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    Visio Tutorial PDF

    Uploaded by

    Samuel Antobam
    This document provides an overview of the Visio interface and functionality. It describes the various tabs in the ribbon including Home, Insert, Design, Review, View, and explains their purposes. It details how to work with shapes and stencils, drag shapes onto the drawing page, and move stencils. The document also covers minimizing and restoring the ribbon, and an overview of the Shapes window and drawing window layout.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Visio Tutorial PDF

    Uploaded by

    Samuel Antobam
    802 views39 pages
    This document provides an overview of the Visio interface and functionality. It describes the various tabs in the ribbon including Home, Insert, Design, Review, View, and explains their purposes. It details how to work with shapes and stencils, drag shapes onto the drawing page, and move stencils. The document also covers minimizing and restoring the ribbon, and an overview of the Shapes window and drawing window layout.

    Original Description:

    Basis of Microsoft Visio

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    This document provides an overview of the Visio interface and functionality. It describes the various tabs in the ribbon including Home, Insert, Design, Review, View, and explains their purposes. It details how to work with shapes and stencils, drag shapes onto the drawing page, and move stencils. The document also covers minimizing and restoring the ribbon, and an overview of the Shapes window and drawing window layout.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    802 views39 pages

    Visio Tutorial PDF

    Uploaded by

    Samuel Antobam
    This document provides an overview of the Visio interface and functionality. It describes the various tabs in the ribbon including Home, Insert, Design, Review, View, and explains their purposes. It details how to work with shapes and stencils, drag shapes onto the drawing page, and move stencils. The document also covers minimizing and restoring the ribbon, and an overview of the Shapes window and drawing window layout.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 39

    Visio

    Tutorial

    Basics of Visio
    Visio template
    Visio is a varied diagram, chart and design package
    How to drag and drop shapes
    Join shapes with connectors (they stay a>ached
    no ma>er how you rearrange them.)
    Visio is more eecBvely than PowerPoint, Excel, or
    Photoshop, or illustrator.
    Shapes and pictures layout and format.
    Business Flow Chart

    Vision is well integrated with other MS products and can


    import excel data, which in turn creates charts

    This tutorial will cover the following topics:


    - Visio Lingo
    - Panning and Zooming
    - Resizing and reposiBoning of shapes, pictures and diagrams.
    - Use Dynamic Grid
    - Create Flowchart
    - OrganizaBon Chart Wizard with ExisBng Data
    - Rearranging OrganizaBon Chart
    - Auto-Connect and Quick Shapes
    - Auto Size

    Home tab
    Click the Home tab

    The Home tab is just what it sounds like: a place


    where you will spend a considerable amount of
    time. The Home tab contains the largest number of
    buttons by far, because Microsoft tried to fit as many
    of the most frequently used functions as possible
    onto this tab. There are sets of related buttons
    organized into groups called Clipboard, Font,
    Paragraph, Tools, Shape Styles, Arrange, and
    Editing.

    Insert tab
    Click the Insert tab
    to access the Pages, Illustrations, Diagram Parts,
    Links, and Text groups. Many of the functions
    available on this tab mirror the items on the Insert
    menu in Visio 2007 and earlier.

    Design tab
    Click the Design tab
    to change Page Setup, select Themes or Variants, create
    or edit page Backgrounds, and change page Layout.

    Review tab
    Click the Review tab
    for access to funcBons for Proong, Language,
    Comments, and Reports.

    View tab
    Click the View tab
    As the name suggests, most of the bu>ons on this tab
    aect which Visio features are visible on the screen: The
    lone bu>on in the Views group sets Visio into full-screen
    display mode.

    View tab
    Click the View tab
    As the name suggests, most of the bu>ons on this tab
    aect which Visio features are visible on the screen:

    The lone bu>on in the Views group sets Visio into
    full-screen display mode.

    NOTE
    [ KEYBOARD SHORTCUT Press F5 to enter or exit
    full-screen view mode ]

    The Show group controls which drawing aids and task
    panes are visible.

    View tab

    Use the Zoom bu>ons to change the magnicaBon


    level in the drawing window.
    The Visual Aids group enables and disables various on
    screen drawing aids.

    Use the Window bu>ons to arrange or select among
    mulBple windows when you have more than one
    drawing open.

    The Macros group provides access to the Visio macro
    programming window and to a list of pre-
    programmed add-ons that enhance the capabiliBes of
    Visio.

    Minimizing and restoring the Visio ribbon



    Minimize - Because the ribbon takes a reasonable
    amount of space at the top of the Visio window, you
    may want to minimize it if you need more space for
    the drawing page. The key to doing so is a very small
    up arrow located in the lower-right corner of the
    ribbon.
    Restoring - To restore the ribbon to normal
    operaBon aYer it has been minimized, click the
    pushpin located in the lower-right corner of the
    ribbon.

    Shapes window

    The Shapes window on the leY contains one or more
    stencils, each represented by a header bar containing
    the name of the stencil. Depending on the number of
    open stencils in the Shapes window, a scroll bar might
    appear at the right of the headers.
    The larger window on the right is called the drawing
    window because it contains the drawing page. The
    drawing window is bounded on the top and leY by rulers
    that display inches, millimeters, or whatever units you
    have selected (or your template has selected) for
    measuring page dimensions.
    With the cascading menus open, click Basic Flowchart
    Shapes. Visio opens the Basic Flowchart Shapes stencil.
    In a behavior change from Visio 2010, a check mark
    appears to the leY of the stencil you selected, but the
    y-out menus remain open, allowing you to select
    addiBonal stencils from another stencil family.

    Moving stencils

    Click Basic Flowchart Shapes if it is not already the acBve
    stencil, and then drag a Process shape onto the drawing
    page. Drag a Decision shape onto a dierent part of the
    page. Drag a Start/End shape onto yet another part of
    the page. Drag a Subprocess and a Document onto the
    page.

    Drag and Drop

    Drag and Drop

    Moving stencils

    Hold down the Ctrl + ShiN keys (the cursor will
    change to a magnifying glass with a plus sign), and
    then drag a rectangle around two of the shapes on
    the drawing page.

    Release the mouse bu>on and the keyboard keys.
    Visio sets the view in the drawing window to just the
    rectangle you outlined with the mouse. It displays
    what was selected.
    Press Ctrl + Shift + W to return to a view of the
    whole drawing page.

    Resizing and ReposiOoning Shapes



    Resizing and reposiBoning shapes Once youve placed
    shapes onto the drawing page, you will probably
    need to move or resize some of them. The white
    squares that appear on a selected shape are referred
    to as selecBon handles, resize handles, or just
    handles, and allow you to alter the shape.
    Click Width or Height from the Status bar, then
    a pop up widow will display to rotaOon handle,
    size or position shape.

    Status bar

    Page name tabs display the name of each page and
    the acBve page name is displayed in a dierent color.
    Click any tab to change to that page. Right-click any
    page name tab to access page management funcBons
    including the new Duplicate Page or Rename
    funcBons.
    Click the All buPon to display a list of all pages in the
    diagram. The name of the acBve page is highlighted in
    the list.
    Click the Insert Page bu>on to add a new page. The
    status bar contains a variety of indicators, bu>ons,
    and controls. The bu>ons and indicators on the leY
    end of the status bar are context sensiBve, so they
    will show dierent informaBon depending on the
    state of the drawing

    ConnecOng shapes with lines



    ConnecBng shapes with lines Visio shapes are either
    one-dimensional (1-D) or two-dimensional (2-D). 1-D
    shapes act like lines with endpoints that can be
    a>ached to other shapes. 2-D shapes behave like
    polygons with edges and an interior. However,
    appearances can be deceiving, because some shapes
    that appear to be two-dimensional may actually be 1-
    D shapes in Visio.
    1. On the Home tab, in the Tools group, click the Line
    Tool. NoBce that the cursor changes to a plus sign
    with a diagonal line to the lower right.
    2. Point near any of the ve shapes toward the top of
    the page. NoBce that dark squares appear on the
    edges and in the center of the shapes.

    ConnecOng shapes with lines



    The dark squares are connecOon points. They appear
    whenever you move near them with a 1-D shape or a
    tool like the Line Tool.

    3. Move the cursor near a connecBon point and noBce
    that a green square appears. The square indicates
    that you can click on it to glue one end of the line to
    the connecBon point. If you hold the pointer over the
    square without clicking, toolBp text will appear to
    conrm that you can glue to the connecBon point.

    ConnecOng shapes with lines



    4. Click the connecBon point on the right end of the
    rectangle, drag to the connecBon point on the leY
    edge of the circle, and then release the mouse
    bu>on.

    You have drawn a line that is glued to the edges of the


    two shapes. NoBce that the handle on the originaBng end
    of the glued line shows a green circle and the handle on
    the desBnaBon end shows a white circle with a green dot.


    5. Draw another line above the rectangle but do not
    glue either end to a shape.


    The line shows a white square on the originaBng end and
    a solid gray square on the desBnaBon end.

    ConnecOng shapes with lines



    6. Use the Line Tool to draw a line from the connecBon
    point at the center of the octagon to the long rectangle
    below it. The long rectangle that you created with the
    drawing tool in a previous exercise does not contain any
    connecBon points. Consequently, you can only drop the
    end of the line onto the shape and cant glue it. You can
    conrm which ends are glued by comparing the color
    and pa>ern at each end of this line with the handles in
    the previous two examples.


    ConnecOng shapes with lines



    7. On the Home tab, in the Tools group, click the Pointer
    Tool.

    NOTE

    [KEYBOARD SHORTCUT- Ctrl+ 1 to return to the Pointer]




    PracOce Visio Exercise






    PracOce Visio Exercise


    Chart 1


    New file Categories to Business to Organization


    Chart

    Click Stencils More Shapes to Flowchart to Notch Organization


    Chart Shapes
    Drag & drop Executive Notch to the drawing page
    Home tab from the Tools group click Text {type in the name }
    Change color place arrow in the stencils and right click select Format
    Shape to Solid fill to color blue
    Drag & drop three (3) Manager Notch to the drawing page
    Connector- Dotted-line report to connect the stencils
    Repeat the above add needed.
    End of Exercise

    PracOce Visio Exercise


    Chart 2








    Click Stencils More Shapes to Flowchart to Basic Flowchart Shapes
    Drag & drop Process to the drawing page
    Home tab from the Tools group click Text {type in the name }
    Change color place arrow in the stencils and right click select Format
    Shape to Solid ll to color blue





    PracOce Visio Exercise


    Chart 2








    Click Stencils More Shapes to Flowchart to Basic Flowchart Shapes
    Drag & drop Process to the drawing page
    Home tab from the Tools group click Text {type in the name }
    Change color place arrow in the stencils and right click select Format
    Shape to Solid ll to color blue





    PracOce Visio Exercise


    Chart 2

    File to New to Categories to Business to select


    OrganizaOon Chart Wizard
    Select Create

    PracOce Visio Exercise


    Chart 2

    File to New to Categories to Business to select


    OrganizaOon Chart Wizard
    Select Create

    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2












    PracOce Visio Exercise


    Chart 2

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