International Journal of Research In Science & Engineering

Volume: 1 Special Issue: 1

e-ISSN: 2394-8299
p-ISSN: 2394-8280

REVIEW ON HOSPITAL MANAGEMENT SYSTEM

Darshana Shah1 , Aditya Bakshi2 .
1
2

Darshana shah, Department of Information Technology, J.D.I.E.T, [email protected]

Aditya Bakshi,Department of Information Technology, J.D.I.E.T, [email protected]

ABSTRACT
Health care in India as in many other countries is confronted with growing demand for medical treatment and
services. The medical records must appropriately have all of the patients medical history. Physicians must
maintain flawless records, because this document serves a number of purposes. This study on hospital
management system is design to transform the manual way of searching, sorting, keeping and accessing hospital
information (files) into electronic medical record in order to solve the problem associate with manual method.
The existing system has been studied and hence a computer based software was provided to replace this manual
method. These computer based systems generate the patient report as the patient register in and out of the
hospital. It also generate the information regarding the doctor, nurse allot to the patient. This paper generally
looks for a more accurate, reliable and efficient method of computer to facilitate hospital records keeping in
General Hospitals to ensure efficient outcome that will lessen time consuming. The study proposed that the
design of hospital management record will be a solution to the problem being experienced by the current manual
method of keeping patient medical record.

Keywords: Staff Detail, Electronic medical record, Hospital record etc.

----------------------------------------------------------------------------------------------------------------------------1. INTRODUCTION
In the present era of globalization and advanced technology efficient record keeping cannot be overemphasized.
Imagine the scenario when the manual records and manual modes of instruction get replaced with electronic
systems. such replacement can be done in the area of hospital management system within a hospital. Developing
hospital management system software would be very useful to the hospital management who can have effortless
access to the data easily and more securely . Libraries keeps information of how many books are in the important
source of patient information, the medical record facilitates the transfer of data to other physician involved in an
ongoing treatment of patient or the transfer of patient to another physicia n outside the office of the attending
physician. It also facilitates the transfer of data to health care establishment or to any other organization or
individual such as insurance company or employer. Well kept records usually reflect the level of care giv en to a
patient by the physician. Therefore medical records can be used as an evaluation tool. The more complete the record,
the better they will serve the physician and the patient in the event of any action. Every hospital record must include
the following specific information. Staff detail, Patient detail , Report detail.[1]

2. LITERATURE REVIEW
Some of the previous work proposed by Miller say that health care has been an issue of growing importance for
national government. Many national and regional health care plans have been developed in the past decades, in order
to control the cost, quality and the availability ofhealth care for all citizens. Brown [3], opined that the application of
electronic clinical information system (ECIS) has generated useful insight into the quality of data accuracy and
health care provision in primary care settings. This is partly one of the adapted style and approach to data entry
influenced by the design presented by the recent structure. They further emphasize, that there is a great need for
improved education and protocols for consisting data entry in the (ECIS) an d also subsequent follow up of patient

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International Journal of Research In Science & Engineering

Volume: 1 Special Issue: 1

e-ISSN: 2394-8299
p-ISSN: 2394-8280

clarification on the policy for duration and frequency treatment. Laubbel [4], define medical, health record, or
medical documentation of a patients medical history and care as medical record used both as the physical folder
of patients and for the body of information which comprises the total of each patients health history. Medical
records are intensely personal document and there are many ethical and legal issues surrounding them such as the
degree of third-party access and appropriate storage and disposal. The key advantage of shifting to computer-based
patient record is the opportunity to strengthen the link between the hospital records and management information
system so that resources uses and quality of care can be analyzed using Hospital database which increase physician
efficiency and reduce costs, as well as promote standardization of care[1].

3.PROPOSED WORK
3.1 Login Form
The login form is necessary to secure the hospital data or the patient data .The login form contain an user name and
password. The admin when enter the username and password then the entire information related to the admin will be
display. If the admin is doctor then doctor will get the data related to the doctor itself other d ata will be hidden
from the doctor .Here in the LOGIN FORM fig we can see that the enter user name have the combobox where we
can see the list of different username when we click the combobox. Different password allotted to different user
hence the hospital database is secure .In this case the data will be retrieve from the database when user login so
that the related data will be shown to the respective user. we seen the login form of the project which is important
for securing the data .The user can change the password and if user forgot the password then user gain that
password after the confirmation .The confirmation of the user will done when information of the user will match
with the data present in the database regarding the user .Due to this login form the management of hospital
management is easier than earlier days at that time the entire record was maintain in the manual record.

3.2 Home Page

Home page form contain list of the entire data include in the project different modules we can see and each
module contain its respective forms the modules include in the project are staff, patient ,report, bill, etc. the
homepage contain all this . when we click on the staff we get the doctor form, nurse form, and other form
(workers ,accountant ,etc). Patient contain the information related to the patient when click the patient we get
different form admit card, operation ,discharge, room change etc. Next form is Report when we click the report we
get the data related to the report such as blood report, urine report, etc In this form the data relate to hospital
management is store .Staff, Patient , Report, User, About Project .we see that the the data relate all this menu will
save in the database.

3.3 Staff Detail

In Staff Detail we get the detail information of the hospital staff . The staff module contain the information about
the doctor ,nurse and other person who work in the hospital such as accountant, pions, waiters ,sweepers etc. In staff
module we can add the list of doctors ,we can add the list of nurses,and other staff member.here we can modify the
list if we want to update the current data of the hospital, we can delete the data if we want to delete the data. The
total information about the staff we will get in the staff model. The staff module is main key of the hospital
management project, if we want to add the info about the new doctor join in the hospital then we will we can simply
add our new doctor info in the first form. Ssame we can do in the next two form

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International Journal of Research In Science & Engineering

Volume: 1 Issue: 1

e-ISSN: 2394-8299
p-ISSN: 2394-8280

3.4 Patient
Handwritten medical record is associat with poor legibility which can contribute to medical error, the
standardization of abbreviation are encourage to improve reliability of paper medical records. Digitization of
form facilitates the collection of data for hospital studies. Duplication of lab tests and other services can be
prevented by good record-keeping of any type. However, because database records can be available at many
locations at once, integration of services and awareness of duplication can be reduce. Database management
system enable health organization to access old records instantly, thereby allowing the health work to send to
another health organization in the emergency The procedure involved in the current system is that, when a patient
visit the hospital for medication, the patient will first of all buy the admit card whic h contains name and other
information needed, and card identification number. The patient will then waits for the card to be processed
together with a file jacket that holds the card that has column for diagnosis made by physician , medicine
prescribed, and date at the waiting room for the arrival of the card. When the file arrived, the patient joints the
queue to see a doctor. In this current system, file are used for keeping individual patient card enclosed in a file.
This system is tracing a record files slow in processing of records, space occupied by the file time waiting while
waiting for the patient file to be retrieve by the receptionist.
In the electronic data record we can access the data and retrieve the data faster as compare to earlier
handwritten system . In this module we can see the details of the patient record such as the admit card form,
discharge form, Room change form, X-ray form. Here in the patient module the entire data is in the electronic data
form where we can see retrieve the entire data of the patient when he/she enter the relevant code of the admit card
and the data related to the patient his/her name ,address, gender, cause, reffered by, Doctor name .

3.5 Report
Report Form will save registration number, Name, Test Date, Test name, Age ,Gender & Address of the patient ,
Report will show the kind of disease from which patient is suffering. The Report detail will print after the entire
information is fill in the form and another button is Display which will retrieve the entire data from the database
after entering the patient registration number.

3.6 User
User Form will save the data of the employee, when we click on user type we get list of different user such as
Doctor, Admin etc. Entire data i.e. Full Name, Address, User Id, Password, Mobile No. Email Id.

IJRISE| www.ijrise.org|[email protected]

International Journal of Research In Science & Engineering

Volume: 1 Issue: 1

e-ISSN: 2394-8299
p-ISSN: 2394-8280

4. DESIGN

Fig-1:Block Diagram Of Hospital Management System

5. CONCLUSION
This study embarked on the hospital management system which substitutes the current method of sorting, handling,
searching, and keeping of hospital records. This conclude the importance and indispensable nature of the computer
and its application in the hospital. The database aimed at reducing paper work in the reception area to reduce the
time wasted by patients in the course of waiting for their files to be retrieved. This also reduced the spaced occupied
by the files and provide adequate security for patient s medical record. Based on the finding of this study, the design
of hospital patient database record will be a solution to the problem being experienced by the current manual method
of keeping patient medical records. The study has critically indentified the importance associate with using
electronic in keeping hospital record to eliminate missing files and enhance speedy retrieval of patients record. The
management of General Hospital North Bank has agreed that the manual method of keeping patient records should
be change to computerized hospital records which will help them to eliminat e inefficiency associated with the
manual method. Through the exhausted study and analysis made in this research, it was recommend that General
hospital and other medical centre that had been providing health care service should have an automated system fo r
effective operations[1]

IJRISE| www.ijrise.org|[email protected]

International Journal of Research In Science & Engineering

Volume: 1 Issue: 1

e-ISSN: 2394-8299
p-ISSN: 2394-8280

6. REFERENCES
[1] Asabe.S.A., Oye, N. D., Monday Goji, HOSPITAL PATIENT DATABASE MANAGEMENT SYSTEM,
COMPUSOFT An International journal of Advance Computer Technology.
[2] Fellegi, A and mooney, S. (1998). Population and higher individual standard for the quality of life.
[3] Miller, R. J. (1994). Modernizing Health care through Electronic Medical Record information
System
[4] Brown, P.J. (2000). Evaluation of the quality of information retrieval of clinics finding from a
COMPUSOFT, An international journal of advanced computer technology, 2 (3), March -2013 (Volume-II, IssueIII) 70 computerized patient database using a semantic technological.
[5] Laubbel, A. (1998) Define medical health care, or medical documentation of A patient history and care.
[6] Schneider, K., & Wagner, I. (1993). Constructing the Dossier Representative. Computer-Based
Information Sharing in French Hospitals. In: Computer Supported Cooperation Work, NO 1. Kluwer Academic
Publishers.
[7] Laing K. (2002). The benefits and challenges of the computerized electronic Medical record (Web page
retrieved February 20, 2007 from the world wide web. http;//en wikipedia.org/wiki/medical prescription.

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