IATF 16949 2016 Gap Tool Instructions

IATF 16949:2016
Gap Analysis Tool

Supplemental information for conducting a workshop to complete the Gap Tool.
2016 Plexus International & AIAG, All rights reserved.
Overview
The Gap Tool provides your organization with a framework for
completing an initial evaluation to determine the level of complexity of
transitioning from ISO/TS 16949:2009 to ISO 9001:2015 and IATF
16949:2016.
The tool is intended to be completed in a workshop environment. The
workshop must be carried out using a multidisciplinary approach where
every process of the QMS is represented, including a representative of
top management.
The published standards for ISO 9000:2015, ISO 9001:2015 and IATF
16949:2016 must be available during this workshop. It will be most
beneficial if all participants read all three standards before the workshop.
The output of this workshop will become the input for building an
implementation plan.
Initial Activities
It is highly recommended to start with an analysis of Annex A of ISO
9001:2015, which provides context and an understanding of the new
features of ISO 9001:2015. A discussion should take place to ensure
a common understanding is achieved by all participants.
The next activity should be focused on understanding the
fundamentals of a QMS by reviewing Section 2 of ISO 9000:2015.
Special attention should be given to the new Quality Management
Principles. There should be a discussion regarding the comparison
of the guidance provided in Section 2 against the current status of
your QMS.
Recommendations
When completing the Gap Tool during the workshop, the first
activity should be to review the Introduction of ISO 9001:2015.
As well, an organization should review and assess their
understanding of the new definitions in the Terms and Definitions
section of ISO 9001:2015 and IATF 16949:2016.
It is highly recommended that the Gap Tool be completed by clause

(i.e. complete all of clause 4, then complete the following clause).
Completing the Gap Tool

Column A: Clauses of ISO 9001:2015 and IATF 16949:2016 are
listed.
Note: Cells with a white background represent clauses from ISO 9001:2015, and cells
with a blue background represent clauses from IATF 16949:2016.
Column B: Indicate whether the clause is a new requirement.

Column C: List applicable processes. Each process owner should
indicate if the requirements are applicable to her/his process. This is a
very important part of the Gap Tool and requires that every process
owner carefully review the requirements in each clause.

Column D: Each process owner is to assess the current level of
implementation of the affected process on a scale of 1-5 with 1
representing fully implemented and 5 representing nothing in place.
Not every process will have the same values.
Column E: Indicate the rationale behind the assigned value in the
previous column, level of current implementation.
Column F: Each process owner is to assess the level of difficulty
associated with implementation of the affected process on a scale of
1-5 with 1 representing not difficult and 5 representing very difficult.
Again, not every process will have the same values.
Column G: Indicate the rationale behind the assigned value in the
previous column, level of difficulty to implement.

Column H: Indicates the level of complexity to implement each
process. The value for the level of complexity is the result of
multiplying the values listed in columns D and F for each process. This
value is automatically generated by tool. Level of complexity can
range from 1-25 with 1 being the lowest level of complexity to
implement and 25 being the highest level of complexity to implement.
Green, yellow and red colors are used to provide a visual
understanding of the level of complexity. This value can be used to
identify in which processes the implementation project should focus
and will also assist in the determination of the resources needed.
Column I: Identify what activities need to be performed to close the
gap.
Column J: Identify what resources are needed to perform the
activities.
Level of Implementation
Complexity Matrix
5
10
15
20
25
12
16
20
12
15
10
Level of Difficulty
Conclusion
The Gap Tool allows your organization to identify the differences
that need to be addressed between your organizations current
QMS and ISO 9001:2015 and IATF 16949:2016. As well, the Gap
Tool can be utilized as a key input in the planning process for the
implementation of ISO 9001:2015 and IATF 16949:2016.
By completing the Gap Tool you will learn how processes are
interrelated through all the requirements of ISO 9001:2015 and
IATF 16949:2016.
The Gap Tool can be utilized by organizations currently certified to
ISO/TS 16949:2016 and organizations seeking certification to the
automotive standard for the first time.
AIAG & Plexus

AIAG and Plexus work together to design, develop, and deliver
training and certification for automotive third-party auditors, OEMs
and suppliers worldwide.
Plexus is proud to be recognized as the global AIAG-certified
training partner in automotive quality.
Collaboratively, AIAG and Plexus offer a variety of transitioning,
understanding, and auditor training courses aligned with key
expectations of OEMs and the automotive industry. Training will be
available both online and face-to-face, including on-site.
Visit the AIAG website to discover what training meets your needs:
https://www.aiag.org/
Contact Us
AIAG
www.AIAG.org
[email protected]
Toll Free: 1-877-275-2424
Local: 248-358-3003
To contact an AIAG certified Training Distributor in your country, please visit:
https://www.aiag.org/international/aiag-certified-training-distribution
Plexus International
www.plexusintl.com
[email protected]
Toll Free: 1-888-plexus-1 / 1-888-753-9871
Local: 612-238-1200
To contact a Plexus International Partner in your country, please visit:
www.plexusintl.com/view/global-locations

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What is the purpose of conducting a gap analysis workshop?

What are the recommended initial activities when conducting the gap analysis workshop?

IATF 16949:2016

Gap Analysis Tool

2016 Plexus International & AIAG, All rights reserved.

2016 Plexus International & AIAG, All rights reserved.

It is highly recommended that the Gap Tool be completed by clause

2016 Plexus International & AIAG, All rights reserved.

Completing the Gap Tool

Column B: Indicate whether the clause is a new requirement.

2016 Plexus International & AIAG, All rights reserved.

Completing the Gap Tool

2016 Plexus International & AIAG, All rights reserved.

Completing the Gap Tool

2016 Plexus International & AIAG, All rights reserved.

AIAG & Plexus

2016 Plexus International & AIAG, All rights reserved.

2016 Plexus International & AIAG, All rights reserved.

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