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    1st Committee Meeting Minutes

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    Shahlini Balan Pillai
    The minutes summarized the first committee meeting of Persatuan Bekas Pelajar SJK (T) Lorong Jawa held on July 18, 2016. Key discussions included introductions of committee members and assignments of roles, approval of previous meeting minutes, financial report, drafting of logo, letterhead and receipt book, opening of a bank account, and scheduling the next meeting.

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    1st Committee Meeting Minutes

    Uploaded by

    Shahlini Balan Pillai
    2K views5 pages
    The minutes summarized the first committee meeting of Persatuan Bekas Pelajar SJK (T) Lorong Jawa held on July 18, 2016. Key discussions included introductions of committee members and assignments of roles, approval of previous meeting minutes, financial report, drafting of logo, letterhead and receipt book, opening of a bank account, and scheduling the next meeting.

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    The minutes summarized the first committee meeting of Persatuan Bekas Pelajar SJK (T) Lorong Jawa held on July 18, 2016. Key discussions included introductions of committee members and assignments of roles, approval of previous meeting minutes, financial report, drafting of logo, letterhead and receipt book, opening of a bank account, and scheduling the next meeting.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    2K views5 pages

    1st Committee Meeting Minutes

    Uploaded by

    Shahlini Balan Pillai
    The minutes summarized the first committee meeting of Persatuan Bekas Pelajar SJK (T) Lorong Jawa held on July 18, 2016. Key discussions included introductions of committee members and assignments of roles, approval of previous meeting minutes, financial report, drafting of logo, letterhead and receipt book, opening of a bank account, and scheduling the next meeting.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5
    At a glance
    Powered by AI
    The key takeaways from the meeting minutes were that various administrative tasks like finalizing the society logo, letterhead, receipt book and rubber stamp were discussed. Committee member roles and responsibilities were also assigned.

    The main roles and responsibilities discussed for committee members included positions like Chairman, Vice Chairman, Secretary, Treasurer and various committee member roles to lead different bureaus.

    Issues were raised regarding complications with e-registration, so new member registration will be submitted manually for now and was put on hold until other issues are settled.

    MINUTES OF 1ST COMMITTEE MEETING

    PERSATUAN BEKAS PELAJAR SJK (T) LORONG JAWA, NEGERI SEMBILAN

    DAY/DATE: MONDAY, 18TH JULY 2016


    TIME: 8.00PM-9.00PM
    VENUE: SJK (T) LORONG JAWA SCHOOL

    ATTENDANCE

    PRESENT:
    1.
    2.
    3.
    4.
    5.
    6.
    7.
    8.
    9.

    Siveram A/L Marthammuthu, Chairman


    Malathi A/P Parasraman, Vice Chairman
    Gengatharan A/L Kanapathy, Secretary
    Jayamalini A/P Subramaniam, Treasurer
    Meenaqkumar A/L Murthi, Committee Member
    Thanalaxmi A/P Sinnathamby, Committee Member
    Doshan A/L Thivakaran, Committee Member
    Harisarawanan A/L Balasingam, Committee Member
    Avinesh A/L G.Ganesan, Committee Member

    APOLOGIES FOR ABSENCE:


    1. Santia A/P Thiaharajan , Assistant Secretary
    2. Tilakavathy A/P Balachandran, Committee Member
    3. Naavin A/L Gunasegoran , Committee Member
    IN ATTENDANCE:
    Nil

    The meeting commenced at 8.05pm with the Chairman Mr. Siveram A/L Marthammuthu in the
    chair.
    1.0

    OPENING REMARKS BY THE CHAIRMAN

    2016 | Minutes of 1St Committee Meeting

    The Chairman welcomed all the new committee members for the 1st committee meeting of
    Persatuan Bekas Pelajar SJK (T) Lorong Jawa.

    2.0

    CONFIRMATION OF MINUTES OF PREVIOUS MEETING

    The Pro Tem Meeting Minutes held on 22nd May 2016 of Persatuan Bekas Pelajar SJK (T) Lorong
    Jawa be accepted as a true and correct record of the meeting.
    Proposed
    Seconded
    3.0

    : Mdm. Malathi A/P Parasraman


    : Miss. Jayamalini A/P Subramaniam
    MATTERS ARISING THEREFROM

    There is no other matter arise from previous minutes.


    Action or Issue
    -

    4.0

    Update Information
    -

    Person Responsible
    -

    REPORT FROM THE SECRETARY

    Secretary Mr Gengatharan Kanapathy just been elected and this is the first committee meeting, so
    there is no any other report to be presented except Pro Tem Meeting Minutes.

    5.0

    REPORT FROM THE TREASURER

    Treasurer Miss. Jayamalini A/P Subramaniam has presented the Starting Account of Persatuan
    Bekas Pelajar SJK (T) Lorong Jawa as per Appendix 1.

    6.0

    COMMITTEE MEMBER INTRODUCTION

    Chairman briefed on each committee members portfolio, role and duties. He assigns secretary to
    prepare offer letter to each committee member. In the letter includes their position, role and duties
    in details.

    2 | Minutes of 1st Committee Meeting

    No

    7.0

    Name

    Position

    Duties and responsibilities

    Siveram A/L Marthammuthu

    Chairman

    Acts as a figure head for the society


    and also ensure that the Committee
    functions properly.

    Malathi A/P Parasraman,

    Vice Chairman

    Acts as a key role in supporting the


    Chairman and sharing the Chairmans
    roles where appropriate.

    Gengatharan A/L Kanapathy,

    Secretary

    Support the President and Treasurer


    in ensuring the smooth functioning of
    the Management Committee.

    Santia A/P Thiaharajan

    Asst. Secretary

    Acts as a key role in supporting the


    Secretary and sharing the Secretarys
    roles where appropriate.

    Jayamalini A/P Subramaniam,

    Treasurer

    Acts as a watchdog role over all


    aspects of financial management

    Doshan A/L Thivakaran

    Comm. Member

    Assist treasurer when needed Leads


    the finance subcommittee

    Tilakavathy A/P Balachandran

    Comm. Member

    Leads external relations bureau.

    Thanalaxmi A/P Sinnathamby

    Comm. Member

    Leads publicity bureau

    Naavin A/L Gunasegoran

    Comm. Member

    Leads religious bureau

    Harisarawanan A/L Balasingam

    Comm. Member

    Leads bureau of education

    Avinesh A/L G.Ganesan

    Comm. Member

    Leads multimedia bureau

    Meenaqkumar A/L Murthi

    Comm. Member

    Leads special duties of the bureau

    DISCUSSION ON THE FOLLOWING MATTER :7.1


    Society Logo
    Mr. Avinesh A/L G.Ganesan takes in charge of drafting the logo and uploads in the group
    watsapp for feedback. The final design of the logo will be used for all the official matters.
    Person Responsible: Mr. Avinesh.G
    7.2
    Membership Form
    Chairman and Mr. Harisarawanan A/L Balasingam suggested e-application and e-payment
    for member registration which not favor by the floor. Most of the member fined

    3 | Minutes of 1st Committee Meeting

    complications on e-registration, thus all new registration will be submitted manually at the
    moment. Anyway, new member registration is put on hold as many other issues need to be
    settled earlier.
    Person Responsible: Member
    7.3
    Letter Head
    Secretary takes in charge of drafting the letter head upon complication of the society loga
    by Avinesh A/L G.Ganesan.
    Person Responsible: Mr. Gengatharan.K
    7.4
    Receipt Book and Rubber Stamp
    Receipt book will be ready once the logo finalizes. Mdm. Thanalaxmi A/P Sinnathamby is
    in charge to order the society rubber stamp and pass it to chairman.
    Person Responsible: Mdm. Thanalaxmi.S
    7.5
    Opening New Current Bank Account
    Majority committee member agreed with chairman suggestion on opening the new current
    account under CIMB main branch, Seremban as it is easy to access by everyone. The
    committee members decided the three people who have access to bank account and
    authorized signatories to the cheque book as below:
    No
    1
    2
    3

    Name
    Siveram A/L Marthammuthu
    Gengatharan A/L Kanapathy
    Jayamalini A/P Subramaniam

    Proposed
    Seconded

    I/C No
    860409-05-5227
    870325-05-5245
    850217-05-5258

    Position
    Chairman
    Secretary
    Treasurer

    : Mr. Meenaqkumar A/L Murthi


    : Mr. Doshan A/L Thivakaran

    Treasurer need to comply all necessary documents as bank required and submit to bank.
    Person Responsible: Miss. Jayamalini.S
    8.0

    ANY OTHER MATTERS


    8.1
    Assign Internal Auditor
    The committees need to assign two internal auditors as required by Register of Society,
    ROS. The committee member will list the qualified internal auditors and will finalize in the
    next committee meeting.
    Person Responsible: Member

    4 | Minutes of 1st Committee Meeting

    8.2
    Advisor for the Society
    Chairman will confirm the necessity of an advisor for the society; meanwhile, Mdm.
    Thanalaxmi A/P Sinnathamby suggested Mr Arumugam (ex-student) could be right
    candidate for the position. Mdm. Malathi A/P Parasraman, will talk to him and gives the
    feedback on next meeting.
    Person Responsible: Mdm. Malathi.P
    8.3
    Abbreviations or Acronym for society name
    Committee members advised to come up with pleasant acronym for society Persatuan
    Bekas Pelajar Sjk (T) Lorong Jawa, Negeri Sembilan.
    Person Responsible: Member
    8.4
    Upcoming events for the society
    Each committee member advised to suggest appropriate activities or events which are
    suitable for the society.
    Person Responsible: Member
    8.5
    Amendments on the society official address
    Secretary notifies the official address stated wrongly in eROS and need to be corrected.
    Chairman wills resolve this issue as soon as possible.
    Person Responsible: Siveram.M
    The Chairman closed the meeting and thanked all members for their presence and participation
    in the discussion. The meeting was adjourned at 9.15 pm.
    Next Committee Meeting of the Society as below:
    Day/Date:
    Time:
    Venue:
    Respectfully submitted,
    _________________________
    Gengatharan A/L Kanapathy, Secretary

    Minutes confirmed,
    _________________________
    Siveram A/L Marthammuthu, Chairman
    Distribution: The committee members

    5 | Minutes of 1st Committee Meeting

    Wednesday, 3rd August 2016


    8.00pm-9.00pm
    SJK(T) Lorong Jawa School

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