POULTRY KEEPING PROJECT PROPOSAL

TABLE OF CONTENTS
1.Executive Summary
2.Introduction
3.Problem Statement
4.Vision
5.Mission Statement
6.Objectives
7.Activities
8.Justification
9.Management and Implementation of the
Project
10.

Budget

SECTION 1: ORGANIZATION INFORMATION

Name of Organization

Nkasi
national
organization

Address
Telephone/Fax

Box 13 Namanyere, Nkasi, Tanzania

Name of Contact Person

association

of

E-mail:[email protected]
[email protected]
Filbert Msapila Cell (255) 757211310

Position held
Project Title:
Amount Requested:

Program Co-coordinator
Poultry keeping with the Youths
$ 93,682.26

Project Period

18 Months

non-governmental

1. EXECUTIVE SUMMARY
This is a poultry project specifically designed for eggs production. It is planned to start with 2000
layer birds. The Total project cost for the poultry project alone shall be $93,682.26 broken down as;
US$ 31,250 for construction, US$ 62,432.26 for purchase of the chicks, poultry feeds, vaccines and
drugs and other poultry accessories for 18 months. For capacity building, water and electric
installation, administrative costs and labor cost for 18 months. It is assumed that only 80%
production shall be realized, which means 6400 trays of eggs shall be realized per month for 12
months on average. The primary customers for the eggs shall be prominent egg traders within
Sumbawanga municipality. The minor customers shall be the egg venders who usually boil 10 to 15
trays of eggs and vend it at pubs, market places and streets. The reason for the target market is that
egg production in Nkasi cannot meet market demands.
To increase the sustainability of Nkasi national association of non-governmental organization
enabling it to continuously support its mission, helping to improve the social economic welfare and
vulnerability of the Orphans and Vulnerable Children (OVC) and the Youth in Nkasi district. In order
to realize the above results, the following main activities must be implemented:
1. Contract the services of a builder to construct a chicken house
2. Select and train OVC, especially those out of school, to support the project
3. Procure and rear chickens to lay eggs to be sold for consumption
4. Continuously monitor and evaluate activities to ensure objectives are met
If these activities are implemented, it will create a great impact in the lives of the project
beneficiaries. In the first place, the the project will create employment for at least 30 youngsters
currently not employed in any productive venture. This employment will give them an alternative
way to generate income, decreasing their dependence on hand outs , and thereby decreasing their
risk of transmitting and contracting HIV/STDs especially girls. In the second place, it will provide
Nkasi national association of non-governmental organization a secure source of funding for its
program activities, allowing it to continuously sustain 20% of its current activities
In spite of these goals, Nkasi national association of non-governmental organization lacks the
financial resources necessary to realize this project. The organization seeks $93682.26to aid in the
start-up of this income generating project.

2. INTRODUCTION
Organizational Profile

Nkasi national association of non-governmental organization is a nonprofit Organization (NGO),

with a focus on working with teenage youth(s). It is dedicated to promoting educational and health
programs for the OVC and youths in total dire need. It also seeks to facilitate the youths to initiate
create income generating projects, and as we all as creating development initiatives to employ them.
It started its operations to respondents to the needs of OVC and Youths who were destitute because
of the AIDS epidemic. We have currently identified a total of 500 youths and children in total dire
need. At the present moment we have 500 children (220 boys and 280 girls) with ages ranging from
1 month to 21 years.
3. PROBLEM STATEMENT / PROJECT LOCATION
The problem at hand is that many cases the organization find itself in financial needs particularly in
addressing the physical, material and educational needs for OVC and the youth. In addition, some of
the youth out school are unemployed in productive venture so as to support themselves. This has not
only put the organization on the high risk of relying on donor funds to meets it basic needs, but also
it will put some of the youth especially girls at an extremely high risk for contracting HIV and other
STDs.
Against this background, we consultatively came up with the poultry project as income generating
project as supplementary sources of income to Nkasi national association of non-governmental
organization Furthermore, the organization seeks to provide income generation projects for the
youth, giving them an alternate way to support themselves and their dependents.
4. VISION
To ensure equal provision of social support to all orphans and youth in the community
5. Mission Statement/Goal:

Its mission is to promote an environment in which OVC and the youths are cared for, supported,
bodily, mentally, socially, and with an emphasis on education, nutrition and social support to
facilitate a meaningful life.

6. OBJECTIVES
Overall Goal
To increase the sustainability of Nkasi national association of non-governmental organization to
continuously support its mission, promoting educational and health programs to OVC and youths .

Specific Objectives
1. To establish a business, raising and selling chickens and eggs(poultry products ) and use its
profits to help support the activities of Nkasi national association of non-governmental
organization
2. To improve the economic welfare of the OVC and the Youths employing them to run and
support the poultry farming project.
3.

To train the Youths and the OVC who have no opportunities to continue for secondary
education in business and management so that they may successfully support their needs.

7. ACTIVITIES
1. Procure materials for constructing a permanent poultry house with favorable conditions for
raising chickens and eggs
2. Contract builders to build a structure ( poultry house) for raising chickens and eggs
3. Contract the services needed for the installation of electricity
4. Contract the services needed to install a water system
5. Procure 2000 chicks and the necessary food and supplies needed to support them
6. Recruit and hire the agriculture extension officer to provide veterinary services to layer birds
and to support the needs of the project
7. Train selected the Youth, with the help of partner organizations, in business, management
and poultry farming
8. Monitor and evaluate the activities of the poultry farm and its overall impact to its target
group and Nkasi national association of non-governmental organization as an
organization, reviewing the management of the project and the sale of poultry products

8. Justification of the project:

The project is a three-fold strategy, in that it seeks to create a viable income generation project Nkasi

national association of non-governmental organization, giving it an alternate way to support its

daily activities and to improve the welfare of the OVC and the Youth. The project

will produce

poultry products for sale and the proceeds will not only assist the organization to meet the basic necessities
of life for the OVCs such as medical care and scholastic materials, but also reduce the financial costs the
organization spends on buying these products for daily consumption. And it has been proved that poultry
products are a cheap source of the protein which is vital in maintaining the immune system of HIV

positive persons for as long as possible. This will be a great help to some our OVC who are living
with HIV.
Second, the project seeks to create employment opportunities to some of the youth so that they cater for
themselves and to some extent their dependents. With respect to multiplier effect, the activities of this project

will be scaled up by non members. Or the project will be a model for future income generation
projects within the community and will be replicated by both Nkasi national association of nongovernmental organization and other indigenous Non Government Organization too in other
localities.

TIMELINE FOR IMPLEMENTION OF ACTIVITIES FOR 2013

Core Activities

Procure materials to construct poultry

house

1st Quarter
Jan-Marc
2013

2nd
Quarter
Apr-June
2013

3rd
Quarter
Jul-sept
2013

4th
Quarter
Oct-Dec
2013
3

Persons
Responsible
3
Nkasi national association of nongovernmental organization

Contract builders for poultry house,

Nkasi national association of nongovernmental organization

Contractor for electricity installation

Nkasi national association of nongovernmental organization

Contractor to construct well and water

system
Recruit project staff to manage the
poultry project
Training of project staff in poultry
farming
Procure baby chicks
Procure supplies poultry feed, vitamins,
heaters, etc.

Nkasi national association of nongovernmental organization

Nkasi national association of nongovernmental organization
Nkasi national association of nongovernmental organization
Nkasi national association of nongovernmental organization
Nkasi nongovernmental
organization

Vaccinations

Extension officer

Rear chickens (daily monitoring)

Nkasi national association of nongovernmental organization

Sell eggs (daily monitoring)

Nkasi national association of nongovernmental organization

Evaluate activities
Post evaluation

Project Expected Results

Joint committee of the Applicant

organization and donors.

1. In the first year, the project will have 2000 laying hens that will produce eggs for sale
2. At the end of the first year, the project will earn $12,729.5 from the sale of eggs to be used to
assist in the costs of sustaining the project
3. At the end of the second year, the project will earn $14,638.9 from the sale of eggs, enabling
it to sustain itself and see a profit
4. At the end of each hens egg-producing life, each will be put on the market. Profits realized
from this will be reinvested into the project, as a part of ensuring its sustainability and
assisting organization in running of its the daily activities.
5. The project will create employment for at least 60 youth who are currently not employed in
meaningful activities.

This employment will give them an alternative way to generate

income, decreasing their dependency on handouts, and thereby decreasing their risk of
transmitting and contracting HIV/STDs.
6. The project will provide OVC and youth with practical skills and in poultry keeping,
business, marketing, and management. These skills can be used in future jobs or income
generation activities of their own accord.
7. After the first year, the project will reduce the Organization (Nkasi national association of
non-governmental organization) dependence on donor funding, enabling it to sustain 20%
of its current activities after.
8. Profits from the project, invested directly into the project Nkasi national association of
non-governmental organization education, health and prevention efforts will empower
women to negotiate safe sex, decreasing their risk of HIV and STD infection, and thus
decreasing the future prevalence of HIV throughout Nkasi Rural Area.
9. The project will be a model for future income generation projects within the community and
will be replicated by Nkasi national association of non-governmental organization in
other localities

9. MANAGEMENT AND IMPLEMENTATION OF THE PROJECT

AGENCY CAPACITY:

The organization has the capacity to run the proposed project effectively. In the first place, it has
some experience in poultry keeping, and it can collaborate with the district agricultural officer to
conduct more training to its staff so that they gain more skills and knowledge on how to rear
chickens on a large scale. The organization has areas which can be located for poultry keeping and
where it will plant maize for the chickens.

Institutional framework and linkages

In the first place,

Nkasi national association of non-governmental organization

will partner with the Department of

Agriculture, which has expatriates in agriculture and animal husbandry. The organization will partner
with organizations in the province which are also involved in poultry farming activities. The
organization will draw on the experiences of these people to help in the training and development of
this project as it progresses. These relationships will help to ensure this project is successful.

Implementation

The project will be executed by the organization.

However, it will set up a separate project

committee which will be responsible for the day to day coordination and implementation of the
project activities. It will also be responsible for planning, supervising, monitoring and reviewing all
project activities.
Implementation of the project activities will call for close collaboration with a wide range of partners
such as potential buyers of poultry products, sellers of animal feeds, District agricultural department,
and the project funders.
This will enhance the opportunities for the realization of the broad goals and objectives of this
project.

Monitoring and evaluation

General Monitoring and evaluation will be an on going activity throughout the project life. Monitoring will
be routinely done through meetings monthly reports, check lists, and support supervision visits. These reports
shall indicate the constraints and challenges in the implementations and necessary adjustments that had been
taken. Progress evaluation will be done through use of monthly quarterly reports, steering committee
meetings, annual report, registry records, work pans indicating planned and accomplished activities,
functional accountability for project resources including equipment, facilities, assets and activities.
Progress monitoring and evaluation will help the project team to assess the extent to which implementation is
meeting the set objectives. This will enable the project team to revisit the objectives and priorities and to find
ways and means of improving the performance and better resource used
Financial Management of the project.
Finances accruing to this project will be entered into the proper books of accounts when received. A special
Account in the name of the project will be opened to cater for only project funds. To ensure effective control,
management and monitoring of project funds, no single signatory will be allowed to access project funds, and
the signatories of this account will be three. Under the consent of the three and approval of the committee
funds will be withdrawn from the bank and utilized for the intended purpose.
Books of accounts will be audited regularly through external auditors. After auditing the project accounts, the
auditors will submit an audit report, which will satisfy the donors and the stakeholders that correct and proper
books of accounts have been be maintained.
There will be the project committee which exercises budgetary control over project finances. This will be
exercised through the comparison of expenses estimated in the budget with actual expenses incurred during
the period.

Project Profit Projection

It is assumed that only 80% production shall be realized, which means 433 trays of eggs shall be
realized per week for 12 months. That is to say 100 trays X 30 days X 12 Months = 20 784 trays
of eggs in one year. A tray of eggs goes at US$.6. . This means a gross revenue of US$...124 704. 00
shall be realized from the sale of eggs.
The off layers at the end of production shall be sold at US$.5

each, raising additional revenue

US$.10 000.00 . This implies that total gross revenue of US$.134 704.00. Shall be realized at the
end of the production cycle in 18 months, and this implies a net profit of US$.84 704.00 shall be
made at the end of 18 Months.

Project sustainanbility
In the initial stage, the project will be sustained by donor funds. However, in the long run the project
will finance itself.

Part of the funds will be used to execute the organization while another

percentage will be re-invested in the poultry business to expand the project, hence increasing sales
and profits.
Through the capacity building workshops, the project staff will be empowered with some skills in
treatment of layer birds and have appropriate knowledge feeds rational,

BUDGET See Appendix

10. THE POULTRY BUDGET

ITEM

QUANTITY

UNIT COST(US)

TOTAL COST

1. CHICKENS
2. FOWL RUN (construction)
Purchasing blocks
Purchasing sand
Purchasing cement
Purchasing corrugated
iron sheets
Purchasing wood
Labor charge (12 % )
3. CHICKEN FEEDS :
Chick mash
Growers mash
Layers mash
4. VACCINES
5. OTHER EXPENSES
Salaries for program
coordinator
Salaries for project
supervisor
Chicken saver

2000

$6.25 CHICKS

$12500

10,000
40 trip
200 bags
20 bundles

$1
$187.5
$15.625
$218.75

$10000
$ 7500
$ 3125
$ 4375

400

$6.25

$2500
$3750

104 x 50 kgs
640 x 50 kgs
480 x 50 kgs

$2870.40
$15 456.40
$12 144.40

18 months

$312.5

$5625

18 months

$187.5

$3375

2 person
@18 months

$500

$1000

6. CONTIGENCY 5%
GRAND TOTAL

FOR YOUR SUPPORT AND DONATIONS

$30471.2
$.5000

$4461.06
$ 93,682.26

SEE THE DETAILS BELOW

YOU CAN SEND YOUR CHEQUES OR CASH DEPOSITS
TO THE FOLLOWING BANK ACCOUNTS
Bank Details
Account Name: Nkasi national association of non-governmental organization
Address: P.O.BOX.13 NAMANYERE, NKASI
Bank Name: NATIONAL MICRO FINANCE BANK (NMB)
Account number: 62002300453
Branch: NKASI
Swift Code: NMIBTZTZ
City:
NKASI
Country: TANZANIA