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    Notice To Explain Sample

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    Gerard Nelson Manalo
    The employee, Maricres O. Antioquia, has been charged with five counts of violating company policy regarding undesirable attitude and behavior in the workplace. She is being summoned to an administrative conference to explain the disciplinary matters and may face penalties up to termination if found guilty. Witnesses will be present and have submitted incident reports documenting Antioquia's actions in January and October 2016 that negatively impacted employee morale and productivity. Antioquia must submit a written explanation within five days and attend the conference on the scheduled date to present her side of the story.

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    Notice To Explain Sample

    Uploaded by

    Gerard Nelson Manalo
    3K views3 pages
    The employee, Maricres O. Antioquia, has been charged with five counts of violating company policy regarding undesirable attitude and behavior in the workplace. She is being summoned to an administrative conference to explain the disciplinary matters and may face penalties up to termination if found guilty. Witnesses will be present and have submitted incident reports documenting Antioquia's actions in January and October 2016 that negatively impacted employee morale and productivity. Antioquia must submit a written explanation within five days and attend the conference on the scheduled date to present her side of the story.

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    Sample Notice to Explain

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    Notice to Explain Sample

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    The employee, Maricres O. Antioquia, has been charged with five counts of violating company policy regarding undesirable attitude and behavior in the workplace. She is being summoned to an administrative conference to explain the disciplinary matters and may face penalties up to termination if found guilty. Witnesses will be present and have submitted incident reports documenting Antioquia's actions in January and October 2016 that negatively impacted employee morale and productivity. Antioquia must submit a written explanation within five days and attend the conference on the scheduled date to present her side of the story.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    3K views3 pages

    Notice To Explain Sample

    Uploaded by

    Gerard Nelson Manalo
    The employee, Maricres O. Antioquia, has been charged with five counts of violating company policy regarding undesirable attitude and behavior in the workplace. She is being summoned to an administrative conference to explain the disciplinary matters and may face penalties up to termination if found guilty. Witnesses will be present and have submitted incident reports documenting Antioquia's actions in January and October 2016 that negatively impacted employee morale and productivity. Antioquia must submit a written explanation within five days and attend the conference on the scheduled date to present her side of the story.

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    Maricres O. Antioquia received a notice to explain regarding 5 counts of being notoriously undesirable to fellow employees through her attitude and behavior during office hours. She has been invited to attend an administrative conference to verbally explain her side.

    Maricres O. Antioquia is being charged with 5 counts of violating Policy D, Section 1, sub-section 1.5 which prohibits being notoriously undesirable to fellow employees due to attitude and behavior practices during office hours.

    The witnesses named in the incident reports are: 1) Luisa Bernal 2) Hazelle Joie Delos Triños 3) Joana A. Diana 4) Erica Yusores 5) Jeanalyn Esposo

    Company Letterhead)

    (Company Contact Details)


    October 19, 2016
    Maricres O. Antioquia
    Collection Agent
    (Contact Details of Employee)
    Subject: NOTICE TO EXPLAIN WITH INVITATION TO
    ATTEND ADMINISTRATIVE CONFERENCE
    ----------------------------------------------------------------------------Dear Ms. Antioquia:
    Please submit your written explanation to the DISCIPLINARY MATTER(S) being
    charged against you described or narrated below within FIVE (5) DAYS from
    the date that this Notice was served upon you.
    Also, please attend the conference to be held on October __, 2016 at
    ______
    (am/pm)
    at_____________________________ as this will give you
    additional opportunity to verbally explain your side and present your
    witnesses and other evidence regarding the said disciplinary matter.
    You have the right to be represented by any counsel or person of your
    choice.
    In the event that you are found guilty of the said charge, the company may
    terminate you from employment and/or impose other appropriate penalties.
    This Notice consists of three (3) pages excluding attachments.
    Kindly give this matter your priority attention.
    Very truly yours,
    Ms. Fatima B. Castillo
    Human Resources Directress

    DISCIPLINARY MATTER

    What was/were the offense(s) committed:


    Policy D, Section 1, sub-section 1.5 (5 counts) which provides, to wit:
    1.5 Being notoriously undesirable to fellow employee due to
    attitude and behavior practices during office hour.
    1st offense -

    7-30 days suspension

    2nd offense -

    Dismissal

    When was/were the offense(s) committed (date & time):


    For the first three (3) counts, these incidents happened sometime in
    January 2016.
    For the next two (2) counts, these incidents happened sometime
    between October 7 to 12, 2016.
    Where was/were the offense(s) committed:
    All acts of notoriously undesirable conduct happened in Anchors
    principal place of business.
    Who is being charged of the offense:
    Marices O. Antioquia
    Who are the witnesses:
    1.
    2.
    3.
    4.
    5.

    Luisa Bernal (Supervisor-Citibank account)


    Hazelle Joie Delos Trios (Administrative staff)
    Joana A. Diana (Collector-Citibank account)
    Erica Yusores (Collector-trainee)
    Jeanalyn Esposo (Collectr-trainee)

    How was the offense committed:


    Attached herein as ANNEX A-series are copies of the incident
    reports filed and submitted by the above-named witnesses and
    complainants.
    How did the offense adversely affect the company:
    The notoriously undesirable attitude of Ms. Antioquia affected the
    morale of the companys employees most particularly in her account
    (Citibank) which is the companys biggest client. An employee

    demoralized by a much senior employee would definitely affect the


    production of the employee as well as the entire team. To date, the
    production output of the Citibank team has decreased since the
    undesirable attitude of Ms. Antioquia affected her teammates.
    Furthermore, the complaints and incident reports submitted by her
    colleague suggests that Ms. Antioquia manifests ill will in her work and
    to the company management.
    ACKNOWLEDGMENT RECEIPT OF NOTICE:
    Signature Over Printed Name: ____________________________________
    Date: ____________________________
    Time: ___________________________
    Place: ___________________________
    WITNESS TO THE SERVICE OF NOTICE:
    Signature Over Printed Name: ____________________________________
    Date: ____________________________
    Time: ____________________________
    Place: ____________________________

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