FIDE Organisers Manual

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FIDE

Events
Commission
Organizers
Manual
Regulations and Guidelines
for International Organizers

August 2012

events.fide.com

FIDE Organizers Manual


Editorial Adviser: Ignatius Leong
Chief Editor: Theodoros Tsorbatzoglou
Deputy Editors: Ozgur Solakoglu, Bai Min
Contributors: Abigail Tian, Casto Abundo, Hisham Al-Taher
Compilation in Zao Zhuang, China

Contacts:
FIDE Secretariat: [email protected]
FIDE General Secretary, Ignatius Leong: [email protected]
Commission Chairman, Boris Kutin : [email protected]
Commission Secretary, Theodoros Tsorbatzoglou: [email protected]
Official page: http://events.fide.com/

Printed by SATRANC A.S. in Istanbul, Turkey. August 2012


@ FIDE all the rights reserved
FIDE Events Commission 3

INDEX
A. Events Commission Structure & Mission
B. Calendar Administration Regulations & Annual Planner
C. General Tournament Regulations
D. Specific Tournament Regulations







FIDE World Junior U20 Championships


FIDE World Youth (U14, U16 & U18) Championships
FIDE World Cadet (U8, U10 & U12) Championships
FIDE World Schools (U7, U9, U11, U13, U15 & U17)
Championships
FIDE World Youth U16 Olympiad
FIDE World Senior (>50 & >65) Championships
FIDE World Amateur (under 2000) Championships
FIDE World Cities Championship

E. Regulations for the FIDE Annual Awards


F. Regulations on seminars and titles for the FIDE Organizers
G. Guidelines for the FIDE Technical Director
H. Bids Evaluation by Inspectors
I. FIDE Bid Form
J. Registration, transfer and rules of eligibility for player participation in
Fide competitions
K. Guidelines for Tournament Management



Tournament Check List


Key points for Tournament Management
Sample Plan for Tournament Venue
Sample Plan for Tournament Hall

4 FIDE Events Commission

A. FIDE EVENTS COMMISSION (EVE)

Chairman : Boris Kutin (SLO)


Secretary : Theodoros Tsorbatzoglou (GRE)
Councillor : Morten Sand (NOR)
Councillor : Olena Boytsun (UKR)
Councillor : Ozgur Solakoglu (TUR)
Member : Bai Min (CHN)
Member : K.K. Chan (HKG)
Member : V. Filipenko (RUS)
Member : Finnbjorn Vang (FAI)
Member : Hisham Al Taher (UAE)
Member : Ruth Haring (USA)
Member : Pierre Makem, (CMR)
Member : Rajai Al-Susi (PLE)
FIDE Co-Ordinator : George Mastrokoukos (GRE)
Main Tasks of the FIDE Events Commission:
1. Scheduling and monitoring of annual procedures for the FIDE events
(other than WCO events).
2. Guidelines for the Organizers Seminars and Titles.
3. Guidelines for the FIDE Calendar Administration
4. Recommend guidelines for rules for the registration, transfer &
eligibility for players participation.
5. Recommend guidelines for the FIDE events financial regulations
6. Recommend the regulations for all the FIDE events (applicable
also to respective Continental Champ.) except the WCO events.
7. To organize the FIDE Awards (for Men & Women, Trainers and
Events of the Year etc) during the Olympiads in even-numbered
years and a key event in odd-numbered years.

FIDE Events Commission 5

B. CALENDAR ADMINISTRATION REGULATIONS


Approved by 2009 Executive Board

1. The Calendar Administrator (CA) will plan and update a 4 - year cycle
for the FIDE Calendar. He will consult the Events Commission and the
Commission for World Championships & Olympiads.
2. The CA shall provide a scheduled-template for all FIDE events - with
assigned month and dates. Bids to organize any FIDE event shall be
based on the assigned month and dates with the possible deviation
of not more than 5 days before (known as green days) and not more
than 5 days after (known as green days) the stipulated period.
3. If an organizer of a FIDE event wishes to deviate from the stipulated
period by more than 5 days (green days); the organizer shall have
to pay a Calendar Deviation Fee (CDF) of 500 Euros per day (after
the green days) to FIDE when submitting its bid offer. This shall be
waived if there is no other bid.
4. The non-refundable bidding fee must be included when submitting
bids. Upon a successful bid for a FIDE event, the organizer shall pay
the required deposit fee within 2 months after the decision had been
announced. If this is not done, FIDE reserves the right to annul the
bid and to re-open the bidding. The World Championship Cycle and
Chess Olympiad shall be exempted from this rule.
5. Once a FIDE event is awarded, the organizer may deviate from its
original dates by not more than 2 days (known as orange days).
Otherwise the organizer shall be penalized with a Calendar Change
Fee (CCF) of 2,000 Euros per day after deducting the orange days. If
CCF is not paid within 6 months before the original start date, FIDE
reserves the right to re-open the bidding for the event.
6. An organizer who is required to pay a penalty (CDF/CCF) may appeal
to the Events Commission. Following the recommendation of the
Events Commission, the Presidential Board shall make the final
decision.

6 FIDE Events Commission

7. The Calendar shall include all FIDE and Continental events. Major
invitational tournaments and major international opens may also be
included on the request of the relevant organizers.
8. All Continental Presidents shall plan their events on the basis that
their events do not clash with major FIDE events. The Presidential
Board reserves the right not to recognize events which clash with
FIDE events.
9. All National Federations and major Organizers should plan their
events on the basis that their events do not clash with major FIDE
and/or Continental events. The Presidential Board reserves the right
not to recognize events which clash with FIDE events.
10. An event shall be listed on the Calendar provided sufficient
information (such as dates & venue) has been received by the CA at
an appropriate time before the start of the event. In addition, official
invitations and the announcements of relevant details must be
distributed and made available at an appropriate time (normally at
least 4 months) before the start of an event.
11. These Regulations shall be in force with effect for events to be
opened for bidding after the Krakow Presidential Board 2009.
Subsequently, these Regulations may be changed by the Presidential
Board and take effect 3 months after such decisions are taken.
12. Wherever necessary, the Presidential Board reserves the right to
make exceptions to these Regulations. FIDE shall Endeavour that
these and the Annual Calendar Planner be observed strictly and
that the Calendar Administrator is authorized to recommend and/or
implement changes whenever necessary.

FIDE Events Commission 7

FIDE ANNUAL CALENDAR PLANNER


MONTH
January

EVENT - FIDE & CONTINENTS

REMARKS

Drafted: 2 April 2012


FIXED 2012-2013

PROPOSED 2014-17

World Team Championship

odd-year

2013 Dec 1 to 11

Jan 5 to 20

Womens World Team Championship

odd-year

2013 Dec 1 to 11

Jan 5 to 20

February
March

Candidates Tournament

2013 Mar 13 to 31

Mar 10 to 30

April

World Amateur Championship

2013 Apr 21 to 30

Apr 1 to 10

World Schools Individual Championships

2013 Apr 21 to 30

Apr 21 to 30

May

Grand Prix

2013 May 22 to Jun 4

May 10 to 25

June

World Rapid & Blitz Championships

2012 Jun 26 to Jul 1

Jun 25 to 30

July

World Youth Championships

2013 Aug 13 to 25

Jul 5 to 20

World Childrens Championships

wef 2016

Jul 5 to 20

Grand Prix

2013 Jul 5 to 17

Jul 5 to 20

August

Chess Olympiad

even-year 2012 Aug 27 to Sep 10

Aug - Sep - Nov

2012 Aug 31 to Sep 10

Aug - Sep - Nov

2013 Aug 10 to Sep 5

Aug - Nov

2013 Jul 26 to Aug 10

Sep 11 to 26

Grand Prix

2013 Sep 18 to Oct 2

Aug - Sep - Nov

October

World Youth U16 Olympiad

2012 Oct

Oct 6 to 16

November

World Senior Championships

2013 Oct 23 to Nov 4

Nov 5 to 15

World Championship Match

2013 Nov 6 to 26

Aug - Sep - Nov

Womens World Championship

2012 Nov 10 to Dec 3

Nov 5 to 25

Sport Accord Mind Games

2012 Dec 12 to 19

Dec 11 to 20

even-year 2012 Dec 21 to 30

Dec 21 to 30

FIDE Congress
World Cup
September World Junior U20 Championships

December

World Cities Team Championship

8 FIDE Events Commission

odd-year

C. GENERAL REGULATIONS FOR FIDE COMPETITIONS


Approved by the 2011 Executive Board
Governing Regulations
1. These Regulations are applicable to the following FIDE competitions:

a. FIDE World Junior U20 Championships

b. FIDE World Youth (U14, U16 & U18) Championships

c. FIDE World Cadet (U8, U10 & U12) Championships

d. FIDE World Schools (U7, U9, U11, U13, U15 & U17
Championships

e. FIDE World Youth U16 Olympiad

f. FIDE World Senior (>50 & >65) Championships

g. FIDE World Amateur (under 2000) Championships

h. FIDE World Cities Championship
2. These Regulations are applicable with effect from 2014 (World Youth
& World Cadet are effective from 2016) unless otherwise stated in
the regulations of a specific Competition.
3. All the Competitions listed in Rule 1 above shall be organized
annually by a FIDE member federation.
4. Participants refer to players and accompanying persons (including
officials, trainers, media, etc.). They must be registered through its
national federation or FIDE Academy.
Bid, Inspection Visit & Evaluation Report
5. Organizers for all Competitions shall be designated at least two
years before the Competition is to be held. With effect from 1
January 2012, the following timelines shall be observed:1 March Deadline for Bids
30 June Completion of Inspection Visits
31 July Deadline for submission of Evaluation Reports
General Assembly/Executive Board to Award successful bids

FIDE Events Commission 9

FIDE Presidential Board can decide any change in bid deadlines or reopen any bid.
All bids should be submitted by the due dates in sealed envelopes or
scanned documents to the FIDE Secretariat, postal address: 9, Syggrou
Avenue, 11743 Athens Greece Fax: (+30) 2109212859
Email: [email protected] by , 16:00 local time (UTC/GMT + 2 hours).
6. A Bid must be accompanied with a Bid Fee which is not
refundable:
- 2,000 Euros Youth and Cadet Championships
- 1,000 Euros Junior Championships
- 500 Euros Schools, Seniors, Amateur Championships and
Youth U16 Olympiad
Bid Fees are not refundable. Bid fees should be paid the latest
one week after the deadline to the FIDE bank account (free of
charges) or to be enclosed in the bid envelope.
Deposit fees (ref. FIDE financial regulations) should be paid the
latest two (2) months after the official notification that a FIDE
event granted to a National Federation. Deposit fees can be
paid to the FIDE Bank account or by a bank guarantee sent to
FIDE without any terms. When the event has been successfully
concluded the deposit fee shall be credited to the account of
the organizing federation or refunded.
7. With effect from January 1st 2013, a bid for any FIDE Competition
from 2015 onwards shall include the name of a FIDE licensed
International Organizer.
8. Inspection Visits shall be made by an Event Inspector (EI) nominated
by the Presidential Board (PB) and the Events Commission. The EI
shall be a member of the PB or Events Commission. Ideally, the EI
shall be chosen from the same continent of the bidder.

10 FIDE Events Commission

9. The cost of Inspection Visits - travel and per diem - shall be covered
by FIDE. The bidder shall be responsible for hosting the EI with a
double-room and meals for the duration of not more than two
working days.
10. The EI shall be responsible for submitting an Evaluation Report to the
General Assembly/Executive Board.
Organization
11. At least 6 months before the beginning of the Competition, the
Organizing Federation shall send the draft regulations to the FIDE
Events Commission. After approval by the FIDE Events Commission
and the appointment of the FIDE Technical Director and the
Chief Arbiter, the regulations will be published and sent to all
National Federations at least 5 months before the beginning of the
Competition. Copies of the Invitation must be sent to the Continental
Presidents.
12. The Organizing Committee shall endeavour to facilitate participants
who may require visas. The participants are obliged to stay in the
official hotels appointed by the Organizing Committee
Registration of Participation
13. At least 3 months before the beginning of the Competition,
a federation shall register its intention to participate with the
Organizing Committee. This is a Preliminary Registration and should
indicate the number of players and other participants.
14. At least 2 months before the beginning of the Competition, the
participating federation shall submit its Final Registration of
participants. The birthdate of each player must be given and must
correspond with the birthdate given in his passport or other travel
document. All travel documents must also be submitted if visas are
required. The Organizing Committee shall not be responsible for late
submission and application for visas.
15. Entry Fees for late registration, withdrawal or no show shall be
charged as follow:
FIDE Events Commission 11

15.1 Late registration after the closing date: two times of stipulated entry
fee
15.2 Withdrawal after submission of registration:

two times of stipulated entry fee and one nights hotel expenses.
15.3 No show after registration:

two times of stipulated entry fee and two nights hotel expenses
15.4 If a player/team registers late and withdraws or does not appear: the

federation will be charged the higher penalty.

15.5 The Organizer must send to FIDE the list of participants one week

after the registration deadline. The Organizer shall be fined 5,000

Euro for failing to do so.
15.6 The Organizer shall be responsible to publish the list of

participants on the website.
15.7 Based on the penalty fees received, FIDE shall compensate the

appropriate amounts to the Organizer.
15.8 The Invitation shall specify the policy on cancellation of Hotel

Reservation otherwise the above rules in point 15 shall be valid.
Schedule, System and Rate of Play
16. There shall be no more than 2 days where two rounds may be played.
There shall be at least one free day.
17. There shall be a minimum of 9 rounds Swiss with a minimum of 10
participants/teams.
18. The time limit shall be those approved by the General Assembly.
Financial Regulations
19. All players shall be required to pay Entry Fees to FIDE as stipulated by
the FIDE Financial Regulations.

12 FIDE Events Commission

20. All players and accompanying persons may be required to pay a


Registration Fee to the Organizing Committee and this shall be not
more than 100 Euros per person. The Registration Fee is to include
the costs for airport transfers, Accreditation Cards, Daily Bulletins,
Certificates, etc.
21. The travelling costs of all participants must be paid by themselves or
by their national federations.
22. For players who are hosted or have qualified with personal right,
the Organizing Committee shall provide free board and lodging
(rooming at the discretion of the Organizer) from the official day of
arrival to the official day of departure. The category of hotel shall
be similar to those of which non-hosted players would be paying
for. After the registration deadline the Organizing Committee has
the right to ask a maximum prepayment of 50% for the participants
accommodation and the balance upon arrival.
23. Other than players who are hosted, all other players and participants
shall be responsible for their own board and lodging. The
Organizing Committee shall offer reasonable and favourably priced
accommodation and shall state the daily costs in the Invitation.
Medical
24. From the duration of arrival and until departure, the Organizing
Committee shall insure the participants against accidents and the
need for medical services including cost of medicines in case of
acute illnesses, surgical operations, etc. The Organizing Committee
shall not be responsible for medical services needed for treatment of
chronic or other illnesses which already existed before the arrival at
the Competition.
Technical Officials
25. Technical Officials are recommended by the Events Commission
in consultation with the FIDE Steering Committee. The Technical
Officials shall be the FIDE Technical Delegate, the Chief Arbiter and 3
members of the Appeals Committee.

FIDE Events Commission 13

26. The Organizing Committee shall be responsible for the travel


expenses of the FIDE-appointed Technical Officials. They shall be
provided free board and lodging. They shall be paid a stipend in
accordance with the Financial Guidelines for Technical Officials.
27. The FIDE Technical Delegate shall be responsible to ensure that the
Organizing Committee adhere strictly to both the general conditions
and the regulations which are specific to the Competition.
28. The Chief Arbiter shall be appointed after consultation with the
Organizing Federation. The Organizing Federation shall appoint as
many Deputy and Assistant Arbiters as it considers necessary.
29. The Appeals Committee shall comprise 3 persons one of whom
may be the FIDE Technical Delegate. In the event that the Appeals
Committee is appointed by the Technical Meeting, there should be
an additional 2 reserve members and in this case, no member shall
take part in a decision affecting a player of his own federation.
Appeals
30. A protest against the decision of an Arbiter must be submitted in
writing to the Chief Arbiter, within two hours after the end of the
playing session.
31. A protest fee of 200 Euro shall be payable to FIDE which is refundable
if the protest is upheld. The Appeals Committee may also decide to
refund the fee if it considers the appeal was not frivolous.
32. The decision of the Appeals Committee is final, binding and takes
effect immediately.
33. The Appeals Committee shall keep a record of all proceedings and
submit a final report to FIDE.
Designation of the Winners
34. The final ranking order of the players is determined by the number
of points scored. If at the end of the tournament two or more players
are tied for the first place or for any prize, the tie shall be broken as in
14 FIDE Events Commission

accordance to the FIDE Tie-Break Regulations.


35. Defending Champions shall have personal rights to participate in the
same Competition and Event and shall be accorded free board and
lodging.
Prizes
36. Before the beginning of the first round, a list of the prizes to be
awarded to at least the 10 highest placed participants, including
special prizes shall be published together with the rules for their
award. The Organizing Committee shall also award Gold, Silver and
Bronze medals to the players taking the first three places in each
event.
37. The prize fund, if any, shall be stipulated in the Invitation. Taxes, if
any, must be stipulated in the bid and in the official Invitation.
Certificates
38. Certificates shall be awarded to players who finish in the top 3
positions.
39. Certificates of Participation shall be given to players, FIDE accredited
trainers, managers, and the FIDE appointed Technical Officials.
40. The above Certificates shall bear the signature of a FIDE Official, the
Organizing Federation and not more than two other signatories.
PR, Competition Website & Daily Bulletins
41. At the Opening and Closing Ceremonies, the FIDE Flag must be
displayed prominently and the FIDE Anthem played.
42. The Organizing Committee shall be responsible for the official
website which must be in English and preferably and in other
languages.
43. The Organizing Committee shall provide Daily Bulletins (in print or
e-format) which shall contain at least the top 10 games from each
event.
FIDE Events Commission 15

Reports
44. On completion of the Competition, the Chief Arbiter and the
Chairman of the Appeals Committee shall deliver their reports to
FIDE. The reports shall deal with the course of the Competition
and include supporting documents, if appropriate. Copies of these
reports are to be extended to the Organizing Federation.
45. The FIDE Technical Delegate shall submit his report on the overall
organisation of the event including any incidents which may have
happened. Subject to this report, FIDE shall decide how much of
the deposit/performance bond to be reimbursed to the Organizing
Federation.
46. Within 2 weeks after the Closing Ceremony, the Organizing
Federation shall submit a written report and all the Score-Sheets to
FIDE.

16 FIDE Events Commission

D. SPECIFIC TOURNAMENT REGULATIONS


FIDE WORLD JUNIOR UNDER-20 CHAMPIONSHIPS
Approved by the 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. There shall be a separate event for girls.
3. All chess players who shall not have reached the age of 20 on
January 1st of the year in which the Championships are held are
eligible to participate.
4. The following have a personal right and are entitled to participate
provided they fulfil the condition of Rule 3 above:
a. The top 3 players of the previous edition.
b. The Continental Junior Champions preceding this edition.
c. The top 6 (4 for Girls) Junior U20 players from the FIDE Rating List
as of January 1st of the current year.
d. World Youth U18 and U16 champions of the year preceding this
edition.
5. In addition to the players mentioned in Rule 4 above, each FIDE
member federation shall have the right to send one participant for
each event.
6. FIDE member federations shall have the right to send as many
additional players as they wish.
Schedule and System
7. There shall be a minimum of 11 rounds.

FIDE Events Commission 17

Financial Regulations
8. The Organizing Committee shall provide free board and lodging (in
twin share rooms) for players mentioned in Rules 4 & 5 above.
FIDE WORLD YOUTH U14, U16 & U18 CHAMPIONSHIPS
(valid from 2016) Approved by the 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. There shall be 3 categories; namely Under-14, Under-16 & Under-18,
with separate events for Open and Girls.
3. All chess players who shall not have reached the age of 14, 16 or 18
on January 1st of the year in which the Championships are held are
eligible to participate.
4. The following have a personal right and are entitled to participate
provided they fulfil the condition of Rule 3 above:a. The top 3 players of the previous edition.
b. The champions of the previous edition may elect to play in the
same age-category or a higher age-category for example, the
U14 champion may play in the U14 Championship if he is still
eligible by age or to play in the U16 or U18 Championship.
c. The Continental Youth Champions preceding this edition.
5. In addition to the players mentioned in Rule 4 above, each FIDE
member federation shall have the right to send one participant per
event.
6. FIDE member federations shall have the right to send as many
additional players as they wish.
7. FIDE-endorsed Chess Academies may register not more than one
player per event.
18 FIDE Events Commission

Schedule and System


8. There shall be a minimum of 11 rounds.
Financial Regulations
9. The Organizing Committee shall provide free board and lodging (in
twin share rooms with bath and/or shower) for players mentioned
in Rules 4 & 5 above as well as for one accompanying person per
federation provided he holds a valid licence as FIDE trainer.

FIDE Events Commission 19

FIDE WORLD CADETS U8, U10 & U12 CHAMPIONSHIPS


(valid from 2016) Approved by 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. There shall be 3 categories; namely Under-8, Under-10 & Under-12,
with separate events for Open and Girls.
3. All chess players who shall not have reached the age of 8, 10 or 12
on January 1st of the year in which the Championships are held are
eligible to participate.
4. The following have a personal right and are entitled to participate
provided they fulfil the condition of Rule 3 above:a. The top 3 players of the previous edition.
b. The champions of the previous edition may elect to play in the
same age-category or a higher age-category for example, the
U10 champion may play in the U10 Championship if he is still
eligible by age or to play in the U12 or U14 Championship.
c. The Continental Youth Champions preceding this edition.
5. In addition to the players mentioned in Rule 4 above, each FIDE
member federation shall have the right to send one participant per
event.
6. FIDE member federations shall have the right to send as many
additional players as they wish.
7. FIDE-endorsed Chess Academies may register not more than one
player per event.
Schedule and System
8. There shall be a minimum of 11 rounds.

20 FIDE Events Commission

Financial Regulations
9. The Organizing Committee shall provide free board and lodging (in
twin share rooms with bath and/or shower) for players mentioned
in Rules 4 & 5 above as well as for one accompanying person per
federation provided he holds a valid licence as FIDE trainer.

FIDE Events Commission 21

FIDE WORLD SCHOOLS CHAMPIONSHIPS


Approved by the 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. There shall be 6 categories; namely Under-07, Under-09 Under-11,
Under-13, Under-15 and Under-17 with separate events for Open and
Girls.
3. All chess players who shall not have reached the age of 7, 9, 11, 13,
15, 17 on January 1st of the year in which the Championships are
held are eligible to participate.
4. The following have a personal right and are entitled to participate
provided they fulfil the condition of Rule 3 above:a. The Champions of the previous World Schools Championships
b. The Continental Schools Champions preceding this edition.
5. FIDE member federations & FIDE-endorsed Chess Academies shall
have the right to send as many players as they wish.
Schedule and System
6. There shall be a minimum of 9 rounds.
Financial Regulations
7. The Organizing Committee shall provide free board and lodging (in
twin share rooms with bath and/or shower) for players mentioned in
Rules 4 above as well as for one accompanying person per federation
(with minimum participation of 6 players) and provided he holds a
valid licence as FIDE trainer.

22 FIDE Events Commission

FIDE WORLD YOUTH UNDER-16 OLYMPIAD


Approved by the 2011 Executive Board.
General Regulations & Rules
1. The Competition shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. All chess players who shall not have reached the age of 16 on
January 1st of the year in which the Competition is held are eligible
to participate.
3. Each FIDE member federation shall have the right to send one team.
4. FIDE member federations shall have the right to send as many
additional teams as they wish.
5. Each team shall comprise 4 players and 1 reserve (one of whom must
be a girl) and 1 captain (or Manager, Trainer).
Schedule and System
6. There shall be no more than 2 days where 2 rounds may be played.
There shall be at least one free day.
7. There shall be a minimum of 10 rounds.
8. Each match shall be played over 4 boards.
9. The pairings, scoring and tiebreak regulations are in accordance with
the Pairing Rules for the Chess Olympiad.
Financial Regulations
10. The Organizing Committee shall provide free board and lodging (in
twin share rooms with bath and/or shower) for teams mentioned in
Rule 3 above.

FIDE Events Commission 23

Prizes
11. Before the beginning of the first round, a list of the prizes to be
awarded to at least the 5 highest placed teams, including special
prizes shall be published together with the rules for their award.
The Organizing Committee shall also award Gold, Silver and Bronze
medals to the 6 members of the teams taking the first three places.
12. Individual Board Prizes - Players assigned to the same board number
in their respective team lists shall be in competition with each other
for an individual board prize. For the purpose of this award, the
player`s performance rating from their games shall be compared.
Only the following shall be eligible for board prizes: Board Numbers
1 to 4 who take part in at least 60% of the rounds; Board Number 5
who take part in at least 50%.

24 FIDE Events Commission

FIDE WORLD VETERAN & SENIOR CHAMPIONSHIPS


Amended by 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General Regulations for
FIDE Competitions and these Rules.
Participation
2. There shall be two categories; age 50 (veterans) and age 65 (seniors)
with separate events for women if there are at least 10 players.
3. The player must have reached the required age during the year of
Competition.
4. The Championships are open tournaments for players registered
by their federation. FIDE member federations shall have the right to
send as many players as they wish.
5. The top 3 players from the previous Competition shall have personal
rights to participate.
6. The top 3 players from each Continental Senior Championship
preceding this edition are qualified with personal rights and their
places cannot be substituted.
Financial Regulations
7. The Organizing Committee shall provide free board and lodging
(single rooms with bath and/or shower) for players mentioned in
Rule 5 & 6 and the four (4) defending champions .
Schedule and System
8. There shall be a minimum of 11 rounds. In case of less than 12
players, round-robin will be used.
Prizes
9. The total prize fund shall be at least 15,000 Euros.

FIDE Events Commission 25

FIDE WORLD AMATEUR CHAMPIONSHIPS


Amended by 2011 Executive Board.
General Regulations & Rules
1. The Championships shall be governed by the General
Regulations for FIDE Competitions and these Rules.
Participation
2. There shall be one category for FIDE Rating Under 2000 with a
separate event for women if there are at least ten players from at
least two continents.
3. The player must not have a published FIDE Rating for at least 2 years
prior to January 1st of the year in which the Championships are held.
They must not hold any title above CM (WCM).
4. The Championships are open tournaments for players registered
by their federation. FIDE member federations shall have the right to
send as many players as they wish.
5. In addition, the top 3 players from each Continental Amateur
Championship preceding this edition are qualified with personal
rights and their places cannot be substituted.
Financial Regulations
6. The Organizing Committee shall provide free board and lodging
(twin rooms with bath and/or shower) for players mentioned in
Rule 5 and the two (2) defending champions .
Prizes
7. The prize fund shall be at least 5,000 Euros.
Honours
8. The World (Women) Amateur Champion shall be awarded the
title of FIDE (Woman) Master and a rating of 2200 (2050).

26 FIDE Events Commission

In the Open Championship, the Silver Medallist shall be awarded a rating


of 2100 and the Bronze Medallist shall be awarded a rating of 2050.
FIDE WORLD CITIES CHAMPIONSHIP
General
1. The FIDE World Cities Championship shall be held at two - yearly
intervals among teams representing cities with a maximum of one
city per country. National federations are eligible to play with their
national team members representing a city.
2. The FIDE World Cities Championship is a sequel to the Chess
Olympiad and Continental Cities Championships.
Organizer
3. The Al Ain Chess Club of the UAE Chess Federation commits to
organize the World Cities Championship for the Sheikh Zayed
Cup for five times until 2020. After 2020, the Organizer will be
appointed by the bid procedure
Participants
4. There shall be 32 teams representing 32 countries in the FIDE
World Cities Championship according to the following criteria:
a. 1 World Cities Champion (for 2012 this is Olympiad Champion)
b. 1 World Team Champion
c. 4 Continental Cities Champions. The qualifiers will be the
winners of theimmediately previous, respective Continental
Cities Championships.
d. 25 cities champion teams per FIDE Zone. (Zones are encouraged
to hold cities team championships.) In the event that no cities
team championship is held for that zone, then the place shall go
to the country of the highest-placed team per FIDE Zone in the
FIDE Olympiad prior to the event. If the country of the highest
FIDE Events Commission 27

placed team per zone has already qualified as Continental team


cities champion or other criteria, this place will be given to the
next highest ranked country per zone in the Olympiad preceding
the World Cities Championship or, for single federation zones,
next ranked in that Olympiad.
e. 1 team from the host federation/city.
Composition of teams
5. The teams are made up of 4 players plus 1 reserve and 1 captain.
Eligibility: The players must be entitled by birth, citizenship or
naturalization to represent their Federation. Detailed eligibility rules
are in FIDE Regulations
6. Each team shall have a captain, who may also be one of
the players (or reserve).The federations take full responsibility
for the conduct of their players. Each federation may be
represented by a Chief of delegation; it may either appoint a
person exclusively to this office, or entrust the team captain, or
one of the players or reserves, with this function.
Schedule of the FIDE World Cities Championship
7. Day 1 arrival, team captains meeting and opening ceremony
Day 2 RR1
Day 3 RR2
Day 4 RR3
Day 5 Round of 16
Day 6 Quarterfinals
Day 7 Semifinals
Day 8 Finals and closing ceremony
Day 9 departure
Provision for teams
8. Travelling expenses shall be met by the individual Federations. All
teams shall be provided for their hotel and meals for the duration of
their competition, from day of arrival until one day after their round.

28 FIDE Events Commission

E. FIDE ANNUAL CHESS AWARDS


1. FIDE Chess Awards include contests in the following categories:
1.1 Awards for Players
a. Caissa Award for Men - nominations by World Championships &
Olympiads Commission
b. Caissa Award for Women - to be administered by Womens
Commission
c. Caissa Award for Boys U16 - nominations by Events Commission
d. Caissa Award for Girls U16 - to be administered by Womens
Commission
1.2



Long Service Meritorious Award for Arbiters - nominations by


Arbiters Commission - Nominees must hold the title of International
Arbiter and who must have worked in at least 10 major FIDE
(Continental events not counted) competitions. They shall be aged
above 60 as on 1st January 2012.

1.3 Long Service Meritorious Awards for Organizers - nominations


by Events Commission - Nominees must hold the title of
International Organizer and who must have organized at least
3 major FIDE (Continental events not counted) competitions. They
shall be aged above 60 as on 1st January 2012.
1.4 Trainers Awards - to be administered by Trainers Commission
1.5 Awards for Publications - nominations from the world chess
community
a.
b.
c.
d.
e.

Book of the Year


Article of the Year
Journalist of the Year
Photograph of the Year
Video of the Year

2. The Procedure for nominations and selection of winners apply to 1.1;


1.4 and 1.5 only.
FIDE Events Commission 29

Stage 1: Nominations for the candidates from 1 February to 30 April


of each year. Each nomination accompanied by a short description
shall be sent via email to the FIDE Events Commission by National
Federations & FIDE Presidential Board Members.
Stage 2: Selection of 5 candidates for each category between 11
to 20 May of each year. FIDE Events Commission shall short-list 5
candidates for each award. The list of candidates will be announced
in the Commission website.
Stage 3: Open on-line Voting from 1 June to 30 June of each year.
Voting is open to any person through the Commission website. The
procedure will be controlled and monitored by the FIDE website
administrators and an authorized-legal adviser. The progress of the
voting may be visible.
Stage 4: Designation of the Finalists from 11 to 20 July each year:
After the end of the on-line voting, the Events Commission will
announce the results and the standings of the 3 Finalists. Points
scored will be counted as Candidate Points.
Stage 5: The Final Vote will be taken during the first 5 days of each
Olympiad: Every person with Olympiad & Congress Accreditation
may have one vote. The points scored in this stage will be added to
the Candidate Points for the Final Score.
Stage 6: Awarding Ceremony FIDE Annual Chess Awards shall be
hosted during the Olympiads in a gala event. The Ceremony includes
presentation of Awards to all the Finalists. The awards will be
specially designed for the annual ceremony. The winners and their
achievements will be announced on the FIDE website.

30 FIDE Events Commission

F .REGULATIONS ON SEMINARS AND TITLES FOR ORGANIZERS


Seminars
1. With effect from January 15th 2012, there will be no more direct
application for the title of International Organizer. All candidates
shall be required to attend and pass an examination in the Seminar
for Organizers. The awarding of the title through exams should be
combined with some minimum experience.
2. The duration of a Seminar shall be 3 days and the minimum
number of hours is 15 and another 3 hours for examination and
debrief.
3. The lecture and examination shall include the following topics:
a. All regulations of the Events Commission.
b. Regulations pertaining to Rating & Titles.
c. Events Management
4. Panel of FIDE Lecturers: The initial list shall be nominated by
Events Commission taking into consideration the geographical
needs of each Continent.
5. Fees - Travel Costs
Seminar Fee: up to 250 Euros (decided by organizer)
The costs for travel, board & lodging will be covered by the
federation registering the participants, club or participant.
FIDE International organizer (FIO)
6. Scope / Mission: To get the FIDE licence for the organisation of FIDE,
Continental and International tournaments.
7. Qualification / Professional Skills Requirements:
a. EVE seminar norm.
b. Proof of Experience (3 titled tournaments with participants
from at least 3 federations).
c. At least 2 languages.
FIDE Events Commission 31

The tournaments must be organized before or after the seminar. The title
awarded after the completion of the necessary tournaments.
Title Awarding
8. After successful graduation from the seminar course, each
participant will receive a participation certificate signed by the
Lecturers / Seminar Leaders.
9. After the detailed report submission by the Lecturers / Seminar
Leaders to EVE, the National Federations will submit the title

applications/proposals to FIDE for approval by an official body
(PB, EB or GA).
10. Following approval, the International Organizer will receive the
official diploma and badge (the badge shall include the
photograph of the organizer and the licence validity) from FIDE,
if the conditions in article 8 are fulfilled and payments of FIDE
fees:

Title Award Fee (one time) : 100 euros
Licence Fee (valid for 4 years) : 100 euros
11. It is allowed for a participant to pay his Title Fee in advance to
the affiliated federation/body co-organizer or to FIDE directly. In
this case he/she must inform FIDE in writing of this action.
12. A titled Organizer will be charged a Licence Fee after two calendar
years have passed since the title was awarded. Each licence will be
valid for four (4) years. Failing to fulfil the licences obligations will
lead to a suspension from the organizers titles lists.
13. English is the official language for communication and
applications between EVE and Organizers.

32 FIDE Events Commission

G . GUIDELINES FOR FIDE TECHNICAL DIRECTOR


1. FIDE Technical Director (FTD) is the overall observer of a FIDE
World Event
2. The FIDE Technical Director FTD is appointed by FIDE and must be a
licensed International Organizer
3. Main duties of the FIDE Technical Director
a. To be responsible for the communication with the Organizer
after the approval and circulation of the tournament
regulations.
b. To check before the start of the competition if the organization
adheres to FIDE standards.
c. To check if the Organizer provides to the participants the
conditions offered in the bid and described in the event
invitation.
d. To be contacted by the National Federations as the FIDE
Representative
e. To ensure the contact of the competitions according to
FIDE rules and regulations
f. By the end of the competition to send his report to FIDE
including and comparing the final evaluation with the
bid-evaluation.
4. Organizer provides the following conditions to the FIDE Technical
Director:
a. Single room (FB- 3 meals) 2 days before the start of the
competition till departure
b. Air-travel expenses & transportation to the venue
5. FIDE pay to the FIDE Technical Director the stipend in accordance
with the Financial Guidelines for the Technical Officials.
FIDE Events Commission 33

H. BIDS EVALUATION BY INSPECTORS


Catalogue of criteria
Category 1: Organisation
1.1 Tournament Hall
Points
Excellent 30
Good 15
Normal 0
Fair -10
Not sufficient
-50
Items to be checked for the tournament hall:







Space (2 s-m at least for adult events. 1.5 s-m at least for youth
events)
Equipment
Access
Lighting
Surroundings
Ventilation
Toilets
Offices - Internet Access

1.2 Distance Tournament hall to Hotels


Accommodation and playing hall in the same complex
Walking distance (not more than 15 minutes)
More than 15 minutes, but free bus transportation
More than 15 minutes, but paid bus transportation
More than 15 minutes and no transportation

Points
15
12
6
0
-10

1.3 Covered languages (English, Russian, French, German, Spanish


etc.)
For each language covering the Competition web site

2 points

(max. 5 languages, max. 10 points). The competition web site


should operate in all languages 5 months before the start of the
competition.

34 FIDE Events Commission

1.4 Parallel chess activities (seminars, tournaments, exhibitions etc)


For each chess activity

2 points

(max. 5 activities, max. 10 points. Final results will be checked by


the FIDE Technical Director
Category 2: Hotels
2.1 Quality of hotels
5 stars and better
4 stars
3 stars
2 stars

Points
25
20
10
5

2.2

Point

Free internet access in the hotels

Free internet access in Rooms


Free internet access in Reception Hall
Paid Internet access
No Internet Access

10
5
0
-15

2.3 Other free offers (drinks. excursion, cultural program)


For each free offer

2 points

(max. 3 offers, max. 6 points). Final results will be checked by the FIDE
Technical Director
Category 3: Room rates and transportation rates in comparison with
other bids
3.1 Room rates and transportation rates:
Points
Excellent (low)
20
Good 15
Normal 10
Fair 0
High -10
Higher than for normal clients
- 20

FIDE Events Commission 35

Category 4: Travel connection


International* airport in a distance of not more than one
hour by car/train

Points
20

International* airport in a distance max. two hours by


car/train 15
Local airport in a distance of not more than one hour by
car/train 10
Local airport in a distance max. two hours by car/train
No airport

5
-10

*An airport is international if there are daily regular flights from at


least ten different foreign countries in Europe
Category 5: Press-Promotion

Points

5.1 Organized Press Center


5.2 Invitation with free accommodation for some journalist
5.3 Live games in internet, (number of boards)
5.4 Other special arrangements for publicity

3
3
0 - 5 - 10
0 - 5 - 10

Category 6: Circulation of the events

Points

6.1 The bidder (Nat. Federation) organized the same event the
prior-year

-10

6.2 The bidder (Nat. Federation) organized the same event the
before 2 years

-5

36 FIDE Events Commission

Total Points:
Category 1: Organisation

Points

Remarks

1.1 Tournament hall


1.2 Distance Tournament hall to Hotels
1.3 Covered languages
1.4 Parallel chess activities
Category 2: Hotels
2.1 Quality of hotels
2.2 Free internet access in the hotels
2.3 Other free offers
Category 3: Room rates and transportation rates
Category 4: Travel connection
Category 5: Press-Promotion
5.1 Organized Press Center
5.2 Invitation with free accommodation for some journalists
5.3 Live games in internet, depending on the number of boards
5.4 Other special arrangements for publicity
Category 6: Circulation of the events
6.1 The bidder (Nat. Federation) organized the same event the prior year
6.2 The bidder (Nat. Federation) organized the same event the before 2 years
Total Points:
DATE
INSPECTOR NAME
SIGNATURE

FIDE Events Commission 37

I. FIDE BID FORM

(To be filled in by a national federation affiliated to FIDE). Amended by


1996 Gen. Assembly.
Event:
Federation:
Organiser:
(Probable) City:
Proposed dates of Arrival:

Departure:

Financial guarantee:
Declaration and/or Government:
Guarantee if applicable:
Provisional budget to be added:
Declaration generally assuring visas:
To representatives of all federations:
Exceptions, if any, and reasons:
Name of Meeting/Tournament hall:
And its distance from accommodation:
Travel connections and reductions for:
Participants officials and accompanying persons:
Accommodation and meals of participants:
And for accompanying persons:
(give classification of hotels and meals:
Indicate number of persons per room):
Are there:
Press facilities:

Telephones:

Telefax:

Secretariat Staff (Indicate languages):


Simultaneous Translation (in case of meeting):
Will it be guaranteed in FIDED languages:
(Indicate languages)

38 FIDE Events Commission

E-mail:

FIDE standard chess equipment


(in case of a competition):
Additional arrangement/Prize Fund is applicable

(GA`96) Deposit: We confirm that we shall pay the deposit fee below before
conclusion of the General Assembly granting the option. We are aware that
we forfeit this sum if for any reason we do not organize the event. If we do
organize the event this sum will be put to the credit of our account with FIDE.
We have recognized the specific FIDE stipulation for the above-mentioned
event and will observe them.
Federation Official: Place / Date:
Name in Print: Signature / Federation seal
All conditions offered are subject to the approval of the FIDE President or his
representative.

FIDE Events Commission 39

J . REGISTRATION, TRANSFER AND RULES OF ELIGIBILITY FOR


PLAYER PARTICIPATION IN FIDE COMPETITIONS
Approved by 2011 Executive Board
1. Registration under a Federation.
1.1 A player may be registered under a Federation if he or she has
citizenship, naturalization or residency in the country of that
Federation.
1.2 A player may only be registered with and only represent one
Federation at any particular time.
1.3 A player who has dual citizenship must be registered with and only
represent one Federation at any particular time.
2. Transfers between the Federations.
2.1 A player who wishes to change his Federation and register under a
new Federation must apply to FIDE for a transfer through the new
Federation. A notification fee of 250 is payable for all transfers.
2.2 All transfers shall be the responsibility of the new Federation and
must be submitted to the FIDE Secretariat on the prescribed form
in Annex A (Notification of Change of Federation) together with
the supporting documentary evidence of date and place of birth,
citizenship and residence.
2.3 Upon receipt of a Notification of Change of Federation form,
FIDE shall inform the old federation. If no objection is received by
FIDE in writing within three months from the date of receipt of the
application, the notification of change of Federation shall be deemed
approved and published on the FIDE web-site. No transfer can take
place until either the old federation has written a letter of nonobjection or three months have passed since the old federation was
informed.
2.4 Where a player has participated in a FIDE event within the period of 5
years prior to the date of transfer, he will be able to represent his new
40 FIDE Events Commission

federation in a FIDE event without payment of the transfer fee after


two years from the date of transfer.
2.5 Where a player has not participated in a FIDE event within the period
of 5 years prior to the date of transfer, he will be able to represent his
new federation in a FIDE event without payment of the transfer fee
after one year from the date of transfer.
3. Transfers with Payment of Transfer fee
3.1 A player who qualifies to be registered under a new Federation may
transfer immediately from one Federation to another Federation with
the consent of the new Federation to which he wishes to transfer,
providing a letter of non-objection has been received from the
old federation. The new federation may apply to FIDE to permit a
player to represent the new federation immediately after the date of
transfer if that player provides the supporting evidence, including
length of residency, together with payment of a transfer fee (Transfer
Fee) according to the following scale:
3.2
FIDE Title/Rating

Residence in new Federation for a period between


0 to 12 months

13 to 24 months

GM

5,000

3,500

IM

2,000

1,500

FM or rated above 2300

1,000

750

WGM

2,000

1,500

WIM

1,000

750

WFM or rated above 2100 500

300

3.3 The rating of the player shall be that as published on the last FIDE
Rating List before the date of receipt by the FIDE Secretariat of
Notification of Change of Federation. If definite proof of residency
is not available then it shall start from the date of the transfer
application.

FIDE Events Commission 41

4. Consent and Compensation Fee from New Federation


4.1 Where the player does not have a continuous period of residence
of two years in the new federation and the new federation wishes
to transfer the player immediately, such application shall be
accompanied with a payment from the new Federation to the old
Federation of a compensation fee (Compensation Fee) according to
the following scale:
4.2
FIDE Title/Rating
GM rated 2700 and above
GM rated 2600 to 2699
GM rated below 2600
IM rated above 2400
IM rated 2400 or below
FM or rated above 2300
Women players rated above 2600
Women players rated above 2500
Women players rated above 2400
Women player rated above 2300
Women players rated above 2200
WFM or rated above 2100

Amount of Compensation
Fee Payable
50,000
30,000
10,000
6,000
4,000
2,000
50,000
20,000
10,000
5,000
2,000
1,000

4.3 The rating of the player shall be that as published on the last FIDE
Rating List before the date of receipt by the FIDE Secretariat of
notification of change of Federation.
4.4 For the purposes of calculating the residency, the player must not
have represented the old federation in a FIDE event in the previous
two years prior to the application; otherwise the date of residency
starts from the last date of representation for the old federation.

42 FIDE Events Commission

4.5 The old Federation may inform FIDE and the new Federation in
writing that it waives all or part of any Compensation Fee due from
the new Federation.
5. Protests
5.1 Any objection or protest regarding transfers that is submitted to the
FIDE Secretariat must be accompanied with a fee of 500, which shall
be refundable if the protest is upheld. The Presidential Board shall
decide upon all protests.
6. Penalties
6.1 The penalties in this section shall be imposed if it is found that a
player has played for a Federation in an official FIDE competition in
breach of the rules 1 above.
6.2 Penalties shall be imposed as follow:
a. Individual competitions: The results of the offending player
shall be annulled and his opponents shall be awarded the
maximum score. The offending player also loses his right to any
qualification as well as to claim any prize(s).
b. Team competitions: The results of the matches in which the
offending player has played shall be annulled and the opposing
teams shall be awarded the maximum score. The offending team
also loses the right to any qualification as well as to claim any
prize(s).
6.3 In 6.2(a) and (b) above, the results shall be annulled, but the games
played shall continue to be rated. In addition, the results of the
games played are valid for title applications only for the opponents of
the offending player.
6.4 The Federation which registered the offending player shall be fined
a penalty fee of 5,000 for each competition that the player was in
breach of the rules 1 above.

FIDE Events Commission 43

FORM FOR NOTIFICATION OF CHANGE OF FEDERATION


(This application form is to be submitted by the proposed new
Federation to the FIDE Secretariat, together with the relevant notification
and compensation fees, and any transfer fee (if applicable).
Name of Player
Current Address/Place of Residence
Date & Place of Birth
Current Citizenship
Players FIDE Rating ID number
Last Published Rating
FIDE Title (if any)
Current Federation(s)
List all Previous Federation(s)
Name of Proposed New Federation
Duration of Residence in New Country
Compensation Fee*
Transfer Fee
*- Compensation Fee shall be paid at the old federations discretion.
To: FIDE
Certification and Consent of Proposed New Federation
We, ___________________________Chess Federation, certify that the
information provided in this form is true and accurate, and consent to the
transfer of the above-named player from the _______________________
Chess Federation to our Federation, and enclose a Compensation Fee of
_______________ as payment to the _______________________ Chess
Federation.
For and on behalf of proposed new Federation
Name of Signatory & Designation:
Date:

44 FIDE Events Commission

Consent of Player
I,......................................................................................., the above-named player,
confirm that the information provided in this form is true and accurate,
and that I am currently registered under the....................................................
Chess Federation, and that I wish to transfer from this Federation to the
...............................................................Chess Federation.
I further confirm that I have been resident in.....................................................
for a continuous period of.....................................months/consecutive years.
.......................................................
Signatory of Player
Date:

FIDE Events Commission 45

K. GUIDELINES FOR TOURNAMENT MANAGEMENT


CHECKLIST FOR CHESS TOURNAMENTS

Item Description
1

Chess pieces

Extra bag for chess pieces

Chess board

Chess clock

Score sheet

Lap top

Printer

Photostat machine

PA set

10

Printer cartridge - black (spare)

11

Carbon paper

12

Snap knife / scissors

13

Pen / pencil / ruler / marker pen

13

Correction fluid / eraser

14

A4 paper (ream) (6 colours?)

15

Paper tray

16

Blue tack / scotch tape

17

Masking tape

18

Spare batteries for digital chess clock

19

Staplers / staples

20

Big head pins

21

Two hole punch

22

Highlighters (yellow/orange/blue)

23

Rubber band

24

Paper clips

25

Plastic stand (A4 & A5)

26

Signage

27

Broshures for next tournament

46 FIDE Events Commission

Qty

Checked

Remark

28

Receipt book

29

Extension cord

30

Electrical adaptor

31

First Aid Kit

32

Loud Hailer

33

Trolley

34

Mineral Water for Official

35

Test Pen (screw driver)

36

Spare 13 amp fuses

37

Truck (by Supplier)

38

Labour Supply (by Supplier)

39

Banner (by Supplier)

40

Trophies (by Supplier)

40

Tables (by Supplier)

41

Chairs (by Supplier)

42

Table cloth (by Supplier)

FIDE Events Commission 47

Key points for Tournament Management


1. Set Up - Installation
Playing Hall - Tables,- Chairs - Lighting - Ventilation Flags - Tournament
Offices - Press office - Internet connectivity

The ideal size for the players tables is 120 cm long by 80 cm wide and
75 cm high

If the table is to remain uncovered it must be in a good, presentable


state without scratches and in elite events it is recommended that
the table is covered with a dark green or dark blue felt cloth;

Name boards should be prepared around A4 size displaying the


name of the player, Federation , rating and title; these can be affixed
with double sided tape. The name board should have the player
name in readable characters, Federation, rating. The event logo and
branding should also be portrayed. In some events having dark and
light name cards, depending on the colour of pieces that the player is
playing with, is also a nice feature.

Miniature Flags of the players should be placed on the table behind


the clock. In the absence of flag holders, tent cards may be used.

The chairs should be cushioned, comfortable and ideally in line


with the colour scheme of the room. They should also have armrests for the players to support their arms when leaning back or
resting. Preferably chairs are without wheels and players should be
able to move in and out of the chair without causing any noise or
disturbance to other players.

2. Chess Equipment
Chess Set & Boards - Digital Clocks - Score sheets.

The King`s height should be about 9.5 cm. The diameter of the King`s
base should measure 40 to 50% of its height.

48 FIDE Events Commission

The size of the other pieces should be proportionate to their height


and form; other elements such as stability, aesthetic considerations
etc., may also be taken into account.

The weight of the pieces should be suitable for comfortable moving


and stability.

The size of a square should be twice the diameter of a pawns base.


It is recommended that a side of the square should measure 5 to 6.5
cm. A comfortable table of suitable height may be fitted in with a
chessboard. If the table and the board are separate from one another,
the latter must be fastened and thus prevented from moving during
play.

Clocks must function in full accordance with the FIDE laws of chess.
More details included in FIDE Handbook

3. Tournament Staff





Arbiters - should be licensed Arbiters from FIDE or a National


Federation.
Bulletin team - experienced chess players
Live Broadcasting - IT experts
Secretariat - Registration - Daily communication
Press officer - Journalists linked with chess. sports and national
media
Volunteers - Bus Coaches, translators, guides

4. Opening & Closing Ceremony






Venue
Program (printing of invitations)
Protocol (National and FIDE protocol)
Trophies (according to the tournament regulations, chapter C.)
Dressing Code (re: FIDE Handbook)

FIDE Events Commission 49

5. Medical Services - Insurance






Primary help - Tournament Doctor


Hospitals (list with necessary contacts)
Participants Group Insurance
Security - Hotels and Playing venue
Security of VIPs & foreigner delegations (national authorities)

6. Airport & Hotels Reception





Arrivals Scheduling (max. waiting 1 hour)


Hotels Reception (rooms distribution, meals program)
Departures Scheduling
(min. arrival in airports 2h before departure)
Liaison Support (daily participants support)

50 FIDE Events Commission

FIDE Events Commission 51

52 FIDE Events Commission

events.fide.com

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