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Sap Basics

SAP stands for Systems, Applications, and Products in Data Processing. It is an enterprise resource planning software that allows companies to track business resources like inventory, financials, human resources, and more in real-time. SAP has functional modules for areas like materials management, production, sales and distribution, and human resources. Key aspects of SAP include creating material and vendor masters to record product and supplier information, maintaining source lists to identify preferred suppliers, and generating purchase orders to procure materials from vendors based on requirements. Reports in SAP help analyze data and arrive at business decisions.

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395 views

Sap Basics

SAP stands for Systems, Applications, and Products in Data Processing. It is an enterprise resource planning software that allows companies to track business resources like inventory, financials, human resources, and more in real-time. SAP has functional modules for areas like materials management, production, sales and distribution, and human resources. Key aspects of SAP include creating material and vendor masters to record product and supplier information, maintaining source lists to identify preferred suppliers, and generating purchase orders to procure materials from vendors based on requirements. Reports in SAP help analyze data and arrive at business decisions.

Uploaded by

ravikumarac16
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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SAP Basics

Prepared by Lavanya.M
Brief intro on SAP

SAP stands for Systems, Applications, Products in Data Processing. It is the leading
Enterprise Information and Management Package worldwide. Use of this package
makes it possible to track and manage, in real-time, sales, Production, finance
accounting and human resources in an enterprise.

SAP the company was founded in Germany in 1972 by five ex-IBM engineers. The
Client/Server technology turned out to be killer for SAP especially in North American
region.

SAP has both Functional and Technical Modules.

SAP is customized to business requirements, GAP analysis is calculated while


customizing to business requirements

GAP analysis is one that is used to analysis between the application availability and
business requirement. This would help us to calculate the time taken to customize
the application.
Access the SAP
Use the SAP logon to login to an SAP system (must be
installed on the client side)
Select the system (ECC 6.0) and click on Log on
Access the SAP
Or, alternatively, use the SAP Web GUI to login to
SAP via any browser
SAP - Menus

SAP Menu
SAP - Menus

User Menu Displays the logged on user roles, Type of Authorization,


Managing favorites.

SAP Menu Shows all the available menus of the SAP system

Business Workplace -
Business & Communication Process within the Enterprise
Internal and External mailing of a company.
Receives all work items that are assigned
Comparison of Window and SAP
Navigate SAP just like windows via menu trees & folders

Windows Explorer
Sample SAP Screen
SAP Logistics

SAP Logistics is an enterprise software application that helps


automate supply chain operations related to logistics.

Logistics refers to the process of getting a product or service to


its desired location upon request. There are many tasks that are
involved in this process including transportation, purchasing,
warehousing, and others. If all these tasks work efficiently, the
product or service gets to its desired destination on time and at
the lowest possible cost.
Logistics Modules in SAP

Materials Management
Plant Maintenance
Production Planning
Production Processing
Quality Management
Sales and Distribution
Service Management
Warehouse Management
Logistics Material Management

MM is the materials management module of the SAP


ERP software package.

SAP MM is all about managing the materials i.e. the resources of


an organization. The main functionality within MM includes
purchasing, Inventory management, valuation and assignment,
batch management and classification.

Materials management is integrated with other modules such


as SD, PP and QM. Materials management is used
for procurement and inventory management.

The module has two important master data - material and vendor.
Broadly, the various levels that can be defined for a SAP MM
implementation are: Client, Company Code, Plant, Storage
Location and Purchase Organization.
Navigation in SAP
Transactions codes are used to
navigate from one screen to the
other. Each SAP screen has a unique
transaction code.
We can also navigate to screens with
the help of SAP Menu.
SAP Material Master
SAP Material Master is created to
record the information of a particular
material.
Material Master is created to identify
the material and processes in which
a Material can be procured.
Creation of Material

Create a Material MM01 (Transaction code)

Enter the Details of the materials


and click on select views
Creation of Material (Contd..)

Select the required Views


for creation of Material

Click on ok
Creation of Material (Contd..)

Enter Plant code


Creation of Material (Contd..)

Click on Save to Create the Material


after entering the data in all screens

Enter the required data in Basic


Data1, Basic
Data2,Purchasing,Plant data
storage, Accounting screens.
SAP Vendor Master
Vendor Master helps us to identify
the vendors for a particular material.
Creation of vendor Master is
important if materials have to be
procured from external parties.
Validity of Vendor can be maintained.
Creation of Vendor

Create Vendors - XK01 (Transaction code)

Enter the company code and Organization. Click on


Enter to enter the details of the vendor
Creation of Vendor (Contd..)

Enter the vendor details in the below


screens which are listed.
Address details
Vendor control
Payment Transactions
Accounting Information
Purchasing data
Partner functions

Note: To Navigate to the listed screens press enter, once you complete filling the details
in each screen.
Creation of Vendor (Contd..)

Click on Yes to save the


Vendor details
Creation of Vendor (Contd..)

Created Vendor details is displayed in the bottom of


the screen
SAP Quota Arrangement
Quota arrangements is maintained
for vendors.
Quota arrangement is helpful to split
the required material supply between
vendors.
This helps to set valid from and valid
to dates.
Create quota arrangement
Create a Quota Arrangement MEQ1(Transaction code)
Create quota arrangement (Contd..)

Click on Save to create the


quota arrangement

Enter Valid To and Minimum Qty Split


SAP Info Record
This is where information regarding
Material and Vendor is stored.
Procurement Info record, SAP
provides the data available to
Purchase Order form.
Creation of Info Record
Create a Quota Arrangement ME11 (Transaction code)

Four Types of Info category,


choose one and Press Enter.
Creation of Info Record (Contd)

General Data,
Purchase
organization
data1, Purchase
organization
data2,Text
overview
screens data to
be filled.

Note: To Navigate to the listed screens press enter, once you complete filling the details
in each screen.
Creation of Info Record (Contd)

Info record is created, Message is displayed


in the bottom of the page
SAP Source List
Source List is maintained to identify the
preferred sources of supply for certain
material.
If source list is properly maintained, it will
identify the source of a material and the
period of time in which you can order a
material.
Source List is created to automatically
assign the source of supply in Purchase
Requisition.
Maintain Source List
Maintain Source List ME01(Transaction code)
Maintain Source List (Contd..)

Enter Valid from and Valid to data in the


field for a Particular Vendor
Maintain Source List (Contd..)

Source List for the material is changed


SAP Purchase Order

Purchase Order is created based on Material


Requirement.
It is a document to record purchase based on
agreement with the Vendor.
Purchase Order can be created for Material with
or without Material Master.
Creation of Purchase Order
Creation of Purchase Order ME21n (Transaction code)

Enter the details of Purch Org, Group and


Company code
Creation of Purchase Order (Contd)

Enter the Payment Terms


Creation of Purchase Order (Contd)

Purchase order details displayed


Creation of Purchase Order (Contd)

PO is created, Message is displayed with the document


number.
SAP Reports
Reports are collection of records that
are helpful for arriving at important
decisions.
Reports can be filtered based on
requirements parameters. For e.g.,
TCode MM60 we can filter based on
Material ans Plant or Plant or Material
or it can even be a blind filter.
Standard Sap MM Reports

MB51 Material Doc. List


MB5L List of Stock Values: Balances
MB5T Display of Stock in Transit
MBBS Display valuated special stock
MBLB Stock Value at vendor side
MC$G PURCHIS: Material PurchVal Selection
MC$I PURCHIS: Material PurchQty Selection
MC.1 INVCO: Plant Anal. Selection: Stock
MC.2 INVCO: Plant Anal.Selection, Rec/Iss
MC.5 INVCO: SLoc Anal. Selection, Stock
MC.9 INVCO: Material Anal.Selection,Stock
MC.A INVCO: Mat.Anal.Selection, Rec/Iss
MC.L INVCO: Mat.Group Analysis Sel. Stock
MC48 INVCO: Anal. of Current Stock Values
MC50 INVCO: Analysis of Dead Stock
MCBA INVCO: Plant Analysis Selection
MCBC INVCO: Stor. Loc. Analysis Selection
MCBE INVCO: Material Analysis Selection
MCBK INVCO: MatGrp Analysis Selection
Standard Sap MM Reports

MCBR INVCO: Batch Analysis Selection


MCE1 PURCHIS: PurchGrp Analysis Selection
MCE3 PURCHIS: Vendor Analysis Selection
MCE5 PURCHIS: MatGrp Analysis Selection
MCE7 PURCHIS: Material Analysis Selection
MCW3 PURCHIS: Evaluate VBD Header
MCW4 PURCHIS: Evaluate VBD Item
ME2L Purchase Orders by Vendor
ME2M Purchase Orders by Material
ME2N Purchase Orders by PO Number
MIR6 Invoice Overview
MMBE Stock Overview
Comments & Queries-
Queries are always welcome.

Send emails to:

[email protected]

Thanks & Happy Learning..

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