Meetings Vocabulary

Meetings Vocabulary
word
part of speech
meaning
example sentence
absent
adj
not present
The vice president is absent due to

unforeseen circumstances.
accomplish
verb
succeed in doing
We have a lot to accomplish today, so let's

begin.
address
verb
deal with; speak on
I hope we do not have to address this matter

again in the future.
adjourn
verb
close a meeting
If there are no further comments, we

will adjourn the meeting here.
agenda
noun
list of objectives to cover in a meeting
Please forward the agenda to anyone who is

speaking at the meeting.
AGM
noun(abbr.)
Annual (yearly) General Meeting
We always vote for a new chairperson at

the AGM.
allocate
verb
assign roles/tasks to certain people
I forgot to allocate someone to bring

refreshments.
AOB
noun(abbr.)
Any Other Business (unspecified item

on agenda)
The last item on the agenda is AOB.
apologies
noun
item on agenda announcing people

who are absent; apologies for
Everyone is present today, so we can skip

the apologies.
word
part of speech
meaning
example sentence
absence
ballot
noun
a type of vote, usually in writing and

usually secret
Please fold your ballot in half before you place

it in the box.
board of
directors
noun
group of elected members of an

organization/company who meet to
make decisions
The board of directors meets once a month

to discuss the budget.
boardroom
noun
a large meeting room, often has one

long table and many chairs
The boardroom is reserved for a managers'

meeting, so we'll have to meet in the lounge.
brainstorm
verb
thinking to gather ideas
Let's take a few minutes and brainstormsome

ways that we can cut costs.
casting vote
noun
deciding vote (usually by the

chairman) when the votes are
otherwise equal
The role of treasurer was decided based on the

chairman's casting vote.
chairperson/
chair
noun
the person who leads or presides at a

meeting
As chair, it is my pleasure to introduce to you,

Mr. Allan Davis.
clarification/
verification
noun
explanation/proof that something is

true/understood
Before we address this matter, I'll need

some clarification as to who was involved.
closing
remarks
noun
last thoughts spoken in a meeting (i.e.

reminders, thank yous)
I just have a few closing remarks and then

you will all be free to go.
word
part of speech
meaning
example sentence
collaborate
verb
work together as a pair/group
The board fell apart because the members had

difficulty collaborating.
commence
verb
begin
We will commence as soon as the last person

signs the attendance sheet.
comment
verb or noun
express one's opinions or thoughts
If you have a comment, please raise your

hand rather than speak out.
conference
noun
formal meeting for discussion, esp. a

regular one held by an organisation
Before the conference there will be a private

meeting for board members only.
conference
call
noun
telephone meeting between three or

more people in different locations
Please make sure I have no interruptions while

I'm on the conference call.
confidential
adjective
private; not to be shared
Any financial information shared during this

meeting should be kept confidential.
consensus
noun
general agreement
If we cannot come to a consensus by the end

of the meeting we will put it to a vote.
deadline
noun
due date for completion
The deadline for buying tickets to the

conference is May 25th.
designate
verb
assign
If no one volunteers to take the minutes I will

be forced to designate someone.
formality
a procedure (often unnecessary) that
Everyone knows who is going to be the next
word
part of speech
meaning
example sentence
noun
has to be followed due to a rule
vice president, so this vote is really just

a formality.
grievance
noun
complaint
The first item on the agenda relates to

a grievance reported by the interns.
guest speaker
noun
person who joins the group in order to

share information or deliver a speech
I am delighted to welcome our guest

speaker Holly, who is going to be offering
some sales pitch tips.
implement
verb
make something happen; follow

through
It's not a question of whether or not we're going

to use this idea, it's whether or not we know
how to implement it.
mandatory
adjective
required
It is mandatory that all supervisors attend

Friday's meeting.
minutes
noun
a written record of everything said

at a meeting
Before we begin with today's meeting, let's

quickly review the minutes from last month.
motion
noun
a suggestion put to a vote
The motion to extend store hours has been

passed.
objectives
noun
goals to accomplish
I'm pleased that we were able to cover all of

the objectives today within the designated time.
opening
remarks
noun
chairperson or leader's first words

at a meeting (i.e. welcome,
introductions)
As I mentioned in my opening remarks, we

have to clear this room before the end of the
hour.
overhead
projector
noun
machine with a special light that

projects a document onto a screen
or wall so that all can see
I'm going to put a pie chart on the overhead

projector so that everyone can visualize how
our profits have declined.
participant
noun
person who attends and joins in on

an event
Can I have a show of hands of all of those who

were participants in last year's conference?
proxy vote
noun
a vote cast by one person for or in

place of another
There must have been one proxy votebecause I

count twelve ballots but only eleven attendees.
punctual
adjective
on time (not late)
Firstly, I want to thank you all for

being punctual despite this early meeting.
recommend
verb
suggest
I recommend that you sit closer to the front if

you have trouble hearing.
show of hands
noun
raised hands to express an opinion

in a vote
From the show of hands it appears that

everyone is in favour of taking a short break.

Meetings Vocabulary

Uploaded by

Copyright:

Available Formats

Meetings Vocabulary

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Meetings Vocabulary

Uploaded by

Copyright:

Available Formats

What are some common terms used in meetings?

What are some common terms used in meetings?

What are some ways that ideas can be gathered or expressed during meetings?

What are some ways that ideas can be gathered or expressed during meetings?

Meetings Vocabulary

The vice president is absent due to

We have a lot to accomplish today, so let's

deal with; speak on

I hope we do not have to address this matter

If there are no further comments, we

list of objectives to cover in a meeting

Please forward the agenda to anyone who is

Annual (yearly) General Meeting

We always vote for a new chairperson at

assign roles/tasks to certain people

I forgot to allocate someone to bring

Any Other Business (unspecified item

The last item on the agenda is AOB.

item on agenda announcing people

Everyone is present today, so we can skip

a type of vote, usually in writing and

Please fold your ballot in half before you place

group of elected members of an

The board of directors meets once a month

a large meeting room, often has one

The boardroom is reserved for a managers'

thinking to gather ideas

Let's take a few minutes and brainstormsome

deciding vote (usually by the

The role of treasurer was decided based on the

the person who leads or presides at a

As chair, it is my pleasure to introduce to you,

explanation/proof that something is

Before we address this matter, I'll need

last thoughts spoken in a meeting (i.e.

I just have a few closing remarks and then

work together as a pair/group

The board fell apart because the members had

We will commence as soon as the last person

express one's opinions or thoughts

If you have a comment, please raise your

formal meeting for discussion, esp. a

Before the conference there will be a private

telephone meeting between three or

Please make sure I have no interruptions while

private; not to be shared

Any financial information shared during this

If we cannot come to a consensus by the end

due date for completion

The deadline for buying tickets to the

If no one volunteers to take the minutes I will

a procedure (often unnecessary) that

Everyone knows who is going to be the next

has to be followed due to a rule

vice president, so this vote is really just

The first item on the agenda relates to

person who joins the group in order to

I am delighted to welcome our guest

make something happen; follow