CMG

101

CONTRACTOR MANAGEMENT GUIDELINES

CONSISTING
1 ESTABLISHING
2 OPERATING
3 EXECUTING

The

Construction

Industry

OF

CONSTRUCTION BUSINESS

CONSTRUCTION BUSINESS

CONSTRUCTION PROJECT

Development

Board

E STABLISHING A C ONSTRUCTION B USINESS

TOPIC

CONTENTS

The fundamentals of a
construction business

Introduction to the business world

Income
Expenditure
Profits and losses
Resources
Mark-up
Attributes of a successful contractor

The construction
business
environment

The professional team (architect, engineers,

quantity surveyor and project manager)
Joint ventures
Subcontracting

Forms of business

Business types
Sole proprietorships
Partnerships
Close Corporations (CC)
Companies

Taxes

4
T h e

Contracting strategies

Government's primary revenue streams

Value Added Tax
Income tax
Employee tax

C o n s t r u c t i o n

I n d u s t r y

D e v e l o p m e n t

B o a r d

SECTION 1

SECTION 1

SECTION 1

CONTINUED
TOPIC

CONTENTS

Compliance with
statutory requirements

Operating a construction business

Unemployment Insurance
Skills development levies
Compensation for occupational injuries and diseases

Taxes
Safety on site
Basic conditions of employment
Labour relations
Registration as a home builder
Registration with the Construction Industry Development Board

Growing a construction
business

The benefits of growing a construction business

Grow a business or expand it?
Growth: Not always a good thing!

When to start growing a business

Where to find opportunities for growth
Targeting and planning for growth
Driving the business plan
Options for growth

The

Construction

Industry

Development

Board

SECTION 1.1: THE

FUNDAMENTALS OF A

CONSTRUCTION BUSINESS

INTRODUCTION

TO THE BUSINESS WORLD

The business world comprises many enterprises that are selling goods which people need (products)
and/or doing something for other people (services). Construction businesses sell their services and
products to a client through a contract that is either agreed verbally or is committed to in writing.
To be financially sustainable, any business must invoice or bill clients more than the total of all the
monies that are expended in the course of running the business. The amount invoiced, and

Whatever a business
does, it does so for a
profit to grow the
business and add
value to its
shareholders.

subsequently paid, is known as income. The amount of money spent on expenses is known as
expenditure.

To operate as a successful business in the construction industry, income per contract should always be
greater than expenditure per contract.

INCOME
The reason why businesses fail is that they do not generate enough income to cover their expenditure.
It is therefore extremely important that income and cash received are concepts that are clearly
understood.
The price quoted for a project should always exceed expenses. This is, however, not enough.
Businesses can fail if monies received do not come in time to pay expenses, for example, when a
supplier of goods or services demands payment. Construction businesses can also fail if they have
insufficient cash to pay for the plant, equipment, materials and labour (resources) required to construct

A construction
business needs to
generate sufficient
cash to pay for the
equipment, plant,
materials and labour
used to construct the
works on time.

or maintain works.
The amount of money that is available at any one time to pay for resources, service providers or
suppliers is known as the contractor's cash reserve. Cash reserves can be built up from borrowings
(e.g. from a bank) or earnings (e.g. from projects). It is always better to try to generate cash reserves
from your earnings rather than your borrowings. Borrowing money costs money. Businesses have to
pay interest on borrowings.
Businesses must only borrow money if they are sure that they will be able to repay the money. People
in turn, should only go into business if they are sure that they can manage a business' cash flow.
Total income in a particular year is referred to as turnover.

EXPENDITURE
Expenditure includes every single item that a business needs to pay money for, e.g.:
Once-off costs: these are the once-off costs of the business as a whole. Examples of the once-off
costs are the cost of creating the company, office equipment such as computers, software and office
furniture that are bought for the business.
Recurrent costs: these are the day-to-day operating costs that are paid every month. Examples of
recurrent costs are rent, hire of photocopiers, regular office staff costs, water and lights and
insurances.
Project costs: these are the costs specific to each particular contract or project. They include the site

Without a sure
income and sufficient
cash reserves, a
business will not be
able to operate and
will go out of
business.

establishment, site overhead and supervision costs, materials, plant, equipment and labour specific
to the projects on which a contractor is working.
Interest: borrowing money costs money. Interest on monies borrowed is therefore an expense.
Taxes: these comprise company tax, employees tax and VAT. Employees' tax is covered in the wage
bill. VAT should neither be regarded as an income nor an expense. The government taxes profits.
The South African Receiver of Revenue charges a percentage tax on a business' total income, minus
their total expenditure, including any interest that was paid in the running of a business.

The safest way of

expanding a business
is out of retained
profit. Profit should
not be used to fund
spending sprees. It
should rather be
invested in the
business to ensure a
more prosperous
future.

PROFITS

AND LOSSES

Profit is the amount of money that remains after all expenses have been paid. Profit does not include

salaries, wages, cost of hire of bakkies, rentals or any other cost that is included in expenditure. Note
that the salary of a business owner is an expense and not a profit.
Phrases that are commonly encountered with respect to profit are:
Profit Before Interest and Tax (PBIT).
Profit Before Tax (PBT).
Profit After Tax (PAT).
Loss is the shortfall between income and expenditure that needs to be funded by the business.

RESOURCES
Resources refer to the various elements that a construction business uses to execute a
contract. These resources comprise:
Labour which is used to construct or maintain works.
Equipment which is required to construct or maintain works, e.g. machinery, power tools,
scaffolding, vehicles, etc.
Plant which is installed into the works.
Materials which are incorporated into the works.
Money required to pay for the labour, equipment, plant and materials.
A business needs to not only manage resources, but also to market resources.
In a construction business, the cost of these resources can be split into various sections,
being:
Business operating costs/recurrent costs.
Once-off business costs.
Project overhead costs (preliminary and general items).
Project work content/measured work.
A contractor should match resources to each of the elements, and then ensure that income includes
sufficient money to pay for all the resources identified and to make a profit.

MARK-UP
Mark-up refers to the amount that a contractor will add on the cost of the measured works and
preliminary and general items. A contractor needs to provide sufficient mark-up to cover the costs of
business overheads (business operating costs and once-off business costs), profits, and an allowance
for risks.

There is always a risk on every project. The extent of the risk will depend on a variety of factors such

Risk is the chance of

something happening
that could have a
bad impact on the
profit associated with
a project.

as the stability of the workforce, dependability of supplies and closeness to your suppliers, ability of the
client to pay, etc.

ATTRIBUTES

OF A SUCCESSFUL CONTRACTOR

The attributes of a successful contractor are that they:

Motivate their workforce to produce the correct quality of work in as short a time as possible (i.e.
they have high levels of productivity).

A successful
construction business
has:
A continuous work
flow.

Satisfy their customers' expectations.

Pay their suppliers on time to increase their credit rating and to obtain any discounts that are offered.
Have the confidence of their bank manager.
Pay their taxes on time.

Clients that are fully

satisfied with the
quality and
timelines of its
work.

Comply with statutory requirements.

Identify opportunities and take maximum advantage of them.
Have the respect of their clients, their customers and their peers (colleagues and competitors).
Make a good profit every year.
A successful contractor has, or can obtain, various management skills including those
relating to:
Setting of appropriate targets (goals and objectives) for achievement and against which the business
can measure itself.
Marketing the business effectively.
Pricing products and services correctly.
The ability to buy and/or hire plant, equipment and materials at competitive prices.
Managing profits and losses and the business' cash flow.
The ability to keep records of all business transactions.
Managing the workforce.
Planning ahead.
Managing time effectively.

The success of a
construction business
depends upon its
understanding of how
internal and external
factors affect the
business and how to
deal with them.

In addition, a successful contractor must be able to:

Interact effectively with clients and their professional teams.
Have the ability to know what his rights are and, as importantly, when to fight for his rights, when
to negotiate and when not to fight.
As with any businessperson, a contractor must be able to make decisions. These must be based on all
the available information and then, once they are made, a successful contractor must stand by those
decisions and do whatever is necessary to achieve the required outcomes relating to those decisions.
The construction
industry is not a
place for the faint
hearted.
It is a ruthless world
where it is the
survival of the
fittest.

A successful contractor must be prepared to work long hours as the projects may demand from timeto-time. However, a contractor must be able to manage his overtime to suit personal commitments
outside of the business.
Above all, the contractor must observe the three absolutes of project/construction management,
namely that a project must be completed on time to the required quality and within budget.
The contractor must therefore be able to do the right things, right the first time, at the right time, to the
right quality, at the right cost.

SECTION 1.2: THE

CONSTRUCTION
BUSINESS ENVIRONMENT

CONTRACTING

STRATEGIES

Construction works may be defined as everything that is constructed or results from

construction operations. These need to be designed and constructed. Construction
works also need to be maintained so that they continue to serve the purpose for

DESIGN BY EMPLOYER

which they were constructed.

EMPLOYER

Clients often do not possess the expertise or resources to design and construct
construction works. They contract or employ businesses to do so in which case they
are often referred to as employers.

DESIGNER
(CONSULTANT)

CONSTRUCTOR
(CONTRACTOR)

In the design by employer contracting strategy, the employer appoints

consultants (design professionals) to design the works and a contractor to construct
the works designed by the appointed consultants. The consultant is also required

DESIGN AND BUILD

to confirm that the contractor constructs the works according to the requirements
EMPLOYER

of the consultant's design.

In the design and build contracting strategy, the client appoints a contractor to
both design and build the works. The contractor usually appoints a consultant to
design the works for him.

CONSTRUCTOR AND DESIGNER

(CONTRACTOR)

The design by employer contracting strategy is the most popular approach in

South Africa to providing construction works.
The client may also appoint a professional or a consultant to provide the contractor with the drawings
and any instructions regarding how the works are to be constructed. This professional will also be
required to certify the amount of money due to the contactor.

THE

PROFESSIONAL TEAM

On projects there will often be what is generally referred to as the professional team. This team can
comprise one or many professional people called consultants. They are appointed by the client to
perform various activities.
Those responsible for the design of construction works are skilled people who have qualifications from
a university or other institution of higher learning and who are professionally registered with the
Engineering Council of South Africa or the South African Council for the Architectural Profession.

Architect
The architect is involved in building projects. The architect needs to know various aspects about the
building that is being developed. He will know where the building lines are, i.e. the lines away from
the boundary over which the building must not be built. He also knows the area of the buildings that
is allowed by the municipality to be built on a particular site and the amount of parking that must be
provided. He will also know how high a structure can be built on a particular site. His training would
enable him to design a building in such a manner that certain parts of the building would receive the
maximum amount of sunlight. For example, the architect would normally try to position the living areas
of a house to face in a northerly direction and the cooking areas to the south so that the living areas
receive the maximum amount of sun during the day. An office window facing west, i.e. into the setting
sun would be unbearable in most parts of South Africa in the afternoons without air-conditioning to
the building.
5

The size of the

professional team
depends on the size
of the project. A
house construction
project may only
have an architect
whereas a shopping
centre construction
project could have an
architect, quantity
surveyor, project
manager, civil,
structural, mechanical
and electrical
engineers.

The architect is extremely important to the client when it comes to the design of his building. The
architect can make a building usable and functional in the most economic and efficient way. If the
architect does not have the required training or if an owner builds a building himself without making
use of the services of an architect there could be problems with the completed structures. These
problems could include not being able to get the approval of the municipality to use the building, or
that the buildings would not be functional for the intended use.
The architect also may produce the certificate on which the contractor gets paid, or he may authorise
the payment of a certificate that has been produced by a quantity surveyor who has been appointed
as part of the same professional team.

Engineers
There are several types of engineers that a contractor may encounter. These include (most
commonly):
Civil engineers.
Structural engineers.
Electrical engineers.
Mechanical engineers.
Engineers are the people who make sure that the various structures or pipe lines or air-conditioning
units, etc., meet the design requirements on the various projects. For example, in a building designed
by an architect there could be structural components incorporated in the structure, i.e. concrete slabs.
The structural engineer will have to calculate the required thickness of the concrete slab and the
required amount of reinforcement to be placed in the concrete slab. Should the contractor not build
the slab to the required thickness and not placing the required diameter steel in the correct position,
the slab could fall.
A road is designed by a civil engineer who will determine the number and loads of the vehicles that
will use a particular road over a required period. He will then design the foundation layers of the road
to ensure the road will last over the required period. A civil engineer will also be involved in projects
involving the construction of municipal services (water mains, sewer pipelines and stormwater systems),
and his job on these projects will include calculation of the diameter of water pipes and sewerage
pipes and also in ensuring that all the municipal regulations are complied with. Generally, wherever
there are roads or services beneath the ground, a civil engineer will be involved, and whenever there
Before starting a
project contractors
should understand
who is on the
professional team
and what their roles
and responsibilities
are in accordance
with their contract.
It is in the contractor's
interest to get on with
each of the members
of the professional
team. This is not
always easy, but
wherever a contractor
can, he should strive
to do this.

are structures above the ground more than one story in height, it is normal that a structural engineer
will be required on a project.
The mechanical engineer's function is to ensure that all the mechanical equipment that is built into a
particular building will function satisfactorily, for example, the air-conditioning. The mechanical
engineer will know how much air-conditioning will be required to keep rooms and areas in a building
at a particular temperature within various seasons at various times of the day. He will thus design the
air-conditioning plant and the air-conditioning units to suit the most efficient and effective way that the
building's temperature can be regulated.
An electrical engineer will be required to design the lighting layouts in a building and to make sure
that all the mechanical equipment, apparatus, stoves, etc., have sufficient power for them to operate
satisfactorily.
The client pays the municipality or Eskom based on the amount of power that is supplied to a building.
If the electrical engineer overestimates the power requirements, then the owner of the building will pay
too much. If he underestimates the requirements, then various pieces of equipment will not function
properly.

The other types of engineers that a contractor may come across are lift engineers or refrigeration
engineers that have specific and detailed knowledge of various elements of the building in which they
specialise. The similarity between all of the engineers is that they are all qualified to design the various
aspects of a construction works project by way of their qualifications and experience. They take the
responsibility for the design and, if the contractor builds to their design and the design fails, then the
engineer is liable to rectify the work at his own cost, or he can be sued for damages that occur due
to poor design. This can include injury to persons and loss of life. If the contractor does not build in
accordance with the engineer's design, then the responsibility is transferred to the contractor, who then
becomes liable for any faults and becomes responsible for any damages that can arise in the buildings
and civil works due to the non-compliance to the design and/or specifications by the engineer.

Quantity surveyor
The quantity surveyor is also a qualified professional who is employed on building projects to
measure the works. He will calculate the cost of a building by splitting the building up into various
elements and trades which will include brickwork, plastering, carpeting, etc., and will measure the work
that is required in each of the trades. He will then produce a bill of quantities and the contract
documents on which the contractors bid. The quantity surveyor will be involved in the adjudication of
the tenders and ensuring that all contractors comply with the terms and conditions of the contract. The
quantity surveyor is employed on the project to measure the works on behalf of the client as the
contractor progresses with the work and produce the payment certificate which the client uses to pay
the contractor.
The quantity surveyor is employed on building projects and is generally not involved on civil
engineering projects where the quantities are measured by the civil engineer. On some building
projects the architect himself performs the quantity surveying functions with regard to the producing of
the payment certificate. In fact, the architect may issue certificates on building projects even though
the architect may have a quantity surveyor working with him.

Project manager
The project manager is chosen by the client for that person's or organisation's ability to successfully
manage the completion of a project on time, within budget and to the required quality. It is possible
that the project manager will not liaise directly with the contractor, but will liaise with the professional
team who are appointed to ensure that the works progress satisfactorily. The roles and responsibilities
of a project manager could be very broad and could include the management of a whole project from
its conceptual design stage through its tendering stage, its construction stage and its handover and
commissioning phases. It could, however, be restricted to purely the installation of shop fitting for a

The contractor may

also appoint a person
whom he refers to as
project or contracts
manager but he will
not be a part of the
professional team.

particular company who are going to be letting some space in the building that is being constructed.
The contractor must ensure that he knows what the responsibilities of the project manager are on a
project, if there is one appointed.

JOINT

VENTURES

Contractors may form joint ventures for a number of reasons, including:

The project is too large or complex for one company to undertake with its available resources.
The project requires specialist skills or abilities which the company is unable to provide on its own.
In developing countries, including South Africa, the skills and expertise of emerging firms can be
developed through their association in joint ventures with well-established, experienced companies.

Joint ventures are

unincorporated
bodies, regarded in
law as partnerships in
which the partners
are jointly and
severally liable for
the acts, neglects and
omissions of the
partnership.

Joint ventures may operate in two distinctly different ways, but in practice most operate as a
The successful
operation of a joint
venture requires a
high degree of trust
and cooperation
between the
members.
The following
standard joint venture
agreements are
available:
cidb Joint Venture
Agreement.
The South African
Federation of Civil
Engineering
Contractors (SAFCEC)
Joint Venture
Agreement and
Heads of Agreement.

mix of the two broad alternatives which are:

The members of the joint venture pool their resources and the contract is executed by the joint
venture using the pooled resources.
The work and obligations making up the contract are broken down into discrete elements or
sections, usually on the basis of locality, the nature of the work or the capabilities and resources
required. Each element is assigned to a specific member of the joint venture who assumes full
responsibility for its execution under the direction of the joint venture.
A joint venture agreement should:
Clearly and comprehensively set out the contributions to be made by each member towards the
activities of the joint venture in securing and executing the contract and should allocate monetary
values to such contributions.
Record the percentage participation by each member in all aspects of the fortunes of the joint
venture, including risks, rewards, losses and liabilities.
Provide for meaningful input by all members to the policy-making and management activities of the
joint venture.
Provide for the establishment of a management body for the joint venture.
Should provide measures to limit, as far as possible, losses to the joint venture by the default of a
member.
Promote consensus between the members whilst ensuring that the activities of the joint venture will
not be unduly hindered by failure to achieve it.
Provide for rapid, cheap and easy interim dispute resolution and for effective final dispute resolution,
if required.
Be sufficiently flexible to allow for joint ventures which differ in nature, objectives, inputs by members,
management systems, etc.

SUBCONTRACTING
A contractor is free to
negotiate prices and
the terms of the
contract with a
domestic
subcontractor.

The practice of subcontracting portions of a construction works contract to others is a well-established

practice in South Africa and elsewhere in the world. The reasons for subcontracting vary between the
different types of construction works contracts. In some contracts, there may be a need to acquire
specialist capabilities to perform certain aspects of the work. In others, there may be a need to
subcontract portions of the work to increase the contracting capacity of the contractor or to satisfy
client requirements or expectations relating to the engagement of small and micro enterprises or local

The employer usually

selects nominated
subcontractors
following a
competitive tender
process.

enterprises in a contract.

A selected
subcontractor is
usually appointed
following a
competitive tender
process.

A nominated subcontractor is a subcontractor nominated by the employer which the contractor is

There are three types of subcontractors:

A domestic subcontractor is a subcontractor appointed by the main contractor at his discretion in
which case the contractor is free to negotiate the prices and terms for subcontracting.

obliged to appoint as a subcontractor.

A selected subcontractor is a subcontractor selected by the contractor in consultation with the
employer in terms of the requirements of the contract.
The main contractor has no control over the appointment of a nominated subcontractor and as such
cannot be held responsible for any delays in appointing such a subcontractor. A contractor may on
justifiable grounds refuse to contract a nominated subcontractor.
The contractor remains responsible for providing the portion of the works that was subcontracted to a
domestic subcontactor or a selected subcontractor as if the work had not been subcontracted.
8

SECTION 1.3: FORMS

BUSINESS

OF BUSINESS

TYPES

Contractors typically trade under one of the following business types:

Sole proprietor.
Partnership.
Close Corporation (CC).
Proprietary Limited (Pty) Ltd.

SOLE

When setting up a
business, the initial
step should be to
consider the most
appropriate way the
owner wishes to
conduct his business.

PROPRIETORSHIPS

An individual may set up a business and work on contracts without registering a company. A sole
proprietorship, in law, is regarded as an extension of an individual and offers no protection against
business risk. If the company owes money, it is the same as owner of the company owing money. If
there are claims against the business, the claims are against the owner in his personal capacity.
As far as income tax is concerned, the taxes that the company is liable for is the same as that of the
owner. Any profits in the business are taxed as personal income.

This is where the

individual trades
under his personal
name, although he
may often add
Trading as under
another name.

A sole proprietor, like every other contractor, is required to register as an employer with various bodies
such as the Unemployment Insurance Fund and Compensation Fund (see section 1.5).
A sole proprietor is the easiest business type that a contractor may operate under. It is, however, a very
risky option as the owner is liable in his personal capacity for any debts of the business. It is for these
reasons that other types and styles of business are recommended. A number of employers do not
encourage contractors to trade as sole proprietors and prefers to deal with CIPRO-registered entities.

PARTNERSHIPS
Another risky business alternative in the construction industry is a partnership (or unincorporated joint
venture) (see section 1.2).
A partnership is formed when two or more people (but not more than 20) agree to come together and
operate a business as partners.
Each person might bring something to the business such as their own particular skills, people,
equipment, or money. As with a sole proprietorship, everything is at risk in the event of a collapse of
the partnership as the law regards a partnership as a group of individuals who are co-owners of the
assets and liabilities of the partnership.
If one of the partners becomes unable to pay his debts in his personal capacity, the liquidator may
attach the assets of the partnership. If the value of the assets is not enough to cover the debt, the
liquidator may then decide to attach the personal assets of the other partners.

Sole proprietorships
and partnerships
permit an individual
to work
independently, or
with others in
partnership. They do
not necessarily cost
anything to set up,
but offer no
protection to the
owners in the case of
claims and the
owners are thus
subjected to a high
degree of risk.

A partnership may be entered into by means of a written or verbal contract. A partnership

agreement should cover at least the following items:
The shareholding of the partners.
The sharing of the profits (and losses).
The senior partner and what he is entitled to do on behalf of the business, i.e. what is his authority.
What the other partners are allowed to do on behalf of the business i.e. what is the authority of each
of the partners.
How often formal partner meetings are to be held and what will be discussed at the meetings.
The contributions, monetary and otherwise, to be made by each of the partners.
What circumstances will cause the partnership to dissolve (end).
Payment of taxes.
The functions of the partners.
The remuneration to be paid to the partners.
It is unlikely that a partnership agreement will protect a partner if one of the partners has manipulated
the books or has created a debt in the company that it cannot pay. The agreement will allow partners
to seek compensation against a defaulting partner. However, any person claiming (claimant) against
the partnership will be unlikely to concern themselves with the internal agreements of the partnership.

Advantages of a Close
Corporation include:

CLOSE CORPORATIONS (CC)

A CC is a unique legal
entity.

A Close Corporation (CC) is a legal entity in its own right, comprising one or more members (but not

No annual returns are

currently required.

against an individual member. If a member is sequestrated in his personal capacity, his share of the

Audited financial
statements are not
required.

members.

Meetings are not

compulsory and can
be held on an ad hoc
basis.

must be completed in triplicate and submitted to the Registrar of Companies and Close Corporations.

CCs may become

shareholders in other
companies.

more than 10 members). A liability in terms of the law against the Close Corporation is not a liability
CC can be sold to pay for his personal debts, but not the shares or personal assets of the other

To register a Close Corporation, a Founding Statement under the Close Corporations Act of 1984
To make it easy, the Registrar merely requires that the form called CK1 be filled in as this form includes
all the information that is required (obtainable from http://www.cipro.co.za).
The information required is straightforward, such as information regarding the members of the CC (full
names, ID numbers, postal and street addresses, percentage share, contribution of each member) and

All members may take

part in management.

the address, etc. of the Close Corporation itself. Three points to specifically note on the form are:

The proprietor or
member is not
personally liable for
the debts of a CC.

Chosen name of the CC: It is good to have alternatives as your chosen name may not be acceptable.

The legal procedures

for registration and
administration are kept
relatively simple.

A name would not be acceptable if it has already been used, if it is too broad and non-descriptive, for
example South Africa CC, or if it is derogatory or vulgar. (Form CK7 must be completed and submitted
to apply for the reservation of a name for the CC).
Description of business: The form requires that the description of the business be entered. This should
be stated in a broad and flexible manner, for example: The development, management and
implementation of construction projects.

10

Accounting officer: The name of the accounting officer, together with his address and membership
or practice number needs to be filled out on the form. A letter from the accounting officer, accepting
the appointment, needs to be submitted with the CK1. An accounting officer may be contracted from
information obtained from the Institute of Chartered Secretaries and Administrators (Tel. 011 403
2900).
One revenue stamp (currently R100,00 in value) must be fixed to the first copy of the form, together
with the letter from the accounting officer, and all three forms must be sent or hand delivered to the
Registrar.
All the above can be done by the members themselves at relatively little cost. There are, however,
business attorneys and other experienced individuals who specialise in setting up Close Corporations.
They often do not charge excessively.
Founding Agreement: When there are two or more members in the CC, it is advisable to have a
Founding Agreement in writing. The Founding Agreement is an agreement that is signed by each of
the members and it is recommended that it should contain all the aspects as outlined in the
partnership's agreement.
The members of a CC are the registered "owners". Any changes in respect of the members of the CC
must be notified to the Close Corporation Registration Office in Pretoria. (PO Box 429, Pretoria,
0001).

The accounting
officer must be
registered with one of
the following
institutions:
The Institute of
Administration and
Commerce of
Southern Africa.
Accountants and
auditors registered in
terms of the Public
Accountants' and
Auditors' Act, 1951.
The Chartered
Institute of
Management
Accountants.
The Southern African
Institute of Chartered
Accountants.
The Southern African
Institute of Chartered
Secretaries and
Administrators.
The Chartered
Association of
Certified Accountants.

COMPANIES

The Southern African

Institute of Business
Accountants.

There are two types of business companies. They are:

A private company.
A public company.
A private company may have a maximum of 50 shareholders and no shares may be sold to the public.

The Institute of
Commercial and
Financial Accountants
of Southern Africa.

A public company may have unlimited shareholders and may sell shares to the public through the
Johannesburg Stock Exchange. (A private company needs to trade for at least three years before listing
on the Stock Exchange as a public company.)
The shareholders of a private company appoint from amongst themselves or even non-shareholders
persons to act as directors. All directors are collectively called the board of directors. The board of
directors is responsible for the management of the company.
The formation of a company, known as a (Pty) Ltd company is more complicated and costly than setting
up a CC and an attorney or an auditor specialising in this field should be appointed to set up and
register (float) the company. As with a CC, the company is registered with the Registrar of Companies
and Close Corporations.
The accounting/financial books of a CC may be prepared by a financial accountant whereas the
accounting/financial books of a (Pty) Ltd must be prepared by an auditor.
The Companies Act, No 61 of 1973 imposes personal liability on directors where in common law such
liability may not exist or be difficult to prove. Any person, not only a director, who is knowingly a party
to the carrying on of a business in a reckless (gross carelessness or gross negligence) or fraudulent
manner can be personally liable for all or any of the debts of the company.
Private companies may have a larger shareholding than CCs and as such may have a larger capital
base.

11

A company is a legal
person who has
capacity and powers
to act on its own.

The differences between a private company and a Close Corporation may be summarised as
follows:

PRIVATE COMPANY

CLOSE CORPORATION

The main reason to

register a Close
Corporation, or a
Company, is to
separate the
individual from the
business in terms of
the law, thereby
safeguarding the
individual, under most
circumstances, from
the loss of personal
assets in the case of
problems in the
business.

Can have a maximum of 50 members

Can have a maximum of 10 members

Companies can be shareholders

Companies cannot hold a member's interest

Comprise of directors and shareholders

Comprise of members

Has a memorandum

Has a founding statement

Registered articles of association

Articles of association are not required

Compulsory annual return to be lodged

No annual return to be lodged

Has a share capital

Has member's contributions

Has an auditor

Has an accounting officer

Convenes an annual general meeting

Annual general meeting not required

Members hold shares

Members hold member's interest

Can acquire its own shares under certain

circumstances

Can purchase a member's interest

It is a relatively easy
operation to convert
from a CC to a (Pty)
Ltd as a business
grows.

Directors are responsible for the day-to-day

management

Members are responsible for the day-to-day

management

Register of members

No register of members

Audited financial statements

No financial statements needed

Prohibition to provide financial assistance for the

acquisition of its own shares

No prohibition to provide financial assistance for

the acquisition of a member's interest

12

SECTION 1.4: TAXES

GOVERNMENT'S

PRIMARY REVENUE STREAMS

Without the revenue from tax, the government cannot perform its duties. Government needs taxes to
fund social and economic programmes, and to provide public goods and services, such as schools,
universities, hospitals, clinics and roads, as well as defence and security. Every year, the minister of
finance presents the budget, which outlines the total government expenditure for the following financial
year and the ways in which this expenditure will be financed.
Government collects taxes from two main sources:

All contractors have

to be in "good
standing" insofar as
their tax and service
charge obligations
are concerned in
order to contract with
government.

Value Added Tax.

Income Tax.
Taxes on income and profits are levied by the National Government in terms of the Income Tax Act,
1962. Provincial and local governments do not levy taxes on income nor do they levy value-added tax
(VAT) or any other form of general sales tax. Each person earning over a certain amount, and each
organisation that is making a profit, must pay taxes.
Value Added Taxes apply to all people buying goods and services.

VALUE ADDED TAX (VAT)

TAX EVASION is a
serious crime. A
business should
approach SARS if it
has problems in
paying its taxes as
arrangements can be
made to pay SARS
over time.

Several countries collect money from individuals and companies from a system of Value Added Tax.
When you buy goods from a shop you pay VAT. The shopkeeper then looks after the money for South
African Revenue Services (SARS) for a period of up to two months, and then adds up all the VAT
amounts collected, and sends this amount to SARS. The shopkeeper collects VAT on behalf of SARS.
The VAT is never his money. The shopkeeper is known as a VAT Vendor.
In South Africa, every business with a turnover of R300 000 per annum and more must register as a
VAT vendor. However, the South African Revenue Service proposed that the threshold be increased
from an annual turnover of R300 000 to R1 million.
Any business operating within a turnover from R20 000 to R300 000 per annum may apply to become
a VAT vendor. The SARS may or may not agree to register such an enterprise.
The first step of registration is to obtain a VAT101 Form from a SARS office or the internet
(www.sars.gov.za) and to complete this form.

Value Added Tax

(VAT) is levied at a
standard rate of 14%
on all goods and
services subject to
certain exemptions,
exceptions,
deductions and
adjustments provided
for in the VAT Act 89
of 1991, as amended.
It is the government's
second biggest
source of income.

Successful applicants will then be sent a Notice of Registration form which will indicate the
following:
VAT Registration number: The VAT registration number is a unique number assigned to a business.
All correspondence relating to VAT, therefore, must contain that number. The business' VAT number
must be stated on every invoice.

The owners of Sole

Proprietorships and
Partnerships must
register as VAT
vendors under their
own names.

Period payments: VAT is generally paid by the business to SARS every two months except where the
business' turnover is less than R1 million or greater than R39 million. Businesses with a turnover of
less than R1 million are only required to submit every four months and businesses with a turnover
exceeding R39 million, every month.

13

The owners of a CC
or a Private Company
must register as a
VAT vendor in the
name of the business.

 Category: In order for SARS to stagger their workload, some tax periods end on the last day of
January, March, May, July, September and November, referred to as Category A (odd months of the
year). Category B tax periods end on the last day of February, April, June, August, October and
December (even months of the year).
(The date on which an application is made will generally determine which category a business falls
into. Other than the date of submission, all other aspects are identical between the two categories.)
Every invoice issued
must:
Include the business
VAT number.

Registered VAT vendors are required to:

Provide correct and accurate information to SARS.
Submit returns and payments on time.

State the business

registered name and
address.

Include VAT in their prices, advertisements and quotes.

Give the date.

Produce relevant documents when required by SARS.

Include a serial
number, i.e. invoice
number with the
numbers on each
project being
consecutive and each
invoice having its own
unique number.

Notify SARS about any changes in their business - especially its address, trading name, partners,

Have the word s TAX

INVOICE stated
somewhere on your
invoice (The words
"VAT invoice" or
"invoice" are
unacceptable).

means that vendors are generally required to account for VAT on the basis of invoices being issued or

Show the VAT amount

separately (Using the
word s VAT is
included at 14% is
not acceptable).

Keep accurate accounting records for five years.

members or shareholders, bank details and tax periods.

Issue tax invoices, debit and credit notes.
Notify SARS of any changes of the details of the person representing the vendor.
One of the underlying principles of the South African VAT system is that it is an invoice-based tax. This
received. This method of accounting is referred to as the invoice basis. However, vendors who are
sole proprietors and partnerships whose turnover is less than R2,5 million, may qualify to use a
different method referred to as the payment basis of accounting.
In the invoice basis methods, vendors must account for the full amount of output tax on any supplies
invoiced in the tax period, even where payment has not yet been received. Similarly, the full amount
of input tax may be claimed on supplies received in the tax period, even where payment has not yet
been made.
In the payment basis, vendors must account for the VAT on actual payments made and actual
payments received in respect of taxable supplies during the period.

The amount payable

to SARS is the
difference between
the output tax and
the input tax.

A vendor is liable to pay the tax only on the Value that has been Added by the business.
In a construction works project value is added to the purchases of materials, hire of equipment etc.,that
have been bought for the works. If the construction works contract is worth R100 000 (excluding VAT)
then the VAT that the employer will be charged is R14 000 (14% of R100 000). This R14 000 is held
by the contractor on behalf of SARS until the due date for payment. This tax is known as the output
tax.
Before paying the tax to SARS, the contractor is allowed to deduct from this amount, the amount of
VAT that is paid to VAT vendors in purchases of materials, hire of equipment etc. This tax is known as
input tax.

14

As an example, if in the two month VAT period the business has produced invoices to an
amount of R325 000 excluding VAT. Your total invoices including VAT will be:
Total invoices for 2 month period (excl. VAT)

R 325 000

VAT @ 14% (output tax) (14 100 x R325 000)

R 45 500

Total invoices (including VAT)

R 370 500

During the same two month period, the business can claim for all materials, plant, services etc.,
purchased from VAT vendors that you have been invoiced (for invoice basis payers) or paid (for
payment basis payers). If in the same two month period, amounts totalling R150 000 + VAT (14% x
R150 000 = R21 000), i.e. R171 000 was paid out to VAT vendors, a deduction of R21 000 is
permitted.
Output tax

R 45 500

Less input tax

R 21 000

Total to be paid to SARS

R 24 500

There are some

payments that
businesses make that
may not be claimed
as input tax. These
are described in
SARS's Value Added
Tax Guide for
Vendors (VAT404).
Input claims cannot
be made for
purchases from
anyone who is not a
VAT Vendor.

The penalties for late payment of VAT are heavy, i.e. 10% of the money that you should have paid
even if one day late. In addition, interest is payable on late payments until the date that you make the
payment.
Failure to submit VAT returns and to pay the VAT due is a criminal offence.
There is a booklet issued by SARS called Value Added Tax Guide for Vendors (VAT404 ) . It is
available free of charge from their offices and clearly lays out your responsibilities in terms of VAT.

INCOME

TAX

Income tax is levied on South African residents' income earned worldwide, with appropriate relief to
avoid double taxation. Non-residents are taxed on their income from a South African source. Tax is
levied on taxable income that, in essence, consists of gross income less allowable deductions as per
the Act.
The lower income earners pay a smaller percentage of their income in tax than higher income earners.
The income earned by sole proprietors and each partner in a partnership forms part of their personal
income and is taxed as such.

15

Income tax is the

government's main
source of income and
is levied in terms of
the Income Tax Act
58 of 1962.

EMPLOYEE
Tax threshold is the
amount a person must
earn before they must
pay tax. In this tax
year, it is R40 000
for individuals under
65 years and
R65 000 for
individuals 65 years
or older.

TAX

A business that pays salaries, wages and other remuneration above the tax thresholds must register
with SARS for employees' tax. This is done by completing and submitting an EMP101 form to SARS.
Once registered, the employer will receive a monthly return (an EMP201) that must be completed and
submitted together with the deducted tax within seven days after the end of the month for which the
amount was deducted.
Employees' tax is the tax that an employer, as an agent of the government, deducts from the earnings
of employees and pays over to SARS every month. This monthly deduction serves as credit that is set
off against the final tax liability of an employee, which is determined once a year. Employees' tax
consists of SITE (Standard Income Tax on Employees) and PAYE (Pay As You Earn). The remuneration
of directors of private companies (including individuals in close corporations performing similar

Income tax returns

are issued to
registered taxpayers
every year. The year
of assessment for
individuals covers 12
months, beginning on
1 March and ending
on the last day of
February the
following year.
Companies are
permitted to have a
tax year ending on a
date that coincides
with their financial
year. The Act also
provides for certain
classes of taxpayers
to have a year of
assessment ending on
a day other than the
last day of February.

functions) is subject to employees' tax paid twice a year as provisional tax.

Private companies and close corporations need to register as taxpayers. These companies are taxed
at a flat rate of 29%. In addition to this, secondary tax (STC) on companies is levied on companies at
a rate of 12,5% on all company after tax profits distributed by way of dividends.
Small-business corporations (those with an annual turnover of less than R6 million) benefit from a
graduated tax rate of 0% on the first R35 000 taxable income, 10% from R35 001 to R250 000
taxable income and 29% in excess of R250 001 taxable income, are allowed to write off certain
investment expenditure in the year in which it is incurred.
It is beyond the scope of most contractors, and indeed businesses in general, to be able to submit
Company Tax Returns without appointing specialists to help them. (Pty) Ltd companies are required by
law to appoint an auditor. Sole proprietor, partnerships or CCs do not have to appoint an auditor. It
is, however, recommended that these forms of businesses appoint an auditor, an accounting officer,
or a company tax expert to complete these returns. Such experts will advise on what deductions are
permitted from the gross income to determine company profits.
Businesses are advised to calculate their tax obligations based on profits before tax at regular intervals
so that provision can be made to meet tax obligations which are to be paid twice a year.

Tax returns must be

submitted to SARS on
the date given. A
taxpayer may apply
for extension.

16

SECTION 1.5: COMPLIANCE

WITH

STATUTORY REQUIREMENTS

OPERATING

A CONSTRUCTION BUSINESS

Laws are sets of rules and regulations (statutory requirements) established by a government. Law affects
everyday life and society in a number of ways. They regulate the rights and actions of people and

Ignorance of the law

is no defence.

organisations. Failure to comply with statutory requirements may result in fines or penalties being
imposed and in extreme cases the imposition of jail terms. Failure to comply with statutory requirements
can easily result in the failure of a business.
South African law is established in Acts of Parliament and Regulations issued by ministers in terms of an
Act of Parliament.
There are many laws that are applicable to the construction industry. The cidb has identified 128 laws
that might apply (see cidb compendium of legislation on www.cidb.org.za). Not all of these laws apply
to a construction business or all construction businesses.

Failure to comply
with certain statutory
requirements can
disqualify a
construction business
from contracting with
clients.

Construction businesses are not permitted by law to contract with any client if they:
Are not in good standing with the Compensation Fund or with a licensed compensation insurer
(Federated Employers Mutual Assurance (FEM) for the building industry).
Cannot reasonably satisfy the client that they have the necessary competencies and resources to carry
out the work safely.
Wish to construct a house and they are not registered as a home builder with the National Home
Builders Registration Council.
The law furthermore prohibits a government department, a provincial department, a
municipality or a state owned enterprise from entering into a contract with a construction
business to undertake construction works if that business:
Is not registered with the Construction Industry Development Board.
Is not in possession of a Tax Clearance Certificate of Good Standing issued by the South African
Revenue Services (SARS).
SARS will only issue a business with a Tax Clearance Certificate if the business has not contravened the
provisions of the Income Tax Act (1962), Employees Tax (PAYE as contained in the Income Tax Act), Skills
Development Act (1999) or Unemployment Insurance Contributions Act (2002) as at the date of the
certificate. Tax clearance certificates are valid for a period of one year, provided that no taxes, levies or
duties become due and outstanding during this period.

UNEMPLOYMENT

INSURANCE

Just over one in four people in South Africa who are economically active (people who are at a stage of
their lives that they need to work) are unemployed. Many have had jobs, but through no fault of their
own have lost their jobs. The government has established a fund that will help such people. This fund
is called the Unemployment Insurance Fund (UIF).

17

The Unemployment
Insurance Act, 2001,
establishes the
Unemployment
Insurance Fund.
The Unemployment
Insurance
Contribution Act,
2002, provides for
the imposition and
collection of
contributions for the
benefit of the
Unemployment
Insurance Fund.

This fund was established to assist those who lose their jobs or stop receiving a salary for a period of
time as a result of pregnancy, illness, adopting a child under the age of two years, as well as upon the
See the Department
of Labour's website
for more information
- www.labour.gov.za

death of the breadwinner of the family.

It is possible to
register on-line, via email, telephone, fax
or mail. Employers
may also register at a
labour centre.

employee to the UIF or South African Revenue Services before the 7th of every month.

Each employer deducts 1% of an employee's wage/salary earned from the employee for this fund and
adds the same amount (another 1%), and sends the total to the fund as a contribution from the

If an employee is earning a total wage of R3 000 per month, the deduction is R30 (1% of R3 000) from
his wages each month. The employer adds R30 and sends R60 to the Unemployment Insurance Fund
on his behalf.

Credits are given to the worker as they work and contribute to the fund. For every six days worked, one
day's credit is granted up to a maximum of 238 days. To build up the maximum credits an employee
has to work for four years. If an employee has worked for less than 238 days, only the number of day
credits that have been built up may be claimed. The benefits are calculated on a sliding scale dependent
on the employee's salary and range from 38% for the highly paid workers (earning more than R8 099
per month) to 58% for the lowest paid workers.
If an employer comes to the end of a contract and there is not enough work to carry on employing an
employee, the services of the employee may be terminated. The employee may then claim from the fund
if he has been contributing to the fund.
Each employer must register with the Unemployment Insurance Commissioner by completing form UF1.
The Unemployment Insurance Fund is administered by the Department of Labour.

The Skills
Development Act,
1998, provides for
the financing of skills
development by
means of a levyfinancing scheme and
a National Skills
Fund.

SKILLS

DEVELOPMENT LEVIES

The Skills Development Act, 1998, makes the Sector Education and Training Authority responsible to
manage and promote education and training within a sector. This includes approving skills plans,
disbursing monies for training, ensuring quality, promoting leadership and offering advice to companies.
The Skills Development Levies Act applies to all construction businesses except those businesses whose
annual payroll is less than R500 000. Employers must register with the South African Revenue Services
(SARS). When they register, employers must inform SARS that they belong to the Construction SETA,
called the Construction Education and Training Authority (CETA).
Employers must pay 1% of their workers' pay to the skills development levy every month. The money goes

See the Department

of Labour's website www.labour.gov.za
or the CETA's website
- www.ceta.org.za for
more information.

to the CETA (80%) and the Skills Development Fund (20%) to pay for training.

If an employee is earning a total wage of R3 000 per month, the amount payable to SARS per month
is R30 (1% of R3 000).

18

The levy may not be deducted from the worker's pay. Employers must pay the levy to the South African
Revenue Services (SARS) by the 7th day of each month. Employers who do not pay will have to pay
interest on the money they owe and may also have to pay a penalty.
Skills programmes involve training that:
Is based on a job.
Counts as credits towards a registered qualification.
Uses accredited training providers.
Any employer who develops a workplace skills programme can apply for grants from a SETA (such as
the CETA) or subsidies from the Department of Labour (see www.ceta.org.za).

COMPENSATION

FOR OCCUPATIONAL INJURIES AND DISEASES

Government has established a fund to compensate casual and full-time workers who, as a result of a
workplace accident or work-related disease become ill, are injured, disabled, or killed. Workers who are
injured on duty can claim compensation for temporary or permanent disablement. If workers die as a

result of an injury on duty, their dependants can claim compensation.

Occupational injuries
are injuries sustained
by workers in the
workplace or while
performing any
activities related to the
business of the
employer.

Workers who are temporarily or partially disabled receive 75% of their pay from the date of the accident
or disease diagnosis until their condition is stabilised or they are fit to go back to work. Employers must
pay compensation for three months from the accident or diagnosis date and then claim these payments
back from the Compensation Fund.

An occupational
disease is a disease
caused by a worker's
job.

Compensation is payable for any impairment of function, loss of limb or any permanent defect as a
result of the injury or disease. Depending on the degree of disablement, compensation may take the
form of lump sum or monthly pension payments.
Employers are protected against civil claims if a worker is injured on duty. The Fund also covers the cost
of transporting workers to a hospital or doctor and medical aid expenses for a period of up to two years,
and in certain circumstances for longer periods.
The Fund does not cover workers who are totally or partially disabled for less than three days. It also
does not cover any worker guilty of wilful misconduct, unless they are seriously disabled or killed.
Anyone who employs one or more workers must register with the Compensation Fund and pay annual
assessment fees. A separate registration is necessary for each separate branch of a business, unless an
arrangement for combined registration has been made.
Before 31 March each year, all employers (including contractors) must submit a statement of earnings

The Federated
Employers' Mutual
Assurance Company
Limited (FEM) was
established as a mutual
insurer in 1936 and on
the introduction of the
Workmen's
Compensation Act
1941 was granted a
licence to continue to
transact workmen's
compensation
insurance for the
building industry.

paid to all their workers from the beginning of March the previous year to the end of February. The
annual assessment fee is calculated on workers' earnings and an assessment tariff based on the risks
associated with the type of work being done. Employers fall into one of over a hundred subclasses, each
with its own assessment tariff.
Assessment fee = total workers' pay 100 x assessment tariff.

19

Its business operations

are essentially
confined to the
insurance of employers
against their liabilities
under the
Compensation for
Occupational Injuries
and Diseases Act
1993.

The assessment tariff varies between the different sectors and sub-sectors of industry; for
FEM is a licensed
compensation insurer.
Construction
businesses, instead of
paying contributions to
the Compensation
Fund, may take out
insurance with FEM
(Tel. 011-359-4300).
The assessment rates
are the same as those
applied by the
Compensation
Commissioner. Noclaim bonuses are paid
out.

example, the 2006 tariffs were as follows:

All building operations.

2,20

Any tunneling, rock drilling and/or blasting.

8,26

Operations of civil engineers.

2,42

If the total of all workers pay is R1 000 000 and an assessment tariff of 2,2 applies, then the amount
due to the Compensation Fund is R22 000.

Workers, or someone on their behalf, must immediately report an accident and any injuries, verbally
or in writing, to the employer. If a worker does not report an injury to his employer, the Commissioner
or mutual association within 12 months of being injured, he will lose any right to benefits. All

FEM has regional

offices in major
centres.

employers must report any accidents that result in medical expenses and/or a worker's absence from
work for longer than three days by submitting the required documents to the Compensation Fund
within seven days. Employers who delay in reporting an accident are guilty of a criminal offence and
will have to pay a penalty.
A worker, or someone on his behalf, must report in writing to the employer as soon as possible after
a doctor's diagnosis if he has contracted a disease. If a worker does not report a disease to his
employer, the Commissioner or mutual association within 12 months of being diagnosed, he will lose
any right to benefits. Employers must fill in the required forms and submit them to the Compensation
Commissioner within 14 days.

TAXES
The Basic Conditions
of Employment Act,
1997, give effect to
the right to fair
labour practices
referred to in section
23(1) of the
Constitution by
establishing and
making provision for
the regulation of
basic conditions of
employment.

Section 1.4 addresses the issues related to Value Added Tax, Company Tax and Employees Tax.

SAFETY

ON SITE

Section 3.8 address the issues related to safety on site.

BASIC

CONDITIONS OF EMPLOYMENT

In order to assist employers and employees to determine what is fair, government has set standards
that are determined by them to be fair. These standards are described in what is known as the Basic
Conditions of Employment Act.
The Basic Conditions of Employment Act applies to all employers and workers and regulates
employment conditions such as leave, working hours (ordinary time and overtime, Sundays and public
holidays), employment contracts, employee records, deductions, payslips, overtime, and termination.
In addition to the Basic Conditions of Employment Act, the Department of Labour has also issued
Sectoral Determinations which set employment conditions for vulnerable sectors of the workforce.
Special conditions of employment are applicable to employers and workers in the civil engineering
sector.

20

The Basic Conditions of Employment Act requires that:

Workers get a minimum of 21 consecutive days of annual leave each year. Employers can only pay
workers instead of granting annual leave when employment is terminated. A public holiday cannot be
counted as annual leave.
Pregnant women may take four months of maternity leave, starting one month before their due date.

See the Department

of Labour's website www.labour.gov.za
for more details.

Employers give workers details of their employment in writing at the start of employment including the
employer's full name and address, the worker's name, occupation or a brief description of the work,
place/s of work, date of employment, working hours and days of work, salary or wage or the rate and
method of calculating wages, rate for overtime, any other cash payments, any payments in kind and
their value, frequency of payment, any deductions, any leave to which the worker is entitled, period

Sections of the Act

that relate to working
hours do not apply
to:
Workers in senior
management.

of notice required for termination, or period of contract.

Certain procedures must be followed when either an employer or worker wishes to terminate
employment.
Each time workers are paid, employers must give them a payslip containing the employer's name and
address, the worker's name and occupation, the period for which payment is made, total salary or
wages, any deductions, the actual amount paid, if relevant to the calculation of pay, the employee's
pay and overtime rates, number of ordinary and overtime hours worked, number of hours worked on
a Sunday or public holiday, and the total number of ordinary and overtime hours worked in the period
of averaging, if a collective agreement to average working time has been concluded.
Workers may take the number of days they would normally work in a six-week period for sick leave

Sales staff that travel

and regulate their
own working hours.
Workers who work
less than 24 hours in
a month.
Workers who earn
more than R115 572
per year.
Workers engaged in
emergency work.

on full pay in a three-year period. Employers may insist on proof of illness before paying a worker
for sick leave.
An employer may not require or permit an employee to work more than 45 hours per week and nine
hours in any day for an employee who works five days or less per week, or eight hours in any day for
an employee who works more than five days a week.
Workers may agree, in writing, to work up to 12 hours a day without getting overtime pay. However,
these workers may not work more than 45 ordinary hours a week, 10 hours' overtime a week and five
days a week.
A collective agreement may allow for working hours to be averaged over a period of up to four
months. However, workers may not work more than an average of 45 hours a week and an average
of five hours overtime a week.
Workers must have a meal break of 60 minutes after five hours' work. A written agreement may reduce

Employers who
employ five or more
workers must:
Provide workers with
the following
documents:
- Written particulars
of employment.
- A payslip each time
they are paid.
Maintain an
employee record for
each worker.

meal intervals to 30 minutes or eliminate meal intervals for workers who work less than six hours a
day.
Workers must have a rest period of 12 hours each day and 36 consecutive hours each week (must
include Sunday, unless otherwise agreed).
Workers working between 18:00 and 06:00 must get an allowance or work reduced hours, and have
transport available to them.
Workers may not work more than 10 hours' overtime a week, (unless by agreement - collective
agreement may increase this to 15 hours per week for up to two months a year) and more than 12
hours on any day. Workers must get 1,5 times their normal hourly pay or paid time off in exchange
for overtime.
Workers my take up to three days of paid leave a year to attend to certain family responsibilities.

21

Display a summary of
the Basic Conditions
of Employment Act in
the workplace.

 Employers may only deduct money from a worker's pay if the worker agrees or if they are required
to do so.
Workers must get paid time off for public holidays, but if they agree to work, they must be paid
double their normal daily wage.
Workers must be paid a higher wage or receive paid time off in exchange for working on a Sunday.
Employers must maintain a record of certain information for each worker. These records must be
kept for three years after termination.
In the interest of protecting children, employing anyone under the age of 15 is illegal, except for
children in the performing arts. Children aged 15 to 18 may not be employed to do inappropriate
work.
Employers may offer
employees wages
and conditions more
favourable than the
minimum but not less
than the minimum.

A sectoral determination issued in terms of the Act for the civil engineering sector establishes minimum
wages for workers which vary according to their task grade, occupational group or geographic
regions.
All employers must in terms of the law:
Set working hours in line with labour laws.
Follow the law with regard to overtime, public holidays and working on Sundays.
Give workers annual leave, sick leave, maternity leave and family responsibility leave.
Only make deductions from a worker's pay allowed for by law.
Provide workers with written particulars of employment.
Terminate the employment contract appropriately.
Employers who reduce staff may be liable for retrenchment pay. As a guide, workers are paid the
equivalent of one week's pay for each year worked. One way of overcoming retrenchment payments
is to appoint workers for a specified period.

L ABOUR
The Labour Relations
Act, 1995, governs
labour relations.

RELATIONS

Every employee has the right:

To participate in forming a trade union or federation of trade unions.
To join a trade union, subject to its lawful activities.
The Labour Relations Act, 1995, applies to all construction businesses, workers, trade unions and
employers' organisations. Trade unions and employers' organisations may form bargaining councils.
Bargaining councils deal with collective agreements (a written agreement on workers' terms and
conditions of employment, or any matter of mutual interest), solve labour disputes, establish various
schemes and make proposals on labour policies and laws.
A number of regional bargaining councils have been established for the building industry. These
councils establish minimum wages.
This law also provides that every employee has the right not to be unfairly dismissed and subjected to
unfair labour practices. Unfair dismissals can result in construction businesses paying compensation
up to 24 months wages.

22

REGISTRATION

AS A HOME BUILDER

The National Home Builders Registration Council (NHBRC) is a housing consumer protection body
created in terms of the Housing Consumers' Protection Measures Act. The Council is mainly
established to protect the interest of housing consumers and to regulate the home building industry.

The Housing
Consumers Protection
Measures Act, 1998,
provides for the
protection of housing
consumers.

Any construction business who builds a home is required by law to register with the NHBRC. Failure
to register constitutes an offence and, on conviction, the home builder/developer is liable for a fine of
up to R25 000 or a one-year prison term on each charge.
Registration requires an application fee of R750 plus R600 initial registration fee and an annual
renewal fee of R600. To qualify for registration the home builder must have the required financial,
technical, construction and managerial capacity which will be evaluated by the Council. A home
builder may be registered provisionally or conditionally and the Council may limit the number of
homes that may be enrolled. The status of the home builder is subject to review and change at any
time. The registration of a homebuilder remains valid for one year.
Registered home builders are required to:
Conclude a written agreement for the construction or sale of any new home, which sets out all the

The NHBRC has the

right to carry out a
technical evaluation
of the home builder
by means of:
A technical interview
to determine the
ability of a home
builder to comply with
the guidelines set out
in the Home Building
Manual.

material terms including the financial obligations of the housing consumer.

Enrol homes with the NHBRC at least 15 days before construction begins.
Construct homes in accordance with the NHBRC's Home Building Manual.
Respond promptly to complaints notified by the housing consumer or the NHBRC.

Site visits or
inspections to
examine homes or
other construction
work already
completed or under
construction by the
home builder.

Honour the following deemed warranties in relation to the home that is:
- built in a workmanlike manner;
- fit for habitation; and
- built in accordance with the NHBRC Technical Requirements and the terms, plans and
specifications of the agreement.
Honour the post-occupation warranties to:
- rectify any major structural defect caused by non-compliance with the NHBRC Technical
Requirements notified to him within a period of not more than five years;
- repair any roof leak attributable to the workmanship, design or material occurring and notified
to him within a period of not more than one year; and
- rectify any non-compliance with the terms, plans and specifications of the agreement or any
deficiency related to design, workmanship or material occurring and notified to him within a
period of not more than three months.
The NHBRC may suspend a home builder's registration or its rights to enrol a home where it has
information that the home builder has failed to comply with the Act.

23

The NHBRC may

require personal
sureties from
partners, directors,
members,
shareholders and/or
trustees if the
construction business
has limited capital,
fixed assets or active
trading history.

REGISTRATION
BOARD

WITH THE

CONSTRUCTION INDUSTRY DEVELOPMENT

The Construction Industry Development Board Act of 2000 requires the cidb to establish a national
register of contractors and prohibits the award of a construction works contract by a national or
provincial government department, a municipality or a state-owned enterprise to an unregistered
cidb Code of Conduct
for all parties
involved in
Construction
Procurement:

contractor (see www.cidb.org.za).

1 Behave equitably,
honestly and
transparently.

ventures do not have to register, provided that each partner of the joint venture is separately registered.

only contractors and those contractors who are provided with the bulk of the materials required for
construction works by the employer or an agent of the employer need not to register. Once-off joint

A contractor's grading designation is

determined by the financial and works
capability of the business. Financial

DESCRIBING

CONTRACTOR
DESIGNATIONS

capability relates to financial history

2 Discharge duties
and obligations
timeously and with
integrity.

Only prime or main contractors must be registered. Subcontractors need not be registered. Labour-

(turnover), the highest value recently

completed contracts and the amount of

3 Comply with all

applicable
legislation and
associated
regulations.

sustain a contract. Works capability is

determined by the highest value of
contract recently completed in a class of
construction works, the number of
professionals
fulfilment

employed,
of

relevant

and

the

5 CE

4 Satisfy all relevant

requirements
established in
procurement
documents.

working capital that can be mustered to

statutory

requirements.
Newly

established

businesses

are

5 Avoid conflicts of
interest.

assessed on the amount of working

6 Not maliciously or
recklessly injure or
attempt to injure
the reputation of
another party.

contract. No financial or works capability

capital that they can muster to sustain a

requirements apply to the entry level, i.e.
in contractor grading designation one.

Two letters depicting

the class of
construction works
(general building,
civil engineering,
electrical
engineering,
mechanical
engineering or
specialist category)
in which the
contractor is
registered.

Single number representing a registered contractor's

capability to undertake a contract in a particular class of
construction works within a specified tender value range
TENDER VALUE
RANGE
DESIGNATION

The contractor's grading designation is

GRADING

RANGE
GREATER

OF

THAN

TENDER VALUES
LESS

THAN OR

EQUAL TO

R0

R200 000

R200 000

R650 000

owned enterprises to decide if a

R650 000

R2 000 000

registered contracting business will be

R2 000 000

R4 000 000

R4 000 000

R6 500 000

R6 500 000

R13 000 000

will be considered for a civil engineering

R13 000 000

R40 000 000

works contracts having a value not

R40 000 000

R130 000 000

R130 000 000

No Limit

used by government and provincial

departments, municipalities and state

considered for a particular construction

works

contract.

For

example,

contracting business registered as a 5CE,

exceeding R6,5 million.

Construction businesses may register for

different classes of works. For example, a construction business may be registered as a 5CE and as
an 8ME. This means that the business will also be considered for public sector mechanical engineering
works contracts having a value not exceeding R130 million.
Construction businesses are required to abide by a code of conduct and are registered for a period
of three years.

24

SECTION 1.6: GROWING

CONSTRUCTION BUSINESS

THE

BENEFITS OF GROWING A CONSTRUCTION BUSINESS

Once a construction business has been established and is operating comfortably, the owner may
decide that it is time to expand. A larger business can offer a wider range of services and can engage
in more activities at the same time. If it is carefully controlled and managed, the larger turnover will
also mean that there is a greater possibility of larger profits. However, the opposite is also true; a larger

Larger businesses
generally have:
More buying power.

business that is poorly managed has a greater opportunity for making a loss.

More work
opportunities.

Before a decision is made to grow the business, the reasons for needing to grow must be carefully

More control.

understood, as well as the impact it may have on the opportunities that are currently available and
may be available to the business in the future.
Larger businesses can leverage better prices and payment terms from suppliers as they have more

Employ more people.

Enjoy more client
confidence.

buying power. This makes such businesses more competitive as they are able to offer lower prices. They
also have more scope to make a bigger profit on existing projects since their costs are lower. Larger
buyers can also demand faster delivery of goods.
When a contractor tenders for work, the client will always investigate the contractor's capability and
capacity to do the work. Larger contractors have more options available to them, since they have a
proven track record of successfully completing large projects. This is most visible in the contractor's
grading designation on the cidb Register of Contractors.
With a larger business, there is a need to employ more staff, especially for administrative purposes.
Once administrative systems have been established, then it is a good idea to employ other people to
run and manage these systems. This will free up senior management to control and direct operations,
giving better control of the business.

GROW

A BUSINESS OR EXPAND IT?

Growing a business means getting more work in the area where it currently operates. This could be a
geographical area or a type of work. Typically construction businesses opt for obtaining more work in
the same area that they currently operate, and grow to undertake more than one project of a similar
nature, often in the same geographical area. Often contractors take on more work to ensure that they
have continuity of work ensuring that their workers are occupied. Continuity of work is essential to
maintain a sustainable business and the more frequently work is performed, the better, quicker and
cheaper it can be done.
Expanding a business involves obtaining work in areas that are new to the business. This diversity of
work is healthy and provides a diversity of skills within the business, making it more marketable to a
variety of clients.
Experience is the key to determining which approach is most appropriate at a particular time. Many
factors need to be taken into account when deciding to expand or grow, such as what the competition
is doing and where the gaps are in the market. Experience forms the foundation from which a business
can grow.

25

Growing a business
means a bigger
business in the current
field.
Expanding a business
delves into new
areas.

GROWTH:
Make sure that the
benefits in growing
the business outweigh
the risks that are to
be taken.

NOT ALWAYS A GOOD THING!

Advantages of growing a business include:

Better buying power from suppliers.
Better leverage with the banks and financial service providers.
Better bargaining power for credit.

No pain, no gain.
Better access to projects.
Better sustainability of work for employees.
Better stability of the workforce due to more sustainable work.
More opportunity to develop employee skills.
Increased value of the business.
There are also disadvantages:
Bigger expenses when running a larger business.
Increased administration costs can erode profitability.
More pressure to obtain work to sustain a larger workforce.
More difficult to manage cash-flow requirements.
The owner is no longer able to oversee all the work and must hire people he can trust to do this for
him.
Don't try to grow a
business if the risks
are high.
If the business is
doing well, carry on,
but plan for
contingencies.
If a business needs to
grow, but the risks
are high, leave and
find employment
elsewhere.

There are more suppliers to pay and more clients who might not pay (or not pay on time).
More financial support is needed.
Banks will require more collateral for loans.

WHEN

TO START GROWING A BUSINESS

Very often a contractor will be satisfied with the way the business is going. There is enough work to
keep the business going smoothly and there is a good profit coming in. The market is never static and
what is good enough now will not be good enough in five or ten years' time.
Clients' circumstances change, and their construction budgets are re-allocated to other areas of the
business, forcing the contractor to look for work elsewhere. The contractor's best staff might leave to
work elsewhere for a higher wage or due to personal circumstances. Each of these examples will leave
the static contractor in a very weak position if there is no forward planning. Often these circumstances
can cause a business to close, and the owners being put back into the marketplace as employees.

WHERE

TO FIND OPPORTUNITIES FOR GROWTH

One of the most important areas to find growth opportunities is in speaking to other contractors. Each
contractor goes through different learning experiences on each contract and by sharing these
experiences with others, both parties can benefit. Sometimes, it may even lead to a merger of two
companies to the benefit of both companies.

26

A good place to meet other contractors is to become a member of a contractor's organization. Smaller
contractors are typically based within a small geographical area, and where there is a lot of work,
there will often be many smaller contractors operating. Community contractor organisations are a
good place to start investigating what other contractors are doing, how they can help each other, and
what their problems are. Often contractors find sub-contracting work through these types of
organisations.

TARGETING

AND PLANNING FOR GROWTH

A business does not grow by itself. In order to grow consistently, the company must have a target and
a business plan on what needs to be done in order to achieve that target.
Setting a target is the starting point. Targets can be set in terms of the company's turnover, the number
of projects that are undertaken, the size of contracts that are taken on, the number of jobs created,
and lastly, but most importantly, the profit that the company makes in a year. Each of these targets can
be difficult to achieve, but by simply thinking of the targets and setting them, the first steps have been
taken towards achieving them.
Drawing up a business plan to achieve growth is very similar to the process required when starting up
a business. The difference between the two processes is that the startup business plan lacks the frame

If there is no target, it
will not be hit!
A construction
business always
needs to plan or map
out where it is going.
This allows changes
to be made
according to
circumstances without
a loss of focus.

of reference of the business plan used to achieve growth. Decision making becomes easier once the
company's approach to the business details and philosophy has been established, and the work
methods and administration procedures have been set up. These can then be used as the baseline for
improving and streamlining the business.

DRIVING

THE BUSINESS PLAN

The business plan will not grow the business by itself. Once the business plan has been established, it
has to be implemented, the progress monitored and the plan revised, as appropriate. It is important
to take a step back to check the progress towards those targets at least once a month.
The environment in which the business operates changes continuously, making it necessary to adapt
the business plan according to those changes. It is more important, though, to stay focused on the
eventual outcome.

OPTIONS

FOR GROWTH

The business owner has several options that he can choose from. Each will make the business
grow bigger; however, the different options have different outcomes. The business can grow
by:
Taking on progressively larger projects.
Taking on more of the same size or smaller projects.
Joining up with other contractors to undertake joint ventures.
Contracting directly with the client instead of acting as subcontractors.
Merging with other contractors to combine resources and capability immediately.
Each of these options has advantages and disadvantages that need to be carefully considered before
they are undertaken.

27

Monitor progress
towards achieving the
goals of the business
plan. If the progress
is not monitored the
goals will not be
achieved!

28