall also be submitted physically before the scheduled date.
Yours Sincerely
Director,
Urban Development.
Annexure A: Data Sheet
1.

Name of the Client: Director, Urban Development

2.

Method of selection: and Cost Based Selection (QCBS) method. The

selection process will be based on Quality and Cost based selection
(QCBS) (Lump sum) wherein 70% weightage will be given to the
technical proposal and 30% to the financial proposal.

3.

Financial Proposal to be submitted together with Technical Proposal: Yes

Title of Consulting Service is: Preparation of Housing for All Plan of
Action (HFAPoA) and DPR for 13 towns of Himachal Pradesh.

4.

A pre-proposal conference will be held: Yes

Date: 08.12. 2015
Time: 02:00 PM
Venue: Directorate of Urban Development.

5.

Client Representative:
Director or Nominated Official by Director, Urban Development

6.

Proposals must remain valid for 120 days after the submission date
indicated in this Data Sheet.

7.

The Consultant is required to include with its Proposal written confirmation

of authorization to sign on behalf of the Consultant : Yes

8.

Bidders Eligibility Criteria: Applicable

I. The consultancy/Agency must have been operation in India for at least 5
years. Proof of registration as a legal entity must be submitted.
II. Average annual turnover of consultants/agencies for the last three
financial years should be equal to or greater than Rs. 1 Crore.
III. The Consultancy/Agency should have experience of working with
minimum

similar

assignments

each

RAY/BSUP/IHSDP DPR etc. in the past years.

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SFCPoA

and

DPRs

of

RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

2015

IV. The Consultancy/Agency must be recognized by Income Tax/Service

Tax Act and have PAN/TAN Number.
V. Registered firms/consultancies/agencies under Indian Partnership act,
1932 or registered companies under companies act 1956/2013 are only
eligible to participate in this RFP.
Government (Central & State) agencies may also apply if they fulfill above
eligibility details.
9.

Financial Proposal to be submitted only online. The Technical Proposal is

to be submitted online and also physically to be submitted along with EMD
and Cost of tender documents by 24.12.2015 upto 5:00 PM.

10.

Technical Proposals should be clearly marked (TECHNICAL)

PROPOSAL FOR [Title of Consulting Service] DO NOT OPEN
EXCEPT IN THE PRESENCE OF THE EVALUATION
COMMITTEE.

11.

A non-refundable RFP Cost should be provided with Technical Proposal:

Yes.
If Yes, the amount of the RFP Cost is Rs. 5000/ (Five thousand) only
Demand Draft favoring the Director, Urban Development, Shimla and
drawn on a nationalized bank/ scheduled Bank, Payable at Shimla.

12.

A Bid Security must be submitted: Yes

An Ernest Money Deposit (EMD)/ Bid Security should be provided with
Technical Proposal: Yes
If Yes, the amount of the Ernest Money Deposit (EMD)/ Bid Security is Rs.
2,50,000/- (Rupees Two lakh Fifty thousand only) Demand Draft favoring
the Director, Urban Development Shimla and drawn on a nationalized
bank/ scheduled Bank, Payable at Shimla.

13.

The amount of the EMD/Bid Security is Rs. 2,50,000/- (Rupees Two lakh
Fifty thousand only) for each Bid and the duration for validity of Bid
Security is 120 days. Bid security shall be refunded to the successful bidder
upon signing of agreement with Director, Urban Development, For
unsuccessful bidders the bid security shall be refunded within 30 days after
signing of agreement with the successful bidder.

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2015

RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

14.

A Performance Bond in the form of Bank Guarantee is to be submitted by

the successful Bidder before signing of Contract. Amount will be 5% of the
contract value; this may be provided as 100% Bank Guarantee. Bank
Guarantee will be made in the name of: Director, Urban Development
Shimla and drawn on a nationalized or scheduled commercial bank.

15.

Currency for Proposals is: Indian Rupee

16.

Address for communication/ submission of Proposals:

Director,
Urban Development,
Palika Bhavan, Talland, Shimla-171002.
Ph: 0177-2626518, Email: [email protected]

17.

Expected date for public opening of Financial Proposals: [Will be intimated

to the qualified bidders separately]

18.

Expected date for commencement of consulting services: (Within 7 days of

signing the agreement with Director, Urban Development)

19.

The proposals will be evaluated based on the information provided by the

applicants and the evaluation will be done as per detailed criteria mentioned
in RFP Document.

20.

The Time line to complete the full assignment is 4 months.

The name of the selected towns with their total population and number of households
as per census 2011 for preparation of HFAPoA and DPR under PMAY-HFA Mission.
S.No

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Name of the Towns

Population as per 2011

Census

HHs as per 2011

Census

Shimla

169578

46306

Solan

39256

9803

Baddi

25639

7366

Parwanoo

8758

2286

Nalagarh

10708

2380

Nahan

28899

6679

Bilaspur

13654

3226

Una

18722

4226

Hamirpur

17604

4350

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RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
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10

Mandi

26422

6627

11

Kullu

18536

4656

12

Dharamshala

22579

5686

13

Chamba

19933

4556

Total

420288

108147

Instructions to Bidders
1. Introduction
1.1 The Consultants are invited to submit a Technical Proposal as specified in the
Data Sheet. The Proposal shall be the basis for a signed Contract with the selected
Consultant.
1.2 The Consultant shall bear all costs associated with the preparation and submission
of its Proposal and contract negotiation.
1.3 The Client is not bound to accept any Proposal, and reserves the right to annul the
selection process at any time prior to award of Contract without thereby incurring any
liability to the Consultant.
1.4 Eligibility Criteria
The bidders should satisfy the following minimum eligibility and those as specified in
the Data Sheet. Only those who satisfy these criteria should submit the proposal with
necessary supporting documents:
1.4.1 A firm declared ineligible by the Government of India or Government of
Himachal Pradesh shall be ineligible to provide consulting services under the project.
1.5 Number of Proposals
1.5.1 Consultants can only submit one proposal. If a Consultant submits or
participates in more than one proposal, such proposals shall be disqualified.
2 Clarifications of RFP Documents
2.1 Consultants may request clarification of any of the RFP documents up to a
specified number of days before the submission date as indicated in the Data Sheet.
Any request for clarification must be sent in writing, including by standard electronic
means, to the Clients Representative whose address is provided in the Data Sheet.
The Client will respond by standard electronic/self means within the period specified
in the Data Sheet, and will send written copies of the response (including an
explanation of the query, without identifying the source of inquiry) to all Consultants
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who have formally indicated that they intend to submit a Proposal. Should the Client
deem it necessary to amend the RFP as a result of a clarification, it shall do so
followingthe procedure set out under Clause 2.2.
2.2 At any time before the submission of Proposals, the Client may amend the RFP by
issuing an addendum in writing and shall upload the same by standard electronic
means.
3. Preparations of Proposals
3.1 The Proposal and all related correspondence exchanged between the Consultant
and the Client shall be written in the English language. Supporting documents and
printed literature that are part of the Proposal may be in another language provided
they are accompanied by an accurate translation of the relevant passages in English, in
which case, for the purposes of interpretationof the Proposal, the translated version
shall govern.
3.2 The Consultant shall bear all costs associated with the preparation and submission
of its Proposal. The Client shall not be responsible or liable for those costs, regardless
of the conduct or outcome of the bidding process.
4. Instructions for Submission of Proposal
4.1 These instructions should be read in conjunction with information specific to the
consulting services contained in the Covering Letter, Data Sheet and accompanying
documents.
4.2 Proposals must be received before the deadline specified in the Data Sheet to
tender. Proposals must be submitted to the address specified on the Data Sheet and
delivered on or before the time specified in the Data Sheet.
4.3 Consultants shall submit one sealed envelope, containing the Technical Proposal
along with the DD of the cost of tender and EMD.
4.4 Technical Proposal (Online and also Physical) (see Annexure B)
The Technical Proposal shall contain the following:
a. Covering Letter (Format 1);
b. Legal Constitution & Number of Years of Existence; (use Format 2);
c. Financial Standing (Annual Turnover) of agency; (use Format 3);
d. Project detail sheets outlining previous experience of the firm in similar types of
assignments completed during the past years (in prescribed format), (use Format 4);

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e. CVs of personnel to work on this project (in the CV please include name of staff,
nationality of staff, profession/designation of staff, proposed position in the team,
whether employee of the firm, number of years with the firm, key qualifications,
education, experience and languages known), restricted to maximum of two (2) pages
per CV (use Format 5);
f. List of proposed expert team and summary of CV particulars relevant to the project
subject to maximum of two (2) pages (use Format 6);
g. Matters not appropriate in any other section. This includes: written confirmation
authorizing the signatory of the Proposal to commit the Consultant;
4.5 No mention of your commercial response should be made anywhere in the
Technical Proposal, unless specified in the Data Sheet; non-confirmation will result in
automatic disqualification of the Consultants Proposal.
4.6 Financial Proposal (to be submitted online only) (See Annexure C)
The Financial Proposal shall be submitted strictly as per Format 7 given in Annexure
C.
4.7 Submission Instructions
4.7.1 Consultants are expected to carefully review the contract provisions attached in
the RFP for preparation of their Proposals.
4.7.2 The Consultant shall submit Proposals using the appropriate submission sheets
provided in Annexure B & C. These forms must be completed without any alteration
to their format, and no substitutes will be accepted. All fields shall be completed with
the information requested.
4.8 Proposal Validity
4.8.1 Proposals shall remain valid for the period specified in the Data Sheet
commencing with the deadline for submission of Proposal as prescribed by the Client.
4.8.2 A Proposal valid for a shorter period shall be considered nonresponsive and will
be rejected by the Client.
4.8.3 In exceptional circumstances, prior to the expiration of the proposal validity
period, the Client may request Consultants to extend the period of validity of their
Proposals. The request and the responses shall be made in writing. A Consultant may
refuse the request. A Consultant granting the request shall not be required or
permitted to modify its Proposal.

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4.8.4 During the Proposal validity period, Consultants shall maintain the availability
of experts nominated in the Proposal. The Client will make its best effort to complete
negotiations within this period.
4.9 Format and signing of Proposals
Scanned copies of following may be uploaded on the portal.
4.9.1 Technical Proposal (One Original only) shall be placed in an envelope clearly
marked TECHNICAL PROPOSAL - ORIGINAL.
4.9.2 Financial Proposal should be submitted online only.
4.9.3 The Proposal shall be typed or written in indelible ink and shall be signed by a
person duly authorized to sign on behalf of the Consultant. This authorization shall
consist of a written confirmation and shall be attached to the Technical Proposal. The
name and position of each person signing the authorization must be typed or printed
below the signature. Any interlineations, erasures, or overwriting shall be valid only if
signed or initialed by the person signing the Proposal.
4.9.5 The Client may, at its discretion, extend the deadline for the submission of
Technical Proposal by amending the RFP in accordance with Clause 2.2, in which
case all rights and obligations of the Client and Consultants subject to the previous
deadline shall thereafter be subject to the deadline as extended.
5. Evaluation of Technical Proposals
5.1 Criteria for Evaluation of Technical Proposals
5.1.1 Technical proposal of all the Applicants will be evaluated based on the
following Evaluation Criteria.
5.1.2 Technical proposals of all the Applicants will be evaluated based on QCBS
system. Evaluation of the proposals will be done by the evaluation committee as per
the parameters mentioned below:
S.

Evaluation Criteria

No.
1.

Score
(QCBS)

Specific Experience of consultant related to the present assignment

Preparation of Slum Free City Plan of Action / Housing For All Plan of
Action (5 marks per project)
Preparation of Detailed Project Report for Housing and Basic Services

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2.

3.

for Urban Poor under RAY/BSUP/IHSDP (5 marks per project)

15

Experience of Similar Projects in Hilly region (5 marks per project)

10

Approach and Methodology

Innovativeness of comments on TOR

10

Personnel schedule/team structure

Proposal presentation

Methodology and Work Plan

Personnel (CVs)*
7

Team leader
4.

5.

2015

Other experts
Project Engineer/Infrastructure Specialist

Housing Finance and PPP Expert

Social Development and Rehabilitation and Resettlement Expert

GIS Expert

MIS Expert

Capacity Building /Training/Site Coordinator

3
10

Technical Presentation (ppt.)

Total

100

The Technical Proposal must include an undertaking by the bidder (lead firm in
case of consortium/association and both bidders in case of Joint Venture) stating
that none of the Consultant proposed in the present proposal have been demobilized
for poor/unsatisfactory performance from any project during the last three years. The
undertaking must be a separate document and forms an indispensable part of the
Technical Proposal.
Any bidder which proposes to use a consultant who is already committed on any other
project/contract and whose deployment on the new contract would be in conflict
with the working of any existing contract shall be scored zero against that position.
The Consultant shall submit the details of full team while submitting the bids and no
changes in key professionals during implementation of the assignment is allowed.
However, in case of exigencies like health reasons, the changes in key professionals
will be admissible provided they are equivalent or better than the original CVs, in
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which case, one time penalty of Rs.5,000 for the first change, Rs. 10,000 for the
second change and Rs. 15,000 thereafter.
5.2 Evaluation of Technical Proposals
5.2.1 The eligibility criteria will be first evaluated as defined in Notice Inviting
Request for Proposals for each bidder. Detailed technical evaluation will be taken up
in respect of only those bidders, who meet with the prescribed minimum qualifying
eligibility criteria. The bidders securing minimum 70% marks in technical evaluation
shall be considered for opening of financial proposals. The selection process will be
based on Quality and Cost based selection (QCBS) wherein 70% weightage will be
given to the technical proposal and 30% to the financial proposal.
5.2.2 The Urban Development Department will constitute an Evaluation Committee
for evaluation of Proposals received.
5.2.3 The evaluation committee evaluates the Technical Proposals on the basis of
Proposals responsiveness to the TOR using the evaluation criteria system specified in
the RFP. A Proposal shall be rejected if it does not achieve the minimum qualifying
eligibility criteria.
5.2.4 A Technical Proposal may not be considered for evaluation in any of the
following cases:
(i) the Consultant that submitted the Proposal failed to make a proper statement effect
in the cover letter ; or
(ii) the Consultant that submitted the Proposal was found not to be legally
incorporated or established in India; or
(iii) the Technical Proposal was submitted in the wrong format
(iv) The Technical Proposal reached the Urban Development after the submission
closing time and date specified in the Data Sheet.
5.2.5 After the technical evaluation is completed, the Urban Development department
shall notify Consultants whose Proposals did not meet the minimum qualifying
technical eligibility criteria/score or Consultants whos Technical Proposals were
considered non-responsive to the RFP requirements, indicating that their Financial
Proposals will not be opened/downloades. The Urban Development Department shall
simultaneously notify, in writing to the consultants who's Technical Proposals
qualified minimum qualifying technical eligibility criteria/score, indicating the date,

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time, and location for opening of Financial Proposals. (Consultants attendance at the
opening of Financial Proposals is optional).
5.3 Public Opening and Evaluation of Financial Proposals
5.3.1 Public Opening of Financial Proposals
5.3.1.1 At the public opening of Financial Proposals, Consultant representatives who
choose to attend, will sign an Attendance Sheet.
5.3.1.2 The clients representative will download the financial proposal of each of
only qualified technical Proposal. Such representative will read out aloud the name of
the Consultant and the total price shown in the Consultants Financial Proposal. This
information will be recorded in writing by the Clients representative.
5.4 Evaluation of Financial Proposals
5.4.1 Financial proposals shall be downloaded publicly and read out;
5.4.2 Consultants attendance at the opening of Financial Proposals is optional.
5.4.3 The evaluation committee will review the detailed content of each Financial
Proposal. During the review of Financial Proposals, the Committee and
representatives of Urban Development Department designated by the Director, Urban
Development involved in the evaluation process, will not be permitted to seek
clarification or additional information from any Consultant, who has submitted a
Financial Proposal. Financial Proposals will be reviewed to ensure these are:
i. complete, to see if all items of the corresponding Financial Proposal are priced,
ii. computational errors if there are will be corrected;
6. Method of Selection
The technical quality of the proposal will be given weight of 70%, the method of
evaluation of technical qualification will follow the procedure given in Para 5 above.
The price bids of only those consultants who qualify technically (Minimum
Qualifying Marks: 70%) will be opened. The proposal with the lowest cost may be
given a financial score of 100 and the other proposal given financial score that are
inversely proportionate to their prices. The financial proposal shall be allocated
weight of 30%. For working out the combined score, the employer will use the
following formula:
Total points = T (w) x T (s) + F (w) x LEC / EC, where
T (w) stands for weight of the technical score.
T (s) stands for technical score
F (w) stands for weight of the financial proposal
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EC stands for Evaluated Cost of the financial proposal

LEC stands for Lowest Evaluated Cost of the financial proposal.
The proposals will be ranked in terms of total points scored. The proposal with
the highest total points (H-1) will be considered for award of contract and will be
called for negotiations, if required.
7. Award of Procurement Services
7.1 Urban Development department will issue Letter of Intent (LoI) in favour of
bidder who will come first by QCBS method. A Letter of Award (the LOA) shall be
issued, in duplicate, by Urban Development to the Selected Agency and the Selected
Agency shall, within 7 (seven) days of the receipt of the LOA, sign and return the
duplicate copy of the LOA in acknowledgement thereof.
8. Execution of Agreement
8.1 After acknowledgement of the LOA as aforesaid by the Selected Applicant, it
shall execute the Contract Agreement within the period of 7 days from the date of
issuance of LOA.
9. Property Data
8.1 All documents and other information provided by Directorate of Urban
Development, HP or submitted by an Applicant to Directorate of Urban Development,
HP/Concerned ULB shall remain or become the property of Directorate of Urban
Development, HP/Concerned ULB. All information collected, analyzed, processed or
in whatever manner provided by the agency to Urban Development, in relation to the
Consultancy shall be the property of Directorate of Urban Development,
HP/Concerned ULB.
9. Settlement of Disputes
9.1 Amicable Settlement
9.1.1 The Parties shall use their best efforts to settle amicably all disputes arising out
of or in connection with this Agreement or the interpretation thereof.
9.2 Dispute Settlement
9.2.1 Any dispute between the Parties as to matters arising pursuant to this
Agreement, which cannot be settled amicably within thirty (30) days after receipt by
one Party of the other Partys request for such amicable settlement, may be submitted
by either Party for settlement. If the dispute(s) is not resolved amicably then it shall be
referred to arbitration and shall be dealt as per the provisions of the Arbitration
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Conciliation Act 1996. For all purposes, the Civil Court, Shimla, shall have
jurisdiction only in exclusion to any other jurisdiction specified under any other Act.
9.2.2 The place of Arbitration shall be at Shimla only.

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Annexure B: Technical Proposal Submission Forms

(To be submitted online as well as physically)
Format 1: Covering Letter
[Location, Date]
To: Director,
Urban Development Department,
Palika Bhavan, Talland, Shimla-02.

Dear Sir,
We, the undersigned, offer to provide the Consulting Services for [Insert title of
assignment]in accordance with your Request for Proposal dated [Insert Date] and our
Proposal.
We are hereby submitting our Proposal, which includes the Technical Proposal in
sealed envelope.
We hereby declare that we have read the Instructions to Consultants included in the
RFP, and abide by the same, and specifically to conditions mentioned in Section 1.5.
[In case of any declaration, reference to concerned document attached must be made].
We hereby declare that all the information and statements made in this Proposal are
trueand accept that any misleading information contained in it may lead to our
disqualification.We confirm that all personnel named in the tender will be available to
undertake theservices.
We undertake, if our Proposal is accepted, to initiate the Consulting Services related
to theassignment not later than the date indicated in the Data Sheet.
We understand you are not bound to accept any Proposal you receive.

Yours faithfully,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
Attachments:
1. Power of Attorney in the name of authorized representative to be enclosed.
2. Undertaking
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Format 2: Legal Constitution & Number of Years of Existence

Organization Name:
1. Status / Constitution of the
Organization :
2. Name of Registering Authority :
3. Registration No.:
4. Date of Registration:
5. Place of Registration:

For and on behalf of: (Company Seal)

Signature :
Name :
Designation :
(Authorized Representative and Signatory)

Note: Please provide copy of the registration certificate from the appropriate
Registering Authority.

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Format 3 : Financial Standing (Annual Turnover)

Certificate from the Statutory Auditor regarding the Average annual turnover of the
organization is Rs. 100 lakh for the last 3 financial year ending of month 31st march
2015. Based on its books of accounts and other published information authenticated
by it, this is to certify that.. (Name of the
Bidder) had, over the last three Financial Years, a Total turnover of the organization is
Rs. Lakhs as per year-wise details noted below:
Financial Year ending

Total Turnover

31st March

(In Rs. Lakhs)

2012-13:
2013-14:
2014-15*:
Total
Average Annual Turnover

*In the event the financial statements for the year 2014-15 is un audited, Provisional
financialstatements duly certified by CA may be submitted.

Name of the audit firm/ Chartered Accountant:

Seal of the audit firm:

(Signature, name and designation and registration Number of the Chartered
accountant)

Date:

Note: Please provide certified copies of Audited Financial Statements of the

organization/agency for overthe last three Financial Years.

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Format 4 : Project Detail Sheet

(Please fill separate assignment wise)

Assignment name:
State & City name:

Approx. value of the contract (in current Rs):

Name of Client:
Address of Client:
Start date (month/year):
Completion date (month/year):
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved from your firm
and functions performed indicated whether regular full-time employees of your firm or parttime/independent:

Narrative description of Project in brief:

Description of actual services provided by your firm in the assignment:

Authorized Signatory [In full initials and Seal]:_____________________________

Name of the Organization: _____________________________________________

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Format 5: Curriculum Vitae (CV) for Proposed Experts

Proposed Position. [only one
candidate shall be nominated for each position] (Please fill separate format 5 for
proposed all proposed experts)
NAME :
DATE OF BIRTH :
NATIONALITY :
EDUCATION : [year] [name of institution and degree]
MEMBERSHIP OF PROFESSIONAL ASSOCIATIONS :
COUNTRIES OF WORK
EXPERIENCE
LANGUAGES
PROFESSIONAL BACKGROUND
[Description]
EMPLOYMENT RECORD
[Yearstartingwith present position][employer]
PROFESSIONAL EXPERIENCE
[Month and year start to finish]
[Name of project and client]
[Descriptive paragraph of 4-5 sentences on each assignment, position held,
responsibilities undertakenand achievements attained.]
..............................
Certification:
I, the undersigned, certify to the best of my knowledge and belief that:
(i) This CV correctly describes my qualifications and experience;
(ii) In the absence of medical incapacity I will undertake this assignment for the
duration and in termsof the inputs specified for me in the Technical Bid provided
team mobilization takes place within the validity of this Bid or any agreed extension
thereof.I understand that any willful misstatement herein may lead to my
disqualification or dismissal, ifengaged.
[Signature of expert or authorized representative]
_________________________[Name of Expert/Authorized signatory].

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Format 6: Expert Team and Summary of CV Information

Family
Name,
First Name

Position
Assigned

Task
Assigned

Employment
Status with
Firm
(full-time, or
other)

Education/
Degree
(Year /
Institution)

No. of years
of
relevant
project
experience

Authorized Signatory [In full initials and Seal]: ___________________________________

Name of the Organization: _____________________________________________________

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Annexure C: Financial Proposal (to be submitted online only)

Format 7: Financial Proposal
To
Director,
Urban Development Department,
PalikaBhavan, Talland, Shimla, HP.-171002.
Dear Sir,
Subject: Consultancy Services for Preparation of Housing for All Plan of Action (HFAPoA)
and DPRs for 13 towns in Himachal Pradesh. I/We _________________________Consultant
herewith enclose the Financial Proposal for selection of my/our firm as Consultant for
Subject assignment.
Our fee for Providing Consultancy Services is Rs.___________________________________
(Rupees ________________________ in words).
The fee mentioned above is inclusive of service tax and all taxes.
Our financial proposal shall be binding upon us subject to the modifications resulting from
contractnegotiations, up to expiration of the validity period of the Proposal, i.e. 120 days
from the last date notified for submission of the proposal.
Sr.
No.

Item
1.

Total (INR, including

of all taxes)

Consultancy Services for Preparation of Housing for All Plan of

Action (HFAPoA) and DPRs for 13 towns of Himachal Pradesh
i.e. Shimla, Solan, Nahan, Bilaspur, Hamirpur, Una, Mandi, Kullu,
Dharamshala, Chamba, Parwanoo, Baddi and Nalagarh as per
scope of work given in the RFP.

Yours faithfully,
Signature:
Full Name:
Designation:
Address:
Tel.: Nos. (O)
(R)
(M)
E-mail:
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Annexure D: Description of Approach and Methodology

A description of the approach and methodology for performing the assignment, including
a detailed description of the proposed methodology.
1. Innovativeness of comments on TOR
2. Personnel schedule/team structure
3. Proposal presentation
4. Methodology and Work Plan

Innovativeness of comments on TOR, Team Structure and Proposal Presentation:

{Please explain your understanding of the Objectives of the assignment as outlined in the
Terms of Reference (TORs), the team structure, and the Proposal Presentation you would
adopt for implementing the tasks to deliver the expected output(s), and the degree of detail of
such output. Please do not repeat/copy the TORs in here.}
Methodology and Work Plan. {Please outline the plan for the implementation of all
the activities/tasks of the assignment, their content and duration, phasing and interrelations,
milestones (including interim approvals by the Client), and tentative delivery dates of the
reports. The proposed work plan should be consistent with the technical approach and
methodology, showing understanding of the TOR and ability to translate them into a feasible
working plan.A list of the final documents (including reports) to be delivered as final
output(s) should be included here. The work plan should be consistent with the Work
Schedule Form.}

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Annexure E: Terms of Reference

1 Project Background
The Ministry of Housing Urban Poverty Alleviation, Government of India
has launched Pradhan Mantri Awas Yojana (PMAY) - Housing for All by
2022 a comprehensive urban housing scheme to achieve the objective that By the
time the Nation completes 75 years of its Independence, every family will have
a pucca house
The scheme seeks to address the housing requirement of urban poor including
slum dwellers and will be implemented through four verticals, giving
option to beneficiaries & ULBs. A beneficiary family in this mission will comprise
husband, wife, unmarried sons and/or unmarried daughters. The beneficiary family
should not own a pucca house either in his/her name or in the name of any member
of his/her family in any part of India.
The four verticals of the PMAY-HFA (Urban) as per guidelines are:
Slum rehabilitation of Slum Dwellers with participation of private developers
using land as a resource
Promotion of Affordable Housing for weaker section through credit linked
subsidy
Affordable Housing in Partnership with Public & Private sectors
Subsidy for beneficiary-led individual house construction
The Pradhan Mantri Awas Yojana (PMAY) will be implemented as a
Centrally Sponsored Scheme except for the component of Credit Linked Subsidy
which will be implemented as a Central Sector Scheme. The scheme also
prescribes certain mandatory reforms for easing up the urban land market for
housing, to make adequate urban land available for affordable housing. The
scheme will cover the entire urban region and will be implemented in phased
manner. In the 1 st phase Shimla, Solan, Nahan, Bilaspur, Hamirpur, Una, Mandi,
Kullu, Dharamshala, Chamba, Parwanoo, Baddi and Nalagarh Towns are
included under the mission.
The Pradhan Mantri Awas Yojana (PMAY) envisages Housing For All
by 2022 by encouraging ULBs to tackle the problem of urban poor housing
in a definitive manner. The Housing For All Plan of Action (HFAPoA) is an
important instrument and the foundation for cities to attain the objective of PMAY.
It is a citywide plan of action, which will provides the demand of housing by
eligible beneficiaries in the ULB along with the interventions selected out of four
verticals of the PMAY.
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2 Scope of Work
This Terms of Reference is to support Directorate of Urban Development, Palika
Bhawan, Talland, Shimla-02 in the implementation of Pradhan Mantri Awas
Yojana (PMAY) as per the guidelines issued Ministry of Housing Urban
Poverty Alleviation, Government of India and to achieve the ultimate objective of
providing Housing For All by 2022. The overall scope of work of the Consultant
shall cover the following:
i. Conducting demand survey of 13 towns as per format provided in the
Guidelines of PMAY,
ii. Based on the demand survey and other relevant data collected, the consultant shall Prepare
Housing for All Plan of Action (HFAPoA) covering all the four verticals of PMAY
Guidelines for 13 towns.
iii. Preparation of DPR based on HFAPoA covering four verticals giving options to beneficiaries
of 13 towns.
The detailed activities to be carried out under this scope of work are as follows:
Task 1: Demand Survey
The consultant will conduct demand survey through suitable means for assessing
the actual demand of housing. While validating demand survey, consultant
should consider possible temporary migration from rural areas to the city
just to take advantage of housing scheme and exclude such migrants from list of
beneficiaries. On the basis of demand survey and other available data like
Census 2011, Socio-economic and Caste Based Census, SFCPoA, etc consultant
will prepare Housing for All Plan of Action (HFAPoA). The demand survey
involves following steps:
Initiate Demand Survey: The environment for the survey needs to be created
by organizing meetings with all concerned stakeholders like elected
representatives, Officials, NGOs, CBOs, Slums etc to explain the objective of the
demand survey and Housing for All (Urban) Scheme Guidelines.
Survey: Before starting the demand survey, the Consultants will follow the
PMAY-HFA (Urban) Guidelines and after that prepare a prioritized list of
zones/wards in close consultation with officials of ULBs. On the basis of
prioritized list, consultant will conduct demand survey in all zones/wards (which
must include Slum and Non-Slum Beneficiaries) in consultation with the
Commissioner/Executive Officer of the ULBs.
Survey training: The consultant will provide training to all survey teams on
Pradhan Mantri Awas Yojana (PMAY) Housing for All (Urban) Guidelines
and survey format before starting the field survey of each town. The training will
also include selected participants from the ULBs.
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Consultants will collect the list of notified slums from the

ULB and will also identify new slum(s) if any as per the guidelines of PMAY
and conduct demand survey in slums/non-slums areas. The consultant also
device suitable means in consultation with the Commissioner/Executive
Officer of the ULB to conduct demand survey for identification of non-slum
urban poor in need of housing.
Immediately prior to the demand survey in each
slum/non-slum location, the Consultant will publicly announce the purpose,
content and timing of the survey. As per timing announced, the survey teams
will begin the demand survey; this will consist of interviews with all households
in the slum/non-slums areas as per the format given in the PMAY-HFA guidelines.
The Consultant will provide field supervision, quality
control of the conduct of the survey and daily field checks of data completion and
consistency will be provided to a standard to be agreed with DUD/ULB.
Focus Group Discussion: In each slum, the survey shall also include a separate
exercise of inspection and focus group discussion to ascertain availability,
levels and quality of basic service provision. The focus group discussions
need to be conducted for every 25-30 households. Such focus group discussions
should cover entire slum/non-slum consolidating the information received at the
end of each such discussion. The FGD report should cover all the following points
along with details of the suggested by the DUD/ULB officials:

Discussion on four verticals of PMAY-HFA guidelines

Size of dwelling units
Beneficiaries to be covered under project
Documents to be submitted by beneficiaries to concerned ULBs
Percentage of households not covered with toilets, and
Any suggestions/feedback from potential beneficiaries

Quality Assurance / Quality Control: The assessment of the quality indicators

on an ongoing basis during the course of the entire survey is essential. It is
important to document critical issues in a systematic manner in terms of both
qualitative reports and quantitative indicators (namely, response rates, missing
data proportions, test reliability through random checks etc) which would give
essential information about the quality of a survey.
Data Entry, Data Compilation, Verification and Validation: Survey data
has to be collected in the formats prescribed by PMAY-HFA (Urban) Guidelines
and the data entry has to be done in the standardized MIS system, data
compilation, collation and analysis processes will take place simultaneously as
per all the information generated in the demand surveys. In this way, standard
routine checks can be easily conducted. Any errors found can then be dealt with
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while the survey is in progress in the field. Data entry should be carried out as
per MIS format suggested by DUD. After data entry of the survey and
compilation of the information it should be presented before the community,
for ratification to ensure that no households are left out in the survey process and
the data collected is accurate.
Task 2: Preparation of Housing for All Plan of Action (HFAPoA)
The Consulting Firm will prepare and approve the HFAPoA from the
competent authorities, which will include:
After getting the List of Identified Slums from ULBs, Consultants shall carry out
review of Slum Free City Plan of Action and shall assist ULBs in validating list of
slums and information there in required for preparation of Housing for All Plan of
Action.
The consultant shall study Documents, Maps and Reports related to the
Housing and Urban Poverty including Slum Free City Plan of Action under
RAY, City Development Plans, Statutory Development Plan, City Sanitation Plan
and Detailed Project Report for the Housing and Urban Poverty which have been
prepared, proposed, under implementation projects and implemented projects for
achieving synergy with the other ongoing projects.
Consultant will collect information on land ownership details and plot boundaries
from land revenue/municipal records for land under each slum pocket and vacant
lands. These vacant lands offer possibilities for accommodating slum population
in a zone /within the same area, and, Thus, an inventory of all possible lands that
could be used for slum relocation.
The Consultants shall carry out review of Tenability Analysis carried out
under SFCPoA (prepared for Shimla city only) and revise the list of Tenable and
Un-tenable Slums. In Shimla city slum survey has already been conducted under
Rajiv Awas Yojana (RAY) and 3008 families has already been indentified under the
survey. The data related to slum survey will be submitted to the consultant by the
client; any new survey validation/ verification for Shimla city will be done by the
consultant. In Shimla city slum survey has already been conducted under Rajiv
Awas Yojana (RAY) and Vacant land ownership from revenue records has already
been collected.
Consultant shall carry out following analysis on tenable slums based on the
data available in SFCPoA and other data provided by MC.
Location, number of eligible slum dwellers, area
of slum land
Market Potential of Land (Land Value)
FAR available
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Density against norms

Based on the above mentioned analysis/data, consultant shall determine financial
and technical viability of in-situ Slum redevelopment on PPP basis using land
as a resource for all the Slums.
The Financially viable slums (after considering additional FSI/FAR, TDR etc. &
other incentives at States/ULB level) should be identified/ suggested for
development under programme vertical of In-situ Slum Redevelopment using land
as a resource and will be phased for implementation during Mission Period (20152022)
Consultant shall analyze Non-Viable slums and Un-tenable slums if they can
be implemented under any other Slum Rehabilitation Strategy and Programme
Verticals.
Consultants shall assign each slum (Tenable and Un-tenable) with implementation
strategy among various programme verticals identified in the Pradhan Mantri
Awas Yojana Scheme Guidelines.
Consultant shall also identify Affordable Housing Project Requirements to be
implemented under Pradhan Mantri Awas Yojana Scheme Guidelines.
Consultant shall broadly estimate fund requirement for Rehabilitation of each
Slum and Affordable Housing Projects under various programme Verticals.
While estimating fund requirements Consultant shall ascertain that each Slum
Household shall get up to 30 Sqm Carpet Area with basic civic infrastructure
(water, sanitation, sewerage, road, electricity, transit accommodation during
implementation etc)
Consultant after ascertaining PPP Potential of the slum/housing project, Central
Govt grants for programme vertical, Grants from state govt, beneficiaries
contribution expected, MCs internal Financial Capability and other Financial
Resources shall carry out phasing and implementation plan for the Mission Period
(2015-2022).
Consultant shall estimate fund requirement for Credit Linked Subsidy Scheme
(CLSS) and Subsidy for beneficiary-led individual house construction component
as per PMAY Guidelines in all ULBs.
Consultant shall assist ULBs in preparing First Year Annual Implementation Plan
(AIP) based on the Priority of Implementation and availability of Financial
Resources. The First Year Annual Implementation Plan (AIP) will be part of
HFAPoA Report.
Consultant shall compile all the analysis, recommendations, strategies,
proposals, costing, prioritization and phasing and submit Draft Housing for All
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Plan of Action (HFAPoA) Report.

Consultant shall assist ULBs in carrying out Consultations in accordance
with the Pradhan Mantri Awas Yojana Scheme Guidelines.
The Consultants shall in co-ordination with ULBs incorporate comments and
suggestions from the stakeholders and revise the Draft HFAPoA and submit the
same.
The Revised Final HFAPoA will be sent to State Government for approval
under Pradhan Mantri Awas Yojana.
During the appraisal and approval process of the HFAPoA consultant shall assist
ULBs in various presentations and meeting at both State and Central
Government Departments.
Preparation of Housing for All Plan of Action (HFAPoA) based on demand
survey data or data available in SFCPoA under RAY and other relevant data etc.
Carrying out Analysis of each verticals of PMAY-HFA (Urban) guidelines and
suggest implementation model for each Identified Slum and Housing Projects
with financial proposals.
Task 3: Preparation of Detailed Project Report
Before preparation of DPRs, Consultant shall carry out the Feasibility Study
to review the proposed Site Condition, availability of Infrastructure and
assessment of Social Amenities. HFAPoA will be considered for preparation of
Detailed Project Reports (DPRs) under the four verticals of PMAY- HFA (Urban)
scheme for each city. The feasibility study must also include, but not limited to:
Identification of Land:- The consultant shall identify the vacant land
(Creation of Land Bank) for implementation of In Situ Slum
Redevelopment and affordable housing in Partnership component of PMAYHFA (Urban).

During survey consultant will ask the beneficiaries to submit their

revenue papers of the land to concerned Municipal Corporations/
Municipal Councils for implementation of Subsidy for beneficiary
led individual house construction component and affordable housing
through credit linked subsidy component of PMAY.
Beneficiary Consent: The proposed project must be consulted with identified
beneficiaries, especially in context of below mentioned points:
Location of Proposed Site.
Size of DU

Any other unique feature with respect to Proposed Project

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Analyze/review that at least 70% of the beneficiaries are agreeable to shift

in Proposed Project.
Consultant will also prepare Model Housing Drawings with Layout
Plans/Construction Drawings including Cross-Sections and Longitudinal
Sections with 3 to 4 Drawing Options for EWS (30 sq.mt.) respectively as
per the PMAY-HFA (Urban) guidelines.
Review the Infrastructure available at the proposed site such as
Water Supply (sustained quantity & quality), Sewerage and Sanitation,
Solid Waste Management etc.
Preparation of Detailed Cost Estimate as per prevailing SOR and rates
analyzed for Non-SOR items.
Preparation of Detailed Cost Estimate for incremental housing under
Beneficiary-led individual house construction for Kitchen, Toilet and
additional room.

Besides above if any other issue is raised by the GoI/State while technical appraisal
of the DPR, then consultant must support the DUD/ULBs in preparation of the
compliances w.r.t. to the objection/comment raised by the GoI/State and post
quality monitoring report too.
Inception Stage
After Preparation of Housing for All Plan of Action and Feasibility Study,
the Consultants shall proceed to prepare Detailed Project Report for
Identified Slums/Housing Projects as per the PMAY Scheme Guidelines
circulated by MoHUPA.
Draft DPR Stage
Based on the Housing for All plan of Action (HFAPoA), Consultant shall
prepare DPRs for all ULBs under four verticals of PMAY Guidelines, giving
options to beneficiaries in each town. The Consultant shall compile various
studies, analysis, assessments, drawings and estimates for preparation of DPRs.
The consultant shall prepare one DPR of each vertical for each city based on
HFAPoA.
Revised Draft DPR Stage
Consultants shall present the Draft DPR to DUD/ULBs and revise the Draft DPR
as per the Comments and suggestions from DUD/MC and submit the same to
DUD/MC.
During the appraisal and approval process of the proposal consultant shall assist
ULBs in various presentations and meeting at both State and Central Government.
6. Outputs and Deliverables
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a) The following all deliverables as given below need to be submitted in

English in at least 2 hard and soft copies to Directorate of Urban
Development and concerned ULBs. All the reports required by this ToR
shall provide a decent and legible presentation and include a detailed "Table
of contents", an executive summary of 4 to 10 pages, the main "text"
organized into sections and emphasizing the proposals and
recommendations and their justification. Supporting data and analysis shall
be contained in "Annexes" which shall be referred, as appropriate in the
body of the text. The reports shall be illustrated as appropriate with
diagrams, sketches, charts, tables, graphs, drawings and maps to aid
comprehension and assimilation of their contents. All paragraphs in the
executive summary, the text and the annexes shall be numbered.
b) In summary, the reports and specified outputs of the ToR shall be
submitted to Directorate of Urban Development and concerned ULBs with
timelines as follows outputs are expected to be delivered in stages
Sr.
No.

Report
1. Inception
Report

Time
Period
10 Days

2. 100 % Demand 50 Days

Survey and
Draft HFAPoA
as per PMAY
Guidelines.

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Deliverable
Brief of existing situation based on secondary
information.
Collection of maps available with MC and
DUD and other concerned departments.
Identification of different stakeholders for
preparing HFAPoA.
Organize and document 1 st ULB Level
stakeholder workshop.
Institutional mechanism
formed
for
stakeholders participation in implementation of
PMAY.
Preparation of City Profile as required for
HFAPoA.
Any changes proposed in the questionnaire and
survey method.
Status report on effectiveness of policies,
programmes & projects related to slum
development and housing prepared.
Any issues arising.
At this stage 100% demand survey of all slum
dwellers as well as non-slum (other urban poor
both EWS and LIG) beneficiaries will be
complete.
Validate and data entry of demand survey for
preparation of HFAPoA.
Study of available relevant records including
maps/secondary information for preparation of
HFAPoA.

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3. Final HFAPoA 30 Days

(Incorporating
Suggestions of
all
stakeholders
and ULBs as
per
PMAY
Guidelines)

4. Approval
of As
HFAPoA
by scheduled
the CSMC.
MoHUPA,
GoI

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Housing supply trends for all the urban poor

along with quantitative and qualitative
assessment of existing/future Housing shortage.
Policy Reforms on the demand/supply side
especially for improving credit linkages for the
urban poor.
Analysis of demand survey along with the
interventions selected out of four verticals of the
mission for preparation of HFAPoA.
Identification of Land and preparation of Vacant
Land Bank of the Town for projects proposed in
HFAPoA.
Financing strategy must be proposed by the
consultant with reference to the Total
Investment required for implementation of
HFAPoA and available resources & gaps must
also be identified.
Stakeholders Consultation and Presentation of
Draft HFAPoA at ULB Level.
Document feedback and appropriate inclusion in
HFAPoA.
Presentation of Final HFAPoA before State
Level Appraisal Committee (SLAC) and State
level Sanctioning & Monitoring Committee
(SLSMC) as scheduled by the State. (And also
incorporate feedback and comments of SLAC
and SLSMC in the HFAPoA).
Support ULB in identification of Land for
implementation of the Project.
Preparation of Model Housing Drawings with
Layout Plans/Construction Drawings including
Cross-Sections and Longitudinal Sections with 3
to 4 Drawing Options for EWS (30 sq.mt.)
Preparation of Detailed Cost Estimate as per
prevailing SOR and rates analyzed for Non-SOR
items.
Preparation of Detailed Cost Estimate for
incremental housing under Beneficiary-led
individual house construction for Kitchen, Toilet
and additional room.
Feasibility study for projects proposed under
PPP mode.
Support ULB in appraisal of HFAPoA by central
appraisal agency (BMTPC/HUDCO).
Revision in HFAPoA as per observations of
central appraisal agency and submission of
compliance report to the MoHUPA or appraisal
agency.
Presentation of HFAPoA before CSMC.

RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

2015

Final approval of HFAPoA by the CSMC and

submission of any other compliances if
requested by CSMC.
5. Final DPR

6. Approval
DPR
SLSMC

30 Days

of As
by scheduled
by State

Support ULBs in appraisal of DPRs by the

SLAC.
Presentation of Final DPRs before State Level
Appraisal Committee (SLAC) as scheduled by the
State (And also incorporate feedback and
comments of SLAC in the DPRs).
Revision DPRs as per observations of SLAC
and submission of compliance report to the State
Level Nodal Agency.
Presentation of DPR before SLSMC.
Final approval of DPRs by the SLSMC and
submission of any other compliances if
requested by SLSMC.

a) All deliverables should be prepared as per guidelines of PMAY-HFA

(Urban) and consultant must incorporate any modifications if issued by
GoI/State government.
b) In ULBs, Commissioner/Executive Officer responsible for planning and
coordination.
c) The respective ULBs may provide the Slum Data if already surveyed,
otherwise consultant will be responsible to conduct the complete demand
survey as per ToR/guidelines of PMAY-HFA (Urban). However, the
consultant will be responsible to verify the surveyed data if provided by the
ULB.
d) The ULBs shall provide the consultant access to the records, maps,
drawings, reports and other technical data in their possession to assist the
consultant in the execution of the work.
e) The consultant shall be responsible for Documentation and
proceedings of Community Mobilization and Community Participation
during various stages of HFAPoA in appropriate format (Soft and Hard)
as per the PMAY-HFA (Urban) Guidelines.
f) The below mentioned shall be provided by ULBs (if available):
i. Support the consultant to constitute a Stakeholders Group and
conducting workshops and meeting with them,
ii. Provide the Consultant with necessary authorization to procure
information from line departments and
iii. Forward the Reports and Proposals to State/Central Government for
approval under Pradhan Mantri Awas Yojana.

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RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

2015

7. Experts and Their Duration in the Project

Sr. Expert Title
No.
1.

Team Leader/
Urban
Development
Specialist

Qualification and Skills

2.

3.

Project

Engineer/

Infrastructure
Specialist
Housing

Finance and
PPP expert

4.

5.

Social
Development,
Rehabilitation
&
Resettlement
Specialist
GIS expert

6.

MIS expert

7.

Capacity
Building
/Training/Site
Coordinator

37 | P a g e

Masters or equivalent in
planning/
engineering/economics/ other
relevant disciplines
Sound knowledge of urban
development issues

Experience

Time
Duration/
Man Days
Sector experience Minimum 4
of more than 10 Days
per
yrs
and Town
experience
of
project
management of
similar projects of
at least 8 Years
At least 5 years
Minimum 4
experience
in Days
per
Project
Town
Engineering.
At least 5 years
Minimum 5
Experience
Days
per
Town

Degree in Civil Engineering

Sound knowledge of municipal
services network, design norms,
contracting
Masters or equivalent in
Finance/
Economics/Law/Business
Management/
Engineering/Planning.
Sound knowledge of urban
development issues in housing
finance and understanding of
PPP and urban governance
issues (legal, institutional and
organizational).
Masters Degree in Social Works At least 5 years
or
equivalent
in
social Experience
development discipline
Sound understanding on issues
of urban poor
Masters or equivalent degree in
Geography/Geo informatics
Knowledge and experience in
GIS mapping
Degree
in
Computer
Science/MCA
Expertise in statistical analysis
andsoftware development/ MIS
applications
Bachelors/Masters in Urban
Planning /Social science
Good understanding of surveys
and experience in data collation
and analysis and networking

Minimum 6
Days
per
Town

At least 5 years
Experience

Minimum 4
Days
per
Town

At least 5 years
Experience

Minimum 3
Days
per
Town

5
years Minimum 6
experience of
Days
per
working on urban Town
projects.

RFP for preparation of Housing for All Plan of Action (HFAPoA) & DPR under
PMAY-HFA(Urban)

2015

skills
Field
Supervisor

One Field
Supervisor
per Town
Field
At
least
2
years
Two teams
9.

Surveyors
Experience
of 2 Field
Surveyors

for
each
Town
Note: The Bidder has to submit the CVs of Serial No. 1 to 7 of Para 7 only and the successful
bidder has to submit CVs of Field Supervisor and Field Surveyors immediately after signing
of the Agreement.
8.

Graduate
Good communication and team
leading skill.
10+2/Graduate with at least one
year of experience
Good
communication and
Survey skill.

At least 3 years
Experience

The persons whose CVs are proposed in the bid shall not be allowed to change. In case of any
urgency, Director, Urban Development may consider request of the bidder.
8. Payment Schedule
Sr. No.
1.
2.
3.
4.
5.
6.
7.

Deliverables

Percentage of payment

Inception report
100 % demand survey and Draft HFAPoA
Final HFAPoA (incorporating suggestions of
all the stakeholders' and ULBs)
Approval of HFAPoA by the CSMC
Feasibility Study for Preparation of DPR
Draft Detailed Project Report (DPR)
Final DPR (incorporating suggestions of all
the stakeholders' and ULBs)

10% of the total fees

20% of the total fees
10% of the total fees
20% of the total fees
10% of the total fees
10 % of the total fees
20% of the total fees

Note:
The consultant invoice will be supported by the Deliverable Schedule
according to the time lines at each stage of payment, duly approved by
the Commissioner/Executive Officer.
The Payments under assignment shall be made on Lump sum fees quoted
by the Winning Consultant and shall be based on the Fees quoted by
winning Consultant on % of Project Cost.
Contract Value is inclusive of service tax.
If any excess payment is made, the excess amount shall be
recovered from the performance guarantee given by the Consultant / from
its other contracts.
The payment shall be released within 30 days from receipt of invoice from
the Consultant subject to terms and conditions mentioned earlier in this
contract.

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