FIDE Organisers Manual
FIDE Organisers Manual
FIDE Organisers Manual
Events
Commission
Organizers
Manual
Regulations and Guidelines
for International Organizers
August 2012
events.fide.com
Contacts:
FIDE Secretariat: [email protected]
FIDE General Secretary, Ignatius Leong: [email protected]
Commission Chairman, Boris Kutin : [email protected]
Commission Secretary, Theodoros Tsorbatzoglou: [email protected]
Official page: http://events.fide.com/
INDEX
A. Events Commission Structure & Mission
B. Calendar Administration Regulations & Annual Planner
C. General Tournament Regulations
D. Specific Tournament Regulations
7. The Calendar shall include all FIDE and Continental events. Major
invitational tournaments and major international opens may also be
included on the request of the relevant organizers.
8. All Continental Presidents shall plan their events on the basis that
their events do not clash with major FIDE events. The Presidential
Board reserves the right not to recognize events which clash with
FIDE events.
9. All National Federations and major Organizers should plan their
events on the basis that their events do not clash with major FIDE
and/or Continental events. The Presidential Board reserves the right
not to recognize events which clash with FIDE events.
10. An event shall be listed on the Calendar provided sufficient
information (such as dates & venue) has been received by the CA at
an appropriate time before the start of the event. In addition, official
invitations and the announcements of relevant details must be
distributed and made available at an appropriate time (normally at
least 4 months) before the start of an event.
11. These Regulations shall be in force with effect for events to be
opened for bidding after the Krakow Presidential Board 2009.
Subsequently, these Regulations may be changed by the Presidential
Board and take effect 3 months after such decisions are taken.
12. Wherever necessary, the Presidential Board reserves the right to
make exceptions to these Regulations. FIDE shall Endeavour that
these and the Annual Calendar Planner be observed strictly and
that the Calendar Administrator is authorized to recommend and/or
implement changes whenever necessary.
REMARKS
PROPOSED 2014-17
odd-year
2013 Dec 1 to 11
Jan 5 to 20
odd-year
2013 Dec 1 to 11
Jan 5 to 20
February
March
Candidates Tournament
2013 Mar 13 to 31
Mar 10 to 30
April
2013 Apr 21 to 30
Apr 1 to 10
2013 Apr 21 to 30
Apr 21 to 30
May
Grand Prix
May 10 to 25
June
Jun 25 to 30
July
2013 Aug 13 to 25
Jul 5 to 20
wef 2016
Jul 5 to 20
Grand Prix
2013 Jul 5 to 17
Jul 5 to 20
August
Chess Olympiad
Aug - Nov
Sep 11 to 26
Grand Prix
October
2012 Oct
Oct 6 to 16
November
Nov 5 to 15
2013 Nov 6 to 26
Nov 5 to 25
2012 Dec 12 to 19
Dec 11 to 20
Dec 21 to 30
FIDE Congress
World Cup
September World Junior U20 Championships
December
odd-year
FIDE Presidential Board can decide any change in bid deadlines or reopen any bid.
All bids should be submitted by the due dates in sealed envelopes or
scanned documents to the FIDE Secretariat, postal address: 9, Syggrou
Avenue, 11743 Athens Greece Fax: (+30) 2109212859
Email: [email protected] by , 16:00 local time (UTC/GMT + 2 hours).
6. A Bid must be accompanied with a Bid Fee which is not
refundable:
- 2,000 Euros Youth and Cadet Championships
- 1,000 Euros Junior Championships
- 500 Euros Schools, Seniors, Amateur Championships and
Youth U16 Olympiad
Bid Fees are not refundable. Bid fees should be paid the latest
one week after the deadline to the FIDE bank account (free of
charges) or to be enclosed in the bid envelope.
Deposit fees (ref. FIDE financial regulations) should be paid the
latest two (2) months after the official notification that a FIDE
event granted to a National Federation. Deposit fees can be
paid to the FIDE Bank account or by a bank guarantee sent to
FIDE without any terms. When the event has been successfully
concluded the deposit fee shall be credited to the account of
the organizing federation or refunded.
7. With effect from January 1st 2013, a bid for any FIDE Competition
from 2015 onwards shall include the name of a FIDE licensed
International Organizer.
8. Inspection Visits shall be made by an Event Inspector (EI) nominated
by the Presidential Board (PB) and the Events Commission. The EI
shall be a member of the PB or Events Commission. Ideally, the EI
shall be chosen from the same continent of the bidder.
9. The cost of Inspection Visits - travel and per diem - shall be covered
by FIDE. The bidder shall be responsible for hosting the EI with a
double-room and meals for the duration of not more than two
working days.
10. The EI shall be responsible for submitting an Evaluation Report to the
General Assembly/Executive Board.
Organization
11. At least 6 months before the beginning of the Competition, the
Organizing Federation shall send the draft regulations to the FIDE
Events Commission. After approval by the FIDE Events Commission
and the appointment of the FIDE Technical Director and the
Chief Arbiter, the regulations will be published and sent to all
National Federations at least 5 months before the beginning of the
Competition. Copies of the Invitation must be sent to the Continental
Presidents.
12. The Organizing Committee shall endeavour to facilitate participants
who may require visas. The participants are obliged to stay in the
official hotels appointed by the Organizing Committee
Registration of Participation
13. At least 3 months before the beginning of the Competition,
a federation shall register its intention to participate with the
Organizing Committee. This is a Preliminary Registration and should
indicate the number of players and other participants.
14. At least 2 months before the beginning of the Competition, the
participating federation shall submit its Final Registration of
participants. The birthdate of each player must be given and must
correspond with the birthdate given in his passport or other travel
document. All travel documents must also be submitted if visas are
required. The Organizing Committee shall not be responsible for late
submission and application for visas.
15. Entry Fees for late registration, withdrawal or no show shall be
charged as follow:
FIDE Events Commission 11
15.1 Late registration after the closing date: two times of stipulated entry
fee
15.2 Withdrawal after submission of registration:
two times of stipulated entry fee and one nights hotel expenses.
15.3 No show after registration:
two times of stipulated entry fee and two nights hotel expenses
15.4 If a player/team registers late and withdraws or does not appear: the
federation will be charged the higher penalty.
15.5 The Organizer must send to FIDE the list of participants one week
after the registration deadline. The Organizer shall be fined 5,000
Euro for failing to do so.
15.6 The Organizer shall be responsible to publish the list of
participants on the website.
15.7 Based on the penalty fees received, FIDE shall compensate the
appropriate amounts to the Organizer.
15.8 The Invitation shall specify the policy on cancellation of Hotel
Reservation otherwise the above rules in point 15 shall be valid.
Schedule, System and Rate of Play
16. There shall be no more than 2 days where two rounds may be played.
There shall be at least one free day.
17. There shall be a minimum of 9 rounds Swiss with a minimum of 10
participants/teams.
18. The time limit shall be those approved by the General Assembly.
Financial Regulations
19. All players shall be required to pay Entry Fees to FIDE as stipulated by
the FIDE Financial Regulations.
Reports
44. On completion of the Competition, the Chief Arbiter and the
Chairman of the Appeals Committee shall deliver their reports to
FIDE. The reports shall deal with the course of the Competition
and include supporting documents, if appropriate. Copies of these
reports are to be extended to the Organizing Federation.
45. The FIDE Technical Delegate shall submit his report on the overall
organisation of the event including any incidents which may have
happened. Subject to this report, FIDE shall decide how much of
the deposit/performance bond to be reimbursed to the Organizing
Federation.
46. Within 2 weeks after the Closing Ceremony, the Organizing
Federation shall submit a written report and all the Score-Sheets to
FIDE.
Financial Regulations
8. The Organizing Committee shall provide free board and lodging (in
twin share rooms) for players mentioned in Rules 4 & 5 above.
FIDE WORLD YOUTH U14, U16 & U18 CHAMPIONSHIPS
(valid from 2016) Approved by the 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. There shall be 3 categories; namely Under-14, Under-16 & Under-18,
with separate events for Open and Girls.
3. All chess players who shall not have reached the age of 14, 16 or 18
on January 1st of the year in which the Championships are held are
eligible to participate.
4. The following have a personal right and are entitled to participate
provided they fulfil the condition of Rule 3 above:a. The top 3 players of the previous edition.
b. The champions of the previous edition may elect to play in the
same age-category or a higher age-category for example, the
U14 champion may play in the U14 Championship if he is still
eligible by age or to play in the U16 or U18 Championship.
c. The Continental Youth Champions preceding this edition.
5. In addition to the players mentioned in Rule 4 above, each FIDE
member federation shall have the right to send one participant per
event.
6. FIDE member federations shall have the right to send as many
additional players as they wish.
7. FIDE-endorsed Chess Academies may register not more than one
player per event.
18 FIDE Events Commission
Financial Regulations
9. The Organizing Committee shall provide free board and lodging (in
twin share rooms with bath and/or shower) for players mentioned
in Rules 4 & 5 above as well as for one accompanying person per
federation provided he holds a valid licence as FIDE trainer.
Prizes
11. Before the beginning of the first round, a list of the prizes to be
awarded to at least the 5 highest placed teams, including special
prizes shall be published together with the rules for their award.
The Organizing Committee shall also award Gold, Silver and Bronze
medals to the 6 members of the teams taking the first three places.
12. Individual Board Prizes - Players assigned to the same board number
in their respective team lists shall be in competition with each other
for an individual board prize. For the purpose of this award, the
player`s performance rating from their games shall be compared.
Only the following shall be eligible for board prizes: Board Numbers
1 to 4 who take part in at least 60% of the rounds; Board Number 5
who take part in at least 50%.
The tournaments must be organized before or after the seminar. The title
awarded after the completion of the necessary tournaments.
Title Awarding
8. After successful graduation from the seminar course, each
participant will receive a participation certificate signed by the
Lecturers / Seminar Leaders.
9. After the detailed report submission by the Lecturers / Seminar
Leaders to EVE, the National Federations will submit the title
applications/proposals to FIDE for approval by an official body
(PB, EB or GA).
10. Following approval, the International Organizer will receive the
official diploma and badge (the badge shall include the
photograph of the organizer and the licence validity) from FIDE,
if the conditions in article 8 are fulfilled and payments of FIDE
fees:
Title Award Fee (one time) : 100 euros
Licence Fee (valid for 4 years) : 100 euros
11. It is allowed for a participant to pay his Title Fee in advance to
the affiliated federation/body co-organizer or to FIDE directly. In
this case he/she must inform FIDE in writing of this action.
12. A titled Organizer will be charged a Licence Fee after two calendar
years have passed since the title was awarded. Each licence will be
valid for four (4) years. Failing to fulfil the licences obligations will
lead to a suspension from the organizers titles lists.
13. English is the official language for communication and
applications between EVE and Organizers.
Space (2 s-m at least for adult events. 1.5 s-m at least for youth
events)
Equipment
Access
Lighting
Surroundings
Ventilation
Toilets
Offices - Internet Access
Points
15
12
6
0
-10
2 points
2 points
Points
25
20
10
5
2.2
Point
10
5
0
-15
2 points
(max. 3 offers, max. 6 points). Final results will be checked by the FIDE
Technical Director
Category 3: Room rates and transportation rates in comparison with
other bids
3.1 Room rates and transportation rates:
Points
Excellent (low)
20
Good 15
Normal 10
Fair 0
High -10
Higher than for normal clients
- 20
FIDE Events Commission 35
Points
20
5
-10
Points
3
3
0 - 5 - 10
0 - 5 - 10
Points
6.1 The bidder (Nat. Federation) organized the same event the
prior-year
-10
6.2 The bidder (Nat. Federation) organized the same event the
before 2 years
-5
Total Points:
Category 1: Organisation
Points
Remarks
Departure:
Financial guarantee:
Declaration and/or Government:
Guarantee if applicable:
Provisional budget to be added:
Declaration generally assuring visas:
To representatives of all federations:
Exceptions, if any, and reasons:
Name of Meeting/Tournament hall:
And its distance from accommodation:
Travel connections and reductions for:
Participants officials and accompanying persons:
Accommodation and meals of participants:
And for accompanying persons:
(give classification of hotels and meals:
Indicate number of persons per room):
Are there:
Press facilities:
Telephones:
Telefax:
E-mail:
(GA`96) Deposit: We confirm that we shall pay the deposit fee below before
conclusion of the General Assembly granting the option. We are aware that
we forfeit this sum if for any reason we do not organize the event. If we do
organize the event this sum will be put to the credit of our account with FIDE.
We have recognized the specific FIDE stipulation for the above-mentioned
event and will observe them.
Federation Official: Place / Date:
Name in Print: Signature / Federation seal
All conditions offered are subject to the approval of the FIDE President or his
representative.
13 to 24 months
GM
5,000
3,500
IM
2,000
1,500
1,000
750
WGM
2,000
1,500
WIM
1,000
750
300
3.3 The rating of the player shall be that as published on the last FIDE
Rating List before the date of receipt by the FIDE Secretariat of
Notification of Change of Federation. If definite proof of residency
is not available then it shall start from the date of the transfer
application.
Amount of Compensation
Fee Payable
50,000
30,000
10,000
6,000
4,000
2,000
50,000
20,000
10,000
5,000
2,000
1,000
4.3 The rating of the player shall be that as published on the last FIDE
Rating List before the date of receipt by the FIDE Secretariat of
notification of change of Federation.
4.4 For the purposes of calculating the residency, the player must not
have represented the old federation in a FIDE event in the previous
two years prior to the application; otherwise the date of residency
starts from the last date of representation for the old federation.
4.5 The old Federation may inform FIDE and the new Federation in
writing that it waives all or part of any Compensation Fee due from
the new Federation.
5. Protests
5.1 Any objection or protest regarding transfers that is submitted to the
FIDE Secretariat must be accompanied with a fee of 500, which shall
be refundable if the protest is upheld. The Presidential Board shall
decide upon all protests.
6. Penalties
6.1 The penalties in this section shall be imposed if it is found that a
player has played for a Federation in an official FIDE competition in
breach of the rules 1 above.
6.2 Penalties shall be imposed as follow:
a. Individual competitions: The results of the offending player
shall be annulled and his opponents shall be awarded the
maximum score. The offending player also loses his right to any
qualification as well as to claim any prize(s).
b. Team competitions: The results of the matches in which the
offending player has played shall be annulled and the opposing
teams shall be awarded the maximum score. The offending team
also loses the right to any qualification as well as to claim any
prize(s).
6.3 In 6.2(a) and (b) above, the results shall be annulled, but the games
played shall continue to be rated. In addition, the results of the
games played are valid for title applications only for the opponents of
the offending player.
6.4 The Federation which registered the offending player shall be fined
a penalty fee of 5,000 for each competition that the player was in
breach of the rules 1 above.
Consent of Player
I,......................................................................................., the above-named player,
confirm that the information provided in this form is true and accurate,
and that I am currently registered under the....................................................
Chess Federation, and that I wish to transfer from this Federation to the
...............................................................Chess Federation.
I further confirm that I have been resident in.....................................................
for a continuous period of.....................................months/consecutive years.
.......................................................
Signatory of Player
Date:
Chess pieces
Chess board
Chess clock
Score sheet
Lap top
Printer
Photostat machine
PA set
10
11
Carbon paper
12
13
13
14
15
Paper tray
16
17
Masking tape
18
19
Staplers / staples
20
21
22
Highlighters (yellow/orange/blue)
23
Rubber band
24
Paper clips
25
26
Signage
27
Qty
Checked
Remark
28
Receipt book
29
Extension cord
30
Electrical adaptor
31
32
Loud Hailer
33
Trolley
34
35
36
37
38
39
40
40
41
42
The ideal size for the players tables is 120 cm long by 80 cm wide and
75 cm high
2. Chess Equipment
Chess Set & Boards - Digital Clocks - Score sheets.
The King`s height should be about 9.5 cm. The diameter of the King`s
base should measure 40 to 50% of its height.
Clocks must function in full accordance with the FIDE laws of chess.
More details included in FIDE Handbook
3. Tournament Staff
Venue
Program (printing of invitations)
Protocol (National and FIDE protocol)
Trophies (according to the tournament regulations, chapter C.)
Dressing Code (re: FIDE Handbook)
events.fide.com