ECES MISSION VISSION

MISSION
We, the Electronics and Communications Engineering students of Ateneo de Naga University, conscious that we owe
it as special responsibility to assist our beloved responsible student leadership, camaraderie and individual growth to
various aspects in every students; firmly believe that we can more effectively promote the realization of these by
organizing, and marshalling activities; and rationalizing ourselves; do hereby ordain and promulgate this constitution
and by-laws.
VISION
We want to be known as responsible student leaders whom strives to make rational decisions not just fulfilling
academic excellence but as well as excellence inculcating a standard of service to the entire studentry to establish
an unparalleled commitment and undisputed legacy, something that an Ateneo ECE graduate can always be proud
of.

ELECTRONICS AND COMMUNICATIONS ENGINEERING SOCIETY

ATENEO DE NAGA UNIVERSITY
(Revised on June 2004)
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the Electronics and Communications Engineering students of Ateneo de Naga University, conscious that we owe
it a special responsibility to assist our beloved school in the fulfillment of its mission as an academic institution that
promotes responsible student leadership , camaraderie and individual growth to various aspects in every students;
firmly believe that we can more effectively promote the realization of these by organizing, and marshalling activities;
and rationalizing ourselves; do hereby ordain and promulgate this constitution and by-laws.
Article I
Name and Domicile
Section 1.
The name of the organization shall be Electronics and Communications Engineering Society and
shall have the acronym ECES.
Section 2.
The domicile of this organization is at the Ateneo de Naga University.
Article II
Objectives
Section 1.
To create a learning community wherein every member can show their talent, skills and potential
in academics, quasi-academics, and non-academics during its activities.
Section 2.
To motivate every member to be socially inclined responsible and holistic individuals.
Section 3.
To participate in the development of the school, the Bicol Region and the Philippine society.
Section 4.
To promote fellowship among its members not only within ones campus but also among other
schools.
Section 5.
To improve the quality and standards of Electronics and Communications students.

Article III
Membership
Section 1.
The membership of this organization shall include all the students in Ateneo de Naga University
taking up Bachelor of Science in Electronics and Communications Engineering.
Section 2.
The membership of this organization accounts for a period of one semester renewable every
semester. Membership will remain in force unless canceled by the majority of the Executive Board.
Section 3.
No member shall be expelled, suspended, or otherwise penalized without due process. The
Student Tribunal shall make final decision on the imposition of the penalties.
Article IV
Rights and Duties of Members
Section 1.
The members of this organization shall have the following rights and privileges:
a)
The right to be informed of any activity and/or project of the organization;
b)
The right to participate in all the projects and/or activities of the organization;
c)
The right to vote, to be elected and/or be appointed to any office or position in the organization or
organizations committees provided that he/she complies with the requirements and qualifications provided for.
Section 2.
The members of this organization shall have the following expressed duties and obligations:
a)
The duty to attend meetings, whether regular or special, called upon by the Executive Board or Moderator.
Absences of members during meetings or assemblies waive the right to participate or vote on issues or questions
raised during the meeting or assembly;
b)
The duty to comply with the provision of this constitution and other rules that maybe promulgated or agreed
by the organization;
c)
The duty to vote in assembly or question on matter which may arise therein.
d)
The duty to pay the membership fee and such other fees that may be due in accordance with official activities
of the ECES;
e)
The duty to attend and participate actively in all activities and functions;
f)
The duty to comply with any other lawful requirements set by the organization.
Article V
The Governing Bodies
Section 1.
The governing bodies of this organization shall be:
a)
The Assembly
b)
The Executive Board
1.
2.

Executive Officers
Year Level Representatives

Article VI
The Assembly
Section 1.
Section 2.
Section 3.

Section 4.

The assembly shall be composed of all accredited members of this organization.

The assembly shall have the power to elect the members of the Executive Board.
All Electronics and Communications Engineering students shall be convened at least
once every semester. A Special meeting maybe called upon the written petition of at
least fifty percent of all students or upon the resolution of the council or as it is deemed
necessary.
Notice of Assembly or special assembly shall be disseminated by the Public Information

Section 5.

Officer at least seven days before such meeting. The notice shall state the date, time
and place of such assembly or meeting, also the purpose for which it was called.
The Quorum of any assembly of the organization shall consist of the majority composing
fifty percent plus one (50% + 1) of accredited members, or in its absence, no business
shall be done or discussed unless approved by the majority of the Executive Board or
the President.
Article VII
Executive Board

Section 1.
Section 2.

The Executive Board shall be the governing body of the organization.

The assembly shall elect the Executive Board. The Executive Board shall hold office for a
term of one (1) year until their successors shall have been qualified or duly elected.
Section 3.
It shall be composed of the Executive Officers and the Year Level Representatives.
Section 4.
The Executive Board shall hold Regular Meetings at least twice a month at such convenient time,
date, and place decided upon the Board.
Section 5.
Special Meeting of the Board shall be called at any time by the President or at the request of the
majority of the Board or the Assembly and shall be held at such place and time as may agreed upon.
Section 6.
Notice of Meeting. Whenever a regular or special meeting is to be held, the President shall
authorize the Public Information Officer to give the members a notice in most practical and possible means. It shall
state the date, time, place and purpose for at which it is called. Notice shall be disseminated at least one day before
the said meeting.
Section 7.
A Quorum of any meeting of the Executive Board shall consist of the majority of its members.
Unless there is a quorum or approved by the President, no business may be transacted. A majority of quorum shall
decide on every questions or matter submitted to the Board at any such.
Elections
Section 1.
Election of the Executive Officers and Year Level Representatives of ECES shall be held on the
date, time, manner and place as decided by the Commission on Elections of the Ateneo Engineering Student Council.
Article XII
Moderator
Section 1.
The Moderator shall be an Engineering faculty member with majors in Electronics and
Communication Engineering, appointed by the Dean to hold office for a period of one year or until his successors
shall have been duly appointed in accordance with this constitution.
Section 2.
The Moderator shall certify all the activities, meetings and/or functions of the organization.
Article VII
Funds
Section 1.
At start of every semester, a P 150.00 student fee shall be collected from every ECE student. A
thirty percent of the total collected funds shall be given to the Ateneo Engineering Student Council while the
remaining seventy percent shall be the fund of the organization.
Section 2.
The funds shall be deposited in a bank under the name of the organization and shall be disbursed
only through appropriations and approval of the council.
Section 3.
Only the Treasurer with the approval of the majority of the Executive Board, signed by the
President, shall have accessed to the withdrawal of funds.

Article IX
Office Terms and Appointment
Section 1.
Incumbent officers shall continue to remain in office until their qualified successors have been duly
elected.
Section 2.
All the officers, except the President, shall have the opportunity of being re-elected as long as they
want or as long as they get the majority of votes.
Section 3.
The President, with the approval of the majority of the Executive Board, shall have the authority to
appoint qualified member of the organization to occupy vacant office in the council.
Communications subjects, with a general weighted average of 2.0 ( C ) in all subjects taken.
Section 4.
He / She must not be a President or a Vice-President of any extracurricular or co-curricular
organization within the campus.
Section 5.
Only incoming fifth year ECE students are qualified to run for President. Except for president and
fifth year representative, all other positions should be governed by ECE students from lower year levels. (To be
implemented next school year, 2005-2006)
Article X
Duties and Powers of Officers
Section 1.
The President shall have the following duties:
a)
To be the chief executive of the organization and to supervise its affairs;
b)
To call and preside over all meetings of the council and in case he/she desires to take part in the discussion,
he/she shall name the Internal Vice-President. Or, in the absence of the latter, any member of the council to take the
chair;
c)
To sign and approve all acts, resolutions, and documentations of the council;
d)
To exercise general supervision in all ECES activities;
e)
To implement promulgated resolutions and registrations;
f)
Represents the organization in all school and outside school transactions or whenever there is a need for
representation;
g)
To create committees that is necessary and proper for carrying out the powers and functions of the
organization.
Section 2.
The Internal Vice-President shall have the following duties:
a)
To be responsible for the coordination and transaction of activities or events that happen within the vicinity of
Ateneo de Naga University;
b)
Assists the President in all matters involving the proper discharge of his/her functions;
c)
To take over the functions of the President in case of resignation, removal, suspension, absence, or physical
or mental incapacity that renders the office of the president vacant, either temporary or permanent;
d)
Perform such duties as the President may assign him /her.
Section 3.
The External Vice-President shall have the following duties:
a)
To be responsible for the coordination and transaction of activities or events that happen outside the campus;
b)
Represents the organization in all out-of-school activities whenever the President shall bit be able to comply to;
c)
To preside over council meetings in case of absence to both the President and Internal Vice-President;
d)
To perform other duties as the President may assign him/her.
Section 4.
The Secretary shall have the following duties:
a)
Keep accurate minutes of all the meetings of the assembly and of the Board and to attend to the giving of
notices required by those by-laws to be given.
b)
To be the custodian of all the records, documents, and papers of the organization and to keep complete and
updated records;
c)
Certify all records countersigning with the chairperson or President;
d)
Research, draft and put into final form the documents and papers of the council;
e)
To perform all duties incidental to her position as maybe required of her by the President.
Section 5.
The Treasurer shall have the following duties:
a)
To be an official custodian of the funds the properties of the organization and to keep all the funds with the
bank chosen by the Executive Board;

b)
To be responsible of prompt collection of all fees and contributions from the members or from the Ateneo
Engineering Student Council;
c)
To prepare a semestral report duly certified by the auditor to the Executive Board and the assembly;
d)
To disburse funds necessary upon the approval of the whole council;
e)
To keep financial records and submit financial reports after each activity;
f)
To perform other duties as the council or the President may assign to him/her.
Section 6.
The Auditor shall have the following duties:
a)
To check and audit financial reports and other financial statements or documents prepared by the Treasurer to
ensure proper and effective administration of its assets and resources.
b)
To examine and verify reports or statements and certify the authenticity of the Treasurers report before
submission to the Board and Assembly;
c)
To advise the Board regarding the financial reports of its activities;
d)
To perform other duties as the President or council may assign to him/her.
Section 7.
The Public Information Officer shave have the following duties:
a)
Notify all members of the coming meetings at the most effective way in accordance with this Constitution and
By-laws.
b)
Inform the members of ECES as well as other Engineering students of activities requiring their attendance;
c)
Perform other duties tasked by the council.
Section 8.
The Year Level Representatives shall have the following duties:
a)
Represent the assembly, and participate in all discussions, decision-making, and activities of the Executive
Board.
b)
Inform their year level members of the decisions and plans formulated by the Executive Board, and of the
meetings and activities of the organization.
c)
Perform other duties tasked by the council.
Article XI
Impeachment of Officers
Section 1.
Any member of the council shall be removed from office for any of the following grounds:
a)
Any willful violation of this constitution;
b)
Neglect of duty;
c)
Failure to attend general meeting without valid reasons;
d)
Maltreatment to fellow officers or direct subordinates;
e)
Defilement of funds.
Section 2.
The Executive Board, excluding the person in question, shall decide on whether an officer needs to
be impeached or not subject to the approval of the Moderator.
Section 3.
When removed, the officer shall not be able to hold any position anymore.
Article XII
Amendments
Section 1.
The Executive Board, sitting en banc, by a majority vote may propose any amendment to or
revision of this constitution.
Section 2.
Any amendment to or revision of this constitution shall be valid when ratified by a majority of the
members of Board and Moderator in special meeting called for the purpose, time, and manner of which shall be fixed
by the Executive Board.
Article XIII
Effectivity
Section 1.

This constitution shall take effect immediately upon its ratification by the majority of the
members of the Board in a special meeting called for the purpose and shall
supersede
any other constitution and all amendments thereto.