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Rules and Regulation For The Claiming System

1. Phone bill and transportation expenses must be submitted within 14 days of the call or travel using a Google form, with late submissions not allowed. 2. Expenses before June 8 must be submitted by June 22, 2016. 3. All required details must be filled in the form or it will be invalid. Transportation expenses can only be claimed for general meetings, meetings with sponsors or suppliers. The rate is RM 0.40 per km. Phone expenses can only be claimed for calls to sponsors, suppliers, media, entertainers or participants and must also be submitted within 14 days. Receipts for all expenses must be kept and passed to the treasurer.

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Kelvin Ting S B
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29 views2 pages

Rules and Regulation For The Claiming System

1. Phone bill and transportation expenses must be submitted within 14 days of the call or travel using a Google form, with late submissions not allowed. 2. Expenses before June 8 must be submitted by June 22, 2016. 3. All required details must be filled in the form or it will be invalid. Transportation expenses can only be claimed for general meetings, meetings with sponsors or suppliers. The rate is RM 0.40 per km. Phone expenses can only be claimed for calls to sponsors, suppliers, media, entertainers or participants and must also be submitted within 14 days. Receipts for all expenses must be kept and passed to the treasurer.

Uploaded by

Kelvin Ting S B
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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RULES AND REGULATIONS

For Phone Bills and Transportation


Expenses
1. The google form (only for phone bills and transportation claim) in the
link below must be submitted within 2 WEEKS, i.e. 14 days, after the
travel or the call is made. Late submission will not be entertained. (E.g.
If you travel on 1/9, the form must be submitted before 15/9).
2. For the expenses made before 8 June please submit before 22 June
2016.
3. The details listed in the form must be filled in. Failure of filling in the
required details will render the form to be invalid.

4. Transportation expenses:
a. Transportation expenses spent among department or personal
meeting CANNOT be claimed.
b. Only transportation expenses spent on general meeting CAN be
claimed.
c. Only transportation expenses spent on meeting sponsors and
suppliers can be claimed.
d. The rate of calculating transportation expenses is RM 0.40 per
kilometre.

5. Expenses on phone calls:


a. Phone calls made by one committee member of the society to
another committee member of the said society CANNOT be
claimed.
b. Phone calls made from head of department to any other member
CAN be claimed.
c. Expenses on phone calls can only be claimed when phone calls
are made to:
i. sponsors;
ii. suppliers;
iii. media;
iv. entertainers and;
v. participants.
d. Expenses spent on phone calls must be claimed within 2 weeks.
e. The rate of phone calls will be calculated depending on which
mobile company did you call to and the mobile plan you are
using.

6. The receipts or any evidence for any expenses must be kept and pass
to the treasurer to claim back the money.

Claim form (transportation)


https://docs.google.com/forms/d/129w52QMt5VaOw2ABVyNfXGdc
LCk551BXb7T0PT_bctE/viewform

Claim form (phone bills)


https://docs.google.com/forms/d/13JdoCT1j16_k_7g_A5fSFtF0SWIl
QDaSQbhnovVuO_Q/viewform

For Any Other Expenses


1. Only receipts or any other evidence is needed to claim for the
expenses.

Prepared by,
OOI ZI WEI
Treasurer
ASHRAE Run 2016

Verified by,
Choong Jin
Feng
Chairman
ASHRAE Run
2016

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